phd defense or defence

Research Voyage

Research Tips and Infromation

PhD Defence Process: A Comprehensive Guide

PhD Defence

Embarking on the journey toward a PhD is an intellectual odyssey marked by tireless research, countless hours of contemplation, and a fervent commitment to contributing to the body of knowledge in one’s field. As the culmination of this formidable journey, the PhD defence stands as the final frontier, the proverbial bridge between student and scholar.

In this comprehensive guide, we unravel the intricacies of the PhD defence—a momentous occasion that is both a celebration of scholarly achievement and a rigorous evaluation of academic prowess. Join us as we explore the nuances of the defence process, addressing questions about its duration, contemplating the possibility of failure, and delving into the subtle distinctions of language that surround it.

Beyond the formalities, we aim to shed light on the significance of this rite of passage, dispelling misconceptions about its nature. Moreover, we’ll consider the impact of one’s attire on this critical day and share personal experiences and practical tips from those who have successfully navigated the defence journey.

Whether you are on the precipice of your own defence or are simply curious about the process, this guide seeks to demystify the PhD defence, providing a roadmap for success and a nuanced understanding of the pivotal event that marks the transition from student to scholar.

Introduction

A. definition and purpose:, b. overview of the oral examination:, a. general duration of a typical defense, b. factors influencing the duration:, c. preparation and flexibility:, a. preparation and thorough understanding of the research:, b. handling questions effectively:, c. confidence and composure during the presentation:, d. posture of continuous improvement:, a. exploring the possibility of failure:, b. common reasons for failure:, c. steps to mitigate the risk of failure:, d. post-failure resilience:, a. addressing the language variation:, b. conforming to regional preferences:, c. consistency in usage:, d. flexibility and adaptability:, e. navigating language in a globalized academic landscape:, a. debunking myths around the formality of the defense:, b. significance in validating research contributions:, c. post-defense impact:, a. appropriate attire for different settings:, b. professionalism and the impact of appearance:, c. practical tips for dressing success:, b. practical tips for a successful defense:, c. post-defense reflections:, career options after phd.

Embarking on the doctoral journey is a formidable undertaking, where aspiring scholars immerse themselves in the pursuit of knowledge, contributing new insights to their respective fields. At the pinnacle of this academic odyssey lies the PhD defence—a culmination that transcends the boundaries of a mere formality, symbolizing the transformation from a student of a discipline to a recognized contributor to the academic tapestry.

The PhD defence, also known as the viva voce or oral examination, is a pivotal moment in the life of a doctoral candidate.

PhD defence is not merely a ritualistic ceremony; rather, it serves as a platform for scholars to present, defend, and elucidate the findings and implications of their research. The defence is the crucible where ideas are tested, hypotheses scrutinized, and the depth of scholarly understanding is laid bare.

The importance of the PhD defence reverberates throughout the academic landscape. It is not just a capstone event; it is the juncture where academic rigour meets real-world application. The defence is the litmus test of a researcher’s ability to articulate, defend, and contextualize their work—an evaluation that extends beyond the pages of a dissertation.

Beyond its evaluative nature, the defence serves as a rite of passage, validating the years of dedication, perseverance, and intellectual rigour invested in the research endeavour. Success in the defence is a testament to the candidate’s mastery of their subject matter and the originality and impact of their contributions to the academic community.

Furthermore, a successful defence paves the way for future contributions, positioning the scholar as a recognized authority in their field. The defence is not just an endpoint; it is a launchpad, propelling researchers into the next phase of their academic journey as they continue to shape and redefine the boundaries of knowledge.

In essence, the PhD defence is more than a ceremonial checkpoint—it is a transformative experience that validates the intellectual journey, underscores the significance of scholarly contributions, and sets the stage for a continued legacy of academic excellence. As we navigate the intricacies of this process, we invite you to explore the multifaceted dimensions that make the PhD defence an indispensable chapter in the narrative of academic achievement.

What is a PhD Defence?

At its core, a PhD defence is a rigorous and comprehensive examination that marks the culmination of a doctoral candidate’s research journey. It is an essential component of the doctoral process in which the candidate is required to defend their dissertation before a committee of experts in the field. The defence serves multiple purposes, acting as both a showcase of the candidate’s work and an evaluative measure of their understanding, critical thinking, and contributions to the academic domain.

The primary goals of a PhD defence include:

  • Presentation of Research: The candidate presents the key findings, methodology, and significance of their research.
  • Demonstration of Mastery: The defence assesses the candidate’s depth of understanding, mastery of the subject matter, and ability to engage in scholarly discourse.
  • Critical Examination: Committee members rigorously question the candidate, challenging assumptions, testing methodologies, and probing the boundaries of the research.
  • Validation of Originality: The defence validates the originality and contribution of the candidate’s work to the existing body of knowledge.

The PhD defence often takes the form of an oral examination, commonly referred to as the viva voce. This oral component adds a dynamic and interactive dimension to the evaluation process. Key elements of the oral examination include:

  • Presentation: The candidate typically begins with a formal presentation, summarizing the dissertation’s main components, methodology, and findings. This presentation is an opportunity to showcase the significance and novelty of the research.
  • Questioning and Discussion: Following the presentation, the candidate engages in a thorough questioning session with the examination committee. Committee members explore various aspects of the research, challenging the candidates to articulate their rationale, defend their conclusions, and respond to critiques.
  • Defence of Methodology: The candidate is often required to defend the chosen research methodology, demonstrating its appropriateness, rigour, and contribution to the field.
  • Evaluation of Contributions: Committee members assess the originality and impact of the candidate’s contributions to the academic discipline, seeking to understand how the research advances existing knowledge.

The oral examination is not a mere formality; it is a dynamic exchange that tests the candidate’s intellectual acumen, research skills, and capacity to contribute meaningfully to the scholarly community.

In essence, the PhD defence is a comprehensive and interactive evaluation that encapsulates the essence of a candidate’s research journey, demanding a synthesis of knowledge, clarity of expression, and the ability to navigate the complexities of academic inquiry. As we delve into the specifics of the defence process, we will unravel the layers of preparation and skill required to navigate this transformative academic milestone.

How Long is a PhD Defence?

The duration of a PhD defence can vary widely, but it typically ranges from two to three hours. This time frame encompasses the candidate’s presentation of their research, questioning and discussions with the examination committee, and any additional deliberations or decisions by the committee. However, it’s essential to note that this is a general guideline, and actual defence durations may vary based on numerous factors.

  • Sciences and Engineering: Defenses in these fields might lean towards the shorter end of the spectrum, often around two hours. The focus is often on the methodology, results, and technical aspects.
  • Humanities and Social Sciences: Given the theoretical and interpretive nature of research in these fields, defences might extend closer to three hours or more. Discussions may delve into philosophical underpinnings and nuanced interpretations.
  • Simple vs. Complex Studies: The complexity of the research itself plays a role. Elaborate experiments, extensive datasets, or intricate theoretical frameworks may necessitate a more extended defence.
  • Number of Committee Members: A larger committee or one with diverse expertise may lead to more extensive discussions and varied perspectives, potentially elongating the defence.
  • Committee Engagement: The level of engagement and probing by committee members can influence the overall duration. In-depth discussions or debates may extend the defence time.
  • Cultural Norms: In some countries, the oral defence might be more ceremonial, with less emphasis on intense questioning. In others, a rigorous and extended defence might be the norm.
  • Evaluation Practices: Different academic systems have varying evaluation criteria, which can impact the duration of the defence.
  • Institutional Guidelines: Some institutions may have specific guidelines on defence durations, influencing the overall time allotted for the process.

Candidates should be well-prepared for a defence of any duration. Adequate preparation not only involves a concise presentation of the research but also anticipates potential questions and engages in thoughtful discussions. Additionally, candidates should be flexible and responsive to the dynamics of the defense, adapting to the pace set by the committee.

Success Factors in a PhD Defence

  • Successful defence begins with a deep and comprehensive understanding of the research. Candidates should be well-versed in every aspect of their study, from the theoretical framework to the methodology and findings.
  • Thorough preparation involves anticipating potential questions from the examination committee. Candidates should consider the strengths and limitations of their research and be ready to address queries related to methodology, data analysis, and theoretical underpinnings.
  • Conducting mock defences with peers or mentors can be invaluable. It helps refine the presentation, exposes potential areas of weakness, and provides an opportunity to practice responding to challenging questions.
  • Actively listen to questions without interruption. Understanding the nuances of each question is crucial for providing precise and relevant responses.
  • Responses should be clear, concise, and directly address the question. Avoid unnecessary jargon, and strive to convey complex concepts in a manner that is accessible to the entire committee.
  • It’s acceptable not to have all the answers. If faced with a question that stumps you, acknowledge it honestly. Expressing a willingness to explore the topic further demonstrates intellectual humility.
  • Use questions as opportunities to reinforce key messages from the research. Skillfully link responses back to the core contributions of the study, emphasizing its significance.
  • Rehearse the presentation multiple times to build familiarity with the material. This enhances confidence, reduces nervousness, and ensures a smooth and engaging delivery.
  • Maintain confident and open body language. Stand tall, make eye contact, and use gestures judiciously. A composed demeanour contributes to a positive impression.
  • Acknowledge and manage nervousness. It’s natural to feel some anxiety, but channelling that energy into enthusiasm for presenting your research can turn nervousness into a positive force.
  • Engage with the committee through a dynamic and interactive presentation. Invite questions during the presentation to create a more conversational atmosphere.
  • Utilize visual aids effectively. Slides or other visual elements should complement the spoken presentation, reinforcing key points without overwhelming the audience.
  • View the defence not only as an evaluation but also as an opportunity for continuous improvement. Feedback received during the defence can inform future research endeavours and scholarly pursuits.

In essence, success in a PhD defence hinges on meticulous preparation, adept handling of questions, and projecting confidence and composure during the presentation. A well-prepared and resilient candidate is better positioned to navigate the challenges of the defence, transforming it from a moment of evaluation into an affirmation of scholarly achievement.

