administrative assistant intern cover letter

Administrative Assistant Intern Cover Letter Example

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Start your Administrative Assistant Intern cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. You should also mention where you found the job posting. In the first paragraph, it's crucial to grab the reader's attention by expressing your enthusiasm for the role and the company. You could also mention a key achievement or skill that makes you a strong candidate for the position. Remember, the opening of your cover letter sets the tone for the rest of the document, so make it engaging and relevant to the Administrative Assistant Intern position.

The best way for Administrative Assistant Interns to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating their interest in the role, and suggesting a follow-up. For example, "Thank you for considering my application. I am eager to bring my administrative skills to your team and learn more about your organization. I look forward to the possibility of discussing my application with you further." This ending is professional, shows enthusiasm for the role, and opens the door for further communication. Remember to end with a formal closing such as "Sincerely" or "Best regards," followed by your full name.

Administrative Assistant Interns should include several key elements in their cover letter to make it effective and compelling. 1. Contact Information: At the top of your cover letter, include your full name, address, phone number, and email address. If applicable, you can also include your LinkedIn profile. 2. Professional Greeting: Address the hiring manager directly if you know their name. If not, a simple "Dear Hiring Manager" will suffice. 3. Introduction: Start by stating the position you're applying for. You can also include where you found the job listing. 4. Body of the Letter: This is where you sell yourself. Highlight your relevant skills, experiences, and qualifications that make you the best candidate for the job. As an intern, you might not have a lot of work experience, but you can discuss relevant coursework, volunteer work, or projects that demonstrate your administrative skills. 5. Company Knowledge: Show that you've done your research about the company. Explain why you're interested in working there and how you can contribute to their mission or goals. 6. Closing Paragraph: Reiterate your interest in the position and express your eagerness to discuss further in an interview. 7. Professional Closing: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your full name. 8. Postscript: A postscript (P.S.) is optional, but it can be a powerful way to include an additional piece of information that makes you stand out. Remember, your cover letter should not just repeat your resume. It should complement it by providing a more personal and detailed explanation of your skills and experiences. Proofread your cover letter carefully for any grammar or spelling errors, as these can make a negative impression on potential employers.

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Administrative Intern Cover Letter Examples & Writing Tips

Use these Administrative Intern cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Administrative Intern Example 1
• Administrative Intern Example 2
• Administrative Intern Example 3
• Cover Letter Writing Tips

Administrative interns provide support to office workers by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get the most out of your administrative internship, you need a great cover letter. Use these examples and tips to write an administrative intern cover letter that stands out from the competition.

Administrative Intern Cover Letter Example 1

I am excited to be applying for the Administrative Intern position at ABC Corporation. I am a recent graduate of XYZ University with a degree in Business Administration. I am confident that I have the skills and experience required for this position and I am eager to learn and grow in an administrative role.

I have experience in customer service, office administration, and data entry. I am proficient in MS Office and I am confident that I can quickly learn to use other software programs. I am a motivated and hardworking individual who is always looking for new opportunities to learn and grow.

I am excited to learn about the administrative processes at ABC Corporation and to contribute my skills and experience to the team. I believe that I have the potential to be a valuable asset to your company and I look forward to the opportunity to discuss my qualifications further. Thank you for your time and consideration.

Administrative Intern Cover Letter Example 2

I am writing to apply for the Administrative Intern position that was recently posted on your website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your company.

I have over three years of experience working in an administrative capacity. I have experience handling a wide range of tasks, from answering phones and greeting guests to managing schedules and preparing reports. I am also proficient in using Microsoft Office Suite and have experience using various other software programs.

I am a hard-working and motivated individual who is always looking for new challenges. I am confident that I can be a valuable asset to your team, and I look forward to the opportunity to discuss this position further with you.

Thank you for your time and consideration.

Administrative Intern Cover Letter Example 3

I am writing to express my interest in the Administrative Intern position that you have posted. I believe that I would be a great fit for this position and would love the opportunity to discuss it with you further.

I graduated from the University of Michigan in May of this year with a Bachelors Degree in Business Administration. My concentration was in Marketing and Management, which has given me a unique skill set that I believe will be beneficial to your company. I have always been interested in business and how it works. I have had the opportunity to work in different capacities within the business world, including marketing, sales, and operations. These experiences have helped me develop skills such as communication, organization, and leadership.

My most recent experience was working as an administrative intern at ABC Company. I worked closely with the Vice President of Sales and Marketing on projects such as developing new sales strategies, creating presentations for clients, and organizing events. I also assisted with day-to-day office tasks such as ordering supplies, managing calendars, and answering phones.

I am confident that my skills and experience make me a strong candidate for this position. I am a hard worker who is willing to learn and take on any task that is asked of me. I am also very personable and enjoy interacting with people. I believe that these qualities will help me succeed in this position.

Thank you for your time and consideration. I look forward to hearing from you soon.

Administrative Intern Cover Letter Writing Tips

1. use the cover letter to explain your motivation for wanting the internship.

Administrative internships can be a great way to learn about the inner workings of a company and to see if a career in administration is right for you. In your cover letter, be sure to explain why you’re interested in the internship and what you hope to learn from it. You might also want to mention any previous administrative experience you have, as this will show hiring managers that you’re serious about pursuing a career in this field.

2. Highlight your organizational skills

One of the most important skills for an administrative intern is being able to stay organized. Hiring managers will be looking for candidates who can handle multiple tasks simultaneously and who have a strong attention to detail. In your cover letter, be sure to highlight any organizational skills you have that will be beneficial in this role.

3. Show that you’re a team player

Administrative work can often be overwhelming, but it’s important to remember that success depends on teamwork. In your cover letter, be sure to talk about how you’re a good team player and how you work well with others. This will show hiring managers that you’re capable of handling the demands of the job.

