sample cover letter for greece visa

Popular Searches

• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

10 min read

Updated On Jan 22, 2024

Share on Whatsapp

Share on Email

Share on Linkedin

Limited-time offer : Access a free 10-Day IELTS study plan curated for you

Table of Contents [ Show ]

What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

Related Articles

10 Best Places to Travel in the World: A Complete Tourism Guide

Krithika Babu

UK Visitor Visa from India in 2024: Eligibility, Requirements, Process & Fees

Lakshmi Lavanya Pagallu

The Cost of Living in Calgary: A Complete Breakdown

Insights Into the Schengen Region Countries and How Can Indians Apply?

Shakthivel Krishnaraj

Cover Letter for a Tourist Visa

Essential Documents to Prove Your Intention to Return Home

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

Invitation Letter from a Company For Visa Process

Invitation letter from a friend for visa process.

Sample Sponsorship Letter From Friend for Visa Process

Visa and Immigration

Switch to the dark mode that's kinder on your eyes at night time.

Switch to the light mode that's kinder on your eyes at day time.

How to craft Sample Schengen Visa Cover Letter

Applying for a Schengen Visa can be a daunting task, with various documents to prepare and procedures to follow. Among these documents, one that holds significant importance is the cover letter. This letter is your chance to make a good impression on the consulate and explain your travel plans in detail. In this blog post, we will guide you through the process of writing an effective Schengen Visa cover letter, focusing on what to include, how to structure it, and providing a sample for reference.

Understanding the Importance of a Schengen Visa Cover Letter

A cover letter for a Schengen Visa is not just a formality; it is a crucial component of your visa application. This document accompanies your application form and other documents, providing a narrative of your travel purpose, itinerary, and intentions behind visiting the Schengen area. It’s your opportunity to communicate directly with the consulate officers and persuade them about the legitimacy and purpose of your visit.

Key Elements of a Schengen Visa Cover Letter

When drafting your cover letter, ensure it includes the following key elements:

• Personal Information : Start with your full name, date of birth, and contact details. This should match the information provided in your visa application.
• Travel Itinerary : Clearly outline your travel plans, including dates, destinations, and purpose of visit. Whether it’s for tourism, business, visiting family, or attending events, be specific.
• Proof of Ties to Home Country : Explain your ties to your home country, like employment, family, or property, to assure the consulate of your intent to return.
• Financial Means : Mention your financial status and how you plan to fund your trip. Include details about who is sponsoring your trip if applicable.
• Accommodation Details : Provide information about where you will be staying during your visit. This could be hotel bookings or a letter from a host.
• Closing Statement : Conclude with a polite statement, expressing your hope for a positive response and your commitment to abide by the visa regulations.

Sample Schengen Visa Cover Letter

Here’s a sample cover letter to help you get started:

[Your Full Name] [Your Address] [City, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Country Name] [Consulate Address] [City, Zip Code]

Dear Sir/Madam,

I am writing to apply for a Schengen Visa to travel to the Schengen area for tourism purposes. I plan to visit [Country Names] from [Start Date] to [End Date].

My itinerary includes visiting major tourist attractions in [Mention Cities or Areas], experiencing the local culture, and enjoying the culinary delights of the region. I have attached a detailed itinerary of my travel plans with this letter.

I am currently employed at [Your Employer’s Name] as a [Your Job Title], and I intend to return to my job following my vacation. Attached are my employment letter, approved leave application, and recent salary slips as proof of my employment and intention to return.

I will be funding my travel and stay. I have attached my bank statements and sponsorship letter (if applicable) to demonstrate my financial capability to support this trip.

During my stay, I will be residing at [Hotel Name/Host’s Name], and I have enclosed the hotel booking confirmation/host invitation letter for your reference.

I respectfully request you to consider my application and grant me a Schengen Visa. I assure you of my adherence to all the visa regulations during my stay.

Thank you for considering my visa application. I look forward to a favorable response.

Sincerely, [Your Full Name]

A well-crafted Schengen Visa cover letter can significantly impact the outcome of your visa application. It should be concise, clear, and comprehensive, covering all necessary details about your trip and intentions. Remember to tailor your cover letter to reflect your personal travel plans and circumstances.

© 2024 VISAVIEWS (Powered by ScholarshipsAds Team)

Username or Email Address

Remember Me

Forgot password?

Enter your account data and we will send you a link to reset your password.

Your password reset link appears to be invalid or expired.

Privacy policy.

To use social login you have to agree with the storage and handling of your data by this website. %privacy_policy%

Add to Collection

Public collection title

Private collection title

No Collections

Here you'll find all collections you've created before.

Cover Letter For Schengen Visa: How To Write & Template

Last Updated : 06 May 2024

Last Updated : 06 May 2024 at

30-Second Summary

To apply for a Schengen Visa, you must submit several documents, including a Schengen Visa Cover Letter.

Your Schengen visa cover letter should include: contact information, recipient's details & introduction and purpose.

A well-written covering letter can significantly improve your application's chances of approval.

This post will provide a template and tips to help you get started.

You may need to apply for a Schengen Visa if planning a European trip. This type of visa allows you to travel freely within the Schengen Area, which includes 27 European countries.

What Is A Cover Letter For Schengen Visa?

A letter that you write and send with your other Schengen Visa application to the Schengen Embassy or Consulate is known as a "Schengen Visa Cover Letter" (or "Covering Letter").

The letter should give more details about the reason for your vacation and your plans to return to your home country.

The letter serves as your introduction by giving the consular staff at the Embassy/Consulate a quick rundown of your travel history (e.g., travel dates, employment background, etc.).

So, in short, your cover letter for Schengen visa serves as a brief description of your Schengen Visa application.

Template Of A Cover Letter (Schengen Visa Cover Letter Sample)

July 19, 2022

EMBASSY OF THE FEDERAL REPUBLIC OF DENMARK

3200 Whitehaven St. NW

Washington, DC 20008

United States of America

Subject: John XXXXXXX, US Passport No: XXXXXX, Schengen Visa for Tourism

Dear Sir/Madam,

I intend to visit Denmark between November 9 and November 28, 2022; hence, I must apply for a Schengen visa.

My primary motivation for travelling is to ski in Denmark and go sightseeing. In addition, I am eager to sample the world-famous Denmark cuisine, travel to other lovely Denmark locations, and learn more about Denmark's culture and way of life.

Since June 2018, I have worked at [name of employer] at [address of company] in the role of [your position title]. Therefore, my leave of absence from work for this trip has already been accepted by my company.

