the default design template in a presentation program

How-To Geek

How to set a custom template as the default in powerpoint.

If you've created a nice custom PowerPoint template you frequently use, you can set it as the default template. Here's how.

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Create a custom template, set a custom template as the default.

Microsoft PowerPoint allows users to set a custom template as the default theme when creating a new presentation. This provides a way for users to immediately start building a slideshow using a template specially designed for them.

Creating a custom template in PowerPoint is quite easy. To get started, go ahead and open a blank PowerPoint presentation. You can do so by opening PowerPoint, selecting “New” in the left pane, and then selecting “Blank Presentation” from the template library.

Now, with your blank presentation ready, go ahead and select the slide orientation and size, which you can do by choosing the “Slide Size” option in the “Customize” group of the “Design” tab.

Once you’re finished with that, it’s time to open PowerPoint’s Slide Master, which is where the rest of the customization will take place. To access the slide master, click on the “View” tab and select “Slide Master” in the “Master Views” group.

The Slide Master will appear in the left pane. Here, you can customize the fonts, headings, colors, text and image box placement, and more.

Related: How to Create a Custom Template in PowerPoint

Once you’re happy with your setup, save your template and exit out of PowerPoint. After that, it’s time to set it as the default template that PowerPoint opens with.

To set your custom theme as the default, open PowerPoint, select “New” in the left pane, and then click the “Custom” tab.

Next, select the “Custom Office Templates” option.

Your custom templates will appear. Select the one you want to make the default template.

A new window will appear, giving you a preview of the template and some basic information (if you input any). Click the  “Create" button.

Next, head over to the “Design” tab and select the “More” arrow in the “Themes” group.

A list of themes will appear. Right-click your custom theme and then select “Set as Default Theme” from the drop-down menu.

Now, the next time you open PowerPoint, it will automatically begin with this theme.

6.2 Designing a Presentation in Microsoft PowerPoint

Learning objectives.

By the end of this section, you will be able to:

• Create a new slideshow from a blank presentation
• Create a presentation from a theme or template
• Understand the functions of the Home tab
• Understand the functions of the Design tab
• Understand the functions of the View tab

At WorldCorp, Microsoft PowerPoint presentations are used company-wide for a variety of purposes, such as presenting quarterly sales data or providing training for new sales personnel. As part of the Microsoft 365 suite, PowerPoint has characteristics similar to those of other programs such as Microsoft Word and Microsoft Excel . PowerPoint is divided into various tabs, which appear across a ribbon that helps you organize your actions.

In general, creating a storyboard or outline of a presentation , as outlined in the previous section, is a great starting point, and this is the approach we will use to build My Life in a Snapshot . To get started, this section provides an overview of the PowerPoint program, with a review of several tabs within the ribbon that you will use to develop your first slideshow from scratch. As we start using the primary elements of PowerPoint, you will begin to develop an understanding of how the program works with examples to provide context.

The vast capabilities of PowerPoint enable WorldCorp employees to present complex ideas, facts, and figures in the form of easily digestible visuals. Allowing users to create visual representations of information on the blank canvas slides can allow viewers to interpret, engage with, and expound on what they’re seeing.

Let’s begin by using the blank canvas approach to crafting a presentation.

Getting Started

Open PowerPoint and choose a blank presentation (the first option). You should see a screen that looks like Figure 6.5 , with an arrow highlighting the desired choice. If you want to open an existing presentation, select Open from the left sidebar and search for the file. Another option is to start with a PowerPoint template —a predesigned set of slides that you can use as a starting point for creating a new PowerPoint presentation. Templates include a defined layout and color scheme, and they often include sample text and images that you can replace with your own content. Using template s is a way to save time and ensure consistency in the design of your presentation. Like many organizations, WorldCorp has a preset template that is often used for external communications, such as presentations for clients. However, for the My Life in a Snapshot presentation, you are not restricted to using the template, as this is an internal presentation and is more informal.

In this example, you will start with a blank presentation. After opening this blank document (by double-clicking on Blank Presentation ), you should save it to your computer or to the cloud using a file name that is identifiable to the content of the presentation. As seen in Figure 6.5 , select the Blank Presentation option on the Home screen indicated by the arrow.

In a blank presentation, the initial slide PowerPoint provides is blank except for two placeholders: one for the title and one for the subtitle. When you choose a blank presentation, none of the design elements are defined in advance. The Title Slide layout that is provided by PowerPoint can quickly be altered. Most presentations should have a title. Additionally, the program opens to the Home tab found within the ribbon, as seen in Figure 6.6 . Now, the blank canvas is ready for you to craft My Life in a Snapshot for your team at WorldCorp.

Creating a Presentation with Themes and Templates

Many companies tend to already have a theme developed for use with company presentations. A presentation’s theme refers to the overall design and layout of the slides, including elements such as color scheme, font choices, and graphic elements. Themes are useful because they give you an easy way to create a consistent presentation by using preset fonts and color schemes. If you had chosen a theme instead of a blank presentation, the initial slide would show the same elements, but with the design features of the theme applied. A theme can also include predesigned slide layouts, which can be used to create a cohesive and consistent look throughout the presentation.

Within the New tab, as seen in Figure 6.7 , selecting a theme allows the designer to set the tone and style of the presentation, which can help to engage the audience and convey the message more effectively. Themes can be either built-in or custom-made, depending on the software you are using. PowerPoint offers numerous themes that you can apply and search for in the search window.

Another option that users have is to select a template instead of just a theme. Unlike a theme, a template is a blueprint of a group of slides that can help meet the topic of a presentation. Templates can contain layouts, fonts, colors, and background styles much like a theme. Much like a résumé template in Word, for instance, a template in PowerPoint prompts the user, suggesting sections and topics to include. As an example, a classic conference presentation might have a specific cadence and style. Slides will be arranged to meet the needs of a conference with suggested slides and topics to include. Theme and template options are worth considering and searching for, especially if a theme matches the overall type of presentation you plan to create.

There are benefits to creating a PowerPoint presentation from a theme. First, this approach provides consistency . The program will offer multiple slides with various concepts, all using the same color pattern, style, and texture. A theme allows users to focus on the presentation message without distraction from differing designs, although it does not necessarily guarantee that they will understand the message. Additionally, starting with a theme ensures that all the slides in the presentation will have a professional aesthetic design and layout, making it look polished. Aesthetics is the study of how things look and how we perceive and respond to them. It can also refer to the overall look and feel of something—for example, the aesthetics of a website or a building.

PowerPoint themes often include a multitude of predesigned slide layouts, which can save time and effort in creating your presentation. You can click into the various text boxes or image boxes to provide the required content, copying the desired layouts that work best for you and deleting those that don’t.

Real-World Application

Marketing toolkits.

Most companies now offer their internal stakeholders Marketing Toolkits to use. Marketing Toolkits provide users with the logos, color schemes, outlines, photo depositories, and ideas on what the company is looking for when designing marketing materials. Digital presentation information is almost always included in the toolkit.

With advances in cell phone technology and social media’s growing presence in our lives, companies can now maximize their marketing reach by enlisting their entire workforce into marketing. By providing accessible content for creators and guidelines, any employee can now be a part of promoting their employer.

Not all employees will embrace a Marketing Toolkit. It is only as effective as leadership and the culture of the company allow. See if any companies you know have a Marketing Toolkit online. Does the company toolkit offer guidelines for PowerPoint presentations? Presentations to external stakeholders can be a valuable marketing opportunity.

The themes that PowerPoint provides can be customized to reinforce your company’s image and message by matching the company’s branding and style. The visual design and layout of themes can be chosen to convey the message or tone of the presentation in a more effective way, which can make it more engaging for the audience. These themes can also be easily modified to include different colors, fonts, and graphics, allowing you to personalize the presentation while still maintaining a consistent design.

Themes are helpful, but to learn PowerPoint more deeply, you will also need to learn how to create a presentation from scratch. Start by getting to know the Home tab . The tools found on the Home tab are used to create the general structure of the slideshow, as seen in Figure 6.8 . As an introduction to this group of tools, we will review five key commands, which are circled in the figure: New Slide , Layout tab , the tools in the Font command group, the tools in the Paragraph command group, and Design Ideas .

Using the outline laid out in Figure 6.9 , you can create a slideshow from a blank document to present to the team. From here, you can see how a well-planned presentation of ideas can be created in the form of a PowerPoint slideshow.

Following the outline in Figure 6.9 , the presentation requires five distinct groups of information arranged in numerical order with subtopics. In PowerPoint, you will want to add five slides, each of which will represent one of these groups. To do this, go to the New Slide command group and, with your mouse, select the green button on New Slide four times. (Reminder: PowerPoint provides the first slide by default.) Note that you can change the layout at any time after creating a slide. For this exercise, any layout will do to get started. The default layout provided is fine.

Once complete, there should be five slides listed in the thumbnail pane on the left side of the screen. ( Figure 6.10 shows the first two of five.) You can then use the thumbnail feature to click in and out of individual slides as we develop and edit content that meets the storyboard criteria.

Now that you have created five new slides, you can edit and format them. It’s a good idea to use the same steps to edit and format each. For example, you might create a step called “adding text,” ensuring that every slide that needs text will receive text. The first slide, which is similar to a cover page for the presentation, requires a standard title and subtitle, and these are provided by default.

