change font for powerpoint presentation

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How to quickly change the font on all slides in powerpoint.

If you want to quickly replace fonts in PowerPoint, you'll need to modify the Slide Master template or use the "Replace Fonts" tool. Here's how.

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Use the replace fonts tool, use the slide master.

Editing a Microsoft PowerPoint presentation can be time consuming, especially if you're dealing with multiple slides. If you want to change fonts across your presentation, you'll need to use the "Replace Fonts" tool or change the Slide Master template. Here's how.

These instructions work for most  modern versions of Office  on Windows. Mac users will need to change the slide master to change fonts across a presentation instead, but this won't offer the same blanket change approach as the "Replace Fonts" tool.

Related: How to Create a Slide Master in Microsoft PowerPoint

The easiest way to replace the fonts in your presentation is to use the "Replace Fonts" tool. This will search out and replace all examples of a font used across your presentation.

To start, open your PowerPoint presentation. From the "Home" tab on the ribbon bar, click the arrow next to the "Replace" button. In the drop-down menu, select the "Replace Fonts" option.

In the "Replace Fonts" window, select the font you wish to find and replace from the "Replace" drop-down menu.

Choose the font you wish to use instead from the "With" drop-down menu and then click "Replace" to confirm.

The "Replace Fonts" tool will automatically search through your presentation and replace the fonts using the settings you selected. Click the "Close" button when you're done.

You can repeat these steps to replace other fonts, or use the Slide Master view to replace fonts used by your presentation template instead.

While the "Replace Fonts" tool offers the quickest way to replace fonts in your presentation, you can also modify the Slide Master template to customize your fonts. This will ensure that any additional slides you create use the new font, too.

This will only apply to text in boxes that match one of the Slide Master template slides. Any additional text (in custom text boxes) won't be modified, so you'll need to use the "Replace Fonts" tool instead.

To start, open your Microsoft PowerPoint presentation and select View > Slide Master.

In the "Slide Master" view, click on one of the slide templates to view them.

To edit the fonts used by your template, select the "Fonts" button, listed under the "Slide Master" tab on the ribbon bar.

Choose the new font you wish to use from the "Fonts" drop-down menu.

This will update the font used across your PowerPoint Slide Master template. Click the "Close Master View" button to apply the changes.

This will update the font in any text boxes that match your slide templates. Any other fonts (such as those in custom text boxes) will remain unchanged, so you may need to repeat the steps or use the "Replace Fonts" tool instead.

How to Change the Font on All Slides in PowerPoint (3 Ways)

Change the Font on All Slides Using Themes, Masters, Layouts or Replace Fonts

by Avantix Learning Team | Updated May 16, 2022

Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019, 2021 and 365 (Windows)

If you want to change the font on all slides in a PowerPoint presentation, there are 3 common strategies you can use – change the Document Theme or Font Theme, edit the Slide Master or associated layouts in Slide Master View, or use Replace Fonts.

Recommended article: How to Print PowerPoint Presentations with Notes

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

1. Change the font on all slides in a presentation by changing themes

The best way to change the font on all slides in a PowerPoint presentation is to change the Document Theme or Font Theme. Choosing the Document Theme or Font Theme when you first create a PowerPoint presentation is a good practice so it's easy to change themes later on. However, if users have manually changed the font on each slide, this will override the Document Theme or Font Theme.

The Document Theme includes a Color Theme, Font Theme, Effect Theme, and a Slide Master or masters with associated layouts. The best time to apply a theme is when you first create a presentation.

To change the font on all slides by changing the Document (or overall) Theme in the current PowerPoint presentation:

• In Normal View or Slide Sorter View, click the Design tab in the Ribbon.
• Click a theme in the Themes group. Click the More down arrow in the Themes gallery if you want to display more themes.

Below are Document Themes in the Design tab in PowerPoint:

The Font Theme contains a heading font and a body text font. The Heading font is used in Title placeholders and the Body font is used for all other placeholders, text boxes and shapes with text.

To change the font on all slides by changing the Font Theme in the current PowerPoint presentation:

• In the Variants group, click the More down arrow.
• Select Fonts. A drop-down menu appears.
• Click a Font Theme.

Font Themes appear in the Variants area in PowerPoint as follows:

You can also create your own Font Theme.

To create a new Font Theme in the current PowerPoint presentation:

• Select Fonts.
• Click Customize Fonts. A dialog box appears.
• Click the arrow below Heading font and select the font you want to use.
• Click the arrow below Body font and select the font you want to use.
• In the Name box, type a name for the new Font Theme.
• Click Save.

You will be able to apply the custom Font Theme in the current presentation and other presentations. This theme will also appear in other programs such as Word or Excel.

If the font does not change when you change a theme, you can click Reset on the Home tab in the Ribbon in the Layouts group to reset the layout on the current slide. This may, however, cause the placeholders on the slide to move to their original positions and you may need to reposition those objects. Reset affects placeholders, not text boxes.