4. Proofread your cover letter

One of the best ways to make a good impression on hiring managers is to make sure your cover letter is free of errors. proofread your cover letter for mistakes in grammar, spelling, and punctuation. This will show that you’re serious about the position and that you take your job applications seriously.

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Administrative Intern Cover Letter Example

Writing a cover letter for an administrative intern position is an important step in the job application process. It can be a great way to stand out from the competition and make sure your resume is read. To ensure your cover letter is successful, it is important to customize it to the position you are applying for, and highlight any relevant skills, experience, and qualifications. This guide will provide an overview of essential elements to include, as well as an example of a well-written administrative intern cover letter.

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Administrative Intern Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Administrative Intern position at [Company Name]. I recently graduated from [University Name] with a degree in [Degree], and I am eager to apply the skills I developed during my college career to the work of an Administrative Intern.

My studies have exposed me to a variety of administrative tasks that I am confident can be applied to this role. I am an organized, detail- oriented worker with the ability to juggle multiple projects at once. I am proficient in Microsoft Office Suite, and I have experience working with databases. I also have excellent customer service, communication, and problem- solving skills.

During my time in college, I completed an internship with [Company Name] that allowed me to gain valuable insight into the daily operations of a large organization. This experience gave me a better understanding of the administrative process and helped me hone my skills. I am confident I can use this knowledge to assist your team in a successful and efficient manner.

I am excited about the prospect of joining the [Company Name] team and I would welcome the opportunity to discuss my qualifications in more detail. I have enclosed my resume and I look forward to hearing from you.

[Your Name]

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What should a Administrative Intern cover letter include?

A cover letter for an Administrative Intern position should be tailored to the organization and position. It should emphasize the applicant’s qualifications, experience, and skills related to the position and organization.

The cover letter should include a brief introduction that introduces the applicant and mentions the position they have applied for. The body of the cover letter should include a summary of the applicant’s qualifications, highlighting their most relevant experience and skills. The applicant should also mention how their experience and skills make them an ideal candidate for the Administrative Intern position.

The conclusion of the cover letter should include a brief summary of their qualifications and their enthusiasm for the position, as well as a call to action. The applicant should also thank the hiring party for their time and consideration.

In addition, the cover letter should be formatted correctly and be free of errors. It should also include contact information and be addressed to the appropriate person.

Administrative Intern Cover Letter Writing Tips

A cover letter is an important part of the job application process. As an administrative intern, you need to make sure that your cover letter is well- written and effectively communicates your qualifications. Here are a few tips to help you write a great administrative intern cover letter:

• Research the Company: Before you start writing your cover letter, research the company to learn more about its mission, goals, and objectives. This will help you craft a cover letter that is tailored to the company and the position for which you are applying.
• Focus on Your Qualifications: In the body of the cover letter, include a few sentences about your qualifications that make you the best fit for the administrative intern position. Make sure to focus on the skills and abilities that are relevant to the role.
• Keep it Concise: Your cover letter should not be more than one page. Make sure to keep it to the point and include only relevant information.
• Proofread: Once you have finished writing your cover letter, make sure to give it a final read- through to check for any errors. Even the smallest mistakes can detract from the quality of your cover letter, so make sure to proofread it thoroughly.

Common mistakes to avoid when writing Administrative Intern Cover letter

Writing the perfect cover letter for an Administrative Intern position can be a difficult task, especially if you’re a first- time job seeker. A cover letter should be professional, concise and demonstrate your interest in the position. To help you write the best cover letter for an Administrative Intern position, here are some mistakes to avoid:

• Not Customizing the Cover Letter: A generic cover letter is a major turn- off for recruiters. You should make sure to customize your cover letter to match the job description.
• Not Following Instructions: If the job description states that you should include a certain type of information in the cover letter, make sure to follow it. Not following instructions shows the hiring manager that you are not detail- oriented.
• Using Poor Grammar: Grammatical errors in a cover letter are unacceptable. Always proofread your cover letter before sending it to the hiring manager.
• Failing to Mention Your Qualifications: Your cover letter should highlight your qualifications and skills that make you the best candidate for the job. Make sure to mention why you would be an asset to the company.
• Not Including Contact Information: Make sure to include your contact information at the end of your cover letter. This allows the hiring manager to easily get in touch with you.

By avoiding these common mistakes, you can write the perfect cover letter for an Administrative Intern position. Keep in mind that a cover letter is your chance to make a great first impression, so make sure it is error- free and tailored to the job you’re applying for.

Key takeaways

When applying for an administrative internship, you need to stand out from the competition by submitting a cover letter that makes a positive impression. Here are some key takeaways for writing an impressive administrative intern cover letter:

• Demonstrate your passion for the role: Employers want to see your genuine enthusiasm for the position and your desire to learn and grow. Let them know why you would be a great fit for the role.
• Highlight your qualifications: Showcase your relevant qualifications, such as your skills with various software programs, knowledge of administrative tasks, and abilities to multitask.
• Show that you understand the company: Doing research on the company before you apply will help you to show that you have a genuine interest in the role.
• Keep it brief: Remember to keep your cover letter brief and to the point. The employer doesn’t want to read a lengthy document.
• Use a professional tone: Make sure your cover letter has a businesslike tone and is free from any mistakes.
• Close the letter strong: Finish your cover letter on a strong note by thanking the employer for his/her time and expressing your enthusiasm for the role.

Frequently Asked Questions

1. how do i write a cover letter for an administrative intern job with no experience.

As an Administrative Intern applicant with no work experience, it is important to highlight the skills and qualifications that make you a great fit for the role. Start your cover letter by mentioning the position you are applying for and a few of your qualifications that make you a great candidate. Next, provide examples of some of the skills you have acquired in school, such as time management, organization, problem solving, and communication. Use this opportunity to demonstrate how you can use these skills to contribute to the team. Finally, show your enthusiasm for the position and express your excitement to learn more about the role.