The next command in the Home tab (see Figure 6.8 ) is Layout tab . When you open the drop-down menu in Layout, you will see that PowerPoint offers nine basic layout options, which are designed to provide variety, balance, and consistency to each presentation design. (One of the options is “blank.” This layout gives you a blank, white canvas to build from, enabling you to design an infinite number of layouts.) For your WorldCorp presentation example, use the default layout Title Slide for the first slide. A title slide is a slide layout that provides space for a title and a subtitle. (Note that you are not using a template here.)

To add your content, click into each text box provided (it says “Click to add title” and “Click to add subtitle”). Start by typing “My Life in a Snapshot” in the first text box. In the second text box, type your name, followed by your title at WorldCorp and your geographic location, as seen in Figure 6.11 .

Next, in the thumbnail panel, select each slide and change the layout for the rest of the slides. Depending on the content of your presentation, it can be helpful to have different layouts on different slides. This presentation will use three different layouts to accommodate different types of information. Follow along by selecting each slide from the thumbnails, then selecting the Home tab, followed by selecting the layout option from the ribbon. You can choose to have information on the slide presented in a different way by changing the slide layout. For example, you could have two groupings of text side by side, as is shown in Figure 6.12 , or have the content on the slide grouped all in one area. Make sure to change the layout setting so it accurately reflects the recommendations found in Figure 6.12 .

Font choice plays a big role in PowerPoint presentations. Each letter, number, or symbol on a slide can be adjusted to a specific design. Using these options allows you to make your text more visually appealing. The process for selecting or changing a font is similar to the way you change a font’s details in Word. In PowerPoint, however, you will often have much less text to manipulate than in a Word file, and the text is usually much larger so an audience can easily view the information from a distance.

When you change font characteristics, be sure to choose what will best meet the audience’s needs. There are a few easy rules of thumb to follow when you create text for a presentation to a large audience. One of them is what’s known as the seven-seven rule —that each slide should have no more than seven lines of text and each line of text should have no more than seven words. This will help prevent you from relying on punctuation or sentence structure to convey your message. When it’s necessary to communicate via paragraphs of text, Word may be a better tool to distribute those types of communication either as handouts along with the presentation or in lieu of the presentation altogether. But, remember, this is only a rule of thumb. It is acceptable to deviate by a few words or lines based on the message and content of the presentation. The point is to keep the slides clear and simple and not to distract from the presenters themselves. Best practices can be a great help in keeping the audience front and center in your mind and staying focused on the purpose of your presentation.

Fill in the required text as displayed in Figure 6.13 . As with changing the layouts, click on each thumbnail, select the required text box, change the font to meet your needs (including the type and color of the font), and adjust the font size as needed. Type the required information (this will be your chance to start explaining who you are to your team), and then make sure to review your work for any errors. Take your time. Word choice can be a challenging task. Make sure that every slide is accounted for. Then, you’re ready to move on to the next step of designing My Life in a Snapshot .

A variety of presentation styles are available, so be sure to take note of the things you like and dislike in the presentations you attend as you develop your own style preferences. Consider the contrast between the text and the background. How easy is it to read the text while listening to a presenter? Does the text work both compressed on a laptop screen (as in a Zoom call) and displayed on a 176-inch projector screen designed for a room full of people? You will notice that the font size and choice are large and easy to read in this project. Later, as you explore the many available options, you are likely to find that the text font needs to match the theme of the presentation.

Next, consider the text. Is this the appropriate content to display? As an example, in Figure 6.14 , you can compare the options for our closing slide choice. Is the use of a graphic image of a question mark the best option, or would a written question, as in the center image, be more effective? In some cases, a combination of pictures and text may work best. There is no perfect answer—PowerPoint gives you many options. But at some point, you will need to make decisions. No matter how creative the formatting of the text, a combination of content may be a better option when deciding what layout and kinds of content to use.

Both the font and the paragraph options have functionality only when a text box has been selected. As with the paragraph options, Office offers a helpful array of choices for line spacing, adding bullets, numbering, aligning text, and adding or removing columns. If the default bullet points or line spacing options provided in the text box layouts are incorrect or missing, this can be a place to add or change the required element. You can make changes within a text box either by selecting the entire text box or by selecting only the location you want to change.

Design Ideas/Designer

The latest option group Microsoft has built into the newest PowerPoint versions is the Design Ideas tab (also called the Designer tab in different versions of PowerPoint). (Refer again to Figure 6.8 .) This is an on/off button that provides advanced slide layouts and “smart” options when turned on. The Design Ideas feature increases the options available to you as the content creator of My Life in a Snapshot —or any presentation you may be called on to create.

Select the first slide in your presentation, which is typically the title slide , and type in the title of the presentation. As the title is added, you can see how quickly a few words can shape an entire slide. Turn on the Design Ideas option in the Home tab . You will notice several options to the right of the screen. These options are often unique to the words and layout you provide. In this step, select an option that fits your personality, and the transformation will occur. An example is provided in the comparison Figure 6.15 from an employee who started not too long ago in WorldCorp’s South Asian Marketing division. The image on the left was the general text the WorldCorp team member typed into the default Title Slide layout. The image on the right is the option they chose that best matched their personality, which was created and offered by the designer in PowerPoint. Keep in mind that the Design Ideas option is available for only one slide at a time.

Because the Design Ideas option was turned on, it reviewed the text within the text boxes and considered several complete design options that could apply. Starting with a very limited bit of information, the Design Ideas option could add multimedia content (3D models, pictures, background themes); alter the text alignment, color, size, and formatting; change the layout; and create an entire theme representing the keywords on the page. It could even add simple animations, such as a snowflake background with snowflakes gently falling. Having these action components is like having an entire production team on call to quickly merge your ideas with existing collaborative content to make exquisite slides.

Instead of using the Design Ideas feature, you may want to design your PowerPoint yourself. The wide range of design options in PowerPoint allows you to change the overall look and feel of your presentation, quickly and easily. By using the built-in template s, color schemes, and slide layouts, you can transform the roughed-out text that you added earlier to polished, professional-looking presentation slides without spending much time and effort on design. (You will learn more about this process in the chapter on Giving Presentations ). Rather than using the Design Ideas feature, which only formats a single slide at a time, the Design tab provides a collection of tools for altering color schemes and layout designs for all of the slides at once. For example, you could change your entire color palette with just a few clicks of the mouse, applying the design to all the slides according to their predefined layout. Additionally, the option to change the slide layout makes it easy to organize the information in a way that is easy for the audience to follow and understand.

In summary, the Design tab in PowerPoint will help to make the process of creating a presentation faster, easier, and more professional-looking, by allowing you to communicate your message in the best possible way for your audience. Building new content for presentations is like building anything else: To do a professional job, you need professional tools, and you need to know how to use them.

Now it’s time to select the design and variation recommended in Figure 6.16 . The first command group on the Design tab focuses on themes. Each theme is unique and modifiable. We have a particular theme we want you to use for the remainder of your slides. Hold down the Control key on your keyboard (Ctrl). With your mouse, select slides 2, 3, 4, and 5 from the thumbnails. Go to the top of the screen and choose the theme circled in Figure 6.16 . The theme will be applied to only the slides you selected. Your uniquely designed title slide will remain. Remember to save your work. You will quickly notice how themes and variations can elevate your design.

For more ideas, you can turn to the Design Ideas pane at the right of the slide area, as shown in Figure 6.16 . (Note that in this figure, the Design Ideas option is called Designer.) For even more ideas, click on See More Design Ideas at the bottom of the pane. This can be accomplished by selecting a particular slide. On the ribbon on the Design tab, the Designer/Design Ideas option will illuminate on the far-right side. Click on the icon and then scroll down, and you can click again on See More Design Ideas. If you have Microsoft 365, your app will be updated as designers add new themes.

The next command group on the Design tab is titled Variants. Variants are essentially modifications you can make within a single theme. These provide a way to add a different overall look. This group initially displays four different color schemes to use with your theme. It lets you change the color combinations, font, or background, or add special effects. For every theme you choose, you can alter the color scheme and font combination (title and regular text). Make sure in your slideshow for My Life in a Snapshot that you have selected both the theme and the corresponding variation of the theme.

Figure 6.17 displays other variant settings that you can customize, including fonts, effects, and background styles. These options can be accessed in the Design tab, within the Variants ribbon, using the down arrow option. Colors, Fonts, Effects, and Background Styles all become options with a multitude of choices.

Selecting the arrow to the right for Colors extends a drop-down list that displays many preset color scheme possibilities, plus a Customize Colors option that allows you to change all of the colors in a scheme. The Font variant lets you pick different fonts for title text and body text. The Effects variant, or Artistic Effects, applies a graphic effect or filter to your slides, such as making them look like a sketch or a painting. Effects can be applied to a single slide or to all slides within the presentation.

The last command group on the Design tab is Customize , which gives options to change the slide size and format the background appearance. You won’t need to use this option for your first presentation, but it is a helpful tool to learn for your future presentations. The slide size command offers two principal choices of aspect ratio , which is the relationship of the slide’s width to its height: standard (compatible with older screen sizes), with an aspect ratio of 4:3, and widescreen (for today’s HD environment), with an aspect ratio of 16:9 ( Figure 6.18 ).

