executive assistant resume summary

Executive Assistant Resume Examples & Guide for 2024

As an executive assistant, you’re used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, you’re reading this article because you could use a bit of help with your executive assistant resume.

Well, you’ve come to the right place. We’re going to walk you through the entire process of creating an outstanding executive assistant resume. 

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out [with top tips & tricks]

To start, here’s some inspiration:

An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing (or better) than the one above!

Looking for a resume example for a different position? We've got you covered:

• Consultant Resume
• Business Analyst Resume
• Financial Analyst Resume
• Administrative Assistant Resume
• Office Assistant Resume
• Bookkeeper Resume
• Accountant Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

How to Format an Executive Assistant Resume

First step: you need to decide on the format of your executive assistant resume.

Certain information needs to really jump out at employers, and choosing the right resume format will help you emphasize this important content.

Nowadays, the most common resume format is the “reverse-chronological” format. This is the best choice for an executive assistant resume.

Of course, there are other resume formats to consider...

• Functional Resume - This format makes skills the focal point of a resume instead of professional experience. It’s a good option if you don’t have a lot of experience, are transferring to a new industry, or have gaps in your work history.
• Combination Resume - You guessed it: a combination resume is a hybrid between “Functional” and “Reverse-Chronological.” It focuses both on skills AND work experience. The combination resume works best if you have a lot of work experience or you are trying to change industries.

Now that you’ve chosen your resume format, it’s time to get your resume layout right.

Here are the basic layout principles you should follow:

• Margins - One-inch margins on all sides
• Font - Choose a font that “pops”. Just don’t go too crazy. Good: Ubuntu, Roboto, etc. Bad: Comic Sans
• Font Size - Ideal font sizes are 11-12pt for normal text and 14-16pt for headers
• Line Spacing - Use 1.0 or 1.15 line spacing
• Resume Length - Ideally you should keep to a 1-page limit. Having trouble fitting everything on a single page? Check out these one-page resume templates.
• Think of your audience when designing and writing your resume. The one person you absolutely need to convince that you are the right person for the job is the “executive” who you’ll be assisting. And as you know, executives are busy people. Make your resume as concise as possible. That means being selective about which content to include. More to come on that later.

Use an Executive Assistant Resume Template

We hear this all the time from executive assistants: “my past bosses were always old-fashioned, so why shouldn’t I just create a simple resume in Word.”

Maybe that’s true, but we know a way to create a visually striking resume in the same amount of time that it would take you to create that “simple” Word version. Just use an executive assistant resume template .

What to Include in an Executive Assistant Resume

The main sections in an Executive Assistant resume are…

• Contact Information
• Resume Summary
• Work Experience

If you want your resume to stand out more, you can also try these optional sections:

Organizations

Interests & hobbies.

Let’s go through each of these sections and discuss how to properly develop each of them.

Still not clear on which sections to use? Check out our guide to What to Put on a Resume .

How to Get Your Contact Information Right

You’d be shocked at how often people make mistakes with their contact information . And these little errors can immediately prevent you from interviewing for a position. It could be a missing digit in your phone number. Or an email address that isn’t very professional.

For your contact information, include:

• Title - Why reinvent the wheel with this one? Use Executive Assistant.
• Phone Number - Double-check, triple-check this. One typo and your chances of an employer contacting you are gone. 
• Email Address - Use a professional email address ([email protected]); if you don’t have one already, create a new Gmail account specifically for job searching.
• (Optional) Location - This isn’t mandatory, but the company might ask for it as part of its screening process. 
• Mark Baumer - Executive Assistant. 101-358-6095. [email protected]
• Mark Baumer - Pursuing New Opportunities. 101-358-6095. [email protected]

How to Write an Executive Assistant Resume Summary or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said “Woah, is that right?” then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume won’t even be read.

What’s the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective .

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that…

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. It’s the “hook”.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

• Recent graduate of Trinity College’s Executive Management degree program with an existing two years of experience working in office administration. Managed scheduling and appointment preparation for a financial planner as a full-time office assistant, while also completing my studies. Looking to apply my existing organizational and business skill set in a C-level office.

So, which one do you pick? A summary, or an objective?

You’ll notice from the above examples that the resume summary is used by people who are more advanced in their careers or at least have some direct experience working in the type of role being applied for.

A resume objective is better suited to those who are new to a field (student, graduate, or switching careers). So, the objective tends to read a bit more aspirational.

How to Make Your Data Entry Work Experience Stand Out

Which resume section do employers care about most? Work experience.

Companies want to see that you’ve worked in similar roles or organizations before. Here’s how to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Let’s see what that looks like put together:

Executive Assistant to the CEO

DKL Express Services

03/2017 - Present

• Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements
• Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives
• Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
• Prepared meeting briefing packages on a daily basis 
• Independently organized the annual board meeting for three consecutive years, which included identifying available times for full board participation, arranging venue logistics and booking board member travel

Take a look at the last bullet point. This one is important. Why you ask? Because it stresses a major achievement. In this case, the organization of three consecutive annual board meetings.

Highlighting your successes on a resume is proven to be a successful resume writing strategy. 

The more you can be specific about the results you produced for a previous employer, the more the person reading your resume will be able to imagine the value you can add to a company. 

What if You Don’t Have Work Experience? 

Students and recent graduates ask this question all the time. And, frankly, it’s a challenge that applies to all types of jobs, not just executive assistants.

The truth is you need to work with what you’ve got. Chances are you’ve worked at least a summer job or internship. List these jobs but only indicate responsibilities or achievements that are directly relevant to an executive assistant position.

If you don’t have any work experience, list relevant school projects, courses and volunteer work that provide evidence you would be a successful executive assistant.

If you’re a student or recent graduate, you might want to check out our guide on how to make a student resume !

Use Action Words to Upgrade Your Executive Assistant Resume 

• Communicated

What do these words have in common? Well, they don’t really say much. They aren’t power words that convey specific actions. 

A great resume writing strategy is to use very specific verbs, or power words , to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

• Coordinated
• Recommended

How to List Education Right

The next section in any executive assistant resume is the “Education” section.

No real tricks here. Just provide your educational experiences in reverse chronological order. Here’s how it should look:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and any relevant projects or experiences.

Bachelor of Business Administration

University of Milan

2014 - 2018

• Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
• Served as Vice-President of Events for the International Business Students Association
• GPA: 3.6 / 4.0

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

• What if I’m not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put “Present” as the end date. E.g. 2017 - Present.

• Do I list my high school education?

Only if you haven’t completed higher education. If you have a college diploma or university degree, it’s obvious you graduated high school.

• What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume .

Top 30 Skills for an Executive Assistant Resume

Every employer has a specific set of skills they look for in candidates. Normally these are listed right in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading. 

You can probably guess many of the relevant skills for your line of work. But just in case, here are some of the most commonly sought skills for executive assistants.

Hard Skills for an Executive Assistant:

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Online research 
• Business Knowledge

Soft Skills for an Executive Assistant:

• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Attention to detail
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency
• “Soft Skills” are especially important for executive assistants who need to build trust and good rapport with a typically demanding individual. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement.

Looking for a more comprehensive list? Here’s a mega-list of 150+ must-have skills in 2024 .

Other Resume Sections to Consider

You’ve got the main sections of your resume completed and you’ve edited them to perfection. You’re all done...

Think again.

Remember the  #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone else’s, won’t you just be considered the same as any other candidate?

By putting in a bit of extra effort you can give yourself an edge. Consider these resume add-ons.

Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your full-time job.

Examples could include any boards you sit on or volunteering work for local community organizations. And your work with these organizations may actually help reinforce your skill set, which is why it’s wise to list them on your resume.

You don’t have to get into a ton of detail. Just list the organization, your role, and one key activity that is relevant to a position as an executive assistant.

In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable to an executive and his/her company. 

You never know when there might be a need for an email to be drafted in Russian, French, Finnish, or any other language you can think of.

If you know any foreign languages and have extra space in your resume, feel free to add a language section.

Make sure to list the languages by proficiency:

• Intermediate

The relationship between an executive and his/her assistant is sacred. Harmony is key and often these two co-workers end up sharing a special bond over hobbies or interests.

It’s a good idea to list some personal interests on your resume to give a sense of your personality. Just keep in mind that certain hobbies might not seem the most professional. Better to reveal your passion for comic books once you’re actually hired.

Not sure which hobbies & interests you want to mention? We have a guide for that!

Match Your Cover Letter with Your Resume

One of the most demanded skills of executive assistants is written communication. What better way to prove you know how to write then to produce the perfect cover letter?

On top of fulfilling an application requirement (yes, the majority of companies want a cover letter), you have an extra opportunity to show that you know how to write a concise, persuasive letter.

Including a cover letter that is targeted to specific employers along with your resume can significantly boost your chances of being invited for an interview.

And the first step to writing a convincing cover letter is to get the structure right. Here’s how to do that:

And here’s what you’d write in each section:

Contact Details

• Your personal contact information, including full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

• Full name, position, location, email

Opening Paragraph

Your introduction should be a bit bold. If you don’t manage to hook the hiring manager here, chances are, they’re not going to read the rest of it. So, mention:

• The position you’re applying for
• Your experience summary and top achievement

Once you’ve got the hiring manager hooked, you can go through the rest of your background. Some potential points to mention here are...

• Why you want to work for this specific company
• Anything you know about the company’s culture
• What are your top skills and how are they relevant for the job
• If you’ve worked in similar industries or positions

Closing Paragraph

This is where you:

• Wrap up any points you missed in the body paragraph
• Thank the hiring manager for their time
• End with a call to action. Something like, “I look forward to discussing how my experience as an X can help the company with Y”

Formal Salutations

Use a formal closing, such or “Sincerely.”

Need extra inspiration? We know that creating a cover letter is very hard work. Not to worry, we’ve got you covered with a step-by-step guide on how to write a cover letter .

Key Takeaways

Alright, you’re ready to rock! 

Assuming you’ve followed all of the advice we’ve provided in this guide, you should be ready to hit send on your application. Then it’s just a matter of waiting for that call or email inviting you for an interview.

