Should you Include Headings and Subheadings in an Essay?
If you have ever tried reading a large blob of text, then you know how hard it can be. However, it becomes easier to read when broken into headings and subheadings.
Academic writings like essays have a standard of writing that must be upheld. While not every essay requires headings and subheadings, they are important for organizing your writing.
Headings describe the succeeding section, while subheading gives supporting information for the heading.
With that said, here is everything you need to know about headings
What are Headings in Essays and Academic Papers?
According to Merriam-Webster, a heading forms or serves as a head.
In academic writing, headings represent what is to come in the assignment. Adding a heading will help structure a piece of writing and guide the reader throughout the content. Short pieces of writing don't always require headings. In long-form writing, each specific section should have its heading to communicate what the reader should expect clearly. Think of it as the title of that section.
Since some points are more important than others, the heading chosen should be based on whether the idea you are talking about is the main point. Each heading chosen should tell the reader what the following idea is about. This is because the main points are the building blocks of the content. Make sure it is short, descriptive, and precise.
You can include headings and subheadings/subtopics in an essay if it is long, but ensure that the subtopics or subheadings are relevant to the content and consistent throughout the text in a manner to contribute to your thesis statement. As a good practice, ensure that the essay headings and subheadings do not exceed 12 words.
Subheadings are not recommended for short essays . However, they improve the overall structure of a long essay, help you frame and explore your topic, and enable the readers to know what to expect (they act as signposts in an essay or research paper).
Heading vs. Title
Headings and titles may look similar at a first glance, but they are not. A title represents the entire paper and explains it in clear and short phrases. It is the first thing the reader will see and determine whether they read the rest of the document. For this reason, you need to think of striking, informative, and appropriate titles. You should also write the title based on why you are writing that document. For instance, if the aim of the documents is tutorial, then the title should be task-based.
On the other hand, a heading represents what each section of the paper discusses. They help guide the reader throughout the documents, which is why you should write effective headings, and they should be as descriptive as possible.
Headings are a requirement in most forms of writing, but some lecturers may be divided about using them in academic essays, which is why you should confirm with them first.
Headings Vs. Subheadings
Headings are key parts of writing as they will capture the reader's attention and lure them into the document's purpose. They guide the reader to the main points of the paper. You have to set the headings apart from the body of the text by coming up with an enticing phrase.
Subheadings, on the other hand, do more than grab the reader's attention; they show the different subsections of the text. They keep the reader engaged by quickly guiding them to the information they want.
Headings and subheadings appear at the beginning of a section and organize the flow of the documents. In addition, they are both used to break down large blocks of text to make them more scannable. They also have a hierarchy that is Heading (H2) first, followed by subheadings (H3) and (H4) in that order. Subheadings should always come after the heading, as demonstrated.
The Best Length for Headings in Academic Writing
A heading can be as long as you want it to give the reader a snippet of the idea. A good rule of thumb should be no more than 70 characters.
For higher level headings, like H1, H2, and H3s, they could be as low as one word, for instance, the introduction, methodology, and such. For such sections, the one word is clear enough for the reader to know what it represents. Low levels like H5 and below can be much longer and direct the reader to exactly what they are looking for.
Levels of Heading in Academic Writing
Headings are an important part of academic writing as they act as a preview of the document. They guide the reader on what you are talking about, which is why you should assign different heading levels.
There are five levels of headings in APA style. Level 1, Level 2, level 3, level 4, levels 5. Level 1 is the main heading, followed by level 2, its subheading, and level 3 is the subsection of level 2 in that order.
Level 1 headings are your main headings and are usually typed in the center of the paper in title case and bolded. Their text beneath will always start in the next line, indented inward, just as you begin a new paragraph. These help the reader find their way through the document, read what they want and skip what they are not interested in.
The length and complexity of the paper will determine how many levels you will use. If it's just a short piece of writing, you can use Level 1. If you need two headings, use level 1 and level 2. If it's a 2000-word article, research paper, term paper, or essay, you will need between 3 and 5 headings.
Keep in mind that not every paragraph needs a heading. While headings can keep your work neat, too many can defeat the purpose. Also, make sure that each of the headings and subheadings has a connection to the main title.
All these levels are differentiated by different styles and formats depending on the publication manual provided, which can be either APA or MLA format.
Reasons to Use Headings in Academic Writing
Headings are helpful in academic writing for a myriad of reasons, including:
Making Your Content More Readable
Much information goes into academic writing to pass information to the reader. Putting all your information in a large block of text will be overwhelming and can scare away the readers. The white gaps at each heading section will offer a resting place hence a visual break. Therefore, separating the large chunks of text into manageable portions will keep your readers engaged.
Outlining Your Content
Headings serve as the structure of your writing. By dividing the large bulk of text with headings, you guide the reader through each section and what it is about. Otherwise, they won't know what it is about.
Capturing the Reader's Attention
The main aim of any heading is to hook the reader and create curiosity enough for them to continue reading through the rest of the article. Having a catchy and informative heading will entice them to read even further.
Remember that readers rarely read documents from start to finish. Major headings should stand out but so should headings and subheadings if you want the readers to continue reading your paper.
Finding Important Information
Readers will likely scan the essay to get a general idea of what it is about and decide if they want to read it. Well-structured headings will help them achieve that.
Improving Overall Quality
Headings and subheadings improve the quality of the essay. A high-quality essay is suitable for readers and also for search engine optimization (SEO) if you intend to publish it online. Ensure to use keywords in the headings and structure them to improve visibility.
Tips to Include Better Headings and Subheadings
Writing informative and precise headings and subheadings is vital if you want your writing to get the message home. You need to borrow the following tips to show that they should spend time reading your writing.
Use the Right Length
The length of your article or essay will determine how long your headings and subheadings should be. Put yourself in the reader's shoes and think of the heading you would like to read. Lengthy headings aren't attractive. Most readers want something short and precise, which is what you should do. It should only take them a few seconds to read, so be sure the length should be not more than 30 words.
