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Prospective presenters for the 2022 NIGERCON are required to read and follow the instructions below. Kindly note that papers not presented at the Conference will not be processed for Xplore.

There will be two methods of presentation: In-person and virtual. In-person presenters are to produce a PowerPoint presentation while online presenters are to produce a video of their presentation. If you have any questions, please email info-nigercon@ieee.org or tpc-nigercon@ieee.org .

Presentation Template

All presenters (In-person and Virtual) are to prepare their presentations using the approved conference template. The Conference Template can be downloaded from this link: https://attend.ieee.org/nigercon-2022/wp-content/uploads/sites/391/IEEE_NigerCon_IEEE_Corporate_Presentation_Template_1MAY22.pptx

Please note:

• 16×9 aspect ratio (widescreen) is recommended for all presentations.
• Also, the maximum slides per presentation is fifteen (15).

Title of Presentation

For ease of sorting, technical paper presenters are to use the Track and paper identification number from EasyChair and the First author’s surname to name their presentation file or video. For example, John Doe with a paper submitted to Track 5 with the paper ID of 13 will be named as follows: Track5_paper_13_Doe.mp4 (for videos for virtual presenters) or Track5_paper_13_Doe.PPTX (for PowerPoint presentations from In-person presenters).

Presentations for Keynotes, panels, tutorials, and Workshops are to be captioned as illustrated below.

• Keynotes – Keynote_First-name_Last-name. For example, “ Keynote_John_Doe ”.
• Panels – Panel_First-name_Last-name. For example, “ Panel_John_Doe ”.
• Tutorials – Tutorial_First-name_Last-name. For example, “ Tutorial_John_Doe ”.
• Workshops – Workshop_First-name_Last-name. For example, “ Workshop_John_Doe ”.

How to Submit your Presentation

All presentations are to be submitted on or before 10 th May 2022.

• In-Person Presentation: PowerPoint presentations are to be uploaded via this link: https://mega.nz/megadrop/pocj9rWvMTo
• Online Presenters: Videos are to be uploaded via this link: https://mega.nz/megadrop/-_dQoG1M67s .

Specifications for videos to be submitted

• All video files must be in MP4 Format.
• A bit rate of 1mbps or less (*Note: The platform will accept videos with a higher bit rate, but some quality may be lost during the upload process).
• The file size should not exceed 200MB.
• A resolution of 720p HD is good.
• Technical paper (for authors) presentations not to exceed 15 minutes
• Exhibitor Technical Presentations not to exceed 30 minutes
• Tutorials not to exceed 2 hours, broken down into 1-hour segments.
• Keynote / Plenary speeches not to exceed 30 minutes
• Workshops / Special Sessions not to exceed 60 minutes
• Panel sessions not to exceed 60 minutes

How to prepare a good video

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software to obtain quality recordings and generate an MP4 format file.

Here are some links to instructions on recording a meeting on common platforms:

•   WebEx: Video Conferencing – Record a Cisco Webex Meeting
• Google Meet: Record a video meeting – Meet Help
• Zoom: Local Recording – Zoom Help Center
• GoToMeeting: How to Record a GoToMeeting Session.
• Microsoft Teams: Record a meeting in Teams – Office Support

Alternatively, presenters can use the two-step method stated below:

• Create Voice Over Powerpoint: https://support.office.com/en-us/article/record-a-slide-show- with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c and convert to MP4 https://nursing.vanderbilt.edu/knowledge-base/knowledgebase/how-to-save-voppt-to-mp4/

Tips for recording a good video

• Use as quiet an area as possible;
• Avoid areas that have echo;
• Rooms should be fairly
• Sound dampening with carpeting, curtains, furniture.
• Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection;
• Good headset with a microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using the default built-in microphone on the computer;
• Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bitrate before recording the entire presentation. Adjust if needed.

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Sheraton fiji golf & beach resort, fiji, presentation guidelines, oral presenter guidelines.

Presenters, please be aware, and remain within, your allocated presentation length. The allocated time for Oral Presentations is 20 minutes including 15 minutes for presentation and 5 minutes for questions. Powerpoint or similar presentations should be brought to the conference on a USB and be PC compatible. Your presentation should be loaded onto the lectern computer and tested prior to your session (during the registration time, coffee breaks or lunch time) so that they run smoothly without any delays. Student volunteers will be available in each session room to assist with loading your presentations onto the lectern computer. All session rooms will be equipped with an LCD/projector screens and a computer with Microsoft PowerPoint and Adobe PDF reader.Please arrive at the session room at least 10 minutes before the start of the session and introduce yourself to the Session Chair and room assistant.You are required to handover a clearly written short biography to Session Chairs to introduce you to the audience. In your biography please limit content to academic titles and graduation dates, institute(s), job functions and research interests. The purpose of the biography is to allow the Session Chair to briefly introduce you to the audience and should be less than 100 words.       