Here is a list of documentation that supports my Schengen Visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Passport, showing my travel experience
• Travel Insurance , coverage of €30,000
• E-ticket reservation for my flight via Emirates for New York – Copenhagen – New York [November 9-November 28, 2022]
• Hotel reservationsfor our holidays in Norway and Germany
• Employment and leave records that list my planned return date to work and any permitted leaves
• Bank statements of Payslips and savings account as evidence of my earnings.
• Proof that I will conduct tourism activities in the form of reservation tickets for my stay in Denmark and bookings in Norway and Germany

Please also find additional information that proves I will be returning to the United States:

• Copies of my marriage and birth certificates proving that I have a spouse and children in the US
• A copy of the title deed to a property that I own
• An employment letter from my employer

Planned Itinerary:

• November 9, 2022 – Flight from New York to Copenhagen via [Flight number]
• November 10, 2022 – Travel to Hedelands Ski Center (I will be staying here for a week)
• November 18, 2022 – Travel To Marvik and stay there for 4 days
• November 22, 2022 – Travel from Marvik to Frankfurt
• November 28, 2022 – Flight back to New York from Frankfurt

I'm confident you'll discover everything is in order. Don't hesitate to contact me anytime if you have any queries or need clarifications.

I thank you in advance for a favourable reply to my application.

"Your Name And Surname""Your Address", United States

Why Do I Need A Cover Letter?

Writing a cover letter for Schengen visa is crucial to communicating with the embassy official handling your visa application.

Sometimes you'll have no opportunities to speak to the visa authorities and provide your details. This is due too many embassies employing the VFS services to collect paperwork and deliver the applicant's passport.

Therefore, writing a Schengen visa application cover letter explaining things for you is highly advised because immigration officers base their judgments on the documents you provide.

Why Is A Cover Letter Important?

The Schengen visa application cover letter is crucial to your application since it lets you identify yourself and explain why you travel. Therefore, let me explain why a Cover Letter can determine the outcome of your Schengen Visa application:

Provide Information That Other Documents Can't Provide

Most documents you must present are official records, making it difficult to show your previous travels clearly.

In other words, your visa application cover letter is the only document that can genuinely tell a tale.

Because the Embassy/Consulate officers can grasp who you are and why you need a visa, telling a narrative can be a powerful communication technique.

Speeds Up The Application Process

Each week, hundreds of applications are sent to embassies and consulates.

Sometimes, those in charge of processing a cover letter lack the time and patience to thoroughly examine each visa applicant's file to establish the reason for the trip and the will to return to their country of residency.

This is not to say that they do not thoroughly review your documents. Still, they usually do so to see if they demonstrate consistency.

Therefore, a perfect cover letter will make things easier for them and ensure a fasterS chengen Visa processing time.

The Basics Of A Cover Letter

To create a compelling Schengen Visa cover letter, focus on details and persuasion. Convince Embassy/Consular personnel of your eligibility for the visa, highlighting the purpose of your travel.

In this post, we'll share key tips for a standout Schengen Visa application, ensuring success and faster processing. But first, let's discuss essential content for your Schengen visa cover letter.

The purpose of your visit to the concerned Schengen Country.

The days you intend to arrive and leave the nation (flight reservations).

A thorough schedule of your activities within the Schengen Area.

Evidence that you have the resources to support yourself.

Wherever you intend to stay.

Additional Schengen-member countries you intend to visit (if applicable).

If you have a sponsor for your trip, describe your relationship with them and how they will help you (if applicable).

If you cannot submit any required documents, explain why and what substitute documents you provided.

Any additional information you deem pertinent.

If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry.

You can demonstrate the reason for your journey with the supporting/required documentation.

Important Notes For The Perfect Cover Letter

My previous Schengen Visa application was rejected despite providing all the required details. After numerous emails to the Embassy, I discovered how to make your Schengen Visa Cover Letter flawless.

To avoid lengthy email exchanges, include the following in your cover letter:

Information Proving You're Only Going For Tourism

First, ensure you demonstrate your tourism intent with a detailed travel itinerary. Your visa application cover letter should also include the following :

General tourist attraction reservation tickets (a boat cruise, museum, or festival tickets).

Describe that you are travelling to go sightseeing. Include the names of the places you plan to visit with the exact dates.

Compelling Information That Proves The Reason To Travel Back To The US

You must present proof and include information that shows you plan to travel back to the US (or your home country). Compelling information would include:

An affidavit stating you will return to the US due to business activities.

Copies of your marriage and birth certificates are acceptable proof that you are abandoning your spouse and children in the US.

Copies of your bank statements demonstrating that you have accounts in the US.

A round-trip, fully paid flight to and from the United States.

Showing Evidence Of Property In Your Home Country

Before submitting your cover letter for Schengen visa, ensure you demonstrate your intent to return home to a property or residence in the US. Here's a list of visa application documents that prove your US property ownership:

A copy of the title deed to a property that you own.

Copy of your lease agreement.

A affidavit from a relative or friend stating that you live with them.

Evidence Of Employment In The US

Lastly, include proof of US employment in your Schengen Visa Cover Letter to assure officials of your intention to return to your job, not seek work in the Schengen Area. Here's a list of visa application documents for proof of employment:

A written affidavit by your employer stating you work for them.

Ane mployment letter.

Bank statements prove you have a monthly income from a company located in the US.

The most crucial part is to include hard copies of these documents when submitting your Schengen Visa application. These documents will be substantial evidence to prove you will be returning to the US.

Other Types Of Visa Letters

Now that we've covered the important information about the cover letter for Schengen tourist visa, I will explain the cover letters for the different types of short-stay visas.

Medical Visa Cover Letter

Your doctor must prepare the visa application cover letter on your behalf if you are visiting a Schengen nation for medical care. Your Schengen Medical Visa Cover Letter must include the following information :

Your diagnosis.

Medical history.

The suggested course of therapy for you in the Schengen nation, including its length.

Business Visa Cover Letter

The first thing you should note about the Schengen business visa cover letter is that your employer writes this letter.

It is more or less the same as the Tourist Visa Cover Letter. Still, here, your employer must state the purpose of your trip and confirm that you are completing business-related duties on their behalf.

Please remember that the Business Visa Cover Letter must be written on your company's letterhead.

Sponsorship Letter

When you (the applicant) won't pay for your travel overseas, you'll need a Schengen visa sponsor letter from the person who will. This letter must be signed by that individual (the sponsor).

It's a crucial document demonstrating you have the resources to support yourself on your journey (for expenses such as accommodation, food, transport, etc.).

Invitation Letter

An invitation letter for a Schengen Visa often states that you have been invited by someone or some other body who lives in the Schengen Area (or abroad).

For instance:

Suppose you want to visit a friend or family who lives in the Schengen Area. In that case, you must show them an invitation letter for a Schengen Visa that the resident (your friend or family member) of theS chengen Areap repared.

Where Should I Submit My Cover Letter?

Now that we've covered how you must write a Schengen Visa Cover Letter, you're probably wondering where you must submit your cover letter for visa application. Here's a list of ways you can submit your Schengen Visa Cover Letter:

A Consulate or Embassy of the Schengen nation you are travelling to.

