cover letter for german visa

German Cover Letter Guide [With English Sample]

Researched & written

by Yvonne Koppen

April 8, 2024

A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.

A  survey  of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff. 

🖌️ Table of Contents

Simple German cover letter sample in English

A cover letter in Germany ( Anschreiben ) needs to complement  your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.

Read Our Related Guide

German CV Template in English

Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.

To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.

How to write a cover letter in Germany?

We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey. 

German cover letter formal format

As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:

• Maximum one page and don’t fill it up completely. Leave enough white space when glancing over it.
• Put your full address, including email (ideally including your name) and phone number, in the top right corner.
• Put the company’s full address on the left with one paragraph below your address. Include the name of the contact person in the second line.
• Place the date of your application right-aligned underneath the addresses.

As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called  DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):

Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm

Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.

1. Subject Line

The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it. 

2. Salutation

The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.

When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.

Introduction (3 – 4 lines)

The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.

Second paragraph (5 – 6 lines)

Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.

Third paragraph (5 – 6 lines)

After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.

Closure (3 – 4 lines)

To close your cover letter:

• Reemphasize your eagerness to join the company in the relevant position.
• Describe your future goals and the value you can bring to the company.
• State when you will be available to start work.
• Emphasize that you’d be happy to answer any questions via phone or in a personal interview . 
• Only mention salary expectations if they are asked for in the job ad.
• Be sure to sign the cover letter with your name. 

4. Attachments

Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.

Further cover letter and job applications tips

Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.

If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.

Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments. 

Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.

Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:

• Can you do the job? (Skills)
• Will you do the job? (Motivation)
• Will you fit in with the company culture? (Personality)

Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .

Job Interview In Germany [How-To + Tips In English]

We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise. 

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About the Author

Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.

She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.

She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.

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• Study Abroad

Cover letter for German Student Visa–Tips and Tricks

• German Universities

Updated on 16 April, 2024

upGrad Abroad Team

Upgrad abroad editorial team.

For international students, who have already received a letter of admission from their preferred German university, the next big requirement is to obtain a student visa. To apply for a visa, an aspirant will need to complete all the relevant documentation, which also involves submitting a cover letter for a German student visa . Thus, to make a cover letter for visa application Germany, students need to know the best way. 

The cover letter is a very important document that every international student needs to attach with other certificates to meet the eligibility criteria. It is an important document for visa processing and students shouldn’t ignore it when applying for their visas. 

Through a cover letter for student visa applications in Germany, the officials handling their visa applications get to know them better. It is true that there are other documents that need to be submitted but a cover letter conveys all the information about the aspirant that is not communicated through the documents. Thus, it is a significant step in their study abroad dream but before they draft a German student visa cover letter, they should know everything about it for a visa in Germany.

Table of Contents

• What is a Cover Letter?

Cover Letter for German Visa Application:

Resources for german visa, what should a cover letter for a german student visa contain, formatting your cover letter, some tips for a formally drafted cover letter:, some common cover letter mistakes to avoid:, cover letter, statement of purpose, motivation letter, frequently asked questions, what is a cover letter .

A cover letter is an important document that needs to be presented at the time of visa documentation. A cover letter sheds light on information like the purpose of visit, why an aspirant wants to study abroad in Germany, and describes the student’s choice of course. It is a formal document and has a particular format that needs to be followed. In the nutshell, a cover letter that encapsulates the purpose of the visit to Germany is described. Since the number of international students traveling abroad exceeds the number of officials for face-to-face interviews, the importance of a cover letter for student visa applications shouldn’t be undermined. 

Guaranteed Cover Letter Acceptance. Get free Counselling

Visas applications and cover letters are not just limited to Germany. These are applicable for every foreign visit because the officials of a foreign country would be interested in knowing a few details about an individual traveling and the purpose of their journey. The main purpose of such verification is to reduce the possibility of any kind of threat from a foreign visitor. Apart from stating the purpose of their trip, they must also disclose details regarding the funding of their course in Germany. Moreover, students applying for studying at the university should state whether they have transferred € 10,356 to their German blocked account. 

Why is a cover letter important?

Germany is a popular study abroad destination for international students. Every year, the German embassies receive millions of cover letters for German student visas. It is, in fact, a daunting task to conduct one-on-one interviews with such a large number of candidates. Therefore, a cover letter plays an important role in helping officials make a final decision on a student’s visa application.

