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3 Accounting Assistant Resume Examples That Work in 2024

Accounting Assistant Resume

Clean accounting assistant resume, modern accounting assistant resume.

• Accounting Assistant Resume Writing 101

The accounting department has many clerical needs that must be handled with high levels of accuracy. Your skills are an exact match for those needs, with your outstanding ability to handle filing, bank records, and expense tracking to keep operations running smoothly. 

Is your resume template capable of helping you prepare a resume to make a smooth transition into your next accounting assistant job? 

Our ai cover letter generator and accounting assistant resume examples can assist in the process. They’ll help you display your professional skills in the right way to reassure companies that you’ll be the right match to assist in their financial operations at every level.

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What Matters Most: Your Accounting Assistant Skills & Work Experience

As an accounting assistant, you may help several departments with their needs, from payroll to vendor management. That probably leaves you wondering which skills will be the best fit to list within the 6 to 10 you’ll have space for on your resume. 

Ideally, you want to tailor the skills on each resume you submit to the company’s needs based on the job description . For instance, if the position requires assisting the payroll department, you may want to focus your skills on organizing employee time-tracking data and payment processing. 

Here are some of the most popular accounting assistant skills to get you started. 

9 most popular accounting assistant skills

• Payroll Administration
• Tax Reporting
• Microsoft Office
• Cost Control
• Vendor Management
• Accounts Receivable
• Accounts Payable

Sample accounting assistant work experience bullet points

Listing your top skills is just the start. You also must show hiring managers how you’ve used abilities like tax reporting or invoicing successfully. 

You can use your numerical analysis skills to your advantage in your work experience bullet points by adding accounting-related metrics to each one. 

For instance, you could use examples of improving direct costs, margins, or process efficiency within your role. 

Here are a few samples:

• Reviewed quarterly sales tax reports and reconciled any mismanaged data to improve compliance ratings by 57%. 
• Processed over 1,000 monthly invoices and recorded them in accounts payable systems within Quickbooks to ensure 99% of payments were made on time. 
• Checked incoming emails every hour to answer client questions or concerns quickly, reducing problem resolution times by 33%. 
• Coordinated with vendors to establish routine payment schedules and invoicing processes, reducing the number of late charges by 46%. 

Top 5 Tips for Your Accounting Assistant Resume

• The accounting field is ever-changing with new compliance needs and software like Quickbooks always being updated. Therefore, listing your most recent skills first is a great idea to present a relevant skill set to financial hiring managers. 
• One of the best ways to stand out in a financial position that requires accuracy while performing tasks like cost control analysis is to submit a resume that’s accurate and free of grammatical errors. Always proofread before submitting. 
• While there are several steps to manage tasks, such as accounts receivable reporting, hiring managers have many resumes they must review. You’ll make a bigger impact with short examples that grab attention in that process, like how you used the Quickbooks metrics analysis feature to make accounts receivable data 60% more accessible to decision-makers. 
• Action words like “reported” or “analyzed” will make your examples stand out in the accounting field. For instance, rather than saying you “can manage invoicing effectively,” you could say you “analyzed monthly invoices to ensure 99% reporting accuracy.” 
• When applying to an accounting assistant role, you want to ensure everything you put on your resume is as relevant as possible to business financial needs. Limit your resume to three or four most recent jobs relevant to key skills like accounts payable or vendor management. 

A resume objective will work well if you don’t have much experience as an accounting assistant. For example, your objective could explain how you’re a dedicated professional eager to apply your 18 months of payroll administration experience to the role. 

Your accounting assistant resume should be one page in length. It’s important to keep it concise and relevant to key skills like tax reporting or Microsoft Office while including enough relevant metrics, like how the Excel spreadsheet system you created helped boost reporting compliance by 54%. 

Accounting assistant resumes should always be tailored to each role you apply to. Companies in different industries or with varying financial processes will all have unique needs. For instance, a manufacturing company may be very concerned with cost control measures during operational processes. 