Make It Relevant to the Content and Topic
Headings and subheadings are essential to catch the reader's attention but are not important enough to stand independently. They represent the critical concepts and all the supporting ideas. Therefore, you need to consider the topic's relevance when determining what phrases to use in your subheading. Carefully think about each key piece of information you'd like to include in each of your sections. Then ensure that each subheading is connected to the main title or the heading.
Be Clear and Concise
Headings and subheadings tell the reader what the content is about. They are usually about five words long. Therefore, you should go directly to the point using clear language that is easy to understand. Most readers skim through the text before reading which is why you should use simple and straightforward words. Always remember that readers have questions and are looking for answers and shouldn't have to ponder what you are talking about. If your heading is clear and to the point, they won't leave to look for answers elsewhere.
Place It in the Right Place
Consider where your target audience is likely to look and where they are likely to appear. While doing this, also consider the kind of phrases they are likely to type for the specific information they want. This gives you a general idea of where to place headings and subheadings. Remember that the APA and MLA format requires that all headings be placed hierarchically. So as you choose your phrases, ensure that they align with the content's topic and flow.
Consider the Formatting Style
Heading styles format your headings to make them stand out from the rest of the text. They also give your essay structure and make it more accessible to the target audience. In addition to this, headings also help in:
- Generating a table of contents
- Use style sets to reformat the document
- Rearranging the documents
- Creating a structured pdf file using the heading tag
Remember that each heading is formatted with a different heading style located in the style section. Since you've already used H1 for the major heading, the first subheading will be H2, and the second subheading will be H3.
Related Reading: How to indent an essay well.
Number the Heading or Subheading if Needed
Putting numbers on your heading makes it easy to scan. Top-level headings like H1 are numbered 1,2,3,4 while second-level headings, like H2, are numbered 1.1, 1.2, 1.3
Remember that even though you are numbering the headings, you need to introduce your topic in the first paragraph after the headings. Headings don't speak for themselves, so writing a few sentences restating the main idea will tell the reader what will come.
Be Consistent Throughout the Paper
If you intend to use headings in your paper, ensure each section has a heading and subheading. Also, ensure they are consistent in font, size, color, indentation, etc. The style function in Microsoft Word will help create consistency in your headings. You must select the text you want to convert into a heading, then select the appropriate heading from the Style box.
Avoid Repetition
Avoid repeating any phrases in your headings. Using the same heading more than once can affect the reader's comprehension of your message, negatively impacting their reaction to your essay. Sometimes you may repeat the headings without even noticing. For this reason, you should use the Find Function in MS Word or Google Docs.
Another way you can check for repetition is by reading your essay out loud, and this will help you spot any headings or subheadings that have been repeated.
Capitalize, Format, and Punctuate Well
Effective headings are well capitalized, formatted, and punctuated. The APA style uses two styles for this, title case and sentence case. In the title case, major words are capitalized, while minor ones are lowercase. Sentence cases, on the other hand, only capitalize the proper nouns while the rest remain in lowercase.
Use Automatic Heading in Word Processor
Microsoft Word has a built-in feature that anticipates how you want to format your document. As you begin typing, your text starts in the typical style, but when you press enter and move to a new line, the style changes to H1 with different fonts, colors, etc.
If you are typing a paragraph with a small number of words and press enter and then fail to provide proper punctuation, the feature will assume you are moving to a new paragraph, and it will then automatically enter a new heading with a heading style.
Use Descriptive Headings
Use concrete and descriptive language to make your headings more effective so the reader can know what to expect in each section. Don't use function headings when writing your technical reports; these are not so predictable, and readers benefit from the headings being much more descriptive.
Function headings are only used when writing pieces that need consistent structures, for instance, lab reports. An example is:
- Introduction
- Methodology
- Conclusions
Include Technical Terms Needed
Technical terms should not be used in headings because they may be hard to understand except those who know the languages. Technical terms are primarily used in academic documents that professionals read but if not specified, avoid them.
Related Read: How to write an article title in academic papers.
Final Words
Headings and subheadings are vital features in academic writing that represent the main points of a topic. The difference in formatting helps reader's the main points from the rest of the texts. Ensure you follow all the tips about including headings and subheadings in your text. Talk to your lecturer, professor, teacher, or instructor if you are unsure whether to add them to your essay.
What are Headings in an Essay?
Headings are markers that guide the reader through an essay by showing them what the next section is about. Like a title, they are only a few words long and are essential in structuring your content so as not to overwhelm the reader.
Should I Put Headings in an Essay?
Yes. It will help if you put headings in your essays to make them more readable. Essays consist of three parts: introduction, body, and conclusion. Most of them are written in a continuous, paragraphed text without the need for section headings, especially if it's a short essay. On the other hand, long-form essays need headings and subheadings to make them easy to write and read. Since most lecturers are divided about using them in academic essays, you should confirm with your tutor before you start writing.
How Do I Include Subheadings in an Essay?
Subheadings are mini headlines that come after the headings, and they help explain more about the headings and aid readers in skimming through the content. If you have used the first heading, H1, and need to provide more information about it, add a subheading, H2.
If you have trouble deciding how to use subheadings correctly, think of them as an outline. Therefore, break down your topic into simple ideas, then use them to organize your essay.
How Do You Make a Heading in an Essay or Academic Paper?
You must think carefully about the aim of writing a paper and the main idea. Each heading should be clear and to the point. You don't want to mince words and possibly confuse the reader. Also, remember that headings are meant to enhance, not replace, the main topic. Ensure you set it apart from the body of the text by using H1 formatting in either Microsoft Word or Google Docs.
Borrow some of the following best practices to write an effective heading:
- Create a controversy
- Ensure it short
- Pose a question
- Suggest a number
- Provide an explanation
How Do You Use Headings and Subheadings?
Headings (section headings) are the title of your essay. They appear at the beginning of the page and guide the reader through your content. It is the first one your readers see before reading your essay or text. It doesn't matter whether the reader reads every word in your essay; they can still get the basic idea of your paper. Using different heading levels will help the reader navigate through the document. The headings and subheadings should be captivating enough to make an excellent first impression.
