how to make a presentation for an event

9 Steps for Delivering a Successful Event Presentation

Here are nine effective presentation delivery methods that can help you keep the audience engaged. Just follow these simple pointers to deliver a successful event presentation.

Discover The Methods to Delivering a Successful Event Presentation

1. The 20-Minute Rule

If you don’t feel like you have your presentation squared away as much as you wish at the 20-minute mark before it’s time to speak, you’re not going to accomplish anything by cramming through it in your head at that point. It is too late for that. Actually, you’re just going to make things worse for yourself.

At T-20 minutes before launch, put your materials away. By now you should know that you have something of value to share with the audience. Embrace that. Put away any doubts. You’re committed to this and you need to get your brain right.

Put away any self-defeating doubts. You’re committed, so get your brain right. Click To Tweet

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2. Walk Up on Stage

It’s a big shock the first few times you get up in front of a large audience. All of those faces look a lot different from a podium than they do when you’re comfortably sitting among them.

Definitely, do this. Go up on stage, or wherever you’re going to be speaking, 20 minutes before the live presentation. That will help lessen the initial shock when you walk up there for real. Get comfortable with the room when it’s empty. Make it your room. Just stand there for a few minutes and practice your first three opening sentences.

Also get comfortable with the remote and microphone. Is there a laptop on the lectern that you need to use? Do you have both a lectern mike and a remote mike? Do you know how to use them? If you’re going to be roaming around the room, do you know what speakers not to walk in front of to avoid annoying audio feedback?

3. Just Breathe

I started doing this before my third presentation and it’s made a ton of difference to help avoid the jitters. Around 10-15 minutes before speaking, walk outside the room where you can be alone for a few minutes. Focus on your breathing. Forget about the presentation content completely. If you’ve prepared well, it’s going to be there in your brain when you need it.

The goal here is to get out of your head and relax your body. It’s a physiological shift. A live presentation is a live presentation, and you now need to start engaging with people, not just yourself. A great way to do that is by simply loosening up your body and slowing down your breathing. You’re human. Be human. Don’t be a walking, talking PowerPoint slide deck.

4. Walk Among the Audience

I spend the last 10 minutes before any presentation engaging with people who are already in the room. Say hi, get to know someone, shake some hands, or just hang out with people you already know. Smile. If you don’t feel like smiling, then change how you feel.

At the same time, think about how you want to walk among the audience during the presentation if that’s part of your plan. I prefer to move when I’m presenting so I walk around a bit before the live engagement.

5. Own the Beginning For Successful Event Presentations

You’ll read a lot of content on public speaking about how you should open with a bang, or say something funny to put your audience and yourself at ease. If you can, great. But if you try and force a joke and it goes flat, you’re digging yourself a hole right off the bat. Know your strengths, and leverage those. If you’re the chirpy type, go with that. If you’re content-driven, like I am, deliver an interesting anecdote.

Most people prefer that you skip generic platitudes like, It’s really great to be here, or How is everybody today? But you have to say something, right? You can’t just stand there silently or people are going to think you’re weird.

You have to be yourself and accept that 100 percent. I usually play it a little conservative at the beginning. The best opening lines I’ve found usually include thanking whoever asked me to present or helped me with the preparation process. You can never go wrong with that.

6. Connect With Your Audience

It’s normal when you’re just starting out at public speaking to not think about the audience. You’ve spent a lot of time working with the content alone, but you’re not alone anymore. The best advice someone ever told me about public speaking is: It’s not about what you communicate. It’s about what your audience understands.

It’s not about what you communicate. It’s about what your audience understands. Click To Tweet

So right from the start, remember to look at your audience right, left and center. Make a conscious effort to do that throughout your presentation. If you’re using an audience polling platform like Sli.do , the log-in details should be on the first slide. It also gives you something to say at the beginning, and it’s a great, interactive way to engage audiences in a collective group experience.

7. Conversation Versus Presentation

Unless it’s not appropriate for your presentation, for any number of reasons, think of this experience as a conversation. Write a note somewhere you can see that says conversation in it. A good presentation is a dialogue. You’re co-creating the takeaways.

Adrian Segar, from Conferences That Work , has built his career around this concept. He says that the collective wisdom in the crowd is usually exponentially greater than the person speaking up front. You want to tap into that throughout your presentation.

If you’re using a tech platform for audience engagement, make sure you give yourself enough time to use it. You need to schedule time to explain the process, show the polling questions, wait for the answers, facilitate conversation around the answers, and be present in the moment enough to offer your own insight on the spot.

8. Avoid: “Does Anyone Have Any Questions?”

I’ve experienced more than a few times total silence after asking, Does anyone have any questions? Instead, I’ve noticed experienced speakers ask specific questions, especially ones that have answers that you think will make someone look interesting when they answer. I first learned that when Corbin Ball was giving a presentation at an MPI event, and he asked if anyone had used Airbnb during a convention.

Another example, I was giving a presentation about the future of meetings, which included a section about the growth of interdisciplinary programming at popular events like South by Southwest (SXSW) in Austin. So I asked if anyone had been to SXSW. One woman was happy to answer. She had insight that most of the rest of the audience didn’t. That was awesome, and you want as much of that as you can get.

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9. Have a Little Fun With It

The best presenters look like they enjoy the process of public speaking. During your presentation, go off schedule. Stop. Change your body posture and connect with someone who’s really engaged with your presentation. Do or say something spontaneous to change up the rhythm and shift the overall tone. Just like you would in any conversation.

Up next, learn more about product launch event presentations .

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15 tips on how to make a really good presentation at your event

When you hold a business event, you usually make some kind of presentation. We have put together a few tricks for how you can succeed and perhaps relieve a little of the stress that can arise. Planning and preparation are key.

Regardless of whether you are going to do it in front of hundreds of people, or just a few colleagues, or at work, you must prepare yourself for the presentation you will be giving. If you want to achieve the best results possible and really impress, you need to plan and prepare yourself, no matter if it is the first time you are giving a presentation or if you do it every day.

Then there are the nerves….there is apparently a survey that shows American CEOs are more afraid of speaking in front of people than they are of death. The brain and our imagination say that it is a matter of life and death. But even if you hesitate, show the wrong picture, sweat, lose yourself or your voice trembles, you can be quite sure that there will be a new day tomorrow. And what is HUGE in your mind is of no consequence at all to those who are listening.

1. Preparation is key

When you start planning your presentation you need to know who you are going to be speaking to – how many will be there? What do they know about the subject? Is attendance at the presentation voluntary or have they been ordered to listen to you? In that case you may need to make the presentation more casual and not too heavy. Also, think about what questions the audience may ask so you can incorporate that information in the presentation. Bounce ideas around with a colleague or friend – ”what would you ask about this?”

2. Set a goal for the presentation

When you speak at your event, dealer meeting or seminar, for example, you hopefully have a goal for it. How can your speech or lecture serve this goal? What added value can you give your audience?

Do you have five minutes or five hours? The difference can be enormous and therefore you must plan your entire presentation in line with that. What do you want to convey during your time “on stage”? Short and concise is better than too long. A long-winded presentation will kill the whole purpose of why you are speaking.

4. The content should be interesting and relevant

Does anything seem unnecessary? Get rid of it immediately! Unnecessary information takes away the focus from that which is important and the audience can miss what you really want to convey. The purpose of the presentation must be clear.

Speak slowly and clearly. Make sure that the audience is alert and take in what you say. Take breaks – both for your own sake and for those who are listening. Speak for a maximum of 45 minutes, then take a break if you need to speak any longer.

6. Practice makes perfect

Practice as much as possible so you do not have to rely on your notes. The presentation will be better if you can speak more freely. Run through your presentation several times to see that everything works. Both your material and the technology.

7. Be proud of your presentation.

If you show commitment and enthusiasm, this will usually spread to the audience. Smile and be happy when you present your material. But see point 15, as well.

8. Feedback

After completing the presentation, it can be good to make use of feedback of some kind. Ask a colleague who is attending the presentation to come up with constructive criticism afterwards – was everything good or is there anything you can improve for the next time? Or just enjoy the fact that you did it and move on.

9. PowerPoint as an aid

PowerPoint is a good aid to make use of when giving a presentation. “Damn PowerPoint”, say some, but don’t get caught up in detailed flow charts or 50 points on a page. Don’t. It’s better to have a picture that you talk around. There is other support, such as Prezi, a little cooler, a little more advanced.

10. Focus on what’s most important

The most common error many people make is to fill their PowerPoint presentations with far too much information on every slide. Such a presentation should not show everything. It should be an aid to enable you to talk freely while still having a few main points to look at for help. It also helps the audience find the most important things in your presentation.

11. Everything in moderation

Try to keep to as many points/text as each slide allows. There are pre-installed fonts and sizes for headings and the body of the text. If you stick to these, that is to say that the text does not start to shrink in size, this is a good guideline on how much information each slide should contain. Usually just a few points are enough.

12. Use images

To activate the two halves of the brain, it is important to have a good balance between the flow of text and images in the presentation. This is the best way to get your audience to understand everything. Make sure not to have more than three slides in a row with just text and facts. If possible, mix images and text on the same slides.

13. …But not just any images

Just because there should be images, it doesn’t mean they can be any image whatsoever. You can remove any Clipart image straight away. Only relevant images should be included, otherwise you may as well do without them. Decorative images serve no function.

14. Templates

Many companies have created their own templates for PowerPoint. If these exist – use them.  Otherwise you should select as simple a template as possible. What you want to get across is your message, not how cool a presentation you can show off.

Those are a few tricks that hopefully can help you get started on your preparations and in the end will result in a great presentation that you can be proud of for a long time to come. Good luck!

15. Don’t take yourself too seriously

See the introduction. Are you sick with nerves? It is quite normal. Start by saying that, then the pressure will be relieved. Don’t fall into the “Now I’m going to give everyone an energy boost and not show that I’m in the least nervous” trap .

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Delivering a successful event presentation

While not every job may require it, chances are high that you’ll be asked to give a presentation at some point in time. This exercise can involve nothing more complicated than sitting at a desk with a coworker or the more conventional model of having to stand in front of many partners or coworkers in a board room. No matter the situation, giving a presentation that engages the audience can be challenging.

In this article, we’ll look at the pointers you need to consider if you want your event presentation PPT to be successful.

The 4 Ps of delivering an effective presentation for event

The design has always been a crucial component of the presentation process as a whole. This is because delivering a strong event presentation without a solid foundation is quite a difficult undertaking. You must always consider delivery as a separate form of art and be mindful of your intonation and articulation.

Whether that’s an event proposal presentation or an event strategy presentation, the goal must be to keep your audience engaged from start to finish. Think of some outstanding presentations you’ve seen in the past. Think about the compelling features of these presentations and the reasons they were effective. Then try to copy those features while you create your own presentation.

Start your PowerPoint with a simple outline. What are the specific details that must be included? What are the top three points that you want your audience to remember? Think about the presentation’s arrangement as well. Should the information be presented alphabetically from A to Z or rearranged in any other way? For example, there are occasions when beginning at the conclusion may make your audience more interested.

Brevity must not be overlooked once you feel ready to put together the actual presentation of event. Regardless of whether you’re using visuals, remember that every type of briefing requires the same thing. So, get the words down first using a PowerPoint or any other software.

Consider adding a headline with three to four points per line. Anything more than that runs the danger of losing your audience’s interest. Choose between an interactive presentation or a strictly lecturing format. Asking questions and moving around the room might also help keep the audience engaged.

If you’re giving a presentation to a smaller group of people who don’t know one another, try to start with a quick introduction or an icebreaker (e.g., a joke, fact, or a rhetorical question) to make sure everyone is at ease before the presentation actually begins.

When it comes to visuals, simplicity is key. No matter how far back they are seated, your listeners should be able to read everything that is being displayed on the screen. Therefore, you have to choose a bold font and color scheme that will stand out against your chosen background. Also, ensure that the audience is paying attention to you and not simply reading slides.

Any backdrops or visuals you employ should improve the quality of your event presentations rather than cause confusion in the audience. Your color selection is similarly important because you might need to consider your company’s color palette.

Your content must be readable as well. According to the experts of our pitch deck design service , “noisy” colors will not necessarily make people pay attention to your presentation. In most cases, they are more likely to have the opposite effect.

It’s true that some individuals are naturally gifted with the capacity to deliver exceptional presentations, and even a virtual event presentation doesn’t faze them. These people can easily speak in large rooms, in a variety of tones, and in front of large audiences. Many others, however, find that it takes a lot of practice in addition to rounds of talking to oneself to release the tension.

If you’re giving a presentation to a small group of people in a tiny space, you don’t need to worry as much about projection, but you still need to consider how you’d maintain audience engagement, just as you would with a huge group. Pacing back and forth might be annoying, so try to keep your audience’s interest with some movement.

8 more pointers to consider when giving a PowerPoint presentation for event planning or another occasion

1. focus on what’s important.

The most frequent mistake most people make is including way too much information on each slide of their event PowerPoint presentations. This kind of presentation shouldn’t include every detail. It ought to be a tool that lets you talk freely while giving you a few key ideas to consider. It also aids the audience in locating the key points of your presentation.

2. Minimize the “shop talk”

An event speaker should be a professional in their field, but it does not necessarily mean the audience must be on the same page. Too much “shop talk” or industry jargon might alienate and confuse the audience.

3. Harness technology

Technology is quite helpful when it comes to keeping any audience interested. Technology lets participants be part of the experience through polls and other interactive tools. However, a speaker should always have a backup strategy in the case of uncooperative technology.

4. Less is always more

Have you ever attended an event planning presentation only to find yourself checking your watch so frequently that it seemed like time was standing still? This is exactly how it feels when a speaker is on stage for much too long. Therefore, be mindful of the time and aim for 45 minutes at max.

5. Connect with your audience

It’s common not to consider the audience when you first begin public speaking. You’ve worked with the content on your own for a considerable time, but you’re no longer alone. So always remember to keep an eye on your audience and make an effort to maintain that throughout your presentation.

6. Don’t ad-lib too much

Derailing from the script is entertaining. Playing off the audience undoubtedly keeps a presentation interesting, but knowing when to stick to what you know is also crucial. Yes, ad-libbing gives room for the unexpected. However, it is the quickest way to blow a presentation off course.

7. Be accessible

Attendees at speaking sessions typically want more information than what the presenter provides upfront. That is why a good presenter should be accessible to the audience in a variety of ways. They should not be afraid to go into further detail and address any queries or worries the audience might have.

The ideal opportunity to interact with the audience is to hold a Q&A session at the end of the presentation.

8. Have fun with it

The most charismatic public speakers look like they enjoy giving speeches, and you can look that way too. Go off-course while giving your presentation. Stop. Adjust your body language to make eye contact with someone who is actually listening to what you are saying. Do or say something impromptu to change the rhythm and tone of the conversation, precisely as you would during a normal conversation.

Now that you know how to make an event proposal presentation, take a look at some good examples below and get inspired!

Awesome event presentation template to get you started

Final thoughts

The preparation and delivery of effective event presentations is a skill that involves time and practice to master. Therefore, practice as much as you can so you don’t have to rely on notes and can speak more freely. Think about what you’ve learned from past effective presentations you’ve had a chance to attend, and try to put those aspects into practice on your own.

Try to be concise, clearly state the main points, look your audience straight in the eyes, smile, and ask follow-up questions to keep your audience engaged. Remember, presenting less information more effectively will help set the stage for you as a presenter and build rapport with your audience.

In case you need help planning your slides and designing an effective event presentation in PowerPoint or Google Slides, contact our presentation design service today. Our friendly design team is ready to help you take your presentation to the next level, 24/7!

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• Presenting techniques
• 50 tips on how to improve PowerPoint presentations in 2022-2023 [Updated]
• Keynote VS PowerPoint
• Types of presentations
• Present financial information visually in PowerPoint to drive results

How to create a social media presentation for any business and brand (+ bonus tips for newbies)

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Implementing equality and inclusion in presentation design

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How To Make a Good Presentation [A Complete Guide]

By Krystle Wong , Jul 20, 2023

A top-notch presentation possesses the power to drive action. From winning stakeholders over and conveying a powerful message to securing funding — your secret weapon lies within the realm of creating an effective presentation .  

Being an excellent presenter isn’t confined to the boardroom. Whether you’re delivering a presentation at work, pursuing an academic career, involved in a non-profit organization or even a student, nailing the presentation game is a game-changer.

In this article, I’ll cover the top qualities of compelling presentations and walk you through a step-by-step guide on how to give a good presentation. Here’s a little tip to kick things off: for a headstart, check out Venngage’s collection of free presentation templates . They are fully customizable, and the best part is you don’t need professional design skills to make them shine!

These valuable presentation tips cater to individuals from diverse professional backgrounds, encompassing business professionals, sales and marketing teams, educators, trainers, students, researchers, non-profit organizations, public speakers and presenters. 

No matter your field or role, these tips for presenting will equip you with the skills to deliver effective presentations that leave a lasting impression on any audience.

Click to jump ahead:

What are the 10 qualities of a good presentation?

Step-by-step guide on how to prepare an effective presentation, 9 effective techniques to deliver a memorable presentation, faqs on making a good presentation, how to create a presentation with venngage in 5 steps.

When it comes to giving an engaging presentation that leaves a lasting impression, it’s not just about the content — it’s also about how you deliver it. Wondering what makes a good presentation? Well, the best presentations I’ve seen consistently exhibit these 10 qualities:

1. Clear structure

No one likes to get lost in a maze of information. Organize your thoughts into a logical flow, complete with an introduction, main points and a solid conclusion. A structured presentation helps your audience follow along effortlessly, leaving them with a sense of satisfaction at the end.

Regardless of your presentation style , a quality presentation starts with a clear roadmap. Browse through Venngage’s template library and select a presentation template that aligns with your content and presentation goals. Here’s a good presentation example template with a logical layout that includes sections for the introduction, main points, supporting information and a conclusion: 

2. Engaging opening

Hook your audience right from the start with an attention-grabbing statement, a fascinating question or maybe even a captivating anecdote. Set the stage for a killer presentation!

The opening moments of your presentation hold immense power – check out these 15 ways to start a presentation to set the stage and captivate your audience.

3. Relevant content

Make sure your content aligns with their interests and needs. Your audience is there for a reason, and that’s to get valuable insights. Avoid fluff and get straight to the point, your audience will be genuinely excited.

4. Effective visual aids

Picture this: a slide with walls of text and tiny charts, yawn! Visual aids should be just that—aiding your presentation. Opt for clear and visually appealing slides, engaging images and informative charts that add value and help reinforce your message.

With Venngage, visualizing data takes no effort at all. You can import data from CSV or Google Sheets seamlessly and create stunning charts, graphs and icon stories effortlessly to showcase your data in a captivating and impactful way.

5. Clear and concise communication

Keep your language simple, and avoid jargon or complicated terms. Communicate your ideas clearly, so your audience can easily grasp and retain the information being conveyed. This can prevent confusion and enhance the overall effectiveness of the message. 

6. Engaging delivery

Spice up your presentation with a sprinkle of enthusiasm! Maintain eye contact, use expressive gestures and vary your tone of voice to keep your audience glued to the edge of their seats. A touch of charisma goes a long way!

7. Interaction and audience engagement

Turn your presentation into an interactive experience — encourage questions, foster discussions and maybe even throw in a fun activity. Engaged audiences are more likely to remember and embrace your message.

Transform your slides into an interactive presentation with Venngage’s dynamic features like pop-ups, clickable icons and animated elements. Engage your audience with interactive content that lets them explore and interact with your presentation for a truly immersive experience.

8. Effective storytelling

Who doesn’t love a good story? Weaving relevant anecdotes, case studies or even a personal story into your presentation can captivate your audience and create a lasting impact. Stories build connections and make your message memorable.

