how to write an application letter on laptop

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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: March 21, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,652,873 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [12] X Research source

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [14] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 1 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 1 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
• ↑ https://career.gatech.edu/writing-effective-cover-letter

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

Write a letter in Word for the web

Writing a letter like this while you're online is quick and easy.

Choose one of our letter templates , and open it in Word for the web to make it yours.

As you work on the letter, you'll probably want to rename it.

Send your letter

When you're finished, print it or send it out electronically. You can do this with the letter still open in Word for the web. No need to save it first (that's already done for you).

To print it, press Ctrl+P, and wait for the Print dialog.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your letter. From there, use the PDF program's Print command.

Send a link to your letter

For an electronic version of your letter, send out a link:

Near the top of the screen, click Share .

Under Share , click Get a Link .

Under Choose an option , click View only .

Click Create Link .

Click on the web address to select it, and then copy and paste it into an email, message, or post.

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How to Write a Letter on the Computer: A Step-by-Step Guide

Writing a letter on the computer is a convenient and efficient way to communicate with others. whether you’re typing a personal letter or a formal business letter, following a step-by-step guide can help you create a well-structured and professional piece of writing. in this article, we will walk you through the process of writing a letter on your computer..

Step 1: Choose the Right Word Processing Software

The first step in writing a letter on the computer is selecting the appropriate word processing software. Popular options include Microsoft Word, Google Docs, and Apple Pages. Consider your specific needs and choose a software that suits you best.

Step 2: Open a Blank Document

Once you have selected your word processing software, open a blank document. This will serve as the canvas for your letter. You can typically find the option to open a new document under the “File” menu or by clicking on the appropriate icon.

Step 3: Format Your Letter

Formatting your letter is essential to create a visually appealing and organized document. Begin by adjusting the font style, size, and color according to your preference, keeping in mind the tone and purpose of your letter. Additionally, set the margins and align your text to enhance readability.

Step 4: Add Contact Information

At the top of your letter, include your contact information, such as your name, address, phone number, and email address. You can align this information to the left or right margin, depending on your preferred letter format.

Step 5: Write the Salutation

The salutation is the greeting at the beginning of your letter. Address it to the recipient using their proper title and name, such as “Dear Mr. Smith” or “Dear Dr. Johnson.” If you don’t know the recipient’s name, use a generic salutation such as “Dear Sir or Madam.”

Step 6: Compose the Letter Body

The body of your letter should convey your message clearly and succinctly. Start with an introduction that captures the reader’s attention and provides context for your letter. Then, organize your content into paragraphs, each representing a separate idea or topic. Use appropriate transitions to maintain a smooth flow between paragraphs.

Step 7: Conclude the Letter

In your letter’s conclusion, summarize the main points and restate your purpose or desired outcome. You can also express gratitude, extend an offer for further communication, or include any necessary closing remarks.

Step 8: End with a Closing and Your Signature

After the conclusion, choose an appropriate closing phrase such as “Sincerely,” “Best regards,” or “Yours faithfully.” Leave space for your physical signature, which you can either scan or create with a digital signature tool.

Step 9: Proofread and Edit

Before finalizing your letter, proofread it thoroughly for grammar, spelling, and punctuation errors. Consider using the spell-check function of your word processing software, but be aware that it may not catch all mistakes. Take the time to read your letter aloud for clarity and coherence.

Step 10: Save and Print or Send

Once you are satisfied with your letter, save the document on your computer to avoid losing your work. You can then print a physical copy for traditional mail or send the letter electronically via email or your preferred digital communication platform.

Writing a letter on the computer is an efficient and versatile way to communicate your thoughts, ideas, and intentions. By following this step-by-step guide, you can ensure your letter is well-crafted, visually appealing, and error-free. Happy writing!

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Home » Job Tips » Job Search Tips » Job Application Letter

How to Write a Job Application Letter – All You Need to Know

You must have heard the phrase, “First impressions last the longest”. This saying holds true especially if you are a job-seeker. The job market is extremely competitive and to increase your chances of getting hired, you need to write a compelling job application letter . This particular document can set you apart from other applicants and catch the recruiter’s attention. It is an extension of your resume but in an elaborative form.

In this blog, you will learn how to write an effective application letter for a vacancy of your choice. You will also get some important writing tips along with a few application letter samples.

