application letter for another position in the same company

How to Write a Cover Letter for an Internal Position

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What is a cover letter for an internal position?

• How to create a cover letter for an in-house position
• Cover letter for an internal position template
• Cover letter for an internal promotion example

When applying for an internal job at your current company, you should create a cover letter to accompany your resume. A cover letter distinguishes you as a strong candidate for a promotion. It should outline your experience, qualifications and interest in the new role. In this article, you’ll learn how to write a cover letter for an internal position and provide a template and an example to help you write your own.

A cover letter for an internal position is a written statement that accompanies your application for a new role within your current organization. Similar to a standard cover letter, this type of message should discuss your professional accomplishments and your work experience to establish you as a strong candidate for the promotion.

How to create a cover letter for an internal position

Follow these steps to create a cover letter for an internal position:

1. Follow a standard cover letter length

Cover letters should average 250-350 words that span three to four paragraphs. If you submit a paper application, ensure that your cover letter is less than a page long using 12-point font. A shorter cover letter may not take full advantage of the potential that this introductory message offers, while a longer letter may need a more simplified narrative.

2. Begin the cover letter with the most important information

Start your cover letter by listing your contact information. State the date that you are submitting your application, and then list your company’s contact information, including the hiring manager’s name. Use a professional salutation like “Dear” before writing the body of the letter.

3. Write about your experience as a story or narrative for the hiring manager

Discuss your previous professional experience and the new skills and qualifications you developed in your current role. Even if you are already familiar with the hiring manager or you have discussed your experience in your initial interview, include this information in your cover letter as a reminder and to show your serious interest in the position as well as your readiness. Incorporate these elements into a narrative that explains why you are qualified for the promotion and how your experience will enable you to contribute in a unique way. 

4. Discuss how you have improved your qualifications and skills in your current role

Use examples to discuss how you have learned and advanced in your current role. Consider mentioning training programs you have completed, certifications you have earned or objectives you have achieved. Mentioning the ways you have improved allows you to position yourself as an employee who can continually impact the company in a positive way.

5. Mention specific contributions and accomplishments you’ve made in your current role

Add data and figures to quantify the contributions you have made to the company. Consider mentioning additional revenue you generated or cost-saving initiatives you established. Adding these specifics helps the hiring team understand the value you have added to the company and assess what you could provide in the new role.

6. Thank the hiring manager for considering your application

Conclude your cover letter by thanking the hiring manager for their consideration. Prompt them to take the next step in the process, which may be interviewing you or having a formal discussion about the job opening. Finish the letter with a formal closing like “Sincerely” before adding your signature.

Internal position cover letter template

Use this internal position cover letter template to write your cover letter:

Your Name Your Address | Your City, State, and ZIP Code | Your Phone Number | Your Email Address

Today’s Date

Hiring Manager’s Name Business Name Business Address Business City, State, and ZIP Code

Salutation,

The first paragraph should begin with a statement of your interest in the open position. Briefly summarize your career goals and unique qualifications.

The second paragraph should discuss your qualifications for the job opening. Mention accomplishments and specific figures and data when possible.

The third paragraph should expand on areas where you have improved since joining the company. Connect your achievements and skills to the job opening.

The final paragraph should include a reminder of your interest and a prompt to take the next step in the hiring process. End by expressing gratitude.

Formal Closing, Your Signature

Internal position cover letter example

Consider this cover letter a model for how to tell the story of your qualifications, goals and contributions. Use this example to help you write your cover letter for an internal position:

Hannah Lee 123 Main Way | New York, NY 11110 | 555-555-5555 | [email protected]

July 1, 2019

Pat Smith ABC Business 123 Business Pkwy New York, NY 11101

Dear Ms. Smith,

I am writing to apply formally for the Assistant Sales Manager position in the Sales and Marketing department. I was excited to learn about this newly created role, as I am eager to apply my leadership skills and extensive experience to a management role within the company.

When I joined ABC Business three years ago as an Account Coordinator, I brought five years of experience in the sales field. Since then, I have gained experience managing sales teams and devising strategies, even leading my current team to exceed our quarterly goal by 15%. My initiatives have also increased team-wide efficiency by 10%, further adding to increased revenue for the sales department.

In my three years in this Account Coordinator position, I have developed strong communication, problem-solving and management skills. I believe these skills, combined with my past experience and deep knowledge of the company, would allow me to contribute substantially to the Assistant Sales Manager role and the sales department’s objectives.

