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Effective Cover Letters

Cover letters set the stage for bringing attention to your resume as significant and worth a careful review. Because cover letters provide the first impression, that impression may determine whether you'll be considered for the position or not. Also, since cover letters are quickly scanned, often under a minute, your primary points must not get lost under excessive verbiage. The more critical written communication is in fulfillment of the position's duties, the more important a cover letter becomes.

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Finding a Project and Mentor

Joining a research lab is less like registering for a class and more like finding a job. While our Center does not directly place students into research labs/groups, we do offer resources to help students navigate the process of finding faculty to work with. We strongly encourage all students interested in research to attend our “Getting into Research” workshop. These workshops are led by our experienced Graduate Student Mentors and are offered multiple times each quarter. Click here to find an upcoming workshop .

STEP 1. IDENTIFY YOUR RESEARCH INTERESTS

Getting involved in research is an important decision that will shape your undergraduate experience. The right research experience can greatly enhance your education and further your preparation for industry, business, and graduate/professional school. UCLA is a world-class research institution with over a thousand faculty performing original research across all disciplines. While students commonly do research with faculty in their home department or a closely related department, students may work with faculty in any of UCLA’s 150+ academic departments.

You should first consider what type of research you are interested in pursuing. Make a list of subjects and topics that interest you and that you would want to commit time to. Review courses you have previously taken, revisit assigned readings, and talk to your professors and TAs about your interests and what type of work is currently being done in those fields.

**NOTE: If your major or minor has a research requirement, you may be restricted to working with faculty in certain departments to satisfy those requirements. Meet with a student affairs officer or academic counselor in your department to learn more.

STEP 2. MAKE A LIST OF FACULTY TO CONTACT & RESEARCH OPPORTUNITIES TO APPLY TO

Once you have an idea of the area in which you would like to do research, you should compile a list of at least 5-10 faculty members to contact and research opportunities to apply to from the following resources:

• College of Letters and Science
• David Geffen School of Medicine
• Samueli School of Engineering
• School of Nursing
• School of Dentistry
• Fielding School of Public Health
• Undergraduate Research Portal: The Undergraduate Research Portal can be found on MyUCLA under the “Academics” tab. This is a platform where faculty from across campus post research opportunities they are actively recruiting student researchers for. The opportunities posted here are not comprehensive of all opportunities at UCLA so do not be discouraged if you don’t see a listing that interests you.

STEP 3. CONTACT FACULTY & APPLY TO RESEARCH OPPORTUNITIES

If you have identified a research opportunity on the Undergraduate Research Portal, follow the application instructions in the listing.

If you are contacting faculty directly, we recommend emailing them a cover letter and CV. For general guidance on writing a professional and well-formatted email, refer to this video .

Your cover letter will comprise the body of your email and should clearly & concisely:

• Introduce yourself
• Explain your interest and enthusiasm in their research
• Identify your goals and how working with them will help you progress towards those goals
• Request an interview to further discuss a potential research opportunity (include your general availability and a potential start date)
• Include your contact information (email & phone)

As an attachment to your email, include your curriculum vitae (CV). A CV is similar to a resume but is a more comprehensive document outlining your qualifications. Be sure to include:

• Relevant coursework – you may want to include a short description of techniques/concepts mastered.
• Relevant work history & experience
• Leadership experience (on/off campus) that demonstrates organizational skills, independent thinking, etc.)
• Honors, awards or distinctions (include name of award, granting college/department, and monetary value if appropriate)

Anticipate that at this stage, your CV should be 1-2 pages in length. For help refining your CV or cover letter, we recommend students visit the  UCLA Writing Center  or  UCLA Career Center . Both centers offer appointments where professionals can meet one-on-one students.

If you don’t hear back from a specific faculty you emailed or research opportunity you applied to, send a polite follow-up email 1-2 weeks after your initial email. You should not drop-in to a faculty’s lab or office unannounced.

Click here to view a sample cover letter .

Click here to view a sample CV .

These resources are provided as examples and need not be utilized as templates. There are many ways to create an effective cover letter and CV. We encourage you to explore various approaches in order to develop materials that present your unique background and skill sets most effectively.

UCLA Career Center Resources for CVs and Cover Letters:

• UCLA Career Guide: Resumes & Cover Letters Chapter  (CV template, p. 9)
• CV vs. Resume : At the undergraduate level CV’s and resumes are very similar except as noted in this chart.
• Active Verb List : Craft compelling experience descriptions that demonstrate your skills and accomplishments.