When writing a subheading, keep in mind that the H2s are the headers of each header for the main section of the essay. H3s are the subsections of the main points in H2s. H4s, on the other hand, are detailed subheadings breaking down the text into more specific options. The subheadings amplify the title or heading of the essay, and they also complement the headings. They make your writing flow and should be relevant to the topic. With such an organization, you have achieved a first-class essay level. A good subheading captures the essence of the title and consistently informs the reader that they are still on an idea related to the topic. It is also short, descriptive, clear, and concise.
Should Essays Have Section Headings?
Yes. Just like books are divided into chapters, essays and articles should be divided into sections. Essays should have section headings because they help make your work more organized and easy to read. And within those sections, the text can be divided into subsections.
Are There Specific Words to Use in Headings and Subheadings in Essays?
You will probably be tempted to use more words to make your heading more concise, but this isn't a good idea. Make sure you carefully choose words that clearly describe your chosen topic. If possible, use numbers in your headings because they are like brain candy, making your work more interesting. Also, ensure you use odd numbers because they are more attractive to readers than even numbers, according to the Content Marketing institute . Avoid abbreviations, idioms, or colloquial expressions when writing headings and subheadings.
How Many Headings to Use in an Essay or Academic Assignment?
To be safe, only use a maximum of three headings. However, this will depend on the length of your academic assignments. Remember that headings are short phrases that introduce the topic you are writing about and make it easy for the readers to read through. So if you are writing a short essay of fewer than 1000 words, there is no need for headings. But for articles above 1000 words then, you must use them. Headings will help identify the different sections in an essay.
What Are Heading Levels?
Headings organize your essay in a hierarchical order. Since some points are more critical, assigning different levels will help distinguish them.
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Incorporating Headings in Academic Essays and Papers
A consistent structure is a big thing when writing an academic essay or paper. The framework for writing an academic paper encompasses using headings and subheadings to divide the content into manageable chunks or sections.
When writing longer essays and research papers (10 pages and above), breaking the test into different but related sections might be helpful to avoid unnecessary strained transition sentences.
The headings are the first thing the readers look at when reading the essay. They are akin to the headlines in a magazine or webpage. Subheadings are the additional subtopics or headings immediately after the main title or header. Headings are meant to grab the readers' attention, but the subheadings make them draw the readers deeper into the topic.
A subheading is a mini-headline given to a section or paragraph within the main text. They are often smaller than the main heading but larger than the paragraph text.
While headings can be used in most academic papers of different lengths (even those less than ten pages), subheadings are reserved for shorter sections within a larger section. If you have a paper with just three main points and the first point has three subpoints, you can use subheadings to organize the subpoints under the main point.
When used in an essay, research paper, or other longer papers, the headings and subheadings should be formatted such that they are distinguishable from the contents of your text.
Let's dig deeper and see how to make headings and subheadings in an essay.
Why Use Headings and Subheadings in Essays and Research Papers
Headings and subheadings capture the readers' attention, making it easier to sell your ideas to those who skim through written pieces first to determine whether it is worth their time.
Using headings and subheadings helps organize your thoughts. They enable readers to focus on the critical aspects of the essay or research paper. In an essay or research paper, each subheading is considered a mini-essay with thoughts limited to a specific element or perspective of the topic.
Using headings and subheadings informs your readers about where they are in the paper. Also, these subheadings act as signposts or directions that orient the readers to your thoughts in the paper.
The subheadings ensure that your thoughts are structured and that you remain focused on the topic within a limited area. For instance, if you are writing a mental health essay or research paper, you can have a subheading dealing with risk factors and another dealing with the impacts of stigma on mental health.
Subheadings also make the research process easier because you can organize your research around them. This way, you can approach your research systematically and limit its scope. You can then scrutinize and organize the scholarly resources rather than focus on the entire research pile.
Having subheadings in essays or research papers makes writing the paper easier. You can plan, draft, and polish each essay section independently. Doing so helps you to write the paper with ease. Consequently, you can fight off writer's block by putting points of argument under each subheading and organizing it later when you are psyched up to write.
Features of a Good Subheading for an Essay or Research Paper
In research writing, it is imperative to have a refined heading and subheading. We discussed how to do this when we wrote about titling an essay and other academic papers. However, certain features make a subheading or a heading stand out. A good subheading can be many things, but let's sample some of the outstanding features it must have. Here are some aspects that make an excellent subheading and heading:
- A good subheading is brief, concise, and focused. Shorter headings and subheadings give meaning and enhance the readability of a research paper or essay.
- It must have a line space between it and the content.
- It contains the keywords that relate to the thesis and topic, telling the reader precisely the main idea of the section's content.
- Its wording matches the rest of the subheadings and headings
- Can create a flow that summarizes the work independently at a glance
- Is ten words or less and refined to have meaning on its own
- It stands out from the rest of the text in terms of styling and formatting
- It engages the readers such that it gives clues about what to expect
- Uses signposting words to realign the interests of the readers
- Are they relevant to the text
- It uses parallel structures for consistency
How to Make Subheadings in An Essay or Paper
If you are like many students who wonder about how to integrate subheadings into an essay, this section clarifies everything. First, however, there are some crucial tips that you need to consider.
Remember, a subheading expands your heading and comes after the latter. While both hook the audience by grabbing their attention, the subheading enables your readers to delve deeper into the topic. Subheadings are used to divide an otherwise large chunk of paper into sections or chapters.
Subheadings are primarily written in sentence cases and should never be in capital letters. Therefore, you should capitalize the first letter of the subheading of your essay. This is unlike the heading in the title case, meaning that all the major words (nouns, adverbs, pronouns, and adjectives) and words with four or more letters have their first words capitalized. Subheadings subordinate the higher levels. To make a good subheading, here are the tips.
1. Choose the correct length
A good essay subheading should be easy to read. Precisely, it should take a few seconds to read. Our experts recommend keeping the subheading between 4 to 10 words, the standard length of subheadings in academic writing. Ensure as well that it fits a single line. If your subheading runs over, it will be ambiguous and might alter the structure of your essay or paper.