Table of Contents

What is a Job Application Letter?

It is a document that is attached to your resume when you apply for a job. This letter supplements the information you have noted on your resume. Your education, skills, and experience, along with other details, are outlined in your resume. While an application letter gives you the chance to explain to the recruiter why you want to apply and why you are the best candidate for the job.

Although it is not required, it is always a good idea to send it along with your resume. In this document, you can make a compelling case for why you deserve an interview.

Tips to Write an Application Letter for a Job Vacancy

In this section, you will learn what points you should consider before you start writing your application letter. Here are some:

• Research the Company and the Job – The more information you know and understand about the company and the job you are applying for, the better you can craft your application letter.
• Use Formal Language – The application letter has to be worded formally. Avoid a casual tone. Writing a job application is a formal task.
• Highlight Why You Are the Right Person – Familiarize yourself with the job and jot down some points about yourself that best fit the job. Highlight the points that relate to your professionalism.
• Explain the “Why” – It is not enough to simply write an application. State why you want to work for a particular company and in a particular position.

Alongside writing a perfect job application letter, prepare yourself for an interview by taking a preparatory job interview course .

Also read: How to Write a Cover Letter for a Job .

Job Application Letter Format

The job application letter should express your enthusiasm for the position you are applying for and include important information in brief, as described in the format below:

When an employer reviews the applications, well-written job applications are more likely to be noticed. However, tailor the job application to highlight specific aspects of your personality. When writing a job application letter, keep the following points in mind:

• Length- Only use one page. Write it in 3-4 short paragraphs.
• Format- It should be single-spaced and left-aligned, with equal space between paragraphs. 
• Font- Font sizes should only range from 10 to 12. Use Times New Roman, Arial, or Calibri fonts.
• Proofread- The application letter document should have no spelling errors and grammatical mistakes. Always proofread before submitting it.

Along with these guidelines, an application letter has to be concise. You can brush up your writing skills by learning how to write concisely .

Also read: Cover Letter Format

Profile-Based Job Application Letter Sample:

Let us go through some sample application letters that you may use to apply for jobs based on the profile you are interested in. Start your application letter by writing your name, address, email ID, and phone number followed by the date, subject line, and the body of the letter.

Sample 1: Job Application Letter for Software Developer Position

Write an easy-to-comprehend software developer role application letter with the help of this format:

Now that you know how to write a job application letter for this job, apply for Computer Science Jobs .

Sample 2: Job Application Letter for Digital Marketing Executive Position

Make it easy to write an application letter using the example below:

Use the example above to create your letter to apply for Digital Marketing jobs .

Sample 3: Job Application Letter for Business Analyst Position

Use the sample format below to write your letter:

Use the example above to create your letter to apply for Business Analyst jobs .

Sample 4: Job Application Letter for Graphic Designer Position

Here’s a sample to start writing your application letter:

Now kickstart your professional journey by applying for some Graphic Design jobs .

Having read this blog, you must have gathered an idea about what a job application letter should look like. Remember that your introduction must be shared in brief that includes your qualifications, skills, experience, and your niche of expertise or interest. Most importantly, express your desire to work in the organization you are applying in. Get started with your application process.

Also Read: Cover Letter Examples

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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How to Type a Letter On A Computer in 3 Easy Ways

TheTechieSenior.com is reader supported. If you follow a link on this site, then make a purchase, you should assume that we may earn a commission for your purchase at no cost to you. As an Amazon Associate, we earn from qualifying purchases. Learn more  here .

So, how do you type a letter on a computer? If you ever used a typewriter, you can write a letter or any other document on a computer. The keyboards are very similar.

Table of Contents

The first trick is to locate the application or software program that you’ll use to produce the document. You can type a letter on your computer at no cost by using Notepad or WordPad on a Windows computer. You can do so using TextEdit or Pages on a Mac computer. LibreOffice and OpenOffice are freely available options for Windows and Mac computers.

In the tutorial that follows, we’ll show you two different ways to type documents using apps that came with your computer. We’ll also show you how to write a letter using only online resources including Google Docs. The one you choose depends on the outcome you want.

I’ve had people ask me how to type a letter on a computer. For people below the age of 35 that may seem like an absurd question. But for people who for whatever reason have had little or no experience with computers, it could be exhilarating and daunting at the same time.