OK, fine, before you hit send, let’s just quickly recap the key takeaways from what we covered:

• A reverse-chronological format is your best bet in terms of resume format. Your resume layout should be tidy and easy to read. No goofy fonts and don’t try to cram too much into the layout.
• A resume summary or objective are essential resume elements for catching a hiring manager’s attention.
• Focus on your achievements as much as possible when describing your work experience instead of outlining duties.
• Power up your resume with “power words” that convey action.
• Soft skills should be emphasized on an executive assistant resume.
• Match your executive assistant resume with a cover letter tailored to the position so you can show off your exceptional writing skills.

Suggested Reading:

• Why Should We Hire You - 10+ Best Answers
• How to Answer “What Is Your Greatest Strength” [4 Samples]
• 22+ Strengths and Weaknesses for Job Interviews

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

Build my resume

• Build a better resume in minutes
• Resume examples
• 2,000+ examples that work in 2024
• Resume templates
• 184 free templates for all levels
• Cover letters
• Cover letter generator
• It's like magic, we promise
• Cover letter examples
• Free downloads in Word & Docs

11 Executive Assistant Resume Examples for 2024

Executive Assistant Resume

• Executive Assistant Resumes by Experience
• Executive Assistant Resumes by Role
• Writing Your Executive Assistant Resume

You can present a lecture to a packed conference room, write error-free reports, and organize even the most cluttered inventory. And no matter how busy an executive is, you always find a way to make their schedule manageable.

Overall, you’re an incredible executive assistant. But even with your superior writing skills,  writing an effective resume  and making a cover letter isn’t as easy as it sounds.

We’ve analyzed hundreds of resumes to determine what does and doesn’t get you an interview. We put all our knowledge into this guide and our 11  executive assistant resume examples that have helped people land jobs  in 2024.

Use our resume samples and writing tips to avoid the dreaded blank page and get the executive assistant job you’ve always wanted!

or download as PDF

Why this resume works

• Including skills like “Slack,” “Microsoft Office Suite,” and “Networking” showcases your communication abilities, technical skills, and entrepreneurial attitude.
• If your most relevant experience isn’t related to the job at hand, highlight transferable skills instead.
• Skills like collaboration, customer service, product knowledge, and time management are great for non-relevant experience.

Entry-Level Executive Assistant Resume

• Tailor your objective by mentioning the job title and name of the company to whom you’re applying. If you can, you should alter your content to match the job description, too; every little bit counts when it comes to getting noticed!
• For instance, adding a  hobbies and interests  section on your entry-level executive assistant resume can underscore that you’re a responsible leader and capable researcher.

Senior Executive Assistant Resume

• For example, launching a networking event and editing the CEO’s calendar are examples of increased trust and responsibility.
• Both are useful career documents, but CVs are generally geared towards academia and highly technical fields. You can probably get away with simply using a resume, although you should always check the  executive assistant job description  to make sure.

Experienced Executive Assistant Resume

• In your executive assistant cover letter , you can emphasize your organizational, people and resource management, and communication skills while matching them with relevant accomplishments in your resume.

Executive Assistant Calendar Management Resume

• Splurge and add everything you’re good with. From Microsoft Outlook, and Google Calendar, to Trello, and even Evernote to ensure that you’ve got everything an executive needs to plan out their day.

Real Estate Executive Assistant Resume

• As long as you can craft bullet points like “Redesigned the appointment scheduling process,” you’ll be able to impress a potential employer by showing that you’ve already got the practical experience to understand how an office works and have a degree in real estate which makes you the optimal candidate!

C-Level Executive Assistant Resume

• Ensure to include your achievements in streamlining processes, creating a conducive environment for work, and achieving positive numbers in resource and time management in your C-level executive assistant resume.

Executive Administrative Assistant Resume

• You can start by listing how many team members you’ve worked with, how many customers you helped, and how many schedules you managed.
• Using a  resume template  is the easiest way to format your content on a single page, and it allows you to add and rearrange sections, but be sure not to go overboard with stylistic choices.

Executive Assistant to CEO Resume

• For example, did you organize travel arrangements for the entire staff? Did you volunteer to draft correspondence or take notes at meetings? If you can show your dedication to helping others, hiring managers are sure to take notice. 
• Before you hit “submit” on your application,  check your resume  for errors like misplaced commas, typos, and hanging sentences.

Executive Assistant to the President Resume

• You can start by using a  resume template  to structure your content and provide stylistic flair—we recommend choosing a template with a pop of color to help you catch a hiring manager’s eye.
• Before you cut your content to make room, start by checking the job description. You need to make your resume a near-perfect fit, so only include the most relevant positions you’ve held. 
• Next, cut any filler (like unnecessary adjectives and adverbs). Remember to make your work experience bullet points into sentence fragments to save on space, too.

Executive Assistant & Receptionist Resume

• Make sure you list relevant positions that match the job description; for example, if the employer wants someone with experience planning corporate events, you should include any positions where you’ve handled that responsibility.
• For example, are you amazing at database entries? What about making documents using Microsoft Office? Both examples are great to include on your executive assistant & receptionist resume.

Related resume guides

• Administrative assistant
• Receptionist
• Front Desk Receptionist
• Office Assistant

Writing Your E xecutive Assistant Resume

When you’re writing your resume, the format you use is essential. Good formatting ensures that your executive assistant resume is complete, has a logical flow, and is easy to read. Without the right format, businesses may not give you an interview.

Let’s take a comprehensive look at what it takes to properly format your executive assistant resume:

Reverse-chronological format, functional format, and combination/hybrid format

Where to place name and contact information, be smarter than the ats.

There are three  primary resume formats  you can use when creating an executive assistant resume:

• Reverse-chronological format:  This format emphasizes your experience and employment, which allows companies to see your career progression.
• Functional format:  This format focuses on the skills that ensure you qualify for a job as an executive assistant, which also helps to mitigate issues with employment gaps.
• Combination/hybrid format:  This format combines the reverse-chronological format and functional format by placing equal focus on employment history and skills.

While all three resume formats have their advantages,  the reverse-chronological format is the top choice for an executive assistant resume . Along with being the most popular resume format across most industries, it’s also preferred by the majority of employers because it makes your work history easy to skim.

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a  resume template , if you’re building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job you’re seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

• Executive assistant title 
• Email 
• Phone number
• Location (city and state is fine)
• Possible LinkedIn profile 

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s practically impossible for recruiters to read every resume. Because of this, most businesses use applicant tracking system (ATS) software.

This system is designed to sort resumes by searching for keywords and scanning resume formatting. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. So,  to get an executive assistant job, you must pass the ATS scan .

Adhere to these ATS-friendly tips when  building your resume :

• Margins:  Use half to one-inch margins on all sides.
• Fonts:  Use standards like Times New Roman, Tahoma, Arial, Calibri, Cambria, or Garamond. Fancy fonts are hard for the ATS to read.
• Font sizes:  As a rule of thumb, use 10-12 points for contact info and resume content, but increase the font size to 20-24 points for your name and job title (though the job title should be a slightly smaller font). 
• Header names:  Section headers should stand out, so consider using a bold font and all caps. Adding a touch of color to your section headers can help recruiters later down the line.
• Skills:  Take care to customize this section according to the executive assistant job description, but make sure not to copy/paste it from the job description. (Honesty is the best policy!)
• Logical order:  We recommend the reverse-chronological format because it’s easiest for the ATS to read. Thus, the bulk of your resume should be work experience, which should be listed with your most recent experience first. 
• Page count:  Use only one page for the entire resume, and this should be an exact page. 

While you can tackle this yourself, it’s often easiest to use  Word resume templates  or  Google Docs resume templates  to help you choose content and organize your information quickly.

Writing your executive assistant resume like a pro

Even though the idea of  writing a resume  for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume. 

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover: 

• Objective or summary

Job history

• Key executive assistant skills 
• Projects, interests, and hobbies
• Customizing your resume 

Proofreading your resume

When do you need an objective or summary.

When writing your executive assistant resume, you candecide to add an objective or summary. These optional sections give recruiters a sense of who you are without them needing to read your entire resume. However, they may not be in your best interest, depending on your situation.

Refer to the following definitions when deciding whether you need one of these statements:

• Resume objective:   A  resume objective  is two to three sentences that tell recruiters why you’d like to obtain the role. An objective is best used when you’re changing fields or seeking an entry-level position. Unless you’re going to specifically demonstrate your candidacy and customize it for the particular job, just leave it out. 
• Resume summary:   A  resume summary  is two to three sentences that highlight your skills and how these skills have helped you obtain quantifiable results over your career history. Summaries are used when you want to tie together years of past work experience. However, you should avoid them if you don’t have at least 10+ years of work experience (or if you don’t have the time to customize them to the job).

The following takes a look at a poorly written objective as well as a poorly written summary.

Objective : Would like to obtain a job as an executive assistant as the next step in my career.

Summary:  Have extensive experience as an assistant and receptionist.

These statements are vague and fail to provide recruiters with any value. They distract from the core components of the resume and may cause an employer to discard your resume before they’ve even read it entirely.

Instead, an objective like the following would work much better:

Analytical and detail-oriented executive assistant with 5+ years of experience in helping high-level executives within Fortune 500 companies. Searching for a unique opportunity to assist the CEO of Fiori Financial Group by completing ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures.

And a summary like this one is effective:

Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.

These examples provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. 

Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.

However, if you’ve held more than four jobs, focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that’s most relevant to the job position.

Conversely, if you’re seeking an entry-level role, you may be short on experience. In this case, consider adding projects, which we’ll discuss a bit later.

How to write job bullet points

Your job history should be written in bullet points, which allows you to focus on the most relevant information. Start by using active language instead of passive language.

For instance, “the cashier sorted the money” is an example of the  active  voice.

However, “the money was sorted by the cashier” is an example of  passive  voice.

Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes (and in any type of writing, really).

We’d also recommend avoiding personal pronouns and ending periods. Additionally, make sure that you use the past tense for your work history. (Even if you’re currently in a position, past tense is the most accepted verb tense for resumes.) 

With that information at hand, you’re ready to write your job description bullet points! Well, almost.

