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How to Write a Job Offer Letter (Template & Examples)

By Priya Jain

Published: January 30, 2024

In this article, we guide professionals in writing an effective job offer letter and provide information about key elements to include, along with templates and examples to draft these letters.

What Is an Offer Letter?

An offer letter is a formal document sent to a potential employee after a verbal job offer, confirming details like the company name, position title, employment status, duties, work schedule, and compensation. It’s a key tool in the hiring process, which provides clear and comprehensive information to the prospective employee.

Job Offer Letter Example

Here are some job offer letter examples when hiring entry-level, executive, and remote workers:

Entry-Level Offer Letter

2023-12-20 Smith Brookes 98 W 8th St New York, NY 10031

Dear Mr. Brookes,

We are pleased to offer you the position of Junior Financial Analyst at RockFinance Corporation. Your skills and enthusiasm will be a great addition to our team.

Position Details: Job Title: Junior Financial Analyst Start Date: 2024-01-05 Work Schedule: Full-time, Monday to Friday, 40 hours per week Reporting To: Harry James, Finance Manager

Compensation and Benefits: Salary: $65,000 per year Benefits: Eligibility for health insurance, 401(k) retirement plan, and two weeks of paid vacation, effective March 1, 2024.

Terms of Employment:

This position is at-will and full-time.
A probationary period of 90 days will apply.

Company Policies:

You must comply with all RockFinance Corporation policies and procedures outlined in the employee handbook.

Next Steps:

Please indicate your acceptance of this offer by signing and returning a copy of this letter by January 22, 2024.
Your employment is contingent upon a successful background check and verification of your eligibility to work in the United States.
We are excited about the prospect of you joining our RockFinance Corporation team and are confident that you will contribute significantly to our marketing efforts.

Should you have any questions or need further information, please do not hesitate to contact me at [email protected] or (555) 123-4567.

Congratulations on this offer, and we look forward to welcoming you to RockFinance Corporation.

Harry James Finance Manager RockFinance Corporation [email protected] (555) 123-4567

Executive Offer Letter

When hiring executives, you can use this letter as a reference:

Date: 2023-12-20

Ms. Emily Johnson 123 Business Ave Innovate City, IN, 46000

Dear Ms. Johnson,

It is with great pleasure that we extend the offer for the position of Chief Technology Officer at Zenith Global Enterprises. Your extensive experience and innovative approach to technology solutions make you an ideal fit for our executive team.

Position and Role Expectations: Job Title: Chief Technology Officer Reporting To: Johnathan Black, CEO Role Overview: As the CTO, you will lead our technology team, oversee the development and implementation of our technology strategy, and play a key role in shaping the company’s future in the tech industry.

Compensation and Benefits: Base Salary: $250,000 per year Equity: Stock options representing 2% of company shares Bonus Structure: Up to 20% of base salary based on company performance Benefits: Comprehensive health and dental plan, 401(k) matching, four weeks paid vacation

Start Date and Work Schedule: Start Date: February 1, 2024 (flexible) Work Schedule: Monday to Friday, with options for remote work two days per week. Termination Clause: Employment at will, with a mutual review after the first six months. Acceptance Deadline: Please confirm your acceptance of this offer by January 5, 2024.

This offer is contingent upon the successful completion of a background check.

We are thrilled at the prospect of you joining Zenith Global Enterprises. Your vision and leadership in technology will be critical as we expand our digital footprint globally. We look forward to your response and hope to welcome you aboard.

Should you have any questions or require further clarification, please don’t hesitate to contact me at [555-123-4567] or [ [email protected] ].

Johnathan Black CEO Zenith Global Enterprises [555-123-4567] [email protected]

Remote Work Offer Letter

Here’s an example of an offer letter for a remote worker:

Date: March 15, 2024

Jane Smith 789 Remote Lane Digital City, TX, 75001

Dear Ms. Smith,

We are thrilled to extend the offer for the position of Senior Software Developer at Bright Future Tech Solutions. Your expertise in software development and your innovative approach to remote collaboration make you an ideal fit for our team.

