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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

Derek Annais

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

Enclosures: Resume Application

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

15 Human Resources Manager Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Human Resources Manager jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

A cover letter is a great way to express interest in a job and it can be used to highlight skills that the applicant will bring to the table. A good cover letter should demonstrate an understanding of the company’s needs and how it will benefit from hiring this person. Letters also provide the employer with background information about the applicant, such as their work history, education level, and professional interests.

Here are 15 amazing Human Resources Manager cover letters that are professionally written and will help you stand out and get that job!

Human Resources Manager Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Human Resources Manager Sample 1

With more than 15 years of experience as a Human Resources Manager, I know how to guide employers through the labor market and find qualified candidates for their open positions. I am self-driven and detail oriented, with extensive knowledge of HR practices and compliance regulations. I am committed to your company’s success and can help you maximize results by utilizing valuable resources such as:

-Employee Training: I will work with your employees to develop individual growth plans that not only improve worker productivity but also promote a healthy environment at work. -Sourcing: I will use my market research skills to identify qualified candidates for your open positions, which will save valuable time for both you and me.

Human Resources Manager Sample 2

Dear Human Resources Manager,

I hope you are enjoying a healthy and prosperous 2018 so far! I’m interested in the position for a Human Resources Manager that your company is seeking. As the HR Manager, I would uphold all federal and state laws such as Title VII of Civil Rights Act, Americans with Disabilities Act, and the Family Medical Leave Act. The responsibilities for this position include managing benefits administration such as retirement plans and medical insurance to make sure employees get everything they need. Sincerely, ___________

Human Resources Manager Sample 3

I am a dynamic and enthusiastic professional with over 5 years of experience in Human Resources. I have a proven track record in hiring, training employees, and improving the work environment through the use of policies and guidelines. I am confident that my skills will be an excellent fit for your organization.

My name is __________. I am delighted to apply for the position of ___________ with your company. In this position, my responsibilities would include: Training new hires on company policies and procedures Developing performance expectations with each employee to meet company goals Supporting departmental HR efforts when needed, such as coordinating benefits enrollment or managing HR information requests for managers.

Human Resources Manager Sample 4

Dear Carla, Thank you for your interest in my resume. I am a proud graduate from the University of California, Berkeley with a degree in Human Resources Management. I have been working as a human resources manager for one year now and have been successful in increasing productivity by 30%. In this position, I’ve managed full-time employees as well as interns. As someone who understands the importance of being able to communicate effectively with people from all walks of life, I know that an innovative company like yours will be the perfect place for me to grow and succeed even further. Carla, would you please consider giving me a call? Let’s talk about how my skills could benefit your company!

Human Resources Manager Sample 5

I am writing to inquire about the HR Manager position advertised on Monster.com. I have over 10 years of experience in human resources management, and I am interested in this role. If you would like to set up an interview for this position, please contact me at (xxx) xxx-xxxx.

Human Resources Manager Sample 6

Dear Human Resources Manager, I am a recent graduate with a BA in Sociology and would like to submit my resume for your consideration. I have excellent communication skills and enjoy working with people. My experience includes volunteer work at a local non-profit organization that helps the homeless. In addition, I have been involved in organizing fundraising events that benefit the community. Previous employers describe me as hardworking, dependable and enthusiastic about providing outstanding customer service.   I would be delighted to interview for an entry-level position within your company Sincerely Jennifer Thompson

Human Resources Manager Sample 7

Dear _____, I am excited to be applying for the Human Resources Manager position. I have extensive experience in recruitment and training, both locally and abroad. I am confident that my skills will make me an asset to your team. I’m looking forward to hearing from you soon!

Human Resources Manager Sample 8

I would like to apply for the Human Resources Manager position. I have with a Bachelor’s degree in Business Administration with a concentration in Human Resources Management and 10 years of experience as an IT Coordinator with experience in HR.

Human Resources Manager Sample 9

Enclosed is my cover letter for the Human Resources Manager position with ________ company. I am confident that my qualifications and skills set will be a great fit for this company and I’m excited to learn more about the opportunity. I believe in managing people with care and consideration, and excel in communicating with sensitivity to others in a professional manner. My attention to detail has enabled me to not only keep an eye on operations but also anticipate when things might go wrong before they do, resulting in less stress on both myself and my co-workers.

Human Resources Manager Sample 10

I am writing in response to the Human Resources Manager position at ABC Corporation. I believe my background and skills would be an excellent fit for this role. As a Human Resource professional with 10 years of experience, I bring a unique blend of HR experience and private sector consulting experience. I have managed all types of human resources functions for organizations including recruiting, interviewing candidates, developing employee benefits packages, establishing performance management processes and more. In addition to my HR knowledge, I also have extensive knowledge in leadership development and coaching techniques that would be beneficial for the team at ABC Corporation.

I am committed to excellence in my work and relentlessly pursue results that matter to you as well as myself. My diverse career experiences provide me with the tools necessary for the profile.

Human Resources Manager Sample 11

I would like to apply for the open position of Human Resources Manager. I am a recent graduate with a bachelor’s degree in business and HR management. My skills include: -Managing payroll and benefits, including individual or group health plans, retirement plans, or other benefits -Coordinating recruitment and hiring processes for new employees -Developing programs to increase employee productivity and engagement -Maintaining compliance with federal labor laws -Managing company policies on sick leave, maternity/paternity leave, flexible work schedules -Monitoring company performance against strategic objectives

Human Resources Manager Sample 12

I am a recent graduate of _______ with a _____ degree, and I am interested in a Human Resources Manager position at your company. My experience as an assistant with ____ has given me the skills necessary to function as an HR professional. I am confident that my knowledge and skillset will help me to provide excellent service to your company and its employees.

Enclosed is my resume for your review. I look forward to hearing from you soon about this position.

Human Resources Manager Sample 13

Dear _________________,

I am a recent graduate from Beaver College with a BS in Human Resource Management. In order to provide the highest level of service and commitment to my clients, I have been dedicated to educating myself on the latest trends and practices in HR so that I will be able to take advantage of opportunities for advancement in this field. My passion for Human Resources is matched only by my interest in organizational development and best practices. I have experience managing workforce management, HR departmental activities, employee relations, training development and compliance services. My goal is that an HR manager position will allow me the opportunity to cultivate these skills while continuing my education in order to further advance myself professionally.

Sincerely, Jane Doe

Human Resources Manager Sample 14

Dear Dr. Hunter, My name is Amy Johnson and I am interested in applying for the Human Resources Manager position you are currently recruiting for. As a veteran of the armed forces, I have experience with administrative tasks that are crucial to this position. The skills I possess can be seen in my attached resume so please review it thoroughly to learn about my qualifications. If you have any questions or need any additional information please don’t hesitate to contact me at 555-555-5555 extension 123456 or by email at [email protected] . I hope to hear from you soon!