Failure in PhD Defence

  • While the prospect of failing a PhD defence is relatively rare, it’s essential for candidates to acknowledge that the possibility exists. Understanding this reality can motivate diligent preparation and a proactive approach to mitigate potential risks.
  • Failure, if it occurs, should be seen as a learning opportunity rather than a definitive endpoint. It may highlight areas for improvement and offer insights into refining the research and presentation.
  • Lack of thorough preparation, including a weak grasp of the research content, inadequate rehearsal, and failure to anticipate potential questions, can contribute to failure.
  • Inability to effectively defend the chosen research methodology, including justifying its appropriateness and demonstrating its rigour, can be a critical factor.
  • Failing to clearly articulate the original contributions of the research and its significance to the field may lead to a negative assessment.
  • Responding defensively to questions, exhibiting a lack of openness to critique, or being unwilling to acknowledge limitations can impact the overall impression.
  • Inability to address committee concerns or incorporate constructive feedback received during the defense may contribute to a negative outcome.
  • Comprehensive preparation is the cornerstone of success. Candidates should dedicate ample time to understanding every facet of their research, conducting mock defences, and seeking feedback.
  • Identify potential weaknesses in the research and address them proactively. Being aware of limitations and articulating plans for addressing them in future work demonstrates foresight.
  • Engage with mentors, peers, or advisors before the defence. Solicit constructive feedback on both the content and delivery of the presentation to refine and strengthen the defence.
  • Develop strategies to manage stress and nervousness. Techniques such as mindfulness, deep breathing, or visualization can be effective in maintaining composure during the defence.
  • Conduct a pre-defense review of all materials, ensuring that the presentation aligns with the dissertation and that visual aids are clear and supportive.
  • Approach the defence with an open and reflective attitude. Embrace critique as an opportunity for improvement rather than as a personal affront.
  • Clarify expectations with the examination committee beforehand. Understanding the committee’s focus areas and preferences can guide preparation efforts.
  • In the event of failure, candidates should approach the situation with resilience. Seek feedback from the committee, understand the reasons for the outcome, and use the experience as a springboard for improvement.

In summary, while the prospect of failing a PhD defence is uncommon, acknowledging its possibility and taking proactive steps to mitigate risks are crucial elements of a well-rounded defence strategy. By addressing common failure factors through thorough preparation, openness to critique, and a resilient attitude, candidates can increase their chances of a successful defence outcome.

PhD Defense or Defence?

  • The choice between “defense” and “defence” is primarily a matter of British English versus American English spelling conventions. “Defense” is the preferred spelling in American English, while “defence” is the British English spelling.
  • In the global academic community, both spellings are generally understood and accepted. However, the choice of spelling may be influenced by the academic institution’s language conventions or the preferences of individual scholars.
  • Academic institutions may have specific guidelines regarding language conventions, and candidates are often expected to adhere to the institution’s preferred spelling.
  • Candidates may also consider the preferences of their advisors or committee members. If there is a consistent spelling convention used within the academic department, it is advisable to align with those preferences.
  • Consideration should be given to the spelling conventions of scholarly journals in the candidate’s field. If intending to publish research stemming from the dissertation, aligning with the conventions of target journals is prudent.
  • If the defense presentation or dissertation will be shared with an international audience, using a more universally recognized spelling (such as “defense”) may be preferred to ensure clarity and accessibility.
  • Regardless of the chosen spelling, it’s crucial to maintain consistency throughout the document. Mixing spellings can distract from the content and may be perceived as an oversight.
  • In oral presentations and written correspondence related to the defence, including emails, it’s advisable to maintain consistency with the chosen spelling to present a professional and polished image.
  • Recognizing that language conventions can vary, candidates should approach the choice of spelling with flexibility. Being adaptable to the preferences of the academic context and demonstrating an awareness of regional variations reflects a nuanced understanding of language usage.
  • With the increasing globalization of academia, an awareness of language variations becomes essential. Scholars often collaborate across borders, and an inclusive approach to language conventions contributes to effective communication and collaboration.

In summary, the choice between “PhD defense” and “PhD defence” boils down to regional language conventions and institutional preferences. Maintaining consistency, being mindful of the target audience, and adapting to the expectations of the academic community contribute to a polished and professional presentation, whether in written documents or oral defences.

Is PhD Defense a Formality?

  • While the PhD defence is a structured and ritualistic event, it is far from being a mere formality. It is a critical and substantive part of the doctoral journey, designed to rigorously evaluate the candidate’s research contributions, understanding of the field, and ability to engage in scholarly discourse.
  • The defence is not a checkbox to be marked but rather a dynamic process where the candidate’s research is evaluated for its scholarly merit. The committee scrutinizes the originality, significance, and methodology of the research, aiming to ensure it meets the standards of advanced academic work.
  • Far from a passive or purely ceremonial event, the defence involves active engagement between the candidate and the examination committee. Questions, discussions, and debates are integral components that enrich the scholarly exchange during the defence.
  • The defence serves as a platform for the candidate to demonstrate the originality of their research. Committee members assess the novelty of the contributions, ensuring that the work adds value to the existing body of knowledge.
  • Beyond the content, the defence evaluates the methodological rigour of the research. Committee members assess whether the chosen methodology is appropriate, well-executed, and contributes to the validity of the findings.
  • Successful completion of the defence affirms the candidate’s ability to contribute meaningfully to the academic discourse in their field. It is an endorsement of the candidate’s position as a knowledgeable and respected scholar.
  • The defence process acts as a quality assurance mechanism in academia. It ensures that individuals awarded a doctoral degree have undergone a thorough and rigorous evaluation, upholding the standards of excellence in research and scholarly inquiry.
  • Institutions have specific criteria and standards for awarding a PhD. The defence process aligns with these institutional and academic standards, providing a consistent and transparent mechanism for evaluating candidates.
  • Successful completion of the defence is a pivotal moment that marks the transition from a doctoral candidate to a recognized scholar. It opens doors to further contributions, collaborations, and opportunities within the academic community.
  • Research presented during the defence often forms the basis for future publications. The validation received in the defence enhances the credibility of the research, facilitating its dissemination and impact within the academic community.
  • Beyond the academic realm, a successfully defended PhD is a key credential for professional advancement. It enhances one’s standing in the broader professional landscape, opening doors to research positions, teaching opportunities, and leadership roles.

In essence, the PhD defence is a rigorous and meaningful process that goes beyond formalities, playing a crucial role in affirming the academic merit of a candidate’s research and marking the culmination of their journey toward scholarly recognition.

Dressing for Success: PhD Defense Outfit

  • For Men: A well-fitted suit in neutral colours (black, navy, grey), a collared dress shirt, a tie, and formal dress shoes.
  • For Women: A tailored suit, a blouse or button-down shirt, and closed-toe dress shoes.
  • Dress codes can vary based on cultural expectations. It’s advisable to be aware of any cultural nuances within the academic institution and to adapt attire accordingly.
  • With the rise of virtual defenses, considerations for attire remain relevant. Even in online settings, dressing professionally contributes to a polished and serious demeanor. Virtual attire can mirror what one would wear in-person, focusing on the upper body visible on camera.
  • The attire chosen for a PhD defense contributes to the first impression that a candidate makes on the examination committee. A professional and polished appearance sets a positive tone for the defense.
  • Dressing appropriately reflects respect for the gravity of the occasion. It acknowledges the significance of the defense as a formal evaluation of one’s scholarly contributions.
  • Wearing professional attire can contribute to a boost in confidence. When individuals feel well-dressed and put-together, it can positively impact their mindset and overall presentation.
  • The PhD defense is a serious academic event, and dressing professionally fosters an atmosphere of seriousness and commitment to the scholarly process. It aligns with the respect one accords to academic traditions.
  • Institutional norms may influence dress expectations. Some academic institutions may have specific guidelines regarding attire for formal events, and candidates should be aware of and adhere to these norms.
  • While adhering to the formality expected in academic settings, individuals can also express their personal style within the bounds of professionalism. It’s about finding a balance between institutional expectations and personal comfort.
  • Select and prepare the outfit well in advance to avoid last-minute stress. Ensure that the attire is clean, well-ironed, and in good condition.
  • Accessories such as ties, scarves, or jewelry should complement the outfit. However, it’s advisable to keep accessories subtle to maintain a professional appearance.
  • While dressing professionally, prioritize comfort. PhD defenses can be mentally demanding, and comfortable attire can contribute to a more confident and composed demeanor.
  • Pay attention to grooming, including personal hygiene and haircare. A well-groomed appearance contributes to an overall polished look.
  • Start preparation well in advance of the defense date. Know your research inside out, anticipate potential questions, and be ready to discuss the nuances of your methodology, findings, and contributions.
  • Conduct mock defenses with peers, mentors, or colleagues. Mock defenses provide an opportunity to receive constructive feedback, practice responses to potential questions, and refine your presentation.
  • Strike a balance between confidence and humility. Confidence in presenting your research is essential, but being open to acknowledging limitations and areas for improvement demonstrates intellectual honesty.
  • Actively engage with the examination committee during the defense. Listen carefully to questions, respond thoughtfully, and view the defense as a scholarly exchange rather than a mere formality.
  • Understand the expertise and backgrounds of the committee members. Tailor your presentation and responses to align with the interests and expectations of your specific audience.
  • Practice time management during your presentation. Ensure that you allocate sufficient time to cover key aspects of your research, leaving ample time for questions and discussions.
  • It’s normal to feel nervous, but practicing mindfulness and staying calm under pressure is crucial. Take deep breaths, maintain eye contact, and focus on delivering a clear and composed presentation.
  • Have a plan for post-defense activities. Whether it’s revisions to the dissertation, publications, or future research endeavors, having a roadmap for what comes next demonstrates foresight and commitment to ongoing scholarly contributions.
  • After successfully defending, individuals often emphasize the importance of taking time to reflect on the entire doctoral journey. Acknowledge personal and academic growth, celebrate achievements, and use the experience to inform future scholarly pursuits.

In summary, learning from the experiences of others who have successfully defended offers a wealth of practical wisdom. These insights, combined with thoughtful preparation and a proactive approach, contribute to a successful and fulfilling defense experience.

You have plenty of career options after completing a PhD. For more details, visit my blog posts:

7 Essential Steps for Building a Robust Research Portfolio

Exciting Career Opportunities for PhD Researchers and Research Scholars

Freelance Writing or Editing Opportunities for Researchers A Comprehensive Guide

Research Consultancy: An Alternate Career for Researchers

The Insider’s Guide to Becoming a Patent Agent: Opportunities, Requirements, and Challenges

The journey from a curious researcher to a recognized scholar culminates in the PhD defence—an intellectual odyssey marked by dedication, resilience, and a relentless pursuit of knowledge. As we navigate the intricacies of this pivotal event, it becomes evident that the PhD defence is far more than a ceremonial rite; it is a substantive evaluation that validates the contributions of a researcher to the academic landscape.