2. Change the font on slides in a presentation by changing the Slide Master or layouts in Slide Master View

Although it's best to change the font on all slides in a PowerPoint presentation by changing themes, you can also change the font on the Slide Master(s) or layouts.

If users have manually changed the font on each slide in Normal View, this will override the Slide Master or associated layout formatting that has been applied in Slide Master View.

To change the font on all slides by changing the Slide Master:

• Click the View tab in the Ribbon.
• In the Master Views group, click Slide Master. In Slide Master View, note the thumbnails that appear in the left pane. Typically, there are thumbnails for one Slide Master and associated layouts. The layouts "follow" the Slide Master (which appears with the number 1 to the left). If you hover over a layout thumbnail, a screen tip will appear with the name of the layout.
• On the left side of the screen, click the Slide Master to change the font on all slides or the desired layout (such as the Title and Content layout) to change the font on slides based on that layout. Here, we're assuming there is only one Slide Master.
• Select a placeholder in the area on the right side of the screen by clicking its edge.
• Click the Home tab in the Ribbon.
• In the Font group, choose a font from the Font drop-down menu.
• Repeat for other placeholders and layouts if necessary.
• To return to Normal View, click the Normal button on the bottom right of the screen.

In the following example, a Slide Master appears with associated layouts in Slide Master View:

If you change the font on individual layouts in Slide Master View, only slides using those layouts wil change. You can also change other elements such as font size, bullets, backgrounds and footers in Slide Master View. If the font does not change when you return to Normal View, you can click Reset on the Home tab in the Ribbon in the Layouts group to reset the layout on the current slide. This may, however, cause the placeholders on the slide to move to their original positions and you may need to reposition those objects. Reset affects placeholders, not text boxes, backgrounds applied to individual slides, and other inserted objects.

3. Change the font in a presentation using Replace Fonts

The last strategy to change the font on all slides in a presentation is to use Replace Fonts. This may be the best method if a presentation was converted from Google Slides.

To change the font on all slides in a PowerPoint presentation using Replace Fonts:

• Open the presentation with the fonts you want to change.
• In Normal View or Slide Sorter View, click the Home tab in the Ribbon.
• In the Editing group, click the down arrow to the right of Replace and then select Replace Fonts from the drop-down menu. A dialog box appears.
• In the Replace Font dialog box, in the Replace box, select the font that you want to replace from the drop-down menu.
• In the With box, select the font that you want to use from the drop-down menu.
• Click Replace.
• Click Close.

The Replace Font dialog box includes options to find and change fonts:

Replacing fonts is usually the best method to change fonts in text boxes (rather than placeholders) where users have manually changed the font.

This method may not work if a presentation was created in a different operating system (such as Mac OS) or is using a font that is not installed or available on your device. Using a "safe font" that is available in multiple operating systems will prevent common font problems.

It's best to try the first two methods to change the font in a presentation (and to use themes to change fonts, colors, and other design elements if you can) before using Replace Font.

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How to change font on all your slides in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• February 2, 2024

Did someone use the wrong font throughout your presentation, and now it is your job as the analyst or associate to change the font on all your slides before your big pitch? Before you make the mistake of sweeping through your presentation and changing all the fonts manually (which is a complete waste of your time), read on to see how you can get PowerPoint to automatically do this for you by using the Replace Fonts command.

Just be warned that replacing fonts does NOT guarantee that the wrong fonts will not re-appear within your presentation as other people continue to work on it. On top of that, you will need to double check your charts too. See my replace fonts warnings below.

NOTE: One of the secrets to being wicked fast at PowerPoint, is understanding how to get PowerPoint to do more of the heavy lifting for you.

I worked in consulting and investment banking for over 10 years, and would constantly see my peers and colleagues wasting time in PowerPoint like this. They just didn’t know what they didn’t know.

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[watch] changing fonts on all your slides.

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NOTE: Some fonts work better than others in PowerPoint. Before replacing your fonts in PowerPoint, I recommend double-checking that you are using fonts that safely translate between all versions of PowerPoint (including Mac vs. PC versions of PowerPoint). To see my recommend lists of safe fonts in PowerPoint, read my guide on PowerPoint fonts .

How to change fonts on all slides

To change your fonts on all slides in PowerPoint, simply:

• Navigate to the Home tab
• Click the Replace dropdown arrow (don’t just select replace)
• Select Replace Font s
• Click the Font Style you want to replace (Replace:)
• Select the Font Style you want to replace it with (With:)
• ​Click Replace

PowerPoint then replaces all the font styles within your presentation (including those on your Slide Master).

Just be aware that the Replace section (pictured below) will only show you a list of the fonts styles that are currently within your presentation.

That means that if you don’t see a specific font listed there, you can safely assume that it does not exist in your presentation. The only exception to this rule is if that font style is in one of your charts. See the section When Replace Fonts Doesn’t Work section below.

This also means that you can use the Replace Font dropdown to spot-check edits people have made to your presentation. If they have added a font style they are not supposed to use, it will show up here.