Human Resources Manager Sample 15

I’m writing to you today about the position of Human Resources Manager. I received your listing on LinkedIn and believe that I have what it takes to excel in this role. I have more than 10 years of professional experience in the HR field, including 8 years as a human resources manager.

I’ve led the HR strategic plan for my company for 3 years, which resulted in increased employee satisfaction and retention rates, as well as an increase in profitability for our company. My expertise includes benefits administration, recruiting procedures, policy development, compliance with federal regulations governing employment practices, and much more.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Human Resources Manager cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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HR Manager Cover Letter Samples & Examples That Worked in 2024

Write a job-winning HR manager cover letter in 5 steps

Human resources (HR) managers take on a much heftier load of responsibilities compared to general HR employees. Along with dealing with employee onboarding and relations, an HR manager may also be responsible for consulting with executives, managing the HR department, and more.

In this guide, we will teach you how to win a job as an HR manager by writing an effective cover letter . Keep reading to learn about the following 5 key steps:

• Craft a well-formatted header & headline on your HR manager cover letter
• Tailor your HR manager cover letter for the exact job
• Write an eye-catching introduction as an HR manager
• Showcase your skills and accomplishments as an HR manager
• End your HR manager cover letter with a well-written conclusion

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

1. Craft a well-formatted header & headline on your HR manager cover letter

Starting off, the first essential step to take when writing an HR manager cover letter is to create your header and headline. These elements help to give your cover letter better visual flow, as well as provide key pieces of information to the employer.

First up is your cover letter header , a block of text often found in the top left or top center of the document. Your header should include:

• Your name and professional title
• Your professional contact information
• The name of the company & department
• The address of the company

Here is an example of a well-organized HR manager header

John Doe , HR Manager (123) 456-7890 | [email protected] | linkedin.com/in/john-doe

To: Pheonix Staffing Solutions Human Resources Department 1234 Street Address Cambridge, MA, 02139

After you have formatted and filled in a good-looking header, your next step is to create a headline.

Your cover letter headline is a brief title statement used to hook the employer’s attention as quickly as possible. This headline should always include a keyword related to the position, an eye-catching number or trigger word , a powerful adjective or verb , and a promise .

Here is an example of a strong HR manager cover letter headline

3 Excellent HR Management Skills that Make Me the Perfect Addition to Your Company

Trigger word/number : 3 Skills Keyword: HR Management Adjective/verb: Excellent, Perfect Promise: Addition to Your Company – this detail indicates that not only will you describe your key skills but you will also relate them to the needs and wants of the company.

2. Tailor your HR manager cover letter for the exact job

While it can be tempting to type out a generic cover letter that can be used for many job applications, this is not the ideal choice as it can come off as lazy or ingenuine to employers.

Instead, you should always tailor your cover letter to the exact job you are applying to. This is especially important as an HR manager, as it helps you to showcase your attention to detail – a key skill needed in any HR position.

To tailor your cover letter, you will need to thoroughly research the company before applying. During this research period, look for information such as:

• The person who will review and respond to your job application
• What values and professional language the company uses in its marketing materials (you can reflect this information within your cover letter to show you are a good fit)
• What projects or major clients the company is involved with

Once you have this information ready to go, you will begin the tailoring process with a personalized greeting – a type of greeting that addresses a specific person by name.

Here are 3 examples of personalized HR manager cover letter greetings

Dear CEO Jane Smith,

• Dear Mrs. Jane Smith,
• Dear Mrs. Jane Smith & the HR Team,

Find out your resume score!

3. Write an eye-catching introduction as an HR manager

Now that you know how to tailor and personalize your cover letter, let’s move on to writing the introduction . Your HR manager cover letter introduction needs to be eye-catching to encourage the employer to continue reading.

A strong HR manager introduction should include:

• A brief summary of your professional history
• Your reason & enthusiasm for applying to the position
• A mutual acquaintance (when possible)

Pro Tip: Always include a mutual acquaintance in your cover letter introductions when possible. This will help to build rapport and credibility with the employer. If you lack a mutual acquaintance, use a professional platform like LinkedIn to connect with employees at companies you are interested in – they may even be able to give you tips and tricks for applying!

Here is an example of an effective HR manager introduction

I am a driven HR manager with more than 7 years of experience working in high-stakes corporate investment offices. After connecting with your company’s VP – Joe King – on LinkedIn, Mr. King recommended I reach out to you directly to apply for this position. This opportunity is incredibly exciting for me, as it requires the exact specialized skill set I possess.

4. Showcase your skills and accomplishments as an HR manager

Following your introduction are the body paragraphs of your HR manager cover letter. Any good cover letter should have between 2 to 4 body paragraphs that offer more detailed insights into an applicant’s relevant skills, accomplishments, and qualifications.

When describing these professional attributes in your cover letter, make sure to use as many specific and quantifiable details as possible. You want your body paragraphs to be impactful on the employer, clearly showcasing why you are a great fit for the company.

Here are 6 examples of great HR manager skills to describe in a cover letter

• Performance and project management
• Onboarding procedures (hiring, interviewing, training, etc.)
• Directing administrative functions
• Disciplinary practices (disciplinary meetings, complaint investigations, etc.)
• Trend analysis (compensation trends, benefits trends, etc.)
• Developing employee programs and initiatives

Here is an example of how to describe an accomplishment in an HR manager cover letter

As the HR manager for [Former Employer], one of my biggest focuses was improving employee retention rates. To meet this goal, I analyzed the trends of the top 100 companies in the U.S., looking specifically at their compensation and benefits. Using this information, I developed 3 new employee programs for career growth and workplace support, which resulted in a 45% increase in overall employee retention.

5. End your HR manager cover letter with a well-written conclusion

The final component of any well-written HR manager cover letter is a strong conclusion that encourages the employer to contact you. This conclusion should include:

• An enthusiastic closing statement
• An explanation of how and when you can be contacted
• When you will reach out if you have not heard back yet
• A formal sign-off

Here is an example of a well-written conclusion from an HR manager’s cover letter

I am eager to speak with you directly regarding this excellent opportunity and hope to further discuss how I can contribute to your company within the next week. To best reach me, you may contact me at (123) 456-7890 any weekday between the hours of (123) 456-7890. I will reach back out next Monday to check on the status of my application if I have not yet heard back.

Best Wishes,

[Applicant Name]

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Nikoleta Kuhejda

A journalist by trade, a writer by fate. Nikoleta went from writing for media outlets to exploring the world of content creation with Kickresume and helping people get closer to the job of their dreams. Her insights and career guides have been published by The Female Lead , College Recruiter , and ISIC, among others. When she’s not writing or (enthusiastically) pestering people with questions, you can find her traveling or sipping on a cup of coffee.

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Home › HR Career Path › What Does an Human Resources Manager Do? › How to Write an HR Manager Cover Letter

How to Write an HR Manager Cover Letter

TABLE OF CONTENTS

HR University’s career guides help you advance towards the potential HR manager profession. Read more for an in-depth overview and tips and tricks to create an outstanding HR manager cover letter, with examples and templates.