Position Details: Job Title: Senior Software Developer Department: Software Development Responsibilities: Lead software development projects, collaborate with cross-functional teams, and contribute to product innovation. Work Schedule: Flexible, with core hours from 10 AM to 3 PM Central Time. Location: Fully remote, open to any location within the United States.

Compensation and Benefits: Salary: $95,000 annually, payable bi-weekly. Equity/Bonuses: Eligible for annual performance bonuses. Benefits: Health, dental, and vision insurance; 401(k) with company match; 3 weeks paid vacation. Additional Perks: $1,000 home office setup allowance, annual professional development budget. Equipment Provision: We will provide a company laptop, dual monitors, an ergonomic chair, and necessary software licenses. In-Person Attendance: Occasional travel to our headquarters in Austin, TX, for team retreats and strategy sessions, typically once per quarter.

Start Date and Onboarding Information: Start Date: April 10, 2024 Conditions of Employment: Subject to successful completion of a background check. Employment Type: Full-time Acceptance Deadline: Please confirm your acceptance of this offer by March 25, 2024.

We are excited about the possibility of having you as a part of our team at Bright Future Tech Solutions and are confident in the contributions you will bring to our software development projects.

Should you have any questions or require further clarification, please don’t hesitate to contact our HR manager, Emily Johnson, at [email protected] or (555) 123-4567.

We look forward to your positive response and hope to welcome you aboard soon.

John Doe Head of Software Development Bright Future Tech Solutions [email protected] (555) 987-6543

What You Need to Include In A Job Offer Letter

When writing a job offer letter, you should include these key components:

Personalized Introduction

The introduction should be warm and welcoming. It’s crucial to personalize this section by using the candidate’s name and expressing genuine excitement about joining the team. This sets a positive tone and shows that the company values the individual.

Next, clearly state the job title, reinforcing the role for which the candidate has been selected.

Job Details and Responsibilities

Listing the job responsibilities in the offer letter should give the candidate a good understanding of their day-to-day activities and overall role within the company.

If the role has specific requirements like travel, flexible hours, or unique skills, these should be clearly outlined. This ensures the candidate knows all aspects of the job before accepting the offer.

Compensation and Benefits

Specify the salary amount, whether it’s an annual salary or an hourly wage, and the frequency of payments (e.g., monthly, bi-weekly). This transparency is crucial in setting clear expectations.

Use this section to give details about the benefits package, including health insurance, retirement plans, paid time off, etc. Highlight any unique benefits that may be attractive to the candidate.

If the role includes performance-based bonuses or other incentives, these should be clearly described, including how they are calculated and when they are paid.

Terms and Conditions

Define whether the position is full-time, part-time, or contract. This affects various aspects of employment, including benefits and job security.

If applicable, state the fixed term or project duration. This is especially important for contract or temporary roles. You can outline conditions that must be fulfilled before starting employment, like background or reference checks .

Remember to mention any probation period and clearly outline the terms for termination. This sets clear guidelines and expectations from the start.

Start Date and Onboarding Information

Specify the exact start date, providing clarity and allowing the candidate to make necessary arrangements.

Additionally, provide information about the onboarding process, including any orientation sessions, training, and whom to report to on the first day. This helps in easing the candidate’s transition into their new role.

Standard Offer Letter Template

Here’s a standard job offer letter template that you can customize according to your organization’s specifics:

[Your Company’s Letterhead]

[Candidate’s Full Name] [Candidate’s Address] [City, State, Zip Code]

Dear [Candidate’s Full Name],

We are delighted to extend an offer of employment for the position of [Job Title] at [Your Company Name]. Your skills and background make you an ideal fit for our team.

Position Details: Job Title: [Job Title] Responsibilities: [Mention the main responsibilities] Start Date: [Start Date] Work Schedule: [Full-Time/Part-Time/Other], approximately [X hours] per week Reporting To: [Supervisor’s Name], [Supervisor’s Title]

Compensation and Benefits: Salary: [Salary Amount], payable [Payment Frequency] Benefits: Eligibility for [list of benefits, e.g., health insurance, retirement plan, paid time off]

Terms of Employment: Employment Type: [Full-Time/Part-Time/Contract] At-Will Employment Clause: Your employment will be at-will, meaning either party can terminate the employment at any time for any lawful reason. Contingencies: This offer is contingent upon [any contingencies such as background checks, drug tests, etc.].