POSTER PRESENTER GUIDELINES

Poster presentation is intended for rapid communication. As such, keep the text to minimum, emphasize on images and graphs. Determine the key points of your paper and design the poster to reflect them. A visual flow based design (for example, use of arrows or block diagrams) is recommended.Each poster will be displayed on a free standing panel kit that has a usable space of approximately 120 cm wide × 230 cm high, in portrait orientation. We recommend to use an A0 paper in the portrait orientation to prepare your poster. Nevertheless, you are free to use other paper sizes as well that suit your poster. In selecting a paper size please make sure that your poster leaves some margin from the sides of the usable space. The poster should be clearly visible 1.5m away from the panel and you must select the font sizes accordingly. We recommend you to prepare for a 5 minute description of your work, which can be repeatedly used for various attendees.Your presentation space will be identified by a card with your paper ID number on it. Please display your poster in the break prior to your Session, all posters must be removed at the end of your Poster Session.       

PAPER PREPARATION GUIDELINES

STEP1- Paper preparation format 

The full paper should be in the double column strickly in IEEE format in either US letter or A4 size papers with the specific measures given in the following diagram.The IEEE Conference Proceedings templates (MS Word or LATEX) available at http://www.ieee.org/conferences_events/conferences/publishing/templates.html are designed with these measures and thus we encourage you to build your full paper on these templates. Maximum length of the full paper, including figures and references, is SIX (6) pages. Up to TWO (2) extra pages are permissible with an additional fee which can be paid during the registration.

Creating your PDF eXpress account The IEEE SPEC 2022 full paper submission site accepts only PDF files which should be IEEE Xplore compliant. If your file does not meet IEEE Xplore compliance, it cannot be published and will be removed from the IEEE SPEC 2022 Proceedings and the IEEE Xplore system. Therefore, if you have prepared you full paper using Microsoft Word you have to convert it into the PDF format using the IEEE PDF eXpress system which is available at: www.pdf-express.org. If you have used LaTeX or other software and the PDF version of your full paper is readily available you have to check its compliance using the same IEEE PDF eXpress system. If you are a first-time user of the IEEE PDF eXpress system you have to create a new account. In order to create a new account1. Go to http://www.pdf-express.org/2. Select the ‘New Users – Click Here’ link3. Enter the following: 55080X for the Conference ID, your email address, and a password4. Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.If you have used the PDF eXpress or IEEE PDF eXpress Plus services before, you can use the same account with the same email address and password. But you have to enter the above conference ID to create an account specific to SPEC 16 conference. Verify that your contact information is valid.Once you logged in to the IEEE PDF eXpress site, upload your file, convert it, and check the status of conversion. When the conversion is complete, a report will be generated for the file conversion. Check whether conversion was successful, or some changes are needed.

NOTE : checking your PDF file for compliance and submitting your final paper for publication are two separate procedures.

STEP 3 – Registration  

Please register your paper(s) by visiting Conference Registration. Please include your submission ID(s) correctly during the registration process. You must register your paper(s) before October 20, 2022.

Submission of your final paper and IEEE Copyright form. After registering your papers Log in to the Paper Submission System and Submit your Final Paper(s). Uploading a scanned copy of the duly filled and signed IEEE Copyright form is part of the final paper submission process. Please follow the instructions given below to submit the IEEE Copyright Form.

1. Download the IEEE Electronic Copyright Form PDF or Word and fill it with the following information.Title of your paper Complete list of authors IEEE PUBLICATION TITLE: IEEE Southern Power Electronics Conference 2022 (SPEC 2022)

2. You must fill a separate copyright form for each paper that you submit through the paper submission system.

3. You must include the details of all the authors in the copyright form

4. The signed copyright forms must be submitted by the October 20, 2022 through Paper Submission System. (Name the file as “IEEE Copyright -Submission ID”)

Presentation Guidelines

Important dates.

August 7, 2021 – Final Paper, PowerPoint PDF, Electronic Copyright Submission Deadline

August 7, 2021 – Author Registration Deadline

Oral presentation Instructions

Presenters are required to present their paper as a live, online Zoom presentation, followed by Q&A during their scheduled timeslot. Live presentation of Oral papers is a requirement for publication in IEEE Xplore. Time slots for Oral papers will be 15-minutes total, consisting of a 10-minute live presentation and a 5-minute Q&A.

Presentation duration : 10 minutes + 5 minute Q&A

Presentations should be clearly structured and should contain the essential elements of the accepted formal paper.  Please include such content as the problem, the background, the innovative approach, the new results, and any comparative evaluation that the author wishes to present.  The presenter should prepare a reasonable number of PowerPoint slides, so as not to exceed the time limit. Typically, 1 slide is presented in 1 minute. Slides should not be overcrowded by text and graphics. Too much text should be avoided. Slides should support the presentation, they should not simply be read by the presenter. Graphics help in communication, are more understandable and point out the basic ideas. Use large fonts so as they are readable without efforts; typically, 20 point fonts should be used.