Also found in the Customize group of commands is the Format Background command. Click on it and you will see the menu as shown in Figure 6.19 . This command lets you change the background of a slide by changing the fill to a solid color, gradient fill, pattern fill, and so on. Select fill and then hover over each of the circles to see the available color and background options.

Format Background contains all the options for changing the background: Solid fill, Gradient fill, Picture or texture fill, and Pattern fill. Each option has its own set of elements to adjust. Solid fill is just that—choose a solid color for your background. Gradient fill lets you choose the way the color is spread across the slide, the intensity or transparency of the color, and the shape the background effect follows as it moves across the slide. Finally, you can fill the background with a pattern or a photo.

There are many ways to customize a theme to meet your specific needs. Different color combinations, fonts, effects, and background styles are all elements you can use to customize your presentation. Even small changes may be transformative.

The next tab to review is the View tab. To have a basic understanding of PowerPoint , you will need to know the general purpose of several view options. Within the View ribbon, there are seven command groups. The first three are circled in Figure 6.20 , starting with Presentation Views .

When creating slides, you will typically work with the Normal View , the default view that PowerPoint opens within a new presentation ( Figure 6.21 ). The large window shows the current slide, and the other slides are shown as thumbnails down the left side of the window. The large window gives you plenty of room to focus on developing content and layout for each slide while you can also jump in and out of each slide through the thumbnails.

Outline View shows a list of the slides on the left, highlighting the text rather than the actual slides as pictures. In Outline View, you can scroll through the text of each slide rather than having to jump in and out of individual slides. This can be a great aid when reviewing or organizing text, as seen in Figure 6.22 . (You may have noticed that we changed our title slide to match the theme of the rest of the slides. Now the presentation has a more consistent design.)

Slide Sorter is an option that lays out slides in order, allowing you to move them around with a drag-and-drop of the mouse. This view is useful when you want to add or delete a slide or change their order.

For example, suppose a team member creates a photo album to introduce themselves, with each slide consisting of a single photo. If they select thirty photos, creating an album with thirty slides, Slide Sorter View can help them edit the album by adding or deleting a photo and by arranging the photos in the desired order. In My Life in a Snapshot, with only five slides to edit, this view would be overkill. But with a larger presentation with many more slides, a Slide Sorter View can be a helpful option.

Notes view (or Notes Page ) displays a single slide with the notes below the text or image. These notes are typically designed for the speaker. They may be reminders, citations, or any various notes that the presenter wants to have at their fingertips. This can be handy when a user wants to add or edit a large amount of text. If, for example, they have a lot of text on a slide but are not sure yet which words might be best to highlight for the audience, this area of notes can provide a collection place for content.

The Reading View displays slides one at a time, as they would appear in a slideshow. Utilizing the View option allows you to take any one of the five slides and adjust the size of text boxes and change alignments—all while seeing most of the screen.

The Master Views option group may be a bit advanced for this introductory review, but we will provide a brief example. Within this group, the Slide Master is simply a template of the slide, breaking apart the individual components of the slide layout. This is a time-saving method for creating professional and consistent presentations. You can start with one of the PowerPoint themes or a blank slide, add or change the colors, add borders, change the font, and change or create a layout of your own. You can insert text boxes and object placeholders. When you do this on a master slide, you create a template that unifies the slides in a slideshow. When you have completed a slide that you want to keep as a master slide, select File, Save As, choose a location, and, in file type, choose PowerPoint Template. This is now a Master Slide template that you can use repeatedly.

Handouts Master and Notes Master are specialized viewing modes for specific tasks. The Handouts Master options allow developers to create a template for the PowerPoint printed handout for audience members. Slides can be arranged; titles, dates, and notes can be laid out. Within the Notes Master option group, the view of the slides and printable notes can be arranged as you desire.

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Create A Default PowerPoint Presentation Template

Published: August 7, 2023

Modified: October 11, 2023

• Graphic Design

What is a PowerPoint presentation template?

A PowerPoint presentation template is a pre-designed framework that serves as a starting point for creating professional and visually appealing slideshows. It provides a consistent layout, design elements, and formatting options, making it easier for users to create cohesive and visually engaging presentations.

Templates typically include placeholders for text, images, graphs, and multimedia elements, allowing presenters to focus on content rather than spending time on design. Whether you are a student, business professional, or public speaker, using a default template can save you time and effort in creating a visually appealing presentation.

Templates come in various styles and themes, catering to different purposes and audiences. From corporate presentations to educational lectures, there are templates available for every occasion. These templates often have pre-set slide layouts, color schemes, font choices, and even predefined animations and transitions.

PowerPoint templates provide a consistent look and feel throughout your presentation, ensuring that all slides follow the same design guidelines. This consistency not only enhances the visual appeal but also helps the audience focus on the content and message being delivered.

Additionally, templates offer flexibility and customization options. You can modify and personalize the default template to reflect your branding, style, and preferences. Customizing the template allows you to add your logo, adjust colors, choose specific fonts, and incorporate your own graphics, making your presentation unique and aligned with your brand identity.

PowerPoint presentation templates can be created from scratch or downloaded from various online sources. Many websites and software applications offer a wide range of templates to choose from, catering to different industries, purposes, and design preferences.

Overall, using a PowerPoint presentation template is an effective way to streamline the design process, maintain visual consistency, and create professional-looking presentations with ease. By leveraging the predefined design elements of a default template, you can focus on crafting compelling content and delivering a powerful message to your audience.

Why use a default template?

When creating a PowerPoint presentation, using a default template offers several advantages that can greatly enhance the effectiveness and efficiency of your presentation. Here are some compelling reasons to consider using a default template:

1. Time-saving: A default template provides a ready-made structure and design elements, eliminating the need to start from scratch. This saves you valuable time and allows you to focus more on creating engaging content and refining your delivery.

2. Professional appearance: Default templates are designed by professionals, ensuring that your presentation has a polished and cohesive look. The consistent style and layout of a template give your slides a professional appearance, making a positive impression on your audience.

3. Visual consistency: Using a default template ensures that all the slides in your presentation have a consistent design, fonts, and color scheme. This visual consistency helps your audience stay focused on your message and avoids distractions caused by inconsistent slide layouts and styles.

4. Brand alignment: If you are presenting on behalf of a company or organization, using a default template offers an opportunity to incorporate brand elements. You can customize the template by adding your company logo, using brand colors, and aligning the overall design with your brand guidelines.

5. User-friendly: Default templates are designed to be user-friendly, with clearly labeled placeholders for text, images, and multimedia content. This makes it easier for you to insert your own content without worrying about resizing or formatting issues.

6. Design guidance: Templates often come with pre-set slide layouts and design elements, offering guidance on how to structure your presentation. This can be especially helpful for novice presenters who may need assistance in organizing their content and creating visually appealing slides.

7. Customization options: While default templates provide a consistent starting point, they can still be customized to suit your specific needs. You can adjust the color scheme, font choices, and even rearrange the layout to better align with your content and desired visual aesthetic.

8. Increased productivity: By using a default template, you can streamline the presentation creation process, allowing you to focus on crafting compelling content and rehearsing your delivery. This increased productivity can lead to a more polished and impactful presentation.

Overall, using a default template in PowerPoint offers numerous benefits, from saving time to enhancing the visual appeal and professionalism of your presentation. Whether you are a seasoned presenter or a beginner, leveraging the features and design elements of a default template can help you create engaging, well-structured, and visually cohesive presentations that effectively convey your message to your audience.

Design elements of a default PowerPoint template

A default PowerPoint template encompasses various design elements that contribute to the overall visual presentation. These elements are carefully chosen to create an appealing and cohesive design while providing flexibility for customization. Here are some key design elements typically found in a default PowerPoint template:

1. Slide layouts: A default template offers multiple pre-designed slide layouts that determine the arrangement of content on each slide. These layouts may include title slides, content slides, media-focused slides, and more. The variety of slide layouts allows you to choose the most suitable layout for different types of content.

2. Color scheme: The color scheme of a default template consists of a set of colors that form the basis for the entire presentation. It includes primary colors for text and background, as well as accent colors for headings, graphs, and other visual elements. The color scheme provides consistency and enhances the overall aesthetic appeal of the presentation.

3. Fonts: Default templates come with predefined font choices for titles, headings, and body text. These fonts are carefully selected to ensure readability and visual harmony. Fonts may differ for different sections of the presentation, with larger, bolder fonts used for titles and headings to make them stand out.

4. Graphics and icons: Default templates often incorporate a library of graphics and icons that can be used to enhance the visual impact of your slides. These graphics and icons can be added to express concepts, illustrate data, or convey specific messages. They are usually designed to match the overall aesthetic of the template.

5. Background styles: Default templates provide different background styles that can be applied to individual slides or the entire presentation. Background styles can range from solid colors to gradients, patterns, or even images. These styles add depth and visual interest to the slides, complementing the content and enhancing the overall design.

6. Transitions and animations: Default templates often include predefined transitions and animations that can be applied to slide elements. These transitions and animations add movement and visual effects to the presentation, making it more dynamic and engaging. They can be customized to match the tone and style of your presentation.

7. Placeholder elements: Default templates typically include placeholders for text, images, charts, and other media. These placeholders provide a visual guide for where to insert your content while maintaining the overall design and layout. They ensure consistency across slides and make it easier to replace placeholder content with your own.

