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How-To Geek

All the best microsoft powerpoint keyboard shortcuts.

Even if you’re familiar with Microsoft PowerPoint, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work and generally make things more convenient.

Quick Links

General program shortcuts, selecting and navigating text, objects, and slides, formatting and editing, helpful slideshow shortcuts.

Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so some will be more useful to you than others. And even if you pick up a few new tricks, it’s worth it. We’ve also tried to keep the list clean and simple, so go ahead and print it that helps!

Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo available in PowerPoint. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost all of these shortcuts have been around for a long time, so they should be helpful no matter what version of PowerPoint you’re using.

Note: We present keyboard combos using the following convention. A plus means you should press those keys together. A comma means you should press keys in sequence. So, for example, "Ctrl+N" means to hold down the Ctrl key while pressing the N key and then release both keys. On the other hand, "Alt+N,P" means you should hold the Alt key down, press the N key, release the N key, press the P key, and then release all keys.

First, let's review some general keyboard shortcuts for opening, closing, and switching between presentations, as well as navigating the Ribbon.

• Ctrl+N: Create a new presentation
• Ctrl+O: Open an existing presentation
• Ctrl+S: Save a presentation
• F12 or Alt+F2: Open the Save As dialog box
• Ctrl+W or Ctrl+F4: Close a presentation
• Ctrl+Q: Save and close a presentation
• Ctrl+Z: Undo an action
• Ctrl+Y: Redo an action
• Ctrl+F2: Print Preview View
• F1: Open the Help pane
• Alt+Q: Go to the “Tell me what you want to do” box
• F7: Check spelling
• Alt or F10: Turn key tips on or off
• Ctrl+F1: Show or hide the ribbon
• Ctrl+F: Search in a presentation or use Find and Replace
• Alt+F: Open the File tab menu
• Alt+H: Go to the Home tab
• Alt+N: Open the Insert tab
• Alt+G: Open the Design tab
• Alt+K: Go to the Transitions tab
• Alt+A: Go to the Animations tab
• Alt+S: Go to the Slide Show tab
• Alt+R: Go to the Review tab
• Alt+W: Go to View tab
• Alt+X: Go to the Add-ins tab
• Alt+Y: Go to the Help tab
• Ctrl+Tab: Switch between open presentations

You can use keyboard shortcuts to navigate throughout your presentation easily. Try these shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.

• Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
• Tab: Select or move to the next object on a slide
• Shift+Tab: Select or move to the previous object on a slide
• Home: Go to the first slide, or from within a text box, go to the beginning of the line
• End: Go to the last slide, or from within a text box, go to the end of the line
• PgDn: Go to the next slide
• PgUp: Go the previous slide
• Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
• Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)

The following keyboard shortcuts will save you time so you can edit and format in a snap!

• Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
• Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
• Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
• Ctrl+Alt+V: Open the Paste Special dialog box
• Delete: Remove selected text, selected object(s), or selected slide(s)
• Ctrl+B: Add or remove bold to selected text
• Ctrl+I: Add or remove italics to selected text
• Ctrl+U: Add or remove underline to selected text
• Ctrl+E: Center a paragraph
• Ctrl+J: Justify a paragraph
• Ctrl+L: Left align a paragraph
• Ctrl+R: Right align a paragraph
• Ctrl+T: Open the Font dialog box when text or object is selected
• Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
• Alt+N,P: Insert a picture
• Alt+H,S,H: Insert a shape
• Alt+H,L: Select a slide layout
• Ctrl+K: Insert a hyperlink
• Ctrl+M: Insert a new slide
• Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)

When you're ready to start a presentation, the following keyboard combos should come in handy.

• F5: Start the presentation from the beginning
• Shift+F5: Start the presentation from the current slide (this one is great when you want to test out how the slide your currently working on will look in your presentation)
• Ctrl+P: Annotate with the Pen tool during a slideshow
• N or Page Down: Advance to the next slide during a slideshow
• P or Page Up:  Return to the previous slide during a slide show
• B: Change the screen to black during a slideshow; press B again to return to the slideshow
• Esc: End the slideshow

The more you use keyboard shortcuts, the easier they are to remember. And no one expects you to memorize all of them. Hopefully, you've found a few new ones you can use to make your life in Excel a little better.

Need more help with keyboard shortcuts? You can access Help anytime by pressing F1. This opens a Help pane and allows you to search for help on any topic. Search for "keyboard shortcuts" to learn more.

