cover letter for receptionist administration

15 Receptionist Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Receptionist jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A job search can be overwhelming, and if you are like most people, your resume will be your first point of contact with potential employers. However, there is one more step to consider – the cover letter. The cover letter provides an opportunity for candidates to introduce themselves in a way that is personal and professional at the same time. A well-written cover letter can set you apart from other applicants by highlighting your skills in relation to the company’s needs.

Here are 15 amazing Receptionist cover letters that are professionally written and will help you stand out and get that job!

Receptionist Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Receptionist Sample 1

Dear Sir/Madam, I am writing to express my interest in being considered for the position of Receptionist at your company. I am proficient in customer service, data entry, and office functions. My time management skills are excellent and I have an eye for detail. I would be a valuable addition to your team. Thank you for considering my resume and cover letter in your search for a receptionist position. Best Regards, Jenny Jones

Receptionist Sample 2

I am excited to apply for the Receptionist position with your company. I have a degree in Business Administration and am very focused on making sure my clients are satisfied. I am experienced in customer service and public relations, and feel I would be a great fit for this position.

Thank you, Olivia S

Receptionist Sample 3

What skills and qualities do you possess that make you a strong candidate for this position?

A certified Receptionist is the first person seen when people enter the company. This is a position that needs someone who is friendly, outgoing, and professional. I have had years of experience working in a customer service/office setting with a variety of people from all walks of life. I am very familiar with multi-tasking and am confident in my ability to assist others while keeping an upbeat attitude. In addition, I excel at balancing your workload so the responsibilities are manageable while still remaining efficient. I have excellent time management skills which includes being able to prioritize tasks on-the-spot if needed so no task goes unattended to for too long

Receptionist Sample 4

Dear Sir or Madam,

As a receptionist with two years of experience, I would like to submit my application. I have excellent interpersonal skills and am proficient in Microsoft Office software. Strong customer service skills are essential for this position. I am currently available for an interview at your earliest convenience. Thank you for your time and consideration.

Receptionist Sample 5

Hi,   I am looking for a job in hospitality. I have been a receptionist for 2 years. I have excellent customer service skills and am able to multitask effectively. My experience includes greeting customers, answering phones, taking messages, scheduling appointments and completing registration forms. As you can see from my resume, I have extensive experience that makes me the perfect candidate for this position! Thank you very much for considering me!

Receptionist Sample 6

This is a professional cover letter for the Receptionist position at your company.

I am interested in this receptionist position at ___________ because I have extensive experience in customer service and administrative duties, with an emphasis on excellent communication skills. I am able to work quickly, efficiently, and accurately while maintaining a professional demeanor. I would be so appreciative if you would consider my qualifications for this opportunity! Thank you so much.

Receptionist Sample 7

I am a responsible and detail-oriented professional with over six years of experience in administrative duties. I am confident that I possess the skills and qualities necessary to fill the position of Receptionist at your company.

Please consider me for this position and I will contact you to arrange an interview at your convenience.

Receptionist Sample 8

Dear _______,

I am writing in response to your recent advertisement for a Receptionist. I have over 10 years of experience supporting staff members with answering phones, greeting visitors, handling orders and shipping materials. My skills include proficiency with Microsoft Office software suite, customer service orientation and excellent communication skills. I am an attentive listener who is committed to providing the best service possible to your clients while maintaining a positive attitude.

Thank you for your consideration of me as a potential candidate for this opportunity; please contact me at (555) 555-5555 or email at [email protected] if you would like to schedule an interview. Thank you!

Receptionist Sample 9

Dear Sir or Madam, Neatly groomed, professional appearance with a warm smile and customer service focused. I am looking for a receptionist job due to my experience in this field. I have had over 10 years of customer service experience at the front desk. My work ethic is strong and my ability to multitask is confident. I feel that my skills are an excellent match for your receptionist position and I am confident that you will not be disappointed with my performance. Yours Truly, (your name)

Receptionist Sample 10

Dear Hiring Manager,

My name is _________ and I am applying for the Receptionist position. I have four years of experience in customer service and have excellent phone skills. I understand how to efficiently operate office equipment, including fax machines, photocopiers, scanners, etc. As a Receptionist at your company, I would be able to answer phones while greeting guests with a smile. Please contact me if you are interested in my qualifications for this position or if you would like to schedule an interview. Thank you for your consideration!

Sincerely, _______

Receptionist Sample 11

I am writing to apply for the receptionist position and I believe that my skills and qualifications make me a perfect fit. I have excellent customer service skills, five years experience in the field, and an ability to multitask. I am also proficient in word processing programs such as MS Word and using various office equipment like photocopy machines, faxes, and printers.