STEP 4. PREPARE FOR AN INTERVIEW

If you are invited to interview, make sure you are on time and that you have questions to ask regarding the research project and the laboratory environment, such as:

• Who will be supervising and training me?
• How is the project structured?
• What techniques and equipment will I be using?
• What safety training(s) do I need to complete?
• What is the expected time commitment? Are hours flexible during exam season?
• How long or short term of a commitment would be expected of me? (e.g. quarter-to-quarter, 1 year minimum, etc.)
• Are there any additional obligations (e.g. lab meetings) that I would be expected to attend?
• How many people are currently working in the lab?

For questions about getting started in undergraduate research, contact us through Message Center ( Topic: Beginning Undergraduate Research ).

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Producing a good resume is a basic requirement for a successful job search. A resume is critical in helping employers understand your experience and educational background and what you have to offer as a potential employee. Berkeley Career Engagement is here to assist you with this important task. For college students, we recommend a simple, one-page format. Ramped Careers resume builder can help you create or update your resume quickly and easily. 

Creating an Effective Resume

A well-crafted resume can set you apart from other candidates. Strong resumes do more than summarize your educational background and work history; they emphasize the results of your efforts and draw clear parallels between your skills and experience and an employer’s needs. Here are steps to accomplish this:

• Choose a Simple Format with a 10-12 point font size and between .5-inch to one-inch margins all around. Include bold, italics, and underlining for emphasis and to guide the reader.
• Resume Sections should include your contact information (name, email address, phone number, and LinkedIn URL), educational background, work and volunteer experience, projects, and skills.
• Analyze the Position Description to tailor your resume to each job and to understand the required and preferred qualifications, skills, and abilities.
• Generate a List of Accomplishments to include in each section. Your resume should uniquely reflect you. Be sure to focus on the outcomes of your efforts and quantify your results if possible.
• Identify Relevant Skill Areas that focus on transferable skills and achievements that are desirable for the position/field/industry. Make sure each accomplishment highlights a skill the employer is seeking, often listed in the position’s responsibilities and qualifications.
• Write Descriptive Phrases using strong action verbs and concise phrases to describe experiences that demonstrate your relevant skills. The accomplishments on your resume should ultimately be targeted to address an employer’s needs.

More detailed information about developing your resume can be found in the Career Readiness Workbook .

Helpful Links

Here are a few links to resources to help you create your resume:

• Sample resumes  for undergraduates and transfer students, veterans, master’s, and PhDs from a variety of STEM and liberal arts majors.
• Using a tool like Ramped can help format and organize your resume quickly and easily.
• Writing a Winning Resume Workshop
• Check out the Resume section of the Career Readiness Workbook for useful tips to create an effective resume.
• List of action words to help you craft your bullets for each experience.
• Need a resume review or have a question? Make an appointment with a career counselor or meet with a peer advisor.

The purpose of a resume is to stimulate the interest of a potential employer enough to want to interview you. Resumes provide a brief overview of your skills and experience and demonstrate your aptitude for the job you are applying for. You might use a resume at career fairs and during informational interviews, to apply to jobs and internships, to accompany a request for a letter of recommendation, and as part of a graduate school application.

A curriculum vitae (CV) is an academic resume and is used for research and college/university teaching positions. A resume is brief - usually one page - and focuses on work experience. A CV can be as long as it takes to state one's qualifications, publications, papers presented, etc. Sometimes people ask for a CV when they really want a resume. Be sure to check with the person requesting it to be certain you are using the correct version for that position.

Yes, a resume can be more than one page, but it shouldn't be unless you have extensive experience related to your job objective. Most resumes for college students and recent graduates should fit onto one page if you clearly and concisely describe your experiences.

There is no "best" format for all resumes as it depends on what you have done and what you are trying to accomplish. Usually, if you are applying to a more conservative industry (e.g. banking) or continuing along a prescribed career path in which you have gained some experience (engineering, for example), you'll want to use a chronological resume. A skills/functional resume works well if you have little work experience, are entering a career that is very different from your educational path, or are changing careers.

Your resume should include sufficient experience to demonstrate your ability to do the job that you are applying for and to show yourself as a person with experience in the working world. Directly related experience is considered most valuable, but unrelated jobs can also help you to show that you have acquired the necessary skills. If you are unsure which jobs to include, make an appointment with a Career Counselor.