2. How do I write a cover letter for an Administrative Intern job experience?

When applying for an Administrative Intern role with previous experience, highlight the skills and accomplishments you have achieved in your prior positions. Begin your cover letter by introducing yourself and mentioning the role you are applying for. Next, give examples of how you have used your administrative and organizational skills in your previous positions. Showcase how you were able to streamline processes, manage projects, and improve the efficiency of the team. Finally, include the value you can bring to the team and express your eagerness to share your experience and knowledge.

3. How can I highlight my accomplishments in Administrative Intern cover letter?

When writing your cover letter for an Administrative Intern role, make sure to showcase your accomplishments in the field. Start by introducing your qualifications and the role you are applying for. Next, provide examples of your accomplishments in prior positions, such as improving organizational processes, training new interns, and leading team projects. Make sure to explain how your efforts directly impacted the success of the team. Finally, emphasize how you can use your experience to bring value to the team and express your enthusiasm for the position.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Administrative Intern Cover Letter Example

The job profile of an Administrative Intern is of the entry-level and may vary from one establishment to another. Nonetheless, the crux remains the same. More often than not, students pursuing their graduation or post-graduation in business management, apply for the role of an Administrative Intern.

To draft the ideal cover letter for the position of an Administrative Intern, use our sample Administrative Intern Cover Letter . Please be aware that this is just a sample and you will have to personalize it as per your potential employer and your qualifications.

• Cover Letters
• Office & Administrative

What to Include in a Administrative Intern Cover Letter?

Roles and responsibilities.

An Administrative Intern works under the guidance and supervision of an experienced administrative professional and follows his directions. An Administrative Intern is responsible for various administrative, clerical , supervisory, and communicative work across multiple domains.

• Answer and direct phone calls.
• Organize and schedule appointments and meetings.
• Maintain contact lists.
• Produce and distribute correspondence memos , letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Write letters and emails on behalf of other office staff.
• Book conference calls, rooms, taxis, couriers, hotels, etc.

Education & Skills

In addition to meeting the required qualifications, the Administrative Intern cover letter should include the following skills :

• Problem-solving and multi-tasking skills.
• Ability to read, write, and speak fluent English.
• Excellent verbal, written, and communication skills.
• Good knowledge of day-to-day activities in an organization.
• Self-motivated and independent.

Successful cover letters for an Administrative Intern often mention the following qualifications:

• A Bachelor’s degree in Business Management or an MBA.

Administrative Intern Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am writing to express my interest in the post of Administrative Intern at your esteemed organization. I was made aware of the internship program at your company by the placement cell of my university and after visiting your website, I am thoroughly interested in joining your company.

The groundbreaking achievements of [XXX Company] piqued my interest. Within a few years of establishment, [XXX Company] has outdone itself in all the fields of its operation. If given a chance, I can prove to be a valuable asset to your company.

I completed my Bachelor’s in Business Administration and I am currently pursuing an MBA. I am a Certified Microsoft Office Specialist: Associate (Office 365 and Office 2019). I also served as the Head of Administration and Logistics at my university’s annual college festival. During my final year of my bachelor’s degree, I worked with [YYY Company] as an Administrative Intern for two months. Some of the responsibilities I handled are listed below:

• Aided in the preparation of reports.
• Submitted and settled expense reports.
• Answering and directing phone calls.
• Ordering and maintaining office supplies.
• Planning and arranging meetings.
• Work with the senior management and handle their queries.
• Communicate with the department heads and assist them with their tasks.

My previous internship experience helped me gain a good knowledge of the daily activities in an organization. I have also worked on various tasks simultaneously and delivered them well within the deadline. Moreover, Working with [XXX Company] would be an honor and I think that I can prove to be a valued asset to your company.

Thank you for your time.

Sincerely, [Your Name]

The cover letter provides a unique opportunity to include things that can not be added to your resume. Tailor your Administrative Intern Cover Letter according to the instructions provided in the job listing. Your cover letter should not be a copy of your resume. Check out our Administrative Intern Resume sample to gain ideas on how to draft the perfect resume for this role.

Customize Administrative Intern Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Office & Administrative Cover Letters

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Administrative Cover Letter Samples & Examples That Worked in 2024

How to build a job-winning administrative cover letter

In the dynamic world of business, administrative professionals are the unsung heroes, the masters of organization, the wizards of scheduling, and the warm welcome that brightens any office's day.

As you embark on crafting your cover letter for that dream administrative job, let your superpowers shine through. Showcase your skills, experience, and enthusiasm that make you the perfect fit for this pivotal role in keeping the gears of the business turning smoothly and efficiently.

In this guide, we'll teach you 5 key steps to writing an administrative cover letter. Keep reading to learn all about:

• Crafting a killer administrative cover letter header & headline
• Using a personalized greeting on your cover letter
• Writing an attention-grabbing cover letter introduction
• Showing your professional value in an administrative cover letter
• Ending your cover letter with a powerful closing statement

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft a killer administrative cover letter header & headline

The beginning of your cover letter should always be comprised of 2 main parts:

• The Header: The header of a cover letter will contain all necessary contact and mailing information for both you and the employer.
• The Headline: The headline is a brief one-sentence and one-line statement that hooks the reader’s attention, similar to a headline you would see on a news story.

Each of these elements should be kept short and sweet, taking up only the first quarter of space on your cover letter. Below is a breakdown of how to properly format a header and write a compelling headline:

Formatting the header

When writing a header, include 3 lines of text in the top left-hand corner of your cover letter. These lines of text should contain:

• Line 1: The company name and department you are applying to
• Line 2: Your full name and professional title
• Line 3: Your contact information (phone number, email address, etc.)