The 48 best PowerPoint keyboard shortcuts for making great presentations quickly and easily

• There are many PowerPoint keyboard shortcuts that you can use to work faster and more efficiently on the platform.
• You can use a long list of keyboard shortcuts for common tasks, along with PowerPoint's Access Key shortcuts.
• Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint is a complex program with a vast number of features, so it's worth your time to learn all its secrets. Some of these secrets include keyboard shortcuts, which can seriously speed up your workflow.

Not only can keyboard shortcuts save you a lot of time, but knowing important shortcuts when delivering a presentation can help everything run more smoothly. 

Here's a guide to the most useful keyboard shortcuts in the Windows 10 version of Microsoft PowerPoint .

Check out the products mentioned in this article:

Windows 10 (from $139.99 at best buy), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), how to use powerpoint's access key shortcuts.

The ribbon at the top of PowerPoint gives you access to virtually all the program's countless features, and you don't need to use your mouse to use it – every ribbon command has its own keyboard shortcut. 

To use the ribbon entirely using your keyboard, do this:

1. Press and release Alt. You should see an overlay called Access Keys appear. 

2. Press the Access Key indicated to switch to the Ribbon tab you want to use.  

3. Press the Access Key for the command you want to use. Some Access Keys are more than one key press – just press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to rehearse the timing of a presentation, you would press Alt and release it, then press S, and then press T. 

Every PowerPoint keyboard shortcut you need to know

You can use the ribbon shortcuts to perform virtually any task in PowerPoint, but you might often find the more traditional keyboard shortcuts more convenient to use. 

Here are the most important keyboard shortcuts in PowerPoint.

Delivering a presentation

Start a presentation from the beginning: Press F5 to start playing a presentation from the first slide. 

Start a presentation from the current slide: Press Shift + F5 to start playing a presentation from whatever slide is currently on screen.

Start a presentation in Presenter View: Press Alt + F5 to start a presentation in Presenter View, which lets you see your notes on the main computer screen while the audience sees only the slides on a separate screen. 

Go to the next slide or start the next animation: To advance to the next slide, you have several options. You can press any of these keys: N, Enter, Spacebar, Right Arrow, or Down Arrow.

Go back to the previous slide or animation: To go back to the previous slide, you also have several options. You can press any of these keys: P, Page Up, Left Arrow, or Up Arrow.

Go to the first slide: Press Home to restart the presentation at the first slide.

Go to the last slide: Press End to go directly to the final slide. 

Stop or start an automatic presentation: Press S to toggle an automatic, timed presentation between start and stop. 

Go to a specific slide: To go to a specific slide within the presentation, enter the slide number followed by Enter, such as 15 + Enter to go to slide number 15. 

Open the All Slides dialog box: To see a list of all the slides in your presentation, press Ctrl + S.

End a presentation: Press Esc to exit a presentation. 

Toggle between presentation and a blank screen: To temporarily display a blank screen in the middle of a presentation, press B to see a black screen or W to see a white screen. 

Start the laser pointer: Press Ctrl + L to change the pointer into a virtual laser dot. 

Draw on the presentation with a pen: Press Ctrl + P to change the pointer into a pen that you can use to annotate the screen. 

Hide the pointer and navigation controls: Press Ctrl + H to hide the pointer (or laser dot or pen) and the navigation controls. 

Erase annotations: Press E to erase any annotations you've made with the pen.

Creating a presentation

Open a presentation: Press Ctrl + O to open an existing PowerPoint presentation. 

Create a new presentation: Press Ctrl + N to create a new presentation. 

Add a new slide: Press Ctrl + M to add a new slide to a presentation in progress. 

Save the presentation: Press Ctrl + S to immediately save a presentation with its current file name. 

Save a presentation with a new filename: Press F12 to open the Save As dialog box and save your presentation. 

Close a presentation: Press Ctrl + W to close the current presentation. If it hasn't been saved, PowerPoint will give you the opportunity to save it first. 

Editing slides

Copy a slide, text, or other object: Press Ctrl + C to copy the selected item, which can be text, a graphic, or even an entire slide. 

Cut a slide, text, or other object: Press Ctrl + X to cut the selected item, which can be text, a graphic, or even an entire slide. 

Paste a slide, text, or other object: Press Ctrl + V to paste the content of the clipboard at the cursor location. 

Delete a selected slide, text, or other object: Select the item you want to remove and then press Delete.