If the country you wish to visit does not have diplomatic representation in your country of residency, contact the Embassy or Consulate of another Schengen Country.

A company that handles visa applications on behalf of the Embassy or Consulate of the Schengen Country you are visiting.

The Most Common Schengen Visa Cover Letter Mistakes

It's crucial that you understand the mistakes people make on their Schengen Visa Cover Letters.

Here is a list of the most common mistakes people make when writing their Schengen Visa Cover Letter:

Not Explaining The Purpose Of Your Trip

Effective logical reasoning is essential alongside your cover letter and Embassy/Consulate interview. Articulate your motivation for visiting the Schengen Area and your commitment to returning home.

When explaining your plans to return, avoid vague statements like, "I will return to my country of residence since I cannot stay in the Schengen Region." Instead, specify a clear date, such as, "I will return to my country on November 28 as my employer allows a maximum of 4 weeks off."

Providing Duplicate Information

Include unique trip details in your cover letter, avoiding redundant information like, "I will be travelling to Norway between November 9, 2022, and November 28, 2022, and I will be staying in Hotel Clarion at 20 Ellehammersvej, Copenhagen," when applying for a tourist visa.

While this information is essential, Embassy/Consulate officers can verify trip specifics through reservations. Maintain a professional tone, but aim to tell a compelling story in your cover letter for visa application.

Your covering letter should include information regarding your trip that is not included in your other documents.

Submitting A Cover Letter With Spelling Mistakes

While Embassy/Consulate officials understand minor language errors, excessive spelling and formatting issues in your cover letter can convey a lack of care and respect for the application process.

Pay meticulous attention to spelling, grammar, capitalization, and structure to appear credible and dedicated. Attending to these details shows you as a well-organized, responsible applicant committed to the visa application process.

Not Presenting A List Of The Required Documents

Specify the document order for your application systematically.

Begin with the universal requirements (visa application form, passport, insurance, etc.), followed by trip-specific documents (hotel and flight reservations, travel itinerary for tourist visas), and finally, documents based on your circumstances (e.g., employment contract, No Objection Certificate (NOC)).

Information Is Not Corresponding With Other Documents

The specifics and justifications in your cover letter for visa application must correspond to the data and supporting documentation in all other documents you submit.

You risk denying the entire application if you make a statement in your letter that conflicts with or is out of alignment with the documentation you submit to the Embassy or Consulate.

You Can Now Officially Write A Perfect Cover Letter

No matter the Schengen Visa you want to apply for, you can create your visa letter easily after reading this page. Please remember that you can use the sample visa letters as a template.

It would be ideal if you customized it, though. Nevertheless, you are now fully knowledgeable about writing a letter to embassy for visa request.

Remember if you need a visa consider AtlysBlack to apply for your Schengen visa. AtlysBlack offers expedited visa appointments and end-to-end management ensuring you don't have to worry about anything.

Government Sources

Our information is sourced directly from government authorities, ensuring reliability. We utilize AI to simplify complex concepts for clarity, and our dedicated team rigorously verifies all details for accuracy. Rest assured, the information you discover here is dependable, as we exclusively rely on trusted sources.

Travel.State.GOV

German mission in US

Frequently Asked Questions

You are permitted to travel to the following European countries with your Schengen Visa:

Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Visas in Under a Week

The complete guide for the Egypt visa from the US

Egypt visa for US citizens

In this blog, we'll cover everything US citizens must know about applying for an Egypt E Visa. We'll discuss the visa requirements, application process, processing times, and Egypt visa costs.

Kenya E-Visa Payment Issues And Solutions

Kenya E Visa Payment Issues

Tips for what to do when you experience issues with your Kenya e-Visa payment process.

Get a Russian Visa for US Citizens Now - A Guide on How to Apply

Russian tourist visa

Optimise your travel experience! Get your Russian visa for US citizens easily with this helpful guide. The post includes the application process and requirements.

Apply for a Bahrain Visa from the US - Bahrain E-Visa Application Process

Bahrain visa for US citizens

Need a Bahrain visa? You're in luck! This post covers everything you need to know about the Bahrain e-visa including the application process and requirements.

Morocco e-visa: Requirements and Application 2024

Morocco e-visa

US citizens can travel visa-free to Morroco. Discover the Morocco e-visa for US Green card holders. How to apply, eligibility, requirements, and the e-visa fee.

Myanmar e-visa— Application and requirements 2024

Myanmar visa for US citizens

US citizens must apply for a Myanmar Visa. You can apply for an e-visa that allows a stay of up to 28 days. Click to learn the most important visa requirements!

Instant Visas

Maldives Tourist Visa: Entry and Visa Requirements to Maldives

Maldives Tourist Visa

In this post you'll learn everything you need to about the Maldives Tourist visa. Including the requirements, costs and other types of Maldives Visas you can apply for.

St Lucia Visa | US Citizens and US Green Card Holders

Travel To St Lucia

Discover the process of obtaining a St Lucia visa for US Green Card Holders. Learn entry requirements, application steps, fees, and visa validity.

Malawi visa for US Citizens

Malwai visa for US citizens

US citizens enjoy visa-free entry to Malawi. Learn about fees, visa-extension, US green-card holder requirement and more

Visa Guaranteed on

• Schengen Visa - Start Here
• Guides Comprehensive Step-By-Step Guides About the Schengen Visa Requirements & Application Process
• Statistics Get the latest and most up-to-date Schengen Visa and Europe tourism statistics

Home > Blog > Guides > Schengen Visa Cover Letter

Schengen Visa Cover Letter

on 22 Nov, 2021

Guide To The Cover Letter For Your Schengen Visa Application

What is a schengen visa application cover letter.

A Schengen Visa Cover Letter (or Covering Letter) is a document written by you and addressed to the Schengen Embassy/Consulate along with the other documents you are required to submit. 

The letter should provide additional information concerning the purpose of your trip and your intentions to return to your country of residence. 

The letter acts as a personal introduction as it shows to the Embassy/Consulate officers a brief summary of your travel background (e.g., travel dates, employment background, etc.). 

In other words, your cover letter is a summary of your Visa application . 

Your Covering Letter For Schengen Visa Is The First Direct Contact Between You And The Embassy

The cover letter represents a way of communication between you and the embassy officer, in which you are explaining your reasons for your trip and why you should be accepted. 

Please note that some Embassies/Consulates have chosen to outsource the Visa application process meaning that you have to submit your application through an outsourcing company such as VFS Global. 

In this case, your cover letter is your only chance to communicate with the Embassy/Consulate officers and explain your details and the reason why you believe they should grant you a Visa as well as your intentions to only travel and not to overstay your Visa, as they will not be able to see you face-to-face.

This letter is not a mandatory requirement meaning that the applications that do not include it will not necessarily be rejected or delayed. 

