format of application letter kenya

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How to write an application letter for employment

An application letter also known as a cover letter is a document accompanied by the curriculum vitae when applying for a job. Your CV contains your skills, experience and education background in detail while your application letter for employment highlights the requirements you have for your desired job. This article will guide you on how to write an application letter for a job vacancy. Read on to know more.

Writing an application letter requires some skills. Everything has to be professional. Your potential employer will want to see your abilities and talents in your application letter before seeing what you can present. The first rule of writing an application letter is that it should be concise and to the point. Employers do not have time for long letters as they are probably vetting more candidates. Check out job application letter examples and writing tips below.

Steps to writing a good letter of employment

Best CV samples for fresh graduates in Kenya

• Prepare and organize your thoughts: Keep in mind that a lot of candidates are applying for the same position. Highlight the most useful or relevant skills and experiences. You need to understand what the employer is looking for and be in a position to convince him or her that you are fit for the job. Explain your qualifications and skills in such a way that the need of the employer will be met. With the ideas of what you want to write in mind, better still, written down; you can then proceed to the actual writing.
• Writing guide: This is a totally different write-up from a quick email to your friend or a thank you note to someone you appreciate. There are expectations from those who will receive your application. Meeting the bare minimum would mean better consideration of your case. You need to adhere to spacing, presentation and length guidelines if you want hiring managers to read your letter.
• Length: The length should not exceed a page
• Font: Have between 10 and 12 points in your font size so as to make your legible.
• Formatting and margins: The format and page margins of your letter matter too. Single space your letter with spaces between every paragraph. Align your text to the left if it is not the default setting. Use at least 1” margins and use a favorable font. Times New Roman, Calibri, and Arial are the most suitable MS Word fonts to use in your application letter for a job.

Complete guide to writing an effective appointment letter

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The format of an application letter

The following format should be used when writing an application letter:

This includes both your contact and that of your potential employer. The heading contains your name, postal address, the email, phone number, and the date beneath the contact information. The recipient's contact information includes the company name, the address, and their role. Add the reference just below the contact details.

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Introduction

The introduction of an application letter for a job should have a simple salutation such as Dear Mr. /Ms. which is followed by the person's last name. Do not be casual in your greetings. Avoid words like “Hey or hello” and use more professional terms. Only use “To Whom It May Concern” if you are unsure of the name or title person you are addressing. You can also use general salutations like “Dear Human Resources Manager” or “Dear Hiring Manager” if the contact person’s name has not been provided.

A step by step guide for writing an awesome attachment letter

This part contains the most weight in your application letter. Start by mentioning the job you want and where you heard the vacancy from. Next state your qualifications and convince your employer to be that you are the best guy for the job. Mention any accomplishments you have had in your career or how your skills saved a company you previously worked for in your application letter for a job vacancy. Employers love to hear about your achievements as they are assured that your addition to the company will make the firm more successful. Share every detail in your experience.

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In conclusion, be grateful to your potential employer for taking the time to hear you out and thank them for considering you. The conclusion is usually short, just three to four sentences.

Sign off with with a polite close like yours sincerely or yours faithfully. Complete the letter with your handwritten signature followed by your name, typed. Include your contact information as you end..

Different styles used to write letters

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Job application letter template

Job application letter sample

(Your contact information )

(Employer’s contacts information )

Dear Sir/Madam, (salutation)

Re: Application for the Sales Manager job

I would like to express my interest in the Sale Manager position that was posted on the Daily Magazine on 4th December 2018. My experience and skills are sufficient enough to meet the requirements of this job. (Indicate your interest in the job and from where you learned about it).

Working as a Sales Manager for MNP Company exposed me to very many activities that enhanced my experience in my line of work. I effectively managed the budgets for the company and solved customer complaints amicably for six years. (Talk about what you did in the past that enabled you to gain the skills).

Attached is my resume providing further details about me. Thank you for considering me. (Express gratitude).

How to write a verification of employment letter

(Signature)

Kate Williams

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There you have it. A step by step procedure of writing the best application letter for employment. Go ahead and apply for that job you saw advertised. Goodluck!

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Source: TUKO.co.ke

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Latest Education News in Kenya

How to write application letter and sample letters of application

Last updated on: January 12, 2021 by Dennis Koech Leave a Comment

How to write application letter and sample letters of application: There are different types of application letters. However, the formal format of writing application letters is almost the same. What differs is the content of application.

Types of application letters

They include;

• Job application letter : Normally written to request for a job. Must be accompanied by a CV.
• Attachment application letter : Written by students looking for attachment.
• Internship application letter : Written by individuals looking for internship.
• Inquiry application letter : Written to inquire about job openings.

How to write application letters: Formal format

Follow these steps;

•  At the top of the application letter should be your address  then followed by the address of company or receiver (Check for sample application letter here )
• There after the salutation . It should look like this (Dear Mr./Ms./Dr. LastName:)
• Reference (This is the title of the application letter) example Application for internship in the engineering department
• Opening paragraph : This paragraph should state the position you are applying to or for and how you knew of the position. It should also contain a basic introduction of who you are.
• Body paragraph : Explain why you are interested in the position you are applying for, demonstrate your understanding of the position, talk about your qualification and skills in brief as they will be contained in your CV.
• Conclusion Paragraph : State that you are ready to take the opportunity fairly. Thank the employer for her/his consideration in advance.
• Closing remarks or complimentary remarks: End your application letter as shown below

(Your handwritten signature)

Your name typed

NOTE: Sample application letter is available here

Do you need a customized cover letter to apply for attachment or job? 

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