I would appreciate the opportunity to discuss this Assistant Sales Manager position with you in person. Thank you in advance for your consideration, and I look forward to talking with you further.

Sincerely, Hannah Lee

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4 Tips for Applying for Multiple Jobs at the Same Company

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When you get excited about a company during a job search, you may find yourself wanting to apply for more than one opening. But determining whether to apply for multiple jobs at the same company can be tricky.

“The best course of action is to apply for one job at a time,” says Diane Farrell, director of career services at University of North Georgia.

The risk of applying for several positions with a single company? “You’re going to look like you don’t know what you want to do,” she says.

However, job coaches say applying for a couple of roles can be acceptable if you’re thoughtful about it. For each position, you'll want to meet the qualifications and take the necessary time to make a compelling case for yourself.

Here’s what else to note if you’re considering multiple jobs at the same company.

1. Focus on your qualifications

“Don’t limit yourself to one position if you’re qualified for multiple,” says Amy Yandell, a North Carolina-based career specialist with coaching firm Ama La Vida. At the same time, she recommends being selective. “Don’t just throw your resume at any job.”

When deciding which jobs to apply for at a single company, Yandell suggests taking inventory of your goals, skills, work experience and any special value you’d bring to a company.

Then narrow down your options by focusing on each job’s qualifications. Note that you don’t need to meet 100% of the qualifications to be a match for a job. Farrell suggests aiming for about 80%.

» MORE: How to ask for feedback after a job rejection

2. Get to know the roles

If you qualify for multiple jobs at the same company, your next move could be setting up informational interviews with a recruiter or someone else at the company, according to Yandell.

Recruiters are looking for candidates who are enthusiastic about the company they represent, so they would likely be happy to hear from you, she says. Or you can look for people who work in the departments with open roles. To find these employees, check for bios on the company website or search in a networking website like LinkedIn.

In an informational interview, which is often conducted over the phone , you can ask questions about the company and the open jobs. This discussion is also a chance to humanize the job search experience, Yandell says. “It can lead to really fruitful conversations where someone inside the company is telling you where you’d be a good fit.”

» MORE: Video interview tips to help you land the call

3. Tailor your application materials

Don’t use the same cover letter for multiple jobs at the same company (or even multiple jobs at different companies). Instead, tailor your cover letter, as well as your resume, to each role you apply for.

If you did informational interviews about the roles, you could use what you learned to craft letters that demonstrate how your experience and skills are suited for each position, Yandell says.

» MORE: Should you call after applying for a job?

4. Follow up with the hiring team

If you decide to submit applications for multiple jobs at the same company, follow up with the human resources department or recruiter, Farrell says. That gives you a chance to tell them you intentionally applied for multiple roles and briefly explain why you did.

“It won’t be hard to explain,” if the jobs are similar, Farrell says. “But if they are fairly different roles, you can talk about your different backgrounds.”

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How To Apply for an Internal Position

Tips for landing a new job within your company

The Benefits of Internal Hiring

How to find an internal position, send a thank-you note, try to stay positive.

• If You Don't Get the Job

Are you thinking about a job change? One of the best places to look for a new job could be the company you're working for right now. You may be interested in transitioning to a different role within the company, shifting your career focus, or  transferring to a new department , or you could be relocating but wish to continue working for the same employer.

Companies want to keep good employees, and if you're interested in a  job change but don't want to switch employers, checking out what internal job options are available can make good sense.

For the employer, posting jobs internally first establishes a fair and transparent hiring process because all employees have the opportunity to apply for available positions.

Advertising positions internally gives employers a mechanism to offer advancement, an opportunity to gain referrals from managers, and a means to provide a career path for employees.

Getting promoted or transferring to a new position with an organization enables employees to grow their careers, increase their salary, and maintain their benefits and retirement plans without moving on to a new employer.

Check Company Job Openings Frequently

Most companies list open positions online. In addition, you may be able to sign up to receive email alerts as soon as new jobs are posted. That could give you a head start on the  application process , because some employers advertise jobs to internal candidates first, and accept applications from those candidates before the positions are opened up to external applicants.

Before you apply, be sure that you have the credentials the company is seeking. The company isn't going to give you a different job just because you applied. Plus, you are wasting your time, and the company's time, applying for jobs that aren't a  good fit .

The Best Way To Tell Your Boss

It's important to let your boss know that you have applied for another position before he or she finds out from someone else. However, it's also important to be careful as to how you mention your application. You don't want your boss to infer (to, say, your supervisor or line manager) that you aren't happy with your current role, even if it's true.