What Are HR Manager Cover Letters?

The HR manager cover letter is a concise but important document that highlights your skills and expertise in the HR manager role. In addition, it showcases your experiences that help the hiring manager proceed further with your application.

An HR manager cover letter complements your resume and job application. Don’t copy-paste the entire content of the resume into the cover letter. It should contain your most prominent achievements that can add value to the organization and the HR manager role.

A Step-by-Step Guide to Creating an HR Manager Cover Letter

Follow the below steps to create a winning HR manager cover letter.

Research – Know About the Company

HR managers have exceptional communication, interpersonal, negotiation, conflict resolution, organization, analytical, and problem-solving skills. Ensure to study the company’s core values and mission statement. This will help you align your skillset with the company’s culture.

Customize – Align Your Cover Letter with the Company Requirements

It’s recommended to use a cover letter template but review and customize it every time you apply for a new job. Your cover letter must align with the job requirement. Don’t use the same cover letter for multiple jobs without editing it.

Simplify – Keep it Clear and Concise

Select a simple and clear format. Use white background, black font, and simple words to communicate your message. Stick to highlighting the most relevant skills and achievements that add more value to your experience in the HR manager role. Keep your cover letter to one page.

Showcase – Your Skills and Expertise

Use the cover letter to share your most prominent achievements and skills in the HR management domain. Ensure to add the ones that align with the job requirements and can attract the hiring manager.

If you don’t have experience in HR management, you can share your academic achievements in this section.

Finalize – Proofread, Edit and Review

It is important to double-check your cover letter before submitting it. You can use online grammar, punctuation, and spelling correction tools such as Grammarly (free version) to ensure that your cover letter doesn’t have errors.

What is the Purpose of HR Manager Cover Letters?

The HR manager’s cover letter aims to persuade the employer to proceed with your application to the next stage. Use your cover letter to share the top reasons that make you the most suitable candidate for the HR manager role.

Answer the following questions to create an outstanding HR manager cover letter:

• What makes you a suitable candidate?
• What interests you about the HR manager role?
• Why do you want to work with this company as an HR manager?

Constructing an Outline for HR Manager Cover Letter?

Below is a general outline to follow while creating a cover letter. You can find the HR manager cover letter template at the end of this article.

• Add a header – (add your name, address, and contact)
• Add hiring manager details – (add a name, job title, company name, and address)
• Greet the hiring manager
• 2-3 lines introduction
• 4-5 lines of body text (include relevant achievements and expertise)
• 2-3 lines conclusion

What to Include In Your HR Manager Cover Letter?

Choose a template.

White background color, black font color – 12 in size, one-inch (left and right) page margins, single line spacing.

Add a Header

Write your name, contact details, and address. In addition, you can add your social media accounts such as LinkedIn/Twitter or personal websites.

Add Hiring Manager Details

Add the hiring manager’s name, job title, company name, and address.

Greet the Hiring Manager

Address the hiring manager with “Dear Mr/Ms/Sir” or use the name. To get the hiring manager’s name, you can check the job posting, and if you don’t find the name in the job posting, browse through the company website or the LinkedIn page.

Create a Compelling Introduction

Create a concise but inspiring introduction that gauges the hiring manager’s attention. Mention the position you are applying for at the start. Add your skills that match the HR manager position.

Highlight Relevant Skills

Assess the job posting and identify the most relevant skills and experiences you can mention in this section that aligns with the job requirements.

Share HR Management Experience

Share your most prominent achievements as an HR manager. You can share events, case studies, and testimonials in this section. Add metrics, results, and stats to add more credibility to your achievements.

Share Your Interest in the Company

Employers observe every candidate’s enthusiasm for the company and the role. This section should cover your excitement and the reasons to apply for the HR manager’s role in the company.

Keep this section to the point and share your contact details in this section to encourage the hiring manager to contact you.

Include “Best Regards” or “Sincerely Yours.” After this, add your digital signature with your name.

HR Manager Cover Letter Examples

Below are a few HR manager cover letter examples that you can use to create your cover letter.

Example # 1

Dear [Hiring Manager] , 

Developing HR structures has been an inspiration for me, and I am excited to know about the HR manager job opening at ABC Company. My passion is handling day-to-day HR operations and managing policies and procedures implementation. And I am confident that my experience can serve as an asset to ABC Company’s human resource structure. 

My recent assignment as HR manager entails developing and maintaining effective internal processes, handling employee-related issues, supporting hiring and retention policies, identifying problems, finding solutions, and nourishing employee satisfaction. 

I specialize in overseeing and refining employee compensation and benefits programs. For example, my initiative of transforming the annual bonus (75% of the basic salary) into KPIs / achievement-based incentives has saved XYZ Company 20% of the budget and has increased employee productivity by 32%. 

The compensation and benefits HR module at ABC Company fascinates me. Your last year’s “Family trip to Europe” program for the highest annual sales achievers is popular among the HR industry. As an HR manager with an urge to refine employee compensation and benefits programs, I can bring more value to ABC Company’s HR structure.  . 

Please find my resume, which details my experiences, academics, and certifications. Please feel free to call me at [contact information] . Thank you for considering my application.

Hoping to hear from you.

Example #2 

Greetings [Hiring Manager] ,

As an ambitious and enthusiastic HR manager with 5+ years of experience handling day-to-day HR operations and managing policies and procedures implementation, I am passionate about streamlining human resource structures and procedures. 

I have experience developing and maintaining effective internal processes, handling employee-related issues, supporting hiring and retention policies, identifying problems, finding solutions, and nourishing employee satisfaction. 

I have experience leveraging maximum benefits from employee compensation and benefits programs. For example, I introduced a life insurance plan for the employees (Investment mode- 50% management / 50% employee), which has increased the employee retention rate from 52% to 79% over the past 2 years. 

ABC Company’s 87% consistent employee retention rate for the past 5 years is an inspiration for me. I would love to contribute my skills and expertise to ABC company’s HR success. 

Please feel free to contact me at [contact number]. I have enclosed my resume with more details about my experience and eligibility for the role. 

HR Manager Cover Letter Template

[Full Name]

[Contact Number]

[LinkedIn, Website URL]

[Address, Date]

[Hiring Person’s Name]

[Hiring Person’s Job Title]

[Company Name]

[Company Address]

Dear [Hiring Manager Name] ,

I am delighted to join [company] as a . I have experience in [list of relevant experiences] , and I have [list of skills] . I am confident that I can add more value to the HR manager position.

As the [past/current job] at [previous/current company] , my roles are [list main roles/ responsibilities] . During my work tenure as a [previous/current job title] , I [elaborate major accomplishments as an HR manager] .

Your [talk about any of the company’s recent projects] speech/article/initiative/structure is fascinating. And I wish to join the position because [state why you want to join the company] . 