Yes! Volunteer work allows you to acquire hands-on experience and develop skills in the same way that paid positions do. Future employers want to see that you have developed skills and demonstrated them in a working environment. It is not important that you were paid for your work, only that you can do it. Volunteer positions do not need to be designated as "volunteer" nor do they need to be listed separately.

Placing your interests and hobbies on your resume can help an employer get an idea about who you are as an individual. However, this is not an essential part of most resumes and is one of the first sections to be removed if you run out of space. The best hobbies to include are activities in which you were actively involved that allowed you to develop and demonstrate transferable skills such as leadership, event organization, or financial management. Be specific about what you did while participating in these activities and avoid a "laundry list" of organizations.

As a student or recent graduate, your academic achievement will be one of your most important assets. The basic rule of thumb is "if you've got it, flaunt it;" it is appropriate to include your GPA on your resume if it is 3.0 or above.

Berkeley Career Engagement offers several different resources to assist with creating or updating your resume. You can also have your resume reviewed during an appointment with a counselor or during drop-in hours with a peer advisor.

An applicant tracking system or ATS is what you upload your resume to when you apply to a position online. Companies and organizations use different applicant tracking systems with different capabilities. To make sure your resume is ATS friendly and uploads successfully, use standard formatting: standard fonts (e.g., Times New Roman), section titles (e.g., Education, Projects, Experience), work history format (position title, name of company, and dates), and avoid using headers, footers, text boxes, tables, colors, pictures, or graphics. Use a Word or Google Doc, or convert to a PDF. Follow the instructions on which document format is recommended to upload when applying for jobs.

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Resumes, Cover Letters and Writing Samples

A resume is a marketing tool and an extension of your professional brand. An effective resume showcases your experience, achievements and strengths, relating them to a specific position by using key words and highlighting relevant experiences. Remember, there is not one “correct” resume for you to use—the best resume is the one that clearly and effectively communicates your skills, abilities and future potential.

Build Your Resume

For more detailed information and guidance on creating a resume, visit the "Communicating Your Experience" section of the Career Center Canvas site .

Lerner Business Majors - Resume Guide

Click Here to view a list of resume action verbs

Click here to view the resume Mad Libs

Resume Samples

Policy & Social Impact

Additional Samples:

Lerner Business Majors

Resume Templates

• TEMPLATE II
• TEMPLATE III
• Lerner College Resume Template
• CV TEMPLATE (Word Document Download)

Alternative Formats for Showcasing Work

CURRICULUM VITAE (CV)

A CV is a longer more detailed version of the résumé commonly used in academic, scientific or research environments. Commonly 2-10 pages in length, the CV details your academic and professional career. Before starting, always check with professors in your department for sample CV’s as different disciplines have different requirements.

LINKEDIN PROFILE

Your LinkedIn profile can increase your visibility online and help you build your professional brand that showcases your background to prospective employers. Your profile should include much of the information included on a resume.

ONLINE PORTFOLIO

For "creative" positions (copywriter and graphic designer): A resume is truly secondary to the work that you present in your portfolio.

For writing-intensive positions: You will benefit from an online portfolio (created using a website like WordPress, Pressfolios, or clippings.me) that includes samples of your writing, such as blog posts, published articles, and/or press releases (depending on the nature of the positions you are targeting). You should provide a link to this website on your resume.

Check out digital portfolio platforms like Behance and Coroflot

VIDEO "REEL"

For videographer and production positions: Videographers and producers need to have a “reel” of work that they conceptualized, filmed and produced. The videos should be posted to a website for easy viewing. Resumes are more of a formality after evaluating the person's reel.

Resume Feedback and Handshake Approval Process

Resume feedback.

Once you have used the above resume advice, templates and samples on this page to build or update your resume, the following steps are recommended by the Career Center to ensure that your resume will stand out to employers.

• Interactive resume scoring and editing. Receive bronze, silver and gold medals based on industry standards for sections and aspects of your uploaded resume.
• Resume Builder. Use a bank of bullet points and resume sections to describe your experience in ways most meaningful to employers.    
• Attend Drop-in Hours (which vary by day). Please visit bit.ly/udel-dropins for more information on this week's schedule!
• Lerner Business students can check the drop-in hours at the Lerner Career Center .

Handshake Resume Approval

Students using  Handshake  to apply for any jobs, internships or other positions in the recruiting system must first have their resumes approved by the Career Center staff. The approval process is in place to help ensure you are effectively presenting your skills and background to employers. Once your first resume is approved all future resumes and documents will be automatically approved for use in the system.