You may not get the new job, so it's important to stay on good terms with your current supervisor.

The best rationale focuses on the positive aspects of the new job without expressing dissatisfaction about the job you're doing now. In fact, the safest strategy is usually to emphasize that you're enjoying your current job, so your boss doesn't think you can't wait to move on.

So what's the best way to apply? It depends on whether you are  applying for a transfer  or  seeking a promotion . However, in both cases, companies typically have an internal job application process you will need to follow. The details should be listed in the job posting and on the careers section of the company website .

Following the instructions is just as important, perhaps even more so, when you're applying for an internal job opening versus an external position.

Hiring managers expect all applicants to follow the rules. You won't get a pass if you don't follow the application guidelines. In fact, your application may not even be considered if you don't submit the required application materials.

Customize Your Application Materials

Don't presume that you will automatically be hired for the new job just because you're already working for your employer. Some companies will give preference to current employees; others evaluate all candidates equally.

That's why it's important to carefully write a  cover letter targeted  specifically to the job for which you're applying and to update and  target your resume , as well.

Spend Time Networking

Who do you know who can help with your application? A referral from your current supervisor would be terrific, but other employees can also put in a good word for your candidacy. Again, be sure to talk to your boss before you start  networking . You don't want your boss to find out that you're seeking a new position from anyone other than you.

Line Up References

Many companies require references—typically, three employment-related references. If your  reference list  includes current company employees who are willing to attest to your qualifications, this will boost your candidacy. Talk to managers and colleagues to see whether they would be willing to provide you with a  reference . 

Ace the Interview

It's important to take the time to get ready for your interview. Don't think that you'll get off more lightly because you already work for the company. In fact, you may be held to an even higher standard than external job applicants and may be expected to know more about the company and the job. Take the time to thoroughly  prepare for the interview :

• Check out the company website to be sure you are up to date with all the latest news.
• Review sample interview questions .
• Make a list of the company's requirements for the new job and how you're qualified for it .

It's always important to say thank you for a job interview, regardless of whether you're interviewing for a job with your present employer or at a new company. Send a  thank-you letter via email or in writing  to let your interviewer(s) know that you appreciate them considering you for the job.

If you do get the job, it's a good idea to take the time to thank your boss for the opportunities you were provided with while working with him or her. Also, thank everyone who helped support your candidacy for the position.

Even though it can be challenging when you're excited about switching jobs, be sure not to neglect your current position. It's important not to slack off and to continue to excel in your present role. This will not only enhance your chances of getting a new job next time around, but will also assure your boss that you are still committed to the job you have.

If You Don't Get the Job

Don't feel bad if you don't get the job. There may have been other candidates, internal or external, who were a better fit for the position. Ask for feedback from those you met with.

They may not be able to disclose why you weren't hired, but, if they can, it will help you plan your next steps—which could entail applying for another internal position or seeking employment outside the company.

SHRM. " What Are the Benefits to Posting Jobs Internally? " Accessed Aug. 2, 2021.

SHRM. " Recruiting Internally and Externally ." Accessed Aug. 2, 2021.

How To Create A Cover Letter For An Internal Position

Cover Letter for Internal Position Template

Setting the tone, connect your experiences and skills.

• Show Gratitude (It's Not About Me, Me, Me)

You've worked hard, put your time in, but now you're looking for something more.

Your dedication and patience have paid off because now you found a new position that you know that you're qualified for.

And best of all: It's inside the company that you're working at.

After seeing how hard you work, your manager may have tapped you on the shoulder for a promotion. Your leadership skills make you the ideal candidate for a management position, and now you need your cover letter to reflect that.

Or maybe you have the drive and ambition to go further than the current position that you're in. You've seen a job opening in another department at your company, and you want to throw your hat in for the position.

Whether you're being promoted or looking for a job that better suits you, your cover letter needs to show that you will excel in the new position that you're applying for.

You have a major leg up on the rest of the competition because you already know the people, vision, and values of the company that you're applying for.

You have your foot in the door, and now all you need to do is pry it open a little more and step in.

We can help you with that.

In this article, you'll learn:

• How to set the tone for a cover letter for an internal position.
• How to connect your experiences and skills to the position that you're applying to.
• How to quantify your achievements at your current job.
• How to show gratitude to your current manager, team members, and the organization for which you work.