Opening the Replace Font – With dropdown (pictured below), shows you all the available font styles on your computer. If a font you are looking for is not listed here, that means it’s not installed on your computer. You’ll have to do that before you can use it in PowerPoint.

Just remember that not all font styles will show up properly in all versions of PowerPoint (the Mac and Windows versions of PowerPoint have vastly different font styles available to them).

That’s why if you are not sure which version of PowerPoint your clients or colleagues are using, it’s best to use one of the safe fonts.

Take your PPT skills to the next level

When replacing powerpoint fonts works.

The Replace Fonts command specifically works with the following object classes (and places in PowerPoint):

That means that you can safely assume that your Slide Master, SmartArt objects, tables, shapes, text boxes and anything that is in your notes pane will be changed.

NOTE:  Although the  Replace Fonts command changes the font styles in your Notes Pane, keep in mind that you will only see those font style changes when you print your presentation with notes. For help with this, read my guide on printing PowerPoint with notes .

When replacing PowerPoint fonts doesn't work

The one place where the Replace Fonts command DOES NOT work is with your PowerPoint charts. For whatever reason, the command is not able to change the Font Styles for axes, data labels, chart titles, etc. So, keep in mind that you will need to replace the Font Styles in your charts manually.

Again, the  Replace Fonts command will not change the font style of any of these elements within your presentation (no matter how much dreaming you do). That means you’ll need to double-check all your charts (and switch those fonts out manually) before calling your presentation final.

Replacing fonts warning

Even after you use the Replace Fonts  command to change the font styles in your presentation, there is one place where bad fonts can still show up. That is when you insert new shapes and text boxes into your presentation.

This is a common error that occurs when someone accidentally sets your default shapes and text boxes to the wrong formatting. To fix this, you need to set new default formatting styles for both your shapes and your textboxes.

To do that, follow the steps below for both your shapes and your text boxes (as PowerPoint considers them as different object classes).

NOTE: Setting the default formatting of your presentation is part of the process of creating a PowerPoint template. If you need help and guidance doing this, see my guide on how to create a PowerPoint template .

1. Changing the default formatting of your shapes

Before you set new formatting for your shapes, you first need to format a shape the way you want it.

• Format a shape the way you want it
• Right-click  the shape
• Select Set as Default Shape

When formatting a shape, go the distance and set everything:

• Shape Outline Color
• Shape Outline Weight

The more formatting you save to your shape, the more time you will save in PowerPoint. It is said that 40% or more of your time in PowerPoint is spent formatting things ( statistic here ). So, the more formatting you save into your shape, the more time you will save yourself.

2. Changing the default formatting of your text boxes

• Manually format your text box however you want it (including the correct font style you want all text boxes to all have in the future).
• Right-click  your text box.
• Select  Set as Default Text Box .

Replacing your fonts in PowerPoint manually is NOT a great use of your time.  Instead, use the Replace Fonts dialog box to speed up the process. Just make sure you double check that set your font styles as default for your shapes and text boxes so that bad fonts don’t continue to show up in your presentation.

As a general speed training rule for PowerPoint, the more you can get PowerPoint to do these kinds of tasks for you, the more time you will save, and the sooner you will make it to Happy Hour.

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This Post Has 4 Comments

Any option to change all font to (body) font not to a particular font name. Because when I change the template these replaced fonts wont change with template fonts

Hi there! Hm, great question but sadly no. That would be a great feature to request. Here’s where they take all new feature request (it’s super easy to create a small account): https://powerpoint.uservoice.com/ You can also search for and upvote other people’s requests. Pretty neat.

Slidewise PowerPoint add-in by Neuxpower replaces all fonts with the theme (body) fonts as well as making it super easy to replace all fonts in all objects (including charts) with a simple feature. Hope that was helpful!

Thank you dear

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How to Change, Embed or Add Fonts in PowerPoint

One of the most important elements when it comes to designing is the typography. A good choice will reinforce the context of your message, improving legibility and helping you create a visual hierarchy, so your texts don’t go unnoticed. In this new tutorial, you’ll learn how to change the typography of your presentation . You’ll also find out how to add new fonts or how to embed them to your presentation . 

How to Change the Font

How to change all the fonts of the presentation, how to add fonts, how to embed fonts.

