university of calgary thesis submission

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Thesis tips and important deadlines

Tips to plan your degree, deadlines for completing an msc and phd .

Get a quick month-by-month overview and a checklist of important deadlines you will need to complete your degree.

Deadlines to apply for awards

Find out at-a-glance when to apply for awards to fund your research and if you are eligible.

Support services for graduates

Keep this list handy. It has contacts for academic advice, wellness services, writing support, workshops and international students.

Research proposal approval form

Members of the Supervisory Committee and the associate dean (graduate) must sign the research proposal approval form .

Important Faculty of Graduate Studies (FGS) - Forms and Documents 

Link  - FGS Forms and Documents  

How to prepare your thesis defence

Planning a thesis defence.

Learn what you must do in the weeks leading up to your defence.

Remote                In-Person

Approval to proceed to defence form

Have your supervisor submit the defence request form  to signify that you have been approved to write your thesis and schedule a Thesis Oral Examination. 

Tips for Defence Day (remote)

Find out the best way to prepare your space, the slides, the technology before and during the defence, and what to expect afterwards.

How to submit your thesis

See what approvals you will need after your defence and how to prepare your thesis for submission. Learn the process to submit your thesis .

For advice, contact Kinesiology's graduate advisor at [email protected].

Graduate resources

Explore graduate student financial, academic and wellness resources including the Faculty of Kinesiology thesis handbook. 

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Computer Science

Master of Science (MSc)

Thesis-based program

Program overview.

​The Computer Science program provides the bedrock for exciting careers at the forefront of innovation in private industry or entrepreneurship. It helps students build skills and novel ideas for designing and implementing software, as well as developing effective algorithms to solve computing problems and plan and manage organizational technology infrastructures. Cutting-edge companies such as Google, Apple, Amazon, Facebook, Autodesk, and Microsoft frequently hire graduates. Alumni are also actively engaged in entrepreneurship, innovation, and creating start-ups.

Completing this program

• Core Course: Research Methodology in Computer Science.
• Seminar: Students are required to give a departmental seminar on the results of their research.
• Software Engineering Specialization: Four additional courses from a list approved by the Department of Computer Science.
• Additional Courses: May include Artificial Intelligence, Databases, Computer Graphics, Scientific Computing, HCI and Visualization and others.
• Thesis: Students will complete a thesis based on original research.

Specializations

• Master of Science (MSc) Thesis-based in Computer Science, Software Engineering Specialization . The specialization is offered jointly through the Department of Computer Science and the Department of Electrical and Software Engineering.
• Wearable Technology Interdisciplinary Specialization
• Computational Neuroscience Interdisciplinary Specialization

Technology sector, business start-ups, computer science research, IT, software development.

A master’s degree in computer science will give you the pre-requisite for a PhD.

Students are required to prepare a thesis and successfully defend in an open oral defense.

One core course and four electives

Learn more about program requirements in the Academic Calendar

Classroom delivery

Time commitment.

Two years full-time

A supervisor is required, but is not required prior to the start of the program

See the Graduate Calendar for information on  fees and fee regulations,  and for information on  awards and financial assistance .

Virtual Tour

Explore the University of Calgary (UCalgary) from anywhere. Experience all that UCalgary has to offer for your graduate student journey without physically being on campus. Discover the buildings, student services and available programs all from your preferred device.

Supervisors

Learn about faculty available to supervise this degree. Please note: additional supervisors may be available. Contact the program for more information.

John Aycock

Mario Costa Sousa

Philip Fong

Dr. Marina Gavrilova

Majid Ghaderi

Helen Ai He

Peter Høyer

Christian Jacob

Michael Jacobson, Jr.

Admission requirements

A minimum of 3.3 GPA on a 4.0 point system, over the past two years of full-time study (a minimum of 10 full-course equivalents or 60 units) of the undergraduate degree. Post-degree CS courses may be considered when calculating GPA. Exceptions to GPA requirement may be considered for those with either:

• demonstrated research excellence, or
• GRE General scores of at least 600 verbal and 750 quantitative and either 720 analytical (old test format) or 5.5 (new test format)

Minimum education

Four year degree in computer science or another field with 3rd or 4th year courses in the following areas: Theory of Computation; Software Engineering; Systems (OS, Compilers, Distributed Systems, Networking); Application (AI, Graphics, Databases, etc.).

Work samples

Reference letters.

Two letters of reference dated within twelve months of the application.

Test scores

Optional: Special consideration will be given to those with GRE scores of at least 600 verbal, 750 quantitative, and 720 analytical (5.5 in the new format). Applicants from outside Canada are expected to apply with GRE scores.