Company Policies: You must adhere to [Your Company Name]’s policies and procedures as outlined in the employee handbook. Acceptance Deadline: Please indicate your acceptance of this offer by signing and returning this letter by [Acceptance Deadline].

Should you have any questions or need further clarification, please do not hesitate to contact [Contact Person’s Name] at [Contact Person’s Email/Phone Number].

We are excited about the possibility of you joining our team and look forward to your positive response.

[Your Name] [Your Title] [Your Company Name] [Your Email] [Your Phone Number]

Note: Remember to adapt the template to align with your organization’s specific offer details, culture, and legal requirements.

Best Practices for Writing Offer Letters

When writing job offer letters, there are several best practices that HR professionals should follow to ensure clarity, compliance, and a positive start to the employer-employee relationship:

Clarity and Simplicity

Offer letters should be clear and straightforward, concisely presenting all legally required details of the job offer. Avoid overcomplicating the language and keep the letter as short and simple as possible, ideally no more than two pages.

Highlight Company Culture

The offer letter is an opportunity to reinforce your company’s culture , values, and the opportunities offered to the candidate. This can include a broad statement of how the job contributes to the business unit and the company’s strategic goals and how it supports the company’s values, vision, or mission.

This approach makes the offer letter more personal and inviting, especially important for attracting top talent.

Training and Awareness

Including information about the onboarding process and any initial training programs in the offer letter is beneficial. This gives candidates an idea of how they will be integrated into the team and the company and sets the stage for their professional growth and development within the organization.

Legal Review

It’s advisable to have legal counsel review the letter, especially to clarify terms like the at-will employment clause and to ensure that no statements could be interpreted as creating a contract. This helps protect both the company and the employee.

Furthermore, if hiring an employee on a contractual basis, it’s recommended to have shorter contracts with the possibility of extension to avoid potential legal issues if termination occurs before the end of the contract period.

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How to Write an Effective Job Offer Letter (+ Examples)

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Key takeaways.

Drafting an employment offer letter is an important part of the hiring process; you’re officially inviting the perfect candidate to join the team.
The job offer letter is a formal offer of employment including key information such as the job responsibilities, annual salary, working hours, commission structure, manager/supervisor name, and other details.
There are a few tips and tricks for the human resources team to make the employment offer more engaging and improve the chance of the candidate accepting the new employee position.

An offer letter is a formal document drafted by an employer to a prospective employee, offering them a position within the company. It typically includes details such as the job title, start date, compensation package , and other relevant terms and conditions of employment.

But how important is the job offer letter?

Explore the importance of a job offer, key elements to include, and tips for writing an engaging and informative offer letter. We’ve also included a job offer letter template with examples.

What is an offer letter, and why is it important?

An offer letter is an official written communication that an employer gives to a potential employee, outlining the terms and conditions of a job offer, containing information about the job title, commencement date, remuneration package, benefits, and other pertinent terms and conditions of employment.

As a formal letter, the job offer details the terms and conditions of employment, including job details that may be surprising (or off-putting) to employees. The letter is responsible for painting a realistic picture of what to expect. In fact, 75% of recruiters admit they’ve seen a candidate change their mind after signing an offer letter.

Job offers also have the power to entice top talent, with one survey revealing that 81% of employees would consider leaving their jobs for the right offer.

The offer letter is usually sent after the employer has made a verbal offer to the candidate and before the employee signs the official legally-binding contract and is invited for the onboarding process. The letter serves as a written record of the offer and ensures that both the employer and the employee are clear on the terms of employment, helping to prevent misunderstandings or disputes in the future.

It’s important to streamline the format of an offer letter and write an effective proposal to achieve the following.