A great presentation background is also essential as it sets the tone, creates visual interest and reinforces your message. Enhance the overall aesthetics of your presentation with these 15 presentation background examples and captivate your audience’s attention.

9. Well-timed pacing

Pace your presentation thoughtfully with well-designed presentation slides, neither rushing through nor dragging it out. Respect your audience’s time and ensure you cover all the essential points without losing their interest.

10. Strong conclusion

Last impressions linger! Summarize your main points and leave your audience with a clear takeaway. End your presentation with a bang , a call to action or an inspiring thought that resonates long after the conclusion.

In-person presentations aside, acing a virtual presentation is of paramount importance in today’s digital world. Check out this guide to learn how you can adapt your in-person presentations into virtual presentations . 

Preparing an effective presentation starts with laying a strong foundation that goes beyond just creating slides and notes. One of the quickest and best ways to make a presentation would be with the help of a good presentation software . 

Otherwise, let me walk you to how to prepare for a presentation step by step and unlock the secrets of crafting a professional presentation that sets you apart.

1. Understand the audience and their needs

Before you dive into preparing your masterpiece, take a moment to get to know your target audience. Tailor your presentation to meet their needs and expectations , and you’ll have them hooked from the start!

2. Conduct thorough research on the topic

Time to hit the books (or the internet)! Don’t skimp on the research with your presentation materials — dive deep into the subject matter and gather valuable insights . The more you know, the more confident you’ll feel in delivering your presentation.

3. Organize the content with a clear structure

No one wants to stumble through a chaotic mess of information. Outline your presentation with a clear and logical flow. Start with a captivating introduction, follow up with main points that build on each other and wrap it up with a powerful conclusion that leaves a lasting impression.

Delivering an effective business presentation hinges on captivating your audience, and Venngage’s professionally designed business presentation templates are tailor-made for this purpose. With thoughtfully structured layouts, these templates enhance your message’s clarity and coherence, ensuring a memorable and engaging experience for your audience members.

Don’t want to build your presentation layout from scratch? pick from these 5 foolproof presentation layout ideas that won’t go wrong. 

4. Develop visually appealing and supportive visual aids

Spice up your presentation with eye-catching visuals! Create slides that complement your message, not overshadow it. Remember, a picture is worth a thousand words, but that doesn’t mean you need to overload your slides with text.

Well-chosen designs create a cohesive and professional look, capturing your audience’s attention and enhancing the overall effectiveness of your message. Here’s a list of carefully curated PowerPoint presentation templates and great background graphics that will significantly influence the visual appeal and engagement of your presentation.

5. Practice, practice and practice

Practice makes perfect — rehearse your presentation and arrive early to your presentation to help overcome stage fright. Familiarity with your material will boost your presentation skills and help you handle curveballs with ease.

6. Seek feedback and make necessary adjustments

Don’t be afraid to ask for help and seek feedback from friends and colleagues. Constructive criticism can help you identify blind spots and fine-tune your presentation to perfection.

With Venngage’s real-time collaboration feature , receiving feedback and editing your presentation is a seamless process. Group members can access and work on the presentation simultaneously and edit content side by side in real-time. Changes will be reflected immediately to the entire team, promoting seamless teamwork.

7. Prepare for potential technical or logistical issues

Prepare for the unexpected by checking your equipment, internet connection and any other potential hiccups. If you’re worried that you’ll miss out on any important points, you could always have note cards prepared. Remember to remain focused and rehearse potential answers to anticipated questions.

8. Fine-tune and polish your presentation

As the big day approaches, give your presentation one last shine. Review your talking points, practice how to present a presentation and make any final tweaks. Deep breaths — you’re on the brink of delivering a successful presentation!

In competitive environments, persuasive presentations set individuals and organizations apart. To brush up on your presentation skills, read these guides on how to make a persuasive presentation and tips to presenting effectively . 

Whether you’re an experienced presenter or a novice, the right techniques will let your presentation skills soar to new heights!

From public speaking hacks to interactive elements and storytelling prowess, these 9 effective presentation techniques will empower you to leave a lasting impression on your audience and make your presentations unforgettable.

1. Confidence and positive body language

Positive body language instantly captivates your audience, making them believe in your message as much as you do. Strengthen your stage presence and own that stage like it’s your second home! Stand tall, shoulders back and exude confidence. 

2. Eye contact with the audience

Break down that invisible barrier and connect with your audience through their eyes. Maintaining eye contact when giving a presentation builds trust and shows that you’re present and engaged with them.

3. Effective use of hand gestures and movement

A little movement goes a long way! Emphasize key points with purposeful gestures and don’t be afraid to walk around the stage. Your energy will be contagious!

4. Utilize storytelling techniques

Weave the magic of storytelling into your presentation. Share relatable anecdotes, inspiring success stories or even personal experiences that tug at the heartstrings of your audience. Adjust your pitch, pace and volume to match the emotions and intensity of the story. Varying your speaking voice adds depth and enhances your stage presence.

5. Incorporate multimedia elements

Spice up your presentation with a dash of visual pizzazz! Use slides, images and video clips to add depth and clarity to your message. Just remember, less is more—don’t overwhelm them with information overload. 

Turn your presentations into an interactive party! Involve your audience with questions, polls or group activities. When they actively participate, they become invested in your presentation’s success. Bring your design to life with animated elements. Venngage allows you to apply animations to icons, images and text to create dynamic and engaging visual content.

6. Utilize humor strategically

Laughter is the best medicine—and a fantastic presentation enhancer! A well-placed joke or lighthearted moment can break the ice and create a warm atmosphere , making your audience more receptive to your message.

7. Practice active listening and respond to feedback

Be attentive to your audience’s reactions and feedback. If they have questions or concerns, address them with genuine interest and respect. Your responsiveness builds rapport and shows that you genuinely care about their experience.

8. Apply the 10-20-30 rule

Apply the 10-20-30 presentation rule and keep it short, sweet and impactful! Stick to ten slides, deliver your presentation within 20 minutes and use a 30-point font to ensure clarity and focus. Less is more, and your audience will thank you for it!

9. Implement the 5-5-5 rule

Simplicity is key. Limit each slide to five bullet points, with only five words per bullet point and allow each slide to remain visible for about five seconds. This rule keeps your presentation concise and prevents information overload.

Simple presentations are more engaging because they are easier to follow. Summarize your presentations and keep them simple with Venngage’s gallery of simple presentation templates and ensure that your message is delivered effectively across your audience.

1. How to start a presentation?

To kick off your presentation effectively, begin with an attention-grabbing statement or a powerful quote. Introduce yourself, establish credibility and clearly state the purpose and relevance of your presentation.

2. How to end a presentation?

For a strong conclusion, summarize your talking points and key takeaways. End with a compelling call to action or a thought-provoking question and remember to thank your audience and invite any final questions or interactions.

3. How to make a presentation interactive?

To make your presentation interactive, encourage questions and discussion throughout your talk. Utilize multimedia elements like videos or images and consider including polls, quizzes or group activities to actively involve your audience.

In need of inspiration for your next presentation? I’ve got your back! Pick from these 120+ presentation ideas, topics and examples to get started. 

Creating a stunning presentation with Venngage is a breeze with our user-friendly drag-and-drop editor and professionally designed templates for all your communication needs. 

Here’s how to make a presentation in just 5 simple steps with the help of Venngage:

Step 1: Sign up for Venngage for free using your email, Gmail or Facebook account or simply log in to access your account. 

Step 2: Pick a design from our selection of free presentation templates (they’re all created by our expert in-house designers).

Step 3: Make the template your own by customizing it to fit your content and branding. With Venngage’s intuitive drag-and-drop editor, you can easily modify text, change colors and adjust the layout to create a unique and eye-catching design.

Step 4: Elevate your presentation by incorporating captivating visuals. You can upload your images or choose from Venngage’s vast library of high-quality photos, icons and illustrations. 

Step 5: Upgrade to a premium or business account to export your presentation in PDF and print it for in-person presentations or share it digitally for free!

By following these five simple steps, you’ll have a professionally designed and visually engaging presentation ready in no time. With Venngage’s user-friendly platform, your presentation is sure to make a lasting impression. So, let your creativity flow and get ready to shine in your next presentation!

How to Make Effective Impactful Presentations (Tips & Tools)

Learn how to make a good presentation great - step-by-step with examples. Learn the principles, guidelines & qualities needed to prepare captivating slides.

Dominika Krukowska

12 minute read

Short answer

Short answer: how to make a good presentation.

Start with a surprising statement, a bold promise, or a mystery

Provide context with a bit of background information

Structure your presentation within a story framework

Make every word count, and use as few as possible

Use visuals only to support your presentation text

Use interactive design to make your audience active participants

End by telling your audience what they can do with what they’ve learned

Boring presentations are instantly forgotten. How’s yours?

Lifeless presentations can spell doom for your message, leaving your audience disengaged and your goals unreached.

The price of a mediocre presentation is steep; missed opportunities, unimpressed prospects, and a bad rep.

In a world where everyone has grown to expect a good story, a boring presentation will be instantly forgotten. Like a drop in the ocean.

But not all is lost.

This post will teach you how presentation pros create compelling narratives and leverage the latest tech tools to command attention, drive a powerful message, and get shared like gossip.

Let’s get started!

How to prepare a presentation?

The successful presenter understands the value of small details and thorough preparation like the seasoned chef knows the importance of quality ingredients and careful technique for serving a 5 star dish

But where do you start?

Step-by-step guide for preparing a presentation:

1. Define your objective

Every presentation needs a clear goal. Are you looking to persuade, educate, or motivate? Perhaps you aim to showcase a product, or share insights about a recent project.

Defining your objective early on will guide your content creation process, helping you to focus your message and structure your presentation effectively. Think of your objective as the North Star guiding your presentation journey.

2. Analyze your audience

Next up, who are you talking to? Your audience should shape your presentation as much as your objective does. Understanding their needs, interests, and background will enable you to tailor your message to resonate with them.

Are they experts in your field, or are they novices looking for an introduction? What questions might they have? The more you know about your audience, the more compelling your presentation will be.

3. Research your topic

Once you've defined your objective and analyzed your audience, it's time to delve deep into your topic. Comprehensive research lays the groundwork for a robust, credible presentation.

Don't just scratch the surface – explore different perspectives, recent developments, and key statistics. This will not only enhance your understanding but also equip you with a wealth of information to answer any questions your audience might have.

4. Choose the right delivery format

Finally, consider the best format to deliver your message.

The right format can make all the difference in how your message is received, so choose wisely!

PowerPoint presentations are classic and easy to work with. But PowerPoint and Google slides are not so versatile in terms of their content experience. They're static, packed with information, and all look alike.

Our own presentation maker offers interactive, personalized, and multimedia content experience.

Data from our research of over 100K presentation sessions shows that audiences engage with Storydoc presentations 103% better than PowerPoint.

How to create an effective presentation?

There’s part art and part science in creating high-engagement high-impact presentations.

An effective presentation is the painstaking result of well-organized content, visuals that support and elevate your message, simplifying complex information, and personalizing wherever possible.

I wrote this post to teach you how to do all these, and a few things more.

Ready to learn? Let's dive in!

How to organize your presentation content?

Crafting a compelling presentation is like writing a page-turner.

You need to captivate your audience, maintain their interest, and guide them effortlessly through your narrative.

But how do you transform a heap of information into a well-structured presentation you can’t stop reading? There’s a structure you can follow.

3-step process for organizing a magnetic presentation:

1. Prioritize content

Your presentation should immediately capture interest and demonstrate relevance before moving on to establish understanding .

A) Build interest:

Begin with a strong hook that grabs your audience's attention. This could be an intriguing statistic, a powerful image , or an engaging question. It should stir curiosity and make your audience eager to hear more.

B) Establish relevance:

Once you have their attention it's time to establish why your presentation matters to your audience.

Address your audience's main concerns. Make sure your content directly speaks to these pain points, and address them in order of importance.

2. Build anticipation

A great presentation is like getting a new car – it builds anticipation, takes you on a thrilling ride, and ends with you wanting to share the experience with all your friends.

Start with a compelling problem your audience relates to and follow up with a promise of an amazing way they can solve it. This problem-solution dynamic creates a suspense that keeps your audience glued to your presentation.

3. Use a story framework

Finally, use a story framework to give your presentation structure and flow.

Begin with a big idea that underpins your presentation. Then delve into the problem, showcasing why it needs attention. Present your solution, painting a vision of a better future for your audience.

Weave in concrete examples of how your solution changes lives.

Tell the story of WHO you helped, WHAT the situation was before and after your solution, WHERE and WHEN it happened, WHY it worked and HOW it made them feel.

If you’re writing a business presentation you should follow this with an execution plan that outlines how the solution will be implemented.

Finally, close with clear next steps, guiding your audience on what they should do after the presentation to bring meaningful change into their lives.

Our recommended story framework:

How to design your presentation?

A good presentation is more than just making it look pretty ; it's about communicating your message effectively and creating a lasting impression.

Good presentation design grabs attention, and leads it to where it’s needed most. It takes your hand and leads you through the easiest and most pleasant path to understanding.

Good presentation design supports your message rather than steals the spotlight. Good design is narrated design.

What is narrated design (Scrollytelling)?

Scrollytelling, where "scroll" meets "storytelling", is an interactive content experience that guides readers through a narrative journey with a simple scroll. It connects text, images, videos, and animations into integrated “scenes” where content is both shown and narrated.

Scrollytelling breaks complex content into digestible chunks and gives the reader control over pace. It has been scientifically shown to enhance engagement, understandability and memorability.

Scrollytelling came up as a central thing when Itai Amoza, our Founder and CEO was building the foundations for Storydoc.

He partnered with one of the world’s leading visualization scientists , prof. Steven Franconeri , to help him bring to Storydoc the means to reduce the complexity, friction, and information overload so characteristic of business presentations.

Scrollytelling is part of the solutions that came up, which led to specialized storytelling slides like our narrator slide (in the example below).

An example of Storydoc scrollytelling:

How to design presentation visuals to support your story

Presentation visuals can be unsung heroes or sloppy distractions.

Visuals can bring your message to life, make complex concepts easy to understand, and engage your audience in ways that words alone cannot. Or… they can sit there looking all pretty and distract you from what’s really going on.

4 elements of great presentation visuals:

Support your message: Your visuals should support your text, highlight your main message, and align with your objective. They should reinforce your points and help your audience understand your message.

Represent your audience: The best visuals are relatable. They should resonate with your target audience and reflect their world of associations. Use images and graphics that your audience can identify with – this can enhance their engagement and make your presentation more memorable. Equally important is using clean images - an effective way to do this is by using tools that allow you to remove your image backgrounds . By eliminating distractions and focusing on your subject, you create images that are more impactful and, therefore, can potentially increase audience engagement.

Introduce your product, outcomes, and clients: Wherever possible, use visuals to demonstrate your product, illustrate outcomes, and represent your clients. This can remove doubt and misunderstanding by letting your audience see (and make obvious) what words sometimes struggle to describe.

Follow your branding guidelines: Your presentation is an extension of your brand, so your visuals should conform to your branding guidelines. Consistent use of colors, fonts, and styles not only enhances brand recognition but also creates a cohesive, professional look.

Here’s an example of a well-designed presentation:

How to communicate complex information?

Did you ever have to read a presentation where you felt like you're lost in a maze of jargon, data, and complex concepts?

Are you giving others this same experience?

Communicating complex information is a common challenge in presentations. But there are ways you can simplify your presentation and reengage your audience.

Here’s how you can get complex information across:

1. Use interactive content

Interactive content is your best friend when it comes to simplifying complex information and getting deeply engaged with your content.

It gets the readers more involved in your presentation by letting them play an active part; like choosing the content route they wish to take and controlling the pace.

It keeps your presentation textually lean - giving readers the choice to expand more details on demand (in tabs, live graphs, sliders, accordions, and calculators).

Beyond that, live graphs can illustrate trends, animations can demonstrate processes, and videos can bring concepts to life.

Calculators, questionnaires, and chatbots provide personalized and specific answers to readers as part of your presentation, without them having to get in touch with you or your team.

Elavating your presentations from static to interactive has been tied to increasing the number of people who read your presentation in full by 41% !

Making interactive used to be hard, but now you can just use Storydoc. Go make your first interactive presentation. It’s easy as pie.

2. Show don’t tell

A picture is worth a thousand words. Because no one will read a presentation with a thousand words, do everyone a favor and use images.

Images can be super effective at communicating complex information and save you a lot of needless text.

In fact, visual representation of data and concepts can often convey what words cannot. Use diagrams, infographics, and images to illustrate your points and simplify the complex.

The goal is to create a visual narrative that complements your verbal one.

3. Narrate your content

Storytelling is another powerful tool for communicating complex concepts.

Whether it's through text to speech AI, video bubbles, or a scrollytelling narrator slide, narrating your content can help guide your audience through the complexity.

By giving your information a narrative structure, you can make it more digestible, engaging, and memorable.

According to Sales Hacker’s data, people remember up to 10% of numbers and 25% of images they see. When you center your presentation around a story, this rises to 60-70% .

4. Use examples and allegories

Examples and allegories help unravel the complexity of ideas.

They scaffold your message with concepts we already know and understand, and can easily imagine in our mind. This makes them less new and intimidating and more familiar.

Critically, the real secret lies in selecting examples that are not just familiar but also deeply relevant—those are the ones that will truly ring with your listeners.

If you tailor the allegory to your audience's world, it is guaranteed to lead to an “aha” moment.

5. Open a line of communication

Finally, invite dialogue. This could be through a chatbot or an option to book a meeting for further discussion. This not only helps clarify any confusion but also encourages engagement and deepens understanding.

For example, finishing your presentation with an interactive calendar to book a meeting instead of a generic “Thank you” slide has proven to boost conversion rate by 27% !

How to personalize your presentation?

Imagine attending a party where the host doesn't remember your name or anything about you. Not a great experience, right? The same holds true for presentations.

In a sea of generic content, personalization can be a lifeline that connects you to your audience on a deeper level. It’s also the single most important predictor of success, getting 68% more people to read your presentation in full .

But how do you add that personal touch?

1. Address reader by name

Just as you wouldn't start a conversation without a greeting, don't start your presentation without acknowledging your audience.

Using your audience's name can make your presentation feel like a personal conversation rather than a generic monologue. It's a simple yet powerful way to engage your audience from the get-go.

2. Use their company logo

Including your audience's company logo in your presentation can make them feel seen and valued. It shows that you've taken the time to tailor your presentation to them, enhancing its relevance and appeal.

Plus, it's a subtle way to reinforce that your message is specifically designed to address their needs and challenges.

3. Add a personal message (video or text)

A personal message can go a long way in building a connection with your audience.

It could be a video message from you, expressing your enthusiasm for the opportunity to present to them, or a text message highlighting why the presentation matters to them.

This personal touch can make your audience feel special and more invested in your presentation.

4. Personalize your Call-to-Action

Finally, cap off your presentation with a call to action that speaks directly to your audience.

Swap out the generic 'Contact us' with something that gets to the heart of their needs, something like, 'Let's roll up our sleeves and tackle your [specific issue] at [their company].'

By tailoring your call to action, you show your audience you've truly got their back, that you're not just here to talk, but to make a real, positive impact on their world.

Here’s an example of a personalized slide:

How to measure the effectiveness of your presentation

Imagine if you could peek into your audience's mind, understand what resonated, what fell flat, and what drove them to action?

Presentation analytics is essential in order to guide you on how to fine-tune it for maximum impact.

But how do you get your hands on presentation analytics?

Any presentation you create with Storydoc comes with an out-of-the-box analytics suite , ready to track and provide insights.