English language proficiency

An applicant whose primary language is not English may fulfill the English language proficiency requirement in one of the following ways:

• Test of English as a Foreign Language (TOEFL ibt)  score of 97 (Internet-based, with no section less than 20).
• International English Language Testing System (IELTS)  score of 7.0 (minimum of 6.0 in each section).
• Pearson Test of English (PTE)   score of 68, or higher (Academic version).
• Canadian Academic English Language test (CAEL)  score of 70 (70 in some sections – up to the program, 60 in all other).  
• Academic Communication Certificate (ACC)  score of A- in one or two courses (up to the program), “B+” on all other courses.  
• Cambridge C1 Advanced or Cambridge C2 Proficiency  minimum score of 191.

*Please contact your program of interest if you have any questions about ELP requirements

WINTER (For admission on January 1)

• Final Application Deadline – July 1 (Final Documentation Submission Deadline – July 15 )
• Final Application Deadline – September 1 (Final Documentation Submission Deadline – October 1 )

--------------

FALL (For admission on September 1)

• Early Applications (complete application review) -  January 15
• Final Application Deadline –  March 1  (Final Documentation Submission Deadline –  March 15 )
• Final Application Deadline – May 1 (Final Documentation Submission Deadline – June 1 )

If you're not a Canadian or permanent resident, or if you have international credentials, make sure to learn about international requirements

Are you ready to apply?

Learn more about this program, department of computer science.

602 ICT Building 856 Campus Place NW Calgary, ABT2N 1N4 403.220.3528

Contact the Graduate Program Administrator

Visit the departmental website

University of Calgary 2500 University Drive NW Calgary, AB, T2N 1N4

Visit the Faculty of Science's website

Learn more about UCalgary by taking a virtual tour

Related programs

If you're interested in this program, you might want to explore other UCalgary programs.

Thesis-based PhD

Computational Media Design

Thesis-based MSc

Electrical and Software Engineering

Course-based MEng

Course-based MEng (Software)

Thesis-based MEng

Thesis-based MSc

Curious about the University of Calgary?

Located in the nation's most enterprising city, we are a living, growing and youthful institution that embraces change and opportunity with a can-do attitude.

Libraries & Cultural Resources

Research guides, finding theses.

• Finding a Thesis
• Finding UCalgary Theses
• Finding Theses from Other Universities

Theses Writing Resources

Submitting your thesis.

• Writing Guidelines
• Writing Support
• LibGuide Resources
• Library Books

This section contains links and information provided by the Faculty of Graduate Studies and the Copyright Office on thesis writing and submission.

• Thesis Formatting Guidelines This 15-page document contains the Faculty of Graduate Studies guidelines for your thesis. It includes general style recommendations, formatting requirements, components of your thesis, permissions, as well as a sample title page
• Copyright - Thesis copyright Guidelines The pdf document talks about using copyrighted material in a thesis or dissertation as well as copyright issues related to electronic deposit of theses and dissertations at the University of Calgary.
• Submitting your Thesis All you need to know about required documents, links to relevant forms, submission deadline and times, and more - from the Faculty of Graduate Studies (FGS) Submit Your Thesis webpage.
• Student Success Centre The centre provides writing support which includes writing workshops, one-on-one appointments, online resources & handouts, and more. This should be your first stop for writing support.
• Writing Support Services Need help with writing your paper? The link provides an overview of what support is provided for UCalgary students.

Writing tools & resources for students and scholars including subject associations.

• Academic Writing - General This tab of the Writing Help research guide has some excellent handouts that were created by the Student Success Centre on topics such as developing a thesis statement and outlining your essay.
• Academic Writing - for Law This guide called LAW Writing For and Publishing In Law Journals contains a page on academic writing within the law discipline. This page contains articles, books and even resources for new law teachers.
• Writing - for Business This guide has pages on Writing & Presentations relevant to business. The writing tab contains book & online resources about writing in Business, including an article about writing from Harvard Business Review.

• Click here to see more library books.

Information about submitting your own thesis to PRISM can be found on this guide .

Related FAQs:

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• URL: https://libguides.ucalgary.ca/finding_theses

Libraries & Cultural Resources

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Princeton University Library

Phd dissertation and master's thesis submission guidelines.

The Princeton University Archives at the Mudd Manuscript Library is the repository for Ph.D. dissertations and Master’s theses. The Princeton University Archives partners with ProQuest to publish and distribute Princeton University dissertations beyond the campus community.

Below you will find instructions on the submission process and the formatting requirements for your Ph.D. dissertation or Master's thesis. If you have questions about this process, please use our Ask Us form  or visit the Mudd Manuscript Library during our open hours.

Ph.D Dissertation Submission Process

The first step is for the student to prepare their dissertation according to the Dissertation Formatting Requirements . Near the time of the final public oral examination (FPO) (shortly before or immediately after) the student must complete the online submission of their dissertation via the ProQuest UMI ETD Administrator website . Students are required to upload a PDF of their dissertation, choose publishing options, enter subject categories and keywords, and make payment to ProQuest (if fees apply). This step will take roughly 20-25 minutes.