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• Accounting Assistant Resume Tips

Accounting Assistant Resume Template

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Being an accounting assistant requires a particular set of skills. You're often the backbone of the accounting department, handling data entry, invoice processing, and overall financial record keeping. The job requires meticulous attention to detail, great numerical skills, and often, a good handle on certain software like Quickbooks or Excel. Lately, due to increased digitalization, many accounting assistant roles may also require familiarity with cloud-based tools and software. As you craft your resume, remember that hiring managers are keen to see your technical skills, your ability to work with a team, and examples of how you've added value in past roles, such as improving processes or saving company resources. Specificity is key, so provide quantifiable achievements whenever possible.

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Recruiter Insight: Why this resume works in 2022

Tips to help you write your accounting assistant resume in 2024,    highlight software proficiency.

As an accounting assistant, you'll likely be using a variety of accounting and data management software. Specify which programs you're familiar with, like QuickBooks, MS Excel, or any other cloud-based accounting tools, as this can be a key deciding factor for hiring managers.

   Detail achievements with numbers

When drafting the experience section, don't just list your routine tasks. Instead, highlight achievements and improvements you've brought about, ideally using specific numbers. For example, "Implemented a new data entry method that improved efficiency by 20%".

In an accounting assistant role, you’ll be doing basic accounting tasks such as record keeping, cash handling, and billing to help support your company. You may be able to get this job straight out of school, but some companies may require a few years of accounting experience. Use a resume like this one to showcase the experience you do have, giving specific examples of achievements that illustrate your organizational, analytical, and problem-solving skills.

   Resume is focused on the specific accounting position

Recruiters like to see consistency in resumes, and if you have a lengthy work history within a specific role, you’ll be a desirable candidate for that position. Having held previous accounting assistant positions (including ones of increasing seniority), you’ll have gained many relevant and transferable skills for your new job.

   Relevant educational history is included

Most companies want to hire accounting assistants who at least hold a bachelor’s degree in a relevant subject area (such as applied business, accounting, or finance). Be sure to mention your finance-related educational background and credentials on your resume.

Accounts Payable Specialist Resume Sample

Accounts receivable specialist resume sample.

As a hiring manager who has recruited accounting assistants at companies like Ernst & Young, Deloitte, and KPMG, I've reviewed hundreds of resumes. The following tips will help you create a strong accounting assistant resume that stands out to hiring managers. These tips complement the resume examples provided earlier.

   Highlight your accounting skills

Hiring managers look for specific accounting skills on your resume, such as:

• Proficiency in accounting software like QuickBooks, Xero, or FreshBooks
• Experience with accounts payable and receivable, general ledger, and financial reporting
• Knowledge of accounting principles and GAAP

Make sure to include these skills in your resume, especially in a dedicated 'Skills' section. Provide examples of how you've used these skills in your work experience section too.

Avoid simply listing generic skills like 'attention to detail' or 'organized'. Instead, be specific about your accounting skills and how you've applied them.

   Quantify your accomplishments

When describing your work experience, use numbers and metrics to quantify your impact. This helps hiring managers understand the scope and significance of your contributions.

Compare these two examples:

• Managed accounts payable and receivable
• Processed an average of 100 invoices per month, ensuring 98% were paid within net 30 terms
• Identified and resolved discrepancies in accounts receivable, reducing outstanding balances by 25%

The second example uses specific numbers to illustrate the candidate's impact, making their accomplishments more concrete and impressive.

   Tailor your resume to the job description

Every company has different needs and priorities for their accounting assistant role. Tailor your resume to the specific job you're applying for by:

• Using keywords from the job description in your resume
• Highlighting experiences and skills that match what the job requires
• Providing examples of how you've performed similar duties in the past

For example, if a job description emphasizes experience with accounts payable, make sure to include details of your accounts payable work and how you excelled in that area.