We give you 100% visibility into how people engage with your presentations and send you real-time engagement alerts.

Here’s a video explaining how you can track performance with our analytics panel:

4 critical presentation engagement metrics to keep track of

1. Reading time

Storydoc gives you the precise time prospects spend reading your presentation so you can quickly figure out what's hitting the target and what's not.

Are they soaking up every word or just quickly skimming through? This can help you shape your content to hit the bullseye.

NOTE: Keep in mind that reading time alone might not show you a full picture. A better way is to use a smart engagement score that brings together different metrics like time spent and depth of reading. You can get this kind of total score in Storydoc.

2. Reading completion

Another basic metric we track is how many people read your content from start to finish.

This metric is a strong sign of the prospect’s interest and your content quality. It shows you if they're finding the information relevant, but also worth sticking with till the end.

3. Next step conversion rate

This one tracks how many people take the next step after they check out your presentation. This could be filling out a form, setting up a meeting, or downloading more files.

For business presentations, measuring this can show how well your presentation is pushing people further down the sales funnel.

At the top of your analytics dashboard, you can find a tab that shows you how many people clicked on your CTA divided by presentation, date, and location. If you scroll down to the list of readers, next to each person you can also see whether they clicked on the CTA or not.

Here's what it looks like:

4. Number of shares

This metric is particularly important for B2B sales teams . As more people are getting involved in buying decisions, this measure helps you see if and when your content is being passed around inside your prospect’s company.

On the analytics dashboard, under each presentation version, you can find detailed information on how many people read it. So, the higher the number, the more your presentation has been shared internally.

We'll notify you when your presentation has been shared, and who opened it, so you can time your follow-up perfectly to your buyer’s readiness to advance further.

Here's where you can find this information:

Best tool for making an effective presentation

In the realm of presentation tools, classics like Google Slides and PowerPoint offer simplicity and ease, while Canva and Pitch add a dash of design flair and collaboration.

If you're seeking to elevate your presentations to new heights you’ll need to do better than simple PowerPoints or flashy Canvas. Next-gen AI presentation tools like Storydoc are your game-changer.

They break free from the static concept of slides and offer the creation of interactive, immersive content experiences that sweep us along like a good story.

Grab a template - create your best presentation to date

Ever wished for a secret recipe to whip up a killer presentation? We've got something even better! Our interactive presentation templates are your shortcut to success.

Say goodbye to hours of formatting and hello to captivating, interactive presentations, all with a few clicks.

Grab a template and turn presentation woes into wows!

Hi, I'm Dominika, Content Specialist at Storydoc. As a creative professional with experience in fashion, I'm here to show you how to amplify your brand message through the power of storytelling and eye-catching visuals.

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How to Make A Good Presentation in 10 Steps 

Do you know how to make a good presentation? It’s critical to the success of your event that presentations go well. It’s a common occurrence for presentations to fall flat. We’ve all been there, you’re at a conference, you’ve been waiting for months to hear a particular speaker. When the time finally comes, the speaker is just lackluster. You find yourself feeling let down, wishing you wouldn’t have wasted your time, or even worse wishing you didn’t go to the event! 

Make sure your event doesn’t fall victim to bad presentations.  If you want your audience to stay engaged it’s imperative your presentations don’t suck! So today we are going to show you how to make a good presentation in 9 simple steps. 

If you want to learn how to make a good presentation but you aren’t sure where to start you’re in the right place! We are giving away our best tips on how to make a good presentation.  Below you will find a list of our top 10 tips on how to a good presentation. Follow these steps to make sure your presentations don’t suck!

Ban PowerPoint Forever 

Let’s face the music, PowerPoint is archaic. This tool does not make for a good presentation, they aren’t cool anymore. In a world where it’s difficult to keep attention PowerPoint or any slide-based presentation for that matter will not do the trick. Staring at stagnant the slides will put your attendees to sleep, or having them running for the door! 

Instead, bring in content that is more engaging! Video content is a great way to capture your audience’s attention. You might think this seems obvious but video is rarely used in good presentations. In fact, Forbes published a study showing only four percent of professionals “always” use videos in presentations . That means 96% of presenters are missing out in a big way. 

Use Video Content 

Video is the most engaging type of content. Video content also has the highest retention rate. Viewers retain 95% of a message when they watch it in a video compared to 10% when reading it in text. So if you want to leave a lasting impression nothing compares to video. 

Be sure to keep videos short, attention spans hardly exist anymore. Videos should not be the focal point of your presentation rather a tool on how to make a good presentation. Good presentations don’t rely on slides, video, or any other fluff think about Ted Talks. Arguably the most famous presentations in the world, and rarely do you see the use of slides and media. Use the less is more approach, make sure your presentation is strong and the visuals are only aides. 

Tell a Story 

This is the most important tip on how to make a good presentation! Storytelling is part of being a human, from the beginning of time we’ve told stories. It’s part of the human experience. The ability to send your message through a story will resonate far beyond any other presentation tip we have. It will truly allow you to connect on a human level. 

With a good presentation, stories can captivate your audience and keep their attention like nothing else. Keep your story focused, and your message succinct and to the point. To be most effective have your presentation follow the traditional story plot, there is a reason time after time movies, books and so much more stick to it. IT WORKS! On that note, don’t make it all about you! Make your audience the heros of the story and you their guide! 

Present in the Round 

Presenting in the round will enhance a good presentation from the get-go. This unique layout allows the audience to get closer and have better interaction. It also allows for the speaker to more easily read the crowd.

If presenting in the round isn’t your thing there are other ways to help foster engagement and keep in interesting. Consider switching it up from the standard and boring rows and rows of seats  and instead try seating attendees in a unique event seating layout .

Ditch the Podium 

Repeat this to yourself. You do not need a podium! You do not need a podium! Podiums can turn a great presentation into a boring one quicky. Anytime there is a podium used the speaker tends to stick behind it. Often they stay very still, even worse gripping the podium the entire time. This is not a good way to engage with the audience. This is boring, people don’t come to your event to see this, as Will Curran put it “If I wanted to listen to someone just talk I would listen to a podcast”. So throw that podium out and interact with the crowd! Move around and engage! 

Plan for Audience Engagement

You see audience engagement tossed around all the time. It’s one of those hot words that everyone seems to be buzzing about. But that is for good reason! An event without an engaged audience is a failed event. If an audience isn’t listening you won’t be able to communicate your message. 

In a good presentation audience engagement can be as simple as Q&A woven into the presentation, using a throwable microphone, or live-polling. But if you want to take it a step further look to Netflix for some inspiration. In late 2018, Netflix launched a Choose Your Own Adventure episode Bandersnatch from the popular show Black Mirror, allowing its viewers to create the experience resulting in their biggest international successes to date.  So what does a TV show have to do with your next event? Allow your attendees to create their own experience during your presentations!

This session allows the audience to pick the topic of discussion, similar to path story books where you get to pick what comes next. This session is quite enjoyable to see play out because it allows the audience to be in charge of the presentation based on which route they want to take.

For example, the leader could ask the audience to vote on topic 1 or topic 2 by using a polling app. Once the results are in the presenter would have to talk about the voted topic. Once the topic is introduced there is another split in the road and the audience would have to pick between option 1 or option 2. This session will keep them on the edge of their seat.

Allow for Intimate Sessions

Everyone looks forward to seeing the big keynotes at events. But often attendees are left wanting more. They may watch the keynote and have hyper-specific questions. People want to learn more about that presenter’s experience, tactical tips for how to get where they did and so much more. They would like to address these questions and have no means of getting the answers. Give your attendee’s power do to this by creating smaller intimate sessions with your keynote speakers from general session stages. These intimate presentations can come in the form of smaller breakout sessions , intimate VIP dinner, private Q&A session, or hands-on training. This will add tremendous value for attendees and allow them to really engage and get tactical advice from the presenters they really loved. 

Don’t Book the Same Speaker’s as Everyone Else

This seems so obvious! You wouldn’t pick the same theme as everyone else for your event, so why pick the same speakers? If you pick the same speakers everyone else is having presentations are going to be disappointing. No matter what a speaker might tell you, it’s very rare they will have a unique and fresh presentation for each event. The speaker might change it up but the underlying themes are generally the same. That’s going to lead to boredom quick. Instead of choosing the predictable speakers which you can find at every conference in your industry think outside the box to find new interesting perspectives. 

However, don’t just be different for the sake of being different. Make sure to bring the right presenters that will appropriately represent the key topics and trends in your industry right now. And always check in with your attendees to make sure you are getting it right. You can evaluate presenters by asking attendees to rate speakers, ask them what sessions they got the most out of and what could be better? 

A great example of a conference doing this right is INBOUND . Every year INBOUND chooses speakers you would not think would be at a marketing conference and their attendees love it! In past years they have had unpredictable choices such as John Cena, Michelle Obama, and  Piera Gelardi. INBOUND has become known for having unique and dynamic presenters. Because of this, it’s no surprise each year attendees stalk the website waiting for the speakers to be announced! To learn more about the process for choosing dynamic speakers and creating a highly engaging event watch our very own episode of #EventIcons Behind the Scenes with INBOUND episode!  

Talk to Your AV Company 

A quick way to go from a good presentation to bad is falling into one of these common AV mistakes . AV can affect your presentations for better or worse. Having a great AV experience will enhance a presentation but failing to communicate key details could send event the best presentation spiraling! This presentation disaster could come in many forms including but not limited to wrong presentation formats, incorrect ratios, or selecting microphones that aren’t compatible with the type of presentation occurring (example: Presenter is doing a demonstration and needs both hands to complete it, but they have a handheld). Also, be sure to ask to have a rehearsal with your AV company to work out any kinks and ensure smooth sailing the day of your event!

Know Your Audience 

If you don’t know your audience there is no way you can make a compelling presentation. To create a great presentation ask yourself who is my audience? What are they hoping to get out of this presentation? Your presentation is going to look a lot different depending on who is in the room. A group of CEO’s aren’t going to want to hear the same thing as entry-level employees. Some industries are more serious than others and might not find your jokes appropriate. Avoid having your speech flop by researching and getting to know your audience. Find out what makes them tick and what they want to hear, then craft a killer presentation with that in mind.

Now You Know How to Make a Good Presentation!

And there you have it! Our best tips on how to make a good presentation! Take this knowledge and apply it to your event’s presentations to have the best and most engaging presentations yet! What are some of your best tips to rock a presentation? Let us know in the comments below!

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Author Kaitlin Colston

Kaitlin Colston is the Content Alchemist at Endless Events — one of the leading publications in the events industry. With a passion for helping others and learning, she focuses on empowering eventprofs through content by sharing her knowledge gained from over 10 years in the events and marketing space.

Endless Events is a nationwide, technology-driven, innovative events management company. We take care of event production, event technology, event creative, and event strategy to create the perfect equation for your next event.

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What are the main difficulties when giving presentations?

How to create an effective presentation, after that, how do i give a memorable presentation, how to connect with the audience when presenting.

If you’ve ever heard someone give a powerful presentation, you probably remember how it made you feel. Much like a composer, a good speaker knows precisely when each note should strike to captivate their audience’s attention and leave them with a lasting impression.

No one becomes a great public speaker or presenter without practice. And almost everyone can recall a time one of their presentations went badly — that’s a painful part of the learning process.

Whether you’re working within a small creative team or a large organization, public speaking and presentation skills are vital to communicating your ideas. Knowing how to present your vision can help you pitch concepts to clients, present ideas to your team, and develop the confidence to participate in team meetings.

If you have an upcoming presentation on the horizon and feel nervous, that’s normal. Around 15-30% of the general population experience a fear of public speaking . And, unfortunately, social anxiety is on the rise, with a 12% increase in adults over the last 20 years . 

Learning how to give a good presentation can dismantle your fears and break down these barriers, ensuring you’re ready to confidently share your point of view. 

It’s the week before your presentation, and you’re already feeling nervous . Maybe there’ll be an important mentor in the room you need to impress, or you’re looking for an opportunity to show your boss your value. Regardless of your countless past presentations, you still feel nervous. 

Sharing your vision and ideas with any sized group is intimidating. You’re likely worrying about how you’ll perform as a presenter and whether the audience will be interested in what you offer. But nerves aren’t inherently negative — you can actually use this feeling to fuel your preparation.

It’s helpful to identify where your worries are coming from and address your fears. Here are some common concerns when preparing for an upcoming presentation:

Fear of public speaking: When you share your ideas in front of a group, you’re placing yourself in a vulnerable position to be critiqued on your knowledge and communication skills . Maybe you feel confident in your content, but when you think about standing in front of an audience, you feel anxious and your mind goes blank.

It’s also not uncommon to have physical symptoms when presenting . Some people experience nausea and dizziness as the brain releases adrenaline to cope with the potentially stressful situation . Remember to take deep breaths to recenter yourself and be patient, even if you make a mistake.

Losing the audience’s attention: As a presenter, your main focus is to keep your audience engaged. They should feel like they’re learning valuable information or following a story that will improve them in life or business.

Highlight the most exciting pieces of knowledge and ensure you emphasize those points in your presentation. If you feel passionate about your content, it’s more likely that your audience will experience this excitement for themselves and become invested in what you have to say.

Not knowing what content to place on presentation slides: Overloading presentation slides is a fast way to lose your audience’s attention. Your slides should contain only the main talking points and limited text to ensure your audience focuses on what you have to say rather than becoming distracted by the content on your slides.

Discomfort incorporating nonverbal communication: It’s natural to feel stiff and frozen when you’re nervous. But maintaining effective body language helps your audience stay focused on you as you speak and encourages you to relax.

If you struggle to incorporate body language into your presentations, try starting small by making hand gestures toward your slides. If you’re working with a large audience, use different parts of the stage to ensure everyone feels included. 

Each presenter has their own personal brand and style. Some may use humor to break the ice, while others might appeal to the audience’s emotional side through inspiring storytelling. 

Watching online presentations, such as TED talks, is an excellent way to expose yourself to various presentation styles and develop your own. While observing others, you can note how they carry themselves on stage and learn new ways to keep your audience engaged.

Once you’ve addressed what’s causing your fears, it’s time to prepare for a great presentation. Use your past experience as inspiration and aim to outshine your former self by learning from your mistakes and employing new techniques. Here are five presentation tips to help you create a strong presentation and wow your audience:

1. Keep it simple

Simple means something different to everyone.

Before creating your presentation, take note of your intended audience and their knowledge level of your subject. You’ll want your content to be easy for your intended audience to follow.

Say you’re giving a presentation on improving your company’s operational structure. Entry-level workers will likely need a more straightforward overview of the content than C-suite leaders, who have significantly more experience. 

Ask yourself what you want your audience to take away from your presentation and emphasize those important points. Doing this ensures they remember the most vital information rather than less important supporting ideas. Try organizing these concepts into bullet points so viewers can quickly identify critical takeaways.

2. Create a compelling structure

Put yourself in your audience member’s shoes and determine the most compelling way to organize your information. Your presentation should be articulate , cohesive, and logical, and you must be sure to include all necessary supporting evidence to strengthen your main points.

If you give away all of your answers too quickly, your audience could lose interest. And if there isn’t enough supporting information, they could hit a roadblock of confusion. Try developing a compelling story that leads your audience through your thought processes so they can experience the ups and downs alongside you. 

By structuring your presentation to lead up to a final conclusion, you’re more likely to keep listeners’ attention. Once you’ve reached that conclusion, you can offer a Q&A period to put any of their questions or concerns to rest. 

3. Use visual aids

Appealing to various learning styles is a great way to keep everyone on the same page and ensure they absorb your content. Visual aids are necessary for visual learners and make it easier for people to picture your ideas.

Aim to incorporate a mixture of photos, videos, and props to engage your audience and convey your key points. For instance, if you’re giving a presentation on anthropology subject matter, you could show your audience an artifact to help them understand how exciting a discovery must have been. 

If your presentation is long, including a video for your audience to watch is an excellent way to give yourself a break and create new jumping-off points for your speech.

4. Be aware of design techniques and trends

Thanks to cutting-edge technology and tools, you have numerous platforms at your disposal to create a good presentation. But keep in mind that although color, images, and graphics liven things up, they can cause distraction when misused.

  Here are a few standard pointers for incorporating visuals on your slides: 

• Don’t place blocks of small text on a single slide
• Use a minimalistic background instead of a busy one
• Ensure text stands out against the background color
• Only use high-resolution photos
• Maintain a consistent font style and size throughout the presentation
• Don’t overuse transitions and effects

5. Try the 10-20-30 rule

Guy Kawasaki, a prominent venture capitalist and one of the original marketing specialists for Apple, said that the best slideshow presentations are less than 10 slides , last at most 20 minutes, and use a font size of 30. Following this strategy can help you condense your information, eliminate unnecessary ideas, and maintain your audience’s focus more efficiently.

Once you’re confident in creating a memorable presentation, it’s time to learn how to give one. Here are some valuable tips for keeping your audience invested during your talk: 

Tip #1: Tell stories

Sharing an anecdote from your life can improve your credibility and increase your relatability. And when an audience relates to you, they’re more likely to feel connected to who you are as a person and encouraged to give you their full attention, as they would want others to do the same.

Gill Hicks utilized this strategy well when she shared her powerful story, “ I survived a terrorist attack. Here’s what I learned .” In her harrowing tale, Hicks highlights the importance of compassion, unconditional love, and helping those in need.

If you feel uncomfortable sharing personal stories, that’s okay. You can use examples from famous individuals or create a fictional account to demonstrate your ideas.

Tip #2: Make eye contact with the audience

Maintaining eye contact is less intimidating than it sounds. In fact, you don’t have to look your audience members directly in their eyes — you can focus on their foreheads or noses if that’s easier.

Try making eye contact with as many people as possible for 3–5 seconds each. This timing ensures you don’t look away too quickly, making the audience member feel unimportant, or linger too long, making them feel uncomfortable.

If you’re presenting to a large group, direct your focus to each part of the room to ensure no section of the audience feels ignored. 

Tip #3: Work on your stage presence

Although your tone and words are the most impactful part of your presentation, recall that body language keeps your audience engaged. Use these tips to master a professional stage presence:

• Speak with open arms and avoid crossing them
• Keep a reasonable pace and try not to stand still
• Use hand gestures to highlight important information

Tip #4: Start strong

Like watching a movie trailer, the first seconds of your talk are critical for capturing your audience’s attention. How you start your speech sets the tone for the rest of your presentation and tells your audience whether or not they should pay attention. Here are some ways to start your presentation to leave a lasting impression:

• Use a quote from a well-known and likable influential person 
• Ask a rhetorical question to create intrigue
• Start with an anecdote to add context to your talk 
• Spark your audience’s curiosity by involving them in an interactive problem-solving puzzle or riddle

Tip #5: Show your passion

Don’t be afraid of being too enthusiastic. Everyone appreciates a speaker who’s genuinely excited about their field of expertise. 

In “ Grit: The Power of Passion and Perseverance ,” Angela Lee Duckworth discusses the importance of passion in research and delivery. She delivers her presentation excitedly to show the audience how excitement piques interest. 

Tip #6: Plan your delivery

How you decide to deliver your speech will shape your presentation. Will you be preparing a PowerPoint presentation and using a teleprompter? Or are you working within the constraints of the digital world and presenting over Zoom?

The best presentations are conducted by speakers who know their stuff and memorize their content. However, if you find this challenging, try creating notes to use as a safety net in case you lose track.

If you’re presenting online, you can keep notes beside your computer for each slide, highlighting your key points. This ensures you include all the necessary information and follow a logical order.

Tip #7: Practice

Practice doesn’t make perfect — it makes progress. There’s no way of preparing for unforeseen circumstances, but thorough practice means you’ve done everything you can to succeed.