Here's an example of an effective cover letter header

To: The Coca Cola Company, Administrative Department

From: John Doe , Administrative Professional (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

Writing the headline

Formatting your cover letter headline is easy with the right approach. You should always use a keyword related to the position, an eye-catching number or trigger word , a powerful adjective , and a promise .

Here's an example and breakdown of an administrative cover letter headline

3 Key Reasons Why I Am the Perfect Administrative Professional for Your Company

Trigger Word/Number : 3 Key Reasons Keyword: Administrative Professional Adjective: Perfect Promise: “for Your Company” – this shows you are committed to using your talents specifically for their needs

Create your cover letter fast with artificial intelligence.

2. use a personalized greeting on your administrative cover letter.

One of the best ways to not only grab employers’ attention but also show your own attention to detail and level of commitment is to use a personalized greeting to start your cover letter with.

Rather than writing “To Whom It May Concern,” instead you should research the exact name of the hiring manager or department head you are submitting your application to.

In the event that you cannot uncover who will be reviewing your application, opt instead for saying:

 To the [Company Name] Team

To the [Company Name] Hiring Manager

3. Write an attention-grabbing introduction for your administrative cover letter

The first paragraph of your cover letter is arguably the most important, as this is where you will highlight your best attributes to grab the reader’s attention and compel them to read further.

While you should aim to keep your introduction short – ideally between one to three sentences – you should also try to include the following information:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Here's an example to help demonstrate how to write an administrative cover letter introduction

To the [Company Name] Hiring Manager,

I am an Administrative Manager with more than 8 years of experience working in legal offices. After speaking with your Marketing Specialist, Jane Doe, it is clear to me that your company’s passion for civil justice matches my own professional dedication to the cause.

In this example, the applicant clearly lists their title and years of experience. They add an extra layer of effectiveness by directly naming a person within the company they know and have spoken with, giving the reader an immediate professional reference.

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4. Show your professional value in an administrative cover letter

After you have written your introduction, it is time to provide more in-depth insights into who you are as an administrative professional. The body of your cover letter should contain two to three additional paragraphs detailing why you are a great fit for the company and vice versa.

When writing these paragraphs, aim to answer the following questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

As you list out different accomplishments in your cover letter, make sure to use specific and quantifiable details that convey the professional value that you can contribute to the company.

Here's an example of how to describe accomplishments in a cover letter

In my previous role as an administrative assistant at ABC Company, I took the initiative to implement a new digital filing system, reducing paper usage by 40% and significantly improving document retrieval time. This improvement not only saved the company money on paper and printing costs but also enhanced overall office efficiency.

Additionally, I was entrusted with managing the executive's calendar and successfully coordinated complex schedules, resulting in a 15% decrease in scheduling conflicts and ensuring smooth operations for important meetings and events.

My ability to prioritize tasks and maintain a high level of accuracy has been recognized by receiving commendations from supervisors and colleagues alike. I am excited to bring my proactive approach and strong organizational skills to contribute to the success of [Company Name].

5. End your administrative cover letter with a powerful closing statement

The final component of your administrative cover letter is the closing statement.

A well-written closing statement should be between one to two sentences in length. Within this statement, you should include the following information:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Altogether, these parts should look similar to the following example

I am eager to get in touch with your team to discuss how I can apply my administrative passions and expertise to support your business. To express my continued interest in this position, I will be available every workday between 12 p.m. to 3 p.m. for the next month to speak with you directly via call, virtual meeting, or in-person interview. You may reach me at (123) 456-7890.

Warm Regards,

[Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

Subcategories

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• Facilities Manager
• Front Desk Receptionist
• Office Staff
• Personal Assistant

All administrative cover letter examples

Related administrative resume examples

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5 Administrative Assistant Cover Letter Samples in 2024

• Administrative Assistant (AA) Cover Letter
• Entry-Level AA
• Executive AA
• Write Your Administrative Assistant Cover Letter

You’re an organized professional, capable of making quick decisions on the fly. Paperwork gets organized, meetings are scheduled, and calls are answered with proper etiquette when you’re on the job.

However, does your cover letter serve as the perfect complement to your administrative assistant resume , thereby enhancing your candidacy for your next administrative assistant role?

Writing a great cover letter that encapsulates your comprehensive skill set is no small feat. So, we’ve created expert-researched administrative assistant cover letter examples designed to assist you in showcasing your abilities effectively, ensuring you stand out as the ideal candidate for the administrative assistant position you aspire to secure in 2024. To further streamline the process, our cover letter generator can help tailor your application to perfection.

Administrative Assistant Cover Letter Example

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Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Keywords you find from the company’s about page like “information-driven insights,” “centered around efficiency,” and “harnessing the power of information” show you’ve cared enough to research this organization—and that you were willing to put in time to make that connection, a pretty desirable trait in an administrative assistant!

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Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Entry-Level Administrative Assistant Cover Letter Example

• Link your opening with a strong closer to wrap up effectively. You should re-emphasize your alignment with the company’s mission and express eagerness to contribute to its culture to portray a genuine interest in the company and the role.
• Also, providing specific examples from past experiences can show how you’ve applied relevant skills even without extensive full-time experience.

Executive Administrative Assistant Cover Letter Example

• Emphasizing significant improvements you’ve made in your previous roles signals the potential impact of your addition to the team.
• Mentioning the company’s mission statement toward the end of your cover letter shows you’ve researched the company and resonate with its objectives, indicating a cultural fit.

Senior Administrative Assistant Cover Letter Example

• Sizing your paragraphs evenly ensures visual harmony. And while you may use a refined, formal tone for more traditional companies, a startup culture can do with subtle casualness.

Legal Administrative Assistant Cover Letter Example

• Consider Luca’s example: he didn’t glorify Baker Botts LLP through some generic lens. He took a step back in time to the 1840s, appreciating the firm’s long journey. Won’t such authenticity stand out? Alternatively, recognize a recent accolade the company won or one of its highly acclaimed innovative projects.