Upcoming Events

  • Visit the Upcoming International Conferences at Exotic Travel Destinations with Travel Plan
  • Visit for  Research Internships Worldwide

Dr. Vijay Rajpurohit

Recent Posts

  • How to Request for Journal Publishing Charge (APC) Discount or Waiver?
  • Do Review Papers Count for the Award of a PhD Degree?
  • Vinay Kabadi, University of Melbourne, Interview on Award-Winning Research
  • Do You Need Publications for a PhD Application? The Essential Guide for Applicants
  • Research Internships @ Finland
  • All Blog Posts
  • Research Career
  • Research Conference
  • Research Internship
  • Research Journal
  • Research Tools
  • Uncategorized
  • Research Conferences
  • Research Journals
  • Research Grants
  • Internships
  • Research Internships
  • Email Templates
  • Conferences
  • Blog Partners
  • Privacy Policy

Copyright © 2024 Research Voyage

Design by ThemesDNA.com

close-link

Graduate Center | Home

  • Newsletters

Defending Your Dissertation: A Guide

A woman in front of a bookshelf speaking to a laptop

Written by Luke Wink-Moran | Photo by insta_photos

Dissertation defenses are daunting, and no wonder; it’s not a “dissertation discussion,” or a “dissertation dialogue.” The name alone implies that the dissertation you’ve spent the last x number of years working on is subject to attack. And if you don’t feel trepidation for semantic reasons, you might be nervous because you don’t know what to expect. Our imaginations are great at making The Unknown scarier than reality. The good news is that you’ll find in this newsletter article experts who can shed light on what dissertations defenses are really like, and what you can do to prepare for them.

The first thing you should know is that your defense has already begun. It started the minute you began working on your dissertation— maybe even in some of the classes you took beforehand that helped you formulate your ideas. This, according to Dr. Celeste Atkins, is why it’s so important to identify a good mentor early in graduate school.

“To me,” noted Dr. Atkins, who wrote her dissertation on how sociology faculty from traditionally marginalized backgrounds teach about privilege and inequality, “the most important part of the doctoral journey was finding an advisor who understood and supported what I wanted from my education and who was willing to challenge me and push me, while not delaying me.  I would encourage future PhDs to really take the time to get to know the faculty before choosing an advisor and to make sure that the members of their committee work well together.”

Your advisor will be the one who helps you refine arguments and strengthen your work so that by the time it reaches your dissertation committee, it’s ready. Next comes the writing process, which many students have said was the hardest part of their PhD. I’ve included this section on the writing process because this is where you’ll create all the material you’ll present during your defense, so it’s important to navigate it successfully. The writing process is intellectually grueling, it eats time and energy, and it’s where many students find themselves paddling frantically to avoid languishing in the “All-But-Dissertation” doldrums. The writing process is also likely to encroach on other parts of your life. For instance, Dr. Cynthia Trejo wrote her dissertation on college preparation for Latin American students while caring for a twelve-year-old, two adult children, and her aging parents—in the middle of a pandemic. When I asked Dr. Trejo how she did this, she replied:

“I don’t take the privilege of education for granted. My son knew I got up at 4:00 a.m. every morning, even on weekends, even on holidays; and it’s a blessing that he’s seen that work ethic and that dedication and the end result.”

Importantly, Dr. Trejo also exercised regularly and joined several online writing groups at UArizona. She mobilized her support network— her partner, parents, and even friends from high school to help care for her son.

The challenges you face during the writing process can vary by discipline. Jessika Iwanski is an MD/PhD student who in 2022 defended her dissertation on genetic mutations in sarcomeric proteins that lead to severe, neonatal dilated cardiomyopathy. She described her writing experience as “an intricate process of balancing many things at once with a deadline (defense day) that seems to be creeping up faster and faster— finishing up experiments, drafting the dissertation, preparing your presentation, filling out all the necessary documents for your defense and also, for MD/PhD students, beginning to reintegrate into the clinical world (reviewing your clinical knowledge and skill sets)!”

But no matter what your unique challenges are, writing a dissertation can take a toll on your mental health. Almost every student I spoke with said they saw a therapist and found their sessions enormously helpful. They also looked to the people in their lives for support. Dr. Betsy Labiner, who wrote her dissertation on Interiority, Truth, and Violence in Early Modern Drama, recommended, “Keep your loved ones close! This is so hard – the dissertation lends itself to isolation, especially in the final stages. Plus, a huge number of your family and friends simply won’t understand what you’re going through. But they love you and want to help and are great for getting you out of your head and into a space where you can enjoy life even when you feel like your dissertation is a flaming heap of trash.”

While you might sometimes feel like your dissertation is a flaming heap of trash, remember: a) no it’s not, you brilliant scholar, and b) the best dissertations aren’t necessarily perfect dissertations. According to Dr. Trejo, “The best dissertation is a done dissertation.” So don’t get hung up on perfecting every detail of your work. Think of your dissertation as a long-form assignment that you need to finish in order to move onto the next stage of your career. Many students continue revising after graduation and submit their work for publication or other professional objectives.

When you do finish writing your dissertation, it’s time to schedule your defense and invite friends and family to the part of the exam that’s open to the public. When that moment comes, how do you prepare to present your work and field questions about it?

“I reread my dissertation in full in one sitting,” said Dr. Labiner. “During all my time writing it, I’d never read more than one complete chapter at a time! It was a huge confidence boost to read my work in full and realize that I had produced a compelling, engaging, original argument.”

There are many other ways to prepare: create presentation slides and practice presenting them to friends or alone; think of questions you might be asked and answer them; think about what you want to wear or where you might want to sit (if you’re presenting on Zoom) that might give you a confidence boost. Iwanksi practiced presenting with her mentor and reviewed current papers to anticipate what questions her committee might ask.  If you want to really get in the zone, you can emulate Dr. Labiner and do a full dress rehearsal on Zoom the day before your defense.

But no matter what you do, you’ll still be nervous:

“I had a sense of the logistics, the timing, and so on, but I didn’t really have clear expectations outside of the structure. It was a sort of nebulous three hours in which I expected to be nauseatingly terrified,” recalled Dr. Labiner.

“I expected it to be terrifying, with lots of difficult questions and constructive criticism/comments given,” agreed Iwanski.

“I expected it to be very scary,” said Dr. Trejo.

“I expected it to be like I was on trial, and I’d have to defend myself and prove I deserved a PhD,” said Dr Atkins.

And, eventually, inexorably, it will be time to present.  

“It was actually very enjoyable” said Iwanski. “It was more of a celebration of years of work put into this project—not only by me but by my mentor, colleagues, lab members and collaborators! I felt very supported by all my committee members and, rather than it being a rapid fire of questions, it was more of a scientific discussion amongst colleagues who are passionate about heart disease and muscle biology.”

“I was anxious right when I logged on to the Zoom call for it,” said Dr. Labiner, “but I was blown away by the number of family and friends that showed up to support me. I had invited a lot of people who I didn’t at all think would come, but every single person I invited was there! Having about 40 guests – many of them joining from different states and several from different countries! – made me feel so loved and celebrated that my nerves were steadied very quickly. It also helped me go into ‘teaching mode’ about my work, so it felt like getting to lead a seminar on my most favorite literature.”

“In reality, my dissertation defense was similar to presenting at an academic conference,” said Dr. Atkins. “I went over my research in a practiced and organized way, and I fielded questions from the audience.

“It was a celebration and an important benchmark for me,” said Dr. Trejo. “It was a pretty happy day. Like the punctuation at the end of your sentence: this sentence is done; this journey is done. You can start the next sentence.”

If you want to learn more about dissertations in your own discipline, don’t hesitate to reach out to graduates from your program and ask them about their experiences. If you’d like to avail yourself of some of the resources that helped students in this article while they wrote and defended their dissertations, check out these links:

The Graduate Writing Lab

https://thinktank.arizona.edu/writing-center/graduate-writing-lab

The Writing Skills Improvement Program

https://wsip.arizona.edu

Campus Health Counseling and Psych Services

https://caps.arizona.edu

https://www.scribbr.com/

Preparing for your PhD thesis defence

As you start thinking about the end stages of your PhD, it’s important to understand the processes and timelines related to the thesis defence so that your degree completion is not delayed. Even if your thesis defence seems far away, there are several planning considerations you can consider early on to help the end stages of your PhD go smoothly.

On this page you will find videos, tools, and information about what the PhD thesis defence is , timelines for the PhD thesis defence , and tips for a successful PhD thesis defence .

All PhD students should also ensure that they read the PhD thesis examination regulations and review the thesis preparation guidelines prior to their oral defence. If your thesis defence will be conducted remotely, you should also review the process for a remote thesis defence .

What is the PhD defence?

Understanding the purpose, processes and possible outcomes of the thesis defence can help you feel more prepared for the defence itself. In this video, you’ll learn about what the defence is, who’s there, what happens, and the deliberation and range of possible outcomes.

Transcript - Demystifying the thesis defence at University of Waterloo (PDF)

You may wish to learn more about some of the topics discussed in this video. Here are some helpful links to learn more:

Examination committee members (including the external examiner): Visit the PhD thesis examination regulations section on the  PhD thesis examining committee for more information about the committee members, including information about the external examiner and conflicts of interest.

  • Closed thesis defences and non-disclosure agreements: Visit the PhD thesis examination regulations section on guidelines for thesis examination without public disclosure for more information about closed thesis examinations.
  • Thesis defence decisions and outcomes: Visit the PhD thesis examination regulations section on  decisions for additional information about decisions and outcomes.
  • Thesis submission: Visit the thesis submission webpage for information about the thesis submission process, including approvals that must be obtained before submitting your thesis.
  • UWSpace: Visit the Library’s UWSpace webpage for information about what UWSpace is and how to submit, or deposit, your thesis to UWSpace.

Timeline to defence

Early planning considerations.

Well before your defence date, there are several considerations to think about that can help make the end stages of your degree go smoothly and ensure your defence date and degree completion are not delayed:

  • Being aware of formatting requirements will save you time on revisions later on – the last thing you want to be doing before submitting your thesis to UWSpace is updating page numbers or your table of contents! Consider using the Microsoft Word or LaTeX thesis template produced by Information Systems & Technology. 
  • The Dissertation Boot Camp can help you develop effective writing practices and strategies for completing your thesis, while the three-part Rock Your Thesis workshop series will provide practical guidance for planning, writing, revising, and submitting your thesis project. You can also book an individual appointment to do backwards planning with an advisor. They can help you utilize the planning tools most effectively, while providing hands-on guidance and feedback.  
  • If you are using third-party content, including your own previously published work in your thesis, or seeking intellectual property protection (for yourself or another involved party), there may be implications for your thesis or defence. Learn more about copyright for your thesis , and email [email protected] for help with copyright questions related to your thesis.
  • Depending on your departmental or discipline’s norms, you may require approval from your entire committee, or just your supervisor. Ensure you talk with your supervisor and/or committee early on to confirm processes and timelines, so you’re not surprised later.
  • Depending on your departmental or discipline’s norms, your supervisor may select an external examiner themselves, or they may seek your input. Talk to your supervisor early on about this process, as in some faculties the external examiner may need to be vetted and approved as early as the term before you wish to defend. Remember that there are conflict of interest guidelines around the appointment of the external examiner , and the PhD candidate should not be in communication with the external examiner prior to the defence.
  • A PhD thesis must be on display for a minimum of 4 weeks prior to the defence date. To accommodate, you may need to submit your thesis as early as 6-8 weeks prior to your defence. Review your faculty specific backwards planning tool for the thesis submission deadline in your faculty and learn more about the display period in the PhD thesis examination regulations.
  • After your successful thesis defence, you will likely have some required revisions to your thesis. It’s important to understand revision timelines , especially if you’re hoping to become “degree complete” before a tuition refund or convocation deadline. Find tuition refund and convocation deadlines in the important dates calendar .
  • Following your thesis defence, there are several steps to be taken before your final, approved thesis is accepted in UWSpace. Ensure that you’re aware of these thesis submission steps and timelines in advance.

