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• Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Clearly articulate the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

• Cover Letter for Visa Application Italy
• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Cover Letter for Visa Application Austria
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Cover Letter for Visa Application France
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• Cover Letter for Visa Application Germany
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Cover Letter for Visa Application Finland
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Cover Letter for Visa Application Spain
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

• Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

• How Can I Avoid Schengen Visa Rejection? (Expert Tips)
• A Comprehensive Guide to Germany Visa Requirements in 2023-24
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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How To Write A Cover Letter For Schengen Visa Application: With Samples

If you are applying for a Schengen Visa , you may have seen that you are required to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one can affect the visa application’s outcome.If you are applying for a Schengen Visa, you may have seen that you are required to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one may affect the visa application’s outcome.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is required to introduce oneself, explain why you wish to visit that country, and connect with visa officers.

Even if you apply through a visa application center like VFS Global, your Cover Letter should be addressed to the Embassy or Consulate of the country you will visit.

In the Cover Letter for a Schengen Visa, you must convince the Consular personnel that you qualify for the visa.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country.
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa, as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

March 11, 2018

New Delhi, India

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I’m writing to apply for a Schengen visa to visit the Netherlands from May 20 to June 10, 2019. I’m going alone, and my major motive for visiting the Netherlands is for tourism.

I’d like to see prominent tourist places in the Netherlands, such as the Van Gogh Museum, Anne Frank’s house, and the Keukenhof gardens, where I may see the Netherlands’ most popular flower, the tulip.

During my stay, I also plan to visit my sister in Dusseldorf, where I will stay at her home, from May 29 to June 5. Then I’ll return to the Netherlands, where I’ll see the Hague before departing.

I work at [name of company/organization] and hold the role of [job position]. I’ve been here for X years, and my annual compensation is XX. My employer has provided me with a No Objection Certificate for my trip, which is enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities:

Date and  Activity

• May 20 –  Arrival at Amsterdam Airport Schiphol and accommodation at The Alfred Hotel in Amsterdam
• May 21 – Visiting Van Gogh Museum for a booked Private Tour
• May 22 – May 28 Exploring Amsterdam
• May 29 – Taking a train from Amsterdam to Dusseldorf with ICE International
• May 20 – June 4 Visiting my sister and exploring Dusseldorf and surrounding areas in Germany
• June 5 – Taking the train from Dusseldorf to the Hague with Flixbus and accommodation at Stadsvilla Hotel in the Hague
• June 10 –  Leaving the Netherlands via Amsterdam Airport Schiphol

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)
• [The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents, such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

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Cover Letter for a Tourist Visa

How to Write an Appeal Letter for Schengen Visa Refusal

A cover letter for a tourism visa is a document that supports a visa application by demonstrating that the purpose of the trip is for leisure and recreational activities such as sightseeing or attending events. This letter provides details about the applicant’s planned itinerary, including the places they plan to visit and the activities they intend to participate in.

[Your Name] [Your Address] [City, State ZIP Code] [Email]

[Embassy Name] [Embassy Address] [City, State ZIP Code]

Subject: Application for Schengen visa for tourism purposes – [Your name]

Dear Sir/Madam,

I am writing to apply for a tourist visa to [destination country] for a period of [number of days/months] from [date] to [date]. My name is [Your Name] and I am a [nationality] citizen with passport number [Passport Number]. My purpose of travel is to explore the beautiful tourist destinations of [destination country].

I am excited to visit the famous landmarks, indulge in the local culture and try the authentic cuisine. My travel itinerary includes visits to [list some of the popular tourist attractions you plan to visit] and experiencing the vibrant local lifestyle.

During my stay in [destination country], I will be staying at [name of accommodation], which I have already booked for the duration of my trip. I have attached the confirmation of my hotel reservation along with my visa application .

I am currently employed at [name of your employer] as a [your job position] and have been working there for [number of years]. I have attached a letter from my employer granting me the necessary leave for my travel. I have also included my bank statements, which show that I have sufficient funds to cover my expenses during my stay.

Please find enclosed all the necessary documents required for my visa application, including:

Completed visa application form with attached passport-size photographs

Valid passport with [number of months/years] remaining validity

Travel insurance with coverage of [coverage amount]

Confirmed round-trip flight tickets

Hotel reservations

Bank statements

Letter from employer granting me leave

Proof of sufficient funds

I assure you that I will abide by the laws and regulations of [destination country] during my stay and will return to my home country upon the expiration of my visa. I will also make sure that I do not become a burden on your country’s social system.

Thank you for considering my application. If you need any additional information or documents, please do not hesitate to contact me. I look forward to hearing from you soon.

[Your Name]

Subject: Application for a Tourist Visa

I am writing to apply for a tourist visa to visit [destination country] for a period of [number of days] days, from [date] to [date]. I have attached all the necessary documents required for the visa application.

The purpose of my visit is to explore the beautiful sights and cultural heritage of [destination country]. I have been planning this trip for a long time and have always been fascinated by the rich history and scenic beauty of [destination country]. I am eager to experience the local cuisine, learn about the traditions and customs of the country, and immerse myself in the local culture.

During my stay, I have planned to visit popular tourist destinations such as [list of places to visit], attend cultural festivals, and engage in other leisure activities. I have made all necessary arrangements for my travel, including flight tickets, hotel reservations, and travel insurance.

I am currently employed as a [your job title] at [name of employer], where I have been working for [number of years]. I have attached a letter from my employer stating that I have been granted leave for the duration of my trip.