I look forward to sharing my skills and expertise in [list relevant skills to the position] .

I have enclosed my resume containing more details about my experience, qualifications, and certification. 

Please feel free to contact me at [contact information] . Thank you, and I look forward to hearing from you. 

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Home » Job Tips » Resume Writing Tips » HR Manager Cover Letter

How to Write an HR Manager Cover Letter?: Steps, Template, & More

If you are applying for the position of HR manager, then consider writing a compelling cover letter to accompany your job application. As an HR manager, you will be responsible for hiring new employees, maintaining employee relations, implementing HR policies, etc. You will need a strong cover letter to showcase that your skills and abilities align with the expectations of the role to hiring managers. 

In this guide, we will help you draft an HR manager cover letter that highlights your skills, experience, and qualifications and sets you apart from other applicants.

Table of Contents

How to Write an Application Letter for an HR Manager?

Over 60% of hiring managers spend up to two minutes or less reading cover letters. This is why you need a strong, professional, and compelling cover letter. Here are practical steps to craft the best HR manager cover letter:

1. Craft a Professional Header

Your cover letter should begin with your contact details, including your full name, phone number, and professional email address. These details are crucial for potential employers to reach you regarding an interview or provide important updates about the job opportunity. Also, include the date on your cover letter to indicate when it was written to give the hiring manager a timeline.

2. Include a Professional Salutation

When writing your cover letter, it is important to use a proper salutation to address the person in charge of hiring. If you are unsure of their name, consider using a more formal greeting like, ‘Dear Hiring Manager’ to maintain a polite and professional tone.

3. Start with an Engaging Introduction

The first paragraph of your HR manager cover letter is a chance to showcase how being an HR manager interests you. You can also use this section to highlight any relevant past experiences in similar roles and emphasize your qualifications for a human resources manager role. 

4. Highlight Skills, Qualifications & Work Experience

When writing your body paragraphs, it is important to provide in-depth information about the skills and experiences mentioned on your resume. This is an opportunity to showcase how your abilities can contribute positively to the organization you are applying for. 

Consider mentioning quantifiable data such as numbers and statistics in your cover letter. For instance, you could mention how you improved employee retention by 40% compared to previous years.

5. Summarize and Add a CTA

Towards the end of your cover letter provide the summary of the details you have mentioned. Then include a call to action that encourages the hiring manager to respond. This could be as straightforward as expressing your anticipation for their reply or indicating your openness to discussing your qualifications in more detail either face-to-face or virtually through an interview. 

6. Use a Professional Sign Off

Finally, conclude with a closing statement before signing off at the end of your letter. Consider closing your message with a sign-off such as, ‘ Yours sincerely ’ or ‘Best regards’.  

HR Manager Cover Letter Template

Here is the best HR manager cover letter template you can use to craft an engaging cover letter.

Sample Cover Letter for Human Resources Manager

Here is a cover letter example for HR managers that you can use to complete your HR job application.

Tips & Tricks For Crafting an Effective HR Manager Cover Letter

Here are practical tips to guide you write an effective application letter for human resource management position

1. Research About Company

Before crafting your cover letter for the role of HR Manager, dedicate some time to conducting thorough research on the company. This will enable you to demonstrate your sincere enthusiasm and tailor your application to the required objectives and standards.

2. Adequately Highlight Skills

A well-written HR manager cover letter should effectively communicate your experience in human resources. This is why when crafting a cover letter, it is important to highlight relevant job-specific skills that align with the role you are applying for. Here are some of the technical and soft skills to include in your cover letter.

a. Technical Skills

Here are some technical skills that you can highlight in your cover letter.

• Data Analysis
• Employee Relations
• Human Resources Information System (HRIS)
• Applicant Screening
• Performance Management
• Employee Onboarding
• Clerical Procedures (paperwork)
• Accounting Software 
• Payroll 
• Knowledge of company policies (employee benefits, compensation, and health regulations)

b. Soft Skills

Consider including a few soft skills that are relevant to the HR manager job role. Here are some soft skills that you can incorporate into your cover letter.

• Interpersonal Skills
• Leadership Skills
• Negotiation
• Confidentiality
• Active Listening
• Critical Thinking
• Conflict Management
• Problem-Solving Skills
• Collaboration

3. Format Properly

Use proper format guidelines to ensure that your cover letter appears polished and easily readable. Here is how to properly format your HR manager cover letter:

• Begin by including a header with your full name, email address, and phone number.
• Select a standard font for business correspondence and use a 10-12 point size.
• Set margins at 1″ – 1/5″.
• End with an appropriate closing such as, “Best Regards,” or “Sincerely.”
• Send as either a PDF or DOCX file format.

4. Be Concise

When crafting an HR cover letter, ensure that is not too lengthy due to the high volume of applications received by recruiters. It is best to avoid overly detailed or short cover letters as they may indicate a lack of effort on your part, aim for 250-400 words instead.

5. Edit and Review

Make sure to thoroughly check your cover letter for any grammatical or spelling mistakes before sending it in. It may also be helpful to have someone else, such as a friend or coworker, look at it and provide feedback.

Crafting an effective HR manager cover letter is an essential step in landing your dream job. By following the tips and guidelines outlined in this guide, you can effectively showcase your skills, experience, and qualifications to potential employers. Also, it is important to personalize each cover letter for the specific company or position you are applying for and highlight how your unique strengths align with their needs. If this blog has been helpful, leave us your thoughts and feedback in the comment section below. Also, check out this quick guide on the best resume formats with samples to craft a professional resume that compliments your cover letter.

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Shailja Kaushik has been an Editor with Internshala since March 2023. She loves creative writing and experimenting with different forms of writing. She has explored different genres by working with journals and radio stations. She has also published her poems and nano tales in various anthologies. She graduated at the top of her class with Bachelor's in English and recently completed her Master's in English from the University of Delhi. Her experiments with writing continue on her literary blog.

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Dear Hiring Manager, As a skilled HR professional with a proven track record of success, I am excited to submit my application for the HR Manager position within your company. With extensive experience in recruiting, employee relations, and performance management, I am confident in my ability to drive HR initiatives and support the growth and development of your team. I am eager to bring my expertise to your organization and contribute to its ongoing success. Thank you for considering my application.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• Why you should use a cover letter template

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HR Manager Cover Letter Sample

Dear Hiring Manager,

I am writing to express my interest in the HR Manager position at your company. With over 10 years of experience in human resources and a proven track record of successfully managing HR initiatives, I am confident in my ability to make a significant contribution to your team. My background in HR management, combined with my strong leadership skills, make me an ideal candidate for this role.

During my time as an HR Manager at my previous company, I was responsible for overseeing all aspects of the HR function, including recruitment, employee relations, performance management, and compliance. I developed and implemented HR policies and procedures that were in alignment with the company's goals and supported the overall business strategy. I also played a key role in fostering a positive and inclusive work environment, and I was instrumental in resolving employee conflicts and promoting a culture of collaboration and teamwork.

