internship application letter for hr

Hr Intern Cover Letter Examples & Writing Tips

Use these Hr Intern cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Hr Intern Example 1
• Hr Intern Example 2
• Hr Intern Example 3
• Cover Letter Writing Tips

An HR intern is responsible for providing support to the HR department. This may include conducting research, preparing reports, and assisting with recruitment.

To get the job, you need a well-written cover letter that highlights your relevant skills and experience. Use these examples and tips to write an HR intern cover letter that catches the attention of hiring managers.

Hr Intern Cover Letter Example 1

I am excited to be applying for the HR Internship at Data Corp. I am a senior at ABC University, majoring in Human Resources Management. I am confident that I have the skills and experience to be a valuable asset to your team.

I have had the opportunity to gain experience in the HR field through my previous internships at InovaTech and Memorial Clinic. At InovaTech, I was responsible for conducting applicant phone interviews and scheduling qualified applicants for face-to-face interviews. I also took ownership of coordinating logistics of the in-person interviews. I was able to reduce the time-to-hire by 25%. At Memorial Clinic, I revamped the new hire onboarding process. I developed a streamlined, standardized new hire process to ensure that new employees experienced a comprehensive introduction to our company and culture. After implementing the new program, we noticed a 50% increase in new hire satisfaction at the 90-day review. Even better, at the one-year point, these employees reported believing the new hire onboarding process adequately prepared them for success in their new roles.

I am confident that I have the skills and experience to be a valuable asset to your team. I am eager to learn and grow in an HR role, and I believe that Data Corp is the perfect place for me to do that. I look forward to hearing from you soon with more information about the HR Internship. Thank you for your time and consideration.

Hr Intern Cover Letter Example 2

I am writing in regards to the open Hr Internship position at your company. I am confident that I have the skills, experience, and qualifications that would make me the perfect candidate for the job.

I have over three years of experience working in the HR field. I have experience conducting interviews, managing employee files, and creating and implementing HR policies and procedures. I am also familiar with the latest HR software and tools.

I am a highly organized and efficient individual who always strives to achieve the best results. I have a proven track record of success in the HR field, and I am confident that I can deliver the same results for your company.

I am excited to have the opportunity to discuss this position with you in further detail. I look forward to hearing from you soon.

Hr Intern Cover Letter Example 3

I am writing to express my interest in the HR Intern position that you have posted. I believe that this position would be a great fit for me as I have extensive experience in the field of Human Resources and am currently working on my Master’s Degree in Human Resource Management.

I have been working in the field of Human Resources for over 10 years, most recently as an HR Generalist at ABC Company. In this role, I was responsible for all aspects of HR including recruitment, employee relations, training and development, compensation and benefits, employee relations and employee satisfaction. I also served as a liaison between management and employees on various projects and initiatives.

I have also worked as an HR Assistant at DEF Corporation where I assisted with all aspects of HR including recruitment, employee relations, training and development, compensation and benefits, employee relations and employee satisfaction. I also served as a liaison between management and employees on various projects and initiatives.

I am currently pursuing my Master’s Degree in Human Resource Management at GHI University. My concentration is in Strategic Human Resource Management. I am scheduled to graduate in May of next year.

I am confident that my extensive experience in the field of Human Resources along with my education will make me a valuable asset to your organization. I am very interested in the HR Intern position that you have posted and would welcome the opportunity to discuss it with you further.

Hr Intern Cover Letter Writing Tips

1. use the cover letter to introduce yourself.

The cover letter is a great opportunity to introduce yourself to the hiring manager and explain why you’re interested in the position. Start by explaining your education and work experience, and then highlight any skills or qualities that make you a good fit for the job.

2. Showcase your passion for HR

Hiring managers are looking for candidates who are passionate about HR and have a desire to learn. Explain how you became interested in HR and what you’ve done to learn more about the field. For example, you might have read articles, attended workshops or volunteered your time to help out with HR-related tasks.

3. Tailor your cover letter to the job description

The best way to make sure your cover letter is tailored for a specific job is by paying close attention to the details of the position. For example, if you see that an entry-level HR intern opening requires two years of experience in one type of HR function and five years’ experience in another type, then highlight any relevant experience you have in those areas.

If there are any additional requirements or skills mentioned for that job, also list them on your application; this will help make it clear how you can meet their needs.

4. Proofread your cover letter

Proofreading your cover letter is the first step to landing an interview for a HR intern position. As with any position, it’s important to spell-check and double-check that there are no errors in your resume or cover letter. Otherwise, you risk being disqualified before the employer even sees your qualifications.

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Human Resources Internship Cover Letter Guide With Examples

Craft the perfect human resources internship cover letter with our expert tips and sample letters. Impress hiring managers and land your dream internship.

Sanjoy Khan Choudhury

Read more posts by this author.

With so many students looking for a human resources internship, it's important to stand out. And how do you do that?

The answer is simple: with a great human resources internship cover letter!

But we understand that writing a cover letter can be really daunting. There is too much confusion: How should you begin it? What should you include? What shouldn't you include? Right?

Don't worry! We will help you create that winning cover letter you are looking for. In this blog, we will

• Guide you with cover letter samples for different instances
• Give you tips on how to draft your cover letters
• And much more!

So, without further ado, let's dive into some HR internship cover letter samples and start our journey.

Human Resources Internship Cover letter Example: Fresh Graduate with No Experience

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [LinkedIn Profile]

[Recipient's Name] [Recipient's Job Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Hiring Manager's Name],

Upon discovering the exciting opportunity for an HR internship at [Company Name], I felt compelled to submit my application.

As a recent graduate in [Name of the degree], I am enthusiastic about leveraging my skills and acquiring practical experience in the dynamic field of HR.

My recruitment, employee relations, and HRIS coursework has provided me with a solid foundation in HR principles. Furthermore, I possess excellent interpersonal and communication skills developed through active involvement in student organizations.

As a motivated and adaptable individual, I am excited to apply my theoretical knowledge to real-world HR scenarios. I am particularly drawn to [Company Name] 's commitment to employee growth and development.

With my strong interpersonal skills, attention to detail, and dedication to delivering positive employee experiences, I am confident that I will add value to the team.

I'm looking forward to the possibility of an interview to discuss my qualifications further and learn more about the HR initiatives at [Company Name]. Thank you for considering my application.

Sincerely, [Your Full Name]

As a fresh graduate, it is better to focus on showcasing your academic coursework, relevant skills, and enthusiasm for the field.

Human Resources Internship Cover Letter Example: Fresh Graduate With Previous HR Internship Experience

I am excited to apply for the Human Resources Internship position at [Company Name]. With my previous HR internship experience and a passion for the field, I am eager to contribute my skills and continue my professional growth in your dynamic organization.

During my previous HR internship at [Previous Company], I worked on diverse HR projects, including recruitment, employee onboarding, and HR policy development. This experience has equipped me with a solid understanding of HR practices and the ability to handle various HR responsibilities efficiently.

I am also proficient in utilizing HRIS systems, conducting background checks, and supporting employee engagement initiatives. Additionally, I have developed strong interpersonal and communication skills, collaborating effectively with cross-functional teams.

I am drawn to [Company Name] 's reputation for its HR excellence and commitment to fostering a positive work environment. I believe my previous internship experience, combined with my enthusiasm for HR, makes me a strong fit for your team.

[Your Full Name]

Human Resources Internship Cover Letter Example: A Career Transition to HR

It is with great enthusiasm that I express my keen interest in the Human Resources Internship position at [Company Name]. As I embark on a career transition to HR, I am excited about the opportunity to apply my transferable skills and passion for people in a meaningful way.

With a background in [Previous Field], I have developed exceptional communication, problem-solving, and organizational skills vital to the HR function. I am eager to leverage these skills and gain hands-on experience in HR practices and processes.

Although I’m new to the HR field, I have proactively pursued HR certifications and completed relevant coursework to broaden my knowledge. I am confident that my strong commitment to learning and adaptability will enable me to contribute quickly to your team.

I am drawn to [Company Name] 's stellar reputation as an industry leader in [Industry]. Your focus on employee development and fostering a positive work culture aligns perfectly with my career aspirations.

I'm looking forward to the possibility of an interview to discuss how my skills and passion for HR can contribute to your organization. Thank you for considering my application.

Which Skills Should You Include in Your Human Resources Internship Cover Letter?

You might have a zillion skills in your arsenal, but knowing which to include is crucial. This is what we call the right skill at the right place!

To help you out, we have curated a list of the key skills that recruiters often seek in HR interns:

• Strong interpersonal and communication skills
• Ability as a team player
• Attention to detail and exceptional organizational skills
• Proficiency in Microsoft Office Suite
• Understanding of HR policies, practices, and compliance
• Ability to handle sensitive and confidential information
• Knowledge of recruitment and selection processes
• Experience with employee onboarding and orientation
• Familiarity with HRIS systems and data management
• Excellent problem-solving and critical-thinking abilities

What to Include in Your Human Resources Internship Cover Letter?

To increase your chances of getting noticed, ensure that your HR intern cover letter includes the following essential components:

• Personalized Salutation
• Your interest in the HR internship position
• Highlight your relevant skills, such as interpersonal communication and problem-solving
• Discuss any previous HR-related experience, including internships or coursework
• Mention specific HR tasks or projects you have completed
• Emphasize your knowledge of HR policies and practices
• Demonstrate your ability as a team player
• Showcase your organizational skills and attention to detail
• Mention your proficiency in relevant software, such as Microsoft Office
• Professional Sign-Off
• Your Contact Information

Including these elements in your cover letter will demonstrate your suitability for the HR internship position.

7 Essential Tips for Crafting an Impressive Human Resources Internship Cover Letter

Your cover letter holds an important place in getting you that dream internship. It has the potential to either open doors to your dream company or leave your aspirations adrift. So, buckle up, and let's embark on a journey to craft a compelling cover letter with some proven tips:

1. Tailor your cover letter

Simply sending a generic cover letter to every employer is a waste of time. You should tailor it to the specific requirements of the position and company. A well-created cover letter demonstrates your genuine interest in the specific role and organization, and it allows you to showcase how your skills and experiences align with the HR field.

Highlight the skills, experiences, and qualifications that align with the employer's needs. It will establish your credibility and make you stand out.

2. Be concise and clear

Simplicity is the key to success. This especially applies to your cover letter. So, keeping your cover letter concise and to the point is better.

It will also help the hiring manager quickly scan your cover letter and focus on the most relevant information.

Use clear and straightforward language to convey your message effectively. Avoid unnecessary jargon or overly complex sentences.

3. Showcase your enthusiasm

Companies value individuals who are genuinely enthusiastic about their field. Showcasing your authentic interest and passion for the HR field will make you an attractive candidate for hiring managers.