Insert a hyperlink: Select text or object in a slide and then press Ctrl + K to open the Insert Hyperlink dialog box to turn it into a link. If you press Ctrl + K without selecting anything first, then you will need to specify the link text as well. 

Go to the next or previous slide: Press Page Down to advance to the next slide; press Page Up to go back to the previous slide. 

Change the order of a slide: Press Ctrl + Up Arrow to move the selected slide one position earlier in the presentation; press Ctrl + Down Arrow to move it one later in the presentation. 

Move a slide to the start of the presentation: Press Ctrl + Shift + Up Arrow to move the selected slide to the start of the presentation. 

Move a slide to the end of the presentation: Press Ctrl + Shift + Down Arrow to move the selected slide to the end of the presentation.

Editing text

Bold: Press Ctrl + B to bold the selected text.

Italics: Press Ctrl + I to italics the selected text.

Underline: Press Ctrl + U to underline the selected text.

Make the font bigger: Press Ctrl + Shift + Right Arrow to increase the size of the selected text a little at a time. 

Make the font smaller: Press Ctrl  + Shift + Left Arrow to decrease the size of the selected text a little at a time.

Center text: Press Ctrl + E to center the selected paragraph.

Left align text: Press Ctrl + L to left-align the selected paragraph.

Right align text: Press Ctrl + R to right-align the selected paragraph.

Justify text: Press Ctrl + J to justify the selected paragraph. This causes the text to auto-fit to the left and right margins of the slide. 

Superscript: Press Ctrl and the Plus sign to turn the selected text into superscript.

Subscript: Press Ctrl + = to turn the selected text into subscript. 

Check spelling: Press F7 to run PowerPoint's built-in spell checker.

General tasks

Search within a presentation: Press Ctrl + F to open the Find dialog box, where you can search for specific text within the presentation. You can also search and replace text using this dialog box. 

Undo: Press Ctrl + Z to undo your last action. 

Redo: Press Ctrl + Y to redo the last action, if possible. If it's not possible for PowerPoint to redo the action, nothing will happen. 

Help: Press F1 to open the Help and Support pane. 

Cancel: Press Esc to abort any task you don't want to complete. In some cases, you may also need to click "Cancel."

Related coverage from  Tech Reference :

How to do a voiceover on a powerpoint presentation and add pre-recorded audio to your slides, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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PowerPoint 2013  - Creating and Opening Presentations

Powerpoint 2013  -, creating and opening presentations, powerpoint 2013 creating and opening presentations.

PowerPoint 2013: Creating and Opening Presentations

Lesson 5: creating and opening presentations.

/en/powerpoint2013/getting-to-know-powerpoint/content/

Introduction

PowerPoint files are called presentations. Whenever you start a new project in PowerPoint, you'll need to create a new presentation, which can either be blank or from a template . You'll also need to know how to open an existing presentation .

To create a new presentation:

• A new presentation will appear.

To open an existing presentation:

• Select the File tab to go to Backstage view .

If you've opened the desired presentation recently, you can browse your Recent Presentations instead of searching for the file.

To pin a presentation:

If you frequently work with the same presentation , you can pin it to Backstage view for easy access.

• Select the File tab to go to Backstage view . Click Open . Your Recent Presentations will appear.

You can also pin folders to Backstage view for easy access. From Backstage view, click Open, locate the folder you want to pin, then click the pushpin icon .

Using templates

A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs , so they can save you a lot of time and effort when starting a new project.

To create a new presentation from a template:

• Click the File tab to access Backstage view .

• A preview of the template will appear, along with additional information on how the template can be used.

• A new presentation will appear with the selected template .

It's important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others.

Compatibility mode

Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, such as PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility mode .

Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.

In the image below, you can see that the presentation is in Compatibility mode. This will disable some PowerPoint 2013 features, such as newer types of slide transitions.

To exit Compatibility mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility mode so the format will not change.

You can review this support page from Microsoft to learn more about which features are disabled in Compatibility mode.

To convert a presentation:

If you want access to all PowerPoint 2013 features, you can convert the presentation to the 2013 file format.

Note that converting a file may cause some changes to the original layout of the presentation.

• The presentation will be converted to the newest file type.
• Create a new blank presentation .
• Open an existing presentation from your computer or OneDrive.
• Pin a folder to Backstage view.
• Create a new presentation using a template .

/en/powerpoint2013/saving-and-sharing/content/

• Creating a New Presentation

When you start PowerPoint, the program creates a new, blank presentation just for you. You can make this bare-bones presentation the starting point for constructing your presentation, or you can get a more sophisticated, fully realized layout and design by starting with a template.