8. Footer and branding: Default templates often include a footer section where you can add information such as your name, date, and additional branding elements like a company logo or website address. The footer helps maintain consistency and reinforces your branding throughout the presentation.

Incorporating these design elements into your presentation using a default template can significantly enhance the visual appeal, readability, and professionalism of your slides. Remember, while default templates provide a solid foundation, you can always customize and adjust these elements to align with your specific needs and presentation style.

Choosing the right color scheme

When creating a PowerPoint presentation, one crucial aspect of design is choosing the right color scheme. The color scheme not only affects the visual appeal of your slides but also influences the audience’s perception of your content. Selecting the appropriate color scheme can enhance readability, evoke specific emotions, and convey your message effectively. Here are some considerations for choosing the right color scheme:

1. Understanding color psychology: Colors have the power to evoke emotions and create certain associations. It is essential to understand the psychology behind colors and select hues that align with the mood and message of your presentation. For example, warm colors like red and orange can evoke energy and passion, while cool colors like blue and green can create a sense of calm or trust.

2. Reflecting your brand or topic: If you are presenting on behalf of a company, it is important to use colors that reflect your brand identity. Incorporating brand colors into your slides can reinforce brand recognition and create a consistent visual experience. Alternatively, if your presentation is topic-specific, consider using colors that are commonly associated with that subject matter to create visual coherence.

3. Considering readability: While it’s essential to choose colors that are visually appealing, it is equally important to ensure that the text on your slides is readable. Dark text on a light background or light text on a dark background generally provides good contrast and legibility. Avoid using color combinations that result in low contrast and make it difficult for the audience to read your content.

4. Maintaining consistency: Consistency in color usage throughout the presentation enhances visual harmony and aids in audience comprehension. Select a limited palette of two to four colors that work well together and use them consistently across your slides. Consistency ensures a cohesive and professional look, creating a visually appealing experience for your audience.

5. Using color as a visual hierarchy tool: Color can also be utilized to establish a visual hierarchy in your slides. By assigning different colors to headings, subheadings, and body text, you can guide the audience’s attention and emphasize important information. This visual hierarchy helps in organizing the content and highlighting key points effectively.

6. Considering culture and context: It is crucial to be mindful of cultural interpretations of color when creating presentations intended for a global audience. Different cultures may have unique associations and meanings associated with colors. Research and ensure that the color scheme you choose resonates positively across different cultural backgrounds, ensuring inclusivity and avoiding unintended negative connotations.

7. Getting inspiration: If you need inspiration or assistance with color selection, there are various online resources and tools available. Websites like Adobe Color or Color Hunt offer pre-designed color palettes that you can use as a starting point. You can also explore design websites, branding materials, or even nature for inspiration on color combinations that evoke the emotions and aesthetics you intend to convey.

By carefully selecting a color scheme that aligns with your message, audience, and content, you can create a visually engaging and impactful PowerPoint presentation. Remember to balance aesthetics with readability and maintain consistency throughout your slides to create a cohesive and professional look.

Selecting appropriate fonts

Choosing the right fonts for your PowerPoint presentation is crucial as it significantly impacts readability, visual appeal, and overall communication. The fonts you select should complement your content, reflect the tone of your message, and ensure legibility. Here are some guidelines to help you in selecting appropriate fonts:

1. Prioritize readability: The primary consideration when choosing fonts is readability. Opt for fonts that are clear, legible, and easy on the eyes. Avoid overly ornate, decorative, or script fonts that may be difficult to read, especially in smaller font sizes or on projector screens. Sans-serif fonts, such as Arial or Calibri, are often preferred for on-screen presentations due to their clean and straightforward design.

2. Consider font hierarchy: Establishing a clear hierarchy in your text is essential to guide the audience’s attention and emphasize key points. Select fonts that offer different weights or styles, such as bold, italic, or semi-bold, to differentiate headings, subheadings, and body text. This hierarchy helps convey the structure and importance of information in your presentation.

3. Match the tone and message: Fonts convey a certain tone and personality, making it important to choose fonts that align with the overall message you want to convey. For formal and professional presentations, opt for conservative and classic fonts. For creative or informal presentations, you may be more adventurous with your font choices, incorporating unique or playful fonts to reflect the theme or topic.

4. Consider brand guidelines: If you are presenting on behalf of a company or organization, it is important to adhere to brand guidelines. Use fonts that are specified in the brand guidelines to maintain consistency and reinforce the organization’s visual identity. This consistency helps build brand recognition and professionalism in your presentation.

5. Limit font choices: To maintain a clean and cohesive look, limit the number of fonts used in your presentation. Using too many different fonts can create visual clutter and confusion. Stick to a maximum of two to three fonts, one for headings and another for body text. Consistency in font usage throughout the presentation creates a harmonious and visually appealing experience.

6. Test legibility on different screens: Ensure that the fonts you choose remain clear and legible on different screens and projectors. What looks good on your computer screen may not be as easily readable on a larger display. Test your presentation on different devices and projectors to ensure that the fonts maintain their readability and visual impact.

7. Don’t be afraid to experiment: While it’s important to follow best practices for font selection, don’t be afraid to experiment and find a font combination that suits your presentation. You can explore different font pairing options to create visual interest and enhance the overall design. Online resources and typography tools can provide inspiration and suggestions for font pairings.

Remember, selecting appropriate fonts is crucial for effective communication in your PowerPoint presentation. Prioritize readability, consider the tone and message, maintain consistency, and test legibility on different screens. By carefully choosing fonts that align with your content and presentation goals, you can enhance visual appeal and ensure that your message is effectively conveyed to your audience.

Creating a title slide

The title slide of your PowerPoint presentation plays a crucial role in capturing the attention of your audience and setting the tone for the rest of the presentation. It serves as the introduction to your topic and should be visually appealing and informative. Here are some key elements to consider when creating a compelling title slide:

1. Concise and impactful title: The title of your presentation should be concise and clearly convey the main message or topic. Use a succinct headline that grabs the audience’s attention and piques their interest. Avoid using long, complex sentences or technical jargon that may confuse or overwhelm the audience.

2. Strong visual element: Incorporate a visually striking element that complements your topic and engages the audience. This can be an eye-catching image, a relevant graphic, or an impactful background that creates visual interest. Ensure that the visual element aligns with the overall aesthetic and theme of your presentation.

3. Balanced layout: Arrange the elements on your title slide in a balanced and visually pleasing way. Consider the placement and size of your title, subtitle (if applicable), and any additional information or branding elements. A well-structured and organized layout creates a professional and polished look.

4. Consistent design: Maintain consistency with the design elements used in your title slide. Use the same color scheme, font styles, and graphics that will be used throughout your presentation. Consistency creates a cohesive visual experience and reinforces your branding.

5. Clear and readable text: Ensure that the text on your title slide is clear, legible, and readable from a distance. Use a font size that is easily visible for your audience. Select fonts that are clean and easily recognizable, keeping in mind that decorative or script fonts may be more challenging to read on a title slide.

6. Optional subtitle: Including a subtitle below your main title can provide additional context or a summary of your presentation. It can help set expectations and give the audience a clear idea of what to expect in the upcoming content. The subtitle should be brief and complement the main title without overwhelming the slide.

7. Branding elements: If you are presenting on behalf of a company or organization, consider incorporating branding elements such as the company logo or colors on your title slide. This not only reinforces your brand identity but also adds a professional touch to your presentation.

8. Empty space: Don’t overcrowd your title slide with too many elements. Leave some empty space to create visual breathing room and avoid a cluttered look. Clean and well-organized slides help the audience focus on the main message and key information.

9. Engaging transitions: Use subtle and professional transitions to introduce your title slide. Avoid overly flashy or distracting transitions that may take away from the content. Smooth and seamless transitions can make your title slide visually appealing and set the stage for the rest of your presentation.

Remember, the title slide is the first impression your audience will have of your presentation. By incorporating these elements into your title slide and ensuring a visually appealing and balanced design, you can create a captivating introduction that grabs the attention of your audience and sets the tone for a compelling presentation.

Designing content slides

When creating content slides for your PowerPoint presentation, it’s important to ensure they are visually appealing and facilitate effective communication. Well-designed content slides enhance engagement, comprehension, and retention of information. Here are key considerations when designing content slides:

1. Clear and concise content: Content slides should deliver information in a clear and concise manner. Use bullet points, short sentences, or phrases to convey key points. Avoid cluttering the slide with excessive text, as it can overwhelm your audience and distract from your message.

2. Visual hierarchy: Establish a visual hierarchy to guide the audience’s attention. Use headings, subheadings, and bullet points in different font sizes or styles to differentiate levels of importance. This hierarchy aids comprehension and emphasizes key information.

3. Consistent design: Maintain a consistent design throughout your content slides. Use the same color scheme, fonts, and formatting as your title slide to maintain visual coherence. Consistency creates a professional and polished look, reinforcing your branding and aiding audience familiarity.

4. Appropriate use of visuals: Incorporate visuals such as icons, images, charts, or graphs to enhance understanding and engagement. Use visuals that are relevant, high-quality, and complement the content. Avoid using excessive or irrelevant visuals that can create confusion or visual clutter.