Please find enclosed the following documents to support my visa application:

Valid passport

Completed visa application form

Two recent passport-size photographs

Flight itinerary

Travel insurance

Letter from my employer

Itinerary of my trip

I assure you that I will comply with all the visa requirements and will not overstay my visa. I have strong ties to my home country and will return as soon as my visit is complete.

Thank you for considering my application. I look forward to receiving a positive response from you.

In summary, this cover letter is intended to support a tourism visa application by providing a detailed itinerary of the applicant’s planned trip, including the dates of travel, the purpose of the trip, and the places and events to be visited. The letter also highlights the applicant’s intent to return to their home country at the end of the trip, and their ability to support themselves financially during their stay. By providing a comprehensive and well-organized cover letter, the applicant can increase their chances of a successful visa application and ensure a smooth and enjoyable trip to their destination.

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How to write Personal Covering Letter For Schengen Visa

Last updated: July 11, 2023 - Written By: Schengen Travel - Filed Under: Schengen Visa , Visa Documentation -

What is a P ersonal Covering Letter for Schengen Visa ?

A personal covering letter for Schengen Visa is a mandatory document you need to attach to your visa application every time you apply for a Schengen visa. Having to write a personal covering letter for your Schengen Visa Application may feel like a daunting task, and many find it hard to begin writing it because they are unsure of what they need to include and how to write it.

At Schengen Visa Flight Reservation  we offer authentic and cancellable flight itinerary and hotel reservations for your visa application, in addition to collecting information about the various visa processes and requirements, so that the entire visa application process will be as smooth as possible for our readers and clients.

In this article we will tell you exactly how you can write the best possible personal covering letter for Schengen Visa application .

The personal covering letter for your Schengen Visa Application is a way to explain your purpose for visiting Europe and the Schengen areas to your visa officer, and assure the governing officials that you will only good, touristy things. It also gives a quick break-down of your intended itinerary so that the embassy can see that you have a plan you intend to stick to.

If you DON’T want to make set plans, remember that you can make all of your flight and hotel bookings through Schengen Visa Flight Reservation  that are authentic, but also fully cancellable (we will cancel your bookings unless you tell us to proceed with the booking) so that you can make a temporary itinerary that you are free to change later , after you have obtained your visa. You also can read why our itineraries are best as well as verifiable on airlines websites.

What to Include in Your Covering Letter for Schengen Visa :

Q: First things first; is the covering letter for the Schengen Visa Application necessary?

Answer: YES.

There is no getting around it, and your visa application will be rejected if you don’t add it.

So, with that little detail sorted out, the next step is to uncover what the covering letter needs to… cover ?

To make sure your covering letter is as kick ass as possible, it must contain two important things:

• The purpose of your stay/trip to Europe
• Your planned itinerary, in details

There are different ways to write your covering letter for Schengen Visa . In general we recommend KISS (Keep It Short and Simple). The visa officer is in no way interested in hearing the detailed story about how you met your current German boyfriend that you now want to visit, or the family history of your Dutch roots from 200 years back, that you now want to learn more about. Writing that you are going to visit your boyfriend or girlfriend, or to learn more about said country’s culture, is more than sufficient!

Different Ways to Write Your Covering Letter for Schengen Visa :

Luckily the internet is flooded with covering letter samples, that all have mostly the same layout.

The first paragraph and intro outlines your purpose of the visit, whereas the next part is a bullet point list explaining your detailed itinerary. Below are some samples of covering letters for Schengen visa:

As you can see, the covering letters are straight and to the point, with no unnecessary information. They also include a list of all the attachments you are adding to your visa application, so make sure you do not miss anything here (see our articles on Schengen Visa Requirements for a complete checklist).

Let us know how you go in writing your covering letter for Schengen Visa!

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Cover letter for Schengen visa(5 samples)

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for Schengen Visa.”

Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

• Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
• The next step is to state why you are writing the letter. 
• Make a brief statement about your personal life. I.e, your status, and work-life among others.
• List the documents you have attached.
• Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Cover Letter for tourism to [Schengen Country] of [applicant name] with Passport No. __________________

Dear Sir/Madam,

I would like to apply for a Schengen Visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do]

While visiting [country name], I plan to stay at the following hotels:

[hotel name and address] – [date DD/MM/YY]

I am currently employed at [company name] with the title of [position] and have received approval for vacation days for the dates specified above. Furthermore, I will be supporting myself financially for my trip using [provide means of finances].

Please find attached all the required documents for my Schengen Visa application.

I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

[Your Complete Name] [Your Address]”

“[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

I am writing on behalf of my patient, [patient Name here], to document the medical need of [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

Patient’s Diagnosis and History:

(Add applicable information of the patient’s diagnosis and medical history)

(Add applicable information about the patient’s treatment, the reason thereof, and how it will benefit the health of the patient)

Treatment Duration:

(Add the expected duration of the treatment)

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[name and signature of physician]”

[Embassy name]

[Embassy address]

Dear Consul General:

I’m writing this letter to confirm that Mr./Mrs.[Name and last name] is an employee at [company name], as [job title/position].

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

Mr./Mrs. [name] will be staying at [hotel name, address, phone number] and will return back to [country of origin] on the dates specified above.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Please, do not hesitate to contact me if you need any additional information.

Kind regards,

[Supervisor signature]

[Name and last name]

[Phone number]

[Address of employer]”

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

I, [Your full name], currently residing at [address] and a [country] citizen, am writing in support of my wife, [Wife’s full Name], visa application.