However, we strongly recommend and urge you to submit it as it does more than make a good impression on the Embassy/Consulate officers and speed up your Visa application process – Your cover letter can significantly increase your chances of success because it summarises every item you have provided. 

You should submit a Visa application cover letter even if you have been invited by a partner company to the Schengen Region and you are applying for a Business Visa .

The Importance Of The Schengen Visa Cover Letter

The cover letter is an important document as it gives you the chance to introduce yourself and make your travel purpose clear. 

The letter is important for your application because:

● It gives you the opportunity to provide information that your other documents cannot provide.

Most of the documents that you must submit are official documents that cannot clearly highlight your travel background. 

In other words, your covering letter is the only document that can actually tell a story. 

Telling a story can be a powerful communication tool because the Embassy/Consulate officers can understand who you actually are and why you should get a Visa. 

● It helps the Visa officers save time and therefore speed up your application process.

Embassies/Consulates receive hundreds of applications weekly. 

Sometimes, those responsible for processing them do not have time and patience to figure out the purpose of the journey and the intentions to return to the country of residence by analysing all of the documents of each single Visa applicant. 

This does not mean that they do not check your documents carefully but they typically do it to determine if they show consistency. Therefore, this letter can simply make your application process easier for them.  

How To Get A Schengen Visa Cover Letter

Getting most of your Visa application documents depends on bureaucracy/laws in your country of residence/other people that must write and sign your documents. 

The cover letter is the only document that you must write and sign by yourself (together with the Visa Application Form and your day-to-day travel itinerary ).

Once you have gathered all of your documents, you can write the letter on your computer. 

We recommend you write it after you gather the rest of your documents because the letter should include a list of the documents that you are submitting for your application. 

Important: If you are not familiar with this type of letter, you can download one of our templates (please select the one that is the most relevant for your situation) and fill it out following our suggestions. Please contact us for further details.   

Common Mistakes To Avoid When Writing A Schengen Visa Cover Letter

Even though the cover letter should not be very long and must contain only key information about you as an applicant, there are several mistakes that you should avoid making. 

Also, do not forget that the cover letter does not have to be too long and the information on it must match the information on your other documents .  

Not all the below errors can lead to the rejection of your application but your chances of approval may decrease. 

Therefore, we strongly recommend you double-check your covering letter before submitting it so that you can be sure it does not contain one of the following mistakes:

• Not using logical arguments to explain the purpose of your trip and your intentions to return to your country of residence

Logical reasoning is a powerful tool not only for your covering letter but also during the interview with the Embassy/Consulate officers. 

Make sure you know how to explain the reason as to why you travel to the Schengen Region and your intentions to return to your country of residence. 

For example, “ I want to visit France because I like it ” or “ I want to visit France because it is a nice country ” are not logical reasons as to why you want to visit France (or another Schengen country). 

You should be more specific. For example: “ I want to visit France because I’ve been fascinated by French culture ever since I was a child ”. 

The same rule applies to the explanation of your intentions to return to your country of residence. Writing “ I will return to my country of residence because I cannot stay in the Schengen Region ” is not a logical reason as to why you will not overstay your Visa. 

You can write instead: “ I will return to my country on August 15 because my employer did not allow me to take more than 3 weeks off ” or “ I will return on September 20 because I must attend a vocational training course upon the request of my employer .”

• Providing the same information that is already outlined by your other documents

One of the purposes of your covering letter is to outline details about your trip that are not indicated by your other documents. 

For example, in case of a tourist Visa application you should not write: “ I will be travelling to France between October 20, 2020, and November 17, 2020, and I will stay at Hotel Lafayette in 23 Rue des Messageries, Paris .” 

Of course, this information is important because it shows relevant details about your trip but the Embassy/Consulate officers can easily understand your trip details by checking your flight and hotel reservations. 

As we mentioned above, you should try to tell a story in your covering letter (even though you have to maintain a professional tone). 

For example, you can write: “ I will be travelling to France between October 20, 2020, and November 17, 2020. I have chosen to spend almost one month in France as I strongly believe that I need time to visit the most important tourist attractions and get to know the French culture. I will stay at Hotel Lafayette in 23 Rue des Messageries because the hotel is located within walking distance of the most important places of interest in Paris.”   

• Submitting a cover letter that contains spelling mistakes

Not all applicants have an excellent command of English, and the Embassy/Consulate officers won’t judge you if you make some grammar mistakes (especially because it is highly likely that English is not their native language).  

But a covering letter that contains too many spelling mistakes and does not follow some specific layout rules (the way that words are set up on the page) will make the Embassy/Consulate officers believe that you do not have a sense of consideration for the event and are not respecting the application process (which is your Schengen Visa application). 

Therefore, you need to pay attention to the spelling, punctuation, capitalisation, and layout of the letter. 

Please read carefully the two cover letter sample paragraphs below (please note that none of them is a complete sample cover letter and you need a more detailed template/sample in order to write a cover letter for Schengen Visa application):

Sample 1: 

“Dear sir madam I would like to apply at your consulate general for a schengen visa for visit friend in Netherlands.

My name is raji anand. I will be travelling from new delhi to amsterdam between octobr 15 and November 17  My employer has already approved my vacation and leave from work for the duration of 1 months. I hold an Indian passport no xxxxxx and I have attached passport size pictures to these cover letters. please do not hesitate to contact me for more information !Thanking you in advance, Raji anand. ”

“Dear Visa Officer,

I would like to apply for a Schengen Visa upon my intention to visit the Netherlands between October 15, 2020 and November 17, 2020.

My name is Raji Anand and I am an Indian citizen. I will be travelling from New Delhi to Amsterdam to visit my close friend, John Smith, who has also provided a sponsorship letter to support my Visa application as he will be covering all of the expenses for the duration of this trip.

I have attached to this letter the following documents [List of documents] .

Please do not hesitate to contact me for any questions and clarifications.

Raji Anand”

Bad spelling and writing mistakes (like the ones in the first sample) will make you seem less credible and the Embassy/Consulate officers may believe that you do not have a sense of consideration for your application process. 

At the same time, attention to details such as spelling, punctuation, and capitalisation (as shown by the second sample that we provided as an example) will make the Visa officers think that you are an organised and responsible person who put effort into preparing the Visa application.  

• Not presenting the list of documents you are submitting in order of priority

Show the Embassy/Consulate officers that you are an organised person. 

You should mention the list of documents that you are submitting for your application in order of priority (and not randomly). 

Start with the documents that are mandatory for all applicants no matter their personal situation (application form, passport, insurance, etc.) and then add the documents that are mandatory according to the purpose of your trip (e.g., hotel reservations ,   flight reservations , and travel itinerary – if you are applying for a tourist visa) and the documents that are mandatory according to your personal situation (e.g., employment contract , No Objection Certificate (NOC) Letter from your Employer, payslips , your bank statements , etc. – in case you are employed and you pay the expenses for your trip by yourself). 