Explain why you are excited about the internship opportunity and how it aligns with your career aspirations.

4. Provide specific examples

Instead of making generic statements, support your skills and qualifications with specific examples. It adds depth and credibility to your claims, demonstrates your relevant experiences, and helps you stand out as a strong candidate.

You can share accomplishments, projects, or experiences demonstrating your HR-related abilities.

5. Proofread carefully

Proofreading your HR cover letter carefully plays a vital role in creating a compelling and effective document that showcases your professionalism and attention to detail.

So it’s a must to review your cover letter for any grammatical, spelling, or punctuation errors. For proofreading you can read it aloud or ask your friends or family to proofread it.

6. Maintain a professional tone

Your cover letter should exude professionalism, displaying your respect and enthusiasm for the opportunity.

Keep the tone formal, avoiding slang or overly casual language. It will showcase your professionalism and leaves a positive impression on the hiring manager.

Remember, a professional tone sets the stage for a successful application.

7. Request an interview

End the cover letter by expressing your eagerness to further discuss your qualifications in an interview. This is a call to action and a great way to get your foot in the door.

Politely request the opportunity to speak with the hiring manager or HR representative.

Remember, a well-crafted cover letter can significantly impact the hiring manager and distinguish you from other candidates. Use these tips to create a compelling Human Resources internship cover letter that showcases your skills, passion, and potential.

Now, let's recap the key takeaways from this blog post.

Expand your knowledge of cover letters and broaden your horizons by exploring our extensive collection of cover letters for various professions. Gain valuable insights and enhance your understanding to create impactful cover letters.

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Key Takeaways

Crafting a strong cover letter for a human resources internship is a vital step in securing the attention of hiring managers. If you don't optimize your cover letter, you can be in a serious disadvantage.

But you don't have to worry!

You can easily make your human Resources internship cover letter stand out with the tips and examples in this blog post. Now, let's quickly look at the key takeaways from this blog post.

• Your cover letter should be tailored to show the employer why you are the right choice.
• Back your claims with specific details from your work, academic and extracurricular experiences.
• Use straightforward language to convey your message effectively, avoiding jargon and complexity.
• Keep a professional tone throughout your cover letter, and avoid using any slang.
• Review your cover letter for errors in grammar, spelling, and punctuation. Ensure it is polished and error-free.
• Conclude your cover letter by expressing your interest in an interview and gratitude for the hiring manager's time and consideration.

Last but not least, best of luck with your HR internship application!

Frequently Asked Questions (FAQs)

1. how do i write a cover letter for an hr intern.

Start by addressing the hiring manager. Introduce yourself and the role you're applying for. Highlight relevant skills, coursework, and any experience. Show enthusiasm for HR and explain why you're interested in the company. End with a professional sign-off.

2. How to write a cover letter for an HR internship with no experience?

Highlight relevant coursework, volunteer work, or transferrable skills from other experiences. Showcase your knowledge of HR principles, eagerness to learn, and how your skills align with the role. Personalize the cover letter to the company.

3. How do I write a cover letter for an HR trainee?

Begin with a formal salutation and introduction. Discuss relevant education and experiences that show your HR knowledge. Emphasize soft skills such as communication, conflict resolution, and organizational skills. Express interest in the company and the role.

4. What are the key skills to mention in an HR intern cover letter?

Discuss both hard and soft skills, such as an understanding of HR management software, knowledge of labor laws, communication, problem-solving, and organization skills.

This article has been written by Sanjoy Khan Choudhury . He works as a Content Marketing Specialist at Vantage Lens . His areas of interest include music, marketing, cuisine, and anime. When he’s not writing, he’s usually singing to the tune of his guitar or finding some weird way to cook his meal.

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HR Intern Cover Letter Example

Writing a cover letter for an internship can be a challenging task. You want to make sure you stand out from the competition and make a lasting impression. To help you get started, this guide provides tips on how to write an effective HR intern cover letter, as well as an example to help you hit the ground running. With these helpful tips, you’ll be able to craft a compelling and successful letter in no time.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

Start building your dream career today! 

Create your professional cover letter in just 5 minutes with our easy-to-use cover letter builder!

HR Intern Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of HR Intern at [Company]. As a highly organized and self- motivated individual with a strong interest in Human Resources, I am confident I would make a great addition to your team.

With my studies in [Area of Study] and [Number] years of experience in the HR field, I possess a the knowledge and skills necessary to succeed in this role. I am particularly adept at research, writing and editing, communication, and analysis. I am also familiar with the various tools and software used in HR, such as Excel and databases.

In addition to my professional qualifications, I offer excellent interpersonal skills. I am a team player and I enjoy working collaboratively to achieve team goals. I also have a strong sense of responsibility and take my job seriously. I am confident I possess the necessary skills and attitude to help your organization succeed.

I am excited at the prospect of joining [Company] and contributing to its success. Please feel free to contact me at [Phone] or [Email] if you have any questions or would like to discuss my qualifications further. I look forward to hearing from you.

[Your Name]

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What should a HR Intern cover letter include?

A HR Intern Cover Letter should introduce the candidate, demonstrate their qualifications and skills, and outline why they would be a good fit for the position.

The letter should include the candidate’s contact information and a brief description of the job they are applying for. It should also highlight any relevant education and experiences, such as internships or volunteer experiences.

The letter should also emphasize any additional qualifications and skills the applicant brings to the role, such as research skills, communication skills, and an understanding of HR regulations.

Finally, the cover letter should explain why the applicant is passionate about the position and why they would be an asset to the company. It should also include a statement of appreciation for the opportunity to apply.

HR Intern Cover Letter Writing Tips

Writing an effective cover letter is essential when applying for an internship in Human Resources. A well- crafted letter can help you stand out from other applicants, while addressing your qualifications and experience. Here are some tips to create a winning HR intern cover letter:

• Start with a strong opening. A good introduction will capture the reader’s attention and make them want to read the rest of your letter.
• Highlight your experience and skills. Use specific words and phrases to describe your qualifications and experience in the field of Human Resources.
• Customize your cover letter for each position. It’s important to tailor your cover letter to the specific internship you’re applying for, as this will demonstrate your interest and commitment to the role.
• Demonstrate your understanding of the role. Show that you understand the responsibilities of an HR intern and how you can contribute to the organization.
• Include relevant examples. If you have any relevant experience or have completed any courses related to Human Resources, mention this in your cover letter and provide details.
• Use a clear, professional format. Keep your letter concise and use a professional font and layout.
• Proofread your letter. Before you submit your cover letter, make sure to proofread it for any errors and typos.

Writing a strong cover letter can help you stand out from the competition and increase your chances of being accepted for the HR intern position. By following these tips, you can create a convincing and compelling cover letter that will help you land your dream internship.

Common mistakes to avoid when writing HR Intern Cover letter

The cover letter is a critical part of a job application, and for HR intern positions, it’s especially important to make sure you get it right. Writing a strong cover letter could be the difference between your resume being read and not making the cut. Here are some common mistakes to avoid when writing an HR intern cover letter:

• Not paying attention to the job description: The cover letter should be tailored to the job you’re applying for. Make sure you read the job description and highlight any skills, qualifications, experiences, or accomplishments that make you the right candidate for the role.
• Not selling yourself: The cover letter is your chance to prove to the employer that you are the best candidate for the job. Make sure to highlight the skills, knowledge, and experiences that make you the perfect fit for the role.
• Not using the right format: Make sure to use a professional format and have your letter properly formatted and organized. This includes having the correct font, font size, and margins.
• Not using proper grammar and punctuation: Pay attention to the details and make sure your letter is free of typos, grammar errors, and other mistakes.
• Not following up: After you submit your cover letter and resume, be sure to follow up with the employer. This will show your enthusiasm and interest in the role and help you stand out from the competition.

By avoiding these common mistakes and following these tips, you will be able to write a strong and effective cover letter that shows the employer why you are the right person for the job.

Key takeaways

A well- crafted HR Intern cover letter is a key part of any job application. Having the right format and content can make the difference between getting the job or not. Here are some key takeaways to make sure your cover letter stands out:

• Research the company: It is important to have an understanding of the company you are applying to. Doing research on the company will help you to understand their goals, values and culture. This information can help you modify your cover letter to make it more tailored to the company.
• Showcase knowledge: Your cover letter should demonstrate your knowledge of the HR field. Highlight relevant certifications, experiences, academic achievements and skills that you possess that make you a qualified candidate for the role.
• Tailor the letter: It is important to take the time to customize each cover letter to the role you are applying for. This will help you to showcase why you are the best fit for this specific job.
• Keep it concise: Cover letters should be concise and to the point. Aim for no more than one page.
• Include a call to action: End the cover letter with a call to action. This could be a statement like “I look forward to hearing from you soon”.

Following these key takeaways will help you to write an impressive HR Intern cover letter that will make you stand out from the competition.

Frequently Asked Questions

1. how do i write a cover letter for an hr intern job with no experience.

Writing a cover letter for an HR Intern job with no experience can feel daunting. However, having no experience is not a barrier to success; focus on the transferable skills you have learned through past experiences. Highlight any volunteer projects, internships, or other activities that show off your commitment to the field. Demonstrate your enthusiasm for learning and developing as a professional, and highlight your communication and teamwork skills. Show that you are a motivated self- starter and explain your willingness to learn and grow.

2. How do I write a cover letter for an HR Intern job experience?

When writing a cover letter for an HR Intern job with experience, focus on the skills that you have developed in your past roles. Show enthusiasm for the field of Human Resources and explain your experience in the area. Highlight the relevant positions you have had, the various HR systems you are familiar with, and any other accomplishments you have achieved. Demonstrate your ability to work in a team and effectively communicate with colleagues. Make sure to explain why you are the right fit for the role and why you are interested in furthering your career in Human Resources.

3. How can I highlight my accomplishments in HR Intern cover letter?

Highlighting your accomplishments in an HR Intern cover letter is a great way to show the hiring manager what you bring to the table. Explain any certifications, awards, or other achievements you have received that demonstrate your skills in Human Resources. Share your experience with different HR software and systems, and explain how you have used these tools in the past. Additionally, showcase any research projects or initiatives that you have worked on successfully.

4. What is a good cover letter for an HR Intern job?

A good cover letter for an HR Intern job should demonstrate your enthusiasm for the field and highlight your experience and accomplishments. Showcase your knowledge of Human Resources and explain how you have applied it in the past. Make sure to explain your transferable skills and any other qualifications you have. Additionally, highlight any awards, certifications, or research projects you have completed. Make sure to include why you are the perfect fit for the role, and explain your willingness to grow and learn in the Human Resources field.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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15 internship & entry level cover letter templates

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When applying for a job, a well-written cover letter can be just as important as a strong resume. A cover letter is a document that accompanies your resume and provides additional context for your qualifications, experience, and interest in the position you are applying for. In this article, we will explore what a cover letter is and why it is an essential part of the job application process.