[Wife’s Name] will be traveling with me to [Destination name] for tourism and vacationing purposes. My wife and I will depart on [enter date DD/MM/YY] and return to [enter home country/other country] on [enter date DD/MM/YY].

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

Please find all the required documents attached to this letter to support the given statements.

Kind regards

[applicant name]

[Your home address]

[Your phone number]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I would like to apply for a Schengen visa upon my intention to travel to Germany from June 2 to June 28, 2017.

The main purpose of my travel is to visit my German friends. However, I look very forward to also visit the magnificent sights throughout Germany, as well as experience the famous German food and learn the German culture and way of life. During my stay, me and my friends wish to spend a holiday in the Netherlands and France to celebrate my upcoming graduation.

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Please, find the following documents to support my visa application:

 Visa application form, duly dated and signed with attached passport-size pictures

Passport, showing my travel experience

Travel Insurance, coverage of €30,000

E-ticket reservation for my flight via LH for New Delhi  – Frankfurt – New Delhi [June 2-June 28, 2017]

Hotel reservations for our holidays in the Netherlands and France

Employment and leave certificates showing approved leaves as well as the date I am expected to return to work

ITR, Payslips, and Savings Account as proof of my income

Also, the additional documents required for Medical Purposes Schengen Visa Application:

Enclosed copies of medical records about your condition

Bank statements and health insurance coverage to cover for medical expenses in [name of country]

Planned Itinerary:

June 2, 2017 – Flight from New Delhi to Frankfurt via LH-761

June 7, 2017 – Sightseeing in Germany

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 14, 2017 – Travel from Amsterdam Schiphol to Paris Gard du Nord and stay at Ibis Hotel – Sacré Coeur

June 15, 2017 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

June 28, 2017 – Flight back to New Delhi from Frankfurt via  Lufthansa

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

<Your Complete Name>

<Your Address>, India’

Frequently Asked Questions:

What are the types of schengen visa cover letters.

There are mainly 3 types of cover letters:

• A cover letter for tourism purposes 
• A cover letter for business purposes 
• A cover letter for medical purposes 

What should your cover letter include?

This Is What to Include in a Cover Letter

• Proof That You’ve Done Your Homework. 
• An Explanation of How Your Skills Relate to the Job. 
• Your Excitement About the Position.

If you like this blog post, please leave your comments and questions below.

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HOW TO APPLY FOR A TOURIST or A VISIT VISA TO GREECE

Table of contents.

‘The glory that was Greece’ , in particular, has been appropriated as the origin of much that is familiar to us now, including science, philosophy, democracy, art and architecture, poetry and drama. 

Famous for its ancient civilization and magical natural landscape,  Greece , officially the Hellenic Republic, has countless hidden gems to offer! When we talk about this Mediterranean country, for sure, the timeless Greek Mythology and magnificent temples in Parthenon will always ring a bell. 

And oh, lest we forget, the mouth-watery Meditarranean cuisines are also something that is worth visiting this country to explore.

An Overview of Schengen Visa for Short-term Stay in Greece

Greece is a part of the Schengen zone, composed of 26 Euroean countries. To enter Greece (and any other countries in the Schengen zone), you must obtain a Schengen Visa first.  You can get a tourist visa (if touring the country is your primary purpose) or a visit visa (if your main objective is to visit a family, friend, or significant other).

So if you are a Philippine Passport Holder (Filipino), you need to secure a Schengen Visa that will allow you to stay up to 90 days within any 180-day period. 

Who is Eligible to Apply for a Schengen Visa to Greece?

The Greek Embassy in Manila also processes applications on behalf of the Portuguese government, so this post also applies if you’re traveling to Portugal.

Apply at the Greek Embassy only if ANY of the items below is true:

• Greece is your main destination . It means that you will visit Greece only and have no plans of visiting any other neighboring Schengen country ( sa Greece ka lang pupunta at mag-stay ); or
• You will stay the longest in Greece . You have plans of visiting other Schengen countries, but Greece is where you will be staying the longest. ( Pupunta ka pa sa ibang Schengen countries, pero sa Greece ang pinaka-mahabang stay mo ).

Example: You will stay in Greece for 14 days to visit a family member. After that, you will go to Belgium, France, and Germany for a 2-week side trip, before returning to the Philippines.

• The main purpose of your travel is in Greece. You have plans of visiting other Schengen countries, but the focus of your travel is in Greece.
• Greece is your port of entry. You have plans of visiting multiple Schengen countries for the same number of days, but Greece is your first point of entry.

If you’re sure that the Greek Embassy is the right place to lodge your application, it’s time to get started.

Important Documents to Prepare

1.  A duly filled out electronic  Schengen Visa Application Form for Greece here . It must be computerized/ typewritten (not handwritten).

2.  Two current biometrical passport photos (35-45 mm width) –  have your passport photo taken. The embassy is very strict on their photo specifications. Fortunately, they have a  page  on their official website dedicated to explaining this. Bring at least two copies or more, just in case. One photo should be glued to the application form. The second photo will be returned to you.

• Taken with nothing covering the face, without sunglasses or contact lenses, or a head covering unless worn for religious or medical reasons.
• The subject should have their mouth closed  (no grinning, frowning or raised eyebrows).  

After which, paste your photo on each of the electronic visa form that you completed online  (1 original and 1 photocopy of the form).