Improve employer’s brand image by offering a positive candidate experience
Attract top talent by including necessary information to increase the likelihood of successful hires
Reduce the likelihood of job offer rejections by helping candidates to make informed decisions
Establish clear expectations and reduce the risk of misunderstandings or disputes in the future
Provide legal protection for both parties by documenting the terms and conditions of employment

An engaging offer letter is especially important for remote workers as it sets out the terms and conditions of employment, serves as a written agreement, protects both parties, and is used as proof of employment.

Key elements of an offer letter

Offer letters can vary depending on the company and the position, so it's a good idea to consult with HR or legal professionals to ensure all necessary information is included. As a guideline, it’s important to include the below details in an offer letter.

For added context, we’ve provided an example of how the section will appear for two offer letters — one for a developer’s position and one for a sales position — that you can customize for the specific position. Consider the offer letter template when preparing your own.

Introduction text

The lead text involves the letter's subject line and includes a formal address. Make sure to be concise in your text while still offering encouragement and excitement about the candidate (possibly) joining your team. It’s a nice touch to mention the candidate’s strengths and why they were chosen for the position.

Sample for a developer position:

Sample for a sales position:

Job title and description

The job title should accurately reflect the position being offered, and the job description should outline the key responsibilities and requirements of the role.

By communicating clearly and efficiently, the candidate will better understand the nature of the job and what is expected of them, helping them decide whether the position is a good fit for their skills and interest.

The job title and description also sets clear expectations by outlining key responsibilities, helping avoid disputes or misunderstandings further down the line. This section also provides a framework for performance evaluations and career development.

Create your job descriptions in a flash with our Job Descriptions Templates . Find the role that best suits your needs and use the template as is, or edit it to fit your needs.

Sample for a junior developer position:

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Starting date and work schedule

It’s important to include a clear starting date, which is the date on which the employee is expected to start employment, as well as their work schedule, which outlines the days and hours the employee will be required to work. In this section, the job offer will confirm whether the offer is for full-time or part-time work .

These details help to manage expectations between employer and employee and help the new hire plan their personal and professional commitments accordingly.

Salary and benefits

The highly-anticipated salary section of an offer letter typically includes the employee's base salary, any bonuses or incentives they may be eligible for, and the pay period, such as weekly, bi-weekly, or monthly.

The benefits section typically includes details on the employee's health insurance coverage , retirement plan, vacation time, sick leave, and other perks the company may offer.

The salary and benefits section of an offer letter plays an important role in establishing the employee’s expectations regarding compensation and provides a basis for future negotiations. By listing benefits and fair compensation , the job offer letter plays a role in attracting top talent and reducing turnover.

Reporting structure

The reporting structure section of the job offer letter outlines the employee’s position within the organization and their reporting relationship. Typically, the department and the name and title of their supervisor or manager are included for reference.

The reporting structure helps employees understand their role within the organization, clarifies communication details, establishes trust and confidence, and provides a path to track career growth.

Request for response

The request for a response section ends the offer letter, formally inviting the candidate to accept the job offer by a stipulated expiration date and providing instructions on how to do so.

The request for response ensures that the hiring manager receives a timely response from the candidate, establishes a positive candidate experience, clarifies the next steps, and serves as a concise summary of the offer letter.

Tips for writing an engaging and informative offer letter

An engaging and informative offer letter helps to attract top talent and establish a positive employment relationship between the employer and the employee.

Start with a clear, engaging subject line that captures the candidate's attention
Use a professional tone and easy-to-understand language
Draft short paragraphs and bullet points where necessary to make the letter easy to read
Include a personalized introduction that highlights the candidate's strengths and accomplishments
Clearly outline the job title and description, as well as the key responsibilities and requirements of the role
Provide a competitive salary and employee benefits package , and be transparent about determining compensation
Proofread the letter carefully to ensure that there are no errors or typos
Be transparent about the company culture
Consider adding a disclaimer at the end of the letter, clarifying that the response to the letter isn’t legally binding, but used for informational purposes
Make sure to cover all additional details in the employment contract

Improve acceptance rates with a well-drafted employment letter

An effective offer letter is important as it can improve brand image, attract top talent, reduce the likelihood of job offer rejections, establish clear expectations, and provide legal protection. Following a job offer template helps to tick all of these boxes.