• Open your presentation in PowerPoint.
• Select one or more text boxes whose font you want to change. To select several boxes, hold the Ctrl/Cmd key while clicking them.
• On the Home tab, in the Font group, click the Font drop-down arrow and select the one that best fits your needs.
• If you want to change all the fonts of your presentation, there’s no need to do it one by one. You can do it in the master slides.
• On the View tab, in the Master Views group, click Slide Master.
• Select the first slide (the slide master) from the list on the left side of the screen.
• Select one or more text boxes whose font you want to change. The upper text box affects all the titles of the slides. The lower text box affects the remaining text boxes in your presentation. On the Home tab, in the Font group, click the Font drop-down arrow and choose the font you want to apply.
• You can also change all the fonts using the Fonts option, located on the Slide Master tab, in the Background group. Click the drop-down arrow and choose the one that best suits your needs.
• If you can’t find what you’re looking for, you can customize your fonts using the Customize Fonts option, located at the bottom of the Fonts drop-down list. A new window will open, where you can modify your choice of fonts.
• If you’re working with a presentation that wasn’t originally created in PowerPoint, the previous methods to change the fonts might not work. If you want to change the font in all the master slides at once without having to access the Slide Master, click the Replace drop-down arrow, located on the Home tab, in the Editing group, and choose Replace Fonts.
• Under “Replace”, choose the font you want to replace, and under “With” select the new font that you’ll use. Once you’re done, click Replace to apply the changes.
• To exit the Slide Master view, on the Slide Master tab, in the Close group, click Close Master View.
• The font has now been applied to your presentation.
• PowerPoint detects all the fonts that are installed on your computer. To add a new one to the list, just download and install the font.
• As for our templates, in the final slides you’ll find the fonts that we’ve used, along with their respective Google Fonts URLs in case you want to download them.
• Go to Google Fonts and select the font that you want by clicking the “+” button. Open the tab that appears at the bottom of the screen.
• By default, only the “Regular” style will be selected. If you need more styles, click Customize and select the ones you’re interested in.
• Once you’re done, click the Download button.
• Install the font on your computer.
• If PowerPoint was open during the installation, save your presentation, close PowerPoint and run it again. The new font will now be available.
• Click the File tab (in Office 2017, it’s the Windows button).
• Click Options.
• Select the Save tab. You’ll see some checkboxes. If you check “Embed fonts in the file”, the font will be embedded in your presentation.
• You’ll find two more options just below:
• If you select the first one, only the characters used in the presentation will be embedded , so the size of the document won’t increase too much.
• If you select the second one, all the characters from the fonts will be embedded , so the size of the document will greatly increase, but you’ll be allowed to work with this presentation on any computer.   

• When you’re done, click OK.

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How to change all fonts in PowerPoint: Step by Step guide + troubleshooting

• September 28, 2023

Trying to work out how to change all fonts in PowerPoint? Issues with inconsistent fonts? This step by step guide is here to help. Read on for the steps to changing the font of all slides at once in PowerPoint and for changing specific fonts.

PowerPoint is a popular presentation software that allows you to create slides with text, images, animations, and more. One of the features that you can customize in PowerPoint is the font of your text. You can choose from a variety of fonts, sizes, colors, and styles to suit your theme and audience.

But what if you want to change the font of all your text in PowerPoint at once? Maybe you want to use a different font for your whole presentation, or you want to make sure that all your slides have a consistent look. Perhaps you want to change your presentation from Calibri or Arial to Aptos, the new Microsoft Office standard font.

Whatever the reason, changing all fonts in PowerPoint is not as hard as it may seem. In this blog post, we show you how to change all fonts in PowerPoint in a few simple steps. We will also share some troubleshooting hints and tips in case you encounter any problems along the way.

Note that this blog post looks at how to change fonts in an existing presentation. If you are trying to change fonts in a PowerPoint theme or template, refer to our other blog post about How to change theme fonts .

Step 1: Select all PowerPoint Slides that need font change

The first step to change all fonts in PowerPoint is to select all the slides that you want to update. There are a three different ways to select all slides:

• Click on a slide thumbnail in the Thumbnail view and use PowerPoint shortcut  Ctrl+A
• Click on any slide thumbnail in Thumbnail view and and then click on  Editing > Select > Select All  on the  Home  tab.
• Click on the title slide in the Thumbnail view, then hold the SHIFT key down while also clicking the down arrow key until all slides are selected.

If you want to change font on specific slides only, a good way to do this is by clicking on the  View  tab on the ribbon, and then clicking on  Slide Sorter . This will show you a preview of all slides that is larger than the thumbnail view, which makes it easy to select the specific slides.

Step 2: Open the PowerPoint Replace Fonts Dialog box

The next step is to open the  Replace Fonts  dialog box. This is where you can choose the font that you want to replace and the font that you want to use instead.

To open the  Replace Fonts  dialog box, you can either press  Ctrl+H  on your keyboard, or click on the  Editing> Replace > Replace Fonts  on the  Home  tab.

Step 3: Choose the fonts to replace and new fonts to use

The  Replace Fonts  dialog box in PowerPoint has two drop-down menus: one for the font that you want to replace, and one for the font that you want to use instead.

To choose the font that you want to replace, click on the first PowerPoint drop-down menu and select the font name from the list. Note that if you are not sure what font your text is using, you can check it by clicking on any text box and looking at the  Font  group on the  Home  tab.

To choose the font that you want to use instead, click on the second drop-down menu and select the font name from the list. You can also type in the name of any font that is installed on your computer.

In the example below I am selecting to replace Arial Nova Light font with Aptos font.