Upload your resume to Handshake by clicking the image or icon at the top right of the page, selecting "My Documents" and then "Select from Computer". 

Your resume will be reviewed for approval; approved resumes may need some edits so be sure to scroll down and look for comments.

• Make changes based on the feedback and by using resume samples and templates.

We make every effort to be timely in the approval process, but it may take up to two business days to review and provide feedback on/approve your resume. Be aware of job and internship application deadlines, and begin the resume approval process well before an application is due.

Cover Letters

Cover letters show your interest in a position and showcase your writing abilities. They link your resume and background to the position, showcasing your knowledge of the employer and highlighting relevant skills. Cover letters should be personalized for each position. Hiring managers may read hundreds of cover letters in a year and can easily spot a generic or poorly prepared letter.

Cover Letter Outline

FIRST PARAGRAPH

Why are you interested in this position and employer? What in the position description got your excited about the opportunity?

■ The main purpose of the first paragraph is to explain why you are interested in this position and employer, and to grab the reader’s attention.

■ If someone has referred you to the organization (a current employee, friend, family member), you should include his or her name in the first sentence.

MIDDLE PARAGRAPH(s)

What 2-3 experiences connect your skills to those listed in the position description? What makes you a good fit?

■ Tell your story: describe your qualifications for the position using specific examples from academic, work, volunteer, leadership, athletics, and student organization experiences.

■ Connect your accomplishments, skills and knowledge directly to the position and employer

■ Focus on key areas of your background and do not simply repeat statements from your resume

FINAL PARAGRAPH

Can you summarize your interest/qualifications in one statement?

■ Give a final statement of your interest and qualifications

■ Thank the employer for their time and consideration.

Cover Letter Samples

• Cover Letter Sample
• Cover Letter Sample II
• Cover Letter Sample III

Cover Letter Best Practices

RESEARCH EMPLOYER/POSITION

■ Use LinkedIn , social media and the organization’s website to gather information for your cover letter.

■ Try to find the name of the person who will read the letter, which could be listed in the position description. If you can't find a name use a title (eg: Internship Coordinator, Human Resources Director, Hiring Manager)

■ Underline the verbs in the job posting to identify key skills needed for the position.

TYPOS, GRAMMAR AND STYLE

■ Cover letters also showcase your writing abilities, so make sure they are error-free and grammatically correct.

■ Avoid beginning every sentence with an “I” statement.

■ Use positive and confident language, but not too imposing.

■ Try to be concise with supporting detail

■ Write in the active verb voice.

FONT & LAYOUT

■ 10 to 12 point, in the same font as your resume.

■ One inch margins

■ Left justified, beginning no more than two inches from the top of the page

COVER LETTER AS AN EMAIL

■ Use body of email as cover letter starting with salutation. Do not include addresses and dates.

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Writing Samples

Writing samples are required for entrance into many graduate programs, as well as for jobs and internships where writing is an integral part of the position. Often these positions are in research, media, advertising or public relations.

Do not skip the writing sample!

Written communication is one of the top skills valued by both graduate schools and employers. If they request a writing sample, it is required! They are committed to hiring students who can write well, and are looking for proof of this skill.

Pay close attention to writing sample instructions.

If there is a length, word count or subject matter requirement, abide by it. If no instructions are given, and you cannot tell from the position description what type of sample would be most relevant, consider contacting the program or employer to ask about their preferences.

Selecting a Writing Sample

Select your writing sample based on quality and relevance.

Above all else, select a piece that you, and others who you trust, think is well-written. Have multiple audiences proofread your writing sample so that it is completely free of spelling and grammatical errors.

If no specific instructions are given, make the sample as relevant to the position or program–and the writing you will do in that position or program–as possible. If you are applying for a job writing brief news stories for an online newspaper, send in clips from your time for The Review, not your ten-page analysis of a Russian novel. Similarly, if you are applying for a summer research position, you will want to submit a research-focused writing sample; if you are applying for a business analyst position, you could submit a case study that you wrote in an economics course.

There may be times when you will not be able to use a sample that you have already written. If you are applying for a position in PR, for example, but have never written press releases, you may have to create one from scratch.

If you have to submit a writing sample for a discipline-specific graduate program, then use a strong paper that you wrote in a course related to that discipline. Faculty often can assist you in selecting a sample for these applications.