Backwards planning tools

Graduate Studies and Postdoctoral Affairs, in collaboration with the Faculties, have prepared faculty specific backwards planning tools to help PhD candidates map out the timelines related to their thesis defence and degree completion.

Select your faculty below to download a PDF copy of the backwards planning tool. We encourage you to discuss your ideal timelines with your supervisor(s) and your department graduate program co-ordinator.

  • Faculty of Health backwards planning tool (PDF)
  • Faculty of Arts backwards planning tool (PDF)
  • Faculty of Engineering backwards planning tool (PDF)
  • Faculty of Environment backwards planning tool (PDF)
  • Faculty of Mathematics backwards planning tool (PDF)
  • Faculty of Science backwards planning tool (PDF)

Tips for success

The PhD thesis defence is the culmination of years of hard work! The tips outlined in this video, compiled from recent PhD graduates and experienced thesis defence chairs, cover tips for preparing for your defence, day-of logistics, and defending successfully.

Transcript - Your Thesis Defence: Tips for Success (PDF)

Will your PhD thesis defence be held remotely? We’ve compiled additional tips for success specifically related to the remote defence.

Facebook logo

Graduate Studies and Postdoctoral Affairs (GSPA)

Needles Hall, second floor, room 2201

Graduate Studies Academic Calendar

Website feedback

  • Contact Waterloo
  • Maps & Directions
  • Accessibility

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations .

/images/cornell/logo35pt_cornell_white.svg" alt="phd defense or defence"> Cornell University --> Graduate School

Defending your thesis or dissertation.

Certain special exams are required to earn an advanced degree in the research-based programs at Cornell. Often, these exams need to be taken with consideration of anticipated completion dates.  Enrollment in future semesters after the date a student passes their M or B exam is not permitted. See Taking Exams for more information.

All exam forms are available on our Forms  page.

Exams Required for M.A. and M.S. Degree Defense

If you are enrolled in an M.A. or M.S. degree program, you must pass the final examination for the master’s degree. You can take this after all degree requirements have been fulfilled, but no earlier than one month before completing the minimum number of enrolled semesters.

To pass the exam unconditionally and receive a degree, all regular, proxy, and field-appointed members of the examining committee must assent that the exam was passed unconditionally. If you are enrolled in an M.S./Ph.D. degree program where the M.A. or M.S. degree is a prerequisite for your Ph.D., you may petition your special committee to approve combining the final examination for the master’s degree with the examination for the admission to candidacy.

Exam forms required for the master’s degree include “Schedule Master’s Examination” and “Master’s Exam Results Form and Instructions.”

Exams Required for Ph.D. Degree Defense

The B exam is an oral defense of your thesis or dissertation. This exam can be taken after completing all degree requirements, but not earlier than one month before completing the minimum number of enrolled semesters. At least two semesters of successful registration must be completed between the passing of the A exam and the scheduling of the B exam.

Exam forms required for the Ph.D. degree include “Schedule A Examination and Research Compliance Form,” “Schedule B Examination,” “A Exam Results Form,” and “B Exam Results Form.”

The qualifying exam, or Q exam, is required in some fields for Ph.D. applicants. This exam helps the special committee determine your ability to pursue doctoral studies, continue in a program, and tailor an appropriate program of study.

LSE - Small Logo

  • About the LSE Impact Blog
  • Comments Policy
  • Popular Posts
  • Recent Posts
  • Subscribe to the Impact Blog
  • Write for us
  • LSE comment

Eva Lantsoght

November 30th, 2021, defending a phd thesis is an emotional moment candidates and supervisors should be prepared for.

4 comments | 55 shares

Estimated reading time: 6 minutes

The PhD defence, or viva, is significant academic rite of passage, which as well as marking the culmination of years of study, can also be a highly charged emotional moment.   Drawing on years of collecting accounts of PhD defences on her blog and her recent book (Planning and Passing Your PhD Defence, co-authored with Olga Degtyareva),  Eva Lantsoght , discusses how both PhD students and supervisors can benefit from a more engaged understanding of the emotions underlying the PhD defence. 

In the days leading up to my doctoral defence, I had a recurring nightmare about my supervisor forgetting to show up for my defence. I was well-prepared, and since I was defending in the Netherlands, my thesis was already printed and approved. Failing was virtually impossible. Why then, was I nervous about my doctoral defence to the point of having recurring nightmares?

After eventually passing my doctoral defence, I decided to collect stories about the doctoral defence (or viva, depending on the country) around the world for my blog. I was originally fascinated by the differences between defence formats (such as the sword newly minted doctors receive in Finland and the medal in Chile ). Over time, however, I started to see that below the superficial differences, all types of defence show similarities. One is that there is always an emotional dimension to the defence. My worries before my defence were hardly an isolated case. Many doctoral candidates report strong emotions around thesis submission, in the weeks leading up to the defence, during the event, and even afterwards, when the post-defence blues may kick in.

Typically, discussions on the doctoral defence centre around the scholarly dimension. A defence is often viewed solely as an academic event marking and evaluating the end of a research project

Typically, discussions on the doctoral defence centre around the scholarly dimension. A defence is often viewed solely as an academic event marking and evaluating the end of a research project. However, in our recent book Planning and Passing Your PhD Defence , which I co-wrote with Olga Degtyareva, we have paid special attention to the emotional dimension of the defence (of course, in addition to the scholarly dimension preparing for answering questions, and other traditional aspects related to the doctoral defence). This was in part because, we strongly felt that we shouldn’t consider the defence as a regular examination, where a standard set of criteria are used to assess a student. Besides its function as an examination, the defence is also a rite of passage, a confirmation, a celebration, and the culmination of years of independent research work. Emotions are murky and difficult to factor in for assessment. The emotions involved in the doctoral defence make it a unique event: for the candidate, the examiners (or committee members), and for the supervisor. Being aware of these emotions, and bringing them to light, is important to understanding the defence better and the role it plays in a research career.

In my work on the doctoral defence, I found (to my surprise) that the major differences between defence formats did not influence the candidates’ perception much . On the other hand, I did find important differences in the emotions felt by candidates related to the defence, as a function of socio-demographic aspects, notably gender. Women doctoral candidates experience more negative feelings before the defence, and if they had a negative experience during the defence, the negative impact on their perception as a researcher could often be long-lasting. Being aware of how different groups experience the emotions related to the defence differently is important, especially for supervisors and examiners, and can be empowering for candidates. Besides simply being aware of the emotional dimension, it can also enable the small changes that can help settle things when emotions run high: taking a short break, offering water, getting up to open a window, or moving to another topic of the thesis.

phd defense or defence

While each PhD candidate, each research study, and each PhD trajectory are unique, there are some common emotions that deserve to be mentioned. First of all, in the weeks or days leading up to thesis submission, candidates often feel that the work is not enough, worthless, or otherwise insufficient, and these feelings can contribute to perfectionism. Other candidates may be so tired of the thesis that every small action may feel like a terrible chore. Some feel relieved upon submission, and others worry about how it will be received.

Many candidates also worry about how they will perform. For candidates in the United Kingdom, where the viva takes place before final submission of the thesis and may determine the level of corrections required for the thesis, candidates worry about what the outcome of the thesis and viva will be. Major revisions could potentially add months to the doctoral journey. Because the viva is behind closed doors, candidates also may not know very well what to expect. In the Netherlands, where candidates are sure they will pass, other causes lead to worry and anxiety. As the defence is public, candidates feel the pressure to perform well in front of the committee, friends, colleagues, and family.

it is also important for supervisors and examiners to be aware of this emotional dimension, and to know how different groups of candidates experience these emotions

The first step in dealing with this anxiety, is to name and acknowledge it, and to know that these feelings are normal. Candidates who passed without corrections worry about passing their defence as much as those who had more work on their thesis after the defence. Breathing techniques, meditation, and relaxation exercises can help. University counselling services should be there to support as well. Being well-prepared for the day of the defence itself may also help candidates to feel more in control over the day and their feelings. A positive action, such as stopping by colleagues and expressing gratitude to them before the defence, can improve defence-day-anxiety. Many candidates feel more nervous right before and at the beginning of their defence. Taking notes, repeating the question, or asking for clarification of the question, are all valid options to start answering in a calm and controlled manner. At the end of the defence, candidates can be nervous to hear the outcome, and the minutes while the committee is in deliberation may feel like hours. Then, after hearing the verdict, often the final flood of emotions (relief, happiness, pride, or perhaps disappointment, anger, or worry about the thesis revision) comes.

Emotions play an important role leading up to and during the doctoral defence. Understanding the role of these emotions is important for candidates, so that they know that what they are feeling is normal, and does not mean that they are not worthy of a doctorate. At the same time, it is also important for supervisors and examiners to be aware of this emotional dimension, and to know how different groups of candidates experience these emotions. Being aware of and holding space for these emotions allows all those who are involved in the defence to experience the defence, not simply as a test of knowledge, but as the important moment it is, in the formation and affirmation of a new scholar.

Note: This article gives the views of the author, and not the position of the LSE Impact Blog, nor of the London School of Economics. Please review our  comments policy  if you have any concerns on posting a comment below.

Image Credit: Ralph Leue via Unsplash. 

Print Friendly, PDF & Email

About the author

phd defense or defence

Dr. Eva Lantsoght is a Full Professor in Civil Engineering at Universidad San Francisco de Quito in Ecuador and tenured assistant professor at Delft University of Technology in the Netherlands. Her blog and co-hosted podcast PhD Talk addresses the mechanics of doing research, PhD life, and general academic matters. Find her @evalantsoght or at evalantsoght.com.

  • Pingback: Defending a PhD thesis is an emotional moment candidates and supervisors should be prepared for - Multidimensional News for Educators

In Australia there is no defence process and typically no discussion between the examiners…lots of secrecy and anonymity for some reason.