Step 4: Click on Replace to replace selected font

The final step is to click the  Replace  button at the bottom of the Replace font dialog box. This will apply the font change to all your selected slides for the font you have selected. Remember that if you have multiple different fonts in your PowerPoint presentation that you want to change, you will need to complete the step of selecting and clicking replace for each font you want to update. The top drop down box in the Replace Font dialog box will display each instance of font used in your presentation, so you can use this to check whether there are additional fonts that you want to change. Remember to take care if changing Wingdings or Webdings fonts as these are typically used for symbols, and changing them may impact a symbol you had inserted in your presentation.

Once you have finished changing fonts, you can close the dialog box by clicking the close button or the  X  button at the top right corner.

If you change your mind once you have completed replacing fonts, you can undo the font change by pressing shortcut  Ctrl+Z  on your keyboard. Or you can repeat the steps above and replace your new font with another alternative.

Troubleshooting Hints and Tips

Here are some hints and tips that may help you if you encounter any problems when changing all fonts in PowerPoint:

• Why did some text not change? If some of your text does not change its font, it may be because it is using a different theme or layout than the rest of your slides. To fix this, you can either apply the same theme or layout to all your slides, or change the font of each text box individually.
• Why did my text change size or alignment as well as font? If some of your text changes its size or alignment when changing its font, it may be because the new font has a different height or width than the old one. To fix this, you can either adjust the size or alignment of each text box manually, or use a similar font that has a similar height or width.
• Why is my text unreadable? If some of your text becomes unreadable or distorted when changing its font, it may be because the new font is not compatible with PowerPoint or your computer. To fix this, you can either choose a different font that is compatible, or install the new font on your computer if possible.
• Why did some of my text disappear when I changed font? If some of your text disappears when changing its font, it may be because the new font does not support some of the characters or symbols that you are using. To fix this, you can either choose a different font that supports those characters or symbols, or replace them with something else.

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Microsoft 365 Life Hacks > Presentations > Choosing the Right Font For Your PowerPoint Presentation

Choosing the Right Font For Your PowerPoint Presentation

Whether it’s for a professional conference or middle school book report, it’s important to know the best font to use for your PowerPoint presentation . Believe it or not, fonts are a big part of the overall design of your presentation —and they can make a world of difference! Some convey a lighthearted message, while others can show authority, and so on.

In this guide, we’ll take a closer look at:

• The different styles of fonts
• The 5 most popular fonts
• How to embed fonts, and more.

What are the different styles of fonts? Before we get too deep into each font and what looks best, let’s examine font styles and how they’re classified.

• Sans-serif fonts. Most serif fonts are easy to identify because of the tiny flags or projections on the ends of the characters. Serifs make distinguishing a lowercase L from a capital I in print easy.
• Serif fonts. Sans-serif fonts are commonly used in digital media because serifs can make letters difficult to see if an image or screen is low-resolution.
• Script fonts. Script fonts are also known as handwritten fonts because of the looping letters that make them look like cursive or calligraphy. Most people find it difficult to read more than a few sentences in a script font, so they’re best limited to a few words or a single phrase.
• Monospaced fonts. Even when writing by hand, you’ll notice that not all letters take up the same amount of space. Monospaced fonts buck this trend by allotting the same amount of space laterally for all letters, similar to a typewriter.
• Display fonts. Display fonts can also be known as fantasy or decorative fonts. These aren’t typically used for anything besides signage, banners, logos, or other text that’s isolated. Using display fonts for multiple sentences or a full paragraph isn’t a good practice because they can be hard to read or off-putting after a while.

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What are the 5 most popular fonts in presentations and why? A common theme you’ll notice when looking at the best fonts for PowerPoint is that they’re traditionally sans-serif fonts. Why? Well, this style is much easier to read from a distance and won’t feel cramped if letters are bolded. Additionally, the minimalistic style of sans-serif fonts isn’t distracting from the material or the speaker. Let’s look at five fonts that fit the best practices for a winning presentation .

Note: You’ll notice a serif font on this list, but we’ll address it when we get there.

• Roboto. Roboto is a sans-serif font that’s relatively basic, with sharp edges and rounded loops, counters, and bowls (the rounded parts of letters) without going overly bold or too thin. You can be safe using Roboto for just about any presentation.
• Verdana. Despite the font size you choose, not all fonts display the same. Verdana is a larger sans-serif font that can make it easier to display information without taking your font up an extra size.
• Helvetica. A point of differentiation between Helvetica and other sans-serif fonts is the weight toward the top of the letters. The top of every lowercase letter and the midpoint of every capital letter go to a thick midline’s upper edge. For instance, the top of every lowercase letter reaches the same horizontal point as the top of the crossbar on an H. This unique feature makes the Helvetica type look larger and bolder than it really is, which makes it great for headings and titles.
• Tahoma. Tahoma is different from the previous sans-serif fonts in that it is thinner than the others. While Tahoma might not have the same impact for a heading or title as Helvetica, it’s perfect for body text and fitting into smaller spaces without crowding.
• Palatino Linotype. Serif fonts have long been considered a no-no with digital publications, but with the advent of high-resolution computer monitors, tablets, smartphones, and TVs, they’re fine. What’s more, the serifs on Palatino Linotype aren’t incredibly prominent, so they make for a subtle nod to old-style fonts without over-embellishing.