Rehearse your speech in front of a mirror or to a trusted friend or family member. Take any feedback and use it as an opportunity to fine-tune your speech. But remember: who you practice your presentation in front of may differ from your intended audience. Consider their opinions through the lens of them occupying this different position.

Tip #8: Read the room

Whether you’re a keynote speaker at an event or presenting to a small group of clients, knowing how to read the room is vital for keeping your audience happy. Stay flexible and be willing to move on from topics quickly if your listeners are uninterested or displeased with a particular part of your speech.

Tip #9: Breathe

Try taking deep breaths before your presentation to calm your nerves. If you feel rushed, you’re more likely to feel nervous and stumble on your words.

The most important thing to consider when presenting is your audience’s feelings. When you approach your next presentation calmly, you’ll put your audience at ease and encourage them to feel comfortable in your presence.

Tip #10: Provide a call-to-action

When you end your presentation, your audience should feel compelled to take a specific action, whether that’s changing their habits or contacting you for your services.

If you’re presenting to clients, create a handout with key points and contact information so they can get in touch. You should provide your LinkedIn information, email address, and phone number so they have a variety of ways to reach you. 

There’s no one-size-fits-all template for an effective presentation, as your unique audience and subject matter play a role in shaping your speech. As a general rule, though, you should aim to connect with your audience through passion and excitement. Use strong eye contact and body language. Capture their interest through storytelling and their trust through relatability.

Learning how to give a good presentation can feel overwhelming — but remember, practice makes progress. Rehearse your presentation for someone you trust, collect their feedback , and revise. Practicing your presentation skills is helpful for any job, and every challenge is a chance to grow.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

6 presentation skills and how to improve them

3 stand-out professional bio examples to inspire your own, how to write a speech that your audience remembers, how to make a presentation interactive and exciting, tell a story they can't ignore these 10 tips will teach you how, reading the room gives you an edge — no matter who you're talking to, writing an elevator pitch about yourself: a how-to plus tips, your ultimate guide on how to be a good storyteller, 18 effective strategies to improve your communication skills, similar articles, the importance of good speech: 5 tips to be more articulate, the 11 tips that will improve your public speaking skills, 30 presentation feedback examples, how to not be nervous for a presentation — 13 tips that work (really), how the minto pyramid principle can enhance your communication skills, 8 clever hooks for presentations (with tips), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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Our top tips for creating successful event presentations.

Presenters all over the world are getting ready to inspire audiences on stage and in-person again. So we’re back to normal, right? Not exactly. With the addition of hybrid technology and current safety guidelines, presenting will look a little different this year. Hybrid will mean more cameras and screens to keep track of, as well as having to engage both virtual and in-person audiences. But more importantly, presenters will need to find new ways to make everyone feel connected after a year of not being connected in-person at all. It’s a tall order, but it can be done. Here are our top tips for creating a slam dunk presentation at a hybrid or in-person event.

Create camaraderie amongst attendees.

For a recent CrossFit competition , the organizers streamed the event simultaneously from 4 different locations, with teams of athletes participating in each location. While this concept was not new, the thing that stuck out the most to us was the teamwork in each group. Hybrid presenters have a unique opportunity to inspire groups of people to work together, simultaneously, anywhere in the world. In a hybrid future, a presenter can give a task to the people attending in-person, and a task to the people attending virtually, and then allow everyone to present their ideas at the end. We often think of hybrid as uniting the virtual and in-person event world, but before we do that, maybe would be easier to start by connecting the people who are in the same room (or on the same Zoom).

Show more of your smile (and less of your slides).

Let’s face it, people aren’t going to be attending in-person and hybrid events in 2021 to see a PowerPoint. Attendees are there to see different presentations from anything they might have seen in 2020 in the virtual world. The best way to make this happen is to keep your face front and center. It’s very easy to tune out a PowerPoint. But a real face , on the screen, or in-person, that’s harder to ignore, even virtually. Also, keep in mind that we haven’t been face-to-face in a while, so getting back to that just meeting in the same room is honestly kinda exciting to begin with. So lose the slides, and just focus on people.

Think less presentation, more conversation

Variety recently pointed out that Oscar’s plan for presenters to do more talking seemed like a good idea on paper, but in reality, it ended up making things a little slow. In retrospect, we think it might have been much more interesting to develop a dialogue with the audience. Most of Hollywood and movie-making shut down for the last year. So instead of scripted event presentations, it might have been more entertaining to talk to the filmmakers in the audience about how they were able to still produce films in 2021, and keep moving forward. Attendees aren’t going to events just to listen to people talk, they are going to connect, in-person. Presenters can be the ones to reach out from the stage and make that happen.

Present ideas that are useful for right now.

Motivational speaker Simon Sinek gave a recent TED interview about how he had lost his motivation during the last year, and how he overcame that. The conversation included simple, real-world tips and exercises for finding inspiration in difficult times, all based on his own experience. Everyone has a story from last year and a challenge they overcame. Think of this as your starting point for an impactful presentation — and your inspiration for developing unique ideas for your audience. No matter what industry you are in, everyone had to figure out new ways to do things last year. This is a chance to present those new ideas to people who can actually use them right now.

Good visuals are key.

A visual aid can help you explain a complex idea that you have in your head. Think how important whiteboards are in the office. But if you really want to get your point across — sometimes it’s usually best to bring in the professionals. We recently worked with InkFactory, a company that can draw and visualize all of your ideas, all while you are presenting. The end result was amazing, check it out . But it’s not just live drawing that works, companies like SketchEffect can create pixel-perfect animated stories to introduce and highlight the big ideas in your presentation. The best part is — these drawings are 100 percent unique, visually interesting, and they represent your personal ideas and concepts brought to life for everyone to see. Now that’s what we call a presentation.

Don’t forget to advertise

One of the best ways to increase engagement during your presentation is to advertise the event on your own social media channels. Now, we know that self-promotion can be a drag, but in the social media-driven world we live in, the connection you make with your audience can start well before you step on stage. It can start simply talking about how you are excited about your presentation, a bit about your topic, and engaging with your audience’s response. You don’t want to give away your whole presentation, but you do want people already thinking about your topic before they walk in the room. The video above is from John Krasinski (Jim from the office), promoting the first in-person screening of his movie — A Quiet Place Two. It’s all about the fans, people.

Do a practice run.

Presenting can be complicated right now. There are mask and social distancing guidelines to consider. Also, if it’s a hybrid event, you’ll want to get used to talking into all the different cameras. Whatever the set-up, it’s best to test everything out. If you are presenting in a mask, find one that is comfortable, and can still talk to people while wearing it. As far as technology, ask the organizers where the cameras will be if you can test any slides or videos of your own. Keep in mind, your event might be one of the venue’s first hybrid or in-person events in a year. It could be your first as well!  So it’s best to make sure everything is set up to go smoothly when you get on stage

When in doubt, just help people connect.

After a year of no in-person events, the number one job for presenters right now is helping people feel more connected. This can be done with group tasks and exercises. Or even by just making sure that people can see you (and not your slides on a computer screen) when you are talking. Whatever you do, focus on bringing people together. This is what events are all about anyways.

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Event Management

10+ Awesome Event Presentations for Eventprofs (2020 Edition)

Skift Meetings Studio Team

February 12th, 2018 at 10:00 AM EST

No one wants to recreate the wheel, yet so many templates for event presentation ppt slides look like something out of the 90s. If you’re nervous about your next event presentation or proposal, we hear you. We’re here to help.

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Want design tips to make your event slides stand out?

Or maybe you just don’t want the extra trouble of putting it all together, and you want an event presentation template so you can get to work right away.

Done and done.

We not only have professional information for you on what makes a winning presentation design, but we’ve also compiled this handy information in examples of slide deck using the best practice tips we have discussed and introducing useful content for eventprofs.

Free Event Presentation Templates and Guides

As an event planner, you often have to sell clients and stakeholders on your ideas. Sometimes, you need to get buy-in and top-down support for the things you want to implement, and other times, you just need to bring people up to speed quickly.

Ideally, this article will make you feel confident in creating your own presentation templates, but we know you’re busy. Alternatively, you can download ours for free.

We’ve bundled 3 ppt template packages into one free download to help you prepare for some of the most common event presentations you’ll need to make. These professional templates are here to take the stress and worry of template design off your plate, so you can focus on the content of your presentation.

Here’s a preview of what’s in store:

Event Proposal PPT Package

Have a big event proposal coming up? This package includes the following:

• Sequoia style pitch deck to help you communicate your vision in your presentation
• Keynote proposal template to let you pitch in Keynote instead of Powerpoint
• Event proposal template to help you formulate your ideas concisely and persuasively
• 13 Secrets for a Winning Event Proposal to give you a leg-up on your proposal

Event Marketing Plan PPT Package

Need to create and present a marketing plan to your clients or stakeholders? This package includes the following:

• Event marketing plan to help you create a winning marketing plan
• Event marketing ppt download to help you present it to your stakeholders and clients

Event Management System PPT

Need buy-in to change your event management system?

• Event management system ppt template to help you sell your boss on your favorite pick

3 Elements of Event Presentation

Creating good event management ppt slides is a lot like cooking. Ingredients matter. Technique is also important. And presentation is what makes it appealing. All of these things go into a delicious dish.

The same is true of your event slide presentation. In this case, your ingredient is your content. Your technique is the way you present: your mannerisms, your confidence, the language you use, etc. And your presentation slides are the appearance of the dish. If any of those are lacking, you’ll have a disengaged audience.

Stellar event presentations concentrate on

• Slide Design

In this article, we’ll help you with all three of the key ingredients to a winning event presentation sample, breaking them down into digestible bites that will help you create your best presentation to date. Whether it’s just an introduction to event management ppt creation you’re after, or you’re honing your already excellent presentation skills, we’ve got it covered.

Master The Components Of A Great Event Presentation PPT

When it comes to PowerPoints, most people know by this time that tons of text is an audience excitement killer. But there are several other things you should know about creating a great slide presentation. Before we get into design, let’s cover the basics:

Concentrate On Content. Slides Come Last.

With the stress on images, many event professionals worry too much about what the slides will look like. But content, technique, and design are all equally important.

You can’t create awesome slides until you have the content of your presentation completed. As important as images are, don’t look for images first and then build a presentation around them. Doing so will make your event proposal ppt disjointed and unintelligible (although it may good).

Best Practices for Creating Event Management PPT Slides:

Make an outline of what you want to say, and keep it in point-form. This will help you assess the flow and logic of your argumentation without saddling your points with segues that you’ll want to keep regardless of flow quality.

Add tweetable content highlights of the most powerful information. Giving attendees “tweetable” bits will encourage them to share the slide content.

Select images that capture the emotion of what you’re saying (but avoid ones that distract from or compete with your presentation).

Presentation Technique Is Crucial To Engagement.

Just as the content is important, your presenter (or your presentation) is more important than clever fade-ins and video accompaniments. Those things are nice, but try to limit them or you’ll train your audience to look for the shiniest object. In a fancy presentation, that won’t be you.

Ensure that your presenters:

Are more dynamic than the slides. A mediocre speaker can make an audience happy through some cool tech, but an awesome speaker can also get lost in the shuffle if they try to do too much in their slide deck. Advise your speakers you still want attendees to pay attention to them and the discussion at hand.

Add video sparingly, and don’t set them to autoplay. If the video takes moment to load and play, a panicked speaker may misinterpret that as a lack of functionality and click the slide deck again without thinking. But in Powerpoint, this will advance to the next slide. Instead, set the video to play on click, or, establish cues with the AV tech and let them handle it.

Recommend that speakers can confidently present without their slide deck, or have a back-up on their smartphone. Technology sometimes fails.

Maintain Consistency And Design Integrity.

Don’t create an inconsistent PowerPoint presentation. For some events, it may make sense to offer presenters event presentation templates, logos, or color schemes. You want consistent presentations, not one speaker who’s a PowerPoint savant and another using Clip Art and pixelated images.

Maintain slide quality:

Offer a template for your presenters to use. (More about what it should contain in the design section.) You can find some great ones in the downloadable template package in this article.

If you don’t want to inhibit creativity, insist that the event hashtag or logo/watermark be on every slide. This helps with branding.

Ask to review presenter’s slides to ensure they are all of the same quality.

Test the links and embedded videos your presenter is using.

One Main Concept Per Slide

Don’t try to do too much on one slide. It’s better to have a big slide deck than a small one with dense text on each slide. Keep it to one main idea and 2-5 supporting points or key takeaways. Plus, frequently changing images holds audience interest.

Make the message clear:

Shoot for one big concept per slide.

Showcase your concept with a Tweetable fact or quote.

Bring emotion to your story or concept using an evocative image.

20 Design Tips For More Memorable Event Presentation PPTs

A presenter may be a subject matter expert who gives a lot of talks, but don’t assume they are a good slide designer. For this reason, some event planners will offer to adjust slides by using an in-house designer to ensure all presentations are of the same ppt quality. Your own designer gives you the power to implement a number of slide improvements across the board.

If you don’t issue event presentation samples or templates, and you don’t have a dedicated slide designer, at least make sure your presenters know the basics of good slide design. If they don’t, you could end up with a lot of confusing, boring slides.

1. Add a poll or survey to a deck. Adding engagement to the beginning shows the audience they are an integral part of the presentation, and that you value their input.

2. Use bolder images in larger spaces. An eye-catching title background image is a good way to set the session energy.

3. Test any background images against your font , and use a font colour with a high contrast for whatever image it appears in front of. You don’t want black text disappearing against a dark background image.

4. Use consistent design and images . Funny images mixed with historical images, different fonts, and other mismatched things will be distracting.

5. Fonts should be easy to read from a distance . Keep your font large and clear. Sans serif fonts are often easiest to read. Cool fonts like Rock Salt can be hard to make out at some sizes. But…

6. Play with font and style associations . You can use fonts to grab attention and remind your attendees of something else. We all know what the Star Wars font looks like, for example. Sometimes fonts can help you to keep with a theme.

7. Keep slides simple , with only a few lines of text. They should supplement the discussion not contain the script. Minimalism is in. Similarly…

8. One chart per slide.  This one seems pretty intuitive, right? Your slides should contain bites of presentation information. Don’t try to accomplish too much on a single one.

9. Add questions . A question in the center of a slide is a great way to provoke thought or begin discussion, and can serve as a useful interactive break in your talk. Let people take a moment to apply what you’ve said before you move onto the next thing.

10. Use animations sparingly , and only in anticipation of a big reveal. For instance, you could ask the audience a question and then animate the answer. Don’t use animations or fly-ins for regular sentences with no build up.

11. Use quality images . Nothing says ‘new at this’ quite like ClipArt, so make sure your presenters are using good quality and interesting images. Sites like Unsplash, Pixabay, Canva, and StockSnap.io are good resources. You can also join a membership site (for a fee), which allows you to download a specified number of images based on your membership level. Learn the basics about quality images in the next section.

12. Select images that convey emotion . Use evocative images strategically to control the pace, convey tone, and set expectations for your presentation. You can find some great examples of this in architectural TED talks, where images of large spaces, intriguing shapes, and innovative design give the talks a sense of grandeur and artistry.

13. Don’t “steal” simple graphs and charts . Graphs and charts are amazing, but if they’re branded or famously belong to someone else, they can be jarring to encounter. If the data is easy to recreate, do so in your own theme, fonts, color, and branding. This also allows you to leave off any data that isn’t applicable to your audience. Just make sure you give proper attribution.

14. Use a theme to tie your slides together . That does not mean use the exact same design for every slide. Make them similar and united in design but not the exact same.

15. Same = snooze . Vary your slides using things like image quotes, bullet points, and other layouts. Again, having slides with bullet point after bullet point puts your audience to sleep. In fact, Google execs are shunning bullets in their slide decks .

16. Use charts to display figures and data . Stats are impressive but showing numbers in relation to others in a visual way will make your point quicker than merely listing numbers.

17. Choose your color scheme carefully . If you’re working in PowerPoint, Microsoft has made it easy with preselected schemes of colors that work well together. If you’re unsatisfied with their options, you can add colors to the list. Be selective in how you use these colors. Even dandelions would  admit that yellow doesn’t make a good font color on a screen.

18. Add some video or audio , but also be prepared if it doesn’t work. Especially if it’s a critical part of the presentation, have a backup option. Test it thoroughly and at the event space.

19. Pan rather than resize large images . If you have a large image you want to include, don’t resize it to the point that it is unrecognizable. This is incredibly helpful when showing some of those long website homepages that are popular right now.

20. Don’t feel like you have to show the whole image all at once . More on this tip in the next section.

The Ultimate Secret Tool For Memorable Slide Presentations

One of the most engaging tactics you can use in slide design is ‘the tease’. Sometimes, in presentations, you want a big reveal or you only want to show part of an image until you’re ready to talk about it.

Now, if you don’t want people to see it, you could just not mention it, right? But that does nothing to build suspense. Allowing your audience to see just a little builds anticipation and keeps them on the edge of their seats. You can do this a few ways:

Add a timed fade-in or fly-in on Powerpoint. With a click your content appears or flies in. But… this technique looks a little dated.

Use technology that allows you to write the missing data, stat, or info directly on the screen as your audience watches.

Mask your hidden content by layering identical images and then adjusting the transparency of the bottom image.To do this, copy your slide.

The bottom image should be set to something less than 100. This is a preference as to how masked you want to make it. Do you want your audience to be able to see everything only slightly shaded or completely blurred out? Next, ensure the top image’s transparency is at 100%. At the end you will have created something that looks like a peep hole over the content you want everyone to focus on.

Sure, you can use a giant arrow or highlight to draw attention to the area of your content you want to highlight but it’s not the same as covering some of the content only to share it in a big reveal later.

The tease will keep people interested and has great social media appeal. This process will prepare them for a big reveal and tells them to get ready for something “share worthy.”

Putting It All Together In An Amazing Event Presentation

So now we’ve addressed the three main areas you need to think about in a top-notch event presentation:

• Presentation Technique

And we’ve given you some expert event presentation design tips. Let’s put it all together and show you some of our favorite slide decks for event planners, and why each one is so effective:

Use Images that Enhance the Content

Okay, this first one isn’t a slide deck, but a single slide, because we wanted to show you something about design and a successful teaching technique: creating a pattern.

What we love:

As mentioned above, an image should enhance the message behind the slide.

In this slide content, the obvious choice for an image would be a cityscape. After all, the content is about cities becoming event playgrounds. However, we decided to emphasize the ‘play’ aspect, and went with an image that is whimsical but still ties into the idea of professionals at play – not children or spring breakers.

You want to give the same thought to the images you select. They should enhance your message yet remain slightly unexpected to hook the audience’s attention.

Inspiring Quotes for Event Planners

SpeakerHub created a fun slide deck if you love quotes. Even if you don’t, you’re bound to find some inspiration here.

This is the type of deck that you can go through again and again. The visuals are interesting, and the quotes are pertinent to the life of an event planner. It’s also a good example of simple, varied layout.

The Definitive Guide to Event Marketing

Marketo put together a solid resource on event marketing, including topics such as event technology and public relationships.

If you have a long slide deck, consider adding a table of contents (TOC). It’s not needed in the presentation but can really help when people are looking it over later. In this case, the slide collection is 122 slides. The TOC is a good call that makes navigating and using it as a reference much easier.

Successful Fundraising Events

Bloomerang shares study results of what makes the difference between a good fundraising event and a great one.

Have you ever heard the old adage about learning presentations, “Tell them what you’re going to tell them. Then tell them. Then tell them what you told them.”

The idea is that repetition is often the key to learning. This slide deck starts off with 3 key points listeners should come away with. It’s a simple reminder that activates their brains early on.