  • Pingback: 2021 In Review: Living and Working in Academia | Impact of Social Sciences
  • Pingback: Defending a PhD thesis is an emotional moment candidates and supervisors should be prepared for | Impact of Social Sciences – Cem S. Sütcü

Leave a Comment Cancel reply

Your email address will not be published. Required fields are marked *

Notify me of follow-up comments by email.

Related Posts

phd defense or defence

Peer review for academic jobs and grants continues to be shaped by metrics, especially if your reviewer is highly ranked

November 26th, 2021.

phd defense or defence

Keeping a research journal that works for you

November 4th, 2021.

phd defense or defence

F**k Ups in Social Research: Learning from what goes ‘wrong’

August 2nd, 2021.

phd defense or defence

Reflecting on discomfort in research

February 24th, 2021.

phd defense or defence

Visit our sister blog LSE Review of Books

Thank you for visiting nature.com. You are using a browser version with limited support for CSS. To obtain the best experience, we recommend you use a more up to date browser (or turn off compatibility mode in Internet Explorer). In the meantime, to ensure continued support, we are displaying the site without styles and JavaScript.

  • View all journals
  • Explore content
  • About the journal
  • Publish with us
  • Sign up for alerts
  • CAREER COLUMN
  • 30 March 2020

How to defend a PhD remotely

  • Alyssa Frederick 0

Alyssa Frederick is a postdoctoral scholar at the Bodega Marine Laboratory in Bodega Bay, California, part of the University of California, Davis.

You can also search for this author in PubMed   Google Scholar

In November 2019, I conducted my PhD defence using the videoconferencing software Zoom.

Access options

Access Nature and 54 other Nature Portfolio journals

Get Nature+, our best-value online-access subscription

24,99 € / 30 days

cancel any time

Subscribe to this journal

Receive 51 print issues and online access

185,98 € per year

only 3,65 € per issue

Rent or buy this article

Prices vary by article type

Prices may be subject to local taxes which are calculated during checkout

doi: https://doi.org/10.1038/d41586-020-00971-z

This is an article from the Nature Careers Community, a place for Nature readers to share their professional experiences and advice. Guest posts are encouraged .

Related Articles

phd defense or defence

  • Peer review
  • Conferences and meetings

Overcoming low vision to prove my abilities under pressure

Overcoming low vision to prove my abilities under pressure

Career Q&A 28 MAR 24

How a spreadsheet helped me to land my dream job

How a spreadsheet helped me to land my dream job

Career Column 28 MAR 24

Maple-scented cacti and pom-pom cats: how pranking at work can lift lab spirits

Maple-scented cacti and pom-pom cats: how pranking at work can lift lab spirits

Career Feature 27 MAR 24

Is AI ready to mass-produce lay summaries of research articles?

Is AI ready to mass-produce lay summaries of research articles?

Nature Index 20 MAR 24

Peer-replication model aims to address science’s ‘reproducibility crisis’

Peer-replication model aims to address science’s ‘reproducibility crisis’

Nature Index 13 MAR 24

Submitting papers to several journals at once

Correspondence 28 NOV 23

China promises more money for science in 2024

China promises more money for science in 2024

News 08 MAR 24

One-third of Indian STEM conferences have no women

One-third of Indian STEM conferences have no women

News 15 NOV 23

How remote conferencing broadened my horizons and opened career paths

How remote conferencing broadened my horizons and opened career paths

Career Column 04 AUG 23

Tenure-track Assistant Professor in Ecological and Evolutionary Modeling

Tenure-track Assistant Professor in Ecosystem Ecology linked to IceLab’s Center for modeling adaptive mechanisms in living systems under stress

Umeå, Sweden

Umeå University

phd defense or defence

Faculty Positions in Westlake University

Founded in 2018, Westlake University is a new type of non-profit research-oriented university in Hangzhou, China, supported by public a...

Hangzhou, Zhejiang, China

Westlake University

phd defense or defence

Postdoctoral Fellowships-Metabolic control of cell growth and senescence

Postdoctoral positions in the team Cell growth control by nutrients at Inst. Necker, Université Paris Cité, Inserm, Paris, France.

Paris, Ile-de-France (FR)

Inserm DR IDF Paris Centre Nord

phd defense or defence

Zhejiang Provincial Hospital of Chinese Medicine on Open Recruitment of Medical Talents and Postdocs

Director of Clinical Department, Professor, Researcher, Post-doctor

The First Affiliated Hospital of Zhejiang Chinese Medical University

phd defense or defence

Sir Run Run Shaw Hospital, School of Medicine, Zhejiang University, Warmly Welcomes Talents Abroad

“Qiushi” Distinguished Scholar, Zhejiang University, including Professor and Physician

No. 3, Qingchun East Road, Hangzhou, Zhejiang (CN)

Sir Run Run Shaw Hospital Affiliated with Zhejiang University School of Medicine

phd defense or defence

Sign up for the Nature Briefing newsletter — what matters in science, free to your inbox daily.

Quick links

  • Explore articles by subject
  • Guide to authors
  • Editorial policies

Enago Academy

13 Tips to Prepare for Your PhD Dissertation Defense

' src=

How well do you know your project? Years of experiments, analysis of results, and tons of literature study, leads you to how well you know your research study. And, PhD dissertation defense is a finale to your PhD years. Often, researchers question how to excel at their thesis defense and spend countless hours on it. Days, weeks, months, and probably years of practice to complete your doctorate, needs to surpass the dissertation defense hurdle.

In this article, we will discuss details of how to excel at PhD dissertation defense and list down some interesting tips to prepare for your thesis defense.

Table of Contents

What Is Dissertation Defense?

Dissertation defense or Thesis defense is an opportunity to defend your research study amidst the academic professionals who will evaluate of your academic work. While a thesis defense can sometimes be like a cross-examination session, but in reality you need not fear the thesis defense process and be well prepared.

Source: https://www.youtube.com/c/JamesHaytonPhDacademy

What are the expectations of committee members.

Choosing the dissertation committee is one of the most important decision for a research student. However, putting your dissertation committee becomes easier once you understand the expectations of committee members.

The basic function of your dissertation committee is to guide you through the process of proposing, writing, and revising your dissertation. Moreover, the committee members serve as mentors, giving constructive feedback on your writing and research, also guiding your revision efforts.

The dissertation committee is usually formed once the academic coursework is completed. Furthermore, by the time you begin your dissertation research, you get acquainted to the faculty members who will serve on your dissertation committee. Ultimately, who serves on your dissertation committee depends upon you.

Some universities allow an outside expert (a former professor or academic mentor) to serve on your committee. It is advisable to choose a faculty member who knows you and your research work.

How to Choose a Dissertation Committee Member?

  • Avoid popular and eminent faculty member
  • Choose the one you know very well and can approach whenever you need them
  • A faculty member whom you can learn from is apt.
  • Members of the committee can be your future mentors, co-authors, and research collaborators. Choose them keeping your future in mind.

How to Prepare for Dissertation Defense?

dissertation defense

1. Start Your Preparations Early

Thesis defense is not a 3 or 6 months’ exercise. Don’t wait until you have completed all your research objectives. Start your preparation well in advance, and make sure you know all the intricacies of your thesis and reasons to all the research experiments you conducted.

2. Attend Presentations by Other Candidates

Look out for open dissertation presentations at your university. In fact, you can attend open dissertation presentations at other universities too. Firstly, this will help you realize how thesis defense is not a scary process. Secondly, you will get the tricks and hacks on how other researchers are defending their thesis. Finally, you will understand why dissertation defense is necessary for the university, as well as the scientific community.

3. Take Enough Time to Prepare the Slides

Dissertation defense process harder than submitting your thesis well before the deadline. Ideally, you could start preparing the slides after finalizing your thesis. Spend more time in preparing the slides. Make sure you got the right data on the slides and rephrase your inferences, to create a logical flow to your presentation.

4. Structure the Presentation

Do not be haphazard in designing your presentation. Take time to create a good structured presentation. Furthermore, create high-quality slides which impresses the committee members. Make slides that hold your audience’s attention. Keep the presentation thorough and accurate, and use smart art to create better slides.

5. Practice Breathing Techniques

Watch a few TED talk videos and you will notice that speakers and orators are very fluent at their speech. In fact, you will not notice them taking a breath or falling short of breath. The only reason behind such effortless oratory skill is practice — practice in breathing technique.

Moreover, every speaker knows how to control their breath. Long and steady breaths are crucial. Pay attention to your breathing and slow it down. All you need I some practice prior to this moment.

6. Create an Impactful Introduction

The audience expects a lot from you. So your opening statement should enthrall the audience. Furthermore, your thesis should create an impact on the members; they should be thrilled by your thesis and the way you expose it.

The introduction answers most important questions, and most important of all “Is this presentation worth the time?” Therefore, it is important to make a good first impression , because the first few minutes sets the tone for your entire presentation.

7. Maintain Your Own List of Questions

While preparing for the presentation, make a note of all the questions that you ask yourself. Try to approach all the questions from a reader’s point of view. You could pretend like you do not know the topic and think of questions that could help you know the topic much better.

The list of questions will prepare you for the questions the members may pose while trying to understand your research. Attending other candidates’ open discussion will also help you assume the dissertation defense questions.

8. Practice Speech and Body Language

After successfully preparing your slides and practicing, you could start focusing on how you look while presenting your thesis. This exercise is not for your appearance but to know your body language and relax if need be.

Pay attention to your body language. Stand with your back straight, but relax your shoulders. The correct posture will give you the feel of self-confidence. So, observe yourself in the mirror and pay attention to movements you make.

9. Give Mock Presentation

Giving a trial defense in advance is a good practice. The most important factor for the mock defense is its similarity to your real defense, so that you get the experience that prepares for the actual defense.

10. Learn How to Handle Mistakes

Everyone makes mistakes. However, it is important to carry on. Do not let the mistakes affect your thesis defense. Take a deep breath and move on to the next point.

11. Do Not Run Through the Presentation

If you are nervous, you would want to end the presentation as soon as possible. However, this situation will give rise to anxiety and you will speak too fast, skipping the essential details. Eventually, creating a fiasco of your dissertation defense .

12. Get Plenty of Rest

Out of the dissertation defense preparation points, this one is extremely important. Obviously, sleeping a day before your big event is hard, but you have to focus and go to bed early, with the clear intentions of getting the rest you deserve.

13. Visualize Yourself Defending Your Thesis

This simple exercise creates an immense impact on your self-confidence. All you have to do is visualize yourself giving a successful presentation each evening before going to sleep. Everyday till the day of your thesis defense, see yourself standing in front of the audience and going from one point to another.

This exercise takes a lot of commitment and persistence, but the results in the end are worth it. Visualization makes you see yourself doing the scary thing of defending your thesis.

If you have taken all these points into consideration, you are ready for your big day. You have worked relentlessly for your PhD degree , and you will definitely give your best in this final step.