5. Legible fonts and font sizes: Ensure that your chosen fonts are legible, even from a distance. Use a font size that is easily readable by your audience. Sans-serif fonts, like Arial or Calibri, are generally preferred for on-screen presentations due to their readability.

6. Color coordination: Select colors that align with your color scheme and create harmony on the slide. Use color to highlight or emphasize important information. Ensure there is a sufficient contrast between text and background colors, maintaining readability for all audience members.

7. Effective use of white space: Utilize white space strategically to create balance and focus on the content. Provide enough empty space around text and visuals to prevent overcrowding. White space creates visual clarity and allows the audience to absorb information without feeling overwhelmed.

8. Consistent alignment and spacing: Maintain consistent alignment and spacing across your content slides. Use grids or guides to align elements properly. Consistent alignment and spacing give your slides a polished and organized appearance, enhancing readability and aesthetics.

9. Minimal use of animations and transitions: Be mindful of the use of animations and transitions. They can add visual interest but should not overshadow the content. Use subtle and relevant animations and transitions to reinforce key points or highlight important elements.

10. Proofread and edit: Before finalizing your content slides, proofread and edit for clarity, grammar, and spelling errors. Ensuring error-free slides enhances credibility and professionalism.

By incorporating these design strategies into your content slides, you can create visually appealing and effective presentations. Remember, the design should support and enhance your content, facilitating understanding and engagement for your audience.

Incorporating multimedia elements

Incorporating multimedia elements into your PowerPoint presentation can enhance engagement, clarity, and overall impact. Multimedia elements such as images, videos, audio clips, and animations help to create a dynamic and visually rich experience for your audience. Here are key considerations when incorporating multimedia elements:

1. Relevant and high-quality visuals: Choose visuals that are relevant to your topic and help illustrate or emphasize your points. High-quality images and graphics enhance the professionalism of your presentation. Use stock photos, illustrations, diagrams, or custom-made visuals to visually support your content.

2. Effective use of videos: Videos can be an excellent way to showcase demonstrations, interviews, testimonials, or complex concepts. Embed videos directly into your presentation to provide additional context or deliver information in a more engaging format. Ensure that the video quality is suitable for the presentation environment and consider compressing large video files to optimize performance.

3. Audio clips for emphasis: Audio clips can be useful to add emphasis or to present sound bites, music, or voiceovers. Use audio clips sparingly and ensure that they directly support your content. Consider the volume levels and timing of audio clips to ensure they are audible and synchronized appropriately with your slides.

4. Animations for visual interest: Animations can add visual interest and help illustrate processes or concepts. Use animations sparingly and purposefully to avoid distracting your audience. Select animations that are appropriate for your content and consider the timing and duration to ensure a smooth and seamless transition between slides.

5. Interactive elements: Incorporate interactive elements such as hyperlinks, buttons, or navigation menus to provide an interactive experience for your audience. Interactive elements can facilitate engagement and allow your audience to explore specific areas of interest within the presentation.

6. Slide transitions and effects: Utilize slide transitions and effects to add a professional touch and create smooth transitions between slides. However, keep in mind that these transitions should not overshadow or distract from your content. Use subtle and seamless transitions that enhance the flow of your presentation.

7. Testing and compatibility: Test your multimedia elements to ensure they work properly and are compatible with the presentation environment. Check the compatibility of videos or audio clips with the software or hardware you will be using for your presentation. Consider having backup options in case any multimedia element does not function as intended.

8. File size optimization: Be mindful of the file sizes of multimedia elements, especially when it comes to videos or audio clips. Compressing large files can help optimize performance and ensure smooth playback. Consider the available storage or memory capacity of the device you will be presenting on to avoid any technical issues.

9. Proper attribution and copyright: Ensure that you have the necessary permissions or licenses to use any multimedia elements that are not your original creations. Give proper attribution to the source of your multimedia elements when required.

Incorporating multimedia elements can add depth, engagement, and visual appeal to your PowerPoint presentation. When used appropriately and thoughtfully, multimedia elements help to reinforce your message, clarify complex concepts, and leave a lasting impression on your audience.

Adding consistent branding

Adding consistent branding to your PowerPoint presentation is essential to create a cohesive and professional visual identity. Incorporating your branding elements throughout the presentation not only reinforces your brand identity but also helps to establish credibility and brand recognition. Here are important considerations when adding consistent branding:

1. Company logo: Include your company or organization’s logo on each slide of the presentation. Place it in a consistent location, such as the top right or bottom corner, to create a visual anchor. Ensure that the logo is appropriately sized and does not overpower other content on the slide.

2. Brand colors and fonts: Use your brand’s color palette and fonts consistently throughout the presentation. Consistent use of colors and fonts aligns with your established brand guidelines and helps to reinforce your brand’s visual identity. Ensure that the colors and fonts you choose are readable and visually pleasing.

3. Design elements: Consistency in design elements, such as shapes, patterns, or graphic styles, further establishes a cohesive brand identity. If your brand has specific design elements or textures associated with it, incorporate them into your presentation design to maintain brand recognition and visual consistency.

4. Typography: If your brand has specific font choices or typographic styles, incorporate them into your presentation. Use the same fonts for headings, subheadings, and body text to maintain consistency. Consistent typography contributes to a polished and professional look and reinforces your brand’s personality.

5. Visual style: If your brand has a specific visual style, such as a minimalist or playful aesthetic, incorporate it into your presentation design. Consistency in visual style creates a sense of familiarity and reinforces your brand’s overall tone and message.

6. Brand imagery: Use imagery that aligns with your brand’s visuals and messaging. If your brand has specific image styles or photography guidelines, incorporate them into your presentation. This consistency in imagery helps to create a cohesive visual experience and reinforces brand recognition.

7. Templates and layouts: Create custom templates or layouts that align with your brand’s visual identity. Establish a consistent layout structure for your slides that incorporates your brand elements and guidelines. Having custom templates ensures that your branding is consistently applied across all presentations.

8. Consistent voice and messaging: In addition to visual branding, maintain a consistent tone of voice and messaging throughout your presentation. Use language that aligns with your brand’s personality and represents your company’s values and mission. Consistency in messaging helps to reinforce your brand identity and establish rapport with your audience.

By incorporating consistent branding elements, such as your logo, colors, fonts, design style, and messaging, you create a visually cohesive and professional PowerPoint presentation. Consistent branding reinforces your brand identity, builds credibility, and helps to establish a strong connection with your audience.

Arranging slide layouts

The arrangement of slide layouts in your PowerPoint presentation is crucial for organizing content effectively and ensuring a cohesive flow. By considering the purpose of each slide and strategically arranging the layouts, you can improve the overall presentation structure and enhance the audience’s understanding. Here are important considerations when arranging slide layouts:

1. Balance and hierarchy: Create a visual balance by arranging the different slide layouts in a way that provides a sense of symmetry and organization. Consider the hierarchy of information and use appropriate layouts to emphasize key points and guide the audience’s attention. Place the most important information or main ideas in prominent positions to ensure they stand out.

2. Content grouping: Group related content together using appropriate slide layouts. For example, use a content slide layout to display bulleted lists or paragraphs of text, a title and content layout for introducing new concepts, or a comparison layout to highlight similarities and differences. Grouping content ensures a logical flow and makes it easier for the audience to follow and understand the information.

3. Transition and storytelling: Arrange slide layouts to create a smooth transition between concepts or sections. Consider the logical progression of your presentation and arrange layouts to tell a cohesive story. Use transition layouts to bridge different topics or sections, guiding the audience from one idea to the next in a seamless manner.

4. Visual impact: Incorporate visually impactful slide layouts to engage and captivate your audience. Use layouts that include larger images, eye-catching graphics, or visually dynamic elements to create a memorable impression. However, ensure that the visual elements do not overshadow the content and serve a purpose in supporting your message.

5. Consistency: Maintain consistency in the arrangement of slide layouts throughout your presentation. Establish a consistent structure, such as having a title slide followed by content slides or using a specific layout for each section. Consistency helps the audience to navigate the presentation more easily and creates a sense of familiarity.

6. Flexibility and adaptability: Be flexible in arranging slide layouts based on the specific content and flow of your presentation. Adjust and customize layouts as needed to accommodate different types of information, such as text-heavy slides, visual-focused slides, or slides that require more white space. Adaptability ensures that each slide effectively communicates its purpose and supports the overall presentation goals.

7. Relevance to the audience: Consider the needs and preferences of your audience when arranging slide layouts. Tailor the layout choices to best match the expectations and comprehension level of your audience. For example, use simpler layouts for a general audience or more detailed layouts for an expert audience.

By thoughtfully arranging slide layouts, you can create a well-structured and visually appealing PowerPoint presentation. Consider the balance, hierarchy, content grouping, transition, visual impact, consistency, flexibility, and relevance to the audience when deciding on the arrangement of slide layouts. A well-arranged presentation enhances the audience’s understanding, engagement, and overall experience.

Creating a master slide

Creating a master slide in PowerPoint is a key step in maintaining consistency and efficiency throughout your presentation. A master slide serves as a template for all your slides, ensuring that design elements, formatting, and placeholders remain consistent across the entire presentation. Here are important considerations when creating a master slide:

1. Setting the layout: Choose a layout that best suits the overall design and content structure of your presentation. The layout will determine the placement and formatting of placeholders for titles, content, images, and other elements. Consider the hierarchy and importance of different elements when selecting a layout for your master slide.