What is a Cover Letter?

A cover letter is a one-page document that serves as an introduction to your resume. It is typically addressed to the hiring manager or HR representative and provides additional information about your qualifications, experience, and interest in the position. A well-crafted cover letter can help you stand out from other applicants and showcase why you are the best candidate for the job.

Why is a Cover Letter Important?

A cover letter is important for several reasons. Firstly, it provides an opportunity to introduce yourself to the hiring manager and explain why you are interested in the position. This can help to establish a personal connection and demonstrate your enthusiasm for the job. Secondly, a cover letter allows you to highlight your relevant skills and experience, which may not be immediately apparent from your resume alone. Finally, a well-written cover letter can help to demonstrate your writing skills and attention to detail, both of which are valuable qualities in any job.

What Should be Included in a Cover Letter?

A cover letter should be tailored to the specific job you are applying for and should include the following elements:

• Introduction: Begin by introducing yourself and explaining why you are interested in the position.
• Body: The body of your cover letter should provide additional information about your qualifications and experience, as well as specific examples of how your skills align with the requirements of the job. Use this section to highlight your relevant accomplishments and demonstrate your understanding of the position.
• Closing: End your cover letter by thanking the hiring manager for their time and consideration, and expressing your enthusiasm for the opportunity to interview for the position. Be sure to include your contact information so that the hiring manager can easily reach you if they have any further questions.

In conclusion, a cover letter is an important part of the job application process. It provides an opportunity to introduce yourself to the hiring manager, highlight your relevant skills and experience, and demonstrate your enthusiasm for the job. By taking the time to craft a well-written cover letter, you can increase your chances of standing out from other applicants and securing the job of your dreams.

Cover letter templates for internships

Software development internship.

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Today's Date]

[Hiring Manager's Name] [Company Name] [Company Address] [City, State ZIP Code]

Dear [Hiring Manager's Name],

I am writing to apply for the Software Development Internship at [Company Name]. As a computer science student with a passion for programming, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or programming experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s software development initiatives.

[Your Signature] [Your Name]

Data Science Internship Template

I am writing to apply for the Data Science Internship at [Company Name]. As a computer science student with a strong interest in data analysis, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or data-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s data science initiatives.

Cybersecurity Internship Template

I am writing to apply for the Cybersecurity Internship at [Company Name]. As a computer science student with a strong interest in cybersecurity, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or cybersecurity-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s cybersecurity initiatives.

Marketing Internship Template

I am writing to apply for the Marketing Internship at [Company Name]. As a [Your degree program or field of study] student with a passion for marketing, I am excited about the opportunity to contribute to your team.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or extracurricular activities. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to learn and grow with [Company Name].

Finance Internship Template

I am writing to apply for the Finance Internship at [Company Name]. As a [Your degree program or field of study] student with a strong interest in finance, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or finance-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s financial initiatives.

Journalism Internship Template

[Hiring Manager's Name] [Publication Name] [Publication Address] [City, State ZIP Code]

I am writing to apply for the Journalism Internship at [Publication Name]. As a [Your degree program or field of study] student with a passion for journalism, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or journalism-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Publication Name]'s editorial team.

[Your Signature] [Your Name]Template for a Design Internship

Technology Internship Template

I am writing to apply for the Technology Internship at [Company Name]. As a [Your degree program or field of study] student with a strong interest in technology, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or technology-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s technology initiatives.

Public Relations Internship Template

I am writing to apply for the Public Relations Internship at [Company Name]. As a [Your degree program or field of study] student with a passion for communication, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or communication-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s public relations initiatives.

Education Internship Template

[Hiring Manager's Name] [School Name] [School Address] [City, State ZIP Code]

I am writing to apply for the Education Internship at [School Name]. As a [Your degree program or field of study] student with a passion for teaching, I am excited about the opportunity to gain hands-on experience in this field.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight any relevant coursework or teaching-related experience. In the final paragraph, express your enthusiasm for the internship and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [School Name]'s educational initiatives.

Cover letter templates for entry level jobs

Basic entry-level template.

I am writing to apply for the [Position Name] role at [Company Name]. As a recent [Your degree or educational program], I am excited to begin my career in [Industry] and believe that this position would be an excellent opportunity to do so.

[In the first paragraph, introduce yourself and explain your interest in the position. In the second paragraph, highlight your relevant coursework, internships, or extracurricular activities. In the final paragraph, express your enthusiasm for the position and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name].

Entry-Level Marketing Template

I am writing to apply for the [Position Name] role at [Company Name]. As a recent graduate with a degree in Marketing, I am excited to begin my career in this field and believe that this position would be an excellent opportunity to do so.

[In the first paragraph, introduce yourself and explain your interest in the position. In the second paragraph, highlight any relevant coursework or internships. In the final paragraph, express your enthusiasm for the position and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s marketing initiatives.

Entry-Level Human Resources Template

I am writing to apply for the [Position Name] role at [Company Name]. As a recent graduate with a degree in Human Resources, I am excited about the opportunity to begin my career in this field and believe that this position would be an excellent opportunity to do so.

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s HR initiatives.

Entry-Level Graphic Design Template

I am writing to apply for the [Position Name] role at [Company Name]. As a recent graduate with a degree in Graphic Design, I am excited to begin my career in this field and believe that this position would be an excellent opportunity to do so.

[In the first paragraph, introduce yourself and explain your interest in the position. In the second paragraph, highlight any relevant coursework or design projects. In the final paragraph, express your enthusiasm for the position and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to contribute to [Company Name]'s design initiatives.

General Cover letter templates

Job application template.

I am writing to express my interest in the [Position Name] role at [Company Name]. As a [Your current or most recent position] with [Number of years of experience], I am confident that I possess the skills and qualifications necessary to excel in this position.

[In the first paragraph, introduce yourself and express your interest in the position. In the second paragraph, highlight your relevant experience and skills. In the final paragraph, express your enthusiasm for the position and provide your contact information.]

Thank you for considering my application. I look forward to hearing from you soon.

Career Change Template

I am writing to express my interest in the [Position Name] role at [Company Name]. Although my background is in [Your previous career or industry], I am eager to pursue a new career path in [New career or industry] and believe that this position would be an excellent opportunity to do so.

[In the first paragraph, introduce yourself and explain your career change. In the second paragraph, highlight your transferable skills and any relevant experience. In the final paragraph, express your enthusiasm for the position and provide your contact information.]

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Find the right jobs for you. Get hired.

Related stories, most recent stories.

How to Write a Cover Letter for Internship (Examples & Template)

You’ve found the perfect internship and it’s now time to apply and land the position!

But, in addition to your resume, you also have to write an internship cover letter.

You might end up staring at the blank Word document for hours and nothing comes out.

We don’t blame you; cover letters are hard to write even if you have a decade’s worth of work experience, let alone if you’re a recent graduate or a student.

Worry not, though; in this article, we’re going to teach you all you need to know to write a compelling cover letter for your internship.

• Do you need a cover letter for an internship?
• How to write a compelling cover letter for an internship
• Plug and play internship cover letter template

Do I Need a Cover Letter for an Internship?

First things first—if you’re wondering whether you actually need a cover letter for your internship application, the answer is yes . 

An internship application is just like any other hiring process, meaning that a recruiter will go over your resume , cover letter (and maybe even references), and decide whether you’re qualified for the position. 

And yes, recruiters contrary to what you might think, recruiters do read your cover letter. 56% of recruiters prefer a cover letter with an applicant’s application.

This is reasonable - a cover letter allows you to add essential information you didn’t have space for in a resume, as well as explain (in words) how your experiences are tied to the role you’re applying for.

As such, a cover letter for an internship is essential and complementary to your application package.

Now that we got that out of the way, let’s go over all the best ways to write a cover letter for an internship. 

How to Write a Cover Letter for Internship

#1. respect the format.

Before you can focus on your cover letter’s contents, you should first make sure you’re sticking to the right format. 

Otherwise, your cover letter will be disorganized and the recruiter will have a hard time following your train of thought.

So, here’s the format that your cover letter for an internship should follow: 

• Header with contact information. This includes your full name, professional email, phone number, and LinkedIn profile (if you have one). Underneath your contact info, you should add the date and the receiver’s information (the recruiter’s name and title, the company/organization name, and their physical address). 
• Addressing the recruiter. Greeting the recruiter with “Dear Sir/Madam” or “To Whom It May Concern” is common, but not the best approach. Want to show the hiring manager that you did your research? We recommend you address the hiring manager by name directly. Our guide on how to address a cover letter covers everything you need to know on this topic!      
• Opening statement. Your opening statement should be brief, but at the same time professional and attention-grabbing. Here, you introduce yourself, mention the position you’re applying for, and potentially a key achievement or two.   
• Body. The body of your cover letter consists of 2-3 paragraphs where you highlight your education, provide background for your skills, and explain how you (and the company) would benefit from each other professionally. 
• Closing paragraph. Your closing paragraph is your chance to include a call to action, to thank the recruiters for their time, or mention anything important you left out. 
• Formal salutation. End your cover letter with a formal salutation such as “kind regards,” “sincerely,” or “best regards.” Our guide on how to end a cover letter can teach you all you need to know on the topic. 

Having trouble getting started with your cover letter? Read our guide on how to start a cover letter and get inspired!

#2. State the Position You’re Applying For in the Opening

Recruiters hate one-size-fits-all cover letters and resumes.

Around 48% of recruiters and hiring managers aren’t even going to read your cover letter if it’s not customized to the role you’re applying for.

And one of the easiest ways to do this is by mentioning the role you’re applying for right in the cover letter opening.

This allows you to:

• Show that you will be tailoring the rest of your cover letter for that position alone.
• Prove that your cover letter is customized for this specific internship, and you’re not just randomly applying for the job,

Here’s a practical example of how you can mention the role you’re applying for in the cover letter opening:

Dear Mr. Jacobs, 

It is my pleasure to apply for the Communications Assistant internship position at the United Nations Development Programme. I can confidently say based on my 2-year experience working as a journalist and my excellent academic results in the Mass Communications Major that I’d be a good fit for the position. 

#3. Mention the Right Keywords

When reviewing your application, hiring managers tend to scan your cover letter or resume and look for the right keywords that would make you qualified for the internship you’re applying for.

E.g. If you're applying for a job in graphic design, the recruiter is probably looking for keywords like “Photoshop,” “Illustrator,” or “InDesign.”

As such, it’s very important to include the right keywords in your cover letter.

How can you find these keywords, you might ask?

It’s actually pretty simple - just look at the internship job description and go through the required skills & responsibilities and identify the keywords that you’d think the recruiter would be looking for.