For further details concerning the Schengen Visa requirements and the order that you should keep when listing them in your covering letter, please check out this blog post.  

• Submitting a Cover Letter that does not align to information and facts provided in other documents

The details and reasons outlined within your cover lettering must align to the same information and evidence you have provided in every other document you are submitting. 

If you contradict or state a point in your letter that does not align to the documents you provide to the Embassy/Consulate, you could jeopardise the entire application, which may cause your Schengen Visa to be rejected.

For example, if in your cover letter, you outline that you are travelling to stay with your family who lives in Italy but you do not include an invitation letter or sponsor for accommodation letter from them, then it contradicts the information in your application. 

Another example is that you say you are traveling for tourism but then you have an invitation letter from a business in your documents. Or, when your passport number and other personal details in your letter do not match the details in your other documents.

Confused Where To Start?

If you are confused, worried or stuck, the best next step to take is to Get a Free Consultation .

The session takes 5 to 10 minutes, starts immediately and you will get our advice delivered to your inbox by a Visa Expert within 1-2 hours. This is not a video or phone call, it is just like a live chat, where we can understand your situation better and an expert shares what you should do next.

There is no commitment to use our services at all, we just provide you advice based on our assessment of your situation and give you the next steps you need to follow to get your Schengen visa.

Click the Free Consultation button below to get the information you have been searching for

Visas Assoc.

Schengen visa.

• Free Consultation
• Personal Plan

Customer Care

• Privacy Policy
• Terms and Conditions

Clinical psychology

• Anxiety disorders
• Feeding and eating disorders
• Mood disorders
• Neuro-developmental disorders
• Personality disorders
• Affirmations
• Cover Letters
• Relationships
• Resignation & Leave letters

Psychotherapy

Personality.

Table of Contents

Cover letter for Schengen visa(5 samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Schengen Visa.”

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• The next step is to state why you are writing the letter. 
• Make a brief statement about your personal life. I.e, your status, and work-life among others.
• List the documents you have attached.
• Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Cover Letter for tourism to [Schengen Country] of [applicant name] with Passport No. __________________

Dear Sir/Madam,

I would like to apply for a Schengen Visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do]

While visiting [country name], I plan to stay at the following hotels:

[hotel name and address] – [date DD/MM/YY]

I am currently employed at [company name] with the title of [position] and have received approval for vacation days for the dates specified above. Furthermore, I will be supporting myself financially for my trip using [provide means of finances].

Please find attached all the required documents for my Schengen Visa application.

I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

[Your Complete Name] [Your Address]”

“[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need of [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

Patient’s Diagnosis and History:

(Add applicable information of the patient’s diagnosis and medical history)

(Add applicable information about the patient’s treatment, the reason thereof, and how it will benefit the health of the patient)

Treatment Duration:

(Add the expected duration of the treatment)

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[name and signature of physician]”

[Embassy name]

[Embassy address]

Dear Consul General:

I’m writing this letter to confirm that Mr./Mrs.[Name and last name] is an employee at [company name], as [job title/position].

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

Mr./Mrs. [name] will be staying at [hotel name, address, phone number] and will return back to [country of origin] on the dates specified above.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Please, do not hesitate to contact me if you need any additional information.

Kind regards,

[Supervisor signature]

[Name and last name]

[Phone number]

[Address of employer]”

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

I, [Your full name], currently residing at [address] and a [country] citizen, am writing in support of my wife, [Wife’s full Name], visa application.

[Wife’s Name] will be traveling with me to [Destination name] for tourism and vacationing purposes. My wife and I will depart on [enter date DD/MM/YY] and return to [enter home country/other country] on [enter date DD/MM/YY].

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

Please find all the required documents attached to this letter to support the given statements.

Kind regards

[applicant name]

[Your home address]

[Your phone number]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

 Visa application form, duly dated and signed with attached passport-size pictures

Passport, showing my travel experience

Travel Insurance, coverage of €30,000

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

Hotel reservations for our holidays in the Netherlands and France

Employment and leave certificates showing approved leaves as well as the date I am expected to return to work

ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

Enclosed copies of medical records about your condition

Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761

June 7, 2017 – Sightseeing in Germany

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur

June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

<Your Complete Name>

<Your Address>, India’

Frequently Asked Questions:

What are the types of schengen visa cover letters.

There are mainly 3 types of cover letters:

• A cover letter for tourism purposes 
• A cover letter for business purposes 
• A cover letter for medical purposes 

What should your cover letter include?

This Is What to Include in a Cover Letter

• Proof That You’ve Done Your Homework. 
• An Explanation of How Your Skills Relate to the Job. 
• Your Excitement About the Position.

If you like this blog post, please leave your comments and questions below.

Was this helpful?

Related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

Writing cover letter for Visa?Check the Do’s and Don’ts to prevent visa rejection

Cover letter is an integral part of the visa process. This is the letter that visa applicant writes to embassy where visa application documents are submitted.

What cover letter contains :

• Purpose of your travel to the country
• Travel dates
• Mention you employment detail with proper contact address.
• Mention list of all documents you will be attaching with the application.
• How you will manage your expenses
• Planned itinerary- Visa Cover letter should have clear details of your itinerary, along with the flight details and hotel where you will check-in. It would make your case stronger if you have pre-booked accommodation and flights .

Make sure to write compelling cover though its not on the list of documents required. You can modify the cover letter as per your travel purpose, be it business or tourism . This particular cover letter which I am showing is for tourism purpose.

Visa Cover letter sample :

EMBASSY OF GREECE Address

Subject: Your name, Indian Passport No: **** , Schengen Visa for Tourism

Dear Sir/Madam,

I would like to apply for a Schengen visa upon my intention to travel to Greece from dates xx-xx-xxxx to yy-yy-yyyy. The main purpose of my travel is tourism and sightseeing. Seeing the great sunset from Caldera is a dream for me.

I wish to learn more about the Greek culture and specially the Greek food. (Make sure to mention reason of visiting the country). I am employed at XYZ pvt ltd . My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

• Visa application form, duly dated and signed with attached passport-size pictures
• Valid Passport – Original and a copy
• Travel Insurance, coverage of €30,000
• E-ticket reservation for my flight via IST for New Delhi  – Athens – New Delhi [November 11 – November 17, 2019]
• Hotel Reservation, for our holidays in the Athens and Santorini.
• Employment and leave certificates showing approved leaves as well as the date I am expected to return to work
• ITR, Payslips, and Savings Account as proof of my income .
• If you have a sponsor, attach sponsorship letter. Also attach ITRs and payslips of the sponsor. Mention your relationship with sponsor along with reason of sponsoring. Mention any other document attaching.