I would appreciate your time reviewing my resume for this position.

Receptionist Sample 12

Dear Jerome, I am looking for a new Receptionist position with your company. I have worked in the same industry for over 10 years where I have completed various duties in customer service, human resources and project management. My skills include excellent communication skills, time management, computer literacy and excellent organization. This position will allow me to use all of my abilities to be successful in meeting the needs of both my employer and customers. I hope you will consider me for this position!

Receptionist Sample 13

I am writing to apply for the Receptionist position at your company. I am interested in this job because I am passionate about customer service and enjoy interacting with people on a daily basis. My previous experience includes 5 years of receptionist work with clients such as ____. These experiences have provided me with excellent communication skills that are needed to complete the daily tasks of a receptionist, while continuing to offer exceptional customer service.

Receptionist Sample 14

Jennifer Jones 11 Main Street, Apt. 100 Atlanta, GA 75201 555-555-5555 [email protected]     Date: March 30th 2012. To Whom It May Concern: Hello, my name is Jennifer Jones and I am a qualified Receptionist with over four years of experience in the field. I have excellent customer service skills and I am well versed in Microsoft Office Programs such as Word, Excel and Outlook as well as the internet applications Google Earth and Social Media Networks Facebook and YouTube. If you would like to ask any questions about me or my qualifications please do not hesitate to contact me at 555-555-5555 or at jennifer

Receptionist Sample 15

My name is Joe.

I am interested in the receptionist position posted on your website. I have been a receptionist with XXXX, LLC for X years and I would love the opportunity to work with you. I am hard-working, reliable, punctual and personable with a positive attitude who enjoys working in a fast paced environment. I have excellent customer service skills and can multi-task efficiently while maintaining a calm demeanor in stressful situations. Contact me to schedule an interview at your earliest convenience so that we may discuss how my experience can help you grow your company!

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Receptionist cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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13 Receptionist Cover Letter Examples

Receptionists are the first point of contact, setting the tone for all subsequent interactions by providing a warm welcome and efficient service. Similarly, your cover letter serves as the initial point of contact with potential employers, setting the tone for your application by showcasing your skills, experience, and dedication. In this guide, we'll delve into the best cover letter examples for Receptionists, ensuring your application leaves a lasting, positive impression.

Cover Letter Examples

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The best way to start a Receptionist cover letter is by addressing the hiring manager directly, if their name is known. Then, introduce yourself and express your interest in the receptionist position. Make sure to mention where you found the job listing. For example, "Dear Mr. Smith, I am writing to express my interest in the Receptionist position at XYZ Company, which I discovered on your website." This shows that you've done your research and are genuinely interested in the role. It's also important to briefly highlight a key skill or experience that makes you a strong candidate for the role right at the beginning.

Receptionists should end a cover letter by summarizing their interest in the position and their qualifications. They should also express enthusiasm for the opportunity to contribute to the company. A polite and professional closing is also essential. For example, "Thank you for considering my application. I am confident that my skills and passion make me a strong candidate for this position. I look forward to the possibility of discussing my application with you further." After this, they should close with a professional sign-off like "Sincerely" or "Best regards," followed by their full name. It's also a good idea to include their contact information below their name for easy reference. This ending reiterates their interest, highlights their suitability, and shows respect for the employer's time.

A Receptionist's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, express your interest in the position, highlight your relevant skills and experiences, and conclude with a call to action. It's important to keep it concise and to the point, as hiring managers often have many applications to go through. A well-written, succinct cover letter can help you stand out and show that you respect the hiring manager's time. Remember, the goal is to pique the employer's interest so they want to learn more about you from your resume and in an interview.

Writing a cover letter with no experience as a Receptionist can seem challenging, but it's definitely achievable. Here's how you can approach it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a general but professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you saw the job posting and express your enthusiasm about the opportunity. 3. Highlight Relevant Skills: Even if you don't have direct experience as a receptionist, you likely have skills that are relevant to the job. These could include communication skills, customer service experience, organization, multitasking, or proficiency with certain software like Microsoft Office. Use specific examples from your past work, volunteer, or academic experiences to demonstrate these skills. 4. Show Enthusiasm for the Company: Do some research about the company and express why you're interested in working there specifically. This shows the hiring manager that you're invested in the company and not just applying randomly. 5. Conclude Professionally: Thank the hiring manager for their time and express your eagerness to further discuss your qualifications. Provide your contact information and close with a professional sign-off. 6. Proofread: Make sure to proofread your cover letter for any grammatical errors or typos. This is especially important for a receptionist position, as it requires attention to detail. Remember, the purpose of a cover letter is to show the hiring manager why you would be a good fit for the position, so focus on your strengths and how they align with the job description. Even without direct experience, you can still make a strong case for why you should be considered for the role.