20 Signs Your Event Is From 1999

Indulge us as we share another one of our presentations, but this one is just plain fun – like driving a little red corvette, you might say.

This slide deck is all about connecting with the audience and invoking a feeling of nostalgia about the 90s. We use 90s colors and a pop culture reference to a famous Prince song. Pop culture references and time-period themes can be a great way to grab and hold audience attention.

Education Disruptors for Conferences

Jeff Hurt explains how to shake things up with your conference education sessions.

This one just sets a great tone from the very first slide.

This slide deck uses another pattern technique by reusing the same image throughout (the one of the pointed finger) whenever it asks a question that it is about to answer. Viewers know this introduces a new moment of learning and it conditions them to pay attention to the new concept.

21 Ways to Boost Your Event

Very cool presentation by Cyriel Kortleven. He is a top master of ceremony. The emphasis here is on boosting the engagement of your audience. Cyriel shares practical tips that everyone can use to improve the audience experience.

While this slide deck is best viewed offscreen (the layout is clean and easy to understand, but some of the font is too small from in the back row), his helpful tips earned him a spot here.

34 Essential Content Marketing Statistics to Guide You to Success in 2017

Maria Milenkova give us 34 excellent reasons/statistics of why content marketing is important.

Her stats are easy-to-read, tweetable, and have well-documented sources, and each slide is branded. If someone takes a picture and shares it with others, it can be traced back to Maria.

Secrets to an Award-Winning Marketing Strategy for Events

This event management ppt slideshare by Krista Hauritz matches great visuals with content for good retention.

It gives digestible bites of content so they can be absorbed easily by the audience.

20 Event Planning Fails Our Guests Hate

In this one, we created a pattern of putting a bold idea on a title slide, followed by a meatier explanation.

It conditions the audience to first hear the idea, then pay attention to receive more information about it. This “dramatic pause” between idea and deeper explanation improves retention because it allows for smaller concepts to be processed first and then elaborated on.

EXTRA EXCITING BONUS SLIDE DECKS FOR EVENT PLANNERS

If you’re feeling a bit overwhelmed, here are some more awesome resources we’ve put together to help you plan and deliver presentations, proposals, and corporate events.

This bundle includes the following:

Free Downloadable Event Presentation Templates

The event management presentation sample is a great standalone design that you can use as a template for creating something personalized to your audience.

Corporate Event Planning Checklists

For corporate event planners, this slide deck covers each step in a successful corporate event. It’s a behemoth of a slide deck (probably the most complete in the industry).

We know it is because we based it on our corporate event planning checklist. This corporate event planning slideshow will keep you on track every step of the way.

This collection of slides is more than just a regular sales ppt. It’s an event management company presentation ppt, an event planning process ppt, and an event marketing ppt.

And finally…

Creating Winning Event Proposals Checklist

For those of you looking for winning event proposals, this bundle includes a template in both powerpoint and keynote.

ABIDE BY THE LAW WHEN CHOOSING IMAGES

We mention using evocative images in presentations a lot, but an evocative picture is the easy part. Let’s take a moment to talk about copyright. For your images, you can’t just surf the web, find one, and add it to your presentation.

Wait. What?

Images are covered under several different types of copyrights, and if you don’t know which one you have, you could be in trouble with the owner of that image.

Royalty-free. This means the image is free and clear to use. There are no royalties or license fees to pay. Royalty-free images are often available across multiple sites. For instance, you may find the same image on Pixabay and UnSplash. Some sites will ask you to credit them. If they do, you can add a small credit line directly under the picture or at the end of your presentation.

Creative Commons License. This photographer or designer has made the image available to the world for free. But you should still check the publishing terms behind using it. Often, they ask for a credit or require the image to be used in a particular way (i.e. no edits).

Public-domain. If an image is over 70 years old, it may be available to use under the public-domain. However, these restrictions vary by country. In the US, most photos taken prior to 1923 are part of the public domain, but don’t assume old photos can be used free and clear.

Always check the permissions. There are many ‘historical’ and ‘memory’ projects you can tap into, particularly if you’re looking for a particular time period, event, or place.

Now that we’ve gone over the types of licenses you should look for, let’s touch on a few phrases you may encounter:

Attribution. This is the credit you give to the photographer or artist. When someone gives you use of their photo, they may ask for a specific attribution. They may even ask for a link. If you want to use the image, you need to give credit in the way they ask.

Commercial Use. Some visual artists do not want their images to be used for commercial use. If they say the image is available for commercial use, you can use it to make money. If they tell you for non-commercial use only, you may only use it in ways that you would not derive money from it directly.

Some will stipulate non-commercial, non-editing, which means you can’t edit the image either. No changes may be made to it when using. This can include altering the colors to align with your theme.

DON’T KILL YOUR EVENT PRESENTATIONS WITH BULLETS

Recently, presenters at Google have made a switch: no more bullets.

Bullet points turn visual draws for the audience into speaker cue cards.

Google CEO Sundar Pichai announced at the 2017 developer’s conference that ”…stories are best told with pictures. Bullet points and text-heavy slides are increasingly avoided at Google.”

SUNDAR PICHAI

So what are they doing instead? If bullets are bad, what do Google execs suggest?

Lots of white space. It provides for a dramatic backdrop and makes things easier to read.

Bite-sized concepts or phrases are easier to digest and make a larger impression than long paragraphs. Don’t lose your audience in the words.

Evocative images. A photo conveys emotion in a much stronger more memorable way than words.

Animation or video. These options have all the engagement hype of images, but they entertain as well.

Less than average. The average person uses 40 words per slide. (This point is only 16.)

Bullets Require Multitasking

Bullets require multitasking (reading slides and listening to the presenter).

And guess what? Turns out, we’re not that good at that.

On the other hand, if you use slides as the emotional cues behind your presentation, your slides won’t be competing for attention with your speaker. The images will set the stage for the emotion you’re trying to evoke, and the bite-sized bits will give the general idea behind each concept.

Once the attendee grasps those, they are free to listen to what the speaker has to say. Their brains won’t need to choose between reading or listening.

Boost Retention (And More) With Images

In addition to giving our brains a break, it turns out images have a second benefit in presentations. They improve retention.

“If someone hears a piece of information, three days later they’ll remember 10% of it. However, if there was an accompanying picture, they’ll recall 65%.”

JOHN MEDINA

Brain Rules

Cognitive psychologists have tested recall after presentations that put lots of info on each slide and those that put only key takeaways.

Viewers who saw slides with fewer words recalled more than twice as many key points as those who were given more text.

Those are big retention differences.

But that’s not all…

According to research from 3M (the Post-it Note people) visuals process 60,000 times faster than text. Finally, according to the Social Science Network, 65% of people are visual learners. So giving them something to look at will improve what they get from your presentation.

Move Your Presenters Away From Bullets

We mentioned earlier what Google was pushing instead of bullets, but how can you help your speakers make the transition? Here are a few quick tips:

Give each point a slide. They deserve it. Bullets denote major points, right? Why not give them each their own slide? Yes, that means more slides but it also means more visual interest and faster slide changes, which will keep the audience involved with their eyes on your screen.

Kill your darlings. Writers will tell you the hardest part of editing is removing your favorite pieces (“killing your darlings”), but if they’re not absolutely necessary, get rid of them. They’re just taking up space and detracting from your message.

Be unique. Bullet points are so boring. Everyone does them. And let’s face it, they’re easy. Who doesn’t love their entire presentation scripted for them so they can just read it right off the screen?

The audience, that’s who! Instead, try minimal words that engage the minds of your audience.

Find a TED talk in your industry. If you watch TED talks, you’ll notice there’s no reading off of Powerpoint cue cards. It’s all about the stage presence. Share a favorite talk with presenters so they understand what you’re looking for.

Remind them bullets don’t build rapport. If someone makes you laugh or feel at ease, you respond favorably to them. This can’t be done with a fat, floating period. If your presenters want to connect with the audience, a lot of words on screen isn’t the way to do it.

Use slides as jumping off points. Encourage your speakers to use commanding visuals on their slides as jumping off points for conversation.

Help presenters be the best they can be. Offer templates. Be open to discuss design with them, or put them in touch with someone who can help. Remember, your presenters may be subject matter experts, but they may need a little help when it comes to the features of Powerpoint or the aspects of design. They may have a creative idea but are afraid to try the tech behind it.

IN CONCLUSION

There’s a lot that goes into a good event presentation and we’ve given you plenty to think about and some handy templates and examples to start you off.

Now onto you:

• Do you have a tip to make this page better? Send an email to [email protected] .
• Do you have more tips and advice to add about creating awesome presentations? Comment below.
• Do you have a colleague who may benefit from reading this page? Share it with them.

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How to Plan Event Planner Presentations that Inspire

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Your incredible abilities and creativity as an event planner won’t matter if you can’t land new clients . And sometimes, even the savviest event professionals struggle with some of the sales aspects of the business. One area of improvement you can explore is your presentation. And there are tips to know best practices to leverage when it comes to presenting your proposal. Here’s how to strategize and plan for your next big client meeting, so you can dazzle your prospect with an inspirational and wow-factor-infused presentation.

Carefully Plan Your Pitch

What you have to offer needs to address your potential client’s precise pain points. And you’ll have uncovered these pains during your discovery conversations prior to this official presentation meeting. To develop a strong outline for your presentation, lead with information you gathered from them and structure working with you as the only obvious solution. 

Key Takeaway: The presentation should be all about them, not you. The cover or opening slide should have their logo and details. Make sure every supporting slide or page speaks to the client.

Create a Presentation Experience

Much like you plan for an event experience, you should make sitting through your presentation its own unique experience. Use visuals to tell your story and help clients envision what event elements you can create. The human brain will process visual data 60,000 times faster than text alone. And it’s the visual and creative aesthetics of your presentation that will engage your client.

Key Takeaway: Get just as creative about your presentation as you would with planning the event itself. Clients will be sold on big ideas, stories, and visuals.

Make Your Presentation Conversational

Be mindful as you draft your presentation language that this meeting is intended to be a conversation. Use text and incorporate slides that encourage clients to ask questions and respond to your presented information. Keep the conversation open, so you can address sticking points and maintain dialogue as you go.

Key Takeaway: The presentation should showcase your itinerary, allowing you to control the conversation. But remember, it’s a conversation, meaning you need elements of pause, allowing your clients to respond.

Transparency in the Details

Avoid fine print in your presentation. Your clients will need to clearly understand the value you have to offer in your event planning services, your timelines to deliver the momentous experience and your anticipated costs. Dedicate a slide to explaining your costs and vendor budgets. Create a visual outlining your communication strategy during the planning, including an accountability timeline you’ll both follow. 

Key Takeaway: Transparency builds trust. Be upfront with your clients about anticipated challenges, expected costs, and realistic timelines.

Position Your Services As the Homerun

Toward the end of your presentation, but before the call to action slide, you’ll want to spend a few minutes talking about your event planning services. Demonstrate your business as the homerun solution, precisely positioned to meet your client’s every need and expectation. Use proof points to back up your claims, too, including testimonials and past event data. This will put your client at ease, knowing that partnering with you for their upcoming event is the absolute best decision they can make.

Key Takeaway: Show your clients what makes you unique and back it up with proof, showcasing you’re the best-fit event planner for the job.

A Clear Call to Action Step

Don’t presume your potential clients know what you want them to do next. Reserve the final slide or portion of your presentation as the call to action. Position this step as an action verb, positively reinforcing the decision to work with you. Make it easy to take the final step by using language like, “if ABC sounds incredible, then all you need to do is XYZ.” This is your chance to address any final questions or concerns. 

Key Takeaway: Don’t forget to ask for the business and instruct your client what it is you want them to do next.

As a New York event planner, you know how to dazzle clients with your event experiences. Bring the same level of enthusiasm, organization, and intention to your presentation skills, too. And start closing more deals!

For more inspiration for improving your presentations or other marketing aspects of your business, learn from the best at The Event Planner Expo! And contact our team or follow our ongoing blog series to keep up with the latest event industry trends.

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Best Practice: 5 Tips to Keep in Mind When Creating an Event Presentation

• Author Sue Serra
• Published June 5, 2018

Event presentations can feel overwhelming as you juggle the story, the speaker’s strengths or weaknesses, the audience perspective, the screen, the lighting, the experience, the timing, and the list goes on. Here are a few things to keep in mind as you work on your event presentation.

Your venue and screen ratios matter.

How big is the venue? Is it a super size screen? How many people will be attending? Will there be anything blocking views from certain seating areas? Will this need to have slides for webcasting?

Don’t allow these questions to be an afterthought because it takes time and a little pre-planning to make things work for vastly different screen sizes.

Think about pace. 

While many events begin with an opening act or video, the energy level can drop quickly if the audience is then subjected to “death by PowerPoint” slides. While having some high energy moments is essential, you also want to leave room to build. The audience should experience both highs and lows, high energy as well as thoughtful moments and dramatic pauses.

Get your story down first. If it’s going to be in constant flux up to the event, keep in mind that you don’t need a content-driven slide behind you at all times. An excellent presentation takes into consideration visual fatigue. Consider a more fluid approach that focuses on the relationship of the audience to the speaker. Take a break and speak in front of a simple backdrop, then shift to imagery or slides when it helps your message.

A presentation is a whole experience, not just a set of slides. 

Don’t just think about creating slides. Think about how lighting and audio might be used to engage your audience further. Changes in the atmosphere, lighting, and sounds are design experiences to perk up your audience.

While you may have a great speaker on stage, in longer presentations, introducing other experts or customers on stage or through video can offer the audience a deeper more well-rounded understanding. By incorporating short videos between talking points, the presenter can get a short break, and you shift the audience experience for a bit to keep things feeling fresh.

Shifting the format from a single speaker to two speakers having a conversation or even a panel discussion can also help add structure and excitement to longer presentations.

People remember how you made them feel more than what you said. 

You might know what you want to tell your audience, but how do you want to make them feel? Tone, visuals, audio, and pace will create a cohesive mood across all your presentations.

The audience is looking for human connection. Overusing slides can diminish the speaker’s ability to have an emotional connection with the audience. And while the presenter may be reading from a script, this doesn’t mean you need a visual for every sentence.

When you do need slides try to rely on imagery, rather than text, to tell your story.

A broader visual allows more room for emotional engagement. Presentation visuals should enhance what you’re saying, not do the talking for you. A good rule of thumb is to focus on one point per slide.

The design of the experience should feel cohesive. 

While a lot of attention is spent on the presentation for a keynote speaker, many events have smaller breakout sessions that dive into more detail.

At the minimum a consistent presentation template is essential, but the majority of these presentations are heavier content layouts. Consider having a slide library of common layouts created for the event’s brand to keep a consistent tone.

If you are using an agency, get them involved early. An agency can help polish your story, and if there is time up front, they may suggest things you had not considered.

You are putting on a show, and it should be entertaining! 

Beyond the pure entertainment side of an event, creating smaller entertaining moments can be just as important.

While you may have some serious points to make, don’t be afraid to have fun! A good laugh now and again can create an excellent connection between the audience and presenter. And if at any point things don’t go as planned, roll with it and laugh it off. These moments are very human and make the speaker that much more approachable.

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Home Blog Business Event Planning Made Simple: A Guide on Event Planning Templates + Examples

Event Planning Made Simple: A Guide on Event Planning Templates + Examples

According to Allied Market Research , the events industry is projected to reach a staggering $1,552.9 billion by 2028. As the industry continues to thrive, event planners face the challenge of delivering memorable experiences while efficiently managing various aspects of the planning process. 

Whether you organize a corporate conference, a manufacturing tradeshow, or a leadership seminar, the key to success lies in effective event planning. And one tool that has proven invaluable in achieving this success is event plan templates.

In this guide, we delve into the world of event planning while exploring the vital role that event plan templates play in supporting and streamlining the planning process. 

Regardless of the nature or scale of your event, incorporating these templates into your workflow can enhance your productivity, ensure consistency, and mitigate potential risks.

Table of Contents

Types of Business Events

Purpose, goal, and objectives, timeline and processes, the event planning team, budget + logistics planning, branding, marketing, and promotion.

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Event Program and Agenda

Evaluation and feedback, what are event planning templates, case study: business conference event plan, design and plan successful events every time, what is event planning .

Event planning is the process of conceptualizing and designing an event. The practice consists of coordinating all the details for an event of any type; meetings, conventions, trade shows, ceremonies, etc.

Event planning is part of event management and focuses on all pre-event stages, including strategy, concept development, and detailed planning. In contrast, event management itself deals primarily with the execution and operational aspect during the event itself.

The primary output of an event planning process is an event plan that will guide the event management team to prepare and coordinate a successful event. Sometimes, the first output is an event plan proposal that needs approval before becoming a complete event plan. 

The case study at the end of this article is an event plan proposal.

Business events are either internal for the company’s employees and stakeholders or external and aimed at other businesses or potential clients.

Here are some of the most common types of business events.

Business Conferences

Conferences bring together professionals to exchange knowledge and discuss a particular subject in panel discussions and workshops.

Trade Shows

Trade shows allow companies to showcase products or services to a targeted audience in specialized booths. 

Seminars are educational events focused on specific topics or industries through expert presentations and interactive discussions.

Product Launches

Product launches are events introducing new products or services to the market, creating buzz, and generating media coverage.

Team-Building Activities

Team-building events strengthen bonds and enhance employee collaboration with games and problem-solving challenges.

Networking Events

Networking events provide a platform for professionals to connect, build relationships, and expand their professional network.

Award Ceremonies

Award ceremonies recognize and celebrate the excellence of individuals or teams in various fields by acknowledging outstanding achievements.

Charity Functions

A charity function primarily aims to raise funds, create awareness, and support charitable causes by gathering donations.

What Constitutes Event Planning?

Event planning involves a comprehensive approach that starts with defining an event purpose and culminates in an event plan proposal or event plan. 

Along every step of the event planning process, event planners use PowerPoint templates to help the team stay on track and plan effectively.

An event’s purpose is the overarching reason why the event will take place. The goal fulfills the purpose, and the objectives achieve the goal.

To determine the event purpose, answer the 5W1H; Who, What, When, Where, Why, and How. Define a SMART event goal using the SMART framework , and write the objectives precisely as they will fulfill the event goal. 

Here are two templates to help you:

You’ll see how all three (purpose, goal, and objectives) work together in the case study at the end of this article.

Answering the 5W1H also helps identify the target audience for the event. Use a persona analysis template to define how to conceptualize the event in a way that will positively impact them.

The event planning process needs transparent processes to keep everything on track. These processes all have templates you can use:

• A roadmap to define key milestones and deadlines. 
• A work breakdown structure to outline all the tasks and action items.
• A communication plan for transparent communication processes between team members or the team and the client.
• Schedules and agendas to organize all event planning meetings.

Here are two Event Planning PPT templates to help you:

All events need a team to cover all planning tasks effectively. Depending on the event’s magnitude, some roles listed below will require a subteam.

• An Event Director with ultimate decision power.
• An Event Coordinator is responsible for day-to-day admin work.
• A Financial Coordinator in charge of the budget and allocation of monetary resources.
• A Marketing/Communications Director in charge of marketing campaigns.
• A Technical Director to oversee all audio, video, and media tasks.
• A Creative Director oversees all visual aspects like a website, invitations, signage, and more.

Budget and logistics in event planning consist of minute details that must be tracked, confirmed, and completed. Typically, budget and logistics are managed with spreadsheet and checklist templates.

Budget planning includes the following analyses:

• A budget forecast with a projection of fixed and variable costs. Fixed costs are the ones that won’t change, and variable costs will go up or down depending on the circumstances. 
• The expenses sheet includes food & beverage, team, staff, decor, travel, marketing, venue rental, streaming flatforms, tech, etc.
• Revenue sources sheet including advertising revenues, concession, booth rental fees, registration, and sponsorship.
• A contingency fund in case of unforeseen circumstances.