Above all, avoid writing bullet points that are vague and underwhelming like the ones here:

• Performed customer service 5 days each week
• Used different technology and software for documentation
• Performed demanding tasks when working for the CEO

These bullet points don’t lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond typical job duties, and even what’s listed is awful blah. You should be detail-oriented with your work experience bullet points:

• Completed follow-ups with all contacts made by the CEO, and supported the development of ongoing relationships by making at least 30 calls every week
• Efficiently performed various accounting activities that included expense reports, invoices, financial documents, and purchase orders weekly
• Improved productivity rates by 23% between 2018 and 2020 by providing continual reports on product issues and operational concerns

These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.

Add numbers to demonstrate your impact

As we’ve mentioned, it’s highly recommended that you add numbers and data to demonstrate the impact you’ve had in previous jobs. Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience.

These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:

• Performed 10-20 check requests every week as part of accounting activities
• Managed all international and domestic travel reservations, which reduced company travel expenses by 15%
• Improved office efficiency by 20% by transforming the company’s primary filing system, which also resulted in reducing paper usage by 63%

Key executive assistant skills to include on your resume

When you’re  building your resume , the  skills section of your resume  is essential if you want to show recruiters why they should hire you.

Keep in mind that the ATS looks at your skills to determine if you’re a good applicant. Write between six to 10 skills in your list, and include a combination of soft skills and hard skills.

Soft skills are universal and can be placed on any resume. However, they’re more difficult to measure. Examples of soft skills include  adaptability, time management,  and  communication.

Hard skills are more important for executive assistant resumes because they’re specific to the job, easy to define, and measurable. Some of the hard skills you might consider placing on your executive assistant resume include  Zoom, Slack, Microsoft Office, Google Workspace,  and  expense reports.  

The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use. Since you shouldn’t include a laundry list of skills on your resume,  search for keywords within executive assistant job descriptions . You should be able to find the exact skills recruiters are seeking. 

One quick word about this, though:  never lie and claim you’ve mastered a skill when you haven’t . If none of the skills in the job description sound like you, it’s probably a sign that’s not the job for you. Keep searching for other jobs that better match your skills (we know there’s something amazing out there you simply haven’t found yet). 

An executive assistant role is one of those jobs where the education level required can really vary. Some employers may request at least an associate’s degree while others will want a bachelor’s.

Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume. 

When it comes to listing your education, there’s no need to give an abundance of information unless you are newly graduated and need to use your education as a means to demonstrate your capabilities. Otherwise, you should just include the university name, degree, and graduation year. If you hold an associate or bachelor’s degree, you don’t need to list your high school diploma.

Should you add projects, interests, and hobbies?

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. 

For example, if you listed “backpacking in the Pacific Northwest” or “mastering woodwork” as  interests and hobbies on your resume , they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. 

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role you’re seeking, this can be an excellent way to create bullet points that prove your value when you’re lacking traditional work experience. 

Customizing your executive assistant resume to each role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

Just when you thought you were done, there’s one last step. This specific tip is probably the easiest to follow, yet also the most overlooked.

As an executive assistant, there’s no doubt your attention-to-detail and writing abilities are top of the line; however, there’s always a possibility that you’ve made a typo, punctuation, or grammar error. These mistakes are simple to rectify  as long as you  check your completed executive assistant resume  for errors before sending it in .

Give your eyes a break for a day or two before proofreading. Additionally, ask some friends or family members look at your executive assistant resume to gain other opinions and perspectives.

Executive Assistant Resume FAQs

They can, especially if the company you’re applying to has a bit more of a casual environment. As an executive assistant, hobbies like “hiking the Appalachians” or “hosting dinner parties” are intriguing tidbits to add to your resume. If asked about these in an interview, these are opportunities to further demonstrate your tenacity, ability to take on a challenge, planning, and organization.

Check the job listing to see if the company requires a degree; some will and some won’t since executive assistant roles vary. Always list your highest education first, and if you’ve obtained a higher degree, there’s no need to add your high school education. Keep in mind, though, that even if a company asks that you have an associate’s degree, for example, that’s not necessarily a deal breaker. Use your resume to show how your executive assistant experience qualifies you to meet the specific organizational and planning challenges of the role.

Because this role can mean a lot of different things across companies, how are you supposed to know what skills to add to your executive assistant resume? Think about the skills you possess as you read the company’s job description. Some executive assistant roles will have a stronger focus on technical skills, such as data entry. Other executive assistant jobs may require you to dabble in customer service, and still, others may need someone to consistently manage calendars and plan itineraries.

Land your next job with our AI-powered, user-friendly tool.

Gut the guesswork in your job hunt. Upload your existing resume to check your score and make improvements. Build a resume with one of our eye-catching, recruiter-friendly templates.

• Work in real-time with immediate feedback and tips from our AI-powered experience. • Leverage thousands of pre-written, job-specific bullet points. • Edit your resume in-line like a Google Doc or let us walk you through each section at a time. • Enjoy peace of mind with our money-back guarantee and 5-star customer support.

Resume Checker Resume Builder

• See All Courses >
• SUCCESS STORIES

• GET YOUR FREE LINKEDIN HEADLINE SCORE >>

• GET YOUR FREE RESUME SCORE >>

• GENERATE YOUR JOB-WINNING COVER LETTER >>

• FIND ANY CONTACT’S EMAIL ADDRESS >>

• ResyMatch.io Scan and score your resume vs. any target job.
• ResyBuild.io Build a job-winning resume using proven templates and advice.
• CoverBuild.io Have AI generate a personalized, job-winning cover letter in
• HeadlineAnalyzer.io Transform your LinkedIn headline into a job-generating machine.
• ResyBullet.io Scan, score, and upgrade your resume bullets.
• Mailscoop.io Find anyone’s professional email address in seconds.
• The Job Search Email Playbook Our 100+ page guide to writing job-winning emails.
• Value Validation Project Starter Kit Everything you need to create a job-winning VVP.
• No Experience, No Problem Learn how to change careers with no experience.
• The Interview Preparation System A proven system for job-winning interview prep.
• The LinkedIn Launch Formula A proven system for six-figure success on LinkedIn.
• See All Blog Posts Check out all of our job search articles & posts.
• HeadlineAnalyzer.io Scan your LinkedIn Headline and turn it into a job-generating machine.
• LinkedIn Profile Optimization Our comprehensive guide to optimizing your LinkedIn profile.
• LinkedIn Headlines Learn how to write a crazy-effective LinkedIn headline.
• LinkedIn Profile Picture Learn how to create a job-winning LinkedIn profile picture.
• LinkedIn About Section Write a job-winning About section (with examples!)
• LinkedIn Cover Photos Learn how to create a job-winning LinkedIn cover photo.
• GET YOUR FREE LINKEDIN HEADLINE SCORE >>
• ResyMatch.io Scan your resume and turn it into a job-generating machine.
• ResyBuild.io Build a beautiful, job-winning resume using recruiter-approved templates.
• Resume Examples Check out example resumes for a range of job titles and industries.
• How To Write A Resume Learn how to write a resume that actually wins job offers.
• Resume Summaries Our guide on writing a job-winning resume summary.
• Resume Tips & Action Words 175+ tips & examples to supercharge your resume.
• GET YOUR FREE RESUME SCORE >>
• CoverBuild.io Use our tool to generate a personalized, job-winning cover letter in
• Cover Letter Examples Check out example cover letters for a range of job titles and industries.
• How To Write A Cover Letter Learn how to write a cover letter that actually wins job offers.
• Cover Letter Templates Check out our proven, job-winning cover letter templates.
• Addressing A Cover Letter Learn how to start a cover letter the right way.
• GENERATE YOUR JOB-WINNING COVER LETTER >>
• Mailscoop.io A tool to help you find anyone’s professional email in seconds.
• How To Get A Job Without Applying Online Our flagship guide for effective job searching in today’s market.
• How To Network Our comprehensive guide on learning how to network.
• Tips For Better Networking Emails 6 tips for writing networking emails that actually get results.
• What To Ask In An Informational Interview 10 great questions to ask during a networking conversation.
• FIND ANY CONTACT’S EMAIL ADDRESS >>
• How To Prepare For Interviews Our proven preparation framework for turning more interviews into offers.
• How To Create A Job-Winning Interview Presentation Learn our “silver bullet” Value Validation Project presentation strategy.
• Interview Questions & Answer Examples Job-winning example answers for common interview questions.
• What To Wear To An Interview A simple guide to dressing for the job you want.
• How To Write A Job-Winning Thank You Note Learn how to write a post-interview thank you that wins job offers.

Executive Assistant Resume Examples For 2024 (20+ Skills & Templates)

• LinkedIn 44
• Pinterest 0

Looking to score a job as an Executive Assistant?

You're going to need an awesome resume. This guide is your one-stop-shop for writing a job-winning Executive Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Resume
• The Best Skills To Include On An Executive Assistant Resume

How To Write A Job-Winning Executive Assistant Resume Summary

How to write offer-winning executive assistant resume bullets.

• 3 Executive Assistant Resume Examples

The 8 Best Executive Assistant Resume Templates

Here's the step-by-step breakdown:

Executive Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies look for candidates with strong organizational and multitasking skills to manage schedules, coordinate meetings, and handle correspondence. They also look for Executive Assistants with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your resume should show the company that your personality and your experience encompass all these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant resume:

• Tailor your resume to the job description you are applying for: Tailor your resume for each application, aligning your skills with the specific requirements of each job description.
• Detail previous experiences: Provide detailed descriptions of your roles, emphasizing hard and soft skills related to the job description.
• Bring in your key achievements: Showcase measurable achievements in previous roles and share your best work.
• Highlight your skills:   Highlight your skills in Communication, Management, Microsoft Office, and other abilities relevant to the role.
• Make it visually appealing: Use a professional and clean layout with bullet points for easy readability. Also, ensure formatting and font consistency throughout the resume and limit it to one or two pages.
• Use keywords: Incorporate industry-specific keywords from the job description to pass through applicant tracking systems (ATS) and increase your chances of being noticed by hiring managers.
• Proofread your resume: Thoroughly proofread your resume to eliminate errors (I recommend Hemingway App and Grammarly ). Consider seeking feedback from peers or mentors to ensure clarity and effectiveness!

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant resume.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant resume
• Open a copy of your target Executive Assistant job description
• In the widget below, paste your resume on the left, paste the job description on the right, and hit scan!

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

If you're ready to get started, use the widget below to run your first scan and get your free resume score:

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.