While I've got you here, if you're looking to create a cover letter which will wow any hiring manager, Enhancv has over 500 examples of professional cover letters to gain information from.

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Dwayne J. Nicole

Marketing Analyst

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Chicago, April 18, 2022

Bryanna Bartlett

Senior Marketing Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Dear Mrs. Bartlett,

As a loyal employee of Northern Electric, I am excited to be interviewing for the position of Marketing Manager in the North-east region. I have worked under Shawn Tuttle for the last few years as a marketing analyst. Shawn has mentored me in the role of customer relationship management for the last three years, and I have grown leaps and bounds in my understanding of how to properly market and sell the products of Northern Electric. I am truly grateful that Shawn has recommended me for this promotion, and I also feel confident that I can excel in this role and help to provide future growth to the company.

I have been with the company for over 10 years, starting out on the sales team. I pride myself on my ability to learn quickly, and I have developed excellent communication skills, with both customers and team members. As well, I create a great rapport with the customers with whom I spoke, making sure that their needs were covered, which can be easily seen in my customer satisfaction which is 97%.

In the last three years working under Shawn, I've gained experience overseeing sales teams, and as a result of my work I have seen my sales team produce a 5% increase in profits this quarter. In fact, under my leadership, we saw sales of our new line of PLC computers grow by almost 10%. Throughout this time, one of the things that differentiated me from other marketing analyst team leaders was that I promoted a holistic view of customer relationships, utilizing Customer Relationship Management software. I gained a special understanding of how to turn inbound leads into clients, all the while prioritizing the needs of the clients.

I've read the job description for the marketing manager of the North-eastern region, and I believe I will excel in the position because I have already performed many of the requirements found within. I have filled leadership positions, and I excelled because I chose a servant leadership model, one in which I chose to lead from the front and take into consideration the needs of other team members.

Thank you for your time and consideration in reviewing my application. My supervisor will be happy to meet with you to shed light on any of the items that I mentioned in this cover letter. Please reach out to me if you need more information about my work experience and technical skills. I would be happy to help with anything that you need.

Dwayne Nicole

Writing a cover letter for an internal position is like reuniting with an old friend.

You are a known entity within your organization .

Good for you! That first step of networking is already out of the way!

It may be even better if you are applying for a new position within your organization which is overseen by your current manager.

And even if you don't have a relationship with your hiring manager, you will have made a name for yourself within the organization. They will know of you, even before you apply for the job.

But before you jump into writing your cover letter, the tone that you use for your letter is incredibly important. Check out the tips below to help craft a cover letter which hits the mark:

Keep The Tone Professional

One of the most important things to keep in mind when writing a cover letter is that it is a formal letter.

An article in the Atlantic states that a cover letter's main purpose, from when it was first introduced in the US in the 1930's, was "to paint a picture that might not easily emerge from the denser material that was, well, under cover."

What a cover letter does is show the hiring manager that you are the most capable, dependable person for the position.

If you want to show that you are the most capable person for the position, keep the tone fairly professional by using these methods:

Properly Format Your Cover Letter Header

By including a properly formatted cover letter header, you show you view this document as a formal, professional letter. Even if you are simply dropping the letter off in your manager's office, be sure to include information like:

• Personal information: your name, your email address, phone number,
• The date you are writing
• The hiring managers information: their name, position in the company, and the address of your company.

If you'd like to see more examples of how to format your cover letter header, check out this article on Enhancv which provides examples and solutions to create a properly formatted cover letter header.

Keep The Body of The Letter Professional

Remember, a cover letter is a document that is addressed to a specific person, usually the hiring manager. Even if you know the hiring manager from your current position, try to keep informalities out of the writing.

Also, try to avoid negative comments about your current manager.

Use Your Cover Letter To Tell a Story

The dominant tone of your cover letter should be geared towards an exploration of your story , with an emphasis on what makes you exceptional, and the ideal candidate to fill this position.

It's hard to sell ourselves. Even those whose current role is in the sales and marketing field may have a difficult time with sharing about what makes us unique.

Many of us have been told from when we were little we shouldn't brag about ourselves.

But I'll tell you that when writing a cover letter, the most important thing you can do is share about your accomplishments, how you've grown as a leader and gained technical skills and abilities.

It's not bragging to explain where you excelled in your position.

Soft Skills Vs. Hard Skills

Soft skills.

Soft skills involve people skills, like communication, leadership, and any habits which make you work better in a team. When you are applying for a promotion, highlight the soft skills that you've gained through your current position, especially those that involve leadership.