Method 1 – Type a letter on a computer with little or no formatting

Any Windows or Mac computer produced within the past decade or two has a basic text writer included.

If your computer is a Windows computer no more than five years old, it probably runs on Windows 10 or Windows 11. You’ll look for an application called Notepad.

To find Notepad on a Windows 10 computer:

• Click the Start button in the lower left of the screen. (You’ll see an alphabetized list of applications that are available on your computer.)
• Locate one named Windows Accessories and click on it. Another list of apps will appear.
• Look down that list until you find Notepad.
• Click Notepad to open it.

You can also type Notepad into the search bar on the start page. You should see Notepad in the suggestions it offers.

Notepad will open to a blank page ready for you to type in. There are basic adjustments that can be made to the document, such as the size of text used, but you’ll find that Notepad is best for those times when you don’t need anything fancy – just a way to type out a note to someone.

Note: Notepad is still available in Windows 11. It has changed slightly, but you should be able to follow the Notepad for Windows 10 instructions.

If your computer is a Mac, you’ll look for an application called TextEdit.

To find TextEdit on a Mac computer:

In the top right corner of your screen, look for a small icon that looks like a magnifying glass.

• Click on the magnifying glass icon to open a search box.
• In that box type TextEdit. You’ll very quickly be shown a link to open TextEdit. It may say TextEdit.app.
• Click that link and TextEdit will open, ready for you to type a note or letter.

Like NotePad for Windows, TextEdit is quite limited in the amount of formatting you can do and the ability to add other features to your letter.

Method 2 – Type a letter with some formatting and pictures

Before we get into learning how to do some basic formatting on your letter, we need to cover some universal instructions that should apply, whichever app you use.

Note: These additional instructions do not apply to Notepad for Windows 10. They will work in TextEdit for Mac. We talked about both apps in the previous section. The shortcuts will, however, work with the next two apps that we talk about–Wordpad for Windows and Pages for Mac, as well as Microsoft Word, OpenOffice, and LibreOffice.

To make letters bold as you type:

We’ve written more detailed instruction on this topic here . For simplicity’s sake, I’ll just show you a fairly universal way to make characters bold.

Just before you type the word or letter that you want to be bold, hold down the control key and at the same time, tap the “B” key (on a Windows computer). Hold down the command key and tap the “B” key (on a Mac computer). Type the letter or word that you want to be bolded. At the end of the word, hold down the control or command key and tap the “B” key again. That will return you to regular text without bold.

To make letters italic as you type:

The instructions for italicizing letters are almost the same as for bolding. The only difference is that when you hold down the control or command key, you’ll tap the “I” key. Again, to stop italicizing, repeat the process.

To underline characters as you type:

Again, use the same instruction as for bolding except while you’re holding down the control or command key, tap the “U” key. Repeat the process at the end of your underlined word to return to normal typing.

To bold, italicize, or underline words you’ve already typed:

You’ll need to do what is called “selecting” the text. If you are using a mouse with your desktop computer or laptop, point your mouse just before the word you want to bold. Then, click your mouse before the word and hold it while you drag across to the end of the words or words. Release the mouse. The text that you want to bold should be highlighted. If you have a laptop and don’t use a mouse, do the same clicks using the trackpad on your laptop.

Now, with the word(s) still highlighted, hold the control key (on Windows) or command key (on a Mac) and tap the “B” to bold, “I” to italicize, or “U” to underline.

Click your mouse elsewhere to turn off the highlight and continue typing.

Any Windows computer produced in the past twenty-five years includes an application called WordPad.

Wordpad is a little more sophisticated than Notepad which was mentioned in Method 1 above. WordPad allows you to type your letter and use more attractive fonts (type style) than Notepad allows.

In Wordpad you can change the size and look of your letters, include photos in your letter or document, and more.

To find WordPad on a Windows 10 or 11 computer:

• Look down that list until you find Wordpad.
• Click Wordpad to open it.

Just as with Notepad in section one of this article, you can also type Wordpad into the search bar in the bottom left corner of the start page. You should see Wordpad in the suggestions it offers.

To find Pages on a Mac computer:

If your computer is a Mac, you’ll look for an application called Pages.

• In that box type Pages. You’ll very quickly be shown a link to open Pages. It may say Pages.app.
• Click that link and Pages will open, ready for you to type a note or letter.