3.   Original Passport and a Photocopy of it  as well as the Bio Page– The embassy requires that your passport is valid for at least another three months on the date the visa application is submitted. It also must have two empty pages for them to stamp your passport. If you have renewed your passport, bring your old one/s with you. These are needed especially if you have previous overseas trips.

4.   Travel plan indicating your destination (in this case, Greece) , route, proof of accommodation (hotel or apartment booking, etc.), and a round-trip flight reservation with dates and flight numbers showing the entry and exit from Greece.

Important reminders:

• You do not need to pay for the flight ticket right away because you are only applying for a visa and have no guarantee that it will be approved. You’re essentially just showing them that a flight itinerary from the Philippines to Greece is available on your preferred travel date. Your departure must be at least 15 days after your Greece visa interview. We can assist you with a dummy ticket for your flight reservation requirement; get it here !

• The embassy typically asks for a cover letter along with other documents ; the cover letter details the purpose of your journey to Greece plus your complete itinerary indicating all of the places you are planning to visit while you’re there. The cover letter is crucial to the success of your application; a well-thought-out and well-written cover letter gets you a higher chance of visa approval. Let us take care of your cover letter (and others such as sponsorship, invitation, and appeal), get our letter service here !

5. If applying for a tourist visa:   You will need a cover letter addressed to the Embassy of Greece. In the cover letter,  explain your reason for visit , where you will stay ( did you get a hotel accommodation? Are you staying over at someone’s place? ), how you will fund the trip ( do you have enough in your savings to finance your travel? ), and your day-to-day itinerary.  Outline every specific activity you are planning to take —places to go, tours to join, people to meet/visit, etc.

Also, through this cover letter, submit an informal declaration explaining your intention to return to the Philippines before your visa expires. Make sure you sign the cover letter.

Explain and submit proofs for your reason to return:

Do you have a young child in the Philippines you need to go back for and take care of? Submit the child’s birth certificate.

Do you have senior citizen parents who are counting on your return? Submit a copy of their senior citizen IDs.

Are you an employee or a student and must return for your job or schooling? Submit copies of employment or school documents.

We will discuss more about proof of strong ties later in this article.

As already stated above, you will also need to submit your flight reservation and proof of accommodation.

6. If applying for a visit visa:  You will need proof of relationship with your host, partner, or sponsor—how are you related to the person you are visiting? You may submit a copy of birth certificate, marriage certificate, written correspondence between you and your sponsor (screenshots of video calls and chats), and any other evidence of your relationship with your sponsor, such as photos together, as proof of relationship.

• Proof of relationship  (marriage certificate/birth certificate)
• Photocopy of the inviting party’s passport’s bio page and/or inviter’s travel history  in case of non-formalized relationship (boyfriend/girlfriend)
• A signed original Letter of Invitation and Guarantee.  Must be addressed to the Consular Section of the Embassy. Must state guarantee of repatriation and coverage of travel, accommodation and medical expenses.
• Proof of hotel reservation , if staying at a hotel.
• Solemn Declaration (“Υπεύθυνη Δήλωση”) with authenticated signature,  if the inviting person is a Greek national. (The newest list of requirements posted on the Greek embassy website does not include this one anymore. But it might help your case if you secure this one too.)

Do not forget the invitation letter from the host or your partner based in Greece. In this letter, the host or your partner must indicate the exact address where the host lives, as well as the purpose and full duration of your visit to your host’s country.

If you are visiting your immediate family member or a close relative , you have to provide a  proof of the urgency of that visit . It could be a marriage celebration, birth of a child, serious health problem, or funeral.

Proof of strong ties or deep-rootedness is also extremely important. One of the most common reasons for visa denial is the lack of strong ties; make sure you provide a compelling reason to return to the Philippines.

7. Travel Insurance – the coverage must be applied during the entire duration of the trip in Greece and must be valid for all Schengen countries. Coverage sum must be AT LEAST EUR 30,000 (Php 2.5 million or USD 50,000). I highly recommend Pioneer Insurance which you can avail yourself through me. Feel free to directly inquire through JASTravel  on Facebook and I would be very glad to assist you. 

8. Proof of financial capacity  to show that you (or your sponsor) can support your expenses for the whole duration of your travel.

• For sponsored travel:  Your host or sponsor declares that he or she will be solely responsible for all expenses incurred during your trip.
• Bank statements  – must show records of the past six months. A bank statement shows your transactions in your account at a specific period. It will show debits (withdrawals, payments, taxes, service fees) and credits (deposits, interest earned.) Bank Statements can also be seen online especially if you have a registered account. There is no signature for the manager or a bank officer.
• Bank Certificate  – it is a confirmation by the branch manager or a bank officer that you have an existing account in their bank. It shows the account number, the type, and other details such as the opening date of your account, your account balance as of the date of request, and your average daily balance. 
• Other proof of income  (supporting documents) – although it is not really required, you can submit invoices and pay slip equivalent to prove that you earn enough to support this trip financially. 

If you maintain a bank account for a long time, better maintain it . Kahit na may sponsor ka, of course, plus points pa din sa visa application mo if idadagdag mo din bank statements mo, payslips from our employer, and other proof na financially capable ka din and most importantly, it proves deep rootedness as well.

Sponsorship Letter which should state the fact that he/ she is inviting you to come   over, your relationship with each other, and that he/ she is willing to sponsor you during your trip. Of course, it needs to have documentary proof. 