A template is a starter file for creating a presentation. Each presentation is founded on a template. Each presentation inherits its colors, designs, fonts, and slide layouts from the template on which it was founded (the blank presentation gets its design from a simple, bare-bones template). When you decide between creating a presentation from the blank presentation or a template, you are really deciding what your presentation will look like.

Deciding between the blank Presentation and a template

Templates are a mixed blessing. They are designed by artists and they look very good. Some templates come with boilerplate text - already written material that you can recycle into your presentation. However, presentations made from templates are harder to modify. Sometimes the design gets in the way. A loud or intricate background may overwhelm the diagram or chart you want to put on a slide. For example, the clip-art image on the blank presentation slide place on the template slide because the image and the template background are incompatible.

Starting from the blank presentation means doing the design work on your own, designing presentations is not as hard as most people think because you can choose ready-made themes and background styles for a blank presentation. Sometimes simpler is better. By starting from a blank presentation, you are not locked into someone else's design choices, and you have more creative opportunities.

The difference between a template and the blank presentation is similar to the difference between a tract house and a house you build on your own.

Buying the tract house is less work. You can move right in. But if you build a custom house, you can build it to your taste and specifications, and it is unique. No one has a house quite like yours. Your house looks different from the neighbors houses.

Creating a blank presentation

PowerPoint shows you a blank presentation each time you open the program. You can save this presentation and start to work or, if you are working on another presentation already and you want to create a new, blank presentation, you can follow these steps to create it:

• Click the Office button and then choose New on the drop-down list. You see the New Presentation dialog box appears.
• Double-click Blank Presentation. A new presentation appears. You can also create a new blank presentation by pressing Ctrl+N. Try visiting the Design tab and choosing a theme or background style to get a taste of all the things you can do to redesign a presentation.

Creating a Presentation from a Template

The New Presentation dialog box offers many opportunities for finding a suitable template. To open this dialog box, click the Office button and choose New on the drop-down list.

As you employ the following techniques to find a template, remember that you can click the Back or Forward button in the dialog box to retreat and advance during your search. Here are all the ways to search for a template in the New Presentation dialog box:

Use a template on your Computer: Click Installed Templates (you will find this button in the upper-left corner of the dialog box. Templates that you loaded on your computer when you installed PowerPoint appear in the dialog box. Double-click a template to create a presentation. Search online at Microsoft: Make sure your computer is connected to the Internet, enter a search term in the Search box, and click the Start Searching button. For example, enter "marketing" to search for templates suitable for presentations about marketing products. Templates appear in the dialog box. Click a template to examine it. Double-click a template to download and use it to create a presentation. Use a template you created (or downloaded earlier from Microsoft): Double-click the My Templates button. The New Presentation dialog box appears. Select a template and click ok.

The middle of the New Presentation dialog box lists templates and presentations you recently worked on. Double-click a template name in the middle of the dialog box if you want to use a template listed there to create your newest masterpiece.

Starting from another presentation

If you can use another presentation as the starting point for creating a new presentation, more power to you. With the New from Existing command, you can nab slides from another presentation and make them the foundation for a new one. Follow these steps to commandeer another presentation:

• Click the Office button and choose New on the drop-down list. You see the New Presentation dialog box and then click the New from Existing button. The New from Existing Presentation dialog box appears.
• Locate and select the presentation whose slides and design you covet.
• Click the Create New button. We hope you shoplifted that presentation from yourself, not from a convenience store.

In this tutorial:

• Getting Started with PowerPoint
• Starting PowerPoint
• Swapping one template for another
• Saving Your Presentation Files
• Opening and Closing Presentations
• Entering the Document Properties
• Understanding the New PowerPoint XML Format
• Shortcut Commands Worth Knowing
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• Adobe Photoshop
• A+ Certification

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The 48 best PowerPoint keyboard shortcuts for making great presentations quickly and easily

• There are many PowerPoint keyboard shortcuts that you can use to work faster and more efficiently on the platform.
• You can use a long list of keyboard shortcuts for common tasks, along with PowerPoint's Access Key shortcuts.

Microsoft PowerPoint is a complex program with a vast number of features, so it's worth your time to learn all its secrets. Some of these secrets include keyboard shortcuts, which can seriously speed up your workflow.

Not only can keyboard shortcuts save you a lot of time, but knowing important shortcuts when delivering a presentation can help everything run more smoothly.