Related cover letter examples

• Administrative Assistant Resume
• Business analyst
• Human resources
• Operations manager
• Product manager

Write an Effective Administrative Assistant Cover Letter

Admin assistants are organized and accurate. Start by reviewing the job description and focusing on key skills for the position’s needs, like phone etiquette and travel planning. It helps show hiring managers you meet their exact needs for the role.

Grab attention with a customized greeting and intro

Correspondence for emails and other forms of written communication is in your wheelhouse as an admin assistant, so you should do great on this part.

Pretend you’re writing to an important client. Search the job description, company website, and LinkedIn (or other social media platforms) for the hiring manager’s contact info. If despite every effort, you can’t find a specific person to address in the greeting, include something like “Dear [company name] hiring staff.”

Once you’ve nailed the greeting, you need a compelling opener. Pull in introductory information about your interest in the company. For instance, you could reference your connection to their mission or how you’d fit into the position, such as your love for data management, if that’s a key need in the role. 

Use your skills in building connections to avoid being too generic at all costs, like the example below. It doesn’t address a specific person in the greeting, and the opening paragraph doesn’t mention core aspects of the position.

Yikes, too generic!

I was excited to come across this job! I’m an experienced professional with the skills you need.

Have you ever wanted to catch someone’s attention in correspondence? Use those abilities to write a specific opener like the one below. You can immediately tell who the cover letter is for with a specific addressee and the company, LexisNexis, mentioned in the first sentence. Plus, it shows interest in the company’s culture and needs by referencing information-driven insights and a dynamic team environment.

Highly specific opener for the win!

Dear Ms. Akbari,

I have long admired LexisNexis’ commitment to helping professionals advance their work through information-driven insights. Collaborating with a dynamic team centered around efficiency is where I’ve proven to be effective for the last four years; I’m ready to contribute from day one as your next administrative assistant.

Tailor the body to the company’s needs

You’re no stranger to the need for data and details in business settings. The same is true for the body of your admin assistant cover letter to properly display your skills.

Administrative professionals use a variety of skills and technology during daily tasks. You may go from entering customer data to scheduling travel plans in an instant. Tailoring what you write here to the company’s needs is ideal.

Does the job description mention Google Suite for managing schedules? Then your experience using Google Calendar to schedule Zoom meetings with 99% accuracy would be great to mention.

Try something like this:

A well-rounded skills and results-oriented body paragraph

During my internship at GreenTech Solutions, I developed a solid foundation in administrative tasks, with a focus on Microsoft Office Suite, Microsoft Outlook, Google Calendar, and Dropbox. My organizational skills allowed me to manage around 162 appointments and meetings for the executive team. This improved the workflow and resulted in a 27% decrease in scheduling conflicts.

Come full circle with your closing paragraph

When speaking with customers, you close by rounding out all the information to ensure they grasp everything. That’s what the closing of your admin assistant cover letter should do.

Connect with the company’s needs and values one last time to reinforce your fit, such as your passion for providing a great customer experience if you’ll be greeting clients or answering calls.

Also, include a call to action, such as “I hope to hear from you soon.” It’s the same way you’d reinforce your interest in a client you want to hear back from.

What you don’t want to do is pull in irrelevant information to the job’s needs or not have any call to action, like the closer below. 

We’re missing something here!

I’ve been using computers from a young age, which is why I believe I’m the ideal candidate for the role. You can count on my tech-focused ability to get the job done right.

Thank you for reading my cover letter.

Instead, connect with the company’s needs like the closer below. It restates key skills like technology, organization, and communication essential for admin assistants. Plus, it reconnects with the sustainability values of BP America Inc. with a friendly call to action at the end.

Use a closer that connects with the role!

My skills in technology, ability to stay organized, and strong communication skills make me an ideal candidate for the administrative assistant role at BP America Inc. I’m eager to join a team that values efficiency and actively supports sustainability initiatives.

I look forward to the possibility of discussing how I can contribute to your team. Thank you for considering my application.

Maria Martinez

Administrative Assistant Cover Letter Mistakes to Avoid

• Keep your administrative assistant cover letter tidy! Organization is crucial in your job role, so demonstrating this by making sure your body paragraphs flow well is wise. If a recruiter gets lost or off-track while skimming an administrative assistant cover letter, they’ll probably push that application package aside: If an applicant can’t organize a cover letter well, how are they going to keep track of appointments and important deadlines?
• Another way to showcase attention to detail (especially those within individual documents, which you handle on a daily basis) is to find clever uses for keywords from the job description. Check the “job requirements” section for some good starting points, looking for chances to enhance a point that overlaps with the company’s needs.
• Speaking of the organization’s needs and mission, you’ll want to align yourself there as well. A reference to the obstacles currently outlined in the job ad or business website shows you’re prepared to adapt to individualized requirements and help where you’re needed. That’s a highly desirable skill when looking for someone to book the CEO’s next flight and hotel room!
• Opening and closing cover letters can end up being common pitfalls for aspiring administrative assistants like yourself. Since attention to detail and organization are such critical parts of your role, you’ll want to open with a personalized greeting and an opening paragraph that briefly summarizes how a couple of your skills will enrich the organization. Your closer should wrap up some highlights from your letter’s body, concluding with a grateful and clear call to action.

You’re used to analyzing correspondence quickly, so use those skills to review the job description and see if you can find the name of a hiring manager or contact person. Otherwise, look through LinkedIn or the company website to track down the name of an HR manager or the department lead you’d be assisting.

Find core parts of previous positions or experiences you can relate to the role. For instance, if you provided customer service at a retail job, that would be great to include, and you could share metrics like achieving high customer satisfaction scores.

When speaking to clients, you likely match their tone to connect with them. Do the same in your cover letter by matching your tone to the job’s description. Is the job description friendly and business casual? Then using the same style and discussing the energy you bring to the workplace would be ideal.