Then, do the following:

• Sprinkle some of those keywords throughout your cover letter. When relevant, back them up with an experience. E.g. don’t just say “I’m good at Photoshop,” say how you’ve taken 3 different Photoshop classes and used Photoshop for 2 different projects.
• Don’t include keywords that don’t apply to you, they’ll just make it seem like you’re copy-pasting from the job description.
• Research and add other popular soft skills that recruiters look for in applicants for the role you’re applying for. E.g. If you’re applying for an internship as a communications assistant, chances are, you’ll need strong communication skills (even if this is not something listed in the job description.

Now, let’s look at a practical example. Let’s say that the internship you’re applying for requires the following skills:

• Communication
• Ability to meet strict deadlines

Here’s how you’d mention this in your cover letter:

During my time as Editor in Chief at my University’s newspaper, I got to develop my communication and leadership skills significantly. For over two years, I was in charge of a 7 people team, which also helped my teamwork skills and my ability to meet deadlines. 

Keep in mind, though, that it IS possible to overdo it with the keywords.

44% of hiring managers say they will dismiss a resume or cover letter that looks as if it has copied the job posting. 

Using each and every keyword mentioned in the job description (without backing the skills up with experiences) might cause the hiring manager to think that you’re just copying the job ad & don’t actually have these skills.

So, don’t just copy-paste all the keywords from the job description, and if you DO mention a lot of those keywords, make sure to back them up with practical experiences.

#4. Highlight Your Education

If you don’t have a lot of work experience, your education and relevant coursework is your best chance to show that you’re a good fit for the internship. 

Letting the recruiter know what kind of courses you’ve completed that are relevant to the internship you’re applying for will be a big plus for your application. 

Say, for example, that you’re applying for an internship as a graphic designer. To make your internship cover letter impactful, make sure to mention all the relevant courses and related accomplishments. 

Here’s an example of how you could do that:

As a Visual Design major, I have completed several courses that have helped me build my professional portfolio. A few of the most beneficial ones have been Design & Layout and Visual Communication: Theory and Practice. I have also gained valuable experience doing the layout of the university’s newspaper for 4 years and of several books as independent projects. 

#5. Provide Background For Your Skills

It’s one thing to just claim that you have a set of skills and another to prove it. 

Anyone can say that they’re great at doing something, but what makes all the difference is when you can actually put your money where your mouth is. 

For example, in your internship cover letter, instead of just mentioning that you have “good time-management skills,” actually back it up with a past experience that proves it.

During the summers I assisted my family’s wedding planning business, I learned a lot about time management. In that kind of business, it’s important that things run like clockwork so in addition to time management skills, it also significantly improved my attention to detail. 

#6. Explain Why You’re a Good Fit For The Position

In addition to just listing out the skills that are relevant and beneficial for the internship, you should also explain why you are a good fit for the position. 

This means that you should connect the dots between what the company/organization is looking to gain from its interns and what you can do to provide those services. 

So, after you research and create an understanding of what is required of you, you should use your cover letter to explain why you’re a good fit for that position. 

For the sake of the example, let’s assume you’re applying for an internship at a Human Rights organization. A big chunk of what the role requires is categorizing virtual files of the cases the organization has worked on in the past.

What you want to do, in this case, is show how you can help with that particular job as an intern. Here’s how:  

I have spent 3 summers working at the National Library, where I was tasked to sort and categorize books based on their topic, author, and year of publication, and also memorize where each section fits in the library. I believe this skill, which I have perfected over the years, can really be of use for the internship position at Organization X.

#7. Describe What You Would Gain Professionally

In addition to showing (and proving) your skills and how you can benefit the company, you should also explain how getting the position will benefit YOU . 

When it comes to internships, oftentimes they serve the purpose of helping students and young professionals acquire in-depth knowledge about the industry, create a network, and develop skills that will benefit them throughout their careers. 

So, it will surely help you make an even better impression if you show that you are self-aware about what you’ll get out of the internship and how it will help you grow professionally. 

Here’s how you can do that: 

I am excited for this internship to provide me with the necessary customer service skills and network that will help me grow professionally in my future career as a customer service manager. 

#8. Proofread Your Cover Letter

After all, is written and done, there’s one final thing to do and that is make sure your cover letter doesn’t have mistakes. 

A spelling or grammar mistake probably won’t disqualify you, but at the same time, it will probably be a red flag for recruiters that you’re not too attentive.

For this reason, ask a friend to proofread your cover letter or use spell-checking software such as Grammarly and Hemingway . 

Want to know what other cover letter mistakes you should avoid? Our guide on cover letter mistakes has all you need to know on the topic! 

#9. Match Your Cover Letter & Resume Designs

Want your internship application to truly shine?

Match your cover letter design with your resume!

Sure, you could go with a generic Word cover letter template, but why fit in when you can stand out?

At Novorésumé, all our resume templates come with a matching cover letter template , guaranteed to make your application truly special.

Cover Letter for Internship Template

Struggling to create a cover letter for your internship?

Simply follow our tried-and-tested internship cover letter template!

Key Takeaways 

And that’s a wrap! You should now have all the necessary information about how to create a cover letter for an internship.

Now, let’s do a small recap of the key learning points we just covered:

• Cover letters are a must when you’re applying for an internship.
• When you start writing your cover letter, make sure you respect the format: the header with contact information, the greeting to the recruiter, an opening paragraph, the body with 2-3 paragraphs, and a closing paragraph followed by an official salutation and your name.
• Some of our main tips on how to write a cover letter for an internship include: state the position you’re applying for, make use of the right keywords, and back up your skills with experiences.
• Use a cover letter builder and match it with your resume to make sure your cover letter truly stands out from the rest.

Related Readings: 

• Entry-level Cover Letter
• Do I Need a Cover Letter in 2024?
• Top 21 Cover Letter Tips

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Home » Internship Tips » Tips & Tricks » How to Write Cover Letter for an Internship?

How to Write a Cover Letter for Internships [Examples & Template]

Cover letters and resumes are the introductory documents that help an employer form their first impressions about a future employee. Thus, it is very important to draft the perfect documents to find success, especially when applying for an internship. To help you through the drafting process we are going to walk you through the process of writing a cover letter for an internship that not only grabs attention but leaves a lasting impression.

Table of Contents

How to Write Cover Letter for an Internship?

Want to write the best cover letter for an internship role? Follow the steps below and learn how to write a cover letter for an internship. 

• Mention Your Details: At the top left corner of the internship cover letter, write your full name, address, email ID, and phone number.
• Add Date: Next, add the date you are writing the letter. 
• Mention Receiver’s Details: Mention the receiver’s name followed by the company address. The receiver can be the manager or the HR professional responsible for recruitment. 
• Address the Recruiter: Write “Dear [name]” to address the recruiter before beginning the main content of the letter.
• Opening Statement: Write a brief statement that appeals to the recruiter and informs them of your intent to apply for the internship position. You can add one or two of your key achievements here but do not forget to mention which position you are applying for. 
• For example , you mention you have strong communication skills. Back the claim with a background story of how you gave a presentation on a technical topic and were able to communicate your idea easily to the audience due to your skills. 
• Closing Paragraph: Thank the recruiter and add a call to action, like requesting them to check your resume for more details or that you are available for an interview to discuss the internship opportunity further. 
• End With Formal Salutation: End your letter with “Warm Regards” or “Sincerely.”

Also Read: How to Write Cover Letter for a Job?

Cover Letter Template For Internships

Let us look at this template to understand how to write a cover letter for an internship.

Also Read: Cover Letter Formats

Sample Cover Letter for Internship for Different Sectors

Here are some cover letter examples/samples for an internship based on different sectors for your better understanding:

1. Sample Cover Letter for Information Technology (IT)

This sample cover letter for internship is for the IT Sector like Web Development, Data Analyst, etc. 

2. Sample Cover Letter for Finance

This cover letter format for an internship will guide you on how to create a cover letter for a job in the financial sector.

3. Sample Cover Letter for Marketing and Advertising

This cover letter for internship in the marketing and advertising will help you showcase the skills that will enable you to contribute effectively in the corporate world, especially if you are seeking digital marketing internships .

4. Sample Cover Letter for Graphic Design

This is the best cover letter for an internship in graphic designing . It will help recruiters see your passion for design which will increase your chances of getting hired.

5. Sample Cover Letter for Human Resources (HR)

This is the best way of writing a cover letter for an internship if you are looking for work from home HR jobs or for in-office HR Jobs.

6. Sample Cover Letter for Law

This format will highlight your relevant skills and experiences and make you a strong candidate for part time jobs /internship opportunities.

Mistakes to Avoid while Drafting a Cover Letter

When writing cover letters it’s important to pay attention to minute details, here are some mistakes that you should avoid while writing your cover letter:

• Generic Templates- Craft a unique letter for each application, tailored to the specific internship and company.
• Ignoring Formatting- Use clear headings, bullet points, and a readable font. A well-formatted cover letter reflects your attention to detail.
• Overwhelming Length- Keep your cover letter concise and to the point. Aim for around 250-300 words.
• Neglecting Proofreading- Always proofread your cover letter before sending it out. Typos and grammatical errors can make a negative impression.
• Overusing Jargon- While it’s great to demonstrate your knowledge, avoid overloading your cover letter with industry jargon or technical terms. Explain complex concepts briefly and clearly to ensure your message is easily understood.

In this blog, we’ve covered some key points for writing a cover letter for an internship. By adding your own unique touch and showing your excitement for the role, you can set yourself apart from other applicants. So, take your time while writing a cover letter, and let your strengths shine on the page.

If you thought this blog was helpful, tell us in the comments section below. Also, check out these online interview tips before going for your next job interview.

Also Read: What is Mock Interview?

Frequently Asked Questions

To write a good cover letter for an internship, include keywords from the internship description, proofread to ensure content flow, highlight extracurriculars, format well, and customize each cover letter.

To write a letter asking for an internship, research the company to tailor your response accordingly. Write a meaningful subject line, add a greeting, and express your interest in the internship and the reason along with your skills and educational qualifications. 

Here is a sample for a basic cover letter: “My name is [your name], and I am writing to express my interest in the internship role [role title] at your company [company name]. I am excited to share that I believe I have the necessary skills and knowledge that make me the best candidate for the internship role. Kindly consider my application. Thank you for your time and consideration.”

Here is how you can write a cover letter for a legal internship, “Dear [recruiter’s name], As a recent law graduate, I am excited to hear about the internship role your company [name of the company] is offering. I have an additional certification course in corporate law and possess trial preparation skills. I am certain my skills and talent will be a great addition to your organization. Kindly consider my application in a positive light. I am excited to discuss this opportunity further with you. You can contact me at [email ID]. Thanks for your consideration.”