 After the FPO the student should log on to TigerHub  and complete the checkout process. When this step is complete, Mudd Library will be notified for processing. This step will occur M-F during business hours. The Mudd Library staff member will review, apply the embargo (when applicable), and approve the dissertation submission in ProQuest. You will receive an email notification of the approval from ProQuest when it has been approved or needs revisions. 

The vast majority of students will not be required to submit a bound copy of their dissertation to the library. Only students who have removed content from the PDF to avoid copyright infringement are required to submit a bound copy to the library. This unredacted, bound version of the dissertation must be formatted according to the Dissertation Formatting Requirements , and delivered by hand, mail, or delivery service to the Mudd Manuscript Library by the degree date deadline in order to be placed on the degree list. Address the bound copy to: Attn: Dissertations, Mudd Manuscript Library, 65 Olden Street, Princeton, NJ 08540.

ProQuest Publishing Options

When you submit your dissertation to the ProQuest ETD Administrator site, you will be given two options: Traditional Publishing or Open Access Publishing Plus. ProQuest compares the two options in their  Open Access Overview document . Full details will be presented in the ProQuest ETD Administrator site.

Traditional Publishing

No fee  is paid to ProQuest; your dissertation will be available in full text to subscribing institutions only through the ProQuest Dissertations & Theses Global ; If you have an embargo, your dissertation will be unavailable for viewing or purchase through the subscription database during the embargo period.

Open Access Publishing Plus

$95 fee to ProQuest; your dissertation will be available in full text through the Internet to anyone via the ProQuest Database ; if you have an embargo, your dissertation will be unavailable for viewing through the open access database during the embargo period.

Optional Service: Copyright Registration

$75 fee to ProQuest; ProQuest offers the optional service of registering your copyright on your behalf. The dissertation author owns the copyright to their dissertation regardless of copyright registration. Registering your copyright makes a public record of your copyright claim and may entitle you to additional compensation should your copyright be infringed upon. For a full discussion of your dissertation and copyright, see ProQuest’s Copyright and Your Dissertation .

If you have questions regarding the ProQuest publishing options, contact their Author and School Relations team at 1-800-521-0600 ext. 77020 or via email at [email protected] .

Princeton’s Institutional Repository, DataSpace

Each Princeton University dissertation is deposited in Princeton’s Institutional Repository, DataSpace . Dissertations will be freely available on the Internet except during an embargo period. If your dissertation is embargoed, the PDF will be completely restricted during the embargo period. The bound copy, however, will be available for viewing in the Mudd Manuscript Library reading room during the embargo. 

According to the Graduate School’s embargo policy , students can request up to a two-year embargo on their dissertation, with the potential for renewal by petition. If approved, the embargo would apply to the dissertation in ProQuest, as well as in Princeton’s digital repository, DataSpace . Students in the sciences and engineering seeking patents or pursuing journal articles may be approved for a shorter embargo period. Students must apply for the embargo during the Advanced Degree Application process . More information can be found on the Graduate School's Ph.D. Publication, Access and Embargoing webpage .

Those who have been approved for the embargo can choose "Traditional Publishing" or "Open Access Plus" publishing when they complete their online submission to ProQuest. Mudd Manuscript Library staff will apply the embargo in the ProQuest ETD system at the time of submission of materials to the Library. In the case of Open Access Plus, the dissertation would become freely available on the ProQuest open access site when the embargo expires. The embargo in ProQuest will also apply to the embargo in Princeton’s digital repository, DataSpace

Those who wish to request a renewal of an existing embargo must email Assistant Dean Geoffrey Hill and provide the reason for the extension. An embargo renewal must be requested in writing at least one month before the original embargo has expired, but may not be requested more than three months prior to the embargo expiration date. Embargoes cannot be reinstituted after having expired. Embargoes are set to expire two years from the date on which the Ph.D. was awarded (degrees are awarded five times per year at Board of Trustee meetings); this date will coincide with the degree date (month and year) on the title page of your dissertation. Please note: You, the student, are responsible for keeping track of the embargo period--notifications will not be sent.