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Home » Job Tips » Resume Writing Tips » Cover Letter For An Administrative Assistant

Cover Letter for an Administrative Assistant: Key Elements, Sample, & More

Are you looking for a job as an administrative assistant? If so, you’re in the right place! An administrative assistant acts as the backbone of an organization by streamlining and managing general office operations efficiently. This role requires strong organizational, multi-tasking, and prompt problem-solving skills .  However, with so many people eyeing these roles, it is crucial to stand out from the competition. A well-written cover letter can help in outshining the competition while increasing your chances of landing the job you desire. In this blog, we will guide you through a template, sample, and key elements to create an impressive cover letter for an administrative assistant that will highlight your relevant skills and leave a lasting impression on recruiters. So, let’s dive in and get started!

Table of Contents

Cover Letter for an Administrative Assistant: Key Elements

A cover letter outlines how your skills and qualifications are relevant to the position of administrative assistant. By including these key elements in your administrative assistant cover letter, you leave a lasting impression on your recruiter and increase your chances of being selected for the job. 

The header marks the beginning of the cover letter. This section provides your personal information including your name, contact information, and email address. This serves as a channel of communication between the recruiter. Here’s a sample of the header: 

Your Name  Your Phone Number  Your Email Address Date

2. Salutation 

The salutation acts as a greeting to the recruiter and adds a personal touch to the cover letter. 

• If you are aware of the hiring manager’s name, you can address your cover letter as Dear (Name). 
• If you are unable to find the name through this, you can simply address your cover letter as Dear Hiring Manager/Team.

3. Introduction

This section serves as a hook to your cover letter. Here, provide the basic information including the job role you are applying for, how you came across it, and why you want to apply for it. Additionally, highlight what inspired you to apply to the company and your passion for the administrative assistant job role. 

You can share this information with creative anecdotes or hooks if the company culture resonates with that. For instance, if the company values creativity, illustrate how your innovative problem-solving skills at a previous job align with their culture. By crafting a vivid narrative, you can showcase your skills and impress the recruiter.

4. Body Paragraphs 

The body paragraphs play a crucial role in making your cover letter effective. Utilize this section to impress the recruiter by emphasizing your skills and expertise relevant to the job requirements. 

• If you are creating a cover letter for an administrative assistant with no experience, then highlight your strong suits such as skills, theoretical knowledge, and eagerness to learn. 
• Whereas, for an experienced position,  you can showcase your suitability for a job by highlighting either your work experience or relevant skills.

Additionally, you may also mention your career objective and how this job role aligns with it. You should be able to provide a unique answer to the question, ‘ Why should we hire you ,’ that is tailored to your specific skills and experience.  

5. Closing Paragraph

The closing paragraph marks the end of the cover letter. Provide a summary of your skills and experience while highlighting the value you can bring to the company. Showcase your eagerness to join the company and your desire to discuss your suitability for the role in an interview. Thank the recruiter for their time and consideration and provide your contact information to facilitate future communication. 

Cover Letter Template for an Administrative Assistant

If you wish to craft a professional and impressive administrative assistant cover letter, you can consider this cover letter template for the administrative assistant as a guide. 

Sample Cover Letter for an Administrative Assistant

To better understand the structure of a cover letter, here is an example of an administrative assistant cover letter.

Cover Letter for an Administrative Assistant: Effective Tips

Follow these essential tips to create an effective cover letter for an administrative assistant. 

1. Research and Proofread

Before writing your administrative assistant cover letter, thoroughly research the company using its website and social media to understand its culture and values. Tailor your letter to incorporate relevant details from the job description and your resume. After writing, proofread for errors and accuracy, ensuring alignment with the job requirements.

2. Quantify Your Achievements 

Quantifying achievements involves providing statistical data to substantiate accomplishments, such as increasing employee engagement by 10% with a centralized communication platform. 

Utilizing the STAR method in examples offers clarity on skills, achievements, and crisis management abilities, enhancing confidence and professionalism in your cover letter.

3. Make Your Cover Letter About the Company

Applicants typically commit the common mistake of making a cover letter for an administrative assistant about themselves. Doing this may result in reducing your chances of getting shortlisted for the interview. 

Recruiters expect your cover letter to communicate how your skills and expertise can add value to the company. Remember to highlight your strong points while conveying their relevance to the company’s growth.

4. Remember to Add Keywords From the JD

Incorporating keywords from the job description into your cover letter offers several benefits. It helps pass applicant tracking system screenings, aligns your cover letter with the job description, and communicates your value effectively.  Smartly positioning keywords enhances engagement, compelling recruiters to read further and increasing your chances of being shortlisted.

In a competitive job market, a well-crafted cover letter for an administrative assistant position can be the difference between getting noticed and getting overlooked. As an administrative assistant, you have a unique set of skills and experience to offer, and your cover letter should reflect that. So don’t be afraid to let your passion and enthusiasm shine through in your writing. 

Ready with your administrative assistant cover letter? Start your job-seeking journey with jobs at Internshala , where you can apply for jobs at leading companies. Also, explore our advanced Excel course and business communication course to enhance your skills and resume. 

Answer: A cover letter is important for an administrative assistant position as it allows you to showcase your skills, experience, and qualifications. that make you suitable for the job. It also provides an opportunity to demonstrate your communication skills and attention to detail, which are essential for an administrative assistant role.

Answer: To make your cover letter stand out from the crowd, you should tailor it to the specific job and company you are applying to. Use keywords from the job description and highlight your relevant skills and experiences. Make sure your cover letter is well-structured, error-free, and easy to read. Use a professional tone and avoid generic statements.