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Receptionist / Administrator Cover Letter

15 receptionist / administrator cover letter templates.

How to Write the Receptionist / Administrator Cover Letter

I am excited to be applying for the position of receptionist / administrator. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for front office security by maintaining all visitor logs, issue and tracking all visitor and temporary badges.

Please consider my experience and qualifications for this position:

• Provide copying/printing and scanning services
• Produce Letters, presentations, binding and laminating
• Managed the Front Desk Reception including greeting visitors, vendors, supplier & customers
• Provides phone call routes support in general enquiries
• Handles necessary logistics including hotel and flight booking for HR Managers and Director
• Received courier and mail services and redirect to the appropriate person or departments
• Providing administrative function in Human Resources (HR) Department specifically in Talent Network (TN) section
• Work in support of other team colleagues

Thank you for taking your time to review my application.

Emerson Gutmann

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Receptionist / Administrator Cover Letter

Receptionist / administrator responsible for administrative support including word processing, copying, scanning, filing, mailing; managing supplies, appearance and function of front desk reception areas.

Receptionist / Administrator Examples

Example of receptionist / administrator cover letter.

I would like to submit my application for the receptionist / administrator opening. Please accept this letter and the attached resume.

Previously, I was responsible for an efficient, courteous and professional service to all visitors, managing the reception area, ensuring a high quality visitor experience, and keeping an accurate log of all visitors on site.

Please consider my qualifications and experience:

• Experience in a call center/receptionist setting, preferred
• Experience of working in a dental or medical environment is desirable but not essential
• Previous front of house receptionist experience
• High standard of written and spoken English and German and a good telephone manner
• Fully proficient in all Microsoft Office programs (including Word, Excel & Outlook)
• Have entrepreneurial spirit and be forth coming with different ideas
• Resilient, resourceful and punctual
• Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external client queries

Lennon Wyman

Please consider me for the receptionist / administrator opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for reception and Greeting- Answering questions, switchboard, visitor management, temporary badges, directing and assisting vendors.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Handle mail pick-up from building mail-box and distribution
• Maintain office supplies and equipment, including kitchens and beverage cooler
• Assist with building management requests, parking and elevator access
• Assist with department administrative/clerical work
• The role will revolve around the use of three Microsoft software packages
• At least a NITEC, GCE O/ N Level or equivalent
• Enthusiastic, positive attitude, team player, flexible
• High school diploma with some college and/or related experience in a professional office environment

Thank you in advance for taking the time to read my cover letter and to review my resume.

Bellamy Parisian

I submit this application to express my sincere interest in the receptionist / administrator position.

Previously, I was responsible for a professional Front Of House Reception service, welcoming and assisting all visitors to the Innovation Centre, UK.

My experience is an excellent fit for the list of requirements in this job:

• Experience with using the Microsoft Office (Word, Excel, PowerPoint, Outlook), with above average proficiency in Excel
• Minimum GCE 'O' or 'A' Levels with excellent communication skills
• Confident user of Microsoft packages such as Word, Excel and PowerPoint
• Coordinating in-house Fire Testing training events, approx
• Other general Administration duties, such as filing, photocopying and scanning
• Demonstrable evidence of organising and handling data sets, of turning data into information and administrative output Word, Excel
• Able to work in a team environment while fulfilling objectives with minimum direct supervision
• Reception – general duties

Previously, I was responsible for a seamless service with integrity at all times ensuring you take ownership for all Front of House areas of the building, reception working area, making sure all are clean, tidy and presentable at all times.

• Maintain office telephone list, managing starters and leavers details are updated accordingly
• Manage online meeting room booking system
• Sound administration and organisation skills
• Computer literate, with a good working knowledge of Microsoft Office suite
• A willing and helpful attitude to assist all Company personnel and visitors
• Competent in the use of telephone systems
• Experience of working with multiple clients
• Previous reception or administration experience is preferred but not essential

Thank you for your time and consideration.

Royal Parisian

Previously, I was responsible for front office reception coverage; greeting visitors and clients, maintaining visitor log, answering phones and directing calls.

• Customer focused and extremely reliable
• Previous administration experience, ideally within a departmental support role
• Previous experience of creating purchase orders
• Strong IT skills including Outlook, Word, Excel & PowerPoint
• Take stock of the cleaner’s cupboard and kitchen, order items via sap coffee, tea, sugar, hand towels and cleaning products
• Previous reception / administration experience in financial services or similar is preferred – additional training will be provided
• Intermediate knowledge of MS Word/Excel/Outlook preferred
• Audio typing is essential for cover of secretarial tasks

I really appreciate you taking the time to review my application for the position of receptionist / administrator.