A well-written offer letter follows a clear letter format. By following these tips for writing an engaging and informative offer letter, employers can attract and retain top talent and establish a positive employment relationship with their employees.

Download editable job offer letter templates from our resources library.

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Job offer letter template: cover letter

A template for a cover letter when offering someone a job. Free to use.

You can copy and paste the template text into an email or document.

This job offer letter refers to an important attached document called the 'written statement of employment particulars'. For this document, use our templates for written statements .

If you want to send a job offer letter without the attached document, you can use our job offer letter template that includes the written statement .

[Successful candidate's full name] [Successful candidate's address]

[Date of letter]

Dear [successful candidate's first name] ,

Following [the organisation's recent selection / your recent interview] , I am writing to offer you the post of [title of job] at the salary of [amount] per year, starting on [start date] .

The post's main terms and conditions of employment are in your attached written statement of employment particulars.

This is a [permanent / fixed-term / temporary post / temporary post to cover for maternity leave].

On starting, you will report to [manager's name] .

As explained at your [assessment day / interview] , this job offer is made subject to satisfactory results from necessary pre-employment checks. There will also be a probationary period of [length of probationary period – usually 3 or 6 months] which will have to be completed satisfactorily.

If you have any queries on the contents of this letter, the attached written statement or the pre-employment checks, please do not hesitate to contact me on [the letter writer's telephone number] or [the letter writer's email address] .

To accept this offer, please sign this letter and the attached written statement, and send it back to [insert details] .

We are delighted to offer you this opportunity, and look forward to you joining the organisation and working with you.

Yours sincerely,

[The letter writer's name and job title]

[Business or organisation name] [Business or organisation address]

For the candidate to sign and return

I accept the job offer in this letter.

Signed: [successful candidate to write their signature]

Name: [successful candidate to print their full name in capital letters]

Date: [insert date]

Download this template

Download this template in Microsoft Word format (DOCX, 27KB)
Download this template in Open Document format (ODT, 8KB)

If you need this template in a different format, or you cannot download it, email [email protected]

If you like, you can tell us more about what was useful on this page. We cannot reply – so do not include any personal details, for example your email address or phone number. If you have any questions about your individual circumstances, you can contact the Acas helpline .

How To Reply To A Job Offer Email: Tips & Samples

By Christina Colclough

Last updated: May 7, 2024

The toughest part (the job interview) is behind you, and now you’ve got a job offer sitting in your email box as solid proof of your excellent skills! All that’s left is to respond to it.

Whether you accept or decline the offer, this reply will help shape your future opportunities with the company. Let me guide you through how to respond to a job offer email in more detail.

1. Accepting Job Offer Email

Congratulations on landing the job ! It’s time to solidify your decision with a professional job offer acceptance email. Here’s how to reply:

Subject Line

Clarity is key, so keep it short and informative. Use a format like “Job Offer Acceptance: [Your Name] – [Job Title]. “

Body of the Email

Start your job acceptance email by expressing sincere gratitude to the hiring manager or recruiter for offering you the position. To personalize the message, don’t forget to mention something specific you enjoyed about the hiring process.

Example: “Thank you so much for offering me the [Job Title] position at [Company Name]. I truly enjoyed learning more about the role and the team during the interview process, especially [mention a key detail you liked about the interview or company].”

Next, state your acceptance clearly and directly with phrases like “I am thrilled to accept your offer for the [Job Title] position at [Company Name].” Briefly reiterate the agreed-upon details for clarity, including:

Starting salary (if applicable)

If you received a formal offer letter, acknowledge it and state your acceptance of its terms. Only include this if you’ve already reviewed and agree with the terms, of course.

Example: “I have reviewed the offer letter and agree to the terms and conditions outlined.”

Finally, express your enthusiasm for starting and inquire about the onboarding process. Your future employer will be impressed with your professionalism and proactive approach.

Example: “I’m eager to join the team and contribute to [Company Name]’s success. Please let me know what the onboarding process entails or if the team requires any additional information from me at this time.”