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Volkswagen Group of America

Intern – environmental health & safety.

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Electrify America’s Summer Internship Program targets undergraduate students going into their senior year who are eager to acquire practical real world experience in the automotive industry. This program is designed for high potential, highly-mobile, and self-starter candidates with strong interest in the automotive industry. Focused on the development of professional and technical competencies as well as on-the-job-training, our Summer Internship Program is an excellent opportunity to explore career choices early on. At Electrify America, interns have the chance to make an impact because we challenge them and trust them to perform meaningful work.

• Attach a copy of your current resume. Cover letter is optional. (PDF preferred)
• Attach a copy of transcripts (unofficial transcripts will be accepted as long as they include the current semester as well – PDF required)

Role Summary

The EHS Intern will support the development of required documentations for initial CERS submissions for applicable Electrify America sites.

Role Responsibilities

• Developing site maps;
• Creating contingency plans;
• Creating training plans;
• Creating site inventories;
• Updating site information;
• Adjusting templates;
• Filling in online submission forms;
• Managing regulator interactions to ensure submission status;
• Coordinating with the internal team on data gathering of site specific information
• People relationship management
• Influencing and negotiation skills
• Excellent interpersonal communication skills including listening and oral and written presentation of ideas
• Analytical and conceptual thinking skills
• Ability to interpret and communicate complex information
• Problem solving skills
• Excellent time management and planning skills, ability to multitask, ability to meet deadlines in a fast paced, changing environment with shifting priorities
• Customer focused
• Results oriented / tenacious achiever who get results
• Computer savvy – skilled in the use of software
• Demonstrated record of precision & integrity in past work assignments
• Demonstrated high level of initiative

Specialized Skills:

• MS office tools (Word, Excel)
• Technical writing
• Autocad (desired skills)
• ASSP (desired skills)

Preferred Major:

• Environmental Science
• Environmental Engineering

Electrify America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.

Study this sample resume and explore the dropdowns below to learn how to craft a quality resume.

Access the full PDF guide to view all sample resumes and detailed advice.

Watch our video on resume-building .  In a hurry? Read our Quick Tips .

Keep it simple. Name should be 14-18pt font. Contact information should be 11-12pt font. Add links such as Github, LinkedIn, or other professional portfolio sites. Make sure that this section is located at the top of the page. Do not put it in the header section of Word/Google Docs (that is, in the top margin) to ensure readability and Applicant Tracking System (ATS) compliance.

Summary (also called the Profile) is optional. If you choose to include this, make sure that it is highly tailored to the field you are pursuing. Express your goals and value beyond “looking for a summer internship”.

The Summary should be located between your Name & Contact and your Education sections.

Arrange your Degree and University along the left margin and your expected Graduation Date and GPA (if it is above a 3.5) along the right margin. Consider putting your Degree in bold to better highlight your skills and knowledge.

Align on the left margin and make a list or use bullet point formatting to ensure Applicant Tracking System compliance. Only list coursework that clearly demonstrates your value.

Be sure to spell out the title of the class; most people outside of UTD will not recognize the course abbreviation/numbers.

Classify your skills if you have many. Otherwise, start at the left margin and make a list. As long as you can honestly speak to your ability, you can add it to your Skills section. Don’t sell yourself short!

Soft skills (for instance, communication, active listening, customer service) do not go in the Skills section. Rather, work these into your bullet points.

Experiences can be Professional or Academic. In both cases, be sure to build out the sections like you would for a job—clearly demonstrate the skills you used and the results you gained. For Academic Experience, do not simply discuss the end results of the app you built or the topic you wrote a paper about. Keep in mind that you likely will not be hired to create that exact app again, but you will be called upon to use those hard and soft skills again. Sell your skills, not the particular project.

Start with a strong action verb. Try not to repeat the same verb.

Be specific—you want the potential employer to clearly picture your skillsets and work style.

Use a model like WHO ( What you did, How you did it, Outcome /Purpose) to ensure that you are covering all the important information. See our full guide for more examples of the WHO model and for other effective models. Add metrics—quantify where possible.

Add any experiences that you believe will help showcase you as a professional. Athletics or other non-industry organizations can be added; however, be sure to prioritize industry-related content on your resume. Do not add hobbies unless you are affiliated with an organization (for instance, a UTD Baking Club would be all right to list. However, you would not want to list simply “baking”.

Awards can go close to the end of your resume. You can also consider adding scholarships as part of your Education section.

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