2. Limit the information
You only have a few words to impress your readers. Therefore, only bring in the most crucial information you want to use to bait your readers. Avoid examining every aspect and focus on one aspect of the topic. As long as you have aroused the reader's curiosity to explore your essay, that's it!
3. Maintain Consistency
When you use headings and subheadings in an essay or academic paper, ensure that each maintains the same level. You should not skip subheading levels. And if the first subheading is the only subheading, you are better off eliminating it and maintaining the heading. An excellent strategy to maintain this consistency is planning your essay, which you can do by creating an outline .
4. Number appropriately. It is a must
APA or MLA format does not allow you to label headings and subheadings with numbers or letters. However, there are some instances, such as when writing a dissertation or thesis, where you will most likely be required to use multilevel numbering for the headings and subheadings. Therefore, when you number the headings and subheadings, ensure that it is in a consistent format that you can later use when referring to them elsewhere, for instance, in a table of contents. Microsoft Word automates the process of numbering by choosing the heading styles.
5. Be persuasive
A good subheading should coax the readers to read the text. It should give them an appetite to devour your paper. And it should be persuasive because it does the work of signposting the ideas to expect in a subsection.
6. Ensure Progression
When writing the subheadings, ensure they each add new information to your text to avoid repetitive subheadings. It would be wise to ensure that each subheading addresses a unique aspect of the topic instead of echoing the previous subheadings discussed. As you edit your paper, guarantee that the subheadings progress and add new and relevant information to engage the readers.
7. Stay away from puns, contractions, and idioms
Although tempting, avoid using corny words, jokes, and puns in your subheadings. You should not use contractions as well. Introducing these aspects can make your subheadings and headings ambiguous, deterring the readers from reading the content.
8. Ensure they are relevant and engaging
As you write the subheadings, ensure that they are relevant to the content of your essay. Eliminate any irrelevant subheadings in your essay. Think about the vital information you must include and how you need to format it into a separate section. The strategy helps write subheadings that address your essay's real issues. The subheadings should also give the readers a clue of what to expect to grab their attention further.
9. Include Keywords and Phrases
When writing the subheadings, you should include relevant keywords and phrases that attract the readers' attention. In addition, the keywords and phrases should be related to your topic and thesis statement.
10. Format them well
If you are writing an academic paper (research paper or essay), ensure that your subheadings and headings are formatted per the citation and formatting styles. Later in this article, we look at how to format subheadings and headings in MLA and APA, which are the most common styles. You can also acquaint yourself with other academic writing styles such as Chicago, Vancouver, Oxford, Bluebook, or Harvard.
If you intend to write an A essay, consider reading our guide on writing first-class essays to integrate other factors that professors look for when assigning higher grades for essays.
Related Read:
- How to write an introduction .
- Using headings and subheadings in the dissertation literature review.
Headings and Subheadings in APA
In APA formatting and citation style, headings are used in essays and research papers to separate and classify paper sections. The headings are meant to guide the readers through the document. Headings and subheadings are organized in subordination levels, with each section of the paper starting with the highest heading level.
You can organize headings into five different levels in APA. However, it would help if you used the headings in order beginning from level 1, regardless of the number of heading levels.
Below is how to organize the levels:
- Heading 1 is bold, centered, and written in the title case. This can include the main elements of the paper, such as Literature Review , methods, conclusion, discussion, recommendations, etc.
- Heading 2 is flush left, in boldface, and written in title case. These are the headings directly under heading 1. So, for example, under methods (level 1), you can have subsections such as sampling strategy, data analysis, or data processing as level 2.
- Heading 3 is flush left, in boldface italics, and title case.
- Heading 4 is indented, in boldface, and written in title case.
- Heading 5 is indented, in boldface italics, and title case.
You can use at least two subheadings in APA or non at all. If there is just one subheading, the top-level heading is enough, so do away with it.
When writing a paper in APA , the first paragraph is automatically understood as the introduction. Therefore, there is no need to start with the heading "introduction." The paper's title, which is centered and bolded, becomes the de facto level 1 heading. If your introduction has subsections, you can use headings within the introduction beginning with level 2 headings for the first level subsection, level 3 for the subsections of level 2 headings, and so on. After writing the introduction, use the level 1 heading for the following main section of the paper. Headings should be descriptive and concise. They should be well-formatted and clearly worded for visual and content appeal.
Formatting Headings and Subheadings in APA
When writing headings and subheadings in APA, here are a few things to keep in mind:
- The headings in APA are never labeled with numbers or letters
- You should not use more than one subsection within a section
- Ensure that the APA headings and subheadings are descriptive and concise
- Use as many headings and subheadings as you may require
- Headings 3-5 should all be indented and terminated with a period.
- Headings levels 1 and 2 should be formatted in sentence cases.
- Ensure that the first word in the heading level 3-5 is capitalized.
- Begin a paragraph below levels 1 and 2. However, levels 2-5 begin in line with the headings.
- There should be double line spacing for the APA heading.
MLA headings and subheadings enhance a paper's coherence, soundness, and quality. Using the hierarchy of 5 heading levels in APA should be easier now that we have explained everything.
Headings and Subheadings in MLA
MLA headings are sometimes confused with the header. While the MLA heading is found on the first page and serves the purpose of identifying information, the header is the identifier located on top of every document page.
Using section headings in MLA help improve the readability of the document. Students are mainly not required to use headings when writing essays and papers.
Formatting Headings and Subheadings in MLA
- The font should be readable, most preferably Times New Roman or Arial
- Use double-line spacing
- Every new paragraph after the headings or subheadings should have a half an inch indent.
- All the headings and subheadings must be written in the title case
- You should not include a period after the MLA headings and subheadings
- The title is the main heading. It should be center-aligned and written in sentence case. It should never be italicized, bold, underlined, or put into quotation marks unless when referring to works within it.
- All headings that succeed the title of the document are subheadings.
- The subheadings have five different levels, just like in APA formatting.
- The subheadings are styled as per their order of prominence.
Unlike APA, MLA allows the use of font styling to differentiate the levels of the subheadings. However, the styling of the subheadings should be consistent so that the readers can follow the structure of the essay or paper.