You should write a cover letter for an internship because it allows you to mention additional details you could not in the resume and provide background to some information like skills.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Julia Mlcuchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Human Resources Cover Letter Samples & Examples That Worked in 2024

Outshine the competition with a standout human resources cover letter . Far from being a mundane document, it's an opportunity to showcase your unique value proposition, the right skills, and professional accomplishments.

Our guide packed with practical tips and real-world examples will help you navigate these tricky waters. Let's roll up our sleeves and get down to the nitty-gritty of creating an outstanding HR cover letter.

Read on and learn about:

• Formatting your HR cover letter the right way
• Creating an effective header
• Crafting a persuasive headline to catch the reader's attention 
• Personalizing the greeting in your HR cover letter 
• Drafting a compelling introduction
• Highlighting the right HR skills and achievements
• Showing your passion and interest in the company
• Concluding your human resources cover letter with a strong call-to-action
• Avoiding common mistakes in HR cover letters
• Gaining insight into the salary range and job outlook for HR roles
• Exploring valuable resources for HR job seekers

1. How to properly format your HR cover letter

When it comes to cover letters, first impressions do count. And nothing makes a stronger first impression than a properly formatted , easy-to-read document. 

Here are some tips to make your human resources cover letter smooth to navigate and pleasant to the eye:

• Font matters: Keep it professional and easy to read. Fonts like Arial, Calibri, and Times New Roman in 10-12 point size are generally accepted norms. 
• Mind the margins: 1" margins on all sides of the document provide a balanced look. It also ensures that no information gets cropped when printed.
• Line spacing is crucial: Use 1.15 to 1.5 line spacing for optimal readability. Your HR cover letter shouldn't look like an endless sea of text.
• Contact information: Including your name, contact details, the job you're applying to, and the recipient's details adds a professional touch and shows you've done your homework.
• Proper structure: Your cover letter should follow a clear structure — introduction, body, and conclusion. Add a personalized greeting to make it less automated.
• Consistency is key: When it comes to bullet points, indentations, and headers, consistency is paramount. Make sure they all align.
• Keep it concise: Aim to keep your cover letter to a single page. A clear, concise cover letter is likely to engage the reader
• Make it skimmable: Ensure your cover letter is easy to skim through. Break up large chunks of text and highlight key points that you want to stand out.

Remember, your cover letter is your first handshake with the employer — make it firm and memorable. Good formatting not only catches the reader's eye, but also shows your ability to organize and present information effectively — a coveted skill in HR.

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2. how to write an effective hr cover letter header.

The header may seem like a small element in a sea of words, but don't be deceived. This compact package of information houses the key contact details — both yours and the recipient's. 

Its role? To quickly signal who the players in this professional script are and how to get in touch.

A complete header should contain:

• Your full name
• Email address
• Phone number
• Today's date
• Recipient's full name 
• Their position 
• The company address 

Now, let's put this theory to test with two examples — one falling short and the other hitting the mark:

Weak cover letter header example

John Smith [email protected] (123) 456-7890 Hiring Manager XYZ Company

Why is it weak? In this example, John missed several important details, such as the date, his address, and the recipient's full information — name, position, and company address. 

Besides that, one particular detail jumps out immediately from this example — John's unprofessional email address. Using a personal or outdated email can give the impression of carelessness about digital professionalism — a big no-no, especially when applying for an HR role.

Correct cover letter header example

John Smith 123 Main St, New York, NY 10001 [email protected] (123) 456-7890 January 3, 2024

To: Ms. Jane Johnson Human Resources Director XYZ Company 456 Corporate Blvd, New York, NY 10002

Why does it work? John has included all the key details — his name, address, email, phone number, and the date. He's also provided full details about the recipient. This adds a personal touch and shows respect for the hiring manager's position.

In short, the header sets the stage for your entire cover letter. It showcases your attention to detail and your respect for the hiring process. Remember — the devil is in the details.

3. How to craft a compelling headline for your HR cover letter

The headline of your cover letter is a potent tool. It's your "elevator pitch," condensing your appeal into a concise line that should grab the reader's attention and make them want to read more. 

Here's how you shouldn't and should write a cover letter headline:

Weak cover letter headline example

Experienced HR Professional Seeking Employment

Why does it fall flat? It's too broad and fails to differentiate the candidate. It's like saying “just another HR professional looking for a job.” There's no clear mention of specific skills or areas of expertise, and it lacks any hint of the candidate's unique value.

Strong example for an experienced candidate

Seasoned HR Leader with 10 Years of Success in Talent Acquisition and Employee Engagement

Why does it work? Here, the candidate showcases specific areas of expertise (talent acquisition and employee engagement) and backs it up with a hefty 10 years of experience. The headline immediately gives the reader a snapshot of the candidate's capabilities and record.

Now, you might wonder — how does a recent graduate make an impression with less on-the-job experience? Here's an example of how it can be done effectively:

Strong headline example for a fresh graduate

HR Graduate Specialized in Conflict Resolution and Diversity Training Eager to Drive Positive Change

Why is it strong? In this version, the candidate highlights specialization areas (conflict resolution and diversity training), showing enthusiasm and a proactive attitude towards making a difference in the workplace. It simply tells the hiring manager, "I may be a fresh graduate, but I'm ready to roll up my sleeves and deliver."

All in all, an effective cover letter headline should encapsulate your qualifications, unique skills, and aspirations within a single, compelling line. It's not just about what you've done or studied, but also about what you can bring to the table.

4. How to tailor the greeting on your HR cover letter

Beginning your HR cover letter with a personalized greeting is an effective way to draw in the reader. 

It demonstrates that you've made the effort to direct your cover letter to a specific person. This extra legwork can speak volumes about how you approach your work — with diligence and care.

How to find the right name? Start with the job advertisement . Some companies will explicitly state to whom the letters should be addressed. If this information isn't provided, turn to LinkedIn or the company's website . You could even make a quick phone call to the company's front desk to ask for the name of the hiring manager.

Here are some examples of personalized greetings

Dear Ms. Thompson, Dear Ms. Patty Thompson, Dear Hiring Manager Patty Thompson,

When you can't find a name , it's crucial to keep the tone professional:

Generic greeting examples

Dear Hiring Team, — This is broad but still shows that you've tailored your cover letter to the receiving company. Dear Recruitment Manager, — If you're unsure who it is but know the department, this greeting is acceptable.

Avoid phrases like "To Whom It May Concern." They may be perceived as outdated or inattentive to nuances in business communication. 

The takeaway here is that starting your human resources cover letter with a personalized greeting sets the tone for the entire letter. It's attention to the fine details that often makes the difference between just another application and a carefully curated one.

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5. How to write a strong introduction to your HR cover letter

The introduction of your cover letter is like the opening scene of a movie — it has the power to engage your audience immediately or lose their interest entirely. 

Here's what it should include:

• A concise outline of your professional and academic history relevant to the role
• A clear statement outlining why you're applying to this specific position
• A mutual contact or acquaintance (if you have one) can add a level of personal connection and authenticity

Let's examine these concepts with practical examples:

Weak cover letter opening example

I am writing to apply for your recently advertised HR position. I have studied HR management and have worked as an HR Professional.

Why is it ineffective? This introduction tells the reader nothing that sets this candidate apart. It merely states that the candidate has an HR background. There's no mention of specific skills or experiences, why the candidate is interested in the role, or what makes them suited to the company or role.

Strong cover letter opening for an experienced HR professional

Bringing a decade of experience in building dynamic HR departments from the ground up, I am always on the search for new challenges. After leading the successful HR transformation at XYZ Corp, I'm inspired by ABC Company's commitment to its employees and would love to contribute to maintaining this nurturing environment.

Why does it work? The candidate immediately establishes their extensive experience in the HR field and specifies a significant achievement. Moreover, they've shown that they align with the company's values, which suggests a good fit.

But what happens when you're freshly graduated and your professional experience section looks a little lean? Here's how a recent graduate can make an impression:

Strong opening example for a fresh graduate

As a recent graduate in HR Management with a focus on employee development and regulatory compliance, I was excited to come across your HR Trainee role at ABC Company. Your company's reputation for prioritizing employee growth resonates with me, and I am eager to apply my academic knowledge in a practical, hands-on environment.

Why does it work? Here, the candidate doesn't have years of experience to lean on but wisely focuses on their key academic achievements . They mention their motivation for applying and recognize the company's priorities.

To sum it up, an engaging introduction quickly outlines your background, clearly states your interest in the role, and starts to build a connection with the company. Your HR cover letter is your story — let's start it off on the right foot.

6. How to highlight your top skills and accomplishments

Once you've nailed the introduction, it's time to delve into the main act — the body of your HR cover letter. This is where you get to shine a spotlight on your individual skills and achievements . 

Break down your cover letter body into two or three short paragraphs . Each paragraph should focus on a particular skill set or accomplishment relevant to the proposed HR position.

When highlighting your HR skills and achievements , provide context. Instead of stating you're "experienced in employee training programs," detail a program you implemented that improved employee performance and retention. Be specific about your role and the results that were achieved. 

The exact skills you will highlight in your cover letter will depend on the HR role you're aspiring to. 

Here are some fundamental HR skills for your cover letter

• Employee recruitment and retention
• Performance management
• Training and development
• Stakeholder engagement
• Conflict resolution and mediation
• HR software proficiency (SAP, Workday, etc.)
• Legal understanding and compliance

If you’re an experienced HR worker, your body paragraph may look something like this:

Cover letter body paragraph example

As an HR Coordinator at XYZ Company, I streamlined the recruitment process by implementing a new Applicant Tracking System, reducing the average hiring time by 15 days. Besides boosting team efficiency, it also improved the candidate experience, with feedback scores increasing by 20%.

Why does it work? In this example, the candidate shows their problem-solving skills and the tangible result from their initiatives.

But what if you’re a fresh graduate? Though you may lack formal HR experience, emphasize transferable skills from any internships , part-time jobs , or team projects at university. Also, make sure to highlight any relevant coursework or academic achievements.

Cover letter body paragraph example for a fresh graduate

During my final project as an HR Management postgraduate, I designed a diversity and inclusion initiative model, which was recognized by the faculty and implemented as part of the curriculum for the following year. This project demonstrated my capacity for creating forward-thinking HR solutions on a micro scale.

Why is it effective? This recent graduate demonstrates their ability to contribute positively on a larger scale, even in an academic context. 

In summary, the body of your HR cover letter is your chance to illustrate your skills with clear examples and facts. Be specific, be concise, and most importantly, be authentic. Show them why you are not just another HR professional, but the HR professional they need.

7. How to show your passion and interest in the company 

In your HR cover letter, it's essential to showcase your passion for the field and the company you're applying to. This means highlighting what specifically drew you to the company and why you're excited about the position.