Planned Itinerary

Day 1 -November 11, 2019 – Arrival at Athens from New Delh i via Istanbul at 20:10 hrs. Check in at Urban luxury studios for2, Proklou, Athina . *** Similar way mention for all dates of your travel ***

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Check out entire visa process for Schengen country here. https://travelchecklistt.com/schengan-visa-application-process/

Also you can check official website for any further info https://www.schengenvisainfo.com/greece-visa/

6 thoughts on “ Writing cover letter for Visa?Check the Do’s and Don’ts to prevent visa rejection ”

• Pingback: Schengan visa application process Greece – GirlwithBackpack
• Pingback: Schengan visa application process Greece – Girl with Backpack
• Pingback: Schengen visa application: Everything you need to avoid visa rejection.

I am really impressed with your writing skills as well as with the layout on your blog. Is this a paid theme or did you customize it yourself? Either way keep up the nice quality writing, it is rare to see a great blog like this one nowadays..

I am curious to find out what blog system you’re using?

What exactly you want to know Neil?

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

pinayschengenvisa.com

No products in the cart.

• Search for:

• May, Sat, 2022

• Schengen Visa Visa Guides World

HOW TO APPLY FOR A TOURIST or A VISIT VISA TO GREECE

Table of contents.

‘The glory that was Greece’ , in particular, has been appropriated as the origin of much that is familiar to us now, including science, philosophy, democracy, art and architecture, poetry and drama. 

Famous for its ancient civilization and magical natural landscape,  Greece , officially the Hellenic Republic, has countless hidden gems to offer! When we talk about this Mediterranean country, for sure, the timeless Greek Mythology and magnificent temples in Parthenon will always ring a bell. 

And oh, lest we forget, the mouth-watery Meditarranean cuisines are also something that is worth visiting this country to explore.

An Overview of Schengen Visa for Short-term Stay in Greece

Greece is a part of the Schengen zone, composed of 26 Euroean countries. To enter Greece (and any other countries in the Schengen zone), you must obtain a Schengen Visa first.  You can get a tourist visa (if touring the country is your primary purpose) or a visit visa (if your main objective is to visit a family, friend, or significant other).

So if you are a Philippine Passport Holder (Filipino), you need to secure a Schengen Visa that will allow you to stay up to 90 days within any 180-day period. 

Who is Eligible to Apply for a Schengen Visa to Greece?

The Greek Embassy in Manila also processes applications on behalf of the Portuguese government, so this post also applies if you’re traveling to Portugal.

Apply at the Greek Embassy only if ANY of the items below is true:

• Greece is your main destination . It means that you will visit Greece only and have no plans of visiting any other neighboring Schengen country ( sa Greece ka lang pupunta at mag-stay ); or
• You will stay the longest in Greece . You have plans of visiting other Schengen countries, but Greece is where you will be staying the longest. ( Pupunta ka pa sa ibang Schengen countries, pero sa Greece ang pinaka-mahabang stay mo ).

Example: You will stay in Greece for 14 days to visit a family member. After that, you will go to Belgium, France, and Germany for a 2-week side trip, before returning to the Philippines.

• The main purpose of your travel is in Greece. You have plans of visiting other Schengen countries, but the focus of your travel is in Greece.
• Greece is your port of entry. You have plans of visiting multiple Schengen countries for the same number of days, but Greece is your first point of entry.

If you’re sure that the Greek Embassy is the right place to lodge your application, it’s time to get started.

Important Documents to Prepare

1.  A duly filled out electronic  Schengen Visa Application Form for Greece here . It must be computerized/ typewritten (not handwritten).

2.  Two current biometrical passport photos (35-45 mm width) –  have your passport photo taken. The embassy is very strict on their photo specifications. Fortunately, they have a  page  on their official website dedicated to explaining this. Bring at least two copies or more, just in case. One photo should be glued to the application form. The second photo will be returned to you.

• Taken with nothing covering the face, without sunglasses or contact lenses, or a head covering unless worn for religious or medical reasons.
• The subject should have their mouth closed  (no grinning, frowning or raised eyebrows).  

After which, paste your photo on each of the electronic visa form that you completed online  (1 original and 1 photocopy of the form).

3.   Original Passport and a Photocopy of it  as well as the Bio Page– The embassy requires that your passport is valid for at least another three months on the date the visa application is submitted. It also must have two empty pages for them to stamp your passport. If you have renewed your passport, bring your old one/s with you. These are needed especially if you have previous overseas trips.

4.   Travel plan indicating your destination (in this case, Greece) , route, proof of accommodation (hotel or apartment booking, etc.), and a round-trip flight reservation with dates and flight numbers showing the entry and exit from Greece.

Important reminders:

• You do not need to pay for the flight ticket right away because you are only applying for a visa and have no guarantee that it will be approved. You’re essentially just showing them that a flight itinerary from the Philippines to Greece is available on your preferred travel date. Your departure must be at least 15 days after your Greece visa interview. We can assist you with a dummy ticket for your flight reservation requirement; get it here !

• The embassy typically asks for a cover letter along with other documents ; the cover letter details the purpose of your journey to Greece plus your complete itinerary indicating all of the places you are planning to visit while you’re there. The cover letter is crucial to the success of your application; a well-thought-out and well-written cover letter gets you a higher chance of visa approval. Let us take care of your cover letter (and others such as sponsorship, invitation, and appeal), get our letter service here !

5. If applying for a tourist visa:   You will need a cover letter addressed to the Embassy of Greece. In the cover letter,  explain your reason for visit , where you will stay ( did you get a hotel accommodation? Are you staying over at someone’s place? ), how you will fund the trip ( do you have enough in your savings to finance your travel? ), and your day-to-day itinerary.  Outline every specific activity you are planning to take —places to go, tours to join, people to meet/visit, etc.

Also, through this cover letter, submit an informal declaration explaining your intention to return to the Philippines before your visa expires. Make sure you sign the cover letter.

Explain and submit proofs for your reason to return:

Do you have a young child in the Philippines you need to go back for and take care of? Submit the child’s birth certificate.

Do you have senior citizen parents who are counting on your return? Submit a copy of their senior citizen IDs.

Are you an employee or a student and must return for your job or schooling? Submit copies of employment or school documents.

We will discuss more about proof of strong ties later in this article.

As already stated above, you will also need to submit your flight reservation and proof of accommodation.

6. If applying for a visit visa:  You will need proof of relationship with your host, partner, or sponsor—how are you related to the person you are visiting? You may submit a copy of birth certificate, marriage certificate, written correspondence between you and your sponsor (screenshots of video calls and chats), and any other evidence of your relationship with your sponsor, such as photos together, as proof of relationship.