Like WordPad for Windows, Pages allows much more formatting you can do with TextEdit, including the ability to add images and other features to your letter. Pages on a Mac computer is a full featured word processing application and is actually more accurately compared to Microsoft Word.

Where can I type a letter on my computer free?

One of the best and easiest free options is Google Docs. You might this a third way to type a letter on a computer.

You will be able to type your letter from scratch. Or if you prefer, you can use the Letter template that is available in Google Docs as a starting place.

You can type a letter in the same web browser that you used to find this article.

This method works on any computer that you use to browse online including Windows, Macs, and Chromebooks. You can even use Google Docs inside a browser on your phone or tablet.

Whether you use Google, Firefox, Safari, Edge, or some other browser to navigate the Internet, you can use the same one to type a letter.

This method requires that you be connected to the Internet * . That is because you’ll need to navigate to a website that provides writing tools.

I recommend Google Docs because it is easy and costs nothing to use.

You will need a Google account. There is a very high likelihood that you already have a Google account. If you don’t, you can create one. See About Google accounts with Google Docs at the end of this section.

Method 3 – Type a letter online using Google Docs

To type a letter using Google Docs, open your browser and go to https://docs.google.com .

You will see several templates that you can use to write your document. In this case, we’ll look for a Letter Template .

There will probably be just one Letter Template showing at first. You can see more by clicking Template Gallery .

Click any of the templates to open a new document based on that template.

The templates are laid out using Lorem Ipsum sample text. For each section, just select the existing text and start typing your own in its place.

You can select one line at a time or the entire section at once. For the address at the top, it might be best to select one line at a time. For paragraphs in the body of the letter, I would select an entire paragraph, then type my own in its place.

If you’d rather start from scratch, you can choose a blank document instead of a ready-made letter template when you first open Google Docs. Type the letter how you want it. You can use one of the templates as a guide to go by if necessary.

Hint: You’ll have most of the same formatting tools available in Google Docs that you have in the options previously discussed in this article. For example, the toolbar buttons at the top of the window such as B (bold) , I (italics), and U (underline) are similar.

Most of the keyboard shortcuts listed above under Method Two will also work in Google Docs.

When you’ve finished, you can print the letter using either of the following instructions(if you have a printer connected to your computer).

• Click the print icon which is approximately under the File menu label.
• Go to the File menu, then select Print at the bottom of the menu.

To save a copy of the document:

• Go to the File menu .
• Click Download .
• Choose one of the file types from the list. If you want to save a copy of the letter with formatting similar to the way it looks in Google Docs, I would choose either . docx, .rtf, or .pdf . The first two will allow you to easily reopen the file and edit it.

About Google accounts with Google Docs

You probably have a Google account if you have a Chromebook or Android phone. If you use Gmail, you have a Google account.

Go to https://docs.google.com . If you are not signed in to your Google account on the browser you are using, you will see a form that asks you to sign in. 

If you do not have a Google account, look for a link that says Create Account and click it. You’ll find it to the left of the Next button .

Note: The Google account that you create is not just for Google Docs. It can also be used with Gmail and many other Google services.

* A final note about using Google Docs. Technically, there is a way to use Google Docs offline by installing the Google Docs Offline Chrome extension. Unless you have a definite need to work offline, it is my opinion that using the service online is the easiest. 

You might find these articles helpful:

Change the paper size in Google Docs

Count words in Google Docs

Keyboards – typing line returns and paragraphs

If you are, as I am, old enough to remember taking typing classes in school, but have not had experience typing on a computer, there are a few things you’ll need to learn about basic maneuvering on the computer keyboard.

The keys on most computer keyboards are arranged similarly to old-school typewriter keyboards.

You won’t have any issues with the position of the letter keys. They haven’t changed on standard computer keyboards. There are some keyboards on which the letters are arranged differently, but if you are using the standard keyboard that came with your computer, you’ll find little to no difference in the letter positions.

Mac computer keyboards are slightly different. In most cases, keyboard key shortcuts that use the Control (cntl) key on a Windows computer would use the Command key on a Mac computer.

To make capital letters on a computer keyboard:

Use the shift key just as you did on a typewriter. If you need to type consecutive letters in caps, tap the caps lock key.

Hint: In the computerized world where social media seems to determine what is and isn’t acceptable in personal communication, the use of all caps to write sentences is seen as yelling at your reader. Don’t use all caps unless they are necessary.