Original Affidavit of Support , legalized and notarized by the municipality in Greece where the sponsor’s address is registered. Afterwhich, have it acknowledged by the Philippine Consulate in Greece.

The sponsor’s copies of: passport including the biodata page and travel history   (passport stamps) and ID Card or Resident ID card

Recent proof of income of the sponsor   (3 last months’ salary slips, etc.)

Proof of relationship with the sponsor   (pictures together, Birth or Marriage certificate, and screenshot of chat conversations)

To know more about additional requirements that you would need from your sponsor, check out my YouTube video:  https://youtu.be/SEad8VHVkLk

8.  Proof of Civil Status  – Birth Certificate, Marriage Certificate, Death Certificate of the spouse, etc. These documents must be issued on security paper (SECPA) by the Philippine Statistics Authority, see   http://www.psaserbilis.com.ph .  

Note:  The birth certificate does not need to be authenticated by the Philippine Department of Foreign Affairs.

9.  Evidence of your rootedness in the Philippines  – Evidence of deep-rootedness a.k.a. strong family and social ties to your home country, is  one of the most critical requirements when applying for a Schengen Visa . It is what the Consul will look for in your visa application. So how do you prove that you are firmly established in the Philippines and that you will go back to your home country?

You need to convince them that you will return to the Philippines.  Insufficient evidence of deep-rootedness to your home country is also one of the chief reasons for visa denial.

• Employment or Work contract and bank account statements or payslips showing the transfer of your last six-monthly salaries 
• Certificate of Employment which should include the employer’s full name, complete address, telephone number with area code, details regarding the position, income, and employment duration
• Approved letter of approved leave signed by your employer (Leave of Absence letter)
• Optional: Signed No Objection Certificate which states that your employer has no objection for you to travel to Greece and that they have approved your leave request
• Most recent Income Tax Return 2316 (ITR) 
• Optional Supporting Documents: › Government Mandated Contributions – SSS, Pag-ibig, Philhealth Contributions › If with existing loan – SSS Loan or Pag-ibig Salary loan
• DTI Business Name Registration Certificate
• Barangay Business Clearance
• Mayor’s Business Permit from your Municipality where the business address has been registered
• Business activity of your company for the last 6 months – invoices and bank transactions
• Most recent Income Tax Return 2316 (ITR)
• Pension statement for the last 6 months
• Retirement Certification
• For Solo parents: › A copy of your birth certificate- PSA Authenticated › A copy of your child/children’s birth certificate- PSA Authenticated › Solo parent ID › Barangay Certification as Solo parent › Notarized Affidavit of Solo Parent with Undertaking › Money remittances to support your dependents
• For those who are supporting or watching over the health/well-being of the family: ›  A copy of my parent’s birth certificates- PSA Authenticated › If parents are already Senior Citizens: a copy of their Senior Citizen ID and Barangay Certification as Senior Citizens › If parents have sickness/ illness: Medical history of parents (diabetes, hypertension, etc.)
• Land titles
• Car registration certificates
• Deeds of Sale
• Joint affidavit of both parents or legal guardians granting consent
• Photocopies of the passports of both parents or legal guardians
• Birth certificate of the minor. Must be recent, original, and issued by PSA.
• DSWD Clearance , if the minor is not traveling with either parent or legal guardian
• Recent certificate of enrollment from the school
• Letter authorizing the student’s absence from school

Helpful tips: Additional document requirements for a minor :  https://youtu.be/aVUq5nbmQig

Step-by-Step Guide on How to Apply for a Schengen Visa to Greece

STEP 1: Determine the type of Greece Schengen visa you need to apply for and have a look at the checklist of requirements to gather all the documents that you need to submit. Each application must comply with the guidelines applicable for your visa category. 

STEP 2:  Complete the Schengen Visa Requirements stated above.

Some important notes .

• The documents must be arranged in the same order as the list above. Even the photocopies of your stamps and visas must be in the same order as they appear on your passports.
• Place all the requirements in a long brown envelope. Write your last name, first name and contact number in bold capital letters on the upper left corner of the envelope.
• The original copies will be returned to you on the same day of application.

STEP 3: Request an appointment by emailing [email protected]

The format should be:

Preferred Date: (DD MMMM YYYY) Name of Applicant: (Last Name, First Name) Passport No.: Contact Tel.: Type of Visa: Schengen Main Country of Destination: Greece Expected Date of Departure: (DD MMMM YYYY)

Some important notes:

• Once they receive your request, you will get an acknowledgment reply within the next 24 working hours.
• If you need to change anything, you may email them at least 24 working hours before your appointment date.
• If you need to cancel or reschedule, you may do so by emailing at least 2 working days before the schedule given to you.
• That email address is only for visa appointment only. Don’t send your inquiries or other messages to that address.

Actually, items #1 (schedule) and #2 (requirements) of this process are interchangeable. But you can choose to prioritize the scheduling because sometimes, the earliest available slot is over a month away. 

STEP 4:  Submit the requirements at the Embassy of Greece.  On the day of the appointment, submit the requirements  in person . Personal appearance is mandatory because you might be interviewed by the consul. Failure to show up means forfeiture of your appointment slot.

Prior to last year, most applicants were interviewed. But starting this year, it is no longer the case. They only interview applicants when they have additional questions or clarifications. Most applicants will not be required to undergo an interview anymore.