Logistics planning includes:

• Finding a venue.
• Hiring vendors.
• Negotiatinsterms and signing contracts.
• Defining speaker availability.
• Organizing flights, transport, and accommodation.
• Receiving booth applications.
• Minding health & safety protocols

Internal and external events have different branding, marketing, and promotion requirements. It all depends on the event’s purpose and magnitude.

Event branding uses company brand guidelines to direct all visual communication and assets for the event. These include simple elements like the logo, colors, and fonts to what style of imagery to use or what type of messaging is incorporated. Typically, event branding is used for both internal and external business events.

Event marketing and promotion are generally used for external events that sell tickets, sponsorship opportunities, and other marketable event aspects. But occasionally, an internal event will use promotion techniques to remind employees about the event weeks or days beforehand.

Some events offer sponsorship opportunities for businesses to provide funds in exchange for something valuable that will benefit both the sponsor and the event attendees. 

These are the most common types of event sponsorship:

• Financial: Purely monetary help offered as a deposit to the event planning committee or payment of one of the event logistic necessities; food, wifi, venue.
• In-Kind: The sponsor offers their services or products for free.
• Media: Promotional help about the event on different media outlets; social media, television, radio, etc.
• Promotional: Influencers, bloggers, writers, and others promoting the event on communication channels.
• Packages: Businesses pay a set amount for several brand highlight opportunities in the event; a logo in the poster, a banner in the venue, a speaking slot, etc.

The event program and agenda detail all the activities during the event. Your event program can be designed as a schedule with detailed times, presenter or facilitator details, or more creative compositions that inspire attendees throughout the day.

The evaluation and feedback process after an event is critical to give you insights into what worked and what didn’t. You can send attendees forms or surveys after the event or ask attendees to leave feedback while at the event.

Regarding event performance indicators, more than 80% of event planners consider attendee satisfaction and engagement an important KPI.

Event planning templates are predesigned resources that serve as frameworks for organizing an event. There isn’t just one event planning event template but a collection of them, each with its own purpose. 

Industry-standard templates will save you and your team tons of time and significantly reduce the possibility of forgetting or skipping essential details.

In the section above, we suggested some templates that aren’t precisely event related but can help in the process nonetheless.

Event Planning Checklist Template

The event planning checklist template is where the event planner tracks all the necessary actions toward planning a successful event. These templates consist of a list that applies to all event types, plus other detailed activities that different events might need. You can add or remove what you need concerning your circumstance.

Event Planning Timeline Templates

Planning an event takes time; you need an event planning timeline template to use that time effectively. Show the team what’s expected at every milestone and when tasks and actions must be done.

Event planning timeline templates can be roadmaps, schedules, or Gantt charts . It all depends on your planning style.

Event Plan Presentation Template

An event plan presentation template is a slide deck on which the event planner shares critical information about an event concept, event plan, budget, logistics, and more with an audience of investors, decision-makers, or sponsors.

Event Plan Proposal Presentation Template

Much like an event plan presentation, an event plan proposal highlights all the same concepts but as a proposal. This slide deck template pitches the event to the decision-makers who will say yes or no to the event going ahead.

This template will help with both an event plan and the event plan proposal:

Event Budget Templates

With an event budget template, you can forecast costs efficiently, always keeping track of fixed and variable costs and managing a contingency fund. These templates look like spreadsheets or tables that make it easy to see costs per item and the difference between the projected amount and the final cost.

Event Venue and Vendor Templates

Event venue and vendor templates cover all key elements, actions, and information about the event venue (the location) and the vendors hired to supply their services.

Event Registration Template

Some events, especially public ones, must be registered with local officials. Sometimes, the authorities will supply an event registration template for you to fill in, but occasionally you’ll have to create your own. An event registration template includes all key data about your event, like who is organizing it, how many people will attend, and who will clean up.

Attendee Registration Templates

Attendee registration differs per event type. Paid in-person events involve attendance fees and costs, free events might only need a signup list, and online events use digital forms for attendees to reserve a spot in the virtual meeting room.

Event Speaker Checklist

An event speaker checklist can be internal for the event planning team or created specially for the speaker.

Internal event speaker checklists track all critical information like travel details and unique requirements. Use a list per speaker to ensure everything runs smoothly for them.

Checklists for the speaker ensure that they know what to expect and come prepared for their presentation.

Event Tech Checklist

All events involve tech of some sort, and to ensure everything is ready and working, you need an event tech checklist. Your specifics will differ according to what type of event you’re planning, but the idea is to keep track of all tech necessities on time for your event to succeed.

Event Agenda Template

Event agendas in your event plan match the overall presentation design, but the event agendas you give attendees are another story altogether. The agenda slide template for your plan or plan proposal covers what will happen during the event. The audience for that template is your team, decision-makers, sponsors, or partners. 

The agenda template for your attendees is different. These agenda templates are eye-catching, inspiring, and worth taking home. Add your event brand assets along with your content to finish the design.

Event Sponsorship Templates

Event sponsorship templates will help your event planning team create a proposal that matches your event needs and style. You can use a simple proposal template that includes sections where you can specify the type of sponsorship per sponsor.

Another type of sponsorship template includes sponsorship packages with different price tags that contain lists of detailed items or opportunities included in each package.

Event Feedback and Evaluation Templates

Event feedback and evaluation templates can be both internal and external. You can poll your event planning team and ask attendees for their feedback. Likewise, you can ask speakers, vendors, sponsors, and partners how they felt about the event.

StellarCorp, a multinational manufacturing company with offices in three major cities, wishes to organize a leadership summit. Their in-house event management team has prepared an event plan proposal for StellarCorp CEOs to approve.

Discover the event plan proposal presentation that sealed the deal. 

Cover: Key Event Details

The cover is a welcome mat to the presentation and highlights the event name and key details. 

StellarCorp Leadership Summit

Potential dates: June 12-15 or October 10-14, 2024

Location: New York 

Attendees: Senior managers from New York, Los Angeles, and Miami offices. From HR, marketing, sales, and innovation departments.

Interested presenters and key speakers: Corporate leadership guru Kristine M. and Communication specialist Jack S.

Introduction: Purpose, Goal, and Objectives

The presentation’s first slide highlights the event concept, purpose, goal, and objectives.

By sharing a clear hierarchy of purpose>goal>objectives in a pyramid design, the event planning team sets the stage for the rest of the presentation.

This leadership retreat aims to empower senior managers with the professional skills, insights, and necessary relationship-building techniques to lead effectively and positively in a dynamic business environment.

The goal of the leadership retreat is to strengthen and inspire efficient and positive leadership in senior management through interpersonal communication, strategic thinking, and the right skills to drive organizational success.

3 Objectives:

• To enhance leadership skills through interactive workshops and coaching sessions focusing on refining leadership capabilities, decision-making, and innovation.
• To foster strategic thinking through facilitated discussions where attendees will develop a shared strategic vision and craft actionable goals to learn how to navigate challenges and leverage opportunities.
• To strengthen interpersonal communication by conducting networking activities and team-building exercises to cultivate trust, communication, and collaboration.

Event Plan Schedule with Milestones

The following section in the event plan proposal is the event plan schedule highlighting key milestones. Showing this information to CEOs will give them an idea of how long the planning stage will take and if it’s feasible and aligned with their organizational goals.

Since the team has already done much of the work to create a plan proposal, the timeline starts with the CEOs signing off and covers the next two months of the planning activities.org chart.

• Conduct a kickoff meeting with the event planning team to review the Leadership Summit’s purpose, objectives, and goals.
• Review the budget projection and financial plan.
• Confirm the target audience and expected number of attendees.
• Research and select suitable venues in each of the three major cities.
• Delegate venue negotiations and contract signing tasks to team members.
• Review and approve the selected venues.
• Develop a comprehensive agenda and program for the Leadership Summit.
• Identify and invite keynote speakers and workshop facilitators.
• Create a registration system and launch the website or registration platform.
• Initiate promotional activities to generate awareness about the event with senior management.
• Review and approve the design and distribution of formal invitations.
• Confirm speaker availability and finalize their session topics.
• Arrange audiovisual equipment, staging, and decor based on the venue requirements.
• Coordinate with catering services to plan meals and refreshments during the event.
• Design and produce event materials, badges, signage, and handouts.
• Develop a communication plan.
• Organize transportation arrangements for attendees, if needed.
• Finalize logistics, including room setups, seating arrangements, and technical requirements.
• Coordinate with vendors for additional services, such as event security or photography.
• Conduct a comprehensive team run-through of the event schedule and logistics.
• Conduct a final review of all event materials and attendee lists.
• Prepare an event-day checklist and distribute it among the planning team.
• Handoff to the event management team for on-event activities.

The next slide is all about presenting the event planning team. Team members and their roles are displayed using a hierarchical organizational chart, with the event director at the top and the other directors and coordinators on the second level. Team members for each section go below their leader’s column.

• Event Director (top of the org chart)
• Event Coordinator (second level)
• Financial Coordinator (second level)
• Marketing/Communications Director (second level)
• Technical Director (second level)
• Creative Director (second level)

Logistics Overview

Across one or two slides, the team shares a logistics overview, including all the event’s top-level details. All items are listed in a table separated into horizontal sections that cover details for the venue, f&b (food and beverages), and tech requirements.

Venue: NY Hotel Chain Conference Room

Attendee Registration: Online

Seating arrangements for seminars: audience

Seating arrangements for workshops: table groups

Parking facilities: Superpark

Accessibility: AccesNY

Accommodation: NY Hotel

Transportation: Uber

Tech: eventtech NY

Catering and Refreshments: Cater NY

• Allergies and dietary restrictions forms

Event materials and signage: NY design

Health and Safety measures: EventSafe

Budget Projection and Forecast

Next is the budget breakdown, with which the team shares a budget forecast and projection for all event costs. The budget table or sheets show prices for all the details, referencing whether the cost is fixed or variable. It also includes a contingency plan and a final estimated budget.

• Rental fees for event spaces: $10,000
• Additional charges for breakout rooms or meeting rooms: $3,000
• AV equipment rental and setup costs: $5,000
• Hotel accommodations for attendees and speakers: $15,000
• Group rates or negotiated prices: $2,000
• Transportation services, including airport transfers and shuttles: $4,000
• AV equipment rental, such as projectors, screens, and sound systems: $8,000
• Technical support and on-site technicians: $3,000
• Internet and wifi services: $2,000
• Food and beverage catering for meals, snacks, and refreshments: $20,000
• Special dietary requirements or customized menu options: $3,000
• Coffee breaks and beverage stations: $2,000
• Online registration platform or software: $2,000
• Ticketing services and payment processing fees: $1,000
• Badge printing and lanyards: $1,500
• Printing and production of event materials (badges, programs, handouts): $3,000
• Signage and banners for venue branding and directional guidance: $2,000
• Promotional items or giveaways: $2,500
• Promotional campaigns: $5,000
• Design and production of promotional materials: $3,000
• Sanitization stations and supplies: $1,500
• Health and safety signage and communication materials: $1,000
• Insurance coverage for the event: $1,500
• Permits and licenses: $1,000
• Staff and volunteer expenses: $2,500
• Allocate a portion (10%) of the total budget for unexpected expenses or changes: $10,000
• Total Estimated Budget: $115,500

The Event Program

The final slide in the event plan proposal is a draft of the event program. As of the day of the proposal, the team brings a short list of topics chosen with the HR team:

• “Leadership in the Digital Age”
• “Building High-Performing Teams”
• “Effective Communication Strategies for Leaders”
• “Innovation and Disruptive Leadership”
• “Leadership in Crisis Management”
• “Developing Emotional Intelligence for Leaders”
• “Leading with Purpose and Authenticity”
• “The Future of Leadership: Trends and Insights”
• “Driving Innovation and Change in Organizations”
• “Strategic Leadership for Business Growth”

Event Program for Stellar Corp Leadership Summit:

Morning Session:

– 8:00 AM – 9:00 AM: Registration and Welcome Refreshments

– 9:00 AM – 9:30 AM: Opening Ceremony and Welcome Address by CEO

– 9:30 AM – 10:30 AM: Keynote Speaker 1

– 10:30 AM – 11:00 AM: Networking Break

Mid-Morning Session:

– 11:00 AM – 12:00 PM: Panel Discussion

– 12:00 PM – 1:30 PM: Lunch Break

Afternoon Session:

– 1:30 PM – 2:30 PM: Interactive Workshop

– 2:30 PM – 3:30 PM: Keynote Speaker 2

– 3:30 PM – 4:00 PM: Networking Break

Late Afternoon Session:

– 4:00 PM – 5:30 PM: Breakout Sessions:

– 6:00 PM – 8:00 PM: Networking Reception and Dinner

– 8:00 AM – 9:00 AM: Registration and Networking Breakfast

– 9:00 AM – 10:00 AM: Keynote Speaker 3

– 10:00 AM – 11:00 AM: Panel Discussion

– 11:00 AM – 11:30 AM: Networking Break

– 11:30 AM – 12:30 PM: Interactive Workshop

– 12:30 PM – 2:00 PM: Lunch Break

– 2:00 PM – 3:00 PM: Keynote Speaker 4

– 3:00 PM – 4:00 PM: Panel Discussion

– 4:00 PM – 4:30 PM: Networking Break

– 4:30 PM – 6:00 PM: Breakout Sessions:

-6:30 PM – 8:30 PM: Gala Dinner and Awards Ceremony

– 8:30 AM – 9:30 AM: Networking Breakfast

– 9:30 AM – 10:30 AM: Keynote Speaker 5

– 10:30 AM – 11:30 AM: Panel Discussion

– 11:30 AM – 12:00 PM: Networking Break

– 12:00 PM – 1:00 PM: Interactive Workshop

– 1:00 PM – 2:30 PM: Lunch Break

– 2:30 PM – 3:30 PM: Keynote Speaker 6

– 3:30 PM – 4:30 PM: Closing Keynote Speaker

– 4:30 PM – 5:00 PM: Closing Ceremony and Recap

– 5:00 PM onwards: Optional Networking Sessions and Farewell

Creative and Design 

The event plan proposal ends with a draft of the creative and design material for the event itself and the promotional material to be sent out beforehand. 

The mood board that served as inspiration for the event’s graphics is also listed in the presentation since it captures the ideas that CEOs must be in touch with to check if they represent the core values behind this event.

The event planner reminds the CEOs that the Leadership Summit is vital for the company because when you take care of your people, your people take care of you.

The presentation ends on a high note with a thank you slide and a quote by Judy Allen, author of The Executive’s Guide to Corporate Events & Business Entertaining, “What sets your business function apart is not the amount of money you have to spend but how creatively you tap into your customers’ senses.” 

In this guide, you learned just how essential event plan templates are when planning an event. There’s no reason to reinvent the wheel when all the resources are at your fingertips. 

There’s one for every aspect of the planning process, from event plan checklist templates to registration form templates. Use SlideModel templates to plan, organize, present, and pitch amazing events every time.

1. Event Planning PowerPoint Template

A slide deck tailored to present an event action plan. This selection of slides is not designed to fit any particular industry, making them ideal for different sectors like corporate events, private events, academic events, and charity events.

Inside this slide deck you can find:

• Agenda Slide
• Event Goals
• Event Main Details
• About the Event
• Event Funnel
• Marketing Plan
• Timeline Template
• Project Status & Completion Rate

A versatile slide with bold graphics in a delicate color palette. Fully customizable to meet the branding requirements of your project or your styling preferences. Check it out!

Use This Template

2. Onboarding Checklist PowerPoint Template

Although onboarding templates are commonly associated with hiring and coaching new employees into organizations, in this case, the Onboarding Checklist PowerPoint template is relevant to track the activities assigned per specific time slot. We can arrange tasks by day, week, month, quarter, or even year. The checkmark icons help us signal which tasks are completed and which are in process, which in turn can give us an estimation of the event’s task completion rate.

3. 8-Week Event Planning Timeline Template for PowerPoint

If your event requires a carefully planned agenda, but you don’t want to fall into a traditional Gantt Chart template, be sure to check this 8-Week Event Planning Timeline Template for PowerPoint. In two different color schemes, we find two slides showing a calendar format similar to Google Calendar, arranged in weekly blocks by column. Sort out your tasks by creating blocks spanning multiple columns or staying bounded in the same week.

4. Event Management PowerPoint Template

We don’t want you to stick to simple diagrams for your event presentation slides: get ready to incorporate professionally designed vector images themed for event planning presentations.

A slide deck containing a broad range of vector art illustrations, including human figures, graphs, checklists, calendars, and other relevant figures that help you create an engaging event planning presentation. Check it out now!

5. Virtual Festival Event PowerPoint Template

If you are planning a virtual event, this is the slide deck you should check. With colorful slides and custom-made festive graphics, these placeholder images help to introduce speakers in a fashionable way, as well as promote your event with an event hashtag slide (ideal for social media engagement).

Be sure to implement these slides in your next virtual event advertisement for maximum engagement. Check them out!

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Event Management, Planning Filed under Business

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Every organization has grand goals on their business agenda. However, there is a long way between formulating those goals and seeing the results of their successful accomplishment. A lot of things can happen in-between, the project can get side-tracked, the timeline may change and new threats may emerge. To get a better sense of what needs to be accomplished and how? Most managers regularly engage in strategic planning.

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How To Create a Meaningful Corporate Presentation

Within an infinite number of corporate events out there, how can you make sure yours stands out? Better yet, when your event is over, how do you ensure your attendees will feel like they gained value from what you had to offer?

A meaningful presentation will help you build strong professional relationships, build your credibility, and maintain your presence as a leader. To create a valuable corporate event, you must consider a variety of factors. However, one of the most important elements to consider is the presentations and content. A strong corporate presentation will include meaningful, easily consumable content connected to your event goals, tell a story, use clear language, and prioritize audience interaction.

Our years of experience helping industry leaders conceptualize and manage successful events has allowed us to create our own proven, concrete approach to corporate event planning. We’re sharing our tips with you in a two-part blog series.

In our first post , we covered how to choose your event type, create an agenda and goals, determine your overall message, and keep your attendees happy.

In this second and final post in the series, we will dig deeper and focus on how to create an impactful corporate presentation.

Be intentional with your content

What Bill Gates said in 1996 still rings true today. When it comes to building influence, content is king. Further, content plays a significant role in meeting your audience’s needs and communicating your message.

Just as the most successful conferences and meetings incorporate the themes in all aspects of the event, using the right content can add needed depth to the talk. Taking a cue from your event’s strategy and goals, consider the types of content that will tie the main takeaways together for your audience. What is the message that you want the audience to carry home at the end of the event, or your call to action at the closing keynote?

Establish your presentation’s outcome and goals

Hosting corporate events and conferences offers a unique opportunity to share insights, discuss strategy, and connect with industry leaders. However, fully connecting with your audience requires a clear understanding of their needs and your goals for the event.

One way to frame your thinking about connecting with your audience is using the “know-feel-do” framework. This exercise will help you outline your presentation’s main ideas as you identify the most relevant topics to your audience, as well as the takeaways for attendees.

Breaking it down, here are the three key focus areas:

What information do you want your audience to take away from your presentation?

As an example, the answer could include your company or team’s plans for success, details on a new initiative, how to solve a common industry challenge or details on a new program. The key is to determine the main points that you want people to absorb throughout the presentation.

What emotional response do you want to elicit from your audience?

For example, do you want attendees to fear the status quo, get excited about your new approach, or gain confidence in your leadership team?

Knowing how you want attendees to feel will help you test word choice as you create your presentation’s messaging. We will offer more insight on how to evoke emotion from your audience later in this post.