End your offer acceptance email with a professional closing. I suggest using “Sincerely,” “Thank you,” or “Best regards,” followed by your full name.

Declining Job Offer Email

Accepting the offer is obviously ideal, but sometimes, circumstances lead you to decline. In that case, your email should still be courteous and professional while expressing your gratitude.

Let me tell you how to answer a job offer by email:

Again, be clear and concise. A common format is “Job Offer Regretfully Declined : [Your Name] – [Job Title].”

Body Of The Email

Just like with an acceptance email, you should first express your gratitude to the recruiter for spending their time with you.

Example : “ Dear [Hiring Manager name], Thank you very much for offering me the [Job Title] position at [Company Name]. I truly appreciate the time and effort you invested in interviewing me and for offering me this opportunity.”

Now comes the hardest part: be direct but polite in your decline. You can use a phrase like: “ After careful consideration, I have decided to decline the offer for the [Job Title] position.”

Frankly, you are not obligated to provide a reason for declining. However, from my own experiences, a brief explanation can help maintain a positive relationship with the company, which would be valuable if you are interested in other future opportunities.

Here are some options:

You’ve accepted another position that aligns better with your career goals.
You need more time to consider your options.
The role’s requirements don’t fully match your current priorities.

Keep the reason professional and avoid negativity about the company or position. If the reason involves sensitive information about another offer, you can simply say, “After careful consideration, I’ve decided to pursue another opportunity.”

Conclude your explanation with well-intended wishes for the company’s future success.

Example: “I wish you all the best in finding the perfect candidate for the role.”

Just stick to the usual: a professional closing (e.g., “Sincerely” or “Best regards”) preceding your full name.

If You Need More Information

It’s perfectly normal to have questions before making a final decision, so do not hesitate to request more information from the employer. In that case:

Maintain clarity with a simple format: “Job Offer Inquiry: [Your Name] – [Job Title]. “

Body of The Email

First, thank the hiring manager for the offer and reiterate your interest in the position .

Example: “Dear [Hiring Manager name], Thank you so much for offering me the [Job Title] position at [Company Name]. I’m truly interested in this opportunity and appreciate you considering me for the role.”

Explain that you’d like some additional information before making a final decision.

Example : “To help me fully understand the role and responsibilities, I would be grateful if you could provide some additional information on [mention specific areas you’d like clarification on].”

List your specific questions clearly and concisely to demonstrate how serious you are about your request. The employer can also understand your needs better that way.

Some examples of questions you might ask:

Can you elaborate on the structure of the team I would be working with? Could you describe the company culture at [Company Name]?”
Could you provide more details on the day-to-day responsibilities of the role? Are there any specific performance metrics or goals I should be aware of?
If possible, could you share more details about the benefits package and compensation structure for this position? ( note: although it’s generally advisable to wait until after you’ve expressed initial interest in the position to discuss salary)

Briefly restate your enthusiasm for the opportunity if necessary.

Use “Sincerely,” “Regards,” “Best Regards,” and your full name.

If You Want To Negotiate

Before accepting an offer, you can always discuss compensation and additional benefits to ensure they align with your expectations. According to my survey at UNI Global Union, most seasoned job seekers initiate a negotiation using the following email format:

Use the format “ Job Offer: Negotiation Inquiry – [Your Name] – [Exact Role Title] ” or any other email template with similar clarity.

Express sincere gratitude (similar to the previous templates), then clearly state your intention to accept the offer, though not without discussing a specific aspect.

Example: “I’m very interested in accepting this offer and contributing to [Company Name]’s success. However, after careful consideration, I’d like to discuss…”

Some common aspects applicants negotiate on:

Starting salary
Benefit package (or one part of it, e.g., health insurance coverage)

Whatever you choose, make sure you only discuss one aspect. Avoid bombarding the recruiter with multiple requests at once! Also, briefly explain your rationale for the request. You can mention relevant experience, market research, or competing offers (if applicable).

Example: “In my previous role at [Previous Company], I successfully [mention achievement related to the job]. Based on my experience and qualifications, I believe [your desired salary] is fair compensation for this position.”

Express your willingness to discuss and find a mutually agreeable solution.