To move to another line using a computer keyboard:

On manual typewriters, when we had typed to the end of the line, we had to use the carriage return to move the paper carriage back to the right to begin the next line. On electric typewriters, we used the return key to do the trick.

On computer keyboards, line returns are handled automatically within a paragraph. Just keep typing. You’ll notice the typing will automatically continue on the next line when the current line is full.

You should not need to manually return to start the next line as long as you are typing a full paragraph of continuous text without lists, etc..

To start a new paragraph when writing on a computer:

This is where the return key comes into play. When you finish the current paragraph, use the return key to move to the beginning of a new line. In most cases, standard settings in the app will cause there to be a space between paragraphs.

Most basic settings will have all paragraphs beginning without the first line being indented. For most personal communication, indenting the first line of a paragraph is no longer required or expected.

If, however, you prefer to start new paragraphs with an indention, the tab key will indent about five spaces in most apps.

Important: Computers can’t print your documents by themselves. They don’t have printers built in and must have one attached before the letter you type can be printed on paper and mailed.

If you don’t have a printer, there are alternative ways to deliver your correspondence to its intended recipient such as emailing the letter to your intended recipient.

The following instructions assume you have a mouse connected to your computer. If you have a laptop with a touch pad or a touch screen with no mouse, tap the pad or screen when the instructions say click.

Keep Your Writing Apps Handy

To keep your newly found writing applications handy, you can “pin” them to the bottom of your screen where you can find and open them quickly.

To Pin Apps to the Task Bar on Windows Computers

When you locate the application that you want to keep handy, right-click on the title of the application and from the box that flies out, select Pin To Task Bar.

To Pin Apps to the Dock on Mac Computers

With the application open, find its icon in the dock (the bar across the bottom of the screen). Right-click the icon and from the small menu that pops up, select Options, then Keep in Dock.

We also have instructions on how to type a letter in cursive on a computer .

Hopefully, with these instructions, you’ll find it easy to write a letter on a computer. If you can do that, you’re on your way to typing any other type of document as well.

If you need help learning how to actually write a business letter, these resources from Microsoft and Austin Community College may be helpful:

How to Write (and Format) a Successful Business Letter

Writing Effective Business Letters: Parts of a Business Letter

About the author:

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Sample Request Letter for New Computer in Office: Free & Effective

In this article, I’ll share my insights, experiences, and customizable templates to help you craft an effective request letter for a new computer in your office.

Key Takeaways Understand Your Needs: Clearly articulate why you need a new computer, focusing on how it will improve your productivity and job performance. Research: Know the specifications of the computer that would best suit your needs to make a strong case. Professional Tone: Maintain a polite and professional tone throughout the letter. Template Usage: Use the provided template as a starting point, but personalize it to reflect your specific situation and needs. Follow-Up: Don’t hesitate to follow up on your request after a reasonable amount of time.

Understanding the Importance

The first step in crafting your request letter is to understand and articulate your needs clearly.

For me, this has often meant detailing how my current computer is hindering my ability to work efficiently.

Be it slow processing speed, insufficient storage, or compatibility issues with new software, a clear explanation helps paint a vivid picture of your challenges.

The Art of Research

Before drafting your letter, research the specifications of the computer that would best suit your professional needs.

Trending Now: Find Out Why!

This not only shows your initiative but also assists your employer in understanding exactly what you require, without needing to do the legwork themselves.

Whether it’s a more powerful processor, additional RAM, or specific graphic capabilities, being specific can significantly bolster your request.

Crafting Your Letter

When writing your request, maintaining a professional and courteous tone is crucial.

Begin by expressing your dedication to your role and the company, followed by a detailed explanation of why a new computer is necessary.

Incorporate real-life examples of how your current setup is limiting your performance. Here’s a simple structure to follow:

• Introduction: Briefly state the purpose of your letter.
• Body: Detail your current challenges and how a new computer would overcome these obstacles.
• Conclusion: Reiterate the benefits of the request, both for you and the company.

Personal Experience Tips

• Timing Matters: I’ve found that submitting such requests during budget planning phases increases the chances of approval.
• Be Solution-Oriented: Suggest a few computer models that meet your needs, showing that you’ve done your homework.
• Highlight ROI: Emphasize how the new computer will enhance your productivity, potentially leading to better results for your team or department.