• To find the exact date of an embargo expiration, individuals can find their dissertation in DataSpace , and view the box at the bottom of the record, which will indicate the embargo expiration date.
• The Graduate School will inform the Mudd Library of all renewals and Mudd Library staff will institute the extensions in ProQuest and DataSpace .   
• Princeton University Archives'  Dissertation Formatting Requirements  (PDF download) document provides detailed information on how to prepare the dissertation PDF and bound volume (if you are required to submit a bound volume). Please take special note of how to format the title page (a title page example is downloadable from the upper-right-hand side of this webpage). The title page must list your adviser’s name.  
• ProQuest's Preparing Your Manuscript guide offers additional information on formatting the PDF. Where there are discrepancies with the Princeton University Archives Dissertation Formatting Requirements document, the Princeton University Archives requirements should be followed. Special consideration should be paid to embedding fonts in the PDF.
• ProQuest ETD Administrator Resources and Guidelines  web page offers several guides to assist you in preparing your PDF, choosing publishing options, learning about copyright considerations, and more. 
• ProQuest's Support and Training Department can assist with issues related to creating and uploading PDFs and any questions regarding technical issues with the online submission site.

Whether a student pays fees to ProQuest in the ETD Administrator Site depends on the publishing option they choose, and if they opt to register their copyright (if a student selects Traditional Publishing, and does not register their copyright, no charges are incurred). Fees are to be submitted via the UMI ETD Administrator Site. Publishing and copyright registration fees are payable by Visa, MasterCard, or American Express and a small service tax may be added to the total. The options listed below will be fully explained in the ETD Administrator site. 

• Traditional without copyright registration: $0 to ProQuest (online)
• Traditional with copyright registration: $75 to ProQuest (online) 
• Open Access without copyright registration: $95 to ProQuest (online)
• Open Access ($95) with copyright registration ($55): $150 to ProQuest (online)

Degrees are granted five times per year at Board of Trustee meetings. Deadlines for materials to be submitted to the Mudd Manuscript Library are set by the Office of the Graduate School . The title page of your dissertation must state the month and year of the board meeting at which you will be granted your degree, for example “April 2023.”

Academic Year 2024-2025

• Friday, August 30, 2024, degree date "September 2024"
• Thursday, October 31, 2024, degree date "November 2024"
• Tuesday, December 31, 2024, degree date "January 2025"
• Friday, February 28, 2025, degree date "March 2025"
• Thursday, May 8, 2025, degree date "May 2025"

Please note: If a student is granted an extension for submission of their materials after a deadline has passed, the Mudd Manuscript Library must have written confirmation of the extension from the Office of the Graduate School in the form of an email to [email protected] .  

One non-circulating , bound copy of each dissertation produced until and including the January 2022 degree list is held in the collection of the University Archives. For dissertations submitted prior to September 2011, a circulating , bound copy of each dissertation may also be available. Information about these dissertations can be found in Princeton University Library's catalog .

Electronic Copy (PDF) in ProQuest 

ProQuest Dissertation Publishing distributes Princeton University dissertations. Members of the Princeton University community can access most dissertations through the ProQuest Dissertations and Theses subscription database, which is made available through the Princeton University Library. For students that choose "Open Access Plus publishing," their dissertations are available freely on the internet via  ProQuest Dissertations and Theses . Dissertations are available for purchase through ProQuest Dissertation Express . Once the dissertation has been accepted by the Mudd Library it will be released to ProQuest following the Board of Trustee meeting on which your degree is conferred. Bound copies ordered from ProQuest will be printed following release.  Please note, dissertations under embargo are not available in full text through the ProQuest Dissertations and Theses subscription database or for sale via ProQuest Dissertation Express during the embargo period.

Electronic Copy (PDF) in Princeton's Institutional Repository, DataSpace  

Beginning in the fall of 2011, dissertations will be available through the internet in full-text via Princeton's digital repository, DataSpace . (Embargoed dissertations become available to the world once the embargo expires.)

Interlibrary Loan 

Dissertations that have bound copies and are not under embargo are available through Interlibrary Loan (ILL) to libraries in the United States and Canada, either through hard copy or PDF. If PDFs are available, they can be sent internationally. 

Master's Thesis Submission Process

Students who are enrolled in a thesis-based Master’s degree program must upload a PDF of their thesis to Princeton's ETD Administrator site (ProQuest) just prior to completing the final paperwork for the Graduate School. These programs currently include:

• The Department of Chemical and Biological Engineering (M.S.E.)
• The Department of Civil and Environmental Engineering (M.S.E.)
• The Department of Computer Science (M.S.E.)
• The Department of Electrical and Computer Engineering (M.S.E.)
• The Department of Mechanical and Aerospace Engineering (M.S.E.)
• The Department of Operations Research and Financial Engineering (M.S.E.)
• The Department of Near Eastern Studies (M.A.)

The PDF should be formatted according to our  Dissertation Formatting Requirements  (PDF download). The Mudd Library will review and approve the submission upon notification from the Graduate School that your final paperwork is ready for this step. Bound copies are no longer required or accepted for Master's theses. 

Students who are not in a thesis-based Master's degree program do not need to make a submission to the library upon graduation. If you have questions, please complete the form on the Ask Special Collections page.

• Dissertation Formatting Requirements