Processed an average of 50 vendor invoices per week, ensuring all payments were made accurately and on time. Implemented a new system for tracking and organizing invoices, reducing payment errors by 20%.

   Show your progress and promotions

Hiring managers want to see that you've grown and progressed in your career. If you've earned promotions or taken on additional responsibilities in your previous roles, make sure to highlight that in your resume.

One way to show progress is by listing your experience in reverse-chronological order, with your most recent and impressive positions first. For example:

• Senior Accounting Assistant, ABC Company (2018-2022)
• Accounting Assistant, ABC Company (2015-2018)

In the bullet points under each role, describe how your duties and accomplishments grew as you were promoted. This shows the hiring manager that you're capable of taking on more responsibility and adding value to the company over time.

   Include relevant certifications

In addition to your work experience and skills, certifications can make your resume stand out. Some valuable certifications for accounting assistants include:

• Certified Bookkeeper (CB)
• Certified Public Bookkeeper (CPB)
• Certified Accounting Assistant (CAA)
• QuickBooks Certified User (QBCU)

List your certifications in a separate 'Certifications' section on your resume, or include them in your 'Education' section. If you're currently pursuing a certification, you can list it as 'In Progress' with the expected completion date.

Having relevant certifications shows hiring managers that you're committed to your profession and have the knowledge and skills needed for the job.

   Showcase your soft skills through examples

While technical accounting skills are crucial, hiring managers also look for soft skills like communication, teamwork, and problem-solving. However, simply listing these skills on your resume isn't enough. Use examples to show how you've demonstrated these skills in your work.

For example, instead of just saying you have 'strong communication skills', you could write:

Collaborated with cross-functional teams including sales, operations, and finance to ensure accurate and timely financial reporting. Presented financial reports to senior management and provided clear explanations of complex accounting issues.

This example shows that you can communicate effectively with different teams and explain financial information to non-financial stakeholders. By providing specific examples of your soft skills in action, you make a stronger case for your ability to succeed in the role.

Writing Your Accounting Assistant Resume: Section By Section

  summary.

When writing your accounting assistant resume, the summary section is optional. While it's not a must-have, a well-written summary can provide valuable context about your career goals and highlight your most relevant qualifications. However, avoid using an objective statement, as it's an outdated practice that doesn't add much value to your resume.

If you choose to include a summary, make sure it complements the rest of your resume without repeating information already covered in other sections. Use this opportunity to mention your target job title and incorporate relevant keywords that are likely to be picked up by applicant tracking systems (ATS).

To learn how to write an effective resume summary for your Accounting Assistant resume, or figure out if you need one, please read Accounting Assistant Resume Summary Examples , or Accounting Assistant Resume Objective Examples .

1. Tailor your summary to the accounting assistant role

When crafting your summary, focus on the specific requirements and responsibilities of an accounting assistant. Highlight your relevant skills, experience, and achievements that demonstrate your suitability for the role.

For example, instead of a generic summary like this:

Experienced professional seeking a challenging position in a dynamic organization where I can utilize my skills and contribute to the company's success.

Tailor your summary to the accounting assistant role:

Detail-oriented accounting professional with 3+ years of experience in accounts payable, receivable, and financial reporting. Proficient in QuickBooks and Excel, with a proven track record of maintaining accurate financial records and improving efficiency through process optimization.

2. Showcase your accounting skills and achievements

Use your summary to highlight your most relevant accounting skills and quantifiable achievements. This helps grab the hiring manager's attention and sets you apart from other candidates.

Some key skills and achievements to consider including:

• Proficiency in accounting software (e.g., QuickBooks, Xero, SAP)
• Experience with accounts payable, accounts receivable, and general ledger
• Knowledge of financial reporting and analysis
• Improvements in efficiency or cost savings through process optimization
• Successful completion of financial audits or reconciliations

By showcasing your specific accounting skills and achievements, you demonstrate your value and potential impact as an accounting assistant.