Answer: Some common mistakes to avoid when writing a cover letter for an administrative assistant position include using a generic template, including unrelated anecdotes/information, and not proofreading for errors. Avoid using jargon or technical terms that the hiring manager may not understand. Also, do not repeat your resume in your cover letter. Instead, focus on highlighting your relevant experiences and skills. Finally, avoid using a casual tone or being too informal in your writing.

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Shailja Kaushik has been an Editor with Internshala since March 2023. She loves creative writing and experimenting with different forms of writing. She has explored different genres by working with journals and radio stations. She has also published her poems and nano tales in various anthologies. She graduated at the top of her class with Bachelor's in English and recently completed her Master's in English from the University of Delhi. Her experiments with writing continue on her literary blog.

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11 entry level administrative assistant cover letters.

Approved by real hiring managers, these Entry Level Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Administrative Assistant
• Office Coordinator
• Administrative Coordinator
• Office Administrator
• Administrative Assistant
• Alternative introductions for your cover letter
• Entry Level Administrative Assistant resume examples

Entry Level Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, quantifying achievements.

Highlighting a specific achievement and quantifying its impact shows the hiring manager that you have a track record of success and can bring real value to the company.

Passion for Productivity

Sharing a personal passion related to the role demonstrates to the hiring manager that you are genuinely motivated and dedicated to your work. This sets you apart from other candidates.

Company Values

Showing that you appreciate the company's values and mission helps build a connection with the hiring manager and demonstrates that you have done your research on the company.

Showcase tangible accomplishments

In this cover letter, the candidate gives concrete examples of how they've made an impact in their previous role. By providing specific details about their internship at Resume Worded, they demonstrate their ability to streamline processes in a way that saves time and resources. This tells me that the candidate isn't just saying they have experience, they're showing me what that experience looks like in practice.

Highlight your ability to foster team collaboration

This individual doesn't just focus on their own accomplishments, they also emphasize how their actions contributed to the overall team performance. By coordinating a weekly team meeting that improved communication and boosted productivity, they've shown potential employers that they're team-oriented and understand the importance of effective communication in a collaborative workplace.

Show your impact with numbers

When you manage to quantify your achievements, it gives a clear picture of the scale of your work and its impact. The 20% increase in project delivery efficiency you mention here is a concrete example of your value. It's not just about what you did, but the tangible difference it made.

Demonstrate capacity to handle large-scale projects

Organizing a company-wide retreat, especially for over 100 employees, is not a small feat. It shows your ability to handle larger projects and manage diverse groups. That you received recognition for this task further underlines your capability and success.

Explain your drive and align with company goals

You're not just looking for any job, you want this job. And you've made that clear by emphasizing your excitement about contributing to a team that's leading in technology and innovation. Plus, you're not just aligning with the company's product goals, you're also interested in the daily operations, showing a holistic interest in the role.

Speak to your future contributions

You're forward-looking in this cover letter, hinting at the contributions you intend to make. A forward-thinking company needs forward-thinking employees, and you're subtly selling your potential here.

End with warmth

Ending your cover letter with 'Warmest regards' gives it a personal touch and leaves a positive impression. It's a small element, but it contributes to presenting you as a friendly and approachable candidate.

Show excitement for the administrative assistant role

Mentioning your excitement shows me you're genuinely interested in being part of our team and not just looking for any job.

Demonstrate your organizational skills

When you talk about your past achievements in organizing, it helps me see you're ready for the multitasking this job demands.

Highlight efficiency improvements

Improving processes is key in administrative roles. Your initiative to streamline a filing system is a strong example of how you can contribute to our efficiency.

Value in teamwork and learning

Your interest in our culture of collaboration and continuous learning tells me you'll fit in with our values and grow with us.

Close with a clear call to action

Ending your letter by looking forward to a discussion about your fit for the role makes me want to invite you for an interview.

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Connect personal experience with the company

Using personal experience with the company's products or services as a reason for your application demonstrates a genuine interest and a unique connection to the company.

Showcase efficiency improvements

Providing examples of how you've made processes more efficient in the past proves you have the initiative and capability to contribute positively from the start.

Demonstrate multitasking ability

Highlighting your ability to handle multiple tasks efficiently is crucial for an entry level administrative assistant role, where juggling various duties is a daily occurrence.

Align with the company's mission

Showing that you share the company's values and mission suggests that you will be a committed and motivated member of the team.

Invite further discussion

Ending your cover letter with a note of thanks and a forward-looking statement invites a dialogue and shows you're open and eager for the next steps.

Office Coordinator Cover Letter Example

Demonstrate initiative and problem-solving.

What stands out about this cover letter is the candidate's initiative in identifying and tackling a problem in their previous role. By revamping the client communication system, they helped increase customer satisfaction scores by 25%. This example not only shows that the candidate is proactive, but it also indicates that they have strong problem-solving skills and a customer-focused approach.

Show how you've contributed to cost savings

This candidate smartly highlights how their actions led to tangible cost savings. By developing a system for tracking and managing office supplies, they reduced costs by 10% in the first quarter alone. This demonstrates their ability to think strategically about operations and their understanding of the importance of cost efficiency in business.

Highlight improvements made

Reducing the time to productivity by 30% is a major achievement. It shows that you're not just about maintaining the status quo, but you're keen on making processes better and more efficient. This is a valuable trait for an Office Coordinator.

Emphasize alignment with company culture

By expressing excitement about the learning and growth culture at Microsoft, you're showing that you value such an environment. Companies often want employees whose values align with theirs, and you've done a good job of displaying that alignment here.

Highlight your value-add

Yes, they're hiring for an Office Coordinator, but you're letting them know you’ll bring so much more. By stating that you'll contribute to both the operational success and vibrant culture at Microsoft, you're showing a multifaceted approach to your role.

Finish on a professional note

'Best regards' is a great way to close your cover letter. It's professional, and it shows you respect the reader's time. It's a good way to sign off and leave a solid final impression.

Administrative Coordinator Cover Letter Example

Express admiration for the company.