The address of the Embassy of Greece is this:

EMBASSY OF GREECE Unit 701 7F SEDCCO I Building Corner Rada and Legazpi Streets, Legaspi Village Makati City, Metro Manila, Philippines 1229

Here’s what you need to do:

This gives you time to register, deposit your ID, and climb to the 7th floor. If you arrive earlier, the guard will not let you in until 5 minutes before your schedule.

You will have to write down your name and sign the reg sheet. This sheet also determines who gets entertained first. After registration, take a seat.

They must be in the same order as the checklist and must be in a long brown envelope. If they have questions, answer promptly and respectfully. You will be asked to take a seat as they check your docs.

You will be given a deposit slip. Fill it out with the provided details. (It’s also displayed on the corkboard in one corner of the room.)

There is a report that visa fees across all Schengen embassies have increased from EUR 60 to EUR 80 per applicant. Either way, you will be paying this in pesos. There should be four copies of the transaction slip. One will be left with the bank, two will be submitted to the embassy, and the final copy is yours to keep.

Afterwhich, go back to the Embassy and submit your deposit slips.

After that, await further instructions.

Normally, there will be no interview. But if the embassy need more information, they may call and invite you to an interview. The interview is done in a separate room, away from other applicants. If you apply as a group, there’s a chance you will be interviewed together, but not always. You will be asked about why you will be traveling and whom you will be traveling with. You will be asked about the details of your itinerary so make sure you know it by heart. The interview is short and straightforward. Be confident when you answer. Don’t be nervous. The Embassy is strict and firm, but they are very respectful and pleasant.

After the interview, you may still be required to submit more documents if they feel that your pile is insufficient.

Once everything is done, you will be given a slip with the date when you can pick up your passport. Take note of the time too!

STEP 5: Claim your passport and visa. Show up at the embassy again on the date and time of the release of your passport (the date indicated on the note given to you after submitting your documents). 

The date of release is usually 1 to 2 weeks from your submission date (depending on how many days you were advised to claim your passport). Bring the slip they gave you to claim it and attach a photo of your ID with it. 

No need for an appointment when claiming. Just register at the lobby of the building, go to the consular office, register at the window, and wait for your name to be called. Claiming is fast and easy. Also, make sure you double check the visa details for any errors, tell the consular authority immediately.

Quick Facts

• Validity of Visa : Short-stay Schengen visas allow people to stay in the Schengen area for up to 90 days every six-month period
• Processing time: Applications shall be decided on within 5 to 10 working days after the date of lodging.
• Where to lodge your application:
• Schedule: (Mon-Fri) Visa Applications – 9:30 AM – 12:00 PM Visa Pick-up – 2:30 – 3:30 PM Walk-in Inquiries – 2:30 – 3:30 PM

E-mail address:  [email protected] .

Common Reasons for Schengen Visa Rejection

Here are the common reasons a Schengen Visa application gets denied:

• No clear travel purpose —a detailed cover letter is a must!
• Lack of strong ties —reevaluate your application and prove why you must return to your home country!
• Insufficient travel insurance coverage —make sure you get the right policy!
• No proof of financial means —convince them that you can afford your trip! Provide bank or credit card statements, VUL, investment portfolio, etc.
• Passport does not have 2 free pages —where will they attach the visa if your passport pages are already full? You should get a new passport before applying for a visa if there are no more available pages on your old one!
• No proof of accommodation —you need to prove them that you have a place to stay in the Schengen Area.

Recap and Tips

So, just  a recap and a reminder , please don’t forget these TIPS: 

If you ever need help, you can avail my   visa application bundle ,  and I will be glad to help you through the process!  

Let Us Be Your Partner in Your Schengen Visa Journey

Applying for a Schengen Visa can be overwhelming, with all the paperwork involved and confusing information from different sources. We understand that—we’ve been there and have done that!

But through the years, we gained experience and knowledge on the ins and outs of the Schengen Visa application. We’ve helped countless satisfied clients ; we would like to invite you to be one of them!

With our Schengen Visa services personalized to your unique needs and circumstances, we will make your visa application less stressful and laborious and more promising. Contact us to schedule a consultation or for other inquiries.

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Greece Visa Invitation Letter in 2024 [Samples Included]

What is the greek visa invitation letter .

A visa invitation letter is a formal document written by a legal resident or a citizen of Greece, inviting a foreign guest to visit the country for a specified purpose.

This letter serves as a testament to the visiting intentions of the guest and the commitment of the host to facilitate their stay.

What Is The Purpose of the Invitation Letter?

The primary purpose of this letter is to validate the traveler’s intent in visiting Greece. This becomes especially crucial if the traveler intends to stay with the host during the duration of the visit. The letter assists Greek immigration authorities in:

• Verifying the traveler’s intent.
• Assessing the duration and purpose of the traveler’s visit.
• Ensuring that the traveler has suitable accommodation and resources during their stay.

What are the requirements for the invitation letter?

Although the invitation letter is not an exhaustive document, certain essential elements need to be included:

• Personal Details of the Host : This includes the full name, date of birth, address, and possibly the ID or passport number.
• Personal Details of the Guest : Information such as full name, date of birth, passport number, address, and the relationship to the host.
• Purpose of the Visit : Clearly state the reason for the visit – whether it’s for tourism, business, medical treatment, or other reasons.
• Duration and Dates : Mention the intended duration of the stay and the specific arrival and departure dates.
• Accommodation and Financial Details : Detail where the guest will be staying – whether at the host’s residence, a hotel, or elsewhere. If the host will be financially supporting the guest, this should be specified, along with bank statements or other proofs if necessary.
• Signature and Date : The letter should be signed and dated by the host.