  Experience

The work experience section is the heart of your resume as an accounting assistant. It's where you show hiring managers that you have the skills and experience to excel in the role. In this section, we'll break down the key steps to writing a compelling work experience section that will grab the attention of employers and help you land your next accounting assistant job.

1. Use strong accounting action verbs

When describing your work experience, use powerful action verbs that are relevant to accounting and showcase your skills. Weak, generic verbs like 'helped' or 'assisted' don't give a clear picture of your contributions.

Instead of this:

• Helped with accounts payable and receivable
• Assisted with month-end close

Use strong accounting verbs like:

• Processed accounts payable and receivable transactions
• Reconciled accounts as part of month-end close procedures
• Analyzed financial statements to identify discrepancies
• Audited expense reports to ensure compliance with policies

2. Quantify your impact with metrics

Numbers speak louder than words on a resume. Whenever possible, use specific metrics to quantify your achievements and give a sense of the scale of your responsibilities.

Here are some examples:

• Processed an average of 100 invoices per week, ensuring on-time payment to vendors
• Reduced outstanding receivables by 25% through proactive follow-up with clients
• Identified and corrected errors in financial reports, saving the company $10,000 in potential fines
• Managed petty cash fund of $500 and reconciled on a weekly basis

If you don't have access to exact numbers, estimates are okay too. The key is to provide context for your accomplishments.

3. Highlight your accounting software proficiencies

Modern accounting is heavily reliant on software, so showcasing your technical skills is crucial. Mention the specific accounting and enterprise resource planning (ERP) systems you have experience with.

Proficient in QuickBooks, Xero, SAP, and Microsoft Dynamics GP. Skilled in using Excel for complex financial modeling and data analysis.

If you have certifications in any of these programs, be sure to note that as well. Certifications demonstrate a higher level of proficiency and commitment to your field.

4. Show your career progression

Hiring managers love to see growth and progression in your work history. If you've been promoted or taken on additional responsibilities in your past roles, make that clear.

One way to do this is by breaking out each role within a company:

• Took on additional responsibilities including training junior staff and leading process improvement initiatives
• Assisted with implementation of new accounting software, serving as a liaison between accounting and IT teams
• Processed accounts payable and receivable transactions, maintaining 98%+ accuracy
• Prepared monthly account reconciliations and assisted with financial reporting

This format makes your career progression crystal clear to hiring managers.

  Education

The education section of your accounting assistant resume should be concise and relevant. It's an opportunity to showcase your academic background and any specialized training that qualifies you for the role. Here are some key tips to keep in mind when writing your education section.

1. List your highest degree first

Start with your most recent or highest level of education. For accounting assistants, this is typically a bachelor's degree in accounting, finance, or a related field.

Here's an example of how to format your degree:

Bachelor of Science in Accounting University of ABC, City, State Graduated: May 2021 GPA: 3.8/4.0

If you have multiple degrees, list them in reverse chronological order.

2. Include relevant coursework

If you're a recent graduate or have limited work experience, highlighting relevant coursework can demonstrate your knowledge and skills to potential employers. Choose courses that are directly applicable to the accounting assistant role, such as:

• Financial Accounting
• Managerial Accounting

However, avoid listing too many courses, as it can clutter your resume. Stick to 3-4 of the most relevant ones.

3. Showcase accounting certifications

If you have any accounting certifications, include them in your education section to set yourself apart from other candidates. Some common certifications for accounting assistants include:

• Certified Accounting Paraprofessional (CAP)

Certified Bookkeeper (CB) American Institute of Professional Bookkeepers Obtained: September 2020

4. Keep it concise for senior roles

If you're a senior-level accounting assistant with extensive work experience, your education section should be brief. Hiring managers will be more interested in your professional accomplishments than your academic background.