Scanning...

And if you're a visual learner, here's a video walking through the entire process so you can follow along:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high-level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an Executive Assistant role, it might look like this:

The first bullet includes the candidate's years of experience in the role and encompasses the skills that make them fit for the role.

The next two bullets are “Case Studies” of specific results they drove for companies they worked for. The last bullet wraps up with extracurricular information.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is that they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an Executive Assistant Highlight Reel:

The content of this example showcases a candidate transitioning from caregiving to an Executive Assistant role, leveraging their experience with and bringing in measurable results in the following bullet points. Then, they wrap up with a high-value extracurricular activity that's related to their target position.

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Executive Assitant with 8+ years of experience.

✅ Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Executive Assistant with 8+ years of experience.” 

ResyBullet gave that a score of 25/100.  Not only is it too short, but it's missing relevant skills, compelling language, and measurable outcomes:

Now, let's take a look at our second bullet,  “Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.”

ResyBullet gave that a 61 / 100. Much better! This bullet had more content focused on the experience in the Executive Assistant role, while also highlighting measurable results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam-packed with eye-popping, value-driven content!

If you're ready, grab a bullet from your resume, paste it into the widget below, and hit scan to get your first resume bullet score and analysis:

Free Resume Bullet Analyzer

Learn to write crazy effective resume bullets that grab attention, illustrate value, and actually get results., copy and paste your resume bullet to begin analysis:, 3 executive assistant resume examples for 2024.

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Executive Assistant Resume Example #1: A Traditional Background

Executive Assistant Resume Example #2: A Non-Traditional Background

For our second Executive Assistant Resume Example, we have a candidate who has a non-traditional background. In this case, they come from a background in caregiving but leverage experiences that help them transition to an Executive Assistant role. Here's an example of what their resume might look like:

Executive Assistant Resume Example #3: Volunteer

For our third Executive Assistant Resume Example, we have a candidate who's worked their first year since graduation as a volunteer. Here's an example of what their resume might look like when applying for an Executive Assistant role:

At this point, you know all of the basics you'll need to write an Executive Assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Free Job-Winning Resume Templates, Build Yours In No Time .

Choose a resume template below to get started:.

Key Takeaways To Wrap Up Your Job-Winning Executive Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each role you apply to
• Open your resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp or Grammarly to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your resume is taken care of, check out my guide on how to get a job anywhere without applying online!

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

LEAVE A REPLY Cancel reply

You must be logged in to post a comment.

Most Popular Posts

YOU’VE SEEN AUSTIN IN

WHAT CAN I HELP WITH?

Welcome Back To Cultivated Culture!

Log into your Cultivated Culture account using one of the options below:

Forgot your password? Click here to reset.

Need a free acount? Click Here To Sign Up

By logging in, you agree to Cultivated Culture's Terms of Use , Privacy Policy , and agree to receive email updates.

One Free Account, Four Job-Winning Tools

Sign up for a free Cultivated Culture account and get access to all of our job search tools:

Your Bullet Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your bullet along with suggestions for improving it:

Sign Up To Save & Export Your Resume

Sign up to create, save, and export your resume and get access to our suite of job search tools!

Sign Up To Get More Free Email Searches

Create a free account to unlock more email searches and get access to all four of our job-winning tools:

Your Headline Score is:

Sign up for a free Cultivated Culture account to get the full breakdown of your headline along with suggestions for improving it:

Already have an acount? Click Here To Log In

We Just Need You To Verify Your Email.

We just emailed you a 6-digit code. Please check your email and enter it below.

Note: Your progress will not be saved until your email is verified. Closing this pop up or window might cause you to lose your progress.

Invalid Code

Choose one of the options below to get the verification code we sent you!

We'll need you to verify your email address before you're able to unlock free scans.

We'll need you to verify your email address before you're able to unlock free templates, saves, and exports.

We'll need you to verify your email address before you're able to unlock free email searches.

We sent a verification code to your email, all you have to do is paste that code here and submit to get full access!

Looks Like You Still Need To Verify Your Email Address!

Whoops! Looks like you still haven't verified your email address. We'll need you to do that before granting free, unlimited access to our tools.

If you can't find the original verification email, click the link below and we'll send a new one:

Sent! Please check your email.

Oops you've hit your credit limit..

Looks like you've used all 10 of your free credits for the month. Your credit limit will refresh in days. You can learn more about your credit limit here.

Want to stop worrying about credits?

Sign up for our Unlimited plan to get instance unlimited access to all of our jon search tools for one low price. Click below to learn more:

Go Unlimited!

Change plan.

Upgrade your plan to get unlimited access to all 5 of our offer-winning job search tools and 200 email searches / week:

Go Unlimited (& Save 10%)!

Upgrade to get unlimited access to our resume tools, 200 email searches / week, and 10% off our regular pricing thanks to your friend :

Your Unlimited plan comes with...

Unlimited access to all 5 of our resume tools

200 Mailscoop searches per week

No obligations - cancel any time

By clicking "Upgrade My Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

By clicking "Change Plan," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Confirm Your Plan Change

Here is a summary of your plan change:

Current Plan:

Please note the following for plan changes:

Your new plan and rebill date will be effective immediately

The number above depict retail plan pricing, any adjustments or credits will be available in the Invoices section of your Billing tab

If you're moving to a lower cost plan, the difference will be credited to your account and applied towards your next payment

By clicking "Confirm Plan Change," you agree to Cultivated Culture's Terms of Service and Privacy Policy

Unlimited Plan Upgrade

Change payment method.

Promo code has been applied to your purchase!

Note: This is a monthly subscription, your card will be automatically charged every month until you cancel your plan.

Terms of Use | Privacy Policy

(C) 2024 Cultivated Culture

Note: You will not be charged for updating your credit card using this form. After your new card is added, you will be billed on the date of your next billing cycle.

Upgrade Complete!

You are officially a

Unlimited Member

Invoice Details

Paid Today:

Start Date:

Subscription:

Next Bill Date (Est.):

Note: This receipt and future invoices will be available in the Billing Tab of your Account Dashboard .

Do You Want To Secure Your Account?

Increase your account security with one of our multi-factor authentication options:

Choose An Authentication Method

Awesome! Let's make your account more secure.

Choose your preferred authentication method:

Text Message Authentication

Enter the phone number that you want to use to set up text-based authentication for your account:

Text Message Verification Code Sent!

Please check your phone for verification code and enter below:

Email Verification Code Sent!

Please check your email for verification code and enter below:

No problem, we'll skip this for now. Do you want us to remind you to secure your account?

Resume Worded   |  Career Strategy

Executive assistant resume summary examples.

Approved by hiring managers, here are proven resume summary examples you can use on your Executive Assistant resume. Learn what real hiring managers want to see on your resume, and when to use which.

• Executive Assistant
• Executive Administrative Assistant
• Executive Assistant in Human Resources
• Executive Assistant in Marketing
• Executive Assistant in Sales
• Executive Assistant to CEO
• Executive Personal Assistant
• Junior Executive Assistant
• Senior Executive Assistant
• Virtual Executive Assistant
• Executive Assistant resume templates
• Similar summary examples

Executive Assistant Resume Summary Example

Longevity in role.

Stating your tenure in the role you're applying for, as this summary does with "a decade of experience," gives recruiters instant insight into your expertise and reliability. It also allows them to visualize you in a similar long-term commitment with their organization, which can be a strong selling point.

Quantifying Achievements

Providing specific numbers related to your accomplishments, such as managing a team size or increasing efficiency by a certain percentage, showcases your ability to create measurable results. This can help recruiters understand the impact you might bring to their organization.

Highlighting Unique Skills

Mentioning specific tasks you've handled, such as coordinating international events, can show recruiters that you have a unique skill set. This can make you stand out from other candidates and show that you can handle complex, high-stakes tasks.

Executive Administrative Assistant Resume Summary Example

Efficiency implementer.

When you mention that you've implemented efficient procedures, you show potential employers that you're proactive and seek to enhance productivity. This suggests that you're not just a follower, but a leader who's ready to take initiative and bring positive changes.

Customer Satisfaction

Highlighting an improvement in client satisfaction can indicate to potential employers that you understand the importance of providing excellent service and maintaining good client relationships. This can be particularly appealing to companies who prioritize customer experience.

Budget Management

Mentioning your experience with budgeting and expense reporting shows that you have a handle on financial management. It also indicates your potential to contribute to cost-saving efforts within the company.

Applying for jobs can feel like throwing your resume into a black hole. Our tool helps you optimize your resume so it gets noticed by the right people. Get a detailed analysis and personalized suggestions for improvement in just a few clicks.

Executive Assistant in Human Resources Resume Summary Example

Efficiency upscale.

When you talk about improving recruitment workflows, it speaks volumes about your problem-solving abilities. It shows that you can spot bottlenecks, draft solutions and streamline processes. This is a great way to say you're not just an administrator; you're a strategic partner who takes proactive steps to improve operations.

Hiring Hero

Coordinating the hiring process for over 100 positions isn't a small thing. It points to your robust organizational skills and recruitment knowledge. This implies that you can manage multiple tasks concurrently, stick to timelines and make the hiring process faster and smoother.

Executive Assistant in Marketing Resume Summary Example

Campaign conductor.

Managing successful promotional campaigns means you've got project management skills and a solid understanding of marketing. It shows that you can coordinate various aspects of a campaign, collaborate with different teams and ensure its success.

Lead Generation Leader

When you talk about contributing to a 20% increase in lead generation, you're showing that you've played a role in business growth and understand the importance of marketing metrics. This implies that your work can lead to tangible results and ROI.

Implementing a social media management tool not only shows you're tech-savvy, but also shows you understand the importance of using technology to improve processes and obtain measurable data. It positions you as someone who's comfortable with digital tools and can use them to improve efficiency.

Executive Assistant in Sales Resume Summary Example

Retail environment expert.

Having experience in high-volume retail environments is a way of telling recruiters that you understand the fast-paced nature of sales. It hints at your capability to handle stress, manage several tasks simultaneously, and keep everything running smoothly.

Cost Cutback Contributor

A 15% reduction in supply costs? That's a clear, quantifiable achievement that shows you understand the importance of cost control. It alludes to your negotiation skills, vendor management, and your ability to contribute to the company's bottom line.