Example: “I’m confident we can reach an agreement that works for both parties. I’m open to discussing alternative solutions that might address my request.”

Finally, restate your excitement about the opportunity in 1-2 sentences.

Use a formal closing and your full name.

4 Email Samples

Offer letter acceptance email reply.

Subject : Job Offer Acceptance: Sarah Jones – Marketing Manager

Dear Ms. Lee,

Thank you so much for offering me the Marketing Manager position at Acme Corporation. I truly enjoyed learning more about the role and the team during the interview process, especially the focus on developing creative social media campaigns to target Gen Z demographics (which I am very passionate about).

I am thrilled to accept your offer. As discussed, the position is for a Marketing Manager with a starting salary of $78,000 and a start date of July 10th. I have reviewed the offer letter and agree to the terms and conditions outlined.

I’m eager to join the team and contribute to Acme Corporation’s success. Please let me know what the onboarding process entails or if you require any additional information from me at this time.

Thank you again for this opportunity. I look forward to starting on July 10th!

Sarah Jones

Offer Decline Email

Subject: Job Offer Regretfully Declined: David Patel – Software Engineer

Dear Mr. Garcia,

Thank you very much for offering me the Software Engineer position at Zenith Technologies. I truly appreciate the time and effort you invested in interviewing me and for providing me with this opportunity.

After careful consideration, I have decided to decline the offer for the Software Engineer position. I have recently accepted another position that aligns more closely with my long-term career goals in cloud computing.

I wish you all the best in finding the perfect candidate for the role.

David Patel

Asking for More Information

Subject: Job Offer Inquiry: Michael Lee – Graphic Designer

Dear Ms. Johnson,

Thank you so much for offering me the Graphic Designer position at Nova Design Studio. I’m truly interested in this opportunity and appreciate you considering me for the role.

To help me fully understand the role and responsibilities, I would be grateful if you could provide some additional information on:

The specific software programs used by the design team.
The typical workflow for client projects, from initial concept to final delivery.
The team structure and the opportunity for collaboration within the design department.

I’m very interested in learning more and believe my skills and experience would be a valuable asset to the team.

Thank you again for your time and consideration. Please let me know if you require any additional information from me.

Michael Lee

Negotiating Salary

Subject: Job Offer: Negotiation Inquiry – Emily Garcia – Sales Manager

Dear Mr. Khan,

Thank you so much for offering me the Sales Manager position at Apex Solutions. I’m truly thrilled about this opportunity and the chance to join your growing team.

I’m very interested in accepting this offer and contributing to Apex Solutions’ success. After careful consideration, I’d like to discuss the possibility of adjusting the starting salary to $90,000 to better reflect my proven track record in exceeding sales targets and my experience managing a large sales team (as demonstrated in my previous role at [Previous Company] where I increased sales by 20%).

I’m confident we can reach an agreement that works for both parties, and I’m open to discussing alternative solutions that might address my request. I’m truly excited about the prospect of joining Apex Solutions and leading the sales team to achieve even greater success.

Thank you again for your time and consideration.

Emily Garcia

Replying to an email job offer should not be a hassle anymore. Select a template that works best for your needs, and feel free to contact me if you need more help with your professional email.

Christina J. Colclough

Dr Christina J. Colclough is an expert on The Future World of Work and the politics of digital technology advocating globally for the importance of the workers’ voice. She has extensive regional and global labour movement experience, is a sought-after keynote speaker, coach, and strategist advising progressive governments and worker organisations.

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Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

The Online Writing Lab at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue. Students, members of the community, and users worldwide will find information to assist with many writing projects. Teachers and trainers may use this material for in-class and out-of-class instruction.

The Purdue On-Campus Writing Lab and Purdue Online Writing Lab assist clients in their development as writers—no matter what their skill level—with on-campus consultations, online participation, and community engagement. The Purdue Writing Lab serves the Purdue, West Lafayette, campus and coordinates with local literacy initiatives. The Purdue OWL offers global support through online reference materials and services.