Max Nicolas

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Receptionist Cover Letter Example

Get picked for interviews more easily and show recruiters just what you can bring to the job with an optimized Receptionist cover letter. Find out how now with expert examples and professional tips.

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Receptionist Cover Letter

Do you feel like you’re a skilled Receptionist but having trouble landing interviews?

Whether you’re an entry-level Receptionist or someone who has plenty of experience , a poorly crafted application will have employers leaving you on hold. 

Don’t worry though, we’ve got the answer. 

Something to give you a major boost during the application process is a cover letter. If you’re wondering, it is proven that writing one is worth it .  

Crafting a cover letter as a Receptionist means more than just listing your previous job duties . It’s about showcasing your specific skills and knowledge that can make you an asset to a specific company in their sector. 

In this guide, we’ll walk you through the essentials of writing a Receptionist cover letter that highlights your unique qualifications. We’ll cover:

• Which certifications and training to showcase depending on the company’s sector
• Software skills to highlight 
• Keywords that will grab a hiring manager’s attention
• Equipment that any Receptionist should list in their letter

To make the process even easier, ensure that your resume is complete. Having all your qualifications in one place will make it simpler to draft your letter. 

Take advantage of our resume builder with AI-intuitive suggestions , to quickly finish or optimize your application.

Once you have your resume, and review the tips below, you’ll be ready to make an attention-grabbing cover letter.

Receptionist Cover Letter Sample

The first step in the process of crafting your letter is to review a sample. An example can give you an idea of what to include and how it should be formatted. 

Also, using our easy-to-use cover letter builder can give you ideas on how to include your information if you get stuck. 

Review the example below to get a preview of how your letter should look.

[Employer’s Name] [Company Name] [Company Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Receptionist role at [Company Name], as advertised on [where you found the job posting]. My background as a Certified Administrative Professional (CAP) with expertise in front desk operations positions me as an ideal candidate to enhance the productivity and customer service excellence at [Company Name].

At [Previous Company], I effectively managed a multi-line phone system and streamlined appointment scheduling using tools like Microsoft Bookings. My technical proficiency extends to Microsoft Office Suite and CRM platforms such as Salesforce, ensuring meticulous management of customer interactions and office tasks.

My hands-on experience with office equipment, including printers, scanners, and security systems, complements my software skills, allowing me to support a seamless operational flow. I am particularly impressed by [Company Name]’s commitment to [something specific about the company or its values] and am eager to contribute to your team’s success.

Thank you for considering my application. I look forward to discussing my fit for the Receptionist position with you.

Warm regards,

[Your Name]

Show Off Your Different Administrative Certifications

For any applicant, certifications can prove your dedication to getting better as an employee and that you have the expertise to do a great job. 

When crafting your cover letter, highlighting these certifications can increase your credibility . Let’s explore some certifications you might include:

• Customer service training : Certifications in customer service show you know how to create a positive visitor experience.
• Technical certifications : Proficiency in specific software is often crucial for a receptionist. Certifications in Microsoft Office Suite, CRM software, or other relevant tools can set you apart.
• Certified Administrative Professional (CAP) : This is a prestigious certification that showcases a high level of administrative expertise.

Incorporating these certifications into your cover letter can be straightforward and impactful. 

Here’s a sample text:

As a Certified Administrative Professional (CAP) with additional certification in advanced customer service techniques, I bring a proven track record of efficient office management and exemplary visitor service. These certifications have equipped me with the skills necessary to enhance the operational flow and client satisfaction at XYZ Company.

Include a Certification for the Company’s Sector

By mentioning industry-specific training, it’s more likely that a hiring manager will feel that you can step in right away and be successful.

You can take a training course or complete a certification in one of these sectors and increase your odds of being hired by a relevant company.

• Healthcare 
• Hospitality 
• Educational Administration

Keywords to Include in Your Receptionist Cover Letter

If you weren’t aware of the following stat, it’s an important one . Up to 99% of Fortune 500 companies use the ATS. 

The ATS, or Applicant Tracking System, scans your application to find relevant keywords to quickly judge if you’re qualified for the next step in the hiring process. 

That means you’ll need the right keywords in your letter to give yourself the best chance of landing an interview .

Here are some you should have in your letter:

• Client relations
• Appointment coordination
• Reception area management
• Visitor screening
• Call handling
• Office supply inventory
• Document preparation
• Meeting room setup
• Information dissemination
• Service-oriented

By using these keywords in your cover letter, it will be more likely to be selected by the ATS . That makes these words essential for both entry-level and experienced applicants.