Here's a guide to the most useful keyboard shortcuts in the Windows 10 version of Microsoft PowerPoint .

Check out the products mentioned in this article:

Windows 10 (from $139.99 at best buy), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), how to use powerpoint's access key shortcuts.

The ribbon at the top of PowerPoint gives you access to virtually all the program's countless features, and you don't need to use your mouse to use it – every ribbon command has its own keyboard shortcut.

To use the ribbon entirely using your keyboard, do this:

1. Press and release Alt. You should see an overlay called Access Keys appear.

2. Press the Access Key indicated to switch to the Ribbon tab you want to use.

3. Press the Access Key for the command you want to use. Some Access Keys are more than one key press – just press the keys in sequence. If there is yet another layer of choices, continue to press the appropriate keys. For example, if you wanted to rehearse the timing of a presentation, you would press Alt and release it, then press S, and then press T.

Every PowerPoint keyboard shortcut you need to know

You can use the ribbon shortcuts to perform virtually any task in PowerPoint, but you might often find the more traditional keyboard shortcuts more convenient to use.

Here are the most important keyboard shortcuts in PowerPoint.

Delivering a presentation

Related coverage from Tech Reference :

How to do a voiceover on a powerpoint presentation and add pre-recorded audio to your slides, how to add a border to slides in powerpoint, and give your slideshow a sleek design, how to change and format the background of your powerpoint slides to custom designs, how to change your language settings in microsoft powerpoint in 3 different ways, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow.

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Microsoft Office/Creating and Editing a Presentation

• 1 The PowerPoint Window
• 2.1 Using a Design Template
• 2.2 Using a Blank Presentation
• 3.1 How to Add Slides to a Presentation
• 3.2 How to Change the Layout for any Slide
• 3.3 How to Add Slides in the Outline Tab
• 4.1 Enter Text on a Slide Using Placeholders
• 4.2 Enter Text Using the Outline Tab
• 5.1 How to Insert a Clip Art Image
• 5.2 How to Resize a Clip Art Image
• 6.1 Navigate in a Presentation
• 6.2 Selecting Text
• 6.3 How to Edit Text in a Slide Pane
• 6.4 Move Bulleted Items in the Outline Tab

The PowerPoint Window [ edit | edit source ]

• Title Bar - Displays the name of the application followed by the title of the presentation
• Formatting Toolbar - Provides quick access to commands you need for formatting
• Outline and Slides Tab - The slides tab gives you a thumbnail view of all the slides in the presentation and allows to rearrange their order; the outline tab adds textual content to the slides in an outline format
• Slide Pane - Area where you build the slides for your presentation
• View Buttons - Change the way you view the presentation; the Normal view (left button) is the default, the Slide Sorter view (center button) shows you only the thumbnails and is used to sort and rearrange the presentation, and the Run view (right button) runs the presentation from the current slide
• Drawing Toolbar - Provides all the tools you need to draw and format objects
• Notes Pane - Adds notes for yourself for each slide in your presentation
• Task Pane (Windows version) - Varies based on what you are currently working on; when you first start PowerPoint, you see the New Presentation task pane; other possible tasks include Slide Layout, Slide Design, and Effects
• Menu Bar - Includes all of the PowerPoint menu choices
• Placeholders - Designate the space that will be filled with titles, text, or other objects such as graphics or charts
• Application Close Button (Windows Version) - Exits PowerPoint
• Presentation Close Button (Windows version) - Closes the current presentation

Create a New Presentation [ edit | edit source ]

Using a design template [ edit | edit source ].

• If necessary, choose File > New to display the New Presentation pane
• On the New Presentation pane, click on the From Design Template link
• The Slide Design pane will display on the right side of the screen with a variety of different templates to choose from
• Select the design of your choice from the Slide Design pane
• Click OK to begin working with the first slide in the Normal View

Using a Blank Presentation [ edit | edit source ]

• On the New Presentation pane, click on the Blank Presentation link

This will open a new presentation with no template. You will provide the content, background, color scheme, text format, etc. This method gives you the most freedom, but also requires the most amount of time to complete.

Adding a new slide [ edit | edit source ]

Once you have opened a new presentation, the next step is to add and format the content. PowerPoint provides a selection of pre-defined slide layouts based on different types of content that you can use to quickly add content to the slides. For each of the 27 Slide Layouts provided, PowerPoint combines the four types of placeholders in different combinations; each placeholder will be replaced with the following type of content:

Using a Slide Layout ensures that the text and other elements you enter into the placeholders will have consistent spacing and be optimally arranged.