Soft skills to promote in your cover letter include:

• Your ability to collaborate within teams
• Your public speaking ability
• Your ability to problem solve
• How you manage your time
• Leadership skills
• Your ability to adapt

Check out this article if you’d like find descriptive words to describe yourself:

The Best Words to Describe Yourself on a Resume

Hard Skills

Alternatively, hard skills are technical skills which you gain through years of experience working in your field, as well as skills that you've gained through school or other courses. If you're considering transferring to another department, highlight relevant technical skills which would make you the perfect fit for that department.

Although hard skills completely depend on the field within which you work, let's look at one example which can help you understand which hard skills to promote. If you are an IT security manager, some hard skills that you could promote include:

• Your knowledge of cloud computing
• How you visualize and create virtual images or maps
• Your experience with IT Security management software
• Your understanding of enterprise architecture management

Highlight Soft Skills For A Promotion

When you write a cover letter for a promotion, you should highlight your experience in a leadership role. Provide examples from your current job of when you've managed teams of colleagues.

Point to quantitative results that you've shown as a leader of a team. If you’ve seen a major sales profits increase while you were the team leader, mention that you were the one leading, encouraging, and facilitating the growth of your team members throughout the process.

Here are some examples which you can use for your cover letter:

• If you were the team lead for a sales team and you saw sales increase in one quarter 6%, highlight those results in your cover letter.
• If you introduced new software which allowed your team to better collaborate on projects, as well as introducing everyone to that software, mention the percentage of people that adopted the software into their regular, everyday work.

Promote Hard Skills for a Transfer

When you're moving laterally within a company, moving from one department to another, you should consider highlighting hard skills that you've learned in your current position, which are transferable to another department.

Transferring is typical within the IT industry, and many of the skills you gain in one position can be transferred to another department.

For example, if you were working in the IT field and you wanted to get to the cyber security field, there are a lot of skills that you may have gained along the way which could be promoted in a cover letter:

• Mention any courses that you've taken throughout your time working in the IT field. Specifically, if you've learned specialized cyber security software, mention the software by name.
• Highlight the role that you may have played in addressing the company's need for greater security of cloud computing programs.

Show Gratitude (It's Not About Me, Me, Me)

In your cover letter, try to give credit to where credit is due. If you're mentioning your current supervisor, highlight the ways in which they have played a major role in making you into the person you are today.

Every single person on this earth can owe their success to a select number of people in their life.

Show gratitude to those that have helped you.

Also, a cover letter is written to a specific person, and therefore, shows some gratitude to the person who is reading the cover letter. Thank the hiring manager for taking the time to read through your cover letter. Ask them if they need any more information from you.

If you're interested in learning more about how to end your cover letter, check out this article on how to end your cover letter .

• Keep the tone of your cover letter professional by including a properly formatted cover letter header.
• When transferring to a new position in your company, use hard technical skills that you've learned to prove your competency.
• When writing a cover letter for promotion, highlight the soft skills that you've learned, like communication, collaboration, and problem-solving skills.
• Show gratitude to your current manager as well as the hiring manager whose reading the document.

Creating a cover letter from scratch isn’t easy. We totally get it! So why not let us help you? At Enhancv, we have a custom Cover Letter Builder which you can use to create the perfect cover letter for an internal position.

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How To Write A Transfer Request Letter And Email (With Examples)

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Find a Job You Really Want In

If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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How to Talk to Your Boss About Applying Internally

Published: Jun 12, 2019 By Arden Davidson

You like the company you work for, but you think you’d be happier in another position or in a different department. So you decide to apply for another job within the organization. You don’t want your boss to find out from somebody else. Yet broaching the subject can be awkward and sometimes even caustic. To help make this essential conversation go as smoothly as possible, consider these suggestions:

Don’t burn any bridges

The last thing you want to do is make your boss feel as if she is being abandoned or betrayed. Choose your words carefully, and don’t be afraid to compliment her whenever it feels natural. If a worst-case scenario occurs, and you’re turned down for the other position, things can get uncomfortable if you failed to successfully discuss the matter with your supervisor beforehand. Even if you do get the job, you may still have to interact with your existing boss, and you don’t want there to be any hostility between you. Avoid hurt feelings by letting your boss know your decision isn’t personal and you’re very grateful for everything she’s taught you.