2. Customizing placeholders: Determine the placement and formatting of placeholders on the master slide. Customize the placeholders for titles, subtitles, content, images, and any other elements you plan to include. Consistent placement and formatting make it easier to add content to individual slides while maintaining a cohesive design.

3. Applying design elements: Incorporate design elements from your chosen template or theme onto the master slide. This includes background colors or images, fonts, shapes, and graphic elements. Consistency in design elements throughout the presentation enhances the professional appearance and reinforces your branding.

4. Adding headers, footers, and logos: Include headers and footers on the master slide to display consistent information, such as slide numbers, presenter names, or presentation titles. If relevant, incorporate your company or organization’s logo into the master slide for branding continuity. These elements reinforce your identity and provide important context for your audience.

5. Setting font styles: Define font styles for different text elements on the master slide, such as titles, subtitles, and body text. Choose fonts that are easy to read and align with the overall design and theme of your presentation. Consistent font choices create a harmonious and professional look.

6. Selecting colors: Set the color scheme for your master slide, ensuring that it matches your branding or desired visual aesthetic. Choose colors that are visually pleasing and provide good contrast between background and text. Consistent use of colors throughout the presentation creates a cohesive and polished look.

7. Incorporating transitions: Set slide transitions and animations on the master slide, allowing for consistent visual effects across all slides. Use subtle and appropriate transitions that enhance the overall flow and engagement of your presentation. Consistent use of transitions maintains a seamless and professional experience for your audience.

8. Saving the master slide: Save your customized master slide as a template or theme to be applied to future presentations. This allows you to maintain consistency across multiple presentations and streamline the creation process. Saving the master slide template ensures the preservation of your design choices and avoids the need to recreate the same elements from scratch.

By creating a master slide in PowerPoint, you establish a consistent visual framework and expedite the creation of individual slides. The master slide provides a foundation for maintaining design elements, formatting, and placeholders across your entire presentation. Utilize the features and customization options available in PowerPoint to create a master slide that represents your desired design aesthetic and enhances the overall effectiveness of your presentation.

Customizing slide backgrounds

Customizing slide backgrounds in your PowerPoint presentation allows you to add visual interest, reinforce your message, and create a cohesive design. By customizing slide backgrounds, you can enhance the overall aesthetics and improve the impact of your content. Here are important considerations when customizing slide backgrounds:

1. Selecting background styles: PowerPoint provides various background styles and options to choose from. Explore solid colors, gradients, patterns, or even images as background options. Consider the mood, theme, and content of your presentation to select a background style that aligns with your message.

2. Aligning with branding: Incorporate your company or organization’s branding elements into the background design. Use colors, patterns, or images that reflect your brand’s visual identity. Consistent branding across slide backgrounds reinforces your brand recognition and creates a professional look.

3. Maintaining readability: Ensure that your background choice does not hinder the readability of your text or other elements on the slide. If your background is vibrant or has complex patterns, adjust the font color and size to create sufficient contrast. Prioritize clarity and legibility to effectively convey your message to the audience.

4. Using imagery: Incorporate images or visuals into the slide background to enhance visual impact and align with your content. Choose high-quality images that are relevant to your topic and reinforce your message. Adjust the transparency or brightness of the image to create a visually pleasing and balanced background.

5. Applying gradients: Gradients can be a visually appealing background choice that adds depth and dimension to your slides. Experiment with various color combinations and gradient directions to create the desired effect. Gradient backgrounds can be particularly effective for highlighting important content or creating a sense of progression.

6. Using slide master: Customize the slide master to apply consistent background styles across your entire presentation. Modifying the slide master allows you to save time by not having to change the background on each individual slide. It ensures a consistent design and simplifies the process of creating a visually cohesive presentation.

7. Incorporating textures or patterns: Use textures or patterns to add visual interest and uniqueness to your slide backgrounds. Choose textures or patterns that complement your content and align with the overall theme. Use subtle and understated textures or patterns to avoid overwhelming the slide design.

8. Incorporating animations: Consider adding animations to your slide backgrounds to create dynamic visual effects. Use animations sparingly and purposefully to avoid distracting the audience from the content. Subtle, seamless animations can enhance the overall engagement and captivate the attention of your audience.

When customizing slide backgrounds, strike a balance between visual aesthetics and readability. Keep your audience in mind and choose background styles, colors, and imagery that resonate with your content and effectively convey your message. Customized slide backgrounds enhance the visual appeal and overall impact of your PowerPoint presentation.

Applying transitions and animations

Applying transitions and animations to your PowerPoint presentation can breathe life into your slides and make your content more engaging and visually appealing. Transitions create a smooth flow between slides, while animations add movement and interactivity to individual slide elements. Here are important considerations when applying transitions and animations:

1. Enhancing visual continuity: Transitions help to create a seamless visual flow between slides. Select transitions that complement the overall design and content of your presentation. Use the same transition style or a limited set of transitions throughout the presentation to maintain visual continuity and avoid distracting transitions that detract from your message.

2. Supporting content organization: Transitions can aid in organizing content and guiding the audience’s attention. Use transitions strategically to draw focus to important information or to transition smoothly between different sections or ideas. Consider the logical progression of your presentation and select transitions that enhance the overall structure and organization of your content.

3. Balancing animations: Animations can add visual interest and create a dynamic experience for your audience. However, it’s important to use animations judiciously and purposefully. Avoid overusing or excessively flashy animations that can distract from your content. Select animations that enhance understanding, emphasize key points, or add visual appeal without overwhelming the audience.

4. Highlighting key elements: Utilize animations to draw attention to specific slide elements or to highlight important information or data points. For example, you can use entrance animations to gradually reveal bullet points, use emphasis animations to make certain text or graphics stand out, or use motion paths to guide the audience’s eye through complex diagrams or charts.

5. Timing and pacing: Pay attention to the timing and pacing of transitions and animations. Avoid long or overly quick transitions that may disrupt the flow or comprehension. Ensure that animations are coordinated with your presentation delivery, allowing for the proper timing of information and smooth transitions between elements.

6. Audience impact: Consider your audience’s preferences and the purpose of your presentation when applying transitions and animations. While animations can add interest and engagement, some audiences may prefer a more straightforward approach. Adapt the use of transitions and animations based on the context and the likely response of your audience.

7. Testing and rehearsing: To ensure a seamless and professional presentation, thoroughly test the transitions and animations before delivering your presentation. Make sure that they work as intended and appear as desired on the devices or projectors you will use. Rehearse your presentation with the animations to ensure proper timing and synchronization with your content delivery.

8. Moderation and simplicity: Exercise moderation and simplicity when applying transitions and animations. Avoid excessive or distracting effects that take away from the main focus of your presentation. Maintain a balance between visual appeal and keeping the focus on your content and message.

By applying transitions and animations thoughtfully, you can make your PowerPoint presentation more engaging, visually appealing, and memorable. Consider the purpose of transitions and animations, ensure their relevance to your content, and balance their usage to enhance the overall impact of your presentation.

Adding placeholders for text and media

When creating a PowerPoint presentation, incorporating placeholders for text and media is essential for organizing and formatting content effectively. Placeholders serve as predefined areas on a slide where you can easily insert and manipulate text or media elements. They help maintain consistency, streamline the content creation process, and ensure a cohesive design. Here are important considerations when adding placeholders:

1. Text placeholders: Include text placeholders to guide the placement and formatting of textual content on your slides. These placeholders can be used for titles, subtitles, bullet points, paragraphs, captions, or any other textual information. By utilizing text placeholders, you ensure a consistent visual hierarchy and spacing for your text.

2. Media placeholders: Incorporate media placeholders for images, videos, audio files, and other multimedia elements. These placeholders provide designated areas to insert and display the media within your slides. Using media placeholders ensures proper sizing, alignment, and positioning of media, enhancing the visual appeal and professionalism of your presentation.

3. Resizing and adjusting content: Placeholders allow you to easily resize and adjust content within designated areas. For text, you can change font styles, sizes, and alignments while preserving the overall layout. For media, placeholders allow you to adjust image sizing, crop visuals, and control the placement of videos or audio files.

4. Consistency and formatting: Placeholders maintain consistency in formatting and styling across slides. Apply consistent font styles, colors, and sizes to text placeholders to ensure a professional and cohesive look. Similarly, utilize uniform sizing, positioning, and formatting options for media placeholders for a visually coherent presentation.

5. Providing content guidance: Placeholders offer content guidance by providing clear sections for different types of information. They help structure your presentation by indicating where specific content should be placed, such as main points, supporting details, or visual illustrations. This guidance ensures that your content is logically organized and easy to understand for your audience.

6. Flexibility and customization: While placeholders provide structure, they also offer flexibility and customization options. You can modify the format, layout, and styling of placeholders to align with your presentation’s visual aesthetic or branding. Customize the placeholders to suit your specific content and design preferences while maintaining consistency throughout.

7. Content adaptability: Placeholders allow for easy content adaptability. As your presentation evolves, you can quickly update or replace the content within the placeholders without disrupting the overall design. This adaptability makes it efficient to make revisions or tailor your presentation to different audiences or contexts.