How to Add Slides to a Presentation [ edit | edit source ]

• Click the New Slide button on the Formatting toolbar.
• From the list of Slide Layouts, select the layout you want to apply to the new slide.
• You may now begin adding content using the placeholders in the layout.

How to Change the Layout for any Slide [ edit | edit source ]

PowerPoint will try to guess what layout you want to use for new slides that are added to the presentation. If you want a different layout for the slide you can quickly change the layout for any slide.

• Display the slide that you want to change in the Slide Pane (work area in the center of the window).
• Choose Format > Slide Layout to display the Slide Layout task pane.
• Click on the layout you want to apply to the slide.
• PowerPoint will attempt to fit existing content into the new layout, but you will probably have to make additional changes.

How to Add Slides in the Outline Tab [ edit | edit source ]

You can also create new slides while working in the Outline tab. By default the Outlining toolbar should display, but if it does not, select View > Toolbars > Outlining .

• Display the Outline tab by clicking on Outline in the pane on the left.
• Place the cursor at the end of the text in the slide you wish the new slide to follow.
• Click the New Slide button to insert a new slide.

Entering Text on a Slide [ edit | edit source ]

Enter text on a slide using placeholders [ edit | edit source ].

• Click on the Title , Subtitle , or Text placeholder.
• Type the text you want.
• If necessary, press [Return] or [Enter] to move to a new line.
• Click anywhere on the slide outside of the placeholder to deselect it.

Enter Text Using the Outline Tab [ edit | edit source ]

Working in the Outline Tab allows you to type and edit text for the presentation in a more word processing-like environment than the Slide pane. The Outline tab displays in the pane on the left side of the screen when you are working in the Normal view.

Information in the Outline tab is arranged by levels. The Title of each slide appears as the first, left-most level next to a numbered icon of the slide. Bulleted text is indented one to four levels to the right of the title. The Outline tab has an Outlining toolbar that displays to the left of the pane.

Tip: If the Outline and Slides panes are not displaying in the Normal view, select View > Normal (restore panes) and it will display on the left side of the screen.

• After adding a new slide, Type the slide title and press [Return] or [Enter] .
• To change the slide text to a first level bullet, press [Tab] or click the Demote button on the Outlining toolbar.
• Type the text for the first bullet and press [Return] or [Enter] to move to the second bullet.
• To create a sub-bullet, press [Tab] and type the text.
• Continue to enter text for bullets and sub-bullets until the slide is complete.
• Use [Return] or [Enter] to create a new instance of the same level you are on. For example, if you are typing a level one bullet, pressing [Return] or [Enter] will create another level one bullet.
• To demote a line of text, use [Tab] or the Demote button. This will make a level one bullet into a level two sub-bullet.
• To promote a line of text, press [Shift] and [Tab] together or click on the Promote button. This will turn a level one bullet into the Title of a new slide.

Adding Clip Art to a Slide [ edit | edit source ]

Effective visuals emphasize the key content points in a presentation. PowerPoint provides a selection of professionally designed pictures, or clip art, that you can use in your presentations. These clip art images include many different themes such as animals, people, buildings, food, holidays, business, and more.

How to Insert a Clip Art Image [ edit | edit source ]

• Move to the slide on which you want to place clip art.
• Apply a Slide Layout that includes a content or clip art placeholder.
• Open the Select a Picture dialog box by:
• Clicking on the Clip Art button on the content placeholder OR
• Double-clicking on the clip art placeholder
• In the Search box, type a word or phrase that describes the clip you want.
• Click Search . PowerPoint displays the search results in the Select Picture List.
• Click on the clip art image you want and click OK .

How to Resize a Clip Art Image [ edit | edit source ]

Once you have added a clip art object to your slide, you can resize it to make it fit better into your presentation.

• Click on the Clip Art object to select it.
• Put the arrow on one of the resize handles at the corner of the picture until the cursor changes to a double-headed arrow.
• Depress the mouse button and drag the handle toward or away from the center to make the image larger or smaller. The corner handles resize the image proportionally and the handles on the sides of the image increase or decrease the height or width of the image. When you release the mouse button, the object appears in its new size.

Editing Slide Text [ edit | edit source ]

You know how to enter text into your presentation, but what happens if you decide you want to change the text? PowerPoint allows you to navigate to a specific slide and change the text.