Executive Assistant to CEO Resume Summary Example

Diverse background.

Highlighting experience in diverse environments can demonstrate adaptability and a wide range of skills. This versatility could make you more appealing to employers who value employees that can thrive in various settings.

System Implementation

Illustrating your role in implementing a new CRM system can show potential employers that you're comfortable with technology and can contribute to the digital transformation of their business. It also gives a glimpse of your ability to adapt to and learn new systems, a valued trait in today's rapidly changing business world.

Executive Personal Assistant Resume Summary Example

Diverse industry experience.

When you showcase your background in distinct sectors like entertainment and finance, it demonstrates your adaptability. It makes you a versatile pick who can navigate different company cultures and industry nuances. This is a silent nod to your ability to handle diverse responsibilities and work with varied teams.

Tangible Time Management

Managing schedules for high-profile clients? That's a solid way to show you've got time management skills in spades. By highlighting your ability to maintain both personal and professional calendars while ensuring privacy, you're essentially saying that you can juggle priorities, maintain confidentiality and keep your boss organized!

Junior Executive Assistant Resume Summary Example

Industry-specific experience.

Stating your experience in a specific industry, like tech startups in this case, can demonstrate to recruiters that you're familiar with the unique challenges and pace of their sector. This can position you as a strong fit for their organization.

Balancing Priorities

Describing how you've managed calendars and correspondence for multiple departments can show your ability to juggle competing priorities, a critical skill for any executive assistant. This also shows your ability to stay organized and efficient in a dynamic environment.

Senior Executive Assistant Resume Summary Example

Streamlining operations.

Describing how you've improved workflows or implemented systems in past roles, as this summary does, conveys your problem-solving abilities and shows recruiters that you're always looking for ways to optimize processes.

Leadership Experience

Mentioning your experience in leading a team can show that you're capable of taking on responsibilities beyond your typical job description. Recruiters may also interpret this as an indication of your ability to mentor and develop others, which can be a valuable asset in any organization.

Virtual Executive Assistant Resume Summary Example

Remote work adaptability.

By specifying your proficiency in managing remote workflows, you showcase your adaptability to the new normal of work culture. This also implies that you're tech-savvy and can handle the unique challenges of remote work, which could be especially attractive to companies that operate remotely.

Global Team Management

Your ability to successfully coordinate virtual meetings for global teams speaks to your strong cross-cultural communication skills, your ability to navigate time zone differences, and your aptitude for handling technical difficulties. These are all essential skills in today's increasingly global and remote work environments.

Executive Assistant Resume Templates

Administrative assistant.

Dental Assistant

Administrative Resume Summary Examples

• > Administrative Assistant Summary Examples
• > Office Manager Summary Examples
• > Research Assistant Summary Examples

Administrative Resume Objective Examples

• > Administrative Assistant Objective Examples
• > Office Manager Objective Examples
• > Research Assistant Objective Examples

Administrative Resume Guides

• > Administrative Assistant Resume Guides
• > Office Manager Resume Guides
• > Research Assistant Resume Guides

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

7 Executive Assistant Resume Examples & Writing Guide

Executive assistant resumes are key for getting interviews. But what should you include? View 7 real executive assistant resume samples paired with writing tips from HR pros. Discover how to structure each resume section - summary, experience, skills, and education - to impress hiring managers. Make your executive assistant resume shine and open doors to top EA roles.

A strong resume is very important if you want to get hired as an executive assistant. Hiring managers look at many resumes, so yours needs to quickly show that you have the right skills and experience for the job.

In this article, you'll find 7 examples of great executive assistant resumes. You'll also learn how to write each section of your resume, step by step. The tips will help you create a resume that grabs attention and increases your chances of getting interviews.

Whether you're looking for your first executive assistant job or want to move up in your career, you'll find advice that you can use right away. By the end of this article, you'll know exactly how to put together a top-notch resume that helps you stand out from other applicants and land the executive assistant position you want.

Common Responsibilities Listed on Executive Assistant Resumes

• Managing and maintaining executive calendars, scheduling meetings, and making travel arrangements
• Preparing and editing correspondence, reports, and presentations
• Acting as a liaison between the executive and internal/external stakeholders
• Handling confidential and sensitive information with discretion
• Prioritizing and managing multiple tasks and projects simultaneously
• Conducting research and compiling data to support executive decision-making
• Managing expense reports and reconciling credit card statements
• Coordinating and organizing events, conferences, and meetings
• Providing administrative support, including answering phones, responding to emails, and managing files
• Assisting with the onboarding and training of new staff members
• Continuously seeking ways to improve efficiency and streamline processes

How to write a Resume Summary

In the realm of professional developments, creating an effective resume is key, particularly the summary or objective section. An expertly crafted summary or objective not only gives a concise overview of your expertise and career goals, but it also serves as your first chance to make a compelling impression on potential employers.

The Importance of Summary/Objective Section in a Resume

Your summary/objective section is akin to the prologue of a fascinating novel. It's your chance to engage the reader, in this case, a potential employer, from the outset. It's a concise summation of your professional prowess, succinctly presented in a digestible manner that sets the stage for the rest of your resume. This section is especially crucial in today's competitive job market, where recruiters and hiring managers often have to sift through countless resumes.

The importance of a well-crafted, compelling summary/objective section cannot be understated. It's not just about showcasing your skills; it's about packaging your professional value in a manner that's as engaging as it is informative. A stellar summary/objective section can elevate your resume in the eyes of recruiters, making you standout in a sea of candidate applications.

How to Craft a Summary/Objective Section

Embarking on the task of creating a summary/objective section might seem daunting, especially if you're just starting out in the professional realm. But fear not, here are some useful tips to guide you in crafting this crucial part of your resume.

Be Clear and Concise : Ensure your summary/objective is straight to the point. It should be clear about your career goals and relevant expertise. Keep it succinct and avoid unnecessary jargon.

Use Action Verbs and Quantifiability : Start your points with strong action verbs. Also, wherever you can, quantify your achievements. Numbers are much easier to understand and make your successes more tangible.

Tailor Your Text : Recognize what the employer is looking for and tailor your summary/objective to match that. It may mean making small changes every time you apply, but it will significantly increase your chances of success.

Avoid Negativity : Keep the tone of your summary/objective positive. Don't mention what you lack or bring up any failures. Focus on what you can offer, instead of what you can't.

Stay Relevant : Ensure all the information is relevant to the job you are applying to. Don't include useless information. Every point should sell you as a candidate for the specific role you are applying for.

Creating a powerful summary/objective section is a lot like magic. Sure, it needs a comprehensive understanding of your skills and career goals, a dash of creativity, and a healthy dose of patience, but once you master it, you'll be well on your way to crafting a standout resume—a feat that would undoubtedly elevate your standing in the professional realm.

Strong Summaries

• Versatile Executive Assistant with over 5 years of experience supporting high-level executives in a fast-paced corporate environment. Proficient in calendar management, event coordination, and communication, providing optimal support to busy executives.
• Dedicated Executive Assistant with a ten-year track record in managing administrative tasks for top executives. Proven ability in liaising with clients, maintaining appointments, and managing special projects.
• Experienced Executive Assistant recognized for making administrative operations smooth through excellent time-keeping skills, proficient organization, and clear communication. Skilled at making travel arrangements, coordinating meetings, and multitasking.
• Result-driven Executive Assistant offering strong organisational skills and proficient in Microsoft Office Suite. Proven expertise in meeting planning, facilitating communication, and prioritizing tasks to increase efficiency.

Why these are strong ?

These are good examples because they highlight the candidates’ main skills, experience, and achievements making it easy for hiring executives to easily see the candidates' qualifications at a glance. Each summary uses different approaches to highlight unique qualifications. For example, the first example highlights versatility and proficiency, the second one focuses on the ten-year track record and liaison skills, the third underlines smooth operation skills, and the last one uses result-oriented approach. Starting with experience and skills in the summary section is a good practice because it allows potential employers to get a clear understanding of what the candidate can offer to their company.

Weak Summaries

• Tasked with coordinating meetings, making travel arrangements, preparing reports, and ensuring day to day office smoothness.
• Helping in managing an executive's schedule, assisting in document preparation, and communicating with senior management, coworkers, and the general public.
• I'm a great team player, always on time, always finish my work, and make good coffee.
• Handling some secretarial duties like coordinating travel, answering phones, and responding to emails. Also responsible for managing calendars and setting up meetings.
• My duties include everything important that an Executive Assistant does.

Why these are weak ?

The telling points of the above examples are all vague, unquantifiable, and generic. They do not give any quantifiable insight into their skills or job performance. They also fail to show any specific achievement or instance where they positively impacted their previous employers. Using such vague statements wouldn't convince hiring managers since it does not indicate the applicant's abilities to handle unique and specific situations in the job. This makes it difficult for employers to imagine them being successful in the role. Furthermore, incorporating humor or trivial details, such as 'makes good coffee', is highly unprofessional and may undermine the seriousness of the role.

Showcase your Work Experience

A well-prepared resume is more than just a chronicle of your working life; it’s an instrument that can help narrate your professional story in a compelling (but no-nonsense) manner. Amidst its many sections, one component that holds remarkable importance is the 'Work Experience' segment. This section not only speaks about where you've been, but also alludes to where you can go, both in skill and capability. Specifically, for an Executive Assistant, it paints a vivid portrait of your capacity to handle administrative tasks, manage business operations, and facilitate smooth company functioning.

Crafting A Transparent Work Experience Section: The Essentials

When assessing how to adeptly articulate your work experience, providing a clear and simple narration of your professional journey becomes integral. For an Executive Assistant, the approach remains the same.

1. Start With The Basics

Always commence by specifying the crucial details of your previous jobs. A straightforward list including your job title (exact industry designation), name of the company, location, and the time frame you worked there is a good place to start. This provides a solid foundation upon which to build your work experience story.

2. Focus on Responsibilities

Next, delve into the key tasks and responsibilities you shouldered. As an Executive Assistant, your roles might span across executive support, corporate communication, event planning, strategic support, and more. Each responsibility need not get equal room; focus on those aspects that mark you out as a uniquely skilled and proficient individual in your area of expertise.