Software Skills to Mention in Your Cover Letter

Receptionists should be able to use computers to schedule, keep track of clients, and more.

That’s why it’s essential to highlight your software skills. 

Here are some key types of software that receptionists should be familiar with and list in their cover letters:

• Scheduling software : Familiarity with scheduling tools such as Calendly and Microsoft Bookings is essential for coordinating appointments and meetings seamlessly.
• Customer Relationship Management (CRM) Software : Experience with CRM systems like Salesforce, HubSpot, or Zoho CRM is valuable for managing customer information and interactions effectively.
• Database management : Skills in database software are essential for accurately entering, searching, and updating records, ensuring data integrity and accessibility.

In your cover letter, you might write:

In my previous role, I leveraged my expertise in Microsoft Office Suite and CRM software to enhance our office’s productivity. My ability to efficiently manage our client database and coordinate schedules across multiple platforms like Outlook and Calendly was instrumental in improving our team’s communication and daily operations.

Listing these in your letter is especially useful if you’re changing careers and want to add some transferable skills .

If you’re an entry-level applicant, mentioning your software skills will be a huge boost.

Highlight Your Knowledge of Receptionist Equipment

Apart from software, a hiring manager will want to know that you don’t need any practice with typical office equipment.

Demonstrating your hands-on knowledge of the physical tools in an office setting can enhance your appeal to potential employers . 

Here are some equipment you should discuss your experience with:

• Multi-line phone systems
• Office security systems
• Point of Sale (POS) systems
• Postage meters
• Printers and copiers
• Fax machines

Take a look at how you can add this information to your letter:

My familiarity with advanced multi-line phone systems and office equipment, ranging from modern printers and scanners to efficient postage meter operation, has been pivotal in maintaining the smooth operation of my previous workplaces. I am also well-versed in the use of office security systems, ensuring a secure and welcoming environment for both staff and visitors.

Writing a cover letter isn’t always the most interesting part of the hiring process, but it can show a hiring manager that you’re motivated and ready to improve the company.

You’ll be able to show off your Receptionist qualifications if you remember to:

• Mention relevant administrative certifications like CAP or sector-specific training
• Include keywords related to receptionist duties
• Discuss your familiarity with essential software and office equipment

It’s also essential to know exactly how to write a letter by keeping it concise, and easy to read . If you follow this advice, you’ll be landing an interview in no time.

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Receptionist Cover Letter Examples and Writing Tips

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• Email Receptionist Cover Letter

If you're applying for a job as a  receptionist , take some time to write a strong cover letter—doing so could help you land an  interview . 

Your cover letter should emphasize your organization and communication skills, along with other  common receptionist skills  in your cover letter.

You should also highlight any specific skills called for in the job description, such as familiarity with industry terminology, or expertise in  Microsoft Office  or  QuickBooks . Doing this will help your cover letter demonstrate to the employer that you have the skills required for the job. 

Looking for inspiration on how to get started? Get tips on what to write, as well as how to format and send your receptionist cover letter. Plus, take a look at two sample cover letters for receptionist positions that you can use as a template while writing your own. 

Tips for Writing a Receptionist Cover Letter

To get started writing a receptionist cover letter that will impress potential employers, follow these tips: 

Follow directions.  When applying for receptionist positions online, in person, or by email, you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

If you are asked to submit a cover letter, follow all directions carefully. Send the letter in the correct format to the correct person.

As a receptionist, you will need to follow instructions and pay attention to detail, so it's important to display these skills in your application.

Use keywords.  Tailor your cover letter to the specific job you are applying for. A great way to do that is to include keywords from the job listing in your cover letter. Reread the  job listing , and circle any skills or qualifications that are important for the job. If you have those skills, include them in your cover letter. This will show the hiring manager, at a glance, that you are right for the job.

Provide examples.  When you say that you have a particular skill or experience, prove it by providing a specific example. For instance, if you say that you have strong organizational skills, mention how you helped reorganize the filing system at your last job, and how this increased efficiency in the office. Specific examples show the hiring manager that you really have what it takes.

Highlight relevant experience. Wherever possible, share skills, accomplishments, and experience that match with the employer's needs. You'll also want to quantify any accomplishments if possible. For instance, maybe you can say that reorganizing the billing system at work led to 30% fewer late payments. If you do not have experience as a receptionist, think about ways you can show you're still qualified for the role. For instance, maybe you volunteered at a phone bank (which helps show you have strong communication skills). 

Edit, edit, edit.  Receptionists need to have attention to detail and strong communication skills. Therefore, it is important that you  proofread  your cover letter for any spelling or grammar errors. One way to show your skills as a receptionist is to write a flawless, error-free cover letter.