Navigate in a Presentation [ edit | edit source ]

Selecting text [ edit | edit source ].

Knowing how to select text is a critical skill in all Microsoft Office applications. Selecting text is a necessary step for many procedures such as deleting blocks of text or formatting.

How to Edit Text in a Slide Pane [ edit | edit source ]

You can edit text or move bulleted text in the Slide pane or the Outline tab. To edit text in the Slide pane:

• Select the bulleted text you want to change.
• If necessary, edit the text by:
• Pressing the [Delete] key to delete the text; or
• Typing new text to replace the selected text.
• If necessary, move the bulleted item by:
• Selecting the entire bulleted item; and
• Dragging the item up or down to move it to its new location.

Move Bulleted Items in the Outline Tab [ edit | edit source ]

You can change the order of bulleted items and slides in the Outline tab:

• Select the slide or bulleted item you want to move.
• Click the Move Up or Move Down button on the Outlining toolbar until the slide or bulleted item appears where you want it.

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Microsoft PowerPoint Glossary& Keyboard Shortcuts

Microsoft powerpoint glossary & keyboard shortcuts, powerpoint glossary (below), powerpoint keyboard shortcuts, general keyboard shortcuts.

• Ctrl+N: Create a new presentation
• Ctrl+O: Open an existing presentation
• Ctrl+S: Save a presentation
• F12 or Alt+F2: Open the Save As dialog box
• Ctrl+W or Ctrl+F4: Close a presentation
• Ctrl+Q: Save and close a presentation
• Ctrl+Z: Undo an action
• Ctrl+Y: Redo an action
• Ctrl+F2: Print Preview View
• F1: Open the Help pane
• Alt+Q: Go to the “Tell me what you want to do” box
• F7: Check spelling
• Alt or F10: Turn key tips on or off
• Ctrl+F1: Show or hide the ribbon
• Ctrl+F: Search in a presentation or use Find and Replace
• Alt+F: Open the File tab menu
• Alt+H: Go to the Home tab
• Alt+N: Open the Insert tab
• Alt+G: Open the Design tab
• Alt+K: Go to the Transitions tab
• Alt+A: Go to the Animations tab
• Alt+S: Go to the Slide Show tab
• Alt+R: Go to the Review tab
• Alt+W: Go to View tab
• Alt+X: Go to the Add-ins tab
• Alt+Y: Go to the Help tab
• Ctrl+Tab: Switch between open presentations

Navigating and Selecting Text, Objects & Slides

• Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
• Tab: Select or move to the next object on a slide
• Shift+Tab: Select or move to the previous object on a slide
• Home: Go to the first slide, or from within a text box, go to the beginning of the line
• End: Go to the last slide, or from within a text box, go to the end of the line
• PgDn: Go to the next slide
• PgUp: Go the previous slide
• Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
• Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)

Formatting and Editing Shortcuts

• Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
• Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
• Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
• Ctrl+Alt+V: Open the Paste Special dialog box
• Delete: Remove selected text, selected object(s), or selected slide(s)
• Ctrl+B: Add or remove bold to selected text
• Ctrl+I: Add or remove italics to selected text
• Ctrl+U: Add or remove underline to selected text
• Ctrl+E: Center a paragraph
• Ctrl+J: Justify a paragraph
• Ctrl+L: Left align a paragraph
• Ctrl+R: Right align a paragraph
• Ctrl+T: Open the Font dialog box when text or object is selected
• Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
• Alt+N,P: Insert a picture
• Alt+H,S,H: Insert a shape
• Alt+H,L: Select a slide layout
• Ctrl+K: Insert a hyperlink
• Ctrl+M: Insert a new slide
• Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)

Slideshow Shortcuts

• F5: Start the presentation from the beginning
• Shift+F5: Start the presentation from the current slide (this one is great when you want to test out how the slide your currently working on will look in your presentation)
• Ctrl+P: Annotate with the Pen tool during a slideshow
• N or Page Down: Advance to the next slide during a slideshow
• P or Page Up: Return to the previous slide during a slide show
• B: Change the screen to black during a slideshow; press B again to return to the slideshow
• Esc: End the slideshow

PowerPoint Glossary

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You are here, create a new presentation using a design template: ms powerpoint.

You don't have to wait until you've finished entering the contents of your slide show to add color; you can incorporate a template on your first slide.

To begin a new presentation with a design template, use one of the following methods:

• From the opening dialog box, choose Design Template and click OK.  
• Choose File | New, and then click the Design Templates tab in the New Presentation dialog box.