A Message From the Assistant Director of Content Development

The Purdue OWL® is committed to supporting students, instructors, and writers by offering a wide range of resources that are developed and revised with them in mind. To do this, the OWL team is always exploring possibilties for a better design, allowing accessibility and user experience to guide our process. As the OWL undergoes some changes, we welcome your feedback and suggestions by email at any time.

Please don't hesitate to contact us via our contact page if you have any questions or comments.

All the best,

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Clyde Staffing

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Overall rating

TLDR - Ultimately an impersonal, undiplomatic and unresponsive 'staffing' agency with strange business practices. Candidate experience is not equally prioritized and agency does not adhere to their own commitments on feedback provision after asking you prematurely (and in some cases unnecessarily) for quite a few documents & headshot (!?). Despite the few press releases announcing the agency's launch, no thorough reviews can be found anywhere, other than a sprinkling of Reddit and TikTok commentary that also speaks to poor candidate experiences. In a world of Anna Delvey's and Elizabeth Holmes', I am not sure if this is a legitimate agency. ----- Founded by former career assistant to high profile clientele, Meghan Grimm, Clyde Staffing was created with the intention of 'identifying, developing and placing exceptional assistant candidates with top talent, while providing a peer-based community.' The company hopes to execute this by doing the following: -Allowing 3 weeks for the review of your application & resume -Providing feedback to help you improve your candidacy -Offer training tools & resources to qualified candidates, while allowing them mentorship with their assistant community. One would think that because Meghan herself has been through the process of being staffed as a 'sidekick', her company would understand the sensitivity and importance of making the process of the job search/placement for qualified assistants, a streamlined and straight forward one, as I am sure the agency undoubtedly does for it's 'high profile clientele'. Unfortunately, this is not the case. Unlike other staffing agencies, Clyde follows up post resume submission with requests for certain documents prematurely, never even initiating a short screening call with the candidate of supposed interest. After resume submission, you are asked to provide a HEADSHOT, COVER LETTER, REFERENCES and a request to fill out their IN HOUSE APPLICATION, a thrown together Word doc that attempts to get addtl. info on your personal and professional background & preferences. No one introduces themselves or signs their emails, so you don't know who you are talking to or how to address them, which further makes the process incredibly impersonal and strange. The HEADSHOTS are an EXTREMELY bewildering ask and there is no disclosure as to why they need it or why it is relevant to the application process. This ultimately could lend itself to DISCRIMINATORY PRACTICES and should be revised immediately. No legitimate staffing agency asks for headshots. This is NOT a casting agency. While the Clyde Staffing site does not list job opportunities like their competitors, they post opportunities on sites that aggregate entertainment roles looking to be staffed. How they ARE similar to some staffing agencies is, upon application to the role of interest, they make no mention of it, which ultimately leads you to believe that you have fallen victim to the ol' BAIT & SWITCH. Either the role has been 'staffed' or perhaps it did not exist at all. Some tips: -If you are overwhelmed by applicant volume, you should be thoughtfully parsing through applications thoughtfully to organize them in a way to do proper outreach and followup if in fact interested. Candidates don't want to do any unnecessary homework' of providing addtl documentation if you do not plan on moving forward with them as an an applicant. You should be able to tell by the initial resume submission whether the candidate is a good fit for your business. -Do not say you will provide addtl feedback in a month's time if that is not your plan. -If a candidate is respectfully following up with you, there is a diplomatic way of letting them know that you need them to be patient, etc., rather than being unresponsive. It shouldn't need to be said, but it's unprofessional. All in all, perhaps the agency does not have the clientele to keep up with the influx of candidates seeking employment opportunities. Who knows? However, looking for new employment is already sometimes such a demoralizing experience...why add to that.? There is definite room for growth.

I had a similar experience as others reviewing here. Jumped through numerous hoops (I have over 20 years of celebrity PA experience) only to be ghosted by these former "assistants" who if they are who they say they are, should know how to be more professional. This team is as phony as they come.

Very unprofessional. Requiring a headshot for a professional position is grounds for malpractice. Requires so much paperwork without even disclosing the person you are applying for. Appears as a scammy agency and impersonal which is not beneficial for the client or people interviewed.

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