• Proof of relationship  (marriage certificate/birth certificate)
• Photocopy of the inviting party’s passport’s bio page and/or inviter’s travel history  in case of non-formalized relationship (boyfriend/girlfriend)
• A signed original Letter of Invitation and Guarantee.  Must be addressed to the Consular Section of the Embassy. Must state guarantee of repatriation and coverage of travel, accommodation and medical expenses.
• Proof of hotel reservation , if staying at a hotel.
• Solemn Declaration (“Υπεύθυνη Δήλωση”) with authenticated signature,  if the inviting person is a Greek national. (The newest list of requirements posted on the Greek embassy website does not include this one anymore. But it might help your case if you secure this one too.)

Do not forget the invitation letter from the host or your partner based in Greece. In this letter, the host or your partner must indicate the exact address where the host lives, as well as the purpose and full duration of your visit to your host’s country.

If you are visiting your immediate family member or a close relative , you have to provide a  proof of the urgency of that visit . It could be a marriage celebration, birth of a child, serious health problem, or funeral.

Proof of strong ties or deep-rootedness is also extremely important. One of the most common reasons for visa denial is the lack of strong ties; make sure you provide a compelling reason to return to the Philippines.

7. Travel Insurance – the coverage must be applied during the entire duration of the trip in Greece and must be valid for all Schengen countries. Coverage sum must be AT LEAST EUR 30,000 (Php 2.5 million or USD 50,000). I highly recommend Pioneer Insurance which you can avail yourself through me. Feel free to directly inquire through JASTravel  on Facebook and I would be very glad to assist you. 

8. Proof of financial capacity  to show that you (or your sponsor) can support your expenses for the whole duration of your travel.

• For sponsored travel:  Your host or sponsor declares that he or she will be solely responsible for all expenses incurred during your trip.
• Bank statements  – must show records of the past six months. A bank statement shows your transactions in your account at a specific period. It will show debits (withdrawals, payments, taxes, service fees) and credits (deposits, interest earned.) Bank Statements can also be seen online especially if you have a registered account. There is no signature for the manager or a bank officer.
• Bank Certificate  – it is a confirmation by the branch manager or a bank officer that you have an existing account in their bank. It shows the account number, the type, and other details such as the opening date of your account, your account balance as of the date of request, and your average daily balance. 
• Other proof of income  (supporting documents) – although it is not really required, you can submit invoices and pay slip equivalent to prove that you earn enough to support this trip financially. 

If you maintain a bank account for a long time, better maintain it . Kahit na may sponsor ka, of course, plus points pa din sa visa application mo if idadagdag mo din bank statements mo, payslips from our employer, and other proof na financially capable ka din and most importantly, it proves deep rootedness as well.

Sponsorship Letter which should state the fact that he/ she is inviting you to come   over, your relationship with each other, and that he/ she is willing to sponsor you during your trip. Of course, it needs to have documentary proof. 

Original Affidavit of Support , legalized and notarized by the municipality in Greece where the sponsor’s address is registered. Afterwhich, have it acknowledged by the Philippine Consulate in Greece.

The sponsor’s copies of: passport including the biodata page and travel history   (passport stamps) and ID Card or Resident ID card

Recent proof of income of the sponsor   (3 last months’ salary slips, etc.)

Proof of relationship with the sponsor   (pictures together, Birth or Marriage certificate, and screenshot of chat conversations)

To know more about additional requirements that you would need from your sponsor, check out my YouTube video:  https://youtu.be/SEad8VHVkLk

8.  Proof of Civil Status  – Birth Certificate, Marriage Certificate, Death Certificate of the spouse, etc. These documents must be issued on security paper (SECPA) by the Philippine Statistics Authority, see   http://www.psaserbilis.com.ph .  

Note:  The birth certificate does not need to be authenticated by the Philippine Department of Foreign Affairs.

9.  Evidence of your rootedness in the Philippines  – Evidence of deep-rootedness a.k.a. strong family and social ties to your home country, is  one of the most critical requirements when applying for a Schengen Visa . It is what the Consul will look for in your visa application. So how do you prove that you are firmly established in the Philippines and that you will go back to your home country?

You need to convince them that you will return to the Philippines.  Insufficient evidence of deep-rootedness to your home country is also one of the chief reasons for visa denial.

• Employment or Work contract and bank account statements or payslips showing the transfer of your last six-monthly salaries 
• Certificate of Employment which should include the employer’s full name, complete address, telephone number with area code, details regarding the position, income, and employment duration
• Approved letter of approved leave signed by your employer (Leave of Absence letter)
• Optional: Signed No Objection Certificate which states that your employer has no objection for you to travel to Greece and that they have approved your leave request
• Most recent Income Tax Return 2316 (ITR) 
• Optional Supporting Documents: › Government Mandated Contributions – SSS, Pag-ibig, Philhealth Contributions › If with existing loan – SSS Loan or Pag-ibig Salary loan
• DTI Business Name Registration Certificate
• Barangay Business Clearance
• Mayor’s Business Permit from your Municipality where the business address has been registered
• Business activity of your company for the last 6 months – invoices and bank transactions
• Most recent Income Tax Return 2316 (ITR)
• Pension statement for the last 6 months
• Retirement Certification
• For Solo parents: › A copy of your birth certificate- PSA Authenticated › A copy of your child/children’s birth certificate- PSA Authenticated › Solo parent ID › Barangay Certification as Solo parent › Notarized Affidavit of Solo Parent with Undertaking › Money remittances to support your dependents
• For those who are supporting or watching over the health/well-being of the family: ›  A copy of my parent’s birth certificates- PSA Authenticated › If parents are already Senior Citizens: a copy of their Senior Citizen ID and Barangay Certification as Senior Citizens › If parents have sickness/ illness: Medical history of parents (diabetes, hypertension, etc.)
• Land titles
• Car registration certificates
• Deeds of Sale
• Joint affidavit of both parents or legal guardians granting consent
• Photocopies of the passports of both parents or legal guardians
• Birth certificate of the minor. Must be recent, original, and issued by PSA.
• DSWD Clearance , if the minor is not traveling with either parent or legal guardian
• Recent certificate of enrollment from the school
• Letter authorizing the student’s absence from school

Helpful tips: Additional document requirements for a minor :  https://youtu.be/aVUq5nbmQig

Step-by-Step Guide on How to Apply for a Schengen Visa to Greece

STEP 1: Determine the type of Greece Schengen visa you need to apply for and have a look at the checklist of requirements to gather all the documents that you need to submit. Each application must comply with the guidelines applicable for your visa category. 

STEP 2:  Complete the Schengen Visa Requirements stated above.

Some important notes .

• The documents must be arranged in the same order as the list above. Even the photocopies of your stamps and visas must be in the same order as they appear on your passports.
• Place all the requirements in a long brown envelope. Write your last name, first name and contact number in bold capital letters on the upper left corner of the envelope.
• The original copies will be returned to you on the same day of application.