Quantify your achievements and impact in each role using specific metrics, numbers, and percentages to demonstrate the value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

3. Spotlight On Achievements

Where many tend to falter is in making their work experience look like just another bland laundry list of responsibilities. The secret lies in integrating your achievements. But remember, the trick here is to balance between bragging and underselling. Bring forth those accomplishments which not only make you feel proud but highlight your added value within a corporate setting.

4. Tailor For The Targets

Every job application is a unique entity, and crafting a 'one-size-fits-all' work experience narrative might fall flat. Skimming through the job requirements of the role you are applying for, and subtly tailoring your work experience to echo these needs, can significantly increase relevance.

Even though your responsibility is to depict your executive assistant role in its comprehensive capacity, elaborate predominantly on those parts which sync up with what your prospective employer is hunting for.

5. Maintain Professional Tone and Language

No matter how informal the company culture might be, preserving a professional tone in the resume is non-negotiable. Communicate your work experience in simplest possible language, avoiding jargon as far as possible.

Remember, as you recount your work experience as an Executive Assistant, your objective is to create an attractive but honest description of your career till now. To achieve this balance, stick to factual information, keep your explanations brief yet robust, and underline the skills that set you apart. It’s all about taking your experience and presenting it in a fashion that speaks not only of where you’ve been, but more importantly, where you can go.

Strong Experiences

• Managed a team of five, delegating tasks and ensuring completion to increase overall efficiency and productivity.
• Coordinated meetings with different executives from a wide range of companies, enhancing networking and professional relationships.
• Assisted with the preparation of company-wide presentations, playing a key role in displaying company performance and future goals.
• Streamlined office operations through improved workflow optimization, introducing technologies for better task management.
• Managed the executive's schedule, arranging meetings and appointments, and ensuring no conflicting engagements.

These examples are good for an Executive Assistant's resume as they are specific, quantifiable, and showcase the individual's accomplishments and skills. The applicant has proven, through these examples, that they can manage teams, maintain professional relationships, assist in significant company operations and handle management responsibilities. The examples highlight task delegation, networking, presentation skills, workflow optimization, and effective management — all of which are vital skills for an Executive Assistant. Such bullet points are more likely to catch a potential employer's interest.

Weak Experiences

• Did stuff for the boss.
• Checked email and other stuff.
• Handled random company things.
• Organized whatever was necessary.
• Managed, like, a ton of paperwork and stuff.

The above examples are considered bad practice for an Executive Assistant's resume for several reasons. Firstly, they lack specificity and detail, which employers seek to understand the candidate's actual competencies and experience. Phrases like 'Did stuff for the boss' are vague and do not highlight any specific skill or responsibility. Secondly, the language used is informal and unprofessional ('stuff', 'like, a ton', etc.), which doesn't give a good impression of the candidate's communication skills. Lastly, they do not result in any tangible or quantifiable outcome. The resume points should ideally illustrate the impact or value added by the candidate in the role. Therefore, more detailed and professionally articulated bullet points would improve these bad examples tremendously.

Skills, Keywords & ATS Tips

Everybody agrees that both hard and soft skills are vital for an Executive Assistant. That's so because these skills help you navigate your work effectively, collaborate with others, and ensure efficiency. But, how do skills relate to keywords and ATS or 'Applicant Tracking System'? That's what we’ll discuss today - minus the unnecessary jargon.

Why Should an Executive Assistant Develop Hard and Soft Skills?

Hard skills are practical abilities you acquire through training or education, such as writing, scheduling, or proficiency in a specific software. As an Executive Assistant, you must have hard skills in project management, administration, and basic IT. These are essential to handle the technical aspects of your role, such as arranging meetings, managing correspondence, and maintaining records.

On the other hand, soft skills are less tangible. They focus on character traits and interpersonal skills. As an Executive Assistant, you need to develop soft skills such as communication, decision-making and problem-solving abilities, and flexibility. These enable you to establish good relationships, sensibly manage crises, and adapt to different situations.

Both hard and soft skills are crucial in striking a balance - hard skills allow you to complete tasks, soft skills make it easier for you to interact with others and emerge as a reliable team player.

The Role of Keywords in Your Resume

Keywords are words or phrases that highlight your skills and qualifications. They describe what you can do and how you can add value to a particular role. These are essential for two reasons. One, they help recruiters understand your skills and expertise at a glance. Two, they are crucial for passing the Applicant Tracking System (ATS), which brings us to our next point.

Understanding the ATS (Applicant Tracking System)

The ATS is a tool used by many companies to manage job applications. This software screens and sorts resumes to find the ones that best match the job description. It uses keywords to do this. If your resume contains keywords that match the job description, it has a better chance of getting past the ATS. This is why it's essential to use keywords in the skills section of your resume.

The Connection Between Keywords, ATS & Skills

Your skills, keywords, and the ATS form a vital triangle. The skills you list form the basis of potential keywords. ATS uses these keywords to determine if your resume matches the job description. Therefore, the connection between these elements is very important!

Here's a simple strategy. Scrutinize the job description. Note down all the required hard and soft skills. These are your potential keywords. Make sure you use these exactly as they are written in the job description in the skills section of your resume. This raises the chances of your resume meeting the criteria established by the ATS.

Overall, hard and soft skills contribute to your effectiveness as an Executive Assistant. Keywords, particularly those used in the skills section, are vital to make your resume ATS-friendly. Ensure that you incorporate skills that are directly related to the job requirements and present them well in your resume. This will set you on a positive path towards landing your desired job.

Remember, your resume is a tool to showcase your capabilities and potential. By understanding and applying these insights, you will be able to create a resume that not only demonstrates your suitability for the Executive Assistant role but also successfully navigates the ATS.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

• Event Planning
• Project Management
• Administrative Support
• Time Management
• Microsoft Office Suite
• Data Analysis
• Record Keeping
• Conflict Resolution
• Problem Solving
• Office Equipment Maintenance
• Bookkeeping
• Customer service
• Process Improvement
• Social Media Management
• Strategic Planning

Soft Skills

• Communication
• Organizational Skills
• Flexibility
• Adaptability
• Confidentiality
• Interpersonal Skills
• Attention to Detail
• Multitasking
• Decision Making
• Stress Management
• Problem-Solving
• Critical-Thinking
• Time-Management
• Negotiation

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

• Coordinated
• Streamlined
• Implemented
• Communicated
• Prioritized
• Administered
• Facilitated

Education & Certifications

To add education/certificates to your resume as an Executive Assistant, start by creating a dedicated "Education" section. Place this section near the top if you're a recent graduate, or towards the bottom if you have a considerable amount of work experience. Include the title of your degree/certificate, the institution where you earned it, and the dates of attendance or completion. For certifications, it's also beneficial to note whether they're currently active and any identifying numbers associated with them. Always remember to prioritize the most relevant qualifications for the job you're applying for.

Some of the most important certifications for Executive Assistants

Validates expertise in Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.

Recognizes excellence in the administrative profession, focusing on communication, project management, technology, and leadership skills.

Demonstrates expertise in meeting and event planning, including site selection, budgeting, logistics, and risk management.

Validates knowledge and skills in facilitating Scrum teams and promoting Agile project management practices.

Resume FAQs for Executive Assistants

What is the best format for an executive assistant resume.

The most effective format for an executive assistant resume is the reverse-chronological format. This format highlights your most recent and relevant experience first, making it easy for hiring managers to quickly assess your qualifications. It also allows you to showcase your career progression and achievements in a clear, concise manner.

How long should an executive assistant resume be?

An executive assistant resume should typically be one to two pages long, depending on the length of your career and the depth of your experience. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant and impactful information that demonstrates your skills and accomplishments.

What are the most important skills to highlight on an executive assistant resume?

When crafting your executive assistant resume, focus on highlighting a mix of technical, organizational, and interpersonal skills. Some key skills to include are: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), strong written and verbal communication, excellent time management and multitasking abilities, attention to detail, problem-solving skills, and the ability to work well under pressure. Additionally, emphasize any experience with project management, event planning, or managing confidential information.

How can I make my executive assistant resume stand out?

To make your executive assistant resume stand out, focus on quantifying your achievements and demonstrating the impact you've had in your previous roles. Use specific examples and metrics to showcase your success, such as 'Implemented a new filing system that increased efficiency by 30%' or 'Managed executive calendar, scheduling over 50 meetings per week and ensuring no conflicts.' Additionally, tailor your resume to the specific job description, highlighting the skills and experiences that align with the company's needs. Finally, use a clean, professional design and error-free writing to create a polished and compelling resume.

An Executive Assistant provides administrative support to top executives. To craft an impactful resume: Highlight organizational skills managing busy schedules and travel. Spotlight communication abilities handling confidential matters. Demonstrate multitasking expertise juggling diverse tasks. Emphasize relevant experience with strong action verbs like "coordinated", "prioritized" and "facilitated". Tailor your resume to the role's specific requirements.

Highly organized and proactive Executive Assistant with a proven track record of supporting C-level executives in fast-paced environments. Adept at streamlining operations, managing complex schedules, and facilitating seamless communication. Committed to driving efficiency and contributing to organizational success.

• Manage the CEO's calendar, prioritizing meetings and appointments to ensure optimal time management and productivity.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.
• Act as a liaison between the CEO and internal departments, facilitating effective communication and collaboration.
• Oversee expense reporting and reconciliation, ensuring compliance with company policies and financial guidelines.
• Supported a team of three senior executives, managing their calendars, travel, and administrative tasks.
• Implemented a new filing system, improving document organization and retrieval efficiency by 30%.
• Coordinated off-site meetings and company events, handling logistics, vendor management, and on-site support.
• Conducted research and compiled reports on industry trends and competitor analysis to support executive decision-making.
• Mentored and trained two junior administrative assistants, fostering their professional development and growth.
• Provided comprehensive administrative support to the CFO and the finance department.
• Managed the CFO's calendar, prioritizing meetings and ensuring effective time allocation.
• Processed invoices, expense reports, and purchase orders, maintaining accurate financial records.
• Coordinated the preparation and distribution of monthly financial reports to key stakeholders.
• Assisted in the planning and execution of quarterly board meetings and investor presentations.
• Calendar Management
• Travel Coordination
• Meeting Planning
• Expense Reporting
• Document Management
• Executive Support
• Project Coordination
• Vendor Management
• Presentation Preparation

Junior Executive Assistant role: Supporting high-level executives with scheduling, travel logistics, and confidential tasks. Requires excellent multitasking, communication, and organizational skills. Resume tips: Highlight administrative experience, attention to detail, and proficiency with office software. Quantify achievements like streamlining processes. Tailor your skills to anticipate executives' needs.