How do you embed fonts in PowerPoint ? If you’re sharing your presentation with a friend, classmate, or colleague, you could be at risk of the fonts you used transferring properly to their device. For example, if you have a font you love using and installed it onto your computer, they might not have the same font. So, if you send your presentation to them, there could be formatting errors as their device defaults to a different font. Keep this from happening by embedding your font in PowerPoint using these easy steps:

• Click the “File” tab.
• Move down to the lower-lefthand corner of the window and click “Options.”
• Click “Save” on the left side of the screen.
• Scroll down to the section titled “Preserve fidelity when sharing this presentation:”
• Click the box next to “Embed fonts in the file.”
• If you or someone else will be using the presentation on a different device, then select the first option, “Embed only the characters used in the presentation (best for reducing file size).” If you or someone else will be editing the presentation on a different device, then select the second option, “Embed all characters (best for editing by other people).”
• Click “OK.”

There you have it! Choosing the best font for PowerPoint doesn’t have to be difficult. The most important part is making sure that the font is easy to read, and sans-serif fonts are usually a good way to go. By the way, it’s always a good idea to get a second set of eyes on your presentation before your big speech—and be sure to practice it a few times to iron out the kinks !

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How to Change Font Size in PowerPoint? [A Complete Guide!]

By: Author Shrot Katewa

Using the correct font size in your PowerPoint presentation is critical in making it legible! After all, you don’t want your audience squinting at the screen when you are presenting at an auditorium or even when reading it over an email. Thus, it is important to know how to change the font size in PowerPoint.

To change font size in PowerPoint, first, select the text. Then, click on the “Font Size Dropdown” option from the “Font” group on the “Home” tab in PowerPoint. Choose font size 16 or 18 for desktop presentations, and size 30 if your presentation will be seen on a big screen in an auditorium.

In this article, we shall understand how to change the font size in PowerPoint and what font size should you use. Plus, we will also learn how to change the font size of text across all slides within PowerPoint in one go. That, and much more!

So, let’s get started!

1. How to Change the Font Size in PowerPoint?

In Microsoft PowerPoint, you can add text to content placeholders on a slide or to an inserted text box. Once you select the text box or the placeholder, you can change the size of the text.

Besides, you can also change the font size of the slide layouts and the master slide that affects the entire presentation. You can do so by using the “Font” group in the “Home” tab in PowerPoint .

1a. Method 1 – Using the Font Size Dropdown

To change the font size, you have to first click on the text box in the slide. Then click on the “Font Size” box in the “Font” group of the “Home” menu.

You can click on your preferred font size from the dropdown list. You can also enter the font size directly in the “Font Size” box using your keyboard.

1b. Method 2 – Using the Increase or Decrease Font Size Buttons

You can also change the font size in PowerPoint slides by using the “Increase Font Size” and the “Decrease Font Size” buttons located at the right of the “Font Size” box.

“Increase Font Size”

The “Increase Font Size” icon looks like the letter A with an upward arrow. Clicking on the button will increase the font size by 2 points.

Alternatively, you can press the “Ctrl+Shift+>” keys on your keyboard. You can repeatedly click on the button until the text reaches the preferred font size.

“Decrease Font Size”

The “Decrease Font Size” icon looks like the letter A with a downward arrow. The font size of the selected text will decrease by 2 points when you click on the icon.

Alternatively, you can press the “Ctrl+Shift+<” keys on your keyboard. You can repeat the process until the text decreases to your preferred font size.

2. How to Change the Font Size on All Slides in PowerPoint?

Changing the font size on a single slide is what you most need. However, sometimes, you also need to change the size of fonts across the complete presentation. In such a scenario, changing the font size on each slide can become really monotonous and time-consuming.

In order to change the font size on all slides in PowerPoint, you will need to use the “Slide Master” in PowerPoint .

Here are the steps that you need to follow in order to change the fonts on all slides of your presentation.

Step-1: Click on the “Slide Master” option

The first step is to open the “Slide Master” view. To do so, click on the “View” tab in the ribbon menu located at the top of the screen.

Then click on the “Slide Master” option in the “Master Views” group of the “View” menu.

Step-2: Click on the master slide

In the “Slide Master” view, click on the master slide. It is the top slide in the slide layout pane located on the left side of the screen.

In the master slide, highlight a bullet level or the entire text to change its font size.

Step-3: Click on the “Font Size” box

Now you have to click on the “Home” tab in the menu ribbon. In the “Font” group of the “Home” menu, click on the “Font Size” box to type in your preferred font size.

You can also select a font size from the dropdown list.

Step-4: Click on the “Close Master View” option

Now all you have to do is click on the “Slide Master” tab in the menu ribbon of the “Slide Master” view.

Then click on the “Close Master View” button to automatically save the changed font size for all texts in the presentation and return to the normal view.

3. How to Change the Default Font Size in PowerPoint?

Microsoft PowerPoint allows you to change the default font size for a presentation. This will affect all the texts in the open presentation file.