STEP 3: Request an appointment by emailing [email protected]

The format should be:

Preferred Date: (DD MMMM YYYY) Name of Applicant: (Last Name, First Name) Passport No.: Contact Tel.: Type of Visa: Schengen Main Country of Destination: Greece Expected Date of Departure: (DD MMMM YYYY)

Some important notes:

• Once they receive your request, you will get an acknowledgment reply within the next 24 working hours.
• If you need to change anything, you may email them at least 24 working hours before your appointment date.
• If you need to cancel or reschedule, you may do so by emailing at least 2 working days before the schedule given to you.
• That email address is only for visa appointment only. Don’t send your inquiries or other messages to that address.

Actually, items #1 (schedule) and #2 (requirements) of this process are interchangeable. But you can choose to prioritize the scheduling because sometimes, the earliest available slot is over a month away. 

STEP 4:  Submit the requirements at the Embassy of Greece.  On the day of the appointment, submit the requirements  in person . Personal appearance is mandatory because you might be interviewed by the consul. Failure to show up means forfeiture of your appointment slot.

Prior to last year, most applicants were interviewed. But starting this year, it is no longer the case. They only interview applicants when they have additional questions or clarifications. Most applicants will not be required to undergo an interview anymore.

The address of the Embassy of Greece is this:

EMBASSY OF GREECE Unit 701 7F SEDCCO I Building Corner Rada and Legazpi Streets, Legaspi Village Makati City, Metro Manila, Philippines 1229

Here’s what you need to do:

This gives you time to register, deposit your ID, and climb to the 7th floor. If you arrive earlier, the guard will not let you in until 5 minutes before your schedule.

You will have to write down your name and sign the reg sheet. This sheet also determines who gets entertained first. After registration, take a seat.

They must be in the same order as the checklist and must be in a long brown envelope. If they have questions, answer promptly and respectfully. You will be asked to take a seat as they check your docs.

You will be given a deposit slip. Fill it out with the provided details. (It’s also displayed on the corkboard in one corner of the room.)

There is a report that visa fees across all Schengen embassies have increased from EUR 60 to EUR 80 per applicant. Either way, you will be paying this in pesos. There should be four copies of the transaction slip. One will be left with the bank, two will be submitted to the embassy, and the final copy is yours to keep.

Afterwhich, go back to the Embassy and submit your deposit slips.

After that, await further instructions.

Normally, there will be no interview. But if the embassy need more information, they may call and invite you to an interview. The interview is done in a separate room, away from other applicants. If you apply as a group, there’s a chance you will be interviewed together, but not always. You will be asked about why you will be traveling and whom you will be traveling with. You will be asked about the details of your itinerary so make sure you know it by heart. The interview is short and straightforward. Be confident when you answer. Don’t be nervous. The Embassy is strict and firm, but they are very respectful and pleasant.

After the interview, you may still be required to submit more documents if they feel that your pile is insufficient.

Once everything is done, you will be given a slip with the date when you can pick up your passport. Take note of the time too!

STEP 5: Claim your passport and visa. Show up at the embassy again on the date and time of the release of your passport (the date indicated on the note given to you after submitting your documents). 

The date of release is usually 1 to 2 weeks from your submission date (depending on how many days you were advised to claim your passport). Bring the slip they gave you to claim it and attach a photo of your ID with it. 

No need for an appointment when claiming. Just register at the lobby of the building, go to the consular office, register at the window, and wait for your name to be called. Claiming is fast and easy. Also, make sure you double check the visa details for any errors, tell the consular authority immediately.

Quick Facts

• Validity of Visa : Short-stay Schengen visas allow people to stay in the Schengen area for up to 90 days every six-month period
• Processing time: Applications shall be decided on within 5 to 10 working days after the date of lodging.
• Where to lodge your application:
• Schedule: (Mon-Fri) Visa Applications – 9:30 AM – 12:00 PM Visa Pick-up – 2:30 – 3:30 PM Walk-in Inquiries – 2:30 – 3:30 PM

E-mail address:  [email protected] .

Common Reasons for Schengen Visa Rejection

Here are the common reasons a Schengen Visa application gets denied:

• No clear travel purpose —a detailed cover letter is a must!
• Lack of strong ties —reevaluate your application and prove why you must return to your home country!
• Insufficient travel insurance coverage —make sure you get the right policy!
• No proof of financial means —convince them that you can afford your trip! Provide bank or credit card statements, VUL, investment portfolio, etc.
• Passport does not have 2 free pages —where will they attach the visa if your passport pages are already full? You should get a new passport before applying for a visa if there are no more available pages on your old one!
• No proof of accommodation —you need to prove them that you have a place to stay in the Schengen Area.

Recap and Tips

So, just  a recap and a reminder , please don’t forget these TIPS: 

If you ever need help, you can avail my   visa application bundle ,  and I will be glad to help you through the process!  

Let Us Be Your Partner in Your Schengen Visa Journey

Applying for a Schengen Visa can be overwhelming, with all the paperwork involved and confusing information from different sources. We understand that—we’ve been there and have done that!

But through the years, we gained experience and knowledge on the ins and outs of the Schengen Visa application. We’ve helped countless satisfied clients ; we would like to invite you to be one of them!

With our Schengen Visa services personalized to your unique needs and circumstances, we will make your visa application less stressful and laborious and more promising. Contact us to schedule a consultation or for other inquiries.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Visa from India to Greece Efficient. Reliable. Secure.

Before applying, please ensure you are very clear on your "purpose of travel". We are able to assist and help you through the entire visa application process but are not permitted to advise or guide you on choosing a visa category.

LEARN MORE ABOUT OUR SERVICES

• Have you checked all of the requirements prior to applying for your visa? CHECK REQUIREMENTS
• You know your purpose of travel and have already checked all requirements. Complete the online application form from this website only and print it. Postal applications are not accepted. COMPLETE OUR ONLINE FORM
• Time to schedule an appointment at the GVCW Visa Application Center for Greece to submit your application. You may submit your visa application six (6) months prior to your date of travel. Please ensure that you print your Appointment Letter and bring it with you at the Visa Application Center. SCHEDULE AN APPOINTMENT
• If you have already submitted an application for a visa at the GVCW Visa Application Center for Greece in the Republic of India, you can now track your application. TRACK YOUR APPLICATION
• It is time for you to collect your passport at the GVCW Visa Application Center for Greece. Make sure to meet all necessary requirements in order to collect your passport. COLLECT YOUR PASSPORT

FIND APPROPRIATE VISA APPLICATION CENTER

VAC CLOSURES/ PUBLIC HOLIDAYS

01/05/2024 Relocation of the Visa Application Center for Greece in Chennai READ ARTICLE

08.00 - 17.00 Monday-Friday

USEFUL LINKS

Ministry of Foreign Affairs of the Hellenic Republic

Embassy of the Hellenic Republic in the Republic of India