Here's an example of what not to include:

• Bachelor of Science in Accounting, XYZ University, Graduated: 1995
• Relevant Coursework: Financial Accounting, Managerial Accounting, Taxation, Auditing
• GPA: 3.5/4.0

Instead, keep it simple and focus on your degree, university, and graduation year (if you choose to include it):

Bachelor of Science in Accounting, XYZ University

  Skills

The skills section of your accounting assistant resume is where you showcase your top abilities that are relevant to the job. Hiring managers quickly scan this section to assess if you have the right mix of accounting skills, software proficiencies, and industry knowledge. A well-crafted skills section can make the difference between your resume being shortlisted or rejected.

Here are some tips to write an effective accounting assistant skills section:

1. Include a balanced mix of accounting skills

As an accounting assistant, you need a variety of skills to perform your job effectively. Your skills section should include:

• Accounting skills : General ledger, accounts payable/receivable, bank reconciliations, month-end close
• Software skills : QuickBooks, Excel, ERP systems like SAP or Oracle
• Industry-specific skills : Tax preparation, payroll processing, financial reporting

Aim for a balanced mix of 8-12 skills that cover different aspects of your job. Avoid listing too many skills, as it may seem like you are a jack-of-all-trades and master of none.

2. Tailor your skills to the job description

Many companies use Applicant Tracking Systems (ATS) to screen resumes for relevant keywords before a human reviews them. To get past the ATS and catch the hiring manager's attention, make sure your skills section includes keywords from the job description.

For example, if the job requires experience with QuickBooks and payroll processing, your skills section might look like this:

QuickBooks Payroll processing Accounts payable/receivable Month-end close

Avoid listing skills that are not mentioned in the job description or are not relevant to accounting assistant roles, such as:

Microsoft Word Customer service Social media management

3. Categorize your skills for easy scanning

To make your skills section easy to read, consider grouping your skills into categories. This is especially helpful if you have a lot of technical skills or industry-specific knowledge. For example:

Accounting : General ledger, Accounts payable, Accounts receivable, Bank reconciliations Software : QuickBooks, Excel, SAP, Oracle Payroll & Tax : Payroll processing, Tax preparation, 1099 filings

Categorizing your skills helps the hiring manager quickly identify if you have the specific expertise they are looking for.

4. Avoid listing outdated or generic skills

While it may be tempting to list every accounting skill you possess, focus on skills that are current and relevant to modern accounting assistant roles. Avoid listing outdated software or generic skills that don't add value:

Lotus 1-2-3 Typewriting 10-key calculator Data entry

Instead, emphasize your proficiency with current accounting software, ERP systems, and industry best practices:

QuickBooks Online Microsoft Dynamics GP Accounts payable automation Sales tax compliance

Skills For Accounting Assistant Resumes

Here are examples of popular skills from Accounting Assistant job descriptions that you can include on your resume.

• General Ledger
• Bank Reconciliation
• Financial Reporting
• Accounts Receivable (AR)

Skills Word Cloud For Accounting Assistant Resumes

This word cloud highlights the important keywords that appear on Accounting Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more likely you should include it in your resume.

How to use these skills?

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Accounting Assistant Resumes

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Accounting Assistant Resume: Sample, Job Description & Tips

Are you interested in becoming an accounting assistant? Or, are you already working in this profession and looking for ways to take your career to the next level? Well, you have come to the right place. This article is all about accounting assistant resume samples, job descriptions, and tips to help you land your next job or advance in your current career.

What is an Accounting Assistant?

Before delving into the specifics, let’s first understand who an accounting assistant is. An accounting assistant is a professional who provides support to accounting and financial management staff through various clerical and administrative tasks. Their primary responsibility is to ensure that financial records are accurate, complete, and up to date. They perform tasks such as data entry, bookkeeping, reconciling bank statements, preparing invoices, and processing payroll.

Whether you are a recent graduate or an experienced professional, this article will provide you with valuable insights and actionable tips to help you succeed in your career as an accounting assistant. So, let’s get started!