Every subheading should appear in the same size, format, and style for easier identification as one reads your text. The subheadings in MLA papers or essays should flush to the left margin to avoid confusing them with block quotes. Avoid online one level for the internal levels. For instance, if you have a level between 1 and 5, you should ensure that there is more than one instance. If you have one level 2 subheading, ensure that you also have a second level 2 subheading. Above all, every heading and subheading must have content or text beneath them. The content should support the thesis statement of your paper.
Related reading:
- Writing case study answers for business and nursing classes .
- Analytical essay writing steps and tips.
Levels of subheadings in MLA formatting
- Level 1 is bold, flush, or aligned with the left margin
- Level 2 is italicized, flush, or aligned with the left margin
- Level 3 is bold and center-aligned
- Level 4 is italicized and center-aligned
- Level 5 is underlined, flush, or aligned with the left margin
Ensure you use the correct subheading level to help you navigate through your essay or paper. It also helps to know what to be added to the automatic table of contents. Use the subheadings as illustrated below:
- Subheading 1 for the first subsection after the chapter title
- Subheading 2 for the subsections that are directly under Subheading 1
- Subheading 3 for the subsections that are directly under Subheading 2
- Subheading 4 for the subsections that are directly under Subheading 3
- Subheading 5 for the subsections that are directly under Subheading 4
Take some time and watch this video by Dr. Andy Jonson illustrates how to use headings and subheadings in academic writing.
Below are some sample questions, expert answers, and recommendations for essay subheadings and headings.
Should essays have subheadings?
Although shorter essays are written in continuous, flowing, and paragraphed texts and do not need subheadings, longer essays are carefully structured using headings and subheadings.
An essay or research paper can have headings and subheadings (subtopics) if it is long enough to accommodate different sections. Nevertheless, when writing the headings and subheadings, they should be relevant and consistent with the topic and contribute to the overarching goal of the essay or research paper (the thesis statement). A good length for a heading or subheading should be ten words or less. While standard essays do not use subheadings, they assuredly improve the structure of extended essays.
Subheadings subordinate the headings (the title of the essay). They should be persuasive, descriptive, and conversational. They should elaborate on what is in the headline and capture the importance of the topic. Maintain consistency when writing them.
Can introductions have subheadings?
For short papers, no. However, you can include sub-sections for longer papers with appropriate headings and subheadings. For instance, when writing a proposal, dissertation, or thesis, you can have sections and subsections for the problem statement, background information, research questions, hypothesis, aims/objectives, and paper overview.
Can a conclusion have a subheading?
You should not include subheadings in the concluding paragraphs of an essay unless for more extended research papers.
Can subheadings in essays be questions?
No, section headings and subheadings must not be phrased as questions in MLA, APA, or Harvard formatting styles.
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How to Use Subheadings in Your Essay: A Step-by-Step Guide
Subheadings are essential tools for organizing and presenting content in a clear, engaging manner. Whether you’re drafting an academic paper, a report, or a blog post in Google Docs, effective use of subheadings can make your writing more readable and structured. This guide will walk you through the process of using subheadings in your essay, helping you enhance your content's clarity and impact.
1. Understand the Purpose of Subheadings
Before diving into the mechanics, it’s important to understand why subheadings matter. Subheadings break up your text into manageable sections, making it easier for readers to follow your argument and locate key points. They provide a roadmap of your essay, ensuring that each section contributes to your overall thesis.
2. Plan Your Essay Structure
Begin by outlining your essay. Identify the main sections you need based on your thesis and arguments. Common essay sections include the introduction, main body (with various arguments or points), and conclusion. Each of these sections should be broken down further into sub-sections as necessary. For example, in a persuasive essay, you might have subheadings for different arguments or evidence supporting your thesis.
3. Create Subheadings in Google Docs
To add subheadings in Google Docs:
- Open Your Document : Launch Google Docs and open the document you’re working on.
- Select the Text for Your Subheading : Highlight the text you want to use as a subheading.
- Apply a Heading Style : Go to the toolbar at the top of the screen. Click on the styles dropdown (usually showing "Normal text") and select the appropriate heading level (e.g., Heading 1, Heading 2). Heading 1 is typically used for main sections, while Heading 2 and Heading 3 are used for sub-sections.
- Adjust Formatting as Needed : You can further customize the appearance of your subheadings by changing the font size, color, or style from the toolbar.
4. Use Subheadings to Guide Your Reader
Ensure that your subheadings are descriptive and relevant to the content they precede. They should provide a clear indication of what the reader can expect in that section. Avoid vague subheadings; instead, opt for specific, informative ones that accurately reflect the section’s content.
5. Maintain Consistency
Consistency is key in using subheadings effectively. Stick to a uniform style and format throughout your document. This helps maintain a professional appearance and ensures that your essay is easy to navigate. For example, if you use Heading 1 for main sections, consistently use Heading 2 for subsections throughout your essay.
6. Review and Edit
After applying subheadings, review your document to ensure that they are logically placed and that they enhance the readability of your essay. Check that each subheading accurately reflects the content of the section it introduces and make adjustments if necessary.
1. Why should I use subheadings in my essay?
Subheadings help organize your content, making it easier for readers to follow your arguments and understand the structure of your essay. They break up large blocks of text, making your writing more engaging and accessible.
2. How do I choose the right subheading style in Google Docs?
In Google Docs, use Heading styles (Heading 1, Heading 2, etc.) to create a hierarchical structure. Heading 1 is for main sections, while Heading 2 and Heading 3 are used for sub-sections. This helps in organizing content and creating a table of contents if needed.
3. Can I customize the appearance of subheadings?
Yes, Google Docs allows you to customize the font size, color, and style of your subheadings. You can modify these settings through the toolbar to match your preferred formatting style.
4. How many levels of subheadings should I use?
The number of subheading levels depends on the complexity of your content. For most essays, two or three levels of subheadings are sufficient. Ensure that your subheading hierarchy is logical and easy to follow.
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Headings identify the content within sections of a paper.
Make your headings descriptive and concise. Headings that are well formatted and clearly worded aid both visual and nonvisual readers of all abilities.