8. Simplicity and clarity: Placeholders contribute to the simplicity and clarity of your slides. By providing designated areas for text and media, they help avoid clutter and maintain a clean, organized look. The simplicity and clarity achieved through placeholders allow your content to stand out and resonate with your audience effectively.

By incorporating placeholders for text and media, you establish consistency, structure, and visual organization within your PowerPoint presentation. Utilize placeholders to guide content placement, ensure formatting consistency, and customize the design to align with your overall vision. By doing so, you create a visually appealing and well-structured presentation that effectively communicates your message to your audience.

Using slide layouts effectively

Slide layouts are a crucial component of a well-organized and visually appealing PowerPoint presentation. Using slide layouts effectively ensures clarity, consistency, and readability throughout your slides. Each slide layout serves a specific purpose, helping you structure your content in a way that enhances comprehension and engagement. Here are important considerations when using slide layouts effectively:

1. Choosing appropriate layouts: Select slide layouts that best suit the type of content you want to present. Consider the nature of the information, such as titles, bullet points, images, graphs, or multimedia elements. Match the content to the most suitable layout to convey your message effectively.

2. Title slide layout: Use the title slide layout as an attention-grabbing introduction to your presentation. It typically includes the presentation title, your name, and any other essential information. The title slide layout sets the tone for your presentation and engages your audience from the start.

3. Content slide layouts: Content slide layouts offer designated areas for text and visual elements. Utilize these layouts to present information in a well-structured and organized manner. Bullet point lists, paragraphs, and sections within content slides allow for clarity, helping your audience understand complex concepts or follow a logical flow of information.

4. Image-focused layouts: Image-focused layouts are ideal for showcasing visuals or photographs that convey your message effectively. Use these layouts when images are central to your content, such as in photo presentations, portfolios, or when highlighting products or services. Select image-focused layouts that provide adequate space and ensure the images are of high quality.

5. Graphs and chart layouts: If your presentation includes data or statistics, choose slide layouts specifically designed for graphs or charts. These layouts help you present numerical information in a visually appealing and easily understandable format. Utilize the various chart and graph options available to effectively visualize and communicate your data.

6. Multimedia layouts: Multimedia layouts are suitable for incorporating videos, audio clips, or other interactive elements into your presentation. These layouts provide designated areas to seamlessly integrate multimedia files, ensuring they are integrated harmoniously with the rest of your content. Make sure to optimize the visibility and quality of multimedia elements within their respective layouts.

7. Customizing layouts: Customize slide layouts to match your branding or specific design preferences. Adjust fonts, sizes, colors, and positioning to align with your presentation’s visual identity. Customization enables you to create a cohesive and visually unified experience for your audience, reinforcing your branding and delivering a polished look.

8. Consistency in layout usage: Maintain consistency by using the same or similar slide layouts throughout your presentation. Consistent use of layouts establishes a visual flow and familiarity for your audience, allowing them to follow along easily. It also helps reinforce the structure and organization of your content.

By using slide layouts effectively, you can maximize the impact of your PowerPoint presentation. Choose appropriate layouts, customize them as needed, and maintain consistency to ensure clarity, readability, and engagement. Utilize the various layout options available to structure your content effectively and deliver a visually cohesive and compelling presentation.

Saving and sharing your default template

After customizing your PowerPoint presentation to create a cohesive and personalized design, saving and sharing your default template allows you to easily reuse your customizations for future presentations or share them with colleagues. Saving a default template streamlines the creation process and ensures consistency in design and formatting. Here are important considerations when saving and sharing your default template:

1. Saving the template: To save your customized template, navigate to the “Save As” option in PowerPoint and select “PowerPoint Template” or “PowerPoint Theme” as the file type. Give the template a descriptive name to easily identify it in the future. Saving the template file ensures that all your customizations are preserved, including slide layouts, design elements, and placeholders.

2. Locating the template: Save the template file in a location that is easily accessible, such as a designated templates folder on your computer or a shared network drive. Storing the template in a central location makes it convenient to find and use for future presentations.

3. Sharing with colleagues: If you want to share your default template with colleagues or team members, consider creating a designated folder or shared drive where they can access the template file. This allows everyone to use the template, ensuring consistency in design and branding across presentations created by the team.

4. Communicating customization guidelines: When sharing your default template, provide clear guidelines and instructions on how to use it effectively. Communicate any specific design elements, preferred fonts, color schemes, or branding considerations that should be followed when creating presentations based on the template. This ensures that others can maintain the intended design and branding consistency.

5. Updating and version control: As you make improvements or updates to your default template, be mindful of version control. Clearly label updated versions and communicate the changes made to colleagues or team members using the template. Ensuring that everyone has access to the most recent version enhances consistency and eliminates confusion.

6. Customizing for different audiences: While your default template serves as a starting point, remember to customize it based on the specific needs and preferences of different audiences or presentation contexts. Adapt fonts, colors, and design elements as necessary to align with the content and desired impact for each presentation.

7. Maintaining backups: Regularly back up your default template to prevent loss of customizations in case of computer or file corruption. Make a copy of the template file and store it in a separate location or cloud storage to ensure you can easily recover it if needed.

8. Updating and refining the template: As you gain more experience and receive feedback on your presentations, periodically review and refine your default template. Evaluate its effectiveness, make adjustments as necessary, and incorporate new design trends or branding considerations to keep your presentations fresh and visually appealing.

Saving and sharing your default template allows you to leverage your customizations for future presentations, saving time and ensuring consistency. By following these considerations, you can establish a streamlined process for creating presentations and empower colleagues to create visually cohesive and professional slides. Regularly updating and refining your default template helps maintain an evolving and effective design foundation for your PowerPoint presentations.

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Set Default Template for right-click -> new-presentation

thanks for having a look at my question!

What I want to achieve: I have a Powerpoint template (.potx) that includes a specific theme and layout ("slide master"), that has my company's logo and branding, so I want to use it as a default for all the new presentation I make (even if I create them using the right-click menu in windows).

What I did:

In the windows file explorer, I added the .potx file it to my custom office templates in the path

C:\Users\...\Documents\Custom Office Templates

I set it as default theme in Powerpoint.

What happened: It works fine when I open a new file by going to File->New . Then, I can see the default template as the first option.

But still, in file-explorer, when I right-click -> new -> Powerpoint , the new presentation that's opened is just a regular "blank" template. I need to manually change the theme, and then the layout of the first slide that's automatically generated.

Problem: How can I set the default theme to to apply when I right-click -> new -> Powerpoint ?

I open almost all my new presentations with a right-click; I find it better for my style of work, because there's less confusion with save paths of multiple projects, and I have a prepared path for quick saving right from the first second of working on the presentation, so I'd really like to do that with the template if possible.

• microsoft-powerpoint

2 Answers 2

Here is a workaround to force new presenations via right-click -> new -> Presenation to use the theme you want and include your company's logo and branding.

Please go to Registry Editor > Computer\HKEY_CLASSES_ROOT\.pptx\PowerPoint.Show.12\ShellNew , then check the value of File Name.

On my computer with Microsoft 365 apps installed, the value is C:\Program Files\Microsoft Office\Root\VFS\Windows\ShellNew\powerpoint.pptx .

You may locate the ShellNew folder on your computer. Please note, this folder is ready-only. So you could create a .pptx file as your needs and drag it into ShellNew folder to replace the previous one.

(I also suggest you drag the previous "powerpoint.pptx" out first as a backup.)

• VERY useful answer. Thank you! –  Steve Rindsberg Jun 2, 2021 at 15:19
• Definitely solved. Works perfectly. Thank you so much! (I don't have enough reputation to vote yet) –  MK_11 Jun 20, 2021 at 12:06

This is a problem common to Office applications where a new file is created in the Windows right-click menu. It certainly happens with Word where a customized Normal template is ignored.

Try, after you do that, and have PowerPoint open using the keyboard shortcut Ctrl + N . That should give you your default theme.

What I do, instead, is pin PowerPoint to the TaskBar. Clicking on that gives me the Backstage New dialog. Right-clicking on it gives me a recent files list.

• Thanks. The ctrl + N file has no save path associated with it, like the first file I opened. So basically I have to choose whether I open a new file with the correct theme, and manually input the save path, or open a file with the correct save path, but manually have to input the theme? –  MK_11 Jun 1, 2021 at 11:11
• So your goal is both to use your default template and to save in a particular file? You could put a macro in your template to intercept the FileSave command and give you the save path to a standard location for that template. I do not know if that improves things. (I have done this with Word, but not with PP.) –  Charles Kenyon Jun 1, 2021 at 12:00
• nah, the saving location isn't standard, only the template. Thanks though. (BTW I don't have enough credits to cast votes, otherwise I would have upvoted your answer. At least it's the first time someone said that's is a recognized issue) –  MK_11 Jun 1, 2021 at 14:23
• 1 @CharlesKenyon Alas, the only way to trap events like File Save in PPT is to install the needed code in an add-in. It wouldn't work in a template. –  Steve Rindsberg Jun 1, 2021 at 14:48

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The 10 Most Common PowerPoint Terms

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In This Article

Jump to a Section

Slide and Slideshow

Bullet or bulleted list, design template, slide layouts and slide types, slide views.

• Animations and Schemes

PowerPoint Online

Slide master.