How will you turn your audience’s attention and interest into action?

• First, limit yourself to identifying three to five key actions per presentation. The odds are low that someone would follow through on more than a handful of steps.
• Second, be specific. Whether you want your audience members to reach out to an account manager or review the revenue opportunities of your latest offering, using direct instructions will give attendees clarity on next steps.

Building a clear understanding of what you want your audience to know, feel, and do will add exponential value to your content.

Make your presentation flow

At any one time, today’s professionals are often juggling several tasks demanding their attention, often on multiple devices, which is why during your presentation, it’s important to captivate your audience quickly and find a way to hold their attention. At The Spur Group, we’ve worked with numerous executives to build and deliver presentations that resonate with people. We offer five tips that you can use to ensure your next presentation flows well:

Set the context for your audience

Inevitably, you have a lot of information to cover throughout your presentation. Your topics may include new solutions that are faster and less expensive than your competition, additional services that make it easier for your customers and partners to implement solutions or innovative financing options that make the buying decision easier for your customers.

Presenters are often so familiar with their topic that it’s easy to forget the larger context and jump straight to the talking points. However, you need to set up your audience for what they are about to hear. Otherwise, they won’t understand the significance of your main talking points. Once the audience understands the full narrative, the likelihood increases that they’ll be receptive to your key points.

Acknowledge your audience

Sometimes, presenters make the mistake of focusing primarily on themselves during presentations. You might be familiar with this type of speech:

“We are so pleased to be here. As a leader in software and technology solutions, we have a lot of new innovations we are excited to tell you about, but these are just another step in our long history of ground-breaking work. Over the past 10 years, we have deployed more than our share of firsts...”

Why should your audience care about your company? How does it affect them?

Consider this alternative:

“We are so pleased to be here today, talking with some of our most important customers. As a company, we have several jobs. One of them is to listen to you with great intensity. Custom feedback has informed all of our most important innovations, and today, we’re excited to share some new ones with you...”

In this example, the speaker positioned customer feedback as a primary reason for the speaker’s success. The audience will become more receptive to the presented information once the speaker creates a connection with them.

Tell a story with a clear arc

Say you’ve been asked to speak about your organization’s approach to change management at an international conference. You may consider asking each of your team leaders to submit a section for the presentation. However, content from many different authors and perspectives can hinder the flow of your story.

You don’t have to do everything yourself. But you do need to build your presentation with a clear story arc in mind. As you design your talk, make sure it includes a clear beginning, key points to hit, and a wrap-up. If you use content from other team members, you will need to place it strategically throughout your presentation slides, so the story remains fluid. In other words, the content you gather from your team should be restructured to follow the arc you’ve developed.

Don’t avoid difficult topics (when necessary)

It’s common to want to focus on the positives when preparing for a presentation, however, this isn’t always the right approach when there’s an elephant in the room. Usually, if you are dancing around the obvious topic, the audience will notice.

If you are representing a company undergoing a drastic change, going through a financial hardship, experiencing friction in the marketplace, or another significant event, it’s important to address the issue (when possible) and explain the steps you will take to resolve it. Being transparent about the conflict at hand will allow you to build credibility with your audience. At first, your words may evoke feelings of anger, disagreement, disgust, and surprise within your audience. However, choosing to address a tough discussion can create a powerful opportunity to inspire your audience.

Balance your visuals and content

You’ve likely sat through presentations displaying charts and graphs with indecipherable numbers or images that do not add value to the speaker’s key points. Nevertheless, there are endless ways to make a presentation visually appealing.

Renowned author and motivational speaker Simon Sinek rarely uses any sort of presentation deck. He is known for his ability to deliver captivating presentations with nothing more than a large pad of paper and a marker.

Emulating Simon’s simplistic yet powerful delivery style, here are three suggestions to remember when creating your presentation’s visuals:

• Maintain the focus on you rather than the visuals behind you
• Keep your visuals simple
• Try using a mix of images and videos

Try to balance the visuals and words on your slides. Often, you’ll see executive presentations with visual slides that have one or two words. According to experiments in communication and memory, information delivered through images is more memorable than information delivered through words alone.

The measure of an impactful presentation is whether you’re able to leave a lasting impression on your audience. Delivering a powerful message is the key to inspiring everyone to act. By cultivating a powerful connection with attendees, setting the context, telling a story, addressing tough topics, and using meaningful visuals, your audience will walk away from your demonstration feeling motivated and empowered.

Use snackable content

One way to help you balance your visuals and words in your presentation is to find opportunities to use snackable content . Snackable content is shorter, easily consumable content that’s often a concise version of more complex information. Our experts at The Spur Group offer five ways to use it in your next event:

Find your ‘snackable moment’

Look for places where you can break down big ideas into small parts. Try to break down those ideas as briefly as you can. Look for concepts that can be conveyed effectively in no more than 10 minutes. Five minutes or less is even better. Within your broken-down ideas, try to find your snackable moment. In other words, your objective is to identify opportunities for a speaker to succinctly provide insight on a single problem or pain point and concisely present your business solution. Then develop the talking points. Spare the details unless they add meaning and value to your main points. Remember, you just want to convey one or two critical ideas.  

Leave the audience with a teaser 

By the end of your speech, your audience may be thinking, ‘What’s next?’ Take advantage of that emotion and end each presentation with a leading question. For example, “That solved our first problem. But what happens in this (next) scenario?” or “You might think that’s the hardest part. Have you thought about (next issue)?”  You want to entice the audience to attend the next session or watch the next video in the series. For example, “That solved our first problem. But what happens in this (next) scenario?” or “You might think that’s the hardest part. Have you thought about (next issue)?”

Use insights from your own network

Anyone can be an expert on a certain topic for just five minutes! Identify people in your own network who have specialized expertise and perspectives on topics relevant to your presentation’s main ideas.

Some ideas of people other than yourself that you could gather content from could include those who:

• Speak with customers after their first inquiries
• Follow up after a purchase
• Talk to your vendors 
• Answer emails or reply to tweets and comments on social media when problems arise
• Deal with gathering feedback after events
• Write your annual report or present to your board of directors 
• Have been with the company the longest
• Are the newest hires
• Are always the first person to brainstorm new ideas and embrace new tech
• Sit on your board of directors

All of these people have unique points of view and knowledge that can be converted into snackable content.  

Film and repurpose

Whether your event is virtual or in person, be sure to record all the short presentations. You can showcase your videos on your company website and social media accounts. Once your event is over, your customers won’t want the material to be gated. Provide links and remind them of your hashtags. Do your best to show people the relevance of each video and how one piece of content links to another. Guide them through your event tracks or themes and highlight the kinds of questions you’ve answered or problems your business has solved. You could even take it a step further by following up with your CRM and targeting or re-targeting people who would appreciate the fast, easily understood responses to common concerns. 

Test your content

Let data drive your decisions. If your developers, salespeople, CEO, or stakeholders need to be convinced of the value of snackable content for your event, test short posts and videos versus longer ones before your event. Identify which get more engagement. Gathering data on the most effective content beforehand will give customers a voice to tell you what kind of content they really want.  Snackable content is a simple, effective way to grab customer attention and leave an impact on them. And just like the best snacks, customers will keep wanting more!

Use real language

How can you ensure your message to your audience is clear? No matter how dynamic your content or the quality of your presentation skills are, if you use wordy language or jargon, your message will get buried. Using precise and accurate language will ensure the clarity and quality of your presentation. Here are three ways to help clean up your language:

Say what you mean

This may seem like an obvious guideline, but using flowery, inaccurate language is a common mistake. Without realizing it, sometimes presenters will use language that is approximate, but not exact to the message they intend to convey. For example, take the words “viable” and “feasible.” They are often used interchangeably — but they do not mean the same thing. “Viable” refers to whether or not something is capable of surviving, whereas “feasible” refers to whether something is possible. Choose words that most accurately portray what you mean.

Avoid jargon

No one would ever speak German to a Spanish-speaking audience. In the same sense, you shouldn’t use highly technical words or phrases with an audience who is unfamiliar. Communicate in a clear, common language, using layman’s terms when necessary. Avoid jargon and acronyms unless you know everyone in the audience will know what you mean. For example, financial analysts will have a different level of technical understanding than a group of chief information officers. Adjust your language to accommodate your audience.

Use short sentences

Less is more. Remain mindful of the fact that your audience has a short attention span. Use precise words and brief sentences. Stick to your main points by only adding sentences that will add value to your presentation. Often, using several short, pithy sentences will have a greater impact than using one compound sentence.

Use the power of storytelling

Nothing could be more revealing about someone than a powerful personal story. If you plan to share a personal story, you must commit to being vulnerable with your audience. If you pick the right story to share, your listeners will walk away from your presentation feeling empowered or inspired. The right tale will not only encourage your audience to listen, but to live, act, and ultimately become ambassadors for your message.

The story you plan to share will resonate with your audience if you can answer yes to the following questions:

1. does the story show empathy for your audience.

Your audience wants to feel heard and understood. For example, an executive leader may share the following: “Ten years ago, I was sitting exactly where you are now. I was listening to other executives and wondering how I could make my team successful.” The story is simple, yet effective because the speaker is putting themselves in the shoes of the spectators.

2. Does the story show how you overcame diversity?

When you are willing to tell others how you’ve failed, you are allowing yourself to connect with and inspire your audience. No matter how challenging the obstacle you once faced was, attendees will appreciate you acknowledging the fact that you’re human too.

3. Does the story reveal a personal motivation?

Everyone is motivated by different drivers. For some, it could be family. For others, it could be success in their industry. Tell a story that reveals what motivates you. Your audience will feel they can relate to you on a personal level, which will build your credibility.

On the other hand, your story will not resonate with your audience if it’s:

1. irrelevant.

If your story is unrelated to your presentation’s main message, attendees will likely start to wonder why you’re talking about yourself. An irrelevant story will cause you to lose credibility with your audience and you will look unfocused and off-topic.

2. Boastful

There is a discernible line between expressing empathy and boasting. Sometimes, presenters will fall into the trap of regurgitating their full resumes with the achievements highlighted. Telling a story with the intention of boosting your self-image will separate you from the audience and make you seem less authentic.

If your story isn’t interesting and lacks a conclusion, your audience will likely drift away and start distracting themselves by getting on their phones. Make sure your story has a clear beginning, middle, and end. You can get a sense of how your attendees will respond to the story by telling it to your friends or co-workers beforehand.

Real-life example: Seattle coffee company inspires company pride through stories

Every company event can be inspiring with the right story. For example, a Seattle coffee company held an event for its store managers. Executive leaders wanted to find a way to inspire the management team and increase their sense of pride in the company. The executives determined that “company pride” would be the event’s main message. To demonstrate company pride, company leaders decided to tap into the company’s history, its core value of compassion, and the quality of its product — a three-pronged approach to the core message.

First, the company’s executive team created an interactive experience that reinforced cohesion and pride. Attendees were encouraged to create post-it notes that shared their definition of leadership when they arrived. The exercise was a great way to spark conversations amongst attendees.

Second, not only did the event have coffee tastings, but it also showcased the growers’ stories so managers could learn about the farms where their beans were grown. The information was interesting information for coffee professionals and created a stronger bond between the managers and coffee suppliers.

Further, attendees had the opportunity to demonstrate compassion, the company’s core value, through a community restoration project. Hands-on work fostered connections among the different store managers. By the end of the event, the store managers felt inspired to perform their jobs better, share their stories with customers, and represent their company. The event was a success on all counts.

Stories are a universal way to connect with others. When used the right way, they are the key to effectively influencing your audience. A powerful story will instantly elevate your event to a moving and memorable moment for the audience.

Interact with the audience

No matter whether it’s in person or virtual, everyone goes to an event hoping to learn something new.

When a panel gets repetitive, or your keynote speaker’s speech doesn’t resonate with the audience, it’s only natural that your attendees will lose interest. How do you make sure your presentation is so intriguing that your attendees won’t be tempted to pull out their phones or laptops?

We offer six best practices to hold your audience’s attention:

1. use technology for interaction, 2. engage with your audience.

Create a new, engaging, and fun experience for your attendees. You can interact with the audience, even if it’s as simple as asking for a show of hands or moving through the crowd. If your event is virtual, you can engage by asking people to respond in the meeting chat or thumbs up/down on video.

Another idea that’s perfect for smaller events is creating small groups (ideally based on interest areas) for discussion and then bringing everyone back together to discuss the takeaways. You can also use this method if your event is virtual through the breakout room feature. Finally, you can keep your attendees interested by showing and demonstrating a new or unreleased technology or product. If your event is in person, allow the audience to see the product up close and interact with it.

3. Keep your audience moving

Sitting all day long is boring and uncomfortable. Break up lectures with small bursts of movement. Rather than speaking for an hour and then going straight into a question-and-answer session, divide your lecture in half. Incorporate activities in the break that introduce movement and reinforce the information shared in the speech. Then, assign one final exercise before the question-and-answer section. If your event is virtual, you could schedule multiple breaks for attendees to take a quick walk or get some fresh air. Ultimately, your material and content will resonate on a deeper level with the audience if they have more time to engage with the speaker’s ideas.

4. Personalize to your audience

This may seem obvious, but always read the room, even if you are in a virtual setting. Depending on the number of attendees, you can determine how personal you will make your speech. Think about the typical event your attendees attend and make sure your content, activities and presentation language are tailored to their needs and perspectives.

5. Remain mindful of your non-verbal communication

Stay mindful of your body language, gestures, and facial expression. If you aren’t a natural speaker, it could be helpful to watch videos of powerful speakers, then copy their body language or style of engaging the audience. Non-verbal behaviors engage the audience as much as, if not more than, the content of your speech. If you look stiff and uncomfortable, your listeners will start to disengage.

6. Creative thinking

Adapt your presentation to include unique ways to showcase your main ideas and content. Try to find ways to make your main points without relying completely on PowerPoint slides, which can grow repetitive after a while. Incorporate videos or demonstrations to break up the time. Remember, showing how something works in a visual or interactive way leaves a stronger impression than simply explaining how it works.

Keep your audience engaged in any event setting

If you are presenting at a virtual event hosted by your company, you can take some cues from data platform Splunk on how to keep your audience’s attention. To make its digital events stand out, Splunk uses a dynamic and interactive interface that guides attendees through different digital ‘rooms.’ The rooms include waiting areas for sessions (such as an entry plaza at a theater), networking lounges, partner ‘zones’ to showcase Splunk’s partners, a theater for live sessions, and a game room.

Additionally, Splunk provides a sponsor expo hall for attendees to browse content and chat with each other, either one-on-one or in groups. To encourage participation during sessions, Splunk will sometimes host scavenger hunts for members of its virtual audience who can earn prizes for completing activities.

Real-life examples of engagement

Google's annual developer event.

At Google’s annual I/O event in 2019 , the company offered endless ways to keep its audience engaged. The conference typically brings together developers from around the globe to network, get a first look at the latest Google products, and engage in hands-on learning with Google experts.

The three-day outside tech ‘festival’ featured endless interactive learning sessions, including sandboxes, code labs, app reviews, office hours, and meetups for networking before, during, and after the event. The sandbox stations provided attendees with hands-on demos of Google’s newest technology. One sandbox showcased augmented reality (AR) use cases by bringing an espresso machine ‘to life ’ through augmented images. If attendees scanned the code associated with the espresso machine on their smartphones, a lifelike version of the espresso machine appeared on their screens and allowed them to explore the different features and capabilities in an interactive way. By using AR technology in real-time, attendees could better grasp and visualize the benefits of using Google’s AR technology to showcase their own business’ products.

How do you keep your audience engaged if your event setting falls somewhere in between in-person and virtual? Salesforce’s 2021 Dreamforce event set a new standard for all hybrid events moving forward. More than 1,000 people were invited to attend the event in person, and attendees from 177 different countries joined virtually from home.

Guests who attended in person saw live musical performances, celebrity appearances, and could participate in live educational programming sessions. Virtual attendees could watch performances and participate in learning sessions either in real-time or on-demand through Salesforce’s online streaming platform, which featured more than 125 hours of content from Dreamforce. The streaming platform also allowed virtual attendees to network and chat with one another, as well as submit questions for on-site speakers to answer during sessions.

Plan for success at your next event

No matter what event format you choose, actively engaging and interacting with your audience is crucial to leaving a lasting impression, increasing lead generation, and building your company’s brand awareness. The strategies we’ve presented here will allow you to craft a meaningful presentation at your next event. Plus, with hard work and commitment, you can create a powerful experience that connects, inspires, and influences your audience.

The Spur Group has decades of experience with events across industries. We pride ourselves on working on a one-on-one basis with our clients to help them cultivate captivating events. If outsourcing event planning or management for your next event makes sense for your team, our firm can provide the resources and expertise you need to ensure success.

This blog is the second and final blog post in a series on corporate event planning best practices. Check out the first blog in the series on event planning.

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Event Planning Powerpoint Presentation Slides

Browse through our event planning PowerPoint template slides. Our designing team has crafted these beautiful presentation slides for your use. To position your products or services, you need to have an integrated marketing communication plan which can be designed using our event planning PPT slideshow. Events are difficult to manage, and they need meticulous planning. Any business organization needs to convey a clear message, which can be easily met through our event planning Presentations deck. You can represent your event outline, agenda, sponsorship opportunities and benefits for sponsors, etc., anything with our editable planning PowerPoint designs. Many business organizations feel incapable of organizing events, planning and executing their plans, etc. They do not have sufficient time and resources for creating an impactful presentation. Our event management and planning Presentation template will be perfect for you to highlight all the necessary tasks which are essential for business planning and success. You can add and edit the content as per your business needs. Just download this presentation template design, insert it on your presentation and then share it with who so ever you are looking to share with. Go about everything calmly with our Event Planning Powerpoint Presentation Slides. Don't allow it to get hectic.

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Content of this Powerpoint Presentation

When organizing an event, there are plenty of moving elements to keep tabs on. There is a lot to accomplish before the event, including budget planning, vendor negotiations, and coordination of tasks. A well-planned event can enhance your reputation, corporate morale, community participation, and more! And a poorly organized event? Well, that might cause more damage than benefits for everyone concerned.

They function as an extension of your business, and every aspect communicates your brand's values and principles.

No pressure! Right? 

If you want the planning process to go smoothly, you must arrange your event-related responsibilities and information in a single accessible place. Whether you are arranging the venue, catering, organizing the budget, creating the guest list, or mailing invites, you'll need more than a checklist to get everything done.

In the event planning industry, ensuring a harmonious coordination is important. The company profile decides who gets the contract. To explore best Company Profile Templates click here.

Event Planning Templates

Our event planning templates are 100% editable and customizable and streamline the event planning process. Pre-designed with unique sections and features for tracking forthcoming event responsibilities and information, it establishes consistency, making it simple to repeat your present event management schedule. This means you can be confident that your team will not skip any steps, allowing you to put on the finest event possible.

Explore the ultimate guide to event marketing Click here to access.

Let’s explore a few of the Event Planning slides that you must include in your presentation!

Template 1: Agenda

Agendas serve as a road map for effective event planning, ensuring that every aspect functions smoothly. They give framework, clarity, and direction, leading organizers and guests through the event's goals and schedule. Agendas enhance resource management with their outlining of critical actions, deadlines, and responsibilities. This reduces confusion and increases productivity. Using this template, lay out the information about your event for the attendees and organizers. Event planning companies, event planning managers, etc benefit highly from this.

Template 2: Outline

Outlining is the blueprint for success, when preparing to host and celebrate a brilliant event. The simple act of outlining organizes ideas, tasks, and dates to ensure consistency and clarity throughout the process. It helps identify objectives, budgets, logistics, and emergency strategies, reducing mistakes and increasing efficiency. It also provides guidelines for smooth collaboration among team members and stakeholders, resulting in the error-free execution of memorable and impactful events. This slide showcases appealing icons displaying a sponsorship form, an about us of the organization planning the event, what benefits the sponsors will derive, etc.