Provide solid reasons

Chances are, your boss is going to want to know why you’re looking to transfer internally. Clearly, you have nothing against the organization, or you would be looking for employment somewhere else. It’s only natural for your boss to ask what prompted you to make such a bold move. If the transition involves a promotion and/or a raise, the explanation is simple. However, if it’s a lateral move, you’re going to need to supply rational answers.

Does the other position have better hours or is it located closer to home? Perhaps the work is more suited to your education and skill set. Whatever your reasons may be, make sure you have them clear in your head before you initiate the conversation.

Be prepared for resistance

You’ve probably imagined how the discussion will go, and you’ve come up with scenarios ranging from a tearful embrace to an all-out screaming match. There’s nothing wrong with hoping for the best, but you still need to be prepared for the worst. If your boss is indignant, offended, or tries to guilt you into changing your mind, you can resist these attacks if you’re ready for them. Most likely, you already have a pretty good idea what type of personality your boss has and what kinds of communication tactics he tends to use. Use your knowledge as a mark in your favor and rehearse calm, cool, and professional reactions before you set foot in his office. 

Dissipate concerns

It is entirely possible your boss will be completely supportive of your decision. However, even if that’s the case, she’s still going to be worried about what your departure will mean for her. Are you going to leave projects unfinished? Are you going to help her hire and train your replacement? Do you intend to take other people with you, such as your assistant? You can do both yourself and your boss a huge favor by reassuring her you have no intention of leaving her in the lurch. Let her know you’ll do whatever it takes to make the transition go smoothly, and follow through on your promise.

You’ve made a choice that will better your career, and that’s something to be applauded. Don’t let the conversation with your boss be a dark cloud that dampens your enthusiasm. Approach the matter with confidence, compassion, and logic, and you’ll be on your way to a new and better workplace experience.

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Sample Letter Of Interest For A Job Within The Same Company

If you’ve been working at a company for a longer time, you’re probably wondering if you should change position? You like the company you work for and think it’s growing, but at the same time, you already understand everything in your position and want to learn something new and grow in your career? In that case, there is nothing wrong with trying for another position in the same company. But before you take that step let your boss know that you are thinking of applying for another position, don’t let him learn it from other people. Let him be aware of why you’re doing it. In this post, we’ll show you a sample letter of interest for a job within the same company:

I would like to let you know that I am interested in another position within the company. I am thinking of applying but wanted to let you know before I do it. I am thinking of trying out for the position (POSITION) because I want a change the environment. I think my team is perfect, but I want to learn new skills and work on different tools. I will let you know when I have some feedback. I hope this doesn’t spoil our relationship and you understand me.

I am writing to inform you that I am interested in a higher position in our company. What do you think and would you support me? Your opinion is important to me as I have started working for you and I would like your agreement first before taking any steps.

I have been thinking about applying for a higher position in the company for a while, but I wanted to discuss it with you first. I am thinking of applying for the position (POSITION). What do you think and would you support me? I would love to get feedback from you, your opinion is very important to me.

I wanted to let you know that I have applied for the position (POSITION) in our company. I really like the current team, working with you and everyone else, but I feel I need some change and personal growth. I hope you understand, I will let you know when I have some feedback.

Before I take any steps I wanted to discuss a new possibility with you. There is an open position in our company that I am thinking of applying for. The position is (POSITION). What do you think and would you support me? I know I’ll leave you with one less person and more work, but on the other hand, I think I need a change professionally.

I have made the decision to apply for the position of (POSITION). It was not an easy decision to make because I like my current job, but I decided it was time for a change of environment and to learn new things. I hope you understand and support me.

I saw that there is a new position open in the company and I am thinking of applying. You have hired me and so I would like to communicate this with you first. What is your opinion?

I have been with the company for 3 years now and I think I have learned a lot in that time. The company is stable and I think it is growing, so I am thinking of applying for another position to stay with the company but at the same time change the environment. I really like the team I’m in now, but I want to grow professionally. I would love to get feedback from you on this new opportunity?

I am thinking of applying for the position (POSITION) but would like to get your approval first. I don’t want to leave the team with one less person and would like to know if I am eventually selected if you can handle it?

I’m writing to inform you that I’m interested in (POSITION). I’ve worked at the company for 3 years and I am confident that I have the necessary qualities to apply for this position. During these years, I have proved that I’m doing excellent with the assigned tasks and I would like to take a step forward. I have always believed that I should rise in my career. The decision was not easily made because I will have to leave my current role and team which I am very used to. I very much hope this new venture will be for my own good.

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