In addition to my practical experience, I hold a Bachelor's degree in Human Resources Management and am fully versed in employment laws and regulations. I am also proficient in HRIS systems and other HR-related software, allowing me to streamline HR processes and improve overall efficiency in the department. My ability to analyze data and identify trends has also been instrumental in making informed HR decisions that positively impact the organization.

As an HR Manager, I understand the importance of building strong relationships with employees, managers, and external stakeholders. I am known for my excellent communication and interpersonal skills, and I am adept at providing guidance and support to employees at all levels of the organization. I am committed to fostering a positive and inclusive workplace culture and promoting diversity and inclusion initiatives.

I am also passionate about professional development and have successfully implemented training and development programs that have improved employee morale and retention. I am confident that my strategic approach to HR management and my ability to drive organizational change will be valuable assets to your company.

Thank you for considering my application. I am eager to bring my expertise to your team and contribute to the continued success of your organization. I am looking forward to the opportunity to discuss how my skills and experience align with the needs of your company. Please feel free to contact me at your earliest convenience to schedule an interview.

Sincerely, [Your Name]

Why Do you Need a HR Manager Cover Letter?

• A HR Manager cover letter is important because it allows you to showcase your skills, experience, and qualifications to potential employers in a personalized way.
• It provides an opportunity to highlight specific achievements and successes in previous HR roles, giving hiring managers a deeper insight into your capabilities.
• A well-written cover letter can set you apart from other candidates and make a strong first impression, increasing your chances of landing an interview.
• It allows you to explain any career gaps or transitions, address any concerns, and demonstrate your enthusiasm and passion for the role.
• A HR Manager cover letter is a chance to demonstrate your communication and writing skills, as well as your ability to tailor your message to a specific audience.

A Few Important Rules To Keep In Mind

• Address the HR Manager by name if possible, if not, use a professional greeting such as "Dear Hiring Manager".
• Introduce yourself and state the position you are applying for.
• Highlight your qualifications and relevant experience in human resources management.
• Show enthusiasm for the company and explain why you are interested in working there.
• Provide specific examples of your accomplishments and how they align with the company's goals.
• Close the letter by expressing your gratitude for the opportunity to apply and your desire to further discuss your qualifications in an interview.

What's The Best Structure For HR Manager Cover Letters?

After creating an impressive HR Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a HR Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For HR Manager Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to express my strong interest in the HR Manager position at your company. With over 8 years of experience in HR management, I am confident in my ability to contribute effectively to your team.

• Qualifications: I hold a Bachelor's degree in Human Resources and am SHRM-Certified. My experience includes recruitment, onboarding, employee relations, performance management, and HR policy development.
• Leadership: As a previous HR Manager, I led a team of HR professionals and successfully implemented new HR programs and initiatives. I am skilled in building and managing high-performing teams and fostering a positive work environment.
• Communication: I have excellent communication skills, both verbal and written, and am able to effectively collaborate with employees at all levels of the organization. I strive to create open lines of communication and address concerns proactively.
• Problem-Solving: I am adept at identifying and addressing HR challenges and developing innovative solutions. I am committed to finding ways to improve processes and create a better workplace for employees.
• Compliance: I have a strong understanding of HR laws and regulations, and have a proven track record of ensuring compliance with all applicable laws and policies.

I am excited about the opportunity to bring my expertise to your company and am confident that I can make a significant impact on your HR team. I am looking forward to the possibility of discussing this exciting opportunity with you further.

Thank you for considering my application.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a HR Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Avoid using generic or cliché language that does not show your specific skills and qualifications.
• Avoid providing too much detail about irrelevant work experience or skills that do not relate to the HR manager position.
• Avoid making spelling or grammar mistakes, as this reflects poorly on your attention to detail and communication skills.
• Avoid using a one-size-fits-all cover letter, instead tailor your letter to the specific company and role you are applying for.
• Avoid being too informal or casual in your tone, as this is a professional communication and should be approached as such.

Key Takeaways For a HR Manager Cover Letter

• Proven track record of effectively managing a diverse team of employees.
• Experience in creating and implementing HR policies and procedures that align with company values and comply with legal regulations.
• Demonstrated ability to recruit and retain top talent through targeted sourcing strategies and innovative retention initiatives.
• Strong understanding of performance management and employee development, with a focus on driving individual and team success.
• Skilled in fostering a positive and inclusive work environment, and handling employee relations issues with professionalism and discretion.

Human Resources Manager Cover Letter Example

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Start your Human Resources Manager cover letter with a strong, engaging opening that captures the reader's attention. Begin with a concise introduction that highlights your enthusiasm for the role and the company. Mention a key achievement or relevant experience that aligns with the job requirements. For example: "Dear [Hiring Manager's Name], As a seasoned Human Resources Manager with over a decade of experience in fostering employee-centric cultures and driving organizational growth, I am excited about the opportunity to contribute to [Company Name]'s continued success. My track record in implementing innovative HR strategies that have increased employee retention by 25% at [Previous Company] aligns perfectly with the goals outlined in the job description." This approach demonstrates your relevant expertise and shows that you've done your research, making a compelling case for why you're an ideal candidate for the position.

The best way for Human Resources Managers to end a cover letter is with a professional closing that expresses enthusiasm for the opportunity, an eagerness to discuss their qualifications further, and gratitude for the reader's time and consideration. A strong closing might include a call to action, such as an invitation to contact them for an interview or to discuss how their skills align with the company's needs. It's important to maintain a tone that reflects confidence without being overly presumptuous. For example: "Thank you for considering my application. I am excited about the opportunity to contribute to [Company Name]'s success and would welcome the chance to discuss how my experience in human resources can support your team's objectives. Please feel free to contact me at your earliest convenience to arrange an interview. I look forward to the possibility of collaborating with you." This approach demonstrates professionalism, respect, and a proactive attitude, all of which are key qualities for a Human Resources Manager.

Human Resources Managers should craft their cover letters to reflect their expertise in managing human capital, their understanding of employment law, and their ability to align HR strategies with business goals. Here's what they should include in a cover letter: 1. **Introduction**: Start with a strong opening that captures the reader's attention. Mention the position you're applying for and how you learned about it. If you have a mutual connection or a referral, this is a good place to name-drop. 2. **Relevant Experience**: Highlight your experience in HR roles, focusing on achievements rather than just responsibilities. Use quantifiable results to demonstrate how you've improved processes, resolved conflicts, increased employee retention, or successfully led HR initiatives. 3. **Knowledge of the Company**: Show that you've done your homework by mentioning specific details about the company and how your skills and experiences align with its culture, values, and needs. This demonstrates genuine interest and foresight in how you can contribute. 4. **Key Skills**: Identify the key skills that are relevant to the role. For HR Managers, this might include expertise in talent acquisition and development, employee relations, benefits administration, performance management, compliance with labor laws, and strategic planning. 5. **Problem-Solving and Strategic Thinking**: Provide examples of how you've approached challenges or strategic goals in the past. This could involve implementing new HR systems, addressing turnover issues, or developing training programs that align with business objectives. 6. **Leadership and Collaboration**: As an HR Manager, you're expected to lead a team and work collaboratively across departments. Highlight your leadership style and your ability to build relationships with both management and employees. 7. **Professional Development**: Mention any certifications (like SHRM-CP or PHR), continuing education, or professional affiliations that keep you at the forefront of HR trends and best practices. 8. **Personal Qualities**: Share attributes that make you a unique fit for the role, such as your communication skills, empathy, discretion,

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How To Use “Dear Hiring Manager” On Your Cover Letter

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Find a Job You Really Want In

Summary. Use “Dear Hiring Manager” as an acceptable alternative when you are unable to address your cover letter directly by name, which is always preferable.