If you are sending your cover letter as a hard copy (or email attachment), you need to write your letter in  business letter format . Include these items in the following order: your contact information, the date, the company contact information, a business salutation, and the body of your letter. Make sure your letter is left justified.

Your closing will include your handwritten signature followed by your typed signature on a hard copy. If it is an email attachment, just include your typed signature.

The format for an emailed cover letter (where the letter is in the body of the email) is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple: “Medical Receptionist Position – Jane Doe” is clear and to the point.

You do not need to include your contact information, the date, or the employer’s contact information at the top of an emailed cover letter. However, the salutation and the body of the letter will be the same as in a hard copy or attachment.

Your  email closing  should include your full name followed by your phone and email information.

Sample Cover Letter for a Receptionist Position

You can use this sample as a model to write a cover letter. Download the template (compatible with Google Docs and Word Online), or read the text version below.

Sample Cover Letter for a Receptionist Position (Text Version)

Chad Applicant 123 Main Street Anytown, CA 12345 555-555-5555 chad.applicant@email.com

July 30, 2020

Billy Lee Manager ABC Company 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to express my interest in the receptionist job opening at ABC company. I believe my years of work experience as a receptionist, as well as my communication and technological skills, make me an ideal fit for the position.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office such as yours.

I have strong written and oral communication skills. At my current job, I greet about twenty-five to fifty clients per day, answering questions about the company and directing people to the correct offices. I also call dozens of clients per day to confirm appointments, and send emails every day to clients.

I have experience with a variety of software programs, including Microsoft Office and QuickBooks. I am also comfortable using multiple scheduling platforms, including MindBody and Timely. At my current job, I have trained five other employees in our scheduling platform, due to my experience and comfort with the program.

My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.

Chad Applicant (signature hard copy letter)

Chad Applicant

Sample Email Receptionist Cover Letter

Sample email cover letter for a receptionist position.

Subject:  Reception Position at Gentle Dental – Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com. I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, make me a match for this position.

For the pat five years, I've worked in a medical office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion.

I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. For example, when one doctor was unexpectedly three hours late to work, I quickly called all of his scheduled patients and rearranged their appointments. By the time the doctor arrived at work, I had already rescheduled all of his patients successfully.

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez Phone Number Email Address

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Administrative Assistant Receptionist Cover Letter Example

An Administrative Assistant Receptionist will be the first point of contact for the organization. He will provide administrative assistance to the organization. He will welcome the guests and guide them around the office if necessary. He will also contact the employers and inform them if they have visitors.

Use our sample Administrative Assistant Receptionist Cover Letter to draft a good cover letter for this position effortlessly. Ensure that your cover letter is not common for all your prospective employers. It is always good to have a customized cover letter for every employer as it will make a good impression.

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What to Include in a Administrative Assistant Receptionist Cover Letter?

Roles and responsibilities.

An Administrative Assistant Receptionist should be polite, courteous, and should readily exchange pleasantries with guests and visitors. He should be professional in his behavior and attire. He also manages all kinds of front-desk tasks that require his attention.

• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbooks, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

Education & Skills

In addition to meeting the required qualifications, an Administrative Assistant Receptionist cover letter should include the following skills :

• Impeccable at time management and multi-tasking.
• Excellent verbal, written, and communication skills.
• Pro-active, attentive, and resourceful.
• Good with computers and skilled at MS Office.

Successful cover letters for an Administrative Assistant Receptionist often mention the following qualifications:

• Bachelor’s degree in any field along with a work experience of 0-2 years.

Administrative Assistant Receptionist Cover Letter Example (Text Version)

Dear Mr./Ms.,

I am writing to apply for the role of Administrative Assistant Receptionist in your revered organization. I believe having the relevant credentials and expertise makes me a perfect applicant for this job.

[XXX Company] is a well-known professional services company that has its hold on consulting, technology, outsourcing, and a variety of other services. The pioneering work of [XXX Company] in the field of business is a source of inspiration for many companies. Having read the mission and vision of your organization, I believe I can contribute to it significantly.

I pursued my Bachelor’s in Commerce and started working as an Assistant Receptionist at [YYY Company]. Working for a year at [YYY Company] has given me ample experience and exposure which has, in turn, helped me develop relevant skills required to excel at this role. I perform the following duties at my current company:

• Greet guests and visitors, exchanging pleasantries with them, and helping them find their way around the office premises.
• Answering, routing, and directing phone calls.
• Maintaining the visitors’ logbook.
• Ordering and maintaining office supplies and providing them to the employees if and when needed.
• Preparing the meeting and conference room and providing logistical support during meetings.
• Assisting with other administrative work as and when needed.