Sample Request Letter for New Computer in Office

[Your Name] [Your Position] [Date]

[Recipient’s Name] [Recipient’s Position]

Dear [Recipient’s Name],

I hope this letter finds you well. As part of my ongoing commitment to contribute effectively to our team’s success, I am writing to request an upgrade to my current workstation, specifically a new computer. This request is driven by [briefly state reasons, e.g., “the need to run advanced software applications that are integral to my daily tasks”].

Despite my best efforts to optimize my current setup, I frequently encounter [mention specific issues, e.g., “slow performance and software incompatibility issues”]. These challenges have begun to hinder my productivity and the quality of my work output.

I believe that upgrading to a [mention specific computer model, if any, and its specifications] will significantly enhance my efficiency and enable me to deliver higher-quality work. This investment will not only benefit my individual performance but also contribute positively to our team’s overall productivity and success.

I understand the considerations involved in such a request and am more than willing to discuss further how this upgrade could be beneficial for our department. I am also open to discussing alternative solutions or models that you might consider more appropriate.

Thank you for considering my request. I look forward to your feedback and am available for any further information or discussion you might deem necessary.

[Your Name]

Final Thoughts and Call for Comments

Crafting a request letter for a new computer in the office requires a balance of professionalism, clarity, and persuasion. 

By following the insights and utilizing the template provided in this article, you’re well on your way to making a compelling case for your needs. 

Remember, the goal is to demonstrate how such an upgrade will not only benefit you but also contribute to the broader objectives of your organization.

Related Posts

• Laptop Request Letter To Manager Sample: Free & Effective
• Sample Request Letter For Purchasing Items: Free & Effective
• Request Letter For Printer Replacement: How To Draft It Right!

Frequently Asked Questions (FAQs)

Q: How Do I Request a New Computer for My Office?

Answer: I recently faced a similar situation where I needed a new computer at my office. Here’s how I approached it. First, I assessed my current computer’s limitations and how they were impacting my work.

For example, I noted the slow processing speed and frequent crashes. Then, I researched the type of computer that would best suit my needs, focusing on specifications that would improve my efficiency. 

Armed with this information, I drafted a formal request letter for my manager. In the letter, I clearly outlined the issues with my current computer, how a new one would benefit my work, and suggested a few models that met the requirements. 

I made sure to emphasize the positive impact on my productivity and the potential long-term benefits for the team. Lastly, I thanked my manager for considering my request and offered to discuss it further if needed. 

The key was to make the request professional, data-driven, and focused on the benefits to the organization, not just my personal preference.

Q: What Should Be Included in a Request Letter for a New Office Computer?

Answer: When I wrote my request letter for a new office computer, I made sure to include several key elements. Firstly, I began with a polite introduction and a clear statement of my request.

I then provided a detailed explanation of why I needed a new computer, including specific issues with my current one and how it was affecting my work. 

Importantly, I included specific examples and scenarios where the current computer’s performance was hindering my productivity.

Next, I suggested a few suitable replacements, ensuring that they were reasonable and aligned with the company’s budget and policies.  I also included a comparison of costs versus benefits to strengthen my case. 

Finally, I concluded with a respectful request for a response and offered to discuss the matter further in person. It’s crucial to keep the tone professional and respectful, focusing on how the new computer will contribute to better work outcomes.

Q: How Can I Justify the Need for a New Computer in My Office?

Answer: Justifying the need for a new computer in the office requires a strategic approach, as I learned from my own experience. First, I gathered concrete evidence of how my current computer’s limitations were affecting my job performance. 

This included documenting instances of slow performance, system crashes, and any other relevant issues. I also compared my current computer’s specifications with the minimum requirements needed for optimal performance in my role. 

Additionally, I researched and prepared a list of tasks that I could perform more efficiently with a new computer. This included faster data processing, better software compatibility, and improved multitasking capabilities. 

I made sure to align my arguments with the company’s goals and how a new computer would be a worthwhile investment, potentially leading to increased productivity and better work quality. The key is to present a logical, fact-based argument that clearly shows the benefits to the company.

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Thank you for this incredibly useful guide on writing a request letter for a new office computer. Your detailed steps and the customizable template are invaluable resources that will certainly enhance my approach to professional communications

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