Have you completed your thesis defense? How did you prepare for it and how was your experience throughout your dissertation defense ? Do write to us or comment below.

' src=

The tips are very useful.I will recomend it to our students.

Excellent. As a therapist trying to help a parent of a candidate, I am very impressed and thankful your concise, clear, action-oriented article. Thank you.

Thanks for your sharing. It is so good. I can learn a lot from your ideas. Hope that in my dissertation defense next time I can pass

The tips are effective. Will definitely apply them in my dissertation.

Rate this article Cancel Reply

Your email address will not be published.

phd defense or defence

Enago Academy's Most Popular Articles

Content Analysis vs Thematic Analysis: What's the difference?

  • Reporting Research

Choosing the Right Analytical Approach: Thematic analysis vs. content analysis for data interpretation

In research, choosing the right approach to understand data is crucial for deriving meaningful insights.…

Cross-sectional and Longitudinal Study Design

Comparing Cross Sectional and Longitudinal Studies: 5 steps for choosing the right approach

The process of choosing the right research design can put ourselves at the crossroads of…

Networking in Academic Conferences

  • Career Corner

Unlocking the Power of Networking in Academic Conferences

Embarking on your first academic conference experience? Fear not, we got you covered! Academic conferences…

Research recommendation

Research Recommendations – Guiding policy-makers for evidence-based decision making

Research recommendations play a crucial role in guiding scholars and researchers toward fruitful avenues of…

phd defense or defence

  • AI in Academia

Disclosing the Use of Generative AI: Best practices for authors in manuscript preparation

The rapid proliferation of generative and other AI-based tools in research writing has ignited an…

Setting Rationale in Research: Cracking the code for excelling at research

Mitigating Survivorship Bias in Scholarly Research: 10 tips to enhance data integrity

The Power of Proofreading: Taking your academic work to the next level

Facing Difficulty Writing an Academic Essay? — Here is your one-stop solution!

phd defense or defence

Sign-up to read more

Subscribe for free to get unrestricted access to all our resources on research writing and academic publishing including:

  • 2000+ blog articles
  • 50+ Webinars
  • 10+ Expert podcasts
  • 50+ Infographics
  • 10+ Checklists
  • Research Guides

We hate spam too. We promise to protect your privacy and never spam you.

I am looking for Editing/ Proofreading services for my manuscript Tentative date of next journal submission:

phd defense or defence

What should universities' stance be on AI tools in research and academic writing?

Defense and Dissertation Overview

Once a student’s box is checked, the BPH student should set up a one-on-one “Defense Packet Meeting” with the BPH Associate Director to review the Defense and Dissertation Process, which includes reviewing all required materials, logistics, timing, FAS/Harvard Griffin GSAS Form of the Dissertation, sample forms, and to answer student questions related to these processes.

phd defense or defence

  • Defense Committee Chair: One member of the student’s DAC, often the DAC chair, is required to chair the oral defense. This required holdover from the DAC serves the purpose of providing insight to the examiners regarding the path the student has taken in completing the dissertation research. Their primary role is to assess committee satisfaction with the written dissertation, administer the exam, arbitrate any problems that may arise, and make final recommendations for completion of necessary corrections and additions to the dissertation. No other DAC members can serve on the defense committee .
  • At least one member must be a BPH faculty member, often from the same academic department.
  • One member of the examination committee must be from outside of Harvard University.
  • The fourth member may be from either BPH or another Harvard-affiliated program.
  • Co-authors and collaborators cannot be members of the Defense committee
DEFENSE TIMING AND FORMAT
  • Students should notify the BPH Program as far in advance as possible with the details of the exam. 
  • The student is required to notify the BPH office no later than 3 weeks in advance of the defense with the final dissertation title.
  • At least two weeks before the date of exam, defense members should be sent copies of the dissertation for review. A copy of the dissertation should also be sent to the BPH program.
  • If any defense committee member foresees problems with the exam, they should contact the chair of the defense committee in advance of the meeting. If major problems are found with the written document, the Committee can decide to postpone the oral defense until satisfactory changes are made. While rare in our program, these occasions can involve the insufficient or improper use of statistical methods, grossly overstated conclusions, insufficient background or discussion, or evidence of plagiarism.
  • More details about the timing and format are provided in the “Defense Packet Meeting” held with each student.

STIPEND GUIDELINES

If a student successfully defends the dissertation before the 15th of the month, the stipend will be terminated at the end of that month. If the student successfully defends on or after the 15th, the next month’s stipend will be the final month the student is paid, at the discretion of their advisor.

Students are encouraged to speak to their advisors directly about how they should be paid as they complete their graduate work. If an advisor wishes to pay the student for one additional month, beyond what has been explained above, the advisor must notify the department’s financial administrator. For administrative reasons, a stipend cannot be issued to a student after their graduation/degree conferral date.

ORAL DEFENSE PROCEDURES

Part 1: Public Seminar As part of the exam, the PhD candidate will present a public seminar followed by a private oral examination.  The public presentation lasts no longer than 1 hour, which includes time for the advisor’s introduction, the student’s oral presentation and acknowledgements, and time for audience questions and answers.  The Defense Committee is required to attend the public seminar; however, it is customary for members of the defense committee to hold their questions until the private oral exam.

Part 2: Private Oral Examination A private oral examination follows the public seminar.  Initially, the student will be asked to leave the room for several minutes, along with the dissertation advisor if the dissertation advisor has decided to remain for the private exam.  During this time, the committee will discuss the merits of the dissertation, any issues with the dissertation, and areas they may want to focus on during the oral exam.  The student (and advisor if present) is then asked back into the room for the exam.

Each member of the defense committee will direct questions to the candidate based on their review of the dissertation and presentation of the seminar. The Defense Chair will moderate the discussion between the panel and the student.  The closed defense takes up to two hours and involves detailed technical questions as well as broader questions on the conclusions, impact, and limitations of the research.  Dissertation advisors may be present, but they must not participate in the exam (e.g., answer questions posed by the committee).

At the end of the examination, the student (and advisor if present) is once again asked to step out of the room for several minutes.  The Committee will discuss any revisions needed for the thesis and whether these revisions need to be reviewed and by whom.  Once the committee determines the outcomes, the student will be asked back into the room and the Committee provides the student with any [minor] changes needed to the dissertation. While it is extremely rare for the student to fail at this stage, the committee will provide recommendations to the student on their research, communication skills, and development as a scientist, as well as delineating the required changes to the dissertation.

PREPARING FOR THE DEFENSE/WRITING THE DISSERTATION

Students preparing to write and defend their dissertation must review University requirements as outlined in “ Dissertations ” with guidelines published at the Graduate School of Arts and Sciences.

Students are also welcome to visit the BPH Student Lounge (Building 2, Room 113) to look at copies of previous BPH bound dissertations.

Writing the Dissertation Each student must write a comprehensive PhD dissertation on their research topic and the original results of their research. There are a variety of ways a dissertation can be composed, but the core elements described below must be included. The dissertation must show original treatment of the subject, contain a scholarly review of the pertinent literature, provide evidence of independent research of publishable quality, and be clearly, logically, and carefully written. In addition to a compendium of the student’s research, including detailed methods and results, the dissertation must contain a thoughtful discussion of the conclusions, impact, and limitations of the research. The completed work should be critically reviewed by the dissertation advisor before being submitted to the Dissertation Defense Committee.

In some cases, the student has done all of the work in the dissertation; more often portions of the dissertation result from collaborative research. In all dissertations containing collaborative results, the dissertation should indicate concisely who contributed to the work and how.  For example, a chapter containing multi-authored, published work must include a complete reference of the publication and a brief description of the candidate’s and the colleagues’ contributions. For work that is not published but which resulted from multiple researchers, the contributors must be named and respective attributions made clear. This policy allows stylistic flexibility; depending on the amount of collaborative work in the dissertation and the status of publication(s), the attributions can be, preferably, on or accompanying the cover page for each chapter or within an extended acknowledgements section at the end of each chapter. It is recommended that if figures or figure panels are included that are the work of others that the figure panels be clearly identified and the work properly attributed. It is permissible for more than one student to include work from the same collaboration or publication as long as the required attributions are clear, justified, and complete.

Individual chapters can be that of published articles as long as there are also comprehensive Introduction and Conclusion chapters written by the student. While the text can be the same, use of journal reprints as a chapter is not permissible. A word document of the published article must be used, and the pages in the dissertation must be consecutively numbered. Furthermore, the figures and accompanying figure legends must be integrated into the main body of each chapter, preferably following the first mention of the given figure, not clustered at the end of the chapter. Any dissertation that varies significantly from the Graduate School or FAS guidelines, or is not neat and readable, is subject to required stylistic revision before acceptance by the University. (For further information, please visit https://gsas.harvard.edu/academics/dissertations ).

DEFENSE FORMS AND PAPERWORK

Dissertation Acceptance Certificate Before the examination, the BPH Program Office will provide the Defense Committee Chair with a copy of the official Dissertation Acceptance Certificate. This certificate must be signed by all readers of the dissertation at the end of the examination and returned to the BPH Program Office. This certificate will be scanned and sent to the student so it can be inserted as page one of the dissertation prior to the online submission. The student must submit the one original, official copy to the Registrar’s in Cambridge by the appropriate deadline.

If extensive corrections are to be made, the BPH Program Office will hold the certificate until the Defense Committee Chair, and/or assigned reviewer(s) provide a written notification to the BPH Program to confirm that the corrected work has been reviewed and approved.

Dissertation Defense Exam Report The Dissertation Defense Exam Report is completed by the members of the Dissertation Defense Committee to provide a record of any comments or recommendations they may have. The report must be signed by all members immediately after the private exam. The completed report must be submitted to the BPH Program Office at the same time as the Dissertation Acceptance Certificate.

Sample Dissertation Title Page Please click here to see a sample BPH Dissertation Title Page.  Again, please refer to the Dissertation website for guidelines about how to format your dissertation.

News from the School

Bethany Kotlar, PhD '24, studies how children fare when they're born to incarcerated mothers

Bethany Kotlar, PhD '24, studies how children fare when they're born to incarcerated mothers

Soccer, truffles, and exclamation points: Dean Baccarelli shares his story

Soccer, truffles, and exclamation points: Dean Baccarelli shares his story

Health care transformation in Africa highlighted at conference

Health care transformation in Africa highlighted at conference

COVID, four years in

COVID, four years in

Banner

PhD Dissertation Defense Slides Design: Start

  • Tips for designing the slides
  • Presentation checklist
  • Example slides
  • Additional Resources

Purpose of the Guide

This guide was created to help ph.d. students in engineering fields to design dissertation defense presentations. the guide provides 1) tips on how to effectively communicate research, and 2) full presentation examples from ph.d. graduates. the tips on designing effective slides are not restricted to dissertation defense presentations; they can be used in designing other types of presentations such as conference talks, qualification and proposal exams, and technical seminars., the tips and examples are used to help students to design effective presentation. the technical contents in all examples are subject to copyright, please do not replicate. , if you need help in designing your presentation, please contact julie chen ([email protected]) for individual consultation. .