Use the cover letter as an opportunity to explain how your personal values align with the company's mission statement and how you can contribute to the company's goals.

For example, if you're applying to a company that prioritizes employee development, you can mention your own passion for learning and your desire to help others grow and develop their skills.

Or, if the company values diversity and inclusion, you can discuss your own experiences working with diverse teams and your commitment to creating an inclusive workplace. 

By demonstrating your enthusiasm and connection to the company, you can make a strong impression on the hiring manager and increase your chances of landing the job.

Here's an example that demonstrates passion and interest in HR

During my time at XYZ Company, I was responsible for leading several diversity and inclusion initiatives, including a mentorship program for underrepresented employees and the implementation of a company-wide unconscious bias training. These experiences not only helped me develop a deeper understanding of HR principles, but also ignited a passion for creating a more equitable and inclusive workplace. I am excited to bring this passion and expertise to the HR team at ABC Company and continue to drive meaningful change in the industry.

8. How to end your HR cover letter persuasively 

Just as the introduction gives the first impression, the conclusion leaves the final and lasting impression. You need to ensure that it summarizes your key points, provides clear next steps, and reinforces your enthusiasm for the role. 

Your conclusion should:

• Politely express desire for further process, and when and how you can be best contacted
• Offer to provide further information upon request
• Detail your follow-up plan — when and how you will do it
• Close with a professional sign-off

Let's review both wrong and right examples of a conclusion:

Incorrect cover letter conclusion example

I hope you consider my application, and I look forward to hearing from you.

Sincerely, [Your Name]

Why is it weak? This conclusion is discouraging as it sounds more hopeful than confident. It fails to offer any follow-up action, detail how the applicant could be contacted, or offer further assistance. It wraps up the letter on an uncertain and passive note.

Correct cover letter conclusion example

I am enthusiastic about the opportunity to bring my unique blend of skills and experience to your esteemed company and am confident that I could contribute significantly to your team. Should you require any further information, please do not hesitate to contact me at (123)-456-7890 or via email at [email protected]. I will follow up within a week to address any preliminary questions you may have. 

Thank you for considering my application.

Why does it work? In this example, the applicant starts with a positive affirmation of their interest and fit for the role. They provide contact details for further discussions and proactively promise to follow up, showing initiative. The sign-off expresses gratitude, always a nice touch.

In short, the conclusion of your HR cover letter is a balancing act of reinforcing your candidacy, offering next steps, and maintaining a courteous, professional tone. Done right, it can be the call-to-action that prompts the hiring manager to move your application to the 'to-interview' pile.

9. How to avoid common mistakes in your HR cover letter

Everyone makes mistakes, but when it comes to your HR cover letter, you'll want to keep them to a minimum. This document serves as a reflection of your professionalism. Several small errors could imply carelessness and lack of attention to detail. 

Let's address some common missteps people frequently make and how to sidestep them:

• Spelling and grammar errors: As straightforward as it is, many applicants submit cover letters riddled with spelling and grammatical mistakes. These can be a real turn-off for hiring managers. Remember, spell-check programs don't catch everything. Make sure to proofread your cover letter , and consider having someone else take a glance as well. 
• Repeating the resume: The cover letter is not the place to restate your resume word for word. The resume and the cover letter serve different purposes. Your cover letter is an opportunity to tell the story behind the bullet points in your resume. Use it to highlight your most relevant experiences and explain how they make you a great fit for the role.
• Being overly generic: If it can be sent to any HR job post, your cover letter isn't doing its job. Make sure to customize your cover letter for each role you apply for. Mention the company by name, and talk about why you're excited about the specific job. 
• Too humble or too arrogant: Striking a balance between self-confidence and humility can be tricky, but it's essential in a cover letter. Don't undersell your qualifications, but also avoid coming off as arrogant. Use confident language, back up your skills with examples, but remember to remain professional and gracious.
• Overdoing the jargon: While it's good to show your industry knowledge, using too much jargon can make your cover letter hard to understand. It can also come off as trying too hard. Use industry terms appropriately, but remember that clarity is key.

Every aspect of your cover letter contributes to the impression you make on the hiring manager. So, keep these tips in mind to avoid common pitfalls and ensure your HR cover letter showcases your skills, experience, and professionalism in the best light.

10. Average salary and outlook for HR professionals

Going by the most recent data furnished by the Bureau of Labor Statistics (BLS), the financial rewards and the job prospects in the field of human resources are promising. As of May 2022, the average yearly wage of HR specialists was a competitive $64,240 . 

Looking towards the future, the field is expected to grow at a rate of 6% between 2022 and 2032. This growth forecast not only outpaces the average growth rate for all occupations but also means that those considering a career in HR have a favorable job outlook.

In terms of demand, approximately 78,700 openings for HR specialists are projected to spring up, on average, each year over the decade. 

This strongly indicates that investing time, effort, and resources to build a successful career in HR, starting with a compelling cover letter, is a move likely to pay off handsomely in the long term. 

After all, who wouldn't want to partake in an industry that rewards its specialists both in terms of salary and opportunity?

11. Useful resources for HR job seekers

The journey to landing your dream HR role can be smoother with the correct resources at your disposal. Here are a few key resources and advice that can greatly aid your job-seeking process in the HR field:

• SHRM (Society for Human Resource Management): SHRM's resource hub provides plenty of valuable articles, webcasts, and research reports on various HR topics. It's also a great place to find job postings in HR.
• LinkedIn: Networking is critical in the job search, and LinkedIn is a prime platform for this. Connect with HR professionals, join HR groups, and explore companies you're interested in.
• BLS (Bureau of Labor Statistics): For data and statistics on the HR job market, there's no better source than BLS . Information on job growth, salary trends, etc., can help navigate your career path.
• Continuing education: Consider certifications like PHR (Professional in Human Resources) or SHRM-CP (SHRM Certified Professional). These can distinguish you from other candidates and show your commitment to the HR profession.
• Job search platforms: Sites like Indeed , Glassdoor , and Monster post numerous HR job openings and also offer resources like resume and cover letter tips, interview practice, and company reviews.
• Continuing education: It's worth considering HR-related certifications like Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP). These elevations on your resume distinguish you from the pack and exhibit your dedication to mastering the HR terrain.

Your HR journey begins with a single step, a single application, a single cover letter. So gear up, go out there and make your mark in the world of Human Resources.

Human Resources Cover Letter FAQ

Highlighting shared values is a great way to indicate cultural fit. Research the company’s mission, ideals, and work culture, and then weave instances where you've demonstrated these values into your cover letter.

Focus on transferable skills — abilities you've gained in your past roles that are relevant to HR (e.g., people management, communication). Highlight your eagerness and plan to learn more about HR best practices.

Your cover letter should be professional, but it doesn’t need to be overly formal. It’s acceptable to use a conversational tone, which can make your letter more engaging. 

It’s important to tailor your cover letter to each specific job and company. This demonstrates to the hiring manager that you are seriously interested in the role and have taken the time to understand the company's needs and culture.

Yes. If you believe a qualification could add value to the role or display your diverse skill set, include it. This might be a language you're proficient in or your experience with a particular software tool. Make sure to tie it back to how it can benefit the role or company.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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• Talent Acquisition Specialist
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Human Resource Internship Cover Letter Example

If you’re pursuing an internship in the human resources field, your application packet needs to be on point. After all, who should know more about resumes and cover letters than an emerging HR professional?

We’re here to help you make that perfect first impression. If your resume is ready to go, it’s time to think about your cover letter. To help with that, we’ve got several tips and an excellent human resource internship cover letter sample.

Know What You Want to Learn

The best companies offer internship programs because they understand the value of bringing talented newcomers into the profession. However, most don’t want to waste time mentoring students who are rudderless.

So before you apply, prep a list of goals and objectives. What is it that you want to get out of your internship? If you’d like, you can include that in the form of a bullet list like this:

“I’d like to learn as much as I can about: technical recruiting process, workmen’s compensation, employee onboarding, and developing a diverse workforce.”

Don’t Forget What You Can Bring to The Table

While the purpose of an internship is to mentor and develop new professionals, you can increase your chance of landing the spot you want if you have something to contribute too. Think of it as doing a bit of work in return for a lot of knowledge.

Let the hiring manager know if you have basic digital skills such as software proficiency, data entry, customer support, file management, etc. Even if your experience has been limited to work-study or other part-time positions , your ability to contribute is important.

Here’s a brief example for your letter:

“As secretary of the HR Students Association at the University of Iowa, I have developed many relevant skills through:

• Entering and maintaining a club member database.
• Assisting the treasurer with cash handling duties.
• Updating club activities spreadsheet.
• Soliciting donations from club alumni.
• Scheduling meeting and event spaces.”

Make Your Connection Clear

Has someone encouraged you to apply for this internship? Perhaps you have a connection with the company or have a recommendation from your Director of Student Services . If so, open your letter with a brief sentence or two that mentions this. This will help you to create a sense of familiarity and can help move your application to the top of the list. Take a close look at this example:

“I recently spoke with your COO, Davis Brady, at a Future Business Leaders event. He told me that you were looking for HR interns for the summer of 2021, and encouraged me to apply. I’ve looked into this wonderful opportunity further, and I am happy to follow his advice.”

Prove That You’re a Motivated Applicant

What is it that you need to do to move forward with your application? Do you need letters of recommendation? What about copies of your transcripts? Be proactive!

Get these little tasks taken care of ASAP to show the hiring manager that you are serious about this internship. Then mention that you’ve taken the steps you need to in order to get the ball rolling:

“I’ve taken the initiative to obtain and include all the documents you’ve requested in your job listing. Please review the attached documents for three letters of recommendation, my unofficial transcripts, and verification of my ability to work in a healthcare facility.”

HR Internship Cover Letter Sample in .docx Format

Download example (Word version)

HR Internship Cover Letter Example – Text Format

Dear Ms. Turner,

My name is Eileen Ninja. Last week I was working as a student volunteer at the Dowd County Chamber of Commerce event alongside your VP or HR, Collin Williams. He informed me that you would be accepting applications for HR interns over the next 8 weeks. We discussed the details of the internship and my career goals. Mr. Williams emphatically encouraged me to submit my application.

I am currently a senior at the University of South Dakota studying business management with an emphasis on employee development. Further, I am also the treasurer of the Northwestern HR Student Development Society and am currently employed at the USD student library. My duties include:

• Updating club budget items through MS Excel.
• Recruiting new club members.
• Assisting students in finding research materials.
• Answering and routing phone calls through the University’s multi-line phone system.

My goal is to be a valuable, contributing member of Mark’s Sporting Goods team while learning as much as I can about HR in large, retail organizations. Specifically, I would love to learn more about your diversity efforts, the relationship between HR and corporate legal services, and building effective employee training programs.