While writing a cover letter, it can be a little nerve-racking if you don’t know who you are sending it to.

We’ll walk you through how to address your cover letter , provide tips to help you decide which greeting to use, and provide examples of the different options for addressing your cover letter.

Key Takeaways:

Addressing your cover letter professionally is crucial for making a good first impression and catching the eye of hiring managers and recruiters.

It’s not always easy to find the person the company wants you to send your resume and cover letter to. While you should do your best to find a person’s name, using “Dear Hiring Manager” might be your best bet in certain scenarios.

When addressing a cover letter make sure you start with what you know and don’t assume to much on what you know about the person.

How to Use “Dear Hiring Manager” on Your Cover Letter

Why addressing your cover letter correctly is important, examples of how to address a cover letter, how to find the hiring manager, tips for using “dear hiring manager”, alternatives to “dear hiring manager”, “dear hiring manager” faqs, final thoughts.

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While saying “Dear Hiring Manager” on a cover letter is entirely professional, it’s also super generic. You should only use it if you can’t find the name of the recipient despite your best efforts.

There’s an order of operations that should be followed every time you go to address a cover letter, and which step of the process you eventually settle on should depend on what kind of information you have available.

Here are the steps you should take any time you go to address a cover letter — your goal is to stop at the earliest step you can manage:

Start with what you know. Do you know their name? How about their gender and preferred pronouns? If so, then address the letter to “Dear Mr.” or “Dear Ms.” followed by just their last name. This is the most preferred method of address — it’s personal and unpretentious.

Don’t assume too much. Don’t know their gender? Still use “Dear” to address the letter, but instead of using just the last name, used your contact’s full name. It’s still personal, perhaps a little less “professional,” but it’s better than being presumptuous.

Last resort. If all else fails, then just writing “Dear Hiring Manager” is acceptable, but be aware that a name is preferred in almost all cases.

Consider alternatives. “To Whom It May Concern” might be your first instinct, but as salutations go, “Dear” is a warmer and more congenial way to address someone. “To Whom” sounds a little robotic, and is never a good option. We’ll cover other alternatives below.

People react to greetings in different ways, depending on the context.

People can often have big reactions to even small nuances in behavior depending on the context — and those reactions are only exacerbated in a situation as stressful as a job application.

This is because the person on the other end of the line — the hiring manager, recruiter , or whoever has to sift through the mountain of other applications to find yours — has no obligation to you whatsoever.

That means that if something about the way that you greet them turns them off to you as a candidate, they can just decide not to contact you.

You’ve got one small chance to prove that you’re worthy of their attention, and you have to go into your application and cover letter with the understanding that a hiring manager could stop reading at any time.

So you have to do everything in your power to make sure that they don’t do that.

Here’s a good example of following the above process, starting at a place of having full information about your contact and ending up at a place where you don’t even know if the person reading your resume is just a robot .

Full knowledge: “Dear Mrs. Belvedere” Name known, no known gender or gender is non-binary: “Dear Ramona Belvedere” Gender known, no name: “Dear Mrs.” When you know that they’re a doctor: “Dear Dr. Belvedere” When they’re a doctor but not an MD: “Dear Professor Belvedere” When you don’t know who they are at all: “Dear Hiring Manager”

We’ve got a whole article about how to find the hiring manager , but we’ll cover the steps briefly here:

Check the job advertisement. Sounds like an obvious first step, but we have to start somewhere. If you can’t find a full name, check the email address they want you to send your application to.

If it indicates an individual, use that information in the following steps. (Sometimes it’ll be really obvious though, like [email protected]).

Check the company’s website . Either look at the job application section or the “about us” page . You can sometimes find more information about department heads here. See if any names align with the email address provided in the job opening.

Call the company. Finding the right number to call might be tricky, but once you reach someone in HR or the front desk, they should be able to help you out. Mention the job posting and ask for the hiring manager’s name — easy peasy.

Use LinkedIn . Look for the company’s employees on LinkedIn. You might not be able to definitively determine the hiring manager from your research alone, but you might find somebody you can ask.

For example, an HR head or someone who works in the department you’re interested in.

Use an inside source. If you have a friend in the company, we’re surprised you’ve made it this long without reaching out to them!

People like to help, and if this person is an internal reference for you as well, they surely want you to make the best impression. That means avoiding “Dear Hiring Manager” if you can.

If you’ve tried everything and still can’t find the hiring manager’s name or a relevant department head, it’s not the worst thing to use “Dear Hiring Manager.” However, you should keep these tips in mind if you do:

Customize your cover letter . “Dear Hiring Manager” is about as generic as it gets as far as salutations go. Don’t let the rest of your cover letter be equally generic. Otherwise, the recipient may think you’ve just copy-pasted this cover letter all around town, which is always a turn off for employers.

Open with a strong first sentence and use the body to express your enthusiasm for the specific job and company. Cover your most significant qualifications and accomplishments. Utilize keywords from the job description when discussing your skills and relevant experience .

Use a clear subject line. Most cover letters are sent via email these days. Since you couldn’t find the hiring manager’s name, it’s likely you’re sending it to a generic, company-wide, job application email address.

Ensure that your subject link provides a clear explanation of why you’re writing. The standard “[Full Name] – _______ Position” is a safe bet.

Send from a professional email address. Your email might look a bit spammy with “Dear Hiring Manager” — don’t compound the recipient’s instinct to immediately delete your email by sending it from [email protected].

Choose a professional email address, but be careful of using one tied to your current place of employment. They may be able to see your activities, and that would be awkward.

We’re going to start off by reiterating that “To Whom It May Concern” is never an option. That said, “Dear Hiring Manager” isn’t the only choice you have available. In a scenario where you’re reaching out to a recruiter or a recruiting team, it might actually sound odd to address your cover letter to the hiring manager.

Let’s take a look at other appropriate ways to start your cover letter when you don’t know the recipient’s name:

Dear Recruiter

Dear Recruitment Team

Dear Hiring Team

Dear [Department] Manager

Dear [Department]

Dear Recruitment Committee

Dear Hiring Committee

Dear Recruiting Manager

Dear Human Resources

Dear [Title of person you’d report to]

Can I put “Dear Hiring Manager” on a cover letter?