  • Example Slides Repository
  • Defense slides examples Link to examples dissertation defense slides.

Useful Links

  • CIT Thesis and dissertation standards
  • Dissertations and Theses @ Carnegie Mellon This link opens in a new window Covers 1920-present. Full text of some dissertations may be available 1997-present. Citations and abstracts of dissertations and theses CMU graduate students have published through UMI Dissertation Publishing. In addition to citations and abstracts, the service provides free access to 24 page previews and the full text in PDF format, when available. In most cases, this will be works published in 1997 forward.
  • Communicate your research data Data visualization is very important in communicating your data effectively. Check out these do's and don'ts for designing figures.

Power Point Template and other Resources

  • CEE Powerpoint Slide Presentation Template 1
  • CEE Powerpoint Slide Presentation Template 2

Source: CEE Department Resources https://www.cmu.edu/cee/resources/index.html

  • CMU Powerpoint Slide Template

Source: CMU Marketing and Communications

https://www.cmu.edu/marcom/brand-standards/downloads/index.html

  • Use of CMU logos, marks, and Unitmarks

Email me for questions and schedule an appointment

Profile Photo

Top 7 tips for your defense presentation

1. show why your study is important, remember, your audience is your committee members, researchers in other fields, and even the general public. you want to convince all of them why you deserve a ph.d. degree. you need to talk about why your study is important to the world. in the engineering field, you also need to talk about how your study is useful. try to discuss why current practice is problematic or not good enough, what needs to be solved, and what the potential benefits will be. , see how dr. posen and dr. malings explained the importance of their studies..

  • Carl Malings Defense Slides with Notes
  • I. Daniel Posen Defense Slides with Notes

2. Emphasize YOUR contribution 

Having a ph.d. means that you have made some novel contributions to the grand field. this is about you and your research. you need to keep emphasizing your contributions throughout your presentation. after talking about what needs to be solved, try to focus on emphasizing the novelty of your work. what problems can be solved using your research outcomes what breakthroughs have you made to the field why are your methods and outcomes outstanding you need to incorporate answers to these questions in your presentation. , be clear what your contributions are in the introduction section; separate what was done by others and what was done by you. , 3. connect your projects into a whole piece of work, you might have been doing multiple projects that are not strongly connected. to figure out how to connect them into a whole piece, use visualizations such as flow charts to convince your audience. the two slides below are two examples. in the first slide, which was presented in the introduction section, the presenter used a flow diagram to show the connection between the three projects. in the second slide, the presenter used key figures and a unique color for each project to show the connection..

phd defense or defence

  • Xiaoju Chen Defense Slides with Notes

4. Tell a good story 

The committee members do not necessarily have the same background knowledge as you. plus, there could be researchers from other fields and even the general public in the room. you want to make sure all of your audience can understand as much as possible. focus on the big picture rather than technical details; make sure you use simple language to explain your methods and results. your committee has read your dissertation before your defense, but others have not. , dr. cook and dr. velibeyoglu did a good job explaining their research to everyone. the introduction sessions in their presentations are well designed for this purpose. .

  • Laren M. Cook Defense Slides with Notes
  • Irem Velibeyoglu Defense with Notes

5. Transition, transition, transition

Use transition slides to connect projects , it's a long presentation with different research projects. you want to use some sort of transition to remind your audience what you have been talking about and what is next. you may use a slide that is designed for this purpose throughout your presentation. , below are two examples. these slides were presented after the introduction section. the presenters used the same slides and highlighted the items for project one to indicate that they were moving on to the first project. throughout the presentation, they used these slides and highlighted different sections to indicate how these projects fit into the whole dissertation. .

phd defense or defence

You can also use some other indications on your slides, but remember not to make your slides too busy.  Below are two examples. In the first example, the presenter used chapter numbers to indicate what he was talking about. In the second example, the presenter used a progress bar with keywords for each chapter as the indicator. 

phd defense or defence

Use transition sentences to connect slides 

Remember transition sentences are also important; use them to summarize what you have said and tell your audience what they will expect next. if you keep forgetting the transition sentence, write a note on your presentation. you can either write down a full sentence of what you want to say or some keywords., 6. be brief, put details in backup slides , you won't have time to explain all of the details. if your defense presentation is scheduled for 45 minutes, you can only spend around 10 minutes for each project - that's shorter than a normal research conference presentation focus on the big picture and leave details behind. you can put the details in your backup slides, so you might find them useful when your committee (and other members of the audience) ask questions regarding these details., 7. show your presentation to your advisor and colleagues, make sure to ask your advisor(s) for their comments. they might have a different view on what should be emphasized and what should be elaborated. , you also want to practice at least once in front of your colleagues. they can be your lab mates, people who work in your research group, and/or your friends. they do not have to be experts in your field. ask them to give you some feedback - their comments can be extremely helpful to improve your presentation. , below are some other tips and resources to design your defense presentation. .

  • Tips for designing your defense presentation

How important is your presentation, and cookies?

phd defense or defence

  • Next: Tips for designing the slides >>
  • Last Updated: Jan 9, 2024 11:18 AM
  • URL: https://guides.library.cmu.edu/c.php?g=883178
  • Scholar's Toolbox

What? Why? How? A list of potential PhD defense questions

phd defense or defence

In August 2020, I defended my PhD successfully. In the preceding months, I had generated a list of potential defense questions by using various different sources (websites, other defenses I watched, colleagues, and my supervisors). The list ended up helping me a lot. Today I shared this list with a colleague who is soon defending, and I thought: Why not share it publicly?

Note: The questions were compiled with a Finnish PhD defense in mind. In Finland, the defense is at the very end of the research process, and no changes to the PhD will be made after the event. The defense is also a public event.

The list was last edited: November 3rd, 2022

Title and cover.

  • Why did you choose this title? Were there any other kinds of titles you were considering?
  • Why did you choose this photo/image as your thesis cover? (if there is one)

Topic and contribution to the field

  • Why did you choose this research topic?
  • Why do you think this topic is important? For whom is it important?
  • What do you think your work has added to the discipline/field/study of this topic?
  • How is your study original?
  • [Your topic] seems to be something that is usually studied discipline X. However, your thesis represents discipline Y. How did you navigate the interdisciplinarity of your work?

Paradigm/theory/concepts

  • How did you decide to use this particular conceptual/theoretical framework?
  • How did your chosen framework help you to explore your research problem?
  • How would someone using another theoretical framework interpret your results?
  • What are the shortcomings of this particular theory/conceptual framework?
  • How would you describe/define/summarise … [insert a term]
  • In your work, you introduce a new concept/theory. Why did you decide to do that instead of using an existing concept/theory?
  • Could you describe your theoretical/methodological framework in a way that the audience also understands it? (for public defenses)

Literature review

  • Why did your literature review cover these areas but not others?
  • The literature review looks very tidy – doesn’t anything challenge it?
  • Why did you (not) include the work by X in your study?
  • Which scholar(s) have you been influenced by the most?

Research question(s)

  • How did you come to formulate this particular research question / these research questions?
  • How did your research questions/problem changed during the research process?
  • Were there research questions you decided to add/remove during the research process?
  • Why don’t you have a research question?
  • How did you decide to use these particular methods of data collection/analysis? Were there other options you considered?
  • Why did you choose quantitative/qualitative/mixed methods approach?
  • What informed your choice of methods?
  • What are the advantages/disadvantages of the chosen methods?
  • How did you select your participants/this particular data?
  • Describe how you generated your data.
  • Why did you analyse your data in this way? What other ways were there available? Why didn’t you choose those methods?
  • If you could still improve this measure/procedure/etc., how would you do it?
  • How would you explain the low/high response rate of your survey?
  • How did you triangulate your data?
  • If you could do your study all over again with unlimited resources, how would you do it?
  • How do you explain the discrepancy between your findings and the findings of previous studies?
  • Did you expect these kinds of results? Why (not)?
  • What is the most important result of your work?
  • Who should care about your work and the results?
  • How generalizable are your findings and why?
  • Were there any other ways to present your results?
  • Based on your findings, how would you develop [your topic]?
  • What is common or different to these substudies included in your dissertation?
  • What did [your approach] reveal that other approaches could not have reveal?
  • What did you not see because you did your work [in this way]?
  • How could [x] now be rethought in the light of COVID-19?
  • What kinds of implications do your results have for further research/practice/policy?

Research process

  • How did your own position/background/bias affect your research?
  • Describe your researcher positionality.
  • What were the biggest challenges during the research process?
  • Were there any surprises during your research, pleasant or unpleasant?
  • What was the most interesting part of your work?
  • How did you address research ethics during your research?
  • What implications do your findings have for [your topic]?
  • What do you see as the problems in your study? What limitations do these impose on what you can say? How would you address these limitations in future studies?
  • What could you not study in the end? Why?
  • What kind of a dissertation did you want to do originally? Why did your plans change?
  • If you could now redo the work, what would you differently?
  • Is there anything else that you would like to tell us about your thesis which you have not had the opportunity to tell us during the defense?

Future research

  • What do you plan to do next with your data?
  • What would be the next logical study to do as a follow-up to this one?
  • What will you study next?
  • How does gaining a doctorate advance your career plans?

Photo by Vadim Bogulov on Unsplash

Leave a reply cancel reply.

  • Scholar’s Toolbox
  • In the Spotlight
  • Working in Academia
  • Miscellanea
  • Contributors
  • About ECHER

A guide to the procedure for the public defence of a doctoral thesis

A doctoral thesis at a Swedish university must be defended in public in the presence of an expert in the field from another university. This is a guide to the procedure at Halmstad University.

It takes four years of full-time studies to obtain a doctoral degree. However, in practice, it takes longer, as doctoral students tend to participate in other work such as teaching. The research programme culminates in the submission of a doctoral thesis. A doctoral thesis at a Swedish university must be defended in public in the presence of an expert in the field from another university, known as the opponent. The opponent is officially appointed by the Faculty Board. The Faculty Board also appoints a chairman of the public defence and an examining board (usually three people). The examining board evaluates the thesis and the candidate’s defence of the thesis. Based on their evaluation, the Board assigns a grade of “Pass” or “Fail”. The thesis defence is a formal event for which the procedure is explained below.

The doctoral thesis

The doctoral thesis may be presented either as a monograph or as a compilation thesis.