Thank you for considering my application. I have attached my resume, two letters of recommendation from community members, and a student records release form. Please contact me if you need anything further.

Eileen Ninja

Final Tip: Remember You’ll be Held to High Standards

Anyone applying for an HR internship will be expected to understand the importance of submitting a quality resume and cover letter. Please review all of your application documents carefully to ensure you haven’t made any mistakes or missed any important details.

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HR Intern Cover Letter: 6 Templates

Every student needs a job that decently pays them so they are able to live a stable life. In this corporate world, people find it tough to get placed in a top company because of the minute things they thought were less important and did not consider.

Please use the below format to customize your job application. You can enter your personal and professional data in text boxes. It is drafted for the job of HR intern in companies.

Template: 1

Table of Contents

HR Intern cover letter

[Mention the date]

[Mention the name of the Hiring manager]

[Mention the name of the company]

[Mention the address of the company]

Dear [Mr. /Mrs. /Ms.] [Mention the name of the manager]

Today I am writing this letter because I am very much interested in the position of HR intern at your respected company (mention the name of the company or organization) which is at (mention the location of the company or organization).

I got the news of a job vacancy in your company from the advertisement given at (minion the name of the portal or website).

Earlier I used to work with (mention the name of the previous company or organization of the sender) for the period of (mention the total period of working) in the post of (mention the previous post of the sender). I have experience of more than (mention the total period of experience) in this post.

My experiences are updating our internal database with new employee information, contact details, and employment forms, gathering payroll data like leaves and bank accounts, screening resumes and application forms, and scheduling and confirming interviews with candidates. 

Posting, removing, and updating job ads from job boards, social networks, and career pages, preparing HR-related reports as needed, like the tanning budget by departments, addressing employees’ questions or queries about benefits, like for example number of remaining vacation days, reviewing and distributing company policies in digital formats or hard copies, participating in organizing company events and careers days, furthermore, as per the company’s requirement, I have experience of (mention the total period of experience). I am even familiar with HRIS, resume, and ATS data. Having a good experience with MS Office and a good understanding of full-cycle recruiting.

Having a basic knowledge of labor legislation and organizational skills. And my academic background is, I have done (mention the name of the courses or degrees of the sender) from the (mention the name of the college or university). I am confident that my experience and skills perfectly match the company’s requirements. I have already attached my detailed profile with this application letter.

For further information or more details, please do not hesitate to contact me via email at (mention the email address of the sender), or else you are free to call me on (mention the contact number of the sender)

Thank you for your precious time.

[Mention the name of the sender]

[Mention the address of the sender]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Template: 2

[Mention the contact details]

[Mention the email address]

Subject- Application letter for HR Intern

[Mention the name of the recipient]

[Mention the address of the recipient]

[Mention the contact information]

Dear [Mention the name of the recipient]

I’m very interested in working as an HR Intern at [Mention the company], so I’m sending this letter together with my résumé as a professional job application. I have a broad understanding of how to effectively use human capital and can contribute to the success of your HR department. I’m quite interested in [Mention the name of the company] corporate responsibility and fundamental principles like integrity, respect, and motivation.

As a member of the university’s student council for further than a year, I’ve received invaluable experience interacting with a wide range of people, giving me a unique perspective on emotional intelligence.

I worked honorably for [Mention the name] human resource department for two months as part of my academic curriculum, where I learned how to handle important HR systems including Brass-ring and SAP. I also helped the HR manager with successful invoices and auditing, as well as reporting, such as lawsuit reports and requisitions.

In addition, I am an expert at organizing the pre-and post-employment processes, which include placing job ads on multiple e-portals and shortlisting resumes. My experience in scheduling interviews, organizing interviews, and finalizing and creating personnel files will be a valuable benefit to your company.

I am a perfect candidate for your HR Internship opportunity because of my educational background and knowledge, as well as my desire to work for your prestigious firm. I will phone your office in one week, hoping to set up a meeting to discuss this opportunity further. In the meantime, you can reach me at [Mention the phone number]

Thank you so much for your thoughts and time.

[Mention the phone number]

[Signature]

Template: 3

I’m applying for [Mention the name]’s HR Trainee position, and I have the talents and abilities you’re looking for in a candidate.

I recently received a Bachelor’s Degree in Human Resources and have the capacity and desire to contribute to your firm as a great employee. As I gain more experience working in this field, I hope to advance to a higher-level position.

I recognize that, despite my education, I have a lot to learn, and that I am eager and capable of following instructions and performing a range of duties in order to obtain the expertise I need to develop my career. I have excellent verbal and written communication abilities, as well as listening skills intently and notice how processes and responsibilities are carried out. I can also learn from listening in on meetings and jobs because of my observational skills.

Understand HR strategy as well as all labor rules and regulations that pertain to HR. I have excellent public relations skills and the ability to interact with new hires to help them get trained for their duties and educated on corporate policies and procedures. I can also retain a polite and professional attitude while working in a fast-paced, high-stress atmosphere.

I am a pretty social person, therefore, forming strong working relationships with co – workers comes naturally to me. I’m also eager to step up and take on more responsibilities as soon as feasible.

You can reach me at [Mention the phone number], and I want to meet with you early to discuss this job in greater depth.

Respectfully,

Template: 4

I felt motivated to submit my resume when I learned about your need for a new HR Intern. I am convinced that in this internship role, my extensive understanding of staff training, admin staff, and program coordination, together with complementary abilities acquired through my educational background, will considerably benefit your company.

I earned my bachelor’s in business administration at the [Mention the name of the University] and am now pursuing my MBA from [Mention the name of college] with a Human Resources specialization. In addition, key duties in my professional history include training, program planning, data analysis, records administration, and cross-cultural communications.

Furthermore, my technical expertise includes [mention the tools], among other tools and platforms. With these qualities in mind, as well as my determination and desire to succeed, I am prepared to excel in this demanding and exciting industry.

My background includes the following highlights:

Developing a thorough understanding of a wide range of HR topics, such as staff recruiting, workforce planning, government HR legislation, and workplace diversity.

Using administrative and office assistance professionals to improve processes, exceed expectations, and increase efficiency and productivity.

Using organizational, analytical, and motivating skills to help projects and teams achieve their goals; consistently displaying the highest level of professionalism in my work.

With my extensive education and expertise in a variety of human resource and administrative roles, as well as my great time management and problem-solving skills, I am confident that I could quickly exceed your expectations in this position. I’m excited to talk more about this opportunity with you.

Thank you for your time and thought.

Template : 5

HR Intern Cover Letter

James Brown

238 broadway

United States

The HR Manager

XYZ Company

354 F 63 rd Street

Subject- hr intern cover letter

I was happy to notice the internship opportunity at (company name)as a final-year law student at (name) University. 

Your lawyers’ stunning victory in the (year) (place) animal sanctuary case motivated me to study law. 

I strongly hope that my (percentage)% (name), good knowledge of local legislation, and outstanding communication and organizational abilities will qualify me for this internship.

I understand you are searching for an intern that is eager to learn while being ready to bring immediate benefit to the firm as a legal assistant. 

I am pleased to inform you that:

During my first-year internship at (name)Law Firm, I helped gather and prepare materials for (numbers)court cases with (percentage)% correctness.

(Numbers)GHA lawyers complimented me on my time management and organizational abilities.

It is tremendously encouraging that you chose your cases based on their potential social impact rather than their profitability. 

Your work is extremely important, and I would like to be a part of it. I, too, want to make a difference, and I believe that begins with the opportunity to learn from the finest at (company name).

I would like to talk more about how my talents and knowledge might benefit (company name). 

My analytical approach can be quite beneficial in identifying ever more effective methods of managing your firm’s caseload and preparing documentation for your lawyers.

Best wishes,

[Handwriting signature]

[Mention here, if there is any post note to be given]

Template : 6

Please accept this letter and the attached résumé for review. I am very interested in the Human Resources employment listed on (name). 

A mix of factors, including previous managerial and administrative positions held, considerable customer service experience, and an innate sense of adapting to an independent or team-oriented atmosphere, lead me to believe that I would be an excellent candidate for the role being offered.

My employment history and formal education have exposed me to many important aspects of running and working in a healthy, prosperous business environment. 

In exchange, it has increased my expertise in areas such as retention, hiring, performance management, operations, employee relations, quality customer service, and management. 

Prime examples of titles available at (Mention the name)would corroborate the above.

I am a diligent employee that can communicate professionally, efficiently, and with a wonderful team-oriented attitude with both my coworkers and customers. 

As a result, I will be an asset to your firm. I can tell you that my job experience will assist me in meeting all expectations. I am confident in my abilities.

To guarantee that new workers get a thorough introduction to our company and culture, I created a streamlined, uniform new hiring procedure. 

We saw a (percentage)% improvement in new recruit satisfaction at the (numbers) day evaluation after implementing the new approach. 

Even better, at one year, these employees stated that the new recruit onboarding process had adequately prepared them for success in their new responsibilities.

If you require any additional information or wish to book an interview, please contact me at (phone number). 

You can also reach me via email at email (Mention and email id). Thank you for your attention and time.

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“Business, marketing, and blogging – these three words describe me the best. I am the founder of Burban Branding and Media, and a self-taught marketer with 10 years of experience. My passion lies in helping startups enhance their business through marketing, HR, leadership, and finance. I am on a mission to assist businesses in achieving their goals.”

HR Intern Cover Letter Example

Sending a cover letter along with your resume is one of the prerequisites to applying for a job. It sets your first impression in the mind of a potential employer. Your HR Intern Cover Letter must ensure to incorporate a suitable and easily understandable format.

Our HR Intern Cover Letter Sample has the potential to surpass the expectation of the employer.

• Cover Letters
• Human Resources

What to Include in a HR Intern Cover Letter?

Roles and responsibilities.

HR Intern Roles And Responsibilities:

An HR Intern is responsible for delivering excellent HR services to the organization’s HR unit. The internship benefits him in numerous ways such as he gets to learn the practical application of the effective HR practices, processes carried out in the HR field; furthermore, he gains an in-depth notion of the labor and employment legislations.

A few of the job duties of an HR Intern are highlighted hereunder:

• Track the progress of the ongoing projects and share the details with the senior officials.
• Develop presentations and excel sheets for the review of the manager.
• Manage crucial departmental documents.
• Provide assistance to the hiring manager in the recruiting process .
• Manage and update the employee database.
• Schedule personal interviews of the selected applicants.
• Draft offer and regret emails.
• Conduct background checks as specified by the manager.
• Participate in training workshops to get an in-depth knowledge of the company’s policies, its HR practices, and processes.