What Are The Types of Invitation Letters?

Depending on the nature of the visit, the invitation letters can vary:

• Tourist Invitation Letter : Mostly used for casual visits, these letters are often from friends or family and focus on sightseeing and personal activities.
• Business Invitation Letter : For professional visits, these letters are issued by Greek companies or institutions. They detail the nature of the business activities, duration of stay, and sometimes even financial responsibility.
• Medical Treatment Invitation : Issued for individuals seeking medical treatment in Greece, these letters generally come from hospitals or medical institutions in the country.
• Research or Academic Invitation : For academic pursuits, these letters come from universities or research institutions. They highlight the intent of academic activities, research details, and the duration of the researcher’s stay.

How do I get a letter of invitation to Greece?

Obtaining an invitation letter to Greece primarily requires coordination with your host, whether that’s an individual, organization, or business. The steps typically involve:

• Initiating the Request : Contact your host in Greece and provide them with details about your visit, ensuring they understand the visa application’s specifications.
• Include Essential Details : The host must clearly mention their relationship to you, the purpose and duration of your visit, and details about accommodation arrangements (if they’re providing it).
• Formalization : If the invitation is from an organization or business, the letter should be on official letterhead, signed by an authorized individual. For private invitations, the host’s details, including a copy of their passport or ID, could be required.

Do I need an invitation letter to visit Greece?

While not always compulsory, an invitation letter can be a crucial document for specific visa categories, especially if you’re visiting Greece for non-touristic reasons, such as business or to attend a conference.

How long before my intended visit should I send the invitation letter?

It’s recommended to have the invitation letter well in advance of your visa application process.

Ideally, 2-3 months before your intended visit gives you ample time to integrate it into your visa application and address any potential issues that might arise.

Can I draft the letter in my native language, or does it have to be in Greek or English?

While the invitation letter can technically be drafted in any language, it’s generally recommended to have it in Greek or English to simplify the visa application process.

If the original letter is in another language, it’s crucial to provide a certified translation into either Greek or English to ensure that the immigration authorities can understand it without any complications.

How to Validate the Invitation Letter

To ensure that the invitation letter carries weight in the visa application process, it’s often recommended to have it notarized.

This means the letter should be stamped by a notary public in Greece, verifying the authenticity of the document and the signatures therein.

This process lends credibility to the invitation and can significantly ease the visa application process.

What Are The Legal Implications of the Greece Visa Invitation Letter?

Understanding the legal framework surrounding the Greece visa invitation letter is crucial, both for the inviter and the invitee. Providing false or misleading information on the invitation letter might have significant consequences.

• False Declarations : Intentionally providing false details, whether about the duration of stay, the nature of the visit, or financial guarantees, can be considered as fraud. This might not only lead to the rejection of the visa application but also potential legal actions against both parties.
• Overstay Consequences : If a guest overstays their permitted duration in Greece, based on false promises or details from the invitation letter, both the host and the guest might face penalties, ranging from fines to deportation or even a ban from re-entering Greece or other Schengen countries.

Can I Submit the invitation letter electronically?

In the age of digital transformations, even bureaucratic processes have been adapting to the trend. In 2024, Greece has made strides in streamlining its visa processes, including the handling of invitation letters.

• Online Submissions : Several Greek consulates and visa processing centers now allow the online submission of invitation letters. This not only speeds up the process but also reduces paper wastage.
• Digital Verifications : To combat potential fraud, digital verifications via video calls or online interviews can sometimes be conducted to validate the information on the visa invitation letter.
• Electronic Records : For frequent travelers or those with family in Greece, having a digital record of previous invitation letters can simplify repeat visits, with the need for fewer redundant documents.

3 Common Mistakes to Avoid with the Greece Visa Invitation Letter

While the process might seem straightforward, there are several pitfalls that applicants should be aware of when dealing with visa invitation letters for Greece.

• Vague Details : An invitation letter that lacks specific details, like exact dates of travel or a clear itinerary, can lead to delays or even rejections. It’s essential to be as precise and clear as possible.
• Mismatched Information : Any discrepancy between the details on the invitation letter and the visa application can raise red flags. Always double-check to ensure all information aligns perfectly.
• Forgetting Required Signatures or Stamps : Depending on the nature of the visit, certain letters might require official stamps or notarized signatures. Forgetting these can lead to the immediate dismissal of the visa application.

What if My Plans Change After the Invitation Letter is Submitted and the Visa is Granted?

If your travel plans to Greece change after the submission of the invitation letter and the granting of your visa:

• Inform the Consulate : Contact the Greek consulate or embassy where you applied for your visa. Inform them of the changes to your travel plans.
• Revised Itinerary : Provide a revised itinerary and any new supporting documents, such as updated hotel bookings or a new invitation letter, if applicable.
• Compliance with Visa Terms : Ensure that your new plans still comply with the terms and conditions of your visa. Significant changes might require a new visa application.
• Documentation for Entry : When entering Greece, carry documentation supporting your new itinerary in case of queries by border control.

Changes in plans after visa issuance should be handled carefully to ensure that they don’t conflict with the terms of your granted visa.

I’m a Non-Greek Resident but Own Property in Greece. Can I Still Send an Invitation Letter?