The participants at the defence

  • The opponent: A distinguished researcher, who is a specialist in the relevant field, is selected to oppose the doctoral thesis at the public defence.
  • The candidate: The candidate is the author of the doctoral thesis. During the defence the candidate (in Swedish “respondent”) may be addressed either by his or her first name, or more formally as Mr. X, Ms. X.
  • The chairman of the public defence: The chairman of the public defence is often a professor or associate professor from the candidate's department
  • The examination board: The examination board is appointed by the Faculty Board, and consists of three to five members, normally three. At least one board member must be from another university. The grade for the thesis is to be decided by the board.
  • The audience: The audience will include the candidate's friends, relatives, and colleagues, and can be addressed simply as “Ladies and Gentlemen”.

The outline of a public defence of a doctoral thesis

  • The chairman of the defence welcomes everyone, and presents the candidate, the opponent and the members of the examination board. The chairman continues to present relevant information about where the research has been performed and the other persons involved. Furthermore, the chairman will present the outline for the defence.
  • The chairman leaves the floor to the candidate with a request to present any errata.
  • The candidate* presents a summary of the thesis including the scientific contributions (that is described) for about 20 minutes. Alternatively, the opponent presents the thesis and compares it relatively to other research in the field. The candidate must then be given the opportunity to comment on the opponents perception of the thesis.
  • The opponent will discuss the thesis with the candidate through asking questions which enables the candidate to show his or her expected knowledge and ability to discuss the results. During this part of the defence other listeners may not participate in the discussion.
  • The chairman gives the members of the examining board the opportunity to ask questions to the candidate.
  • The chairman gives all listeners the opportunity to ask questions to the candidate and comment on the thesis.
  • When the discussion is finished, the chairman formally closes the public session and the members of the examination board withdraw for their meeting.
  • The examination board meeting is held behind closed doors. The board decides within itself who is to be the chairman of the meeting. The opponent, the principal supervisor and the second supervisor have the right to attend the meeting with the examination board. They may participate in the deliberations, but not in the decision. Although the opponent does not have a vote, his or her opinion is considered an important contribution to the board’s discussion. The opponent will often be asked how the standard of the thesis and its defence compare with those in his or her home country. The board announces its decision as soon as possible.

It is very rare for a Swedish thesis to be rejected after the formal defence. The content of the thesis has already been reviewed internally and also externally. However, if as opponent you find that the thesis is not of the standard required for a PhD degree, please contact the supervisor or examiner well in advance so that the public defence can be called off.

The entire act usually takes approximately 2–3 hours.

The public defence may be held in Swedish or English. The language is determined primarily with regard to the candidate, opponent and the members of the examination board, and secondly with regard to the expected audience.

*For the area of Health and Lifestyle, the normal case is that the opponent presents a summary of the thesis as well as its scientific contributions.

  • Johannes Sandén

The Office of the Research and Education Board:

[email protected]

Cookies used on hh.se

Halmstad University uses cookies to improve website functionality.

Read more in our cookie policy

Home

Ph.D. Defense: Analyzing and Enhancing Molecular Dynamics through the Synergy of Physics and AI

Mr. Dedi Wang, University of Maryland

IMAGES

  1. The Ultimate Guide to Delivering an Outstanding Dissertation Defense

    phd defense or defence

  2. Impressive Thesis Defense Presentation

    phd defense or defence

  3. PhD. Preparing your PhD concept defense presentation

    phd defense or defence

  4. Download Sample

    phd defense or defence

  5. How To Do a Proper Thesis Defense Using the Right PowerPoint

    phd defense or defence

  6. university thesis defense

    phd defense or defence

VIDEO

  1. ISS PhD Defense Mmari

  2. Online Phd Defence Rik Schalbroeck

  3. Phd Defence of Talitha R.M. Dubow

  4. my PhD defense, questions and answers 2

  5. PhD Research Defence (Part 1)

  6. PhD Defense "Customary International Law as an Argumentative Framework"

COMMENTS

  1. PhD Defence Process: A Comprehensive Guide for 2024

    The PhD defence, also known as the viva voce or oral examination, is a pivotal moment in the life of a doctoral candidate. PhD defence is not merely a ritualistic ceremony; rather, it serves as a platform for scholars to present, defend, and elucidate the findings and implications of their research. The defence is the crucible where ideas are ...

  2. Defending Your Dissertation: A Guide

    Jessika Iwanski is an MD/PhD student who in 2022 defended her dissertation on genetic mutations in sarcomeric proteins that lead to severe, neonatal dilated cardiomyopathy. She described her writing experience as "an intricate process of balancing many things at once with a deadline (defense day) that seems to be creeping up faster and faster ...

  3. Preparing for your PhD thesis defence

    The PhD thesis defence is the culmination of years of hard work! The tips outlined in this video, compiled from recent PhD graduates and experienced thesis defence chairs, cover tips for preparing for your defence, day-of logistics, and defending successfully. Watch video on YouTube.

  4. Defending Your Thesis or Dissertation : Graduate School

    The B exam is an oral defense of your thesis or dissertation. This exam can be taken after completing all degree requirements, but not earlier than one month before completing the minimum number of enrolled semesters. At least two semesters of successful registration must be completed between the passing of the A exam and the scheduling of the ...

  5. Mastering Your Ph.D.: Defending Your Thesis With Flair

    A variety of formal procedures and regulations, which vary by institution, dictate how and where your thesis defense is conducted. In some countries, and at some universities, the defense is almost a formality, with few tough questions and no real prospect of failing--just a pleasant hour or two in front of an audience of friends and relatives.

  6. Preparing for a PhD Defense

    Nominate a Faculty Member to Serve as Chair for Your Defense. A chair is appointed for each PhD oral defense to monitor and promote fairness and rigor in the conduct of the defense. To help eliminate pre-established judgments on the candidate's work, the chair should be from a different program/department than the student.

  7. Defending a PhD thesis is an emotional moment candidates and

    A defence is often viewed solely as an academic event marking and evaluating the end of a research project. Typically, discussions on the doctoral defence centre around the scholarly dimension. A defence is often viewed solely as an academic event marking and evaluating the end of a research project.

  8. PDF A Guide for Graduate Students Preparing for a PhD Defense in Arts

    A Guide for Graduate Students Preparing for a PhD Defense in Arts, Sciences and Engineering . Table of Contents . I. Before Defense a. Get Permission to Start Writing b. Nominate a Faculty Member to Serve as Chair for Your Defense c. Selecting a Defense Date d. International Students and Work Visas e. Registration Categories for Defense f.

  9. How to defend a PhD remotely

    Set ground rules for your presentation from the very beginning. In a conventional defence, you might dive right into your talk. If you are presenting remotely, take a moment to explain how the ...

  10. 13 Tips to Prepare for Your PhD Dissertation Defense

    1. Start Your Preparations Early. Thesis defense is not a 3 or 6 months' exercise. Don't wait until you have completed all your research objectives. Start your preparation well in advance, and make sure you know all the intricacies of your thesis and reasons to all the research experiments you conducted. 2.

  11. Full article: Doctoral defence formats

    The doctoral defence is the oral examination of the doctoral thesis. This event is an important step for doctoral candidates in obtaining their degree. It is important, as in some defence formats such as the UK-style viva voce or, shorter, viva, the performance during the defence forms part of the overall assessment of the thesis.

  12. (PDF) Planning and Passing Your PhD Defence: A Global ...

    PDF | On Nov 16, 2021, Olga Degtyareva and others published Planning and Passing Your PhD Defence: A Global Toolbox for Success | Find, read and cite all the research you need on ResearchGate

  13. Defense and Dissertation Overview

    A defense committee must be approved by the BPH program and the student's advisor, with membership listed on the Dissertation Defense Committee Form. By Harvard Griffin GSAS rules, all members must hold academic positions of Assistant Professor or higher. ... As part of the exam, the PhD candidate will present a public seminar followed by a ...

  14. PhD Dissertation Defense Slides Design: Start

    This Guide was created to help Ph.D. students in engineering fields to design dissertation defense presentations. The Guide provides 1) tips on how to effectively communicate research, and 2) full presentation examples from Ph.D. graduates. The tips on designing effective slides are not restricted to dissertation defense presentations; they can ...

  15. 10 Top Tips For A PhD Defence Or A Viva (Updated For 2022)

    Download the FREE pdf with the most common PhD defense questions: https://academicenglishnow.com/phd-defense-most-common-questions/ Getting ready for your Ph...

  16. PDF An example of what a PhD defense should look like and why

    Returning to the PhD defense, a key item is this. It must start with a faculty that collec-tively rejects any vestiges of the notion that the defense is to be a 20th century hazing exercise excused by reasons of legacy or because \that's what I experienced" or because it's somehow \good for the student." Such excuses merely re-

  17. PDF Guide to the Doctoral defence

    Deadline: three months before the defence. The first step is to set up the Jury and find a date for the defence that suits everyone. Please note that the majority of doctoral defences in France take place between the beginning of October and mid-December, and potential Jury members are in great demand.

  18. What? Why? How? A list of potential PhD defense questions

    In August 2020, I defended my PhD successfully. In the preceding months, I had generated a list of potential defense questions by using various different sources (websites, other defenses I watched, and my supervisors). The list ended up helping me a lot. Today I shared this list with a colleague who is soon defending, and I thought: Why not share it publicly?

  19. What questions to prepare for PhD defense?

    23. Generally speaking, PhD defenses come in two flavors, and it is not possible to say a priori which one yours will fall into: A real thesis "defense" focuses on the thesis, and all questions will relate to the scope of the research work. In this case, knowing your own work and its context well enough should be sufficient, but it is of course ...

  20. defense

    As it is an honorific I think it is perfectly reasonable to bestow that honor to someone during a party to celebrate a doctoral defence. Similarly when seeing someone the first time after the defence using doctor is a nice why of honoring them. In some countries one can pass the defence and still need to make substantial revisions.

  21. A guide to the procedure for the public defence of a doctoral thesis

    A doctoral thesis at a Swedish university must be defended in public in the presence of an expert in the field from another university, known as the opponent. The opponent is officially appointed by the Faculty Board. The Faculty Board also appoints a chairman of the public defence and an examining board (usually three people).

  22. What are the arguments in favour of making the PhD defense open or

    A Department Defense, where the PhD candidate gives an open seminar at their department. The examination committee does not need to attend this one. Usually it is just attended by your supervisors and some fellow grad students. Supervisory committees can, and often do, vote to skip this one entirely. A Final Oral Examination, which is conducted ...

  23. Ph.D. Defense: Analyzing and Enhancing Molecular Dynamics through the

    Mailing Address: Department of Chemistry and Biochemistry 8051 Regents Drive (1526 Chemistry Building) College Park, MD 20742-4454 Main Office: CHM1526