My current job has made me efficient at managing time and handling multiple tasks at the same time. I am proficient with computers and have a good command of MS Office. My communication skills are on par and I have an appealing personality. I believe that I can be a valuable asset to your organization.

Thank you for your time and consideration.

Sincerely, [Your Name]

Your Administrative Assistant Receptionist Cover Letter should be short and concise. It should have your skills, work experience, and career achievements that can not be included in your resume. If you are looking for ideas to drat a good resume, check out our Administrative Assistant Receptionist Resume sample .

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Office Receptionist Cover Letter Example

Writing a cover letter for a job as an office receptionist can be an exciting prospect if you know what information to include and how to format it in a professional manner. Even if you have limited experience in this field, you can still craft a cover letter that will demonstrate your enthusiasm and highlight your related skills. This guide will walk you through the steps of creating an effective cover letter for any office receptionist position.

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Office Receptionist Cover Letter Sample

Dear [Hiring Manager],

I’m writing to apply for the Office Receptionist position at [Company name]. As a dedicated and experienced professional with comprehensive experience in office administration and reception services, I am confident that I am an excellent fit for the role.

Throughout my career, I have gained a vast amount of knowledge in the administrative and reception fields. I’m well- versed in managing multi- line phones, providing customer service, and assisting with a variety of clerical tasks. I have an upbeat and positive attitude, and I am adept at building relationships and fostering an engaging environment. Additionally, I have strong organizational skills and an eye for detail, which allows me to keep the office running smoothly.

I am eager to bring my energy and enthusiasm to your team and am confident that I can provide efficient, friendly services to all who enter the office. My previous experience and education make me an ideal candidate for the job. I am highly motivated and willing to learn, and I can handle any task I’m given with confidence and enthusiasm.

Enclosed is my resume, which includes more information about my qualifications and experience. I would be delighted to discuss this opportunity further with you and answer any questions you may have.

Thank you for your time and consideration.

[Your Name]

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What should a Office Receptionist cover letter include?

A cover letter for an Office Receptionist position should include several key elements to help you stand out from the competition.

First, you should include an introduction that explains why you are applying for the position and why you are uniquely qualified for it. Your introduction should also emphasize your enthusiasm for the position.

Second, you should discuss your experience in office administrative roles and provide examples of how your skills and knowledge make you a qualified candidate for the role. Be sure to focus on the requirements listed in the job posting and stress the ways in which you are a good fit.

Third, you should explain what you can contribute to the employer’s organization and how you can add value to the team. Describe how your skills, knowledge, and experience will help you excel in the role.

Finally, you should include a closing paragraph that expresses your appreciation for the employer’s time and consideration. Reiterate your strong interest in the role and your eagerness to join the team.

Including these key elements in your cover letter will make it stand out and give the employer an idea of why you are the ideal candidate for the position.

Office Receptionist Cover Letter Writing Tips

Writing a great office receptionist cover letter can be a difficult task. However, there are certain steps that you can take to ensure your cover letter stands out from the competition. Here are some key tips to help you write a successful cover letter for an office receptionist job:

• Research the company you’re applying to. Before you start writing, research the company and learn as much as you can about its mission, values and culture. This will help you understand what the company is looking for in a receptionist and tailor your cover letter accordingly.
• Highlight the relevant skills. Make sure to highlight the skills and qualifications that are most relevant to the office receptionist position. Focus on both technical and soft skills that demonstrate your ability to be successful in the role.
• Keep it concise. When writing your cover letter, keep it concise and to the point. Try to limit it to one page and avoid repeating information from your resume.
• Personalize it. Address your cover letter to the hiring manager by name and make sure to personalize it for each job you apply for. This will show the employer that you have taken the time to consider their specific needs and the role.
• Proofread and edit. Once you’ve finished writing your cover letter, take the time to proofread and edit it. Check for grammar, spelling and punctuation errors and make sure it flows well.

Common mistakes to avoid when writing Office Receptionist Cover letter

A cover letter is an important part of a job application, as it serves as a way for you to introduce yourself to the hiring manager. As a receptionist, it is important to write a cover letter that accurately portrays your skills and experiences. Here are a few common mistakes to avoid when writing a cover letter for an office receptionist position:

• Not Tailoring the Cover Letter to the Job: Each job is different, and your cover letter should reflect the job’s unique qualifications. Make sure to research the job and include specific skills and experience that relate to the job you are applying for.
• Poor Formatting: A cover letter should be neat and well- formatted, with a professional look. Your letter should also be free of typos and grammatical errors.
• Not Including Contact Information: Make sure to include your contact information in your cover letter. This includes your name, address, phone number and email address.
• Relying on Generic Templates: Generic cover letter templates are a great starting point, but you should not rely on them too heavily. Personalize your letter and make sure it reflects your own experiences and qualifications.
• Not Proofreading: Before submitting your cover letter, it is important to proofread it to make sure it is free of errors. Have someone else review it as well, to ensure that it is error- free.