Education & Skills

HR Intern Skills :

• Creativity oriented to recommend improvements in the company’s existing operations.
• Eager to learn technicalities, concepts, and effective human resources practices.
• Outstanding interpersonal and communication skills to interact with the company’s staff.
• Remarkable time management skills to complete the assigned tasks on time.
• Cooperative in nature to assist other interns in resolving the issues faced by them.
• Attention to detail to ensure adherence to the labor laws and company’s policies.

HR Intern Educational Requirements:

• Bachelor’s degree in human resources stream (completed or ongoing).
• Master’s degree in human resources management (completed or ongoing).
• Previous experience as an intern (preferred).
• Competent with Microsoft Office applications and human resource information systems.
• In-depth knowledge of employment terms and labor statutes.

HR Intern Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am writing this application to put forth my suitability for the open position of HR Intern with your organization. As a graduate student, I have gained in-depth knowledge of the field to excel in the role. Please read through the below list of my duties associated with my previous internship job:

• Review the CVs of the prospective job applicants.
• Carry out telephonic interviews.
• Line up personal interviews of the shortlisted applicants with the personnel officer.
• Collect feedback of employees on important subject matters.
• Contact and negotiate with the external vendors.
• Restock the office supplies as and when needed.

I am an analytical thinker and possess a great degree of organizational skills. Therefore, I believe I can perform a wide range of duties with minimal supervision.

Thank you for appraising my job application. I am enclosing my resume to leverage detailed information on my coursework and prior professional achievements.

Warm Regards, [Your Name]

Quick Tips for HR Intern Cover Letter For Non-Experienced Professionals:

Being accurately knowledgeable and staying updated with the latest market developments are worth writing in your cover letter.

You can pay a glance at our HR Intern Resume Sample to craft your resume.

Customize HR Intern Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Human Resources Cover Letters

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Free HR Internship Cover Letter Samples

Table of Contents

Securing an HR internship is crucial to achieving your career goals. It allows you to gain practical experience and develop new skills, preparing you for a successful career in human resources. However, before you can land that coveted position, you need to write a compelling cover letter. Such a letter highlights your qualifications and sets you apart from other applicants. That’s where HR internship cover letter samples come in handy.  These templates provide a framework for crafting a standout cover letter that captures the attention of potential employers. In this article, we’ll take a closer look at some top-notch HR internship cover letter samples. In addition, we offer tips on how to tailor them to your specific needs.

Tips for Writing HR Internship Cover Letters

A cover letter is your chance to impress a potential employer and showcase your skills, personality, and passion for the job . If you’re applying for an HR internship, you need to create a cover letter that stands out from the crowd.

Start With a Strong Opening Sentence

Start with a strong opening sentence. Grab the reader’s attention with something unique about yourself or why you’re passionate about working in human resources. For example, “I’ve always been fascinated by how businesses attract and retain top talent, which is why I’m excited to apply for this role.”

Make It Specific

A generic cover letter isn’t ideal. Tailor your cover letter to the specific internship you’re applying for. Research the company’s culture, values, and mission statement so that you can align your skills and experience with their needs. Make sure to mention any relevant coursework or extracurricular activities that demonstrate your interest in HR.

Highlight Your Communication Skills

You may have many skills, but your communication skill is one of the most important as an HR personnel. Showcase your communication skills in your cover letter. As an HR intern, you’ll be interacting with employees regularly. Therefore, it’s important to show that you have excellent written and verbal communication skills.

Highlight Your Passion for the Industry

Don’t forget to show off your passion for the industry. Talk about what drew you to pursue a career in HR and why you’re excited about this internship opportunity. Highlighting your enthusiasm can set you apart from other candidates and demonstrate your commitment to success. Also, be sure to use active language throughout your cover letter to convey confidence and enthusiasm.

HR Internship Cover Letter Samples

This section contains HR internship cover letter examples that can help you to write yours.

HR Cover Letter Example 1

Dear Hiring Manager,  I am excited to apply for the HR internship position at your esteemed organization. As a passionate individual, I believe that this opportunity will allow me to hone my HR skills while gaining valuable experience in the industry.  I have always been fascinated by how organizations work and how they manage their employees’ needs. This curiosity has fueled my desire to pursue a career in HR. And I am thrilled to take the first step towards achieving my goal through this internship.  Throughout my academic journey, I have honed my communication skills through various presentations, group projects, and public speaking engagements. These experiences have instilled in me the ability to convey ideas and collaborate with people, which is crucial for success in any HR role.  In addition, my coursework in psychology and business management has given me an understanding of employee behavior and organizational dynamics. This makes me well-equipped to handle tasks such as recruitment, onboarding, and performance evaluations.  I am confident that this internship will help me develop the practical skills necessary for a successful career. Thank you for considering my application, and I look forward to discussing my qualifications further with you.   Sincerely,  [Your Name]

HR Cover Letter Example 2

Dear [Hiring Manager],  I’m excited to apply for the HR internship position at your esteemed organization. I believe that this opportunity will enable me to learn from experienced professionals while contributing towards achieving organizational goals.  I have always been interested in human resource management, and during my college years, I pursued several courses and internships related to this field. Additionally, I possess excellent communication skills that allow me to communicate effectively with people from diverse backgrounds. I have developed an understanding of how organizations operate, the importance of employee engagement, and how effective communication can foster teamwork and productivity.  I am confident that my enthusiasm for the industry, combined with my skills and experience, makes me a suitable candidate for this internship. Given the chance, I will work tirelessly to exceed expectations and contribute meaningfully towards the growth and development of your organization.  Thank you for considering my application. I look forward to hearing from you soon.  Sincerely,  [Your Name]

Final Thoughts

Landing an HR internship can be a great opportunity to gain practical experience in the field . But before you can secure that coveted position, you need to write an exceptional cover letter. Your cover letter is your chance to showcase your skills and explain why you would be the perfect fit for the role. The HR internship cover letter samples in this article can serve as templates when writing yours.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

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Writing an Application Letter for Internship (with Samples)

Use these sample application letters for internship as templates for your formal letter. last updated on november 29, 2023.

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HR Shared Services Supervisor - Hybrid/Remote - 129347

Job description, #129347 hr shared services supervisor - hybrid/remote.

Special Selection Applicants : Apply by 04/30/24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at 6333 Greenwich Dr. and remote.

DESCRIPTION

UC San Diego Health HR’s Shared Services Supervisor, leads a team of HR professionals who support the various needs of employees, including general questions, timekeeping assistance, processing missing pay as well as supporting organizational needs and HR cross-team collaboration to ensure HRIS updates are accurate and meeting deadlines.

The HR Shared Services Supervisor has the ability to develop job aids, efficient processes and standard operating procedures while also engaging HR team members and key stakeholders. This position will have the ability to generate reports to highlight data inconsistencies, monitor and measure the HR team’s workload, develop KPIs, monitor SLAs, highlight trends and organize work based on various deadlines. The HR Shared Supervisor also must have a background with timekeeping/payroll to apply this experience within the role to ensure the HR team works with a sense of urgency and accuracy while also applying their experience in interpreting pay rules and policies. As part of the larger HR Operations Team, the HR Shared Services Supervisor will work collaboratively to align with best practices, create opportunities for cross-training/teamwork and ensure the online tools for managers and employees are in a state of constant improvement, responding the ever changing needs of the organization.

The HR Shared Service Supervisor must also have strong communication skills to effectively draft written communication, present training or informative updates, deliver effective coaching, provide recognition and understand individual developmental needs to create individualized learning and skill development. In a role which supports over 16,000 employees and multiple collective bargaining agreements, the HR Shared Services Supervisor must also have the ability to think critically and strategically as the HR work aligns with the organizational size and complexity.

MINIMUM QUALIFICATIONS

Nine years of related experience, education/training, OR a Bachelor’s degree in related area plus five years of related experience/training.

Working knowledge of personnel policies and applicable laws and regulations.

Has working knowledge of the university's HR information systems.

Communicates effectively with a diversity of communication styles.

Makes decisions regarding work assignments and scheduling of subordinates.

Maintains an understanding of the unit goals and how this position supports those goals.

Demonstrated ability to handle difficult or volatile situations / individuals effectively.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $91,300 - $170,700 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $43.73 - $81.75

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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Posted : 4/16/2024

Job Reference # : 129347

JOIN OUR TALENT COMMUNITY

Interested in working at UC San Diego and UC San Diego Health but can't find a position that's right for you? Submit your resume to our Talent Community to be considered for future opportunities that may align with your expertise. Please note, by joining our Talent Community, you are not applying for a position with UC San Diego Campus and Health. Rather, this is an additional way for our Talent Acquisition team to find candidates with specific credentials, if an opportunity arises. You are still encouraged to regularly check back on our career site or sign up for Job Alerts to apply for openings that are a match for your background.

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Fresher HR Cover Letter Example

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Starting your Fresher HR cover letter should involve a professional greeting, followed by a compelling introduction. Start by addressing the hiring manager directly, if possible. If you don't know their name, use a general professional greeting like "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. For instance, "I am a recent graduate with a degree in Human Resources Management, and I am excited to apply for the HR Fresher position at your esteemed organization." Following this, mention where you found the job posting and express your enthusiasm for the role. It's also beneficial to include a brief highlight of your qualifications that align with the job requirements. This will help grab the reader's attention and make them want to learn more about you.

The best way for Fresher HRs to end a cover letter is by expressing enthusiasm for the potential opportunity, reiterating their interest in the role, and thanking the reader for their time and consideration. It's also important to indicate your availability for further discussion or an interview. For example, "I am excited about the possibility of bringing my unique skills to your team and believe I could make a significant contribution. Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further." This ending is professional, courteous, and shows eagerness for the next step in the hiring process.

In a cover letter, Fresher HRs should include the following: 1. Contact Information: Start with your name, address, phone number, and email address. 2. Salutation: Address the hiring manager by their name if it's known. If not, use a professional greeting like "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and mention the position you're applying for. You can also mention where you found the job posting. 4. Relevant Skills and Experiences: Highlight your skills and experiences that are relevant to the HR role. As a fresher, you may not have direct HR experience, but you can mention any internships, part-time jobs, or volunteer work where you've gained skills applicable to HR such as communication, organization, problem-solving, etc. 5. Education: Mention your degree and any relevant coursework or projects related to HR. If you've studied subjects like business administration, psychology, or any HR-related courses, be sure to include them. 6. Enthusiasm for the Role: Show your passion for HR and explain why you're interested in this field. This could be because you enjoy working with people, have a knack for resolving conflicts, or are interested in organizational development. 7. Company Knowledge: Show that you've researched the company and explain why you want to work there. This could be because you admire their HR practices, company culture, or mission. 8. Closing: Thank the hiring manager for considering your application and express your interest in discussing the role further in an interview. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and how they make you the perfect fit for the role.

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