Important Visa Resources 

• Why Do Student Visas Get Rejected
• How to Check Visa Status

The main purpose of a German student visa cover letter is to convince the German officials of a student’s candidature. There are some very common guidelines for drafting a cover letter for a student visa application. Have a look at everything that you must include in your cover letter for a student visa in Germany:

• Introduction
• Previous academic and professional background
• The reason for visiting Germany for higher studies
• Present financial condition
• A list of documents that a student has attached with their cover letter

While drafting a cover letter for a German national visa be very formal and precise. To begin with, writing the introduction can be challenging. It can be intimidating to put the first few words on a blank paper. But keep the introduction short and interesting. This is not a part of your thesis or project, so the applicant should not elaborate much. Be concise and write simple sentences that do justice to their profile. Draft the introduction in a few lines and it should give a decent outline of their profile. In a nutshell, it is a synopsis of their intent to pursue a particular course at the German University and how equipped they are financially and academically to pursue the course.

Moreover, a cover letter for a student visa application Germany should state in a detailed manner alongside their academic achievements. Students should come across as ambitious in those few lines where they express their purpose of visit. Next comes the mention of the university and the course they are opting for. This part needs to be dealt with utmost clarity and precision. They also need to talk about their career plans in the cover letter. Be absolutely practical while discussing their career goals.

Sample Cover Letter for a Student Visa Application

Students would be in a position to draft a better cover letter for a student visa application Germany with the help of the following samples.

Date: – XX/XX/XXXX

To, The Visa Officer [Name of German Embassy/Consulate] [Address of German Embassy/Consulate]

Subject: Application for a Student Visa to pursue (course) at (the desirable university)

Respected Ma’am/Sir, I, XXX, holding an Indian passport, number XXX, would like to submit my application for a German National Student Visa as I intend to pursue my (course). Upon completing (last acquired degree) (mention the percentage). I stepped into the corporate world as a Manager which helped me to enhance my managerial and critical thinking skills by working at Accenture. After successfully collaborating with other stakeholders, I received the opportunity to work with KPMG as a Senior Manager. Furthermore, after handling various verticals and receiving a plethora of accolades for achieving my targets, I am looking forward to expanding my knowledge of the subject. To realize my dream of studying (program name) at the (university), I have planned my finances. My father is a successful businessman with an income of ₹50,000 per month. I have worked meticulously for the last year to increase my savings. Furthermore, I have decided to fund my education via an education loan. To take care of my living expenses, I have a German blocked account of € 10,356.

Being a commerce student, understanding the dynamics of finance is the right career decision for me. A (course) would offer me an edge. Moreover, the course would equip me with the best know-how and hands-on experience. Choosing (university name) is a prudent choice for me as it offers a dual degree for (course). I firmly believe that the course taught by professors will provide me with an unparalleled learning experience that will help me gain cognizance of the fundamentals emphasized in the course offered by (university name).

Germany is recognized for providing foreign students with practical learning opportunities from wealthy business leaders. I will gain a chance to explore international markets while studying in Germany as I would receive hands-on experience. In addition, I would have the opportunity to converse and learn from students of an array of ethnicities.

A German degree can fulfill my goal of contributing to a part of the premium workforce. I hope the visa officer considers my candidature positively to pursue my desired program.

Sincerely, (Name)

My name is XYZ, and I would like to submit my application with all the necessary documents for obtaining a student visa for two years. I plan to move to Germany to enhance my career prospects by pursuing higher education. I have been granted admission at ABC University for the Bachelor/Master program for the Fall/Winter/Summer/Spring intake in the year.

I am attaching the required documents to support my visa application-

• Application form
• Copy of passport
• Acceptance letter from a German university
• Academic transcript
• Bank account statement proof for sufficient funds 
• Health insurance proof
• Document authenticity declaration 
• IELTS score
• German language proficiency document (if required)

Kindly consider my student visa application and grant me permission to study in Germany.

Yours sincerely, XYZ  

A cover letter for a German student visa is an official document and must follow a specific format. There is a format that the officials in embassies follow for quick scanning of the documents, and it is advised that the aspirants follow the same. If students do not format their cover letter well, it might end up looking unprofessional. So, here’s how they should format their cover letter: 

• The date should always be at the very top left corner.
• Mention the German embassy’s name 
• Mention all the personal details, like name, address and passport number.
• Address the official.
• Mention relevant educational and professional work experience.
• Write down the course name and university in Germany where they are seeking admission.
• Wrap it up in a respectful manner. 
• Lastly, pen down their email address and contact. 