Following these tips will help you write a successful cover letter for a receptionist position. With the right approach, you can make a great impression on the hiring manager and increase your chances of getting the job.

Key takeaways

One of the most important aspects of your job search is writing an impressive cover letter for the position of Office Receptionist. A good cover letter can open doors to potential employers and give you a chance to show them what makes you the best person for the job. Here are some key takeaways to keep in mind when writing a cover letter for an Office Receptionist position:

• Highlight your administrative and customer service experience. Make sure to call out any expertise you have in scheduling appointments, managing office supplies and equipment, and providing support to customers.
• Demonstrate your communication skills. Show how you excel at verbally communicating with customers, clients, and other visitors to the office.
• Describe your ability to multi- task. Emphasize your ability to juggle multiple tasks while still providing excellent customer service.
• Show that you understand the Office Receptionist position. Demonstrate that you have done your research by mentioning particular duties and responsibilities associated with the job.
• Include any additional skills that you have. These could be technical skills such as knowledge of software programs, foreign language proficiency, or organizational skills.
• Mention any awards or recognition that you have received. This shows potential employers that you have a history of success in the field.

By following these key takeaways, you can be sure that your Office Receptionist cover letter will be an impressive one. Good luck!

Frequently Asked Questions

1.how do i write a cover letter for an office receptionist job with no experience.

Writing a cover letter for an Office Receptionist job with no experience can be a challenging task. However, it is possible to craft an effective cover letter by focusing on the skills and qualities you have to offer. Start by introducing yourself and explaining your interest in the position. Then, draw on any transferable skills you have, such as customer service, communication, and organizational skills, that could be beneficial in the role. You can also highlight any relevant qualifications or certifications you may have, as well as any volunteer or extracurricular activities you have been involved in. Finally, emphasize your enthusiasm and commitment to the role, and express your eagerness to learn more about the position.

2.How do I write a cover letter for an Office Receptionist job experience?

When writing a cover letter for an Office Receptionist job with experience, it is important to focus on the specific qualifications and skills that make you a strong candidate. Start by introducing yourself and your interest in the role. Then, mention any prior experience in office reception or customer service that you may have. Be sure to include any tasks you have completed or initiatives you have taken that demonstrate your ability to handle a wide range of responsibilities. Additionally, highlight any awards or recognition you have received for your performance, and explain the positive results you have achieved in the past. Finally, emphasize your commitment to providing excellent customer service and your desire to be part of a successful team.

3.How can I highlight my accomplishments in Office Receptionist cover letter?

When highlighting your accomplishments in an Office Receptionist cover letter, emphasize the results you have achieved and the value you have added to previous employers or volunteer organizations. For instance, you could discuss how you improved customer satisfaction or streamlined processes.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Receptionist Cover Letter Example

Kick-start your career and find inspiration for your new cover letter with our free, carefully composed Receptionist cover letter example. Make a copy of this cover letter example free of charge or edit it directly using our intuitive cover letter maker.

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Receptionist Cover Letter Example (Full Text Version)

Robert gostomski.

Dear Hiring Managers,

I am writing to express my strong interest in the Receptionist position at Harter Group, Inc. in Boca Raton, FL. My extensive office administration experience and skill set align well with the qualifications outlined in the job posting on LinkedIn.com. I am confident that my background makes me a valuable asset to your team and organization.

Previously, I worked as a Receptionist at Huron Law Group, Inc. for two years. In this role, I successfully managed a variety of administrative tasks including answering phones, organizing the office calendar, scheduling appointments, greeting clients, arranging travel, and overseeing office supplies. I consistently completed projects on time and was recognized with the Employee of the Month Award for my dedication to meeting and exceeding business objectives.

I hold a degree in Business Administration with a concentration in Marketing from Ball State University, where I graduated in the top 10% of my class with a GPA of 3.98. Additionally, I am a native Polish speaker with proficiency in English and basic knowledge of French. I am adept at using industry software such as Bitrix24, LibreOffice, Slack, and Trello, and possess strong organizational skills, professionalism, work ethic, and the ability to excel both independently and as part of a team.

I have attached my resume for your review. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with the needs of Harter Group, Inc.

Sincerely, Robert Gostomski

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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Advertised: 30 May 2024 Eastern Daylight Time Applications close: 12 Jun 2024 Eastern Daylight Time

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