Levels of heading
There are five levels of heading in APA Style. Level 1 is the highest or main level of heading, Level 2 is a subheading of Level 1, Level 3 is a subheading of Level 2, and so on through Levels 4 and 5.
The number of headings to use in a paper depends on the length and complexity of the work.
- If only one level of heading is needed, use Level 1.
- If two levels of heading are needed, use Levels 1 and 2.
- If three levels of heading are needed, use Levels 1, 2, and 3 (and so on).
Use only the number of headings necessary to differentiate distinct sections in your paper; short student papers may not require any headings. Furthermore, avoid these common errors related to headings:
- Avoid having only one subsection heading within a section, just like in an outline.
- Do not label headings with numbers or letters.
- Double-space headings; do not switch to single spacing within headings.
- Do not add blank lines above or below headings, even if a heading falls at the end of a page.
Headings are covered in the seventh edition APA Style manuals in the Publication Manual Sections 2.26 and 2.27 and the Concise Guide Sections 1.25 and 1.26
Related handouts
- Heading Levels Template: Student Paper (PDF, 257KB)
- Heading Levels Template: Professional Paper (PDF, 213KB)
Format of headings
The following table demonstrates how to format headings in APA Style.
|
|
---|---|
1 |
Text begins as a new paragraph.
|
2 |
Text begins as a new paragraph.
|
3 |
Text begins as a new paragraph.
|
4 | Text begins on the same line and continues as a regular paragraph.
|
5 | Text begins on the same line and continues as a regular paragraph.
|
Note. In title case, most words are capitalized .
Headings in the introduction
Because the first paragraphs of a paper are understood to be introductory, the heading “Introduction” is not needed. Do not begin a paper with an “Introduction” heading; the paper title at the top of the first page of text acts as a de facto Level 1 heading.
It is possible (but not required) to use headings within the introduction. For subsections within the introduction, use Level 2 headings for the first level of subsection, Level 3 for subsections of any Level 2 headings, and so on. After the introduction (regardless of whether it includes headings), use a Level 1 heading for the next main section of the paper (e.g., Method).
Creating accessible headings
Writers who use APA Style may use the automatic headings function of their word-processing program to create headings. This not only simplifies the task of formatting headings but also ensures that headings are coded appropriately in any electronic version of the paper, which aids readers who use navigation tools and assistive technologies such as screen readers.
Here are some tips on how to create headings in some common word-processing programs:
- If you use Academic Writer to write your APA Style papers, the headings menu in the Writing Center will format headings for you in 7th edition APA Style.
- Follow these headings directions from Microsoft to customize the heading formats for your future use.
- To apply Level 4 and 5 headings (which are inline headings, meaning the heading appears on the same line as paragraph text), first type the heading and a few words of the text that follows. Then highlight the text that you want to be your heading and select the appropriate heading level from the Styles menu. Only the highlighted text will be formatted as the Level 4 or 5 heading.
Purdue Online Writing Lab Purdue OWL® College of Liberal Arts
APA Headings and Seriation
Welcome to the Purdue OWL
This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.
Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.
Note: This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style can be found here .
APA Style uses a unique headings system to separate and classify paper sections. Headings are used to help guide the reader through a document. The levels are organized by levels of subordination, and each section of the paper should start with the highest level of heading. There are 5 heading levels in APA. Regardless of the number of levels, always use the headings in order, beginning with level 1. The format of each level is illustrated below:
| |
|
|
1 |
Text starts a new paragraph. |
2 |
Text starts a new paragraph. |
3 |
Text starts a new paragraph. |
4 | Paragraph text continues on the same line as the same paragraph. |
5 | Paragraph text continues on the same line as the same paragraph. |
Thus, if the article has four sections, some of which have subsections and some of which don’t, use headings depending on the level of subordination. Section headings receive level one format. Subsections receive level two format. Subsections of subsections receive level three format. For example:
Method (Level 1)
Site of Study (Level 2)
Participant Population (Level 2)
Teachers (Level 3)
Students (Level 3)
Results (Level 1)
Spatial Ability (Level 2)
Test One (Level 3)
Teachers With Experience. (Level 4)
Teachers in Training. (Level 4)
Teaching Assistants . (Level 5)
Test Two (Level 3)
Kinesthetic Ability (Level 2)
In APA Style, the Introduction section never gets a heading and headings are not indicated by letters or numbers. For subsections in the beginning of a paper (introduction section), the first level of subsection will use Level 2 headings — the title of the paper counts as the Level 1 heading. Levels of headings will depend upon the length and organization of your paper. Regardless, always begin with level one headings and proceed to level two, etc.
Special headings called section labels are used for certain sections of a paper which always start on a new page.
- Paper title
- Appendix A (and so on for subsequent appendices)
These labels should be positioned on their own line at the top of the page where the section starts, in bold and centered.
APA also allows for seriation in the body text to help authors organize and present key ideas. For lists where a specific order or numbered procedure is necessary, use an Arabic numeral directly followed by a period, such as:
On the basis of four generations of usability testing on the Purdue OWL, the Purdue OWL Usability Team recommended the following:
- Move the navigation bar from the right to the left side of the OWL pages.
- Integrate branded graphics (the Writing Lab and OWL logos) into the text on the OWL homepage.
- Add a search box to every page of the OWL.
- Develop an OWL site map.
- Develop a three-tiered navigation system.
Numbered lists should contain full sentences or paragraphs rather than phrases. The first word after each number should be capitalized, as well as the first word in any following sentence; each sentence should end with a period or other punctuation.
For lists that do not communicate hierarchical order or chronology, use bullets:
In general, participants found the user-centered OWL mock up to be easier to use. What follows are samples of participants' responses:
- "This version is easier to use."
- "Version two seems better organized."
- "It took me a few minutes to learn how to use this version, but after that, I felt more comfortable with it."
Authors may also use seriation for paragraph length text.
For seriation within sentences, authors may use letters:
On the basis of research conducted by the usability team, OWL staff have completed (a) the OWL site map; (b) integrating graphics with text on the OWL homepage; (c) search boxes on all OWL pages except the orange OWL resources (that is pending; we do have a search page); (d) moving the navigation bar to the left side of pages on all OWL resources except in the orange area (that is pending); (e) piloting the first phase of the three-tiered navigation system, as illustrated in the new Engagement section.