Keep it short and to the point. The cover letter should have all the information in a few lines. Students should write down their purpose of visit and other required information on a single cover letter page. Choose a formal tone and the right order of words. 

• Pay attention to the format

A formal document has an order, sequence, and format. The format is followed by the officials while checking the applications. If a student does not follow the format, their cover letter might confuse the officials while scanning their visa application. 

• Seek advice

Try and get help from someone who is already studying in Germany. They will help students with the basics and offer ideas to make their cover letters more persuasive.  

Mistakes in a cover letter may result in straightaway rejection of a student’s visa application. Since there is a cut-throat competition among international students who want to study in Germany, you cannot afford to commit any mistakes. There are some very common mistakes that students end up committing, and since this is going to be your first time applying for a student visa, they need to be careful. 

• Too personal

A formal cover letter should not be very personal and must not include requests. It should talk about their ambition of studying in Germany. Students should keep their tone formal yet polite to make sure they get a chance. Do not use informal words or phrases. 

• Spelling and grammatical errors

Be careful and check thoroughly for language errors before submitting the cover letter. Use simple words, and do not go for difficult vocabulary that might increase the risk of spelling mistakes. Simple and precise sentences without any careless mistakes will work best for them.  

• Mistake in the format

Always follow the cover letter format properly. It should be in the right order. Do not get confused with the structure of the cover letter that the German embassy officials want to be follow.

Comparison between Cover letter, Statement of Purpose, and Motivation Letter

Every document have its purpose, and even though it may confuse students, all of them are equally important and serve a unique purpose. So, if a student is applying for a visa, they should know about all three. Here’s the difference between a cover letter, statement of purpose, and motivation letter. 

It is an important document that every international student must attach with other certificates to meet the eligibility criteria. It is an important requirement for visa processing, and students shouldn’t ignore it when applying for their visas, until the requirement is raised. A good cover letter is enough to spark the interest of a visa officer.

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It presents a student’s personality and ambitions to the admissions committee and the visa officer. There are two types of SOPs for admission purposes and the other for visa applications. An SOP is critical for a visa as it presents your intention to go to another country for studies.  

As the name suggests, it is a letter that a student will have to write to the visa officer mentioning all the factors that motivated you to apply for higher education in Germany. They will have to meticulously explain how studying in Germany (or any other country) will enable them to achieve your ambitions. In this document, they will have to explain their long-term goals. 

A cover letter is an important document that plays a significant role in visa application approval. With a sound understanding of what a cover letter is, its essentials, content and common mistakes, it will be easy for students to draft the right one. And once they have completed their education there, a personal covering letter for a German employment visa will make sure they explore coveted work opportunities in Germany. 

A cover letter is an important document that plays a significant role in visa application approval. Now that you know what a cover letter is, its essentials, content and common mistakes, it will be easy for you to draft the right one. And once you have completed your education there, a personal covering letter for a German employment visa will make sure you explore coveted work opportunities in Germany. You can also connect with the upGrad Abroad team for the best assistance regarding a cover letter for a German student visa.

Also Read 

https://www.upgradabroad.com/articles/how-to-write-a-motivation-letter/  

https://www.upgradabroad.com/articles/statement-of-purpose-for-undergraduates/

https://www.upgradabroad.com/articles/statement-of-purpose-format/  

How do I write a cover letter for a German visa?

A student will have to add several paragraphs in the body of the letter, and each paragraph will discuss different aspects of their aims and profile. Please keep in mind that their Cover Letter should not be the same as your SOP or essay detailing their future objectives. It should contain the following information:

• Educational Brief 
• Employment History Reason for Choosing a particular course and desired university 
• Why Germany
• Financial Standing and Brief 
• Concluding Paragraph

What are the chances of German student visa rejections?

Germany is well known for its tuition-free education system. Therefore, the fact that a poor financial situation is the most frequent cause of a student visa being denied may surprise many overseas students. The German government wants to make sure a student has enough financial assistance to cover other living expenditures like housing, food, transit, and other costs. The German government wants students to concentrate on achieving high academic standards rather than taking jobs to make ends meet or, worse still, engaging in criminal activity. Due to this, the primary ground for denying a student visa to Germany is a lack of sufficient financial means to support oneself there.

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