Yes, as a non-Greek resident who owns property in Greece, you can issue an invitation letter:

• Proof of Property Ownership : Include documentation proving your ownership of the property in Greece.
• Details of the Visit : The invitation letter should specify the duration of the stay, the address of the property, and the relationship between you and the invitee.
• No Legal Residency Requirement : While you are not a resident, property ownership in Greece allows you to invite guests to stay at your property.
• Additional Support : It may be beneficial to provide additional context or support for your invitee’s visit, such as their travel plans in Greece and your reasons for inviting them.

Owning property in Greece gives you a basis to extend an invitation, even if you are not a permanent resident.

Sample Tourist Invitation Letter for Greece

Subject: Invitation Letter for Tourist Visa

Dear Sir/Madam,

I am writing this letter to formally invite [Visitor’s Full Name] to visit me in Greece. My relationship with the visitor is [specify relationship, e.g., cousin, friend].

• Passport Number: [Visitor’s Passport Number]
• Date of Issue: [Issue Date]
• Date of Expiry: [Expiry Date]
• Date of Birth: [Visitor’s DOB]

I have planned a series of sightseeing activities and personal visits to showcase the beauty and heritage of our country. The intended duration of [Visitor’s Full Name]’s stay in Greece is [Number of Days/Weeks].

During [his/her] stay, [Visitor’s Full Name] will be accommodated at my residence located at [Your Address]. I vouch for [Visitor’s Full Name] and assure that [he/she] will abide by all the visa regulations during [his/her] stay in Greece.

Please find attached a copy of my ID, residence proof, and itinerary planned for the visit.

Thank you for considering this invitation, and I humbly request you to grant [Visitor’s Full Name] a tourist visa for the said period.

Sample Business Invitation Letter for Greece

I am writing on behalf of [Company Name] to formally invite [Visitor’s Full Name], holding the position of [Visitor’s Job Title] at [Visitor’s Company Name], to Greece for business purposes.

The purpose of this visit includes [specific business activities, e.g., attending meetings, seminars, training sessions, etc.] that are vital for our ongoing project/collaboration with [Visitor’s Company Name]. The intended duration of the visit is [Number of Days/Weeks], from [Start Date] to [End Date].

Details of [Visitor’s Full Name]’s passport are:

During [his/her] stay, all accommodations and financial responsibilities will be borne by [Company Name]. We assure you that [Visitor’s Full Name] will abide by all the visa rules and regulations during [his/her] stay in Greece.

Attached herewith are the company registration proof, the purpose of the visit, and the itinerary planned for the business activities.

We kindly request you to grant [Visitor’s Full Name] a business visa for the stipulated period. Your assistance in this matter will be highly beneficial for our mutual business endeavors.

Best Regards,

Sample Medical Treatment Invitation Letter for Greece

We are writing to formally invite [Patient’s Full Name] to receive medical treatment at our facility, [Hospital/Institution Name], located in [City], Greece.

Details of [Patient’s Full Name]’s passport are:

• Passport Number: [Patient’s Passport Number]
• Date of Birth: [Patient’s DOB]

The intended medical treatment for [Patient’s Full Name] is [specific treatment details, e.g., cardiac surgery, orthopedic procedure, etc.]. This treatment is scheduled to commence on [Start Date] and is anticipated to continue until [End Date].

During [his/her] stay, all medical and related financial responsibilities will be borne by [patient or sponsoring party, e.g., family, insurance]. We assure you that [Patient’s Full Name] will abide by all the visa rules and regulations during [his/her] stay in Greece.

Enclosed with this letter are medical reports, diagnosis, and treatment plan, along with other pertinent hospital documentation.

We kindly request your esteemed office to grant [Patient’s Full Name] a medical visa to ensure [he/she] receives the necessary treatment promptly.

Warm regards,

Sample Research or Academic Invitation Letter for Greece

This letter serves to invite [Researcher’s Full Name], currently [Researcher’s current position, e.g., “a doctoral candidate at XYZ University”], to participate in an academic research program at [University/Research Institution Name] in [City], Greece.

Details of [Researcher’s Full Name]’s passport are:

• Passport Number: [Researcher’s Passport Number]
• Date of Birth: [Researcher’s DOB]

The focus of the research program is [specific research details, e.g., “Advanced Environmental Studies relating to the Mediterranean climate”]. The program is set to commence on [Start Date] and will culminate on [End Date].

During [his/her] stay in Greece, all accommodations and financial responsibilities will be managed by [University/Research Institution Name]. We guarantee that [Researcher’s Full Name] will adhere to the visa regulations during [his/her] stay in our country.

Attached herewith are the detailed research proposal, [Researcher’s Full Name]’s academic credentials, and the planned schedule for the research program.

We sincerely request you to grant [Researcher’s Full Name] the required academic/research visa for the stipulated period to facilitate the academic exchange and collaboration.

With best regards,

Frequently Asked Questions (FAQs)

I've previously sent an invitation letter for a friend. can i use the same letter again for a new visit.

While keeping records of previous invitation letters can be helpful, it’s essential to draft a new letter for each visit to ensure all the details, such as travel dates and purpose, are up-to-date.

If my guest's visa is denied, will I be informed as the person who sent the invitation letter?

Typically, visa denials are communicated directly to the applicant, not the inviter. However, if there’s a significant concern related to the invitation letter, authorities might contact the inviter for clarification.

Are there fees associated with submitting a visa invitation letter?

While there’s no specific fee for the invitation letter itself, there may be associated costs, such as notary services if you’re required to get the letter notarized.

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