3a. Change Default Font Size of All Text in PowerPoint

In PowerPoint, you can add text to either a text box or a placeholder. To change the default font size of all the texts, you have to change the default font size of the placeholder and the text box separately.

To change the default font size of all the placeholders in a presentation, you have to access the “Slide Master” view. Refer to section 2 for the detailed steps of the process.

To change the default font size of all textboxes in the presentation, refer to the steps mentioned in the subsequent section 4.

3b. Change Font Size of Selected Text in PowerPoint

To change the font size of a selected text in PowerPoint, you have to first click on the “Home” tab in the menu ribbon. Then click on the “Font Size” box to select the preferred font size from the dropdown menu, or type in the number inside the box.

You can alternatively press the “Ctrl+Shift+>” keys on your keyboard to increase the font size and the “Ctrl+Shift+<” keys to decrease the font size.

4. How to Change Default Font Size of Text Box in PowerPoint?

In Microsoft PowerPoint, the default font size is 18 points for all text boxes. To change this default font size of the text box, follow the 2 quick steps.

Step-1: Click on the “Font Size” box

The first step is to click on any text box in the presentation. Then click on the “Font Size” box in the “Font” group of the “Home” tab. You can now select a font size from the dropdown list or type in the preferred font size inside the “Font Size” box.

Consider making any other changes to the text or formatting the text as per your requirement before moving on to the next step.

Step-2: Click on the “Set as Default Text Box” option

Now all you have to do is “Right-click” on the text box with the changed font size. In the right-click menu, click on the “Set as Default Text Box” option.

Now all new textboxes will have the changed font size as default.

One thing to note here is that the font size of the text in any existing text boxes will not change in your presentation. However, the changes will be visible the next time you add a text box on your slides in PowerPoint.

5. How to Change Font Size Automatically in a Text Box?

Microsoft PowerPoint offers the “Shrink text on overflow” feature using the autofit text options that automatically decreases the size of the text with the size of the text box. However, there is no feature to automatically increase the font size with the text box.

To enable the “Shrink text on overflow” feature, follow the 3 easy steps mentioned below

Step-1: Click on the “Format Shape” option

The first step is to “Right Click” on the text box. Then click on the “Format Shape” option from the right-click menu. This will open the “Format Shape” options in PowerPoint on the right side of the screen.

Step-2: Click on the “Text Options” tab

In the “Format Shape” sidebar, click on the “Text Options” tab. Under the “Text Options” tab, click on the “Text Box” option which is the last icon and looks like the letter A in a paragraph.

Step-3: Click on the “Shrink text on overflow” option

Now all you have to do is click on the “Shrink text on overflow” option in the “Format Shape” sidebar to enable the feature.

5a. How to Prevent Font Size From Changing Automatically?

You can also stop the font size from changing automatically with the size of the text box. All you have to do is click on the “Do not Autofit” option in the “Format Shape” sidebar on the right side of the screen.

6. How to Change Font Size of Notes in PowerPoint?

The notes in Microsoft PowerPoint can be used as speaker notes, or even printed out for your audience. Using the “Notes Master” in PowerPoint , you can change the font size of the notes.

Here’s a quick overview of what you need to do –

Step-1: Click on the “Notes Master” option

The first step is to click on the “View” tab to open the “View Options in PowerPoint” . Then click on the “Notes Master” option in the “Master Views” group of the “View” menu.

Step-2: Click on the “Home” tab

In the “Notes Master” screen, you have to now select the entire text or a bullet level in the placeholder to change its font size. Then click on the “Home” tab in the menu ribbon located at the top of the screen.

In the “Font” group of the “Home” tab, click on the “Font Size” box. Then select a font size option from the dropdown menu or type a font size in the box (as shown in the image in step 2).

You can also click on the “Increase Font Size” button next to the “Font Size” box to increase the font size. Click on the “Decrease Font Size” button to decrease the font size of the notes.

Step-4: Click on the “Close Master View” button

The final step is to click on the “Notes Master” tab in the ribbon menu located at the top of the screen.

Then click on the “Close Master View” button which is the last option in the “Notes Master” tab to save the changed font size for the presentation notes.

7. How to Change Font Size of Footer in PowerPoint?

In Microsoft PowerPoint, the footer present at the bottom of all slides in a presentation is editable in the master slide.

You can change the font size or even edit the footer in PowerPoint using the “Slide Master” view. Here’s what you need to do –

In the menu ribbon located at the top of the screen, you have to first click on the “View” tab. Then click on the “Slide Master” option in the “Master Views” group of the “View” menu. This will open the “Slide Master” view.

Step-2: Click on the footer

In the “Slide Master” view, click on the master slide which is the top slide in the slide layout pane on the left side of the screen.

Now you have to highlight the text in the footer section located at the bottom of the master slide.

The next step is to click on the “Home” tab in the menu ribbon. In the “Font” group of the “Home” menu, click on the “Font Size” box.

You can now select a font size for the footer from the dropdown menu or type in your preferred number in the “Font Size” box (as shown in the image in step 2).