Authors may also separate points with bullet lists:
On the basis of the research conducted by the usability team, OWL staff have completed
- the OWL site map;
- integrating graphics with text on the OWL homepage;
- search boxes on all OWL pages except the orange OWL resources (that is pending; we do have a search page);
- moving the navigation bar to the left side of pages on all OWL resources except in the orange area (that is pending);
- piloting the first phase of the three-tiered navigation system, as illustrated in the new Engagement section.
If your bulleted list is part of the sentence and is not preceded by a colon, treat the bullets like a part of the sentence, adhering to standard capitalization and punctuation. This option is helpful for complex or longer bulleted sentences that may be more difficult to read without the aid of punctuation. For items in a bulleted list that are phrases rather than sentences, no punctuation is necessary.
How do I style headings and subheadings in a research paper?
Headings and subheadings can help organize and structure your writing. In general, longer and more complex works warrant more of them than shorter ones. Avoid overusing headings in short projects; they should never be used to compensate for poor structure or to explain an underdeveloped idea.
When headings are called for in your writing project, observe the basic guidelines below.
The paper or chapter title is the first level of heading, and it must be the most prominent.
Headings should be styled in descending order of prominence. After the first level, the other headings are subheadings—that is, they are subordinate. Font styling and size are used to signal prominence. In general, a boldface, larger font indicates prominence; a smaller font, italics, and lack of bold can be used to signal subordination. For readability, don’t go overboard: avoid using all capital letters for headings (in some cases, small capitals may be acceptable):
Heading Level 1
Heading Level 2
Heading Level 3
Note that word-processing software often has built-in heading styles.
Consistency
Consistency in the styling of headings and subheadings is key to signaling to readers the structure of a research project. That is, each level 1 heading should appear in the same style and size, as should each level 2 heading, and so on. Generally avoid numbers and letters to designate heads unless you are working in a discipline where doing so is conventional. Note that a heading labeled “1” requires a subsequent heading labeled “2,” and a heading labeled “a” requires a subsequent heading labeled “b.”
In a project that is not professionally designed and published, headings should be flush with the left margin, to avoid confusion with block quotations. (The exception is the paper or chapter title, which is centered in MLA style.)
For readability, it is helpful to include a line space above and below a heading, as shown in this post.
No internal heading level should have only one instance. For example, if you have one level 1 heading, you need to have a second level 1 heading. (The exceptions are the paper or chapter title and the headings for notes and the list of works cited.) You should also generally have text under each heading.
Capitalization
Capitalize headings like the titles of works, as explained in section 1.5 of the MLA Handbook .
The shorter, the better.
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How to Write and Format Headings in Academic Writing
Published on March 15, 2019 by Shane Bryson . Revised on July 23, 2023.
The goal of using headings in a document is not only to divide information, but also to allow easy navigation of the document. In academic writing , headings help readers find the specific information they want while retaining a sense of how that information fits with everything else in the document.
To test for overall heading clarity, ask yourself the following: from reading your headings in sequence, would an informed reader understand…
- The content of the document as a whole?
- The specific content of each section?
- How each section fits with the others?
If not, your headings aren’t effective , and may need some improvement.
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Table of contents
Headings vs. titles, how long should headings be, using descriptive headings, technical terms in headings, capitalization, formatting and sequencing, other interesting articles.
Although heading and titles are similar, they are distinct: A title leads the entire document and captures its content in one or two phrases; a heading leads only a chapter or section and captures only the content of that chapter or section. Read more in our article on writing good titles in academic writing .
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Headings should be as long as it takes to clearly communicate the content of the sections they head. However, each heading should be as concise as possible – a good rule of thumb is to limit the heading length to one line.
Higher-level vs. lower-level headings
Higher-level headings often make do with a single word (e.g. “ Introduction ” or “ Methods ”), while lower-level headings are often longer. This is because higher-level headings cover more general content and provide an overview. One word is clear enough because everyone already knows what happens in an introduction chapter – nothing more needs to be said.
Lower-level headings should use more specific terminology to help clarify the content of the section. These headings help readers find the exact information they’re looking for.
The main goal of a heading is to inform the reader of what content they can find in that section, so make your headings as descriptive as possible. The examples below show one non-descriptive heading and three descriptive headings that provide the reader with much more information.
- Profile of GPS technology
- Function of GPS in aviation
- GPS before 1999
Avoiding repetitive headings
No two sections should focus on the exact same content, so no two headings should be identical. Instead of closing a chapter with “Summary,” for example, try making the heading little more descriptive: “Summary of X .”
Documents in fields that rely heavily on jargon and technical language will contain headings that might not be clear to every reader. That’s fine as long as you keep your reader’s knowledge level in mind. However, if you don’t need the jargon to give a specific idea of your content, then avoid it.
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At the outset, make a plan for how you will deal with matters of capitalization , formatting and sequencing of headings. Headings at the same level should be formatted the same. For instance, “Section 2.2” should get the same treatment as “Section 4.1”. They should also have parallel structure .
Often, your style guide or university will offer specific directions on how to approach the capitalization, formatting, and sequencing of headings, so it’s wise to check before you start writing them. For example, APA headings and MLA headings require specific formatting.
Using automatic heading styles in Word
To avoid having to format each heading separately, it’s smart to use the heading styles feature offered by Microsoft Word, Google Docs and many other word-processing softwares.
An extra benefit of using these heading styles is that you can automatically generate and update a table of contents. This will save you a lot of time later on. Read more about this in our article on creating a table of contents .
If you want to know more about AI for academic writing, AI tools, or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!
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- Post hoc fallacy
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Bryson, S. (2023, July 23). How to Write and Format Headings in Academic Writing. Scribbr. Retrieved October 8, 2024, from https://www.scribbr.com/academic-writing/effective-headings/
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Shane Bryson
Shane finished his master's degree in English literature in 2013 and has been working as a writing tutor and editor since 2009. He began proofreading and editing essays with Scribbr in early summer, 2014.