Starting your letter by sharing your respect for the company sets a positive tone and shows you've done your research.

Showcase multitasking and efficiency

Talking about your experience with multitasking and improving efficiency by 25% demonstrates you have the skills needed for an administrative coordinator role.

Confidence in your immediate impact

Stating your confidence in making an immediate impact reassures me you're ready to take on this role's challenges from day one.

Highlight the draw of employee development

Your interest in our commitment to employee growth tells me you're looking to invest in a long-term career with us, which is exactly what we want.

End with enthusiasm and precision

Concluding your letter with enthusiasm and a mention of your dedication to excellence encourages me to consider you seriously for the role.

Office Administrator Cover Letter Example

Show genuine interest in the company culture.

When you express excitement about joining a company because of its culture and values, it shows you're not just looking for any job, but a place where you fit in.

Highlight relevant experience

Detailing your direct experience and achievements in similar roles proves you have the skills needed for the office administrator position.

Emphasize problem-solving and calmness

Demonstrating how you've handled challenges and stayed focused under pressure indicates you're prepared for the unpredictable nature of office administration.

Value diversity and inclusion

Mentioning your appreciation for diversity and inclusion shows you're a team player who will contribute to a positive and respectful work environment.

Express eagerness for an interview

Closing with an invitation to discuss your application further highlights your proactive approach and interest in the role.

Connect your experience with the company's values

Starting off by mentioning your personal and professional use of the company's product is a strong strategy. It demonstrates a clear understanding of the company's core mission and shows me that your interest is backed by genuine respect and alignment with our values.

Illustrate your administrative success stories

Detailing your direct experience in managing office expansions and improving systems tells me you have hands-on experience in the core areas of office administration. It's impressive when you can show how your initiative led to tangible improvements, like cost reduction or better onboarding processes.

Emphasize creative problem-solving skills

Your ability to foresee needs and address them innovatively is exactly what companies look for in office administrators. It indicates that you’re not just maintaining the status quo but actively seeking ways to improve and streamline operations.

Highlight alignment with company culture

Expressing your enthusiasm for the company's commitment to a positive workplace culture is wise. It shows me you’re looking beyond the job description and are interested in contributing to the overall environment and ethos of the company.

Convey your interest in advancing the company's mission

Your closing remarks solidify your interest in the role and the company’s objectives. It’s a strong finish that leaves me with the impression you’re not just applying to any job, but you’re specifically motivated to help us achieve our mission.

Administrative Assistant Cover Letter Example

Show your personal connection to the company.

Talking about your genuine use and admiration of the company's service is a smart move. It lets me see that you're not just looking for any job, but you're interested in this company specifically. This creates a stronger, more personal connection right from the start.

Demonstrate administrative problem-solving

By sharing a specific example of how you led an office move and improved a process, you're showing me you have real, tangible experience in solving the kinds of problems we face every day. It's not just about the tasks you've handled, but how you've made things better that catches my attention.

Highlight proactive achievements

Emphasizing your proactive approach and problem-solving skills tells me you're someone who doesn't just wait for instructions. You see what needs to be done and you do it. That's a quality every hiring manager looks for in an administrative assistant.

Express enthusiasm for the role

Your excitement about bringing your skills to our team is infectious. It’s good to see candidates who are not just qualified, but genuinely enthusiastic about the opportunity to contribute to our work environment and culture.

Show eagerness to contribute

Your closing statement reinforces your interest in the company and the role. It’s a polite and professional way to wrap up your cover letter, indicating you’re not just looking for any job but are eager to specifically support our mission.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Administrative Assistant Roles

• Administrative Assistant Cover Letter Guide
• Entry Level Administrative Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Experienced Administrative Assistant Cover Letter Guide
• Legal Administrative Assistant Cover Letter Guide
• Medical Administrative Assistant Cover Letter Guide
• Office Administrative Assistant Cover Letter Guide
• Sales Administrative Assistant Cover Letter Guide
• Senior Administrative Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Coordinator Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Inventory Manager Cover Letter Guide
• Loan Processor Cover Letter Guide
• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

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University of Colorado Anschutz Medical Campus

Administrative student assistant for harris fellowship programs.

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Department: Department of Psychiatry

Supervisor: Haley Osborn, Harris Program Manager

Position Purpose: To provide administrative s upport for Harris Infant Mental Health Postdoctoral Fellowship Programs

Job Description:

This position will provide administrative support to the Harris Fellowship and Harris Community Fellowship programs including, but not limited to, the following responsibilities:

• Assist in the management of trainee and faculty evaluations
• Assist in the management of course schedules, calendars, evaluations, and OneDrive content-building
• Calendar management, sending invitations, room reservations, catering, and other event planning for HARRIS related events.
• Additional administrative duties as assigned

Eligibility Requirements:

• Must be a current student with at least 6 credit hours (undergraduate) or 3 credit hours (graduate)
• Must be proficient in the Microsoft Office Suite, including Outlook, Excel, and Word Must be dependable, detail-oriented, flexible, organized, willing to learn, possess the ability to multi-task, and have a professional demeanor.
• Must have solid written and oral communication skills, including the ability to communicate clearly and professionally via telephone and email.

Knowledge, Skills, and Abilities:

• Ability to manage multiple calendars
• Understanding of data software (E.g., Qualtrics, SurveyMonkey, REDCap, etc.)
• Familiarity with OneDrive

Length of Employment: The end of the semester when the student graduates

The Student Assistant commits to showing up for work diligently and punctually, honestly, performing assigned tasks, following directions, taking initiative, reliability, confidentiality, checking work for thoroughness and accuracy with attention to detail, and interest in learning new skills, especially mandatory computer skills. Ideal candidates will be willing to work up to a maximum of 25 hours weekly.

Pay Range: $16-$17/Hour

Application Process: Cover Letter, Resume