Whether you're new to PowerPoint or need a quick refresher, here's a list of the 10 most common PowerPoint terms. Knowing these can make using the program easier and help you create your very best presentations.

Information in this article applies to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, PowerPoint for Mac, and PowerPoint Online.

Think back to the days of the old-fashioned slideshow that used a slide projector. PowerPoint produces an updated version of sorts. Slideshows can comprise text and graphics or be completely covered by a single picture, as in a photo album.

Each page of a PowerPoint presentation is called a slide . The default orientation of the slide is landscape. You can change the slide orientation and the slide size. Add text, graphics, and pictures to the slide to enhance its appeal and illustrate your point.

Bullets are small dots, squares, dashes, or graphic objects that begin a short descriptive phrase. Almost every slide type in PowerPoint contains a placeholder text box for a bulleted list. You'll use these bulleted list text boxes to enter key points or statements about your topic. When creating the list, press Enter to add a new bullet for the next point you want to add.

Think of a design template as a coordinated package deal. When you decorate a room, you use colors and patterns that work together. A design template acts in much the same way. Even though different slide types can have different layouts and graphics, the design template ties the whole presentation together in an attractive package.

The terms slide type and slide layout are used interchangeably. PowerPoint has a few types of slide layouts. Depending on the type of presentation you are creating, you may use several different slide layouts or just keep repeating the same few.

Slide types/layouts include, for example:

• Title slides
• Section heading slides
• Picture with caption slides
• Content slides for adding charts, pictures, and tables
• Blank slides

There are several ways to view slides and slideshows. These views are:

• Normal view : Also commonly known as slide view . It is the main working window in the presentation. The slide is shown at its full size on the screen.
• Outline view : Shows all the text of all slides, in a list on the left of the PowerPoint screen. No graphics display in this view. Outline view is useful for editing and can be exported as a Word document to use as a summary handout.
• Slide Sorter view : Displays thumbnail versions of all your slides, arranged in horizontal rows. This view is useful for making global changes to several slides at one time . Rearranging or deleting slides is easy to do in slide sorter view.
• Notes Page view : Shows a smaller version of a slide with an area underneath for notes. Each slide is created on its own notes page. Print these pages to use as a reference while making the presentation. The notes do not show on the screen during the presentation.

Located on the right side of the screen, the task pane changes to show options that are available for the current task that you are working on. For example, when changing the background for a slide, the Format Background task pane appears; when adding animations, you'll set animation options in the Animation pane.

Slide transitions are the visual effects that appear as one slide changes to another. PowerPoint offers several different transitions, such as fade and dissolve.

Animations and Animation Schemes

In Microsoft PowerPoint, animations are visual effects applied to individual items such as graphics, titles, or bullet points, rather than to the slide itself. Apply preset visual effects to paragraphs, bulleted items, and titles from a variety of animation groupings.

PowerPoint Online is the web version of PowerPoint. It allows a PowerPoint presentation to be played on any computer, even one that doesn't have PowerPoint installed. To use PowerPoint Online, you'll need a Microsoft account or an Microsoft 365 work or school account. To view a presentation in a web browser, save the presentation to OneDrive or Dropbox and open it in PowerPoint Online.

The default design template when starting a PowerPoint presentation is a plain, white slide. When you want to design your own template, use the Slide Master . After you update the Slide Master with your design choices, all the slides in your presentation will use the fonts, colors, and graphics in the Slide Master. Each new slide that you create takes on these aspects.

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How to set our Corporate template as a default template across Coporate PCs

Hello team,

I have a small query on Powerpoint side that, I have a batch file which creates a blank presentation of our corporate template as a default template  in windows machine while opening the powerpoint. But I am trying to do the same thing in Mac O365 Powerpoint. But I could not.

We have our own corporate template which should appear as a default template when open Powerpoint application. Can anyone give me suggestions here please?

I went to \Users\Username\Library\Group Containers\UBF8T346G9.Office\User Content\Templates....

Saved our template as blank presentation.potx but no use. Its still shows just a blank presentation. Once this is done, i can create .dmg package to push to all corporate PCs.

Please help me here. You are much appreciated.

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PowerPoint displays a default template if you give it a default name. That's just the way the program works.

You can create an arbitrarily named template (.PPTX is not a template format). Then on each computer, you can right click on it and choose  Pin to List . This will ensure that it always displays in the list of templates and themes, and it has your preferred name.

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View, manage, and install add-ins for Excel, PowerPoint, and Word

When you enable an add-in, it adds custom commands and new features to Microsoft 365 programs that help increase your productivity. Because add-ins can be used by attackers to do harm to your computer, you can use add-in security settings to help protect yourself.

Note:  This article only applies to Microsoft 365 applications running on Windows.

View installed add-ins

You can directly install add-ins from this page or select  More Add-ins  to explore.

In the Office Add-ins dialog, select  My Add-ins  tab.

Select an add-in you want to view the details for and right-click to select  Add-in details  option.

Click a heading below for more information .  

Add-in categories explained

Active Application Add-ins      Add-ins registered and currently running on your Microsoft 365 program.

Inactive Application Add-ins      These are present on your computer but not currently loaded. For example, XML schemas are active when the document that refers to them is open. Another example is the COM add-in: if a COM add-in is selected, the add-in is active. If the check box is cleared, the add-in is inactive.

Document Related Add-ins      Template files referred to by open documents.

Disabled Application Add-ins     These add-ins are automatically disabled because they are causing Microsoft 365 programs to crash.

Add-in      The title of the add-in.

Publisher      The software developer or organization responsible for creating the add-in.

Compatibility      Look here for any compatibility issues.

Location      This file path indicates where the add-in is installed on your computer.

Description This text explains the add-in function.

Note:  Microsoft Outlook has one add-in option in the Trust Center: Apply macro security settings to installed add-ins . InfoPath has no security settings for add-ins.

Permanently disable or remove an add-in

To disable or remove an add-in follow these steps:

Select  File > Get Add-ins . Alternatively, you can select  Home > Add-ins .

In the Office Add-ins dialog, select  My Add-ins  tab.

Select an add-in you want to remove and right click to select  Remove  option.

View or change add-in settings

You can see and change add-in settings in the Trust Center, descriptions of which are in the following section. Add-in security settings may have been determined by your organization so not all options may be available to change.

Select  File  >  Get Add-ins .

Select  More Add-ins > Manage My Add-ins.

Select  Trust Center  >  Trust Center Settings  >  Add-ins.

Check or uncheck the boxes you want.

Add-in settings explained

Require Application Add-ins to be signed by Trusted Publisher      Check this box to have the Trust Center check that the add-in uses a publisher's trusted signature. If the publisher's signature hasn’t been trusted, the Microsoft 365 program doesn’t load the add-in, and the Trust Bar displays a notification that the add-in has been disabled.

Disable notification for unsigned add-ins (code will remain disabled)      When you check the Require Application Extensions to be signed by Trusted Publisher box, this option is no longer grayed out. Add-ins signed by a trusted publisher are enabled, but unsigned add-ins are disabled.

Disable all Application Add-ins (may impair functionality)      Check this box if you don't trust any add-ins. All add-ins are disabled without any notification, and the other add-in boxes are grayed out.

Note:  This setting takes effect after you exit and restart your Microsoft 365 program.

While working with add-ins, you may need to learn more about digital signatures and certificates , which authenticate an add-in, and trusted publishers , the software developers who often create add-ins.

Manage and install add-ins

Use the following instruction to manage and install add-ins.

To install a new add-in:

You can directly install popular add-ins on the page or go to More Add-ins  to explore. 

Select the add-in and select  Add . Or browse by selecting  Store  tab in the Office add-in dialog to find other add-ins to install and select Add for that add-in.

To manage your add-ins:

Select  File > Get Add-ins and from the bottom, select More Add-ins.  Or select  Home  >  Add-ins > More add-ins.

In the Office dialog, select My Add-ins tab. If you are not able to see your add-ins, select  Refresh to reload your add-ins.

Select  Manage My Add-in  to manage and select  Upload to browse and add an add-in from your device.

How to cancel a purchased add-in

If you've subscribed to an add-in through the Microsoft 365 Store that you don't want to continue, you can cancel that subscription.

Open the Microsoft 365 application and go to the Home  tab of the ribbon.

Select  Add-ins  and then select  More Add-ins > My Add-ins tab   to view your existing add-ins.

Select the app you want to cancel and select  Manage My Add-ins .

Under the Payment and Billing section choose Cancel Subscription .

Select  OK and then Continue .

Once that's complete you should see a message that says "You have cancelled your app subscription" in the comments field of your apps list.

Why is my add-in crashing?

Some add-ins might not be compatible with your organization's IT department policies. If that is the case with add-ins recently installed on your Microsoft 365 program, Data Execution Prevention (DEP) will disable the add-in and the program might crash.

Learn more about DEP

Get a Microsoft 365 Add-in for Outlook

Get a Microsoft 365 Add-in for Project

Taking linked notes

If you're looking for Help on linking notes in OneNote to a Word or PowerPoint document, see Take linked notes .

Excel Windows Add-ins

If you're looking for Help on specific Excel Add-ins, such as Solver or Inquire, see Help for Excel for Windows add-ins .

If you're looking for additional help with Excel add-ins using the COM Add-ins dialog box, see Add or remove add-ins in Excel .

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