Yes, you can put “Dear Hiring Manager” on a cover letter. However, it is better to find a name if possible. Addressing a cover letter directly to a person gives your letter more of an impact. It shows that you either followed directions or put in extra effort to locate a name. If you can’t find a name, then “Dear Hiring Manager” is an acceptable alternative.

What can I say instead of “Dear Hiring Manager”?

Instead of “Dear Hiring Manager”, you can say:

Dear Human Resources Representative

These titles are helpful alternatives, but as you may notice, they also have their limits. Without a name, any choice with sound slightly vague.

How do I find the hiring manager name?

There are several steps you can take to find the hiring manager’s name:

Read over the job description for clues

Look on the company’s website

Search LinkedIn or other social media

Call the company

Ask anyone in your network who may know

Finding the hiring manager’s name can take time and effort. If you succeed, then it shows your commitment to the job and helps your cover letter stand out just a little more above the competition.

Do hiring managers read cover letters?

Hiring managers may or may not read cover letters, but it is always good to assume they will. Hiring managers in general don’t spend a lot of time with cover letters or resumes . They are going to quickly skim your application and look for qualifications that stand out. That is why addressing the cover letter correctly is important, because it can be the first step to convincing the hiring manager to keep reading.

That’s the long and short of it. Follow this process and you’ll never go wrong when it comes to addressing your cover letter.

While you should always try your best to find the hiring manager’s name and address your cover letter personally, it’s not always possible.

Just remember the other do’s and dont’s of cover letter formatting and professional letter writing. Keep your cover letter to one page with three to four paragraphs. Show enthusiasm for and knowledge of the role, emphasize your qualifications and accomplishments, and use language from the job description .

Draft a few sample cover letters before hitting “send,” and you’re certain to be called in for a job interview .

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Ryan Morris was a writer for the Zippia Advice blog who tried to make the job process a little more entertaining for all those involved. He obtained his BA and Masters from Appalachian State University.

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Sample Email Cover Letter Message for a Hiring Manager

What To Include in an Email to a Hiring Manager

Tips for writing an email cover letter, email cover letter example, frequently asked questions (faqs).

Luyi Wang / The Balance

One way to apply for a job is to send an email cover letter, with your attached resume, to a hiring manager. But what should you include in your message? An email cover letter should include the same basic information as a written cover letter . The only differences are in how you format your cover letter and how you include your contact information.

Review the guidelines here for what to include in the email cover letter message you plan to send to the hiring manager . You'll also find a sample message you can use as inspiration for your own letters and emails.

Key Takeaways

• Your cover letter should include a subject line, a greeting, a two- or three-paragraph body, a professional closing, a signature, and contact information.
• Learn the name of the hiring manager by calling the company or looking at its website. 
• Researching the company and its corporate mission will also help you to match the qualifications you mention in your cover letter to the employer's specific needs.
• Use a professional email address and consider setting up an email account dedicated solely to your job search so that you can easily keep track of new correspondence.

Watch Now: 8 Hiring Manager Secrets You Should Know

Subject: The subject line of your message should include your name and the job title. For example, “Michael Jameson - Marketing Director Position.”

Greeting: The message should include a professional greeting . If you have a contact person, use his or her name. Otherwise, use “Dear Hiring Manager.”

It’s a smart strategy to learn the name of your contact person when at all possible. You can do this, perhaps most simply, by calling the organization and asking the receptionist to direct you to their Human Resources department. Someone in this department should be able to tell you the name of the person coordinating their search.

You can also learn the hiring manager’s name through the organization’s website or LinkedIn.

The Body of the Message: Your message doesn’t need to be long, but it does need to capture the reader’s attention and convince them of why you’re a strong applicant for the job. The goal of the letter is to “sell” yourself as a desirable candidate and get a job interview, not just to say that your resume is attached.

Write two or three paragraphs, carefully matching your qualifications to the job requirements . The closer you reflect these stated qualifications in your cover letter, the higher your chances are of being chosen for an interview.

Closing: Close your message with a professional closing like “Sincerely,” “Best regards,” or “Yours truly.”

Signature: Your signature is where you will include all of your contact information: full name, address, phone, email, and your LinkedIn URL if you opt to include it. Make sure that your email address sounds professional: In the best-case scenario, it will be your name: “[email protected].” Never use a “cutesy” email (“KatyCatWoman” or “Roger_ShadowMage”). 

You may want to create an email account dedicated solely to your job search to keep close track of your applications and employer responses.

To make sure your email cover letter makes a good impression on the hiring manager:

Begin with an email cover letter template or sample. Review cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, entry-level, targeted, and email cover letters.

Customize your cover letter for each job. Make sure to highlight the skills and qualifications listed in the job description in the ad. 

Follow directions. Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send the resume as an attached PDF or Word document.

Subject: Editorial Assistant Position - Jane Jones

Dear [Name of Hiring Manager or “Hiring Manager”]:

I would like to express my deep interest in entering a position as an editorial assistant for your publishing company.

As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company.

You specify that you are looking for someone with strong writing skills. As an English major at XYZ University, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with extensive publication experience.

My maturity, practical experience, attention to detail, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company and am confident that I would be a beneficial addition to the 123 Publishing Company.

I have attached my resume to this email and will call within the next week to see if we might arrange a time to speak together.

Thank you so much for your time and consideration.

Jane Jones Email: janejones@gmail.com Cell: (718) 555-6433 LinkedIn: linkedin.com/in/janejones

Do you send an email cover letter in the body of the message or attach it?

Check the job listing to see whether the employer wants you to send your cover letter in the body of the email or as an attachment. If the job listing doesn’t provide instructions, you may choose either option: cut and paste your message into the email or attach it as a separate document. 

How do you start an email cover letter?

Start your email cover letter with a polite salutation, e.g., Dear Ms. Brown or Dear Hiring Manager. Omit the address paragraphs that you’d include in a written cover letter. 

Rutgers Career Exploration and Success. " Cover Letter and Email Etiquette ." 

Purdue University. " Purdue Online Writing Lab ." 

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Senior HR Manager Cover Letter Example

Writing a cover letter for a senior HR manager position can be a challenging task. Crafting a cover letter that stands out from the competition and showcases your skills and experience is essential in securing an interview. This guide provides an overview of what to include in your cover letter, along with an example of a cover letter for a senior HR manager position. With the help of this guide, you will be able to create a compelling cover letter that captures the attention of potential employers.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Senior HR Manager Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the Senior HR Manager position at [company name], as advertised on [job board]. With over 10 years of experience in human resources, I am confident that I am an ideal candidate for this job.

Throughout my career, I have successfully managed a wide range of HR tasks. I have a deep understanding of employee relations, talent management, performance management, and compensation and benefits. I have experience working in the public and private sectors. I am well- versed in HR best practices and compliance with labor laws.