Highly motivated and detail-oriented Junior Executive Assistant with a proven track record of providing exceptional administrative support to top-level executives. Skilled in managing complex schedules, coordinating travel arrangements, and optimizing organizational processes to enhance efficiency and productivity. Adept at building strong professional relationships and maintaining confidentiality in high-pressure environments.

• Provided comprehensive administrative support to the Chief Financial Officer and executive team, managing complex calendars and coordinating high-level meetings and events.
• Streamlined expense reporting processes, reducing reimbursement processing time by 40% and ensuring timely and accurate submissions.
• Collaborated with cross-functional teams to organize executive off-sites and quarterly board meetings, handling all logistical aspects and ensuring flawless execution.
• Managed confidential correspondence and sensitive documents, maintaining the utmost discretion and professionalism.
• Developed and implemented a new filing system, improving document accessibility and retrieval times by 25%.
• Supported a team of 5 senior consultants, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Acted as the primary point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.
• Prepared and edited presentations, reports, and correspondence, ensuring adherence to company branding and quality standards.
• Assisted with onboarding new hires, creating training materials and facilitating orientation sessions.
• Organized team-building events and volunteer opportunities, fostering a positive and collaborative work environment.
• Provided general administrative support to the HR department, handling data entry, filing, and document management.
• Assisted with the coordination of interviews and candidate assessments, ensuring a smooth and efficient hiring process.
• Maintained office supplies inventory, anticipating needs and placing orders to ensure uninterrupted operations.
• Greeted visitors and answered incoming calls, directing inquiries to the appropriate team members and providing exceptional customer service.
• Collaborated with the facilities team to coordinate office maintenance and repairs, ensuring a safe and comfortable work environment.
• Meeting Coordination
• Stakeholder Communication
• Onboarding Assistance
• Office Supply Management
• Customer Service
• Filing Systems
• Facility Coordination
• Proficient in Microsoft Office Suite

An Entry Level Executive Assistant provides crucial administrative support to executives, managing schedules, travel plans, and correspondence. Requirements include excellent organizational abilities, multitasking skills, and computer proficiency. When crafting your resume, highlight any administrative experience, strong communication skills, and tech abilities like the MS Office suite. Focus on showcasing your time management and organizational talents. Keep your resume concise yet impactful at one page.

Highly motivated and detail-oriented Entry Level Executive Assistant with a passion for supporting executives and contributing to organizational success. Skilled in managing schedules, coordinating meetings, and maintaining confidentiality. Adept at multitasking and thriving in fast-paced environments while ensuring exceptional accuracy and efficiency.

• Provided administrative support to a team of 5 executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Maintained an organized filing system for confidential documents and ensured timely distribution of reports and correspondence
• Assisted in the preparation of presentations and reports, ensuring accuracy and adherence to brand guidelines
• Demonstrated strong attention to detail by proofreading and editing documents, resulting in error-free materials
• Received commendation from executives for exceptional organizational skills and proactive approach to task management
• Supported a busy office of 20+ employees by managing phone lines, greeting clients, and handling general inquiries
• Maintained office supplies inventory and placed orders as needed, ensuring uninterrupted operations
• Assisted with the onboarding process for new hires, preparing necessary documentation and coordinating orientation sessions
• Demonstrated adaptability by quickly learning new software systems and processes, contributing to improved office efficiency
• Received positive feedback from colleagues and supervisors for strong communication skills and ability to handle multiple tasks simultaneously
• Provided administrative support to the university's student services department, serving a diverse student population
• Maintained an organized and welcoming front desk area, directing students to appropriate resources and services
• Assisted with data entry and record-keeping, ensuring accurate and up-to-date student information in the database
• Demonstrated strong interpersonal skills by effectively communicating with students, faculty, and staff
• Received recognition from the department head for exceptional customer service and commitment to student success
• Travel Arrangements
• Proofreading and Editing
• Phone and Email Etiquette
• File Organization

A C-Level Executive Assistant provides high-level support to top executives, managing schedules, travel, and confidential matters. When crafting a resume, highlight exceptional organizational, communication, and problem-solving abilities. Emphasize experiences showcasing multitasking, prioritization under pressure. Include relevant certifications. Focus on succinct yet compelling descriptions within the word limit.

Dynamic and highly motivated C-Level Executive Assistant with over a decade of experience supporting top executives in fast-paced, high-pressure environments. Proven track record of optimizing workflows, managing complex schedules, and facilitating seamless communication. Known for exceptional organizational skills, keen attention to detail, and the ability to anticipate and proactively address challenges.

• Provide high-level administrative support to the CEO, managing complex calendar, travel arrangements, and correspondence
• Act as a liaison between the CEO and internal departments, ensuring smooth communication and timely resolution of issues
• Coordinate board meetings, prepare agendas, and maintain confidential records and documents
• Implement process improvements that increased efficiency and productivity across the executive team by 25%
• Manage special projects and events, consistently delivering exceptional results under tight deadlines
• Provided comprehensive administrative support to the CFO, managing calendar, travel, and expense reports
• Prepared financial reports and presentations for executive meetings and board meetings
• Coordinated with finance and accounting teams to ensure accurate and timely reporting
• Implemented a new expense reporting system, reducing processing time by 30% and improving accuracy
• Managed the onboarding process for new hires in the finance department, ensuring smooth transitions
• Provided administrative support to multiple executives, managing calendars, travel, and correspondence
• Coordinated meetings and events, ensuring flawless execution and positive stakeholder experiences
• Managed office supplies and equipment, ensuring optimal inventory levels and timely maintenance
• Implemented a new filing system, improving document organization and retrieval time by 40%
• Trained and mentored junior administrative staff, fostering a culture of continuous improvement
• Event Management
• Office Management
• Correspondence Management
• Liaising with Internal Departments
• Training & Mentoring
• Confidentiality & Discretion
• Adaptability & Flexibility

An Executive Assistant to the CEO handles complex administrative operations including scheduling, travel and correspondence. Required skills: superb multitasking, time management and interpersonal abilities. When writing your resume, emphasize any experience providing elite-level executive support. Quantify achievements evidencing your organizational prowess and capacity to juggle multiple mission-critical priorities seamlessly.

Dynamic and proactive Executive Assistant with extensive experience supporting C-level executives in fast-paced environments. Adept at anticipating needs, managing complex schedules, and facilitating seamless communication. Exceptional organizational and problem-solving skills, combined with a strong commitment to confidentiality and professionalism.

• Provide comprehensive administrative support to the CEO, including managing calendar, travel arrangements, and correspondence
• Serve as a liaison between the CEO and internal departments, ensuring smooth communication and timely resolution of issues
• Organize and coordinate high-level meetings, board meetings, and corporate events
• Prepare and edit executive-level presentations, reports, and other confidential documents
• Implement and maintain efficient filing systems and databases for easy retrieval of critical information
• Supported a team of senior executives, prioritizing and managing multiple tasks and projects simultaneously
• Coordinated domestic and international travel, including booking flights, accommodations, and ground transportation
• Managed expense reports and reconciliations, ensuring adherence to company policies and procedures
• Planned and executed company-wide events, including annual meetings, conferences, and employee recognition programs
• Trained and mentored junior administrative staff, fostering a collaborative and efficient work environment
• Provided administrative support to multiple executives in a fast-paced, high-profile entertainment industry setting
• Managed complex calendars, coordinating meetings and appointments with clients, agents, and industry professionals
• Handled sensitive and confidential information with the utmost discretion and professionalism
• Assisted in the planning and execution of industry events, premieres, and client meetings
• Demonstrated flexibility and adaptability in meeting the diverse needs of multiple executives and departments
• Confidential Communication
• Liaison and Coordination
• Problem-solving
• Professionalism

A Senior Executive Assistant provides comprehensive administrative and operational support to C-suite executives. To craft an effective resume: 1) Highlight relevant experience managing executives' schedules, travel arrangements, and confidential matters with poise. 2) Showcase skills in project coordination, communication, multitasking, and proficiency with office tools like MS Office suite. 3) Demonstrate an ability to anticipate needs, solve problems, and prioritize in a fast-paced environment. 4) Use a clean, easy-to-scan format that highlights your qualifications concisely.

Highly accomplished Senior Executive Assistant with over 10 years of experience supporting C-suite executives in fast-paced, high-pressure environments. Proven track record of optimizing workflows, managing complex schedules, and facilitating seamless communication across all levels of the organization. Adept at anticipating needs, problem-solving, and delivering exceptional results with a proactive and detail-oriented approach.

• Serve as a liaison between the CEO and internal/external stakeholders, facilitating effective communication and collaboration
• Organize and coordinate executive-level meetings, board meetings, and company-wide events
• Develop and implement process improvements to streamline operations and enhance efficiency
• Manage confidential information with the utmost discretion and maintain strict confidentiality
• Provided comprehensive administrative support to the President, managing calendar, travel, and communication
• Coordinated cross-functional projects and initiatives, ensuring timely completion and successful outcomes
• Prepared and edited executive-level presentations, reports, and correspondence
• Managed expense reports, budget tracking, and financial administration for the President's office
• Served as a trusted advisor, offering strategic insights and recommendations to support decision-making
• Provided administrative support to multiple executives, managing calendars, travel, and communication
• Coordinated meetings, events, and conferences, ensuring flawless execution and logistics
• Managed projects and initiatives, collaborating with cross-functional teams to drive results
• Developed and maintained filing systems, ensuring efficient organization and retrieval of information
• Provided exceptional customer service to internal and external stakeholders
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Expertise in calendar management and scheduling
• Strong project management and organizational skills
• Excellent verbal and written communication skills
• Proven ability to manage multiple priorities and meet tight deadlines
• Exceptional attention to detail and accuracy
• Proactive problem-solving and decision-making abilities
• Strong interpersonal skills and ability to build relationships at all levels
• Adept at managing confidential information with discretion
• Proficient in expense reporting and budget tracking
• Experienced in event planning and coordination
• Ability to work independently and collaborate effectively in a team environment
• Adaptable and flexible in a fast-paced, dynamic work environment
• Skilled in process improvement and workflow optimization
• Proficient in customer relationship management (CRM) systems

An Executive Administrative Assistant provides comprehensive support to ensure seamless operations for executives. Key responsibilities include managing complex schedules, arranging travel, preparing reports and presentations, and prioritizing correspondence. Proficiency in MS Office, outstanding organizational and communication abilities are required. When crafting your resume, clearly highlight relevant administrative experience, including quantifiable achievements. Emphasize your exceptional multi-tasking, time management, and interpersonal skills. Use distinct section headings for a polished format. Finally, incorporate keywords from the job posting to demonstrate your qualifications directly align with the requirements.