Template 3: About Us

This slide explains that an About us is an essential introduction, providing information about the organizer's skills, values, and previous events. It creates credibility by ensuring clients of the planner's ability to carry events. It promotes personal relationships, allowing clients to understand what happens behind the scenes. It includes the company's vision and mission, the capabilities of the organizers, etc. In addition, beautifully color-coded icons help for a better visual aid for the recipients. An engaging "About Us" Slide establishes trust, cooperation, and a successful partnership in organizing unforgettable events.

Template 4: About the Event

This PowerPoint Slide outlines the event's objective, date, venue, target audience, and unique selling factors. It provides a concise summary, allowing stakeholders, participants, and collaborators to comprehend the event's matter and relevance. It describes the event's aims for increasing brand recognition. It identifies the age category of the intended audience for the event.

Template 5: Event Flow

Event flow is the lifeline of effective event planning. It determines the flow of events and the involvement of attendees. This slide serves as a roadmap depicting the flow of the event, such as when the event starts and what time the chief guest arrives and gives a speech — followed by lunch and the program's close. A well-designed flow maintains momentum, encourages involvement, and improves time management, leaving a lasting impression.

Template 6: Sponsorship Opportunities

Sponsorship opportunities play an essential role in event preparation. First and foremost, they help significantly with balancing expenses and ensuring event stability. Second, sponsors provide credibility and distinction to the event through brand recognition. Third, they provide possibilities for networking and cooperation, which promotes beneficial connections. This slide also displays types of sponsors such as presenting, supporting, and gourmet sponsors. Sponsors benefit from increased reach and visibility, broadening event exposure to a larger audience.

Template 7: Sponsorship Opportunities Event 1

Sponsors benefit from Event Sponsor Opportunities by increasing brand visibility, engaging a specific audience, and encouraging community participation. They receive visibility through event signs, digital promotions, and social media mentions, which increases brand familiarity and loyalty. This slide showcases not just regular and unique benefits sponsors can get through organizing an event. Sponsors can also use networking opportunities to build lasting relationships and collaborations. By collaborating with the event, sponsors demonstrate their commitment to sponsoring meaningful events, boosting their brand and credibility in the industry.

Template 8: Sponsorship Opportunities Event 2

Supporting Sponsors of an event receive increased brand visibility, recognition on the event page, a few tickets to the event, etc. They also have more chances to network and develop valuable relationships, which might lead to improved prospects. On the other hand, gourmet sponsors benefit from exceptional branding possibilities associated with gourmet experiences, allowing them to showcase products or services.

Template 9: Special Benefits for Sponsors

Sponsors gain greatly from events, including increased brand exposure via social media and web presence. Event hashtags and internet mentions help sponsors reach a larger audience. Media coverage from media houses helps increase awareness, credibility, and trust with prospective customers. This PPT Slide with a multidimensional strategy ensures sponsors get maximum visibility and interaction, strengthening their market position and increasing brand recognition and loyalty.

Template 10: Sponsorship Form

Sponsor forms are documents that formalize agreements between event organizers and sponsors. It explains the terms, conditions, and advantages of sponsorship, including sponsorship levels, financial contributions, and tangible support. The form often includes event details such as the date, venue, target audience, sponsorship packages, and associated benefits such as logo display, speaking opportunities, and promotional materials. It may provide details about the company's name, email address, and payment information, such as card number, card type, etc.

From Concept to Celebration

An event planning template can impact the event planning process. It improves your workflow by keeping everything organized and ensuring that nothing is overlooked. These event planning templates offer both broad planning information and specific logistical specifics. Make sure that you prepare your event planning template before you begin the planning process to enable you to confirm dates and deadlines. Use this template to collaborate with your team and construct a schedule of event responsibilities. Ensure that everything is completed on schedule.

PS   Event planning ensures that everything runs smoothly and everyone has a great time. Find the best event planning templates here.

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How to Create Slides That Suit Your Superiors: 11 Tips

When you’re pitching ideas or budgets to execs in your organization, you need to deliver slides that fit those particular people just right. This checklist identifies the key considerations.

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I recently interviewed 20 of my customers, all in senior roles at Fortune 100 companies, and asked them their biggest pain point in presenting to higher-ups and even colleagues. What I heard consistently was that it can feel like Goldilocks bouncing from one option to the next, testing to figure out what’s “just right.” Does the audience want deep reports? Sparse slides? Something in between? Like … what?

Teams often come to presentation meetings with vast amounts of backup content just in case an exec wants to take a deep dive on any given point. There’s often a struggle to anticipate every direction attendees might want to go. It’s frustrating, and it’s not efficient.

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There are many ways to build slides. I’m not just talking about crafting them well versus poorly. I’m talking about all of the important decisions regarding how to organize them, how much text to use, when to lean into a chart, the best ways to use bullets and color, and whether to include an appendix with additional information. Before you make your next proposal or request of the executive team, use this list of 11 tips for your next set of slides as a guide.

Four Things You Must Have in Every Exec’s Slides

Before we drill down into the harder aspects, the ones where your executives’ tastes may vary widely, let’s quickly cover four aspects that you can consider the building blocks — the basics you should never proceed without.

Start with an executive summary. Begin the slide deck with a tight executive summary that follows a three-act structure. First, start with stating the current realities. Second, clearly state the problem or opportunity your idea addresses and its potential impact. Third, explain how your recommendation solves the problem or exploits the opportunity and the next steps you’re proposing.

Have a logical organization. The arc of the deck — the package from beginning to end — should make sense. If your audience reads only the headline of every slide, the order should be coherent and make most of the case for you. The content below each slide’s headline must support the statement made in the title. Remove everything that doesn’t support your point; as writers will tell you, you sometimes need to “kill your darlings” when you’re editing.

Begin the slide deck with a tight executive summary that follows a three-act structure.

Make it skimmable. Help your audience to quickly grasp the point without getting bogged down in details. Create a clear visual hierarchy. Guide the reader’s eye through the content: Use bold headings, bullet points, and numbered lists to break down information into digestible pieces. Highlight key takeaways or conclusions in a different color or font size to draw attention to these critical points.

Focus on concise insights. Succinct statements with clear insights are everyone’s jam. Every slide should serve a purpose and contribute directly to the decision-making process. Distill complex information. Don’t use 100 words when 20 words will nail it. If you’re having difficulty trimming, consider using company-approved AI tools to help you take out the fluff.

Five Preferences to Confirm With the Person You Want to Reach

Now we’ll delve into what your particular audience does and does not want. If you haven’t yet, start by asking the person you’re presenting to what they generally prefer. They probably know themselves well but have not been asked to articulate how they like to receive information.

Ask how dense is too dense. Some executives prefer detailed slides with comprehensive data. Others favor a more high-level approach. You’re weighing how to balance informative content with readability, ensuring that slides are not overloaded yet are sufficiently detailed to support decision-making.

Confirm the delivery format and timing. Some execs like information presented to them. Others prefer a pre-read of the material followed by a discussion. I always recommend our tool Slidedocs (I’ve written a free e-book on them), which are visual documents using both words and images. The templates help presenters organize their thoughts into a document for a pre-read or a read-along. They are designed to be skimmable and able to travel through your organization without the help of a presenter.

I’m a huge fan of pre-reads and prefer to use my time in meetings to ask questions and build alignment. If your audience didn’t review your material in advance, ask at the top of the meeting whether they would like you to present it or would prefer to read through it and then discuss it.

Find out how much data visualization they prefer. Charts, graphs, photos, and illustrations often communicate complex data more clearly than words alone. When execs can see what you’re saying, they often can better understand the impact of your idea. Does the exec want to understand exact numbers? Bar charts allow them to move their eyes across a series of specifics. Does the exec want to know the shape of a trend over time? Line charts can show the pattern. (See “Classic Charts Communicate Data Quickly.”) Some prefer charts with annotations that draw attention to what you think is the most important point. Others want to make their own conclusions from the data.

One of my clients, the CEO of a massive commercial real estate company, doesn’t want anything visualized. He prefers numbers, only in a table, and only in two colors — black and red. You might think this is archaic. But the fact that he’s clear to his teams about what he wants takes all the mystery out of how to communicate with him.

When the stakes are high, have a conceptual thinker help with diagrams and concepts. If you don’t have one on your team, and when it’s high stakes, find an internal designer to help you or hire one. You can’t afford to have the baby (your idea) thrown out with the bathwater (terrible slides).

Identify which details need spelling out. How well do the people you’re presenting to know the landscape and function of the company and products you’re talking about? For example, if your engineering team threw a slide into a deck about an issue that requires executive approval, do the execs all speak geek? Or do you need to explain the technology so that they will really understand the ask? Either eliminate internal jargon and acronyms or unpack those bits, especially if your proposal deeply involves expertise outside of the executives’ domain.

Ask whether appendices will be useful. When you’re organizing a presentation, you often troll data, read through complicated reports, and even hire external experts to figure out what’s best for the company. Do your execs want access to that supporting data? You can add a document to the end of the presentation as an appendix to show all of the data and source material. This allows the main content of the slides to remain focused and accessible while still providing comprehensive background information for those who want more.

Two Tips to Improve Your Presentation Skills

Getting materials in place is the biggest step. They will be your best tools for selling your ideas. But there are two extra areas to pay attention to as a presenter: how you handle questions and how you use every experience to improve.

Anticipate questions, and practice your answers. Before you have your meeting, gather a small team to challenge every point you make. Invite colleagues you trust to role-play as “a rapidly inquisitive exec” or “the doubting naysayer exec” so you are prepared to present your idea well. They’re gonna grill you, and practicing will help you remain unruffled when it happens.

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Ask for feedback after the presentation. Establish a feedback loop with those you presented to. Ask what worked well and how you can improve. If attendees don’t have the time, find people who have had their ideas funded and talk to them about what they did that worked. Advice and some perspective will help you nail your performance even better next time.

Empathetically understanding your audience members and how they process information, whether it’s executives or peers, sets up your ideas for success. Clarity creates efficiency. When a presentation fits just right, you’ve given your great thinking the best chance of moving through your organization and having maximum impact.

About the Author

Nancy Duarte is CEO of Duarte Inc. , a communication company in the Silicon Valley. She’s the author of six books, including DataStory: Explain Data and Inspire Action Through Story (Ideapress Publishing, 2019).

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Microsoft 365 Life Hacks > Presentations > How to create an educational presentation

How to create an educational presentation

Using presentations can be an effective way to teach lessons and ensure that your audience can retain new facts. With visual aids, video and animated clips, and even interactive quizzes, you can use presentation software like Microsoft PowerPoint to dazzle your students.

The advantages of PowerPoint presentations in education

Students have different learning styles : some are visual learners, who retain images and videos more effectively than speech. Some take to audio and sound more easily. Others prefer to interact with their lessons—which usually refers to holding physical objects but can also be directly related to guessing answers and responding to questions.

Fortunately, PowerPoint’s versatility means that it can appeal to all of these diverse learning styles. You can embed multimedia elements such as videos, audio clips, and interactive graphics, creating a multi-sensory experience. PowerPoint can also be helpful when considering any visual impairments that your audience members may have so that you can present with different forms of media to cater to all learning styles.

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Before diving into PowerPoint, consider the following factors to help your audience retain as much information as possible:

• Define lesson objectives: Set a goal for what kind of lesson you want to impart to your audience. What do you want students to learn? You can answer this question by outlining your lesson objectives and clearly defining your goals, which will also guide the structure and content of your presentation.
• Organize your content: Divide your lesson into key points and organize them into a logical sequence that builds in complexity. Start with basic points or even a review of previous concepts before diving into more intricate or complicated aspects of your lesson. Each point should be presented on a separate slide to maintain clarity and focus.
• Use visuals effectively: Enhance your presentation with relevant visuals such as images, videos, audio clips, or interactive simulations to cater to different learning preferences and keep the presentation engaging. These can convey complex information more efficiently than text alone. At the same time, it can be easy to be carried away by inundating your audience with too many visual elements, so ensuring smooth flow and transitions is key.
• Encourage interaction: Foster active participation by including interactive elements like quizzes, polls, or discussion prompts to prompt student engagement. After you introduce a new concept in your lesson, these interactive elements can reinforce them and make them stick.
• Practice delivery: Public speaking isn’t always easy. One of the most effective ways to sound confident is to practice delivering your presentation before the day of your lesson. Familiarize yourself with the content and also the way that it’s presented: pacing, transitions, and interactive elements. This preparation will boost your confidence, ensure a smooth flow, and help you address any potential challenges during the actual presentation.

Staid lessons can be livened up thanks to the power of presentation! No matter what you’re teaching—the ABCs to a kindergarten class, or nuclear physics to a graduate department—you can check out more tips for effective presenting such as how to create compelling presentation designs , using the 10-20-30 rule for presenting, or discovering the history of PowerPoint .

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2024 4-h communications contest.

The Scotts Bluff County Communications (Speech & Presentation) Contest is being held May 13, 2024 at 5:30p.m. If participating, contact the office so we can make preparations 308-632-1480.

For assistance in constructing your presentation check out the resources at  https://4h.unl.edu/premier-communication-event-contests .

Prepared Speech

The Prepared Speech contest provides youth the opportunity to write and prepare a speech on a topic related to their 4-H experience. The judge will view the speech and evaluate based on the subject, organization, and delivery of the speech.

Clover Kid (ages 5-7): under 3 minutes

Junior Division (ages 8-10): 2-3 minutes

Intermediate Division (ages 11-13): 3-5 minutes

Senior Division (ages 14-18): 5-8 minutes For Senior Division only, judges will deduct three points from the score for every 30 seconds under or over the time limit.

• Only individuals may compete in this class; no team entries are allowed.
• All speeches must be original and include 4-H as the major component of the speech.
• 4-H public speakers may not use the old speech written by a sibling, another 4-H member, or anyone else.
• Acknowledge the source of information used in the speech. For example, an article from a magazine may be used for reference but should not be quoted directly unless you tell the audience your source.
• The use of visual aids and props is not allowed.
• Dress appropriately. Do not wear costumes or special effects clothing.

Illustrated Presentation

An Illustrated Presentation is a live presentation with a formal talk where youth will use visual aids (such as props, posters, computer-based visuals, handouts, video, etc.) to show and tell others how to do something. The judge views the entire presentation and engages in a question-and-answer session following the presentation.

Individual - Junior Division: 3-5 minutes

Individual - Intermediate and Senior Divisions: 6-8 minutes

Team - Junior Division: 5-7 minutes

Team - Intermediate and Senior Divisions: 8-10 minutes

Participants will be penalized if their presentation exceeds the time limit

• An Illustrated Presentation may be given by one (1) individual or a team of two (2) individuals. If team members are not in the same age division, they must compete in the age division of the oldest team member.
• All presentation topics should be related to what the 4-H youth is learning through 4-H educational experiences.
• Presentations should include an introduction (the "why" portion of the topic), a body (the "show and tell" portion of the topic), and a conclusion/summary (the "what" portion of the topic).
• Equipment provided includes two (2) tables, one (1) easel, PC compatible computer (including Microsoft PowerPoint) with a WiFi internet connection, and a projector or television screen.
• Presenters using computer-based visuals may bring files on a USB drive that is PC formatted. Participants may also provide their own computer or other equipment as needed; however, participants must be able to connect their computers to an HDMI cord.

Impromptu Speech

The Impromptu Speech competition gives youth the opportunity to write and present a speech around a 4-H-related topic that they select during the competition, where they are given 15 minutes to develop and prepare for their presentation. Judges evaluate the subject, organization, and delivery of the speech.

Junior Division (ages 8-10): 1 1/2 minutes

Intermediate Division (ages 11-13): 3 minutes

Senior Division (ages 14-18): 5 minutes

• On the day of the contest, participants will have a topic randomly selected for them. Youth will have no more than 15 minutes to develop a speech on the selected topic. Participants will then deliver the speech to judges and audience members.
• Example topic: My Day in 4-H

Video Communication

The video communication contest allows youth to create a multi-media video around a theme related to 4-H. Judges will be evaluating on both the organization of information as well as the audio and video production.

• Length: 60-90 seconds
• Youth may use a phone, laptop, or tablet to create a multi-media piece around the theme: 4-H is a Feeling
• Sound effects, public-domain music, and graphics can be used. Copyrighted materials may not be used.
• Videos will be submitted electronically as MP4 files along with the registration form.

Radio Public Service Announcement (PSA)

The PSA contest challenges youth to write and record a 60-second promotional audio recording focused on a yearly theme that could be played on the radio to promote the work of Nebraska 4-H. Youth are judged on their overall organization and delivery of the PSA.

Length: 60 seconds

• Youth will prepare a PSA around the theme:  4-H is a Feeling
• All radio PSA's must promote 4-H and be general enough to be used anywhere in Nebraska at any time of the year.
• All 4-H PSA's must include the following tagline within the last 10 seconds of the PSA: "Learn more about the Nebraska Extension 4-H Youth Development Program at 4h.unl.edu." The tagline is included in the 60-second time limit.
• Sound effects and public-domain music may be used. Copyrighted material may not be used.
• All PSA's must be the original work of the presenter. Contestants may not use PSA's written and provided by the state or national staff.
• PSA entries will be submitted electronically in a .wav or .mp3 audio format along with the registration form.

CANCELED: 2024 Minnesota Lecture: Myrna Wooders

1925 S 4th St Minneapolis , MN 55455

THIS EVENT HAS BEEN CANCELED

Join us on April 5 at 4:00 pm for Myrna Wooders' presentation: "From cooperation to price-taking. equilibrium in economies with clubs, with monopolists of information, and with local public goods; an elementary approach."

Our speaker:

Professor Wooders (Vanderbilt) is a Fellow of the Econometric Society, an Economic Theory Fellow, and a Fellow of the Game Theory Society.  Among her activities, she is a Visiting Research Professor at NYUAD, Editor of Journal of Public Economic Theory, a VU Faculty Senator, a Member of GetPreCiSe (an NIH Center for Excellence in Ethics Research), and President of the Association of Public Economic Theory.

Myrna Wooders’ research has concentrated on game theory and its applications, including public economics and information economics. Her recent work has focused on problems of team/coalition formation from the perspectives of non-cooperative game theory and simulation experiments, supported by data from the field.  Her research with GetPreCiSe focuses on issues of genetic privacy and identity. Experiments using techniques from experimental economics are in the development stage for both these lines of research. Her research is currently supported by the NSF and the NIH.  She is also working on issues of prejudice and discrimination, developing theory and testing theory in the lab.

Her specializations include: Public Economics, Game Theory and Microeconomic Theory

Commencement

CFANS Dean's Circle Spring Forum

The Dean's Circle Spring Forum is an exclusive in-person event designed to express our gratitude to our Dean's Circle members for the difference they make at CFANS—and thank them for all they make possible through their loyalty and generosity.

This forum will feature a presentation from Dr. Marla Spivak. Marla Spivak is a world-renowned honey bee scientist and professor, whose research has focused on social immunity, behaviors, breeding, and beekeeping on large and small scales. Her current research includes the development of “bee lawns”—pollinator habitat in urban landscapes; the health of commercial honey bee colonies and the evaluation of queens' breeders efforts to select stocks for resistance to diseases and mite pests; novel methods to control Varroa mites in honey bee colonies; and surveys of native bees in Minnesota.

Exclusive to Dean's Circle Members. Register by May 6.

If you have questions about the event or the CFANS Dean's Circle, contact Echo Martin at [email protected] or 612-626-3045.

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