I am skilled at developing and implementing effective HR policies, procedures, and strategies that support the company’s overall mission and goals. My attention to detail, problem- solving abilities, and interpersonal skills make me a valuable asset to any team. I am able to build and maintain positive relationships with both internal and external stakeholders.

I am passionate about HR and am confident that I can make a positive contribution to your organization. I am eager to learn more about the Senior HR Manager position and I look forward to discussing my candidacy in more detail.

Thank you for your consideration.

Sincerely, [Your Name]

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What should a Senior HR Manager cover letter include?

A Senior HR Manager cover letter should include the following information:

• An introduction that explains why you are an ideal candidate for the role, and emphasizes your qualifications, education, and experience.
• A description of your HR skills and expertise and how they can be applied to the job, such as knowledge of HR recruiting, labor laws, employee relations, and organizational development.
• A demonstration of your knowledge of the company and its goals, and how your expertise can help the organization achieve its objectives.
• A brief summary of your career accomplishments and successes, highlighting any awards or recognition you have earned.
• A closing paragraph that reiterates your enthusiasm for the position and provides contact information for follow- up.

Your cover letter should be professional, concise, and tailored to the specific job you are applying for. With this information included, you will have an effective document that will help you stand out from the competition.

Senior HR Manager Cover Letter Writing Tips

Writing a cover letter for a senior HR Manager position can be a challenge. It’s important to make sure your cover letter stands out and clearly reflects your experience, skills, and qualifications. Here are some tips to help you write a winning cover letter for a senior HR Manager role:

• Begin your cover letter by introducing yourself and your credentials. Briefly state your education, relevant work experience, and other relevant qualifications.
• Highlight your skills and experience in managing people, recruitment, and employee relations. Explain specific ways you have used these skills to benefit past employers.
• Describe your ability to develop and implement strategies for improving employee engagement, performance, and retention.
• Demonstrate that you understand the company’s mission, values, and goals. Show that you have the knowledge and skills to contribute to their success.
• Explain why you’re the best candidate for the job. Show how you can use your experience and expertise to make a positive impact on the company.
• Close your cover letter by expressing your enthusiasm for the job and thanking the employer for their time.

By following these tips, you can create an effective cover letter that will help you stand out from the competition and demonstrate that you’re the perfect candidate for the job. Good luck!

Common mistakes to avoid when writing Senior HR Manager Cover letter

• A Senior HR Manager cover letter is an integral part of a job application. It is the first point of contact between you and the potential employer, and it allows you to highlight your best qualities and experiences. It is important to make a good impression and to avoid common mistakes when crafting a cover letter.
• Not including contact information: A cover letter should always include your contact information at the top, including your name, address, phone number, and email address. This allows the employer to easily contact you with any further questions or requests.
• Poor grammar and spelling: Always double- check your cover letter for errors. Poor grammar and spelling can make you appear unprofessional and can lead to an employer disregarding your application.
• Not tailoring the letter to the specific job: It is important to research the company and the position you are applying for and make sure that your cover letter reflects this. Make sure to include details about the job and how you can contribute to the company’s goals.
• Forgetting to include your qualifications: A cover letter should always include a brief summary of your qualifications and experience. This allows the employer to quickly assess your suitability for the position.
• Focusing too much on yourself: A cover letter should be focused on how you can contribute to the company, not on your own personal goals. Make sure to include information on how your skills and experience can benefit the company.
• Being too long: Keep your cover letter concise and to the point. Try to limit it to one page, and make sure to include only the most relevant information.

By avoiding these common mistakes, your Senior HR Manager cover letter will be sure to stand out and make a good impression on potential employers.

Key takeaways

Writing an effective cover letter for a Senior HR Manager role is essential when applying for a job. A well- written cover letter is the perfect way to stand out from other applicants and show potential employers why you are the right fit for the job. Here are some key takeaways for writing an impressive cover letter for a Senior HR Manager role:

• Showcase your knowledge of the company and its HR policies. Employers want to know that you are familiar with the organization and its values. Demonstrate your understanding of the company in your cover letter.
• Highlight your past experience. Showcase your past successes in managing HR teams and leading successful projects. Include specific examples of how you have contributed to the success of past companies.
• Talk about your leadership skills. A Senior HR Manager position requires strong leadership skills. Show employers that you are capable of handling complex tasks and leading a team.
• Demonstrate your commitment to the role. A Senior HR Manager role is a demanding one that requires a lot of dedication. Show employers that you are willing to put in the time and effort required to be successful in the role.
• Focus on the future. Employers want to hire someone who is looking to build a long- term career. Show employers that you are committed to a future with the organization and have a plan for your career.

Frequently Asked Questions

1. how do i write a cover letter for an senior hr manager job with no experience.

Writing a cover letter for a Senior HR Manager job with no experience can be a daunting task. However, it is possible to create a compelling and engaging cover letter that will attract the attention of potential employers.

Start by introducing yourself and your qualifications. Be sure to highlight any relevant education or skills you have acquired throughout your career. Additionally, explain how your past experiences have prepared you for the role of a Senior HR Manager.

Include any evidence of your potential to be successful in the role. Give examples of how you have taken initiative and demonstrated leadership in past positions. Showcase your ability to manage responsibilities, solve problems, and collaborate with team members.

Finally, be sure to state why you are interested in the specific Senior HR Manager position. Explain why you think you are the best fit and how your skills, knowledge, and experience can help the organization reach its goals.

2. How do I write a cover letter for an Senior HR Manager job experience?

When writing a cover letter for a Senior HR Manager job with experience, it is important to emphasize your relevant skills and accomplishments. Start by introducing yourself and your qualifications. Showcase your knowledge, skills, and experience related to the role of an HR Manager.

Be sure to highlight any past successes you have had in the role. Provide examples of how you have managed a wide range of responsibilities and worked collaboratively with others. Showcase any innovative ideas or solutions you have implemented in the past.

In addition, provide evidence of your ability to motivate and lead others. Explain how you have taken initiative and managed complex projects. Showcase any communication and problem- solving skills you have acquired throughout your career.

Finally, be sure to explain why you are interested in the specific Senior HR Manager position. State why you think you are the best fit and how your skills, knowledge, and experience can help the organization reach its goals.

3. How can I highlight my accomplishments in Senior HR Manager cover letter?

When writing a cover letter for a Senior HR Manager position, it is important to highlight your accomplishments in the role. Start by introducing yourself and your qualifications. Showcase your knowledge, skills, and experience related to the role of an HR Manager.

Be sure to explain how you have used your past experience to be successful in the role. Give examples of how you have taken initiative to manage or solve complex problems. Showcase any innovative ideas or solutions you have implemented in the past.

Additionally, provide evidence of your ability to motivate and lead others. Explain how you have managed a wide range of responsibilities and worked collaboratively with team members. Highlight any communication and problem- solving skills you have acquired throughout your career.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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