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- Incorporating Headings & Subheadings
by acburton | May 18, 2024 | Resources for Students , Writing Resources
Think about the last time you read a really long academic article or publication for a class. When the text just seemed to drone on and on to no end, think back – weren’t you really grateful for those headings (and sometimes subheadings) that broke up the longer text, switched or elaborated on a topic, stimulated your eyesight, and gave your noggin a much needed break? I bet you were! Headings and subheadings enable longer texts and differing topics and subtopics to be clearly differentiated for your reader, yet linked in a way that can be clearly understood and appreciated. Let’s go through a few other benefits to using headings and subheadings in your writing!
Incorporating headings and subheadings into your longer pieces of writing;
- Enhances the readability of your work by organizing the content in your essay and guiding your reader.
- Delineates subsections of a topic and provides an avenue to expanding on more complex ideas within a main idea.
- Demonstrates your understanding of a particular citation style.
While headings and subheadings don’t replace the use of effective transitions , they can be used in tandem to further organize your paper, guiding your reader through your topic of choice. To use headings and subheadings appropriately, you’ll want to keep in mind three very important considerations:
- the hierarchy of a heading versus a subheading (and everything that may come after)
- the format (i.e., which citation style you are aiming to follow, and
- accessibility, to be sure that your paper is intelligible to all readers.
The Hierarchy
Headings and subheadings are represented in the form of a hierarchy, or a ranking that clearly characterizes your main topic from your subtopic or issue. The prefix “sub” in “subheading” means under or beneath so your subheading (or subissue) will always be placed underneath your heading. Use a heading whenever you are switching subjects and want to outline the main idea of a section and use subheadings to delineate the varying subsections underneath the main idea. Think of it like a pyramid structure, not in shape, but with your heading on the very top, subheading just beneath, and so on and so forth, going “deeper” into your research until you begin a new section.
Citation styles, including APA format, utilize a system of “Levels” to distinguish the format of headings and subheadings as they move throughout your essay. The number of headings to use in a paper depends on the length and complexity of the work (APAStyle).
In APA format, headings and subheadings are delineated into five possible levels: Level 1 is the highest or main level of heading, Level 2 is a subheading of Level 1, Level 3 is a subheading of Level 2, and so on through Levels 4 and 5 (APAStyle). Most students utilize Levels 1-3 for their work. If only one heading is needed for your assignment, use Level 1. If two levels are needed, use Levels 1 and 2 (and so on.) (APAStyle). The first image below provides a visualization of the APA heading format; the second image is an example of APA headings in a research paper from the field of education (APAStyle).
MLA in contrast emphasizes consistency over a specific style. Purdue Owl offers two examples of how to structure your essay using section headings and subheadings, although it is important to remember that while these can be used as a reference, they are by no means the rule . Remember, the goal is consistency throughout your paper.
Note: Although MLA does not have specific style for headings within your paper, there is a general format used for the first page of your paper. See Purdue Owl for more information.
Below, you can see two examples of acceptable headings for a paper that requires MLA formatting. The first follows a system of Levels, like what is used for APA format. The second example uses a format that numbers different sections and subsections. According to this example, Erosion and Terracing are examples of Soil Conservation, while Water Conservation and Energy Conservation require their own, main headings.
Accessibility
While the use of headings and subheadings work to enhance the readability of your work, without keeping accessibility in mind, your headings and subheadings can seem thorough and conducive to you, while being inaccessible and confusing to someone else. Check out these accessibility guidelines suggested by West Virginia University;
- Make sure your headings and subheadings always follow a consecutive hierarchy.
- Particularly when following APA format, do not skip a header for stylistic reasons.
- While using bold or italics may be unavoidable, do not use all caps. Doing so may cause some assistive technology to substitute full words for individual letters.
- Avoid using abbreviations.
- Aim to avoid language that can be confusing to non-native speakers of English (e.g., puns, a play on words).
Note: Visit the Writing Center for additional help on how to format with accessibility in mind!
Streefkerk, Raimo. “APA Headings and Subheadings | With Sample Paper.” Scribber, https://www.scribbr.com/apa-style/apa-headings/ . Accessed 18 May 2024.
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COMMENTS
Headings and subheadings provide structure to a document. They signal what each section is about and allow for easy navigation of the document. APA headings have five possible levels. Each heading level is formatted differently.
You can include headings and subheadings/subtopics in an essay if it is long, but ensure that the subtopics or subheadings are relevant to the content and consistent throughout the text in a manner to contribute to your thesis statement.
If you are writing an academic paper (research paper or essay), ensure that your subheadings and headings are formatted per the citation and formatting styles. Later in this article, we look at how to format subheadings and headings in MLA and APA, which are the most common styles.
1. Understand the Purpose of Subheadings. Before diving into the mechanics, it’s important to understand why subheadings matter. Subheadings break up your text into manageable sections, making it easier for readers to follow your argument and locate key points.
It is possible (but not required) to use headings within the introduction. For subsections within the introduction, use Level 2 headings for the first level of subsection, Level 3 for subsections of any Level 2 headings, and so on.
In APA Style, the Introduction section never gets a heading and headings are not indicated by letters or numbers. For subsections in the beginning of a paper (introduction section), the first level of subsection will use Level 2 headings — the title of the paper counts as the Level 1 heading.
Headings and subheadings can help organize and structure your writing. In general, longer and more complex works warrant more of them than shorter ones. Avoid overusing headings in short projects; they should never be used to compensate for poor structure or to explain an underdeveloped idea.
APA headings and subheadings APA headings have five possible levels. Learn how to format each heading level, when to use them, and how to set them up in Word.
The format of APA headings and subheadings can be confusing at first. But remember, APA capitalization rules for the 7th APA edition mean using title case for all heading levels; no more uppercase and lowercase headings.
Headings and subheadings are represented in the form of a hierarchy, or a ranking that clearly characterizes your main topic from your subtopic or issue. The prefix “sub” in “subheading” means under or beneath so your subheading (or subissue) will always be placed underneath your heading.