Highly organized and detail-oriented Executive Administrative Assistant with over 10 years of experience supporting C-level executives in fast-paced environments. Adept at managing complex schedules, optimizing workflows, and facilitating seamless communication. Known for discretion, adaptability, and a proactive approach to problem-solving.

• Manage the CEO's calendar, prioritizing meetings and appointments to ensure optimal time management
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
• Prepare and edit executive correspondence, presentations, and reports
• Liaise with internal departments and external stakeholders to facilitate effective communication and project coordination
• Organize and maintain confidential files and documents, ensuring compliance with company policies and legal requirements
• Provided comprehensive administrative support to the SVP of Operations
• Managed expense reports, invoice processing, and budget tracking
• Coordinated onboarding and training for new executive assistants
• Planned and executed high-level meetings, events, and conferences
• Developed and implemented process improvements to streamline administrative tasks
• Supported the CFO and other finance executives with daily administrative tasks
• Managed calendars, scheduled meetings, and coordinated travel arrangements
• Prepared and distributed financial reports and presentations
• Maintained filing systems and ensured the confidentiality of sensitive information
• Assisted with the planning and execution of quarterly board meetings and investor relations events
• Calendar management
• Travel coordination
• Expense reporting
• Meeting and event planning
• Document preparation and editing
• Project coordination
• Confidential information management
• Process improvement
• Stakeholder communication
• Office management
• Time management
• Attention to detail

• Executive Assistant Resume Example

Resume Examples

• Common Tasks & Responsibilities
• Top Hard & Soft Skills
• Action Verbs & Keywords
• Resume FAQs
• Similar Resumes

Common Responsibilities Listed on Executive Assistant Resumes:

Speed up your resume creation process with the AI-Powered Resume Builder . Generate tailored achievements in seconds for every role you apply to.

Executive Assistant Resume Example:

• Managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction.
• Developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization.
• Maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.
• Provided administrative support to multiple departments, including managing calendars, coordinating meetings, and preparing reports, resulting in a 25% increase in departmental efficiency.
• Developed and maintained a comprehensive database of executive contacts, resulting in a 15% increase in successful business connections.
• Assisted with onboarding and training of new employees, resulting in a 20% reduction in ramp-up time and increased productivity.
• Managed executive budgets and reconciled corporate credit card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
• Planned and coordinated successful events, including staff meetings and conferences, resulting in a 20% increase in attendance and positive feedback.
• Provided detailed minutes of meetings and tracked progress of key projects, resulting in a 15% increase in project completion rates and improved communication among team members.
• Project management
• Time management
• Organizational skills
• Database management
• Budget management
• Event planning
• Relationship building
• Administrative support
• Calendar management
• Report preparation
• Onboarding and training
• Meeting coordination
• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Confidentiality
• Microsoft Office proficiency
• Adaptability
• Team collaboration

Top Skills & Keywords for Executive Assistant Resumes:

Hard skills, soft skills, resume action verbs for executive assistants:, generate your resume summary.

Resume FAQs for Executive Assistants:

How long should i make my executive assistant resume, what is the best way to format a executive assistant resume, which keywords are important to highlight in a executive assistant resume, how should i write my resume if i have no experience as a executive assistant, compare your executive assistant resume to a job description:.

• Identify opportunities to further tailor your resume to the Executive Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Complete the steps below to generate your free resume analysis.

Related Resumes for Executive Assistants:

• Administrative
• Executive assistant objectives and summaries

Executive assistant Objectives and summaries

32 Executive assistant objectives and summaries found

A well-written objective or summary on your resume can be the difference between getting rejected, or getting invited for an interview. Copy any of these Executive assistant objective or summary examples, and use it as inspiration for your own resume. All examples are written by certified resume experts, and free for personal use.

Learn more about: objective vs. summary

Executive assistant

Summary examples.

Dedicated and dependable Executive Assistant with vast experience in serving senior and C-level executives managing complex scheduling, event planning, and ad hoc projects. Recognized as an organized professional who can effectively multi-task with high attention to detail and accuracy. Leverages strong communication skills and a proactive mindset to work autonomously in a fast-paced environment thriving under pressure.

Organized and detail-oriented professional who enjoys providing personalized and timely support to the executive team. Known to facilitate a collaborative environment for employees and guests through maintaining effective internal and external communication, planning events, and coordinating special projects. Hones excellent written and oral communication skills with the ability to solve complex problems quickly within fast-paced corporate environments.

Results oriented administrative professional, with a record of success in exceeding the expectations of superiors. Recognized for sharp wit in resolving administrative issues that otherwise would have obstructed the flow of office operations. Designed new effective workflows for office operations.

Objective examples

Proactive and detail oriented administrative professional with a record of success in supporting business objectives by designing and implementing innovative workflows that drive efficiency and cut back of costs. Seeking an opportunity to contribute to the success of Acme Inc. as an Executive Assistant.

5+ years of experience in supporting C-Suite Executives and Senior Leadership overseeing multiple calendars and making domestic and international travel arrangements. Currently, I am looking for a full-time Executive Assistant position to serve senior staff.

Meticulous Executive Assistant with 2 years’ experience in supporting to a high-level executive at a tech start-up. Seeking to take on a more challenging role that fully utilizes my skill set at Acme Corp.

Organized, detail-oriented, and self-motivated personal assistant with extensive office management experience. Proficient and energetic organizer with excellent written and verbal communication skills and ability to control inventories, appointment schedules, and customer communications. Proactive self-learner with flexibility and able to succeed in high volume and fast-paced environments.

Focused, collaborative, and client-oriented secretary with 5+ years’ experience managing all aspects to office management and cultivating impactful client relationships. Efficient and practical professional with excellent time management skills, business acumen, and history of preparing, organizing, and collating business documents and memos. Communicative collaborator serving as point of contact for clients, colleagues, vendors, and executive leadership.

Organized professional, experienced in providing administrative support and service coordination within diverse, fast-paced environments. Offers a work ethic that consists of taking initiative, applying critical thinking, and streamlining procedures to enhance the flow of the workplace. Utilizes excellent communication and interpersonal skills to effectively communicate with internal stakeholders. Thrives in fast-paced environments prioritizing and managing multiple demands calmly and effectively. Bilingual (Spanish and English) and typing speed of 60 WPM.

Organized and self-sufficient professional looking to leverage office administration experience and skills in documentation and database management towards supporting a company’s mission and productivity goals. Confident and curious learner with strong time management skills seeking growth opportunities.

I offer 5 years of demonstrated experience supporting staff in all administrative duties ensuring the organization runs smoothly. I collaborate across the departments and staff to resolve conflicts, and negotiated with vendors and suppliers to reduce the cost of office supplies by 20%. I am ready to accept a new challenge as Secretary to add value to your organization.

Dedicated and proactive secretary with experience managing file handling operations for multiple businesses and private practices. Reliable project manager eager to align with business in the healthcare field and apply skills in research and data analysis towards growth and expansion initiatives.

Personal assistant

Solution-oriented and self-directed professional with 7 years of progressive experience in office administration and secretarial tasks. Creative problem solver with a history of providing solutions to chaotic situations. Expertise in answering calls, complex calendars, meetings, and travel arrangements of senior executives. Thrives in fast-paced highly challenging environments with the ability to multitask and prioritize daily workload.

Detail-oriented and organized professional with Bachelor of Arts degree in English and excellent project management skills. Collaborative organizer with proven track record handling all aspects to office management including handling client phone calls and walk-ins, scheduling events, and facilitating leadership communications. Detailed analyst with strong research skills and passion for efficiency in meeting productivity goals and improving documentation operations.

Proficient, responsible, and organized personal assistant with 15+ years’ experience managing scheduling and communications tasks while supporting process improvement initiatives for several C-level executive business leaders. Intuitive and dependable trainer with history of mentoring junior and mid-level personal assistants to ensure maximum department efficiency and smooth transfer of responsibilities in the event of promotions.

Organized and detail-oriented senior assistant with 12+ years’ office management and scheduling oversight experience. Collaborative leader looking to partner with an innovative company and pursue greater opportunities for professional growth.

I am a detail-oriented and organized professional with over 5 years of experience in assisting executives while taking ownership of multiple projects. Obtained proficiency in Microsoft Office, Trello and other tools to prioritize daily tasks. Looking for a new challenge to support senior executives in various administrative tasks.

Flexible, self-motivated, and eagle-eyed personal assistant with 4+ years’ experience handling all communications and scheduling tasks for company Chief Executive Officer (CEO). Reliable coordinator looking for opportunities to grow as a professional assistant while supporting innovative business goals.

• Easy step-by-step builder
• Professional templates
• Try for free!

Professional resume templates

Make a resume that wins you interviews! Choose one of these professionally-designed resume templates and follow 3 easy steps to complete.

Create a perfect resume in a few minutes

• Field-tested resume templates created by experts
• Powered by Resume.io
• Try now for free!

Free resume templates

• Free for personal use
• Direct download as a Microsoft Word document
• Created by a CPRW certified resume expert
• Optimized for applicant tracking system (ATS) screening

Choosing a correct resume format and template

Resume template

Download our American style resume template. Chronological resume format. Download a functional resume template .

Learn more about the differences between a resume and a CV .

CV template

Download our British/European style cv template. Similar to a resume but more commonly used in Europe, Asia and Africa.

Download cv-template.docx 29.34 KB