When the dialog box appears, follow these steps:

• Click the template's name to select it or to preview its appearance.  
• Click OK to apply the selected template.

As soon as you complete step 1, the New Slide dialog box appears.

Select the appropriate AutoLayout for your slide and click OK.

If you are working in Slide or Normal view and you find that after you add a template the colors and artwork are distracting, switch to Outline view to enter or edit your text. This minimizes the effects of all of those colors and helps to keep your attention focused on the presentation's content and not the brightly colored fonts or background art.

Copyright 2006. All broadcast, retransmission, copying or storing of this article is strictly forbidden. This means that sharing this article with another person is a violation of copyright laws.

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Opening PowerPoint

Startup choices, the powerpoint window.

• Information Technology Services
• Documentation

Instructions to set up the Broad College PowerPoint template

• Useful Links

1) Download Broad PowerPoint Template or alternative Broad template

2) Check Open with PowerPoint and click OK

3) Click Enable Editing

4) Click File > Save As

5) Save as dialog will pop up. In the ‘Save as type’ dropdown select PowerPoint Template. Once selected the directory where the file is saving to will change to: C:\Users\[User]\AppData\Roaming\Microsoft\Templates

6) Click Save

–To Retrieve Template: —

7) To use the template after you close PowerPoint and start it back up again

a) Click File > New > My templates

View, manage, and install add-ins for Excel, PowerPoint, and Word

When you install and use an add-in, it adds custom commands and extends the features of your Microsoft 365 programs to help increase your productivity.

Note:  This article only applies to add-ins in Excel, PowerPoint, and Word. For guidance on how to view, install, and manage add-ins in Outlook, see  Use add-ins in Outlook .

View installed add-ins

You can directly install add-ins from this page or select  More Add-ins  to explore.

In the Office Add-ins dialog, select the  My Add-ins  tab.

Select an add-in you want to view the details for and right-click to select  Add-in details  option.

Install an add-in

Tip:  If you selected  Home  >  Add-ins , directly install popular add-ins from the menu that appears, or select  More Add-ins to view more options. 

Select  Add  from the add-in you want to install.

Manage installed add-ins

To manage and view information about your installed add-ins, perform the following:

Select  File > Get Add-ins .   Alternatively, select  Home  >  Add-ins > More add-ins .

In the Office Add-ins dialog, select the  My Add-ins tab.

Select  Manage My Add-ins . This opens the Office Store page in your preferred browser with a list of your installed add-ins.

Remove an add-in

To remove an add-in you installed, follow these steps.

Select  File  > Get Add-ins . Alternatively, select  Home > Add-ins .

In the Office Add-ins dialog, select  My Add-ins  tab.

Select an add-in you want to remove and right click to select  Remove  option.

Note:  Add-ins that appear in the  Admin Managed  section of the Office Add-ins dialog can only be removed by your organization's administrator.

Cancel an add-in subscription

To discontinue your subscription to an add-in, do the following:

Open the Microsoft 365 application and select the Home  tab.

Select  Add-ins from the ribbon,   then select  More Add-ins .

Select the My Add-ins tab   to view your existing add-ins.

Select  Manage My Add-ins .

Under the Payment and Billing section, choose Cancel Subscription .

Select  OK ,   then Continue .

Once you've cancelled your subscription, you should see a message that says "You have cancelled your app subscription" in the comments field of your add-in list.

Manage an add-in's access to your devices

Note:  The information in this section only applies to Excel on the web, Outlook on the web, PowerPoint on the web, and Word on the web running in Chromium-based browsers, such as Microsoft Edge and Google Chrome.

When an installed add-in requires access to your devices, such as your camera or microphone, you will be shown a dialog with the option to allow, allow once, or deny permission.

If you select  Allow , the add-in will have access to the requested devices. The permission you grant persists until you uninstall the add-in or until you clear the cache of the browser where the add-in is running.

If you select  Allow Once , the add-in will have access to the requested devices until it's relaunched in the browser.

If you select  Deny , the add-in won't be able to access the requested devices. This persists until you uninstall the add-in or until you clear the cache of the browser where the add-in is running.

If you want to change an add-in's access to your devices after selecting  Allow  or  Deny , you must first uninstall the add-in or clear your browser cache.

Add or load a PowerPoint add-in

Add or remove add-ins in Excel

Get a Microsoft 365 Add-in for Excel

Get a Microsoft 365 Add-in for Outlook

Help for Excel for Windows add-ins

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