Please fill out the presenter biography within your EDAS account. This will help the session chair introduce you during the session.

Publishing your paper

All accepted papers are expected to be presented. If the primary author or co-author(s) are not able to attend due to extenuating circumstances, a substitute presenter should be found.

If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. Additional information is available  here .

ANY PAPER NOT PRESENTED AT IST 2021 WILL NOT BE INCLUDED IN THE OFFICIAL PROCEEDINGS PUBLISHED IN IEEE XPLORE.

Well constructed visuals can make your presentation more exciting, effective and memorable. However, in order for the visuals to accomplish this, it is critical that they be properly planned and prepared or they can become a liability rather than an asset. The guidelines on these pages are designed to help you make the most of your visual presentation.

General Guidelines

• Keep it simple. It is easier for the audience if you use three simple visuals than a single complex one.
• Keep your audience in mind when designing your visual aids. What terminology will they understand? What examples have meaning for them?
• Proofread very carefully. Try to have someone else proof in addition to yourself. It is hard to overlook errors when they are magnified in front of an audience. Remember, even a small error in such a focal part of your program can undermine the credibility of your entire presentation.
• Fonts should be clear and easy to read. Use Helvetica or similar sans serif fonts. Decorative fonts are not recommended. Use only one typeface per visual. Add variety by using different sizes and bolding title lines.
• Colored fonts should have a dark background (dark blue is best) with primary titles in either yellow or white and secondary titles in the remaining color. Details should be shown in clear bright, light contrasting colors. Use no more than three colors per visual.
• Avoid using shades of the background color for titles or details.
• Avoid commercial endorsements. A photograph of apparatus which incidentally includes a trade name is allowed, but a table comparing attributes of identified vendor’s products will not be allowed. There is much gray area in between these two examples; discuss any concerns you may have with your session chair. The display of the logo of the company with which you are associated is restricted for use to the first and last PowerPoint slides or visuals (usually the title slide). This restriction applies to logos of educational institutions as well.
• Test your presentation ahead of time. Make sure it is easy to read from an appropriate distance, and that everything is in the proper order.

Graphs, Charts and Diagrams

Tabular charts.

Tabular charts are used to show raw data and numerical relationships. Use only a few key examples on the visual to illustrate your point. Bar Graphs

Bar graphs are used to show absolute data or relationships and comparisons. Be sure to include scales and values. Be sure the type is legible. Pie Charts

Pie charts are good for illustrating percentage relationships or parts of a whole. No more than eight segments are recommended. Line Graphs

Line graphs are ideal for illustrating trends or performance over time. Your scale should include significant dates and milestones. Graphs should include no more than three lines. In black and white visuals, the lines should be distinctly different, e.g., dashed, solid, dots, etc. In color visuals, the lines should be easily differentiated colors which contrast well with the background. Block or Process Diagrams

Block or process diagrams are good for illustrating structural relationships and designs. Graphics of this type show how each piece contributes to the whole. Avoid overcrowding. Limit your chart to no more than 10 simple geometric shapes and titles connected by lines and arrows. One-Line Diagrams

IST 2021 papers often contain electrical one-line diagrams which are an integral part of a technical discussion. You should limit applying these to needed segments of a system to make them legible to the audience. Photographs

Good quality photographic visuals can make a major contribution to your presentation. Be extra careful with photographs: they must be very crisp and clear, with high contrast between light and dark areas. Do not superimpose text over the image. If text is needed on the visual, it should be placed in areas that have been cleared of the image. Be sure to test your photos, projecting them to the size they will be when used to ensure that they are clear and easily recognizable.

Text Pointers

The text (or word) portion of presentations is used to state facts or objectives. When lines of text alone do not illustrate your point, a chart, graph or graphic might be more appropriate.

• Avoid using more than six or seven words (30–40 characters) per line, six or seven lines per visual. Make sure type is well spaced and not crowded.
• Eliminate words that do not add meaning, for example: the, an, etc.
• Avoid complete sentences. Use bulleted phrases.
• Be consistent in grammatical construction of lists; for example, use all verbs or use all noun phrases.
• Use 36 point type for all titles, and for the text of visual aids to be used in very large rooms.
• Use at least 18 point type for the main text in other than the largest rooms.
• Use bullets at beginning of lines to separate ideas.
• Use functions in PowerPoint that allow you to build information, bullet by bullet, on a slide, to keep the audience from reading ahead.

Title Pages

Use title pages to introduce new topics or add special emphasis to a very important point. The best titles are a few simple lines in large type.

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Listed below are the different versions of the PES PowerPoint Template that are available to download. The Office 97-2003 version is the most compatible version and should open in any recent version of PowerPoint.

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