Finally, you have to click on the “Slide Master” tab in the menu ribbon of the “Slide Master” view. In the “Slide Master” tab, click on the “Close Master View” button to save changes to the font size of the footer and return to normal view.

8. Change Font Size of Data Label of a Chart in PowerPoint?

Sometimes, you also want to change the font size of data labels on a chart in PowerPoint. Well, you can do that too. You can change the font size of each label separately or for the entire chart at once. Here’s how –

8a. Change Font Size of a Single Label

To change the font size of a single label in a PowerPoint chart, click on the label to select it separately. Then click on the “Font Size” box in the “Font” group of the “Home” menu to enter your preferred font size.

You can alternatively click on the “Increase Font Size” icon or the “Decrease Font Size” icon next to the “Font Size” box repeatedly until the label reaches your preferred font size.

8b. Change Font Size of All Labels

To change the font size of all the labels in a chart at once, click on an empty space inside the chart. This will select the entire chart on a slide.

Now all you have to do is enter your preferred font size in the “Font Size” box in the “Font” group of the “Home” tab in the menu ribbon. You can also select a font size from the dropdown list under the “Font Size” box.

9. What is the Minimum Possible Font Size in PowerPoint?

In Microsoft PowerPoint, the lowest possible font size is 1 point. You can click on the “Font Size” box in the “Font” section of the “Home” menu, and enter any number between 1 to 3600. However, the least possible font size available in the dropdown list under the “Font Size” box is 8 points.

10. Can’t Change Font Size in PowerPoint? Here’s What to Do!

If you cannot change the font size of a text box in PowerPoint, it is likely that the text box is inserted into the master slide or the slide layout.

In the “Slide Master” view, any inserted object except the placeholders is not editable in the normal view.

To be able to change the font size, you have to open the specific slide layout in the slide master view, select the text box, and change the font size of the text.

Step-1: Click on the “View” tab

The first step is to click on the “View” tab in the menu ribbon located at the top of the screen. In the “View” menu, click on the “Slide Master” option.

Step-2: Click on the text box

In the slide layout pane of the “Slide Master” view, click on the slide layout containing the uneditable text box. Then highlight the text inside the text box.

The next step is to click on the “Home” tab in the menu ribbon of the “Slide Master” view. In the “Font” group of the “Home” menu, click on the “Font Size” box. Now all you have to do is type in your preferred font size for the text.

Finally, you can click on the “Slide Master” tab in the menu ribbon. In the “Slide Master” menu, click on the “Close Master View” option to save the changes to the font size of the text box.

Credit to pressahotkey (on Freepik) for the featured image of this article (further edited)

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change font colors for all slides

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View | Slide Master

In Slide Master view, start by changing the color of the title placeholder on the main slide master (the one at the top of the thumbnails tab, with the others indented beneath it).  If that doesn't work, you may need to also change the color of the title placeholders on all of the individual layouts beneath the master.  

You may also need to do the same for each master, if there's more than one.

If that doesn't work, it probably means that someone has overridden the master formatting by changing the title colors directly on the slides.  In that case you'll either need to change them back or possibly use the RESET button to re-apply the layout formatting (which may change more than you want it to)

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Keep Your PowerPoint Presentation Fonts From Changing

Embed the fonts to prevent unexpected substitutions

• Brock University

When you run a PowerPoint presentation on a computer that doesn't have the fonts used in the presentation, the computer substitutes what it decides is a similar font, often with unexpected and sometimes disastrous results. The good news is there is a quick fix for this: Embed the fonts in the presentation when you save it. Then the fonts are included in the presentation itself and don't have to be installed on other computers.

Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003; and PowerPoint for Microsoft 365.

Embedding Fonts in PowerPoint

The font embedding process is simple in all versions of PowerPoint.

There are some limitations. Embedding only works with TrueType fonts. Postscript/Type 1 and OpenType fonts do not support embedding.

Go to File and select Options .

In the Options dialog box, select Save .

At the bottom of the options list in the right panel, place a check next to Embed fonts in the file .

Choose either Embed only the characters used in the presentation or Embed all characters . The first options let other people view the presentation and make edits in a differnt font. The second option permits viewing and editing, but it increases the file size.

Select OK .

Unless you have size restrictions, Embed all characters is the preferred option.

Embedding Fonts in PowerPoint 2007

Select the Office button.

Select Save As .

On the Tools menu in the Save As dialog box, select Save Options .

Place a check next to Embed Fonts in File and make one of the following choices:

• Choose Embed only the characters used in the presentation  if you want to reduce the file size .
• Choose Embed all characters  if you plan to ask other people to edit the presentation and want the edits to be made in the same font as the original presentation file.

You now have a working, embedded font in the presentation.

Embedding Fonts in PowerPoint 2003

Select File > Save As .

From the Tools menu at the top of the Save As dialog box, choose Save Options and place a check next to Embed True Type Fonts .

Leave the default option set to Embed all characters (best for editing by others) unless you have little room left on your computer. Embedding fonts in the presentation increases the file size.

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