Importance of a Great Accounting Assistant Resume

Accounting assistant roles are highly competitive, with many qualified candidates vying for a limited number of positions. In this environment, it’s essential to stand out from the crowd, and a great resume is the first step towards achieving that goal.

But why is having an exceptional accounting assistant resume so crucial? Let’s take a look at some statistical data that highlights its importance:

According to a study by TheLadders, recruiters spend an average of just 6 seconds reviewing a resume. That’s right — six seconds. This means that your resume needs to make an immediate impact and clearly communicate your skills and qualifications.

Another study by CareerBuilder found that 58% of resumes contain typos or grammatical errors. These mistakes can significantly harm your chances of getting hired, as they can make you appear careless or unprofessional.

In a survey conducted by Robert Half, 84% of CFOs said that a resume is the most crucial factor when considering a candidate for an accounting assistant role. This underscores the fact that your resume is your ticket to an interview, and ultimately, a job offer.

Finally, data from Indeed shows that job postings for accounting assistant positions receive an average of 28 resumes per job. This competition means that you need to have a standout resume that showcases your unique strengths and qualifications.

A great accounting assistant resume is crucial for getting hired in this highly competitive field. Recruiters spend just seconds reviewing resumes and look for mistakes or inconsistencies that could hurt your chances. CFOs, in particular, place a high value on the importance of a good resume when making hiring decisions, so it’s essential to invest time and effort into crafting a standout document.

Sample Accounting Assistant Resume

Here is a comprehensive resume template for an accounting assistant, including explanations for each section:

Contact Information

Include your name, address, phone number, and email address. Make sure this information is up-to-date and professional.

Objective or Summary

In this section, summarize your career aspirations and goals as they relate to the position for which you are applying. Keep it brief, clear, and focused.

List your academic achievements, including your degree(s), major(s), and any relevant coursework. Include the name of the school(s), their location(s), and the dates you attended. If you have not yet graduated, include your expected graduation date.

Certifications

Include any relevant certifications that you hold, such as CPA, CMA, or PMP. If you have not yet obtained any certifications, consider pursuing them to enhance your qualifications.

Relevant Experience

List your professional experience, starting with your most recent position. Include your job title, the name of the company, and the dates you worked there. Describe your key responsibilities and achievements, emphasizing your accounting-related skills and strengths. Quantify your achievements where possible (e.g., “Managed accounts payable and receivable for a $10 million portfolio”).

List your relevant skills, such as proficiency in accounting software, knowledge of GAAP and IFRS, and experience with financial statements. Highlight any skills that differentiate you from other candidates.

Personal Interests

End with a brief list of your personal interests, such as volunteering, travel, or hobbies. This section can provide insight into your personality and make you more memorable to employers.

Remember to tailor your resume to the specific job you are applying for, emphasizing the skills and experiences that are most relevant to the position. By following this comprehensive template, you can create a strong accounting assistant resume that helps you stand out from the competition.

Key Sections of an Accounting Assistant Resume

To create an effective accounting assistant resume, it’s important to ensure that you include the right sections. These key sections not only help you highlight your skills and experience, but also give a clear understanding of who you are as a candidate.

Here are the key sections to include in an accounting assistant resume:

1. Resume Objective or Summary

The objective or summary section is a brief statement that gives the hiring manager an overall picture of your goals and skills. An effective objective or summary should be tailored to the position you are applying for and should highlight your most relevant skills and experience.

2. Education and Certifications

This section should highlight your educational background, including any certifications or degrees relevant to the accounting field. Be sure to include the name of the institution, degree or certification earned, and graduation date.

3. Work Experience

This is the most important section of your accounting assistant resume. It should highlight your previous work experience, including your job title, company name, location, dates of employment, and key responsibilities and achievements. Be sure to include any relevant accounting or financial experience.

4. Technical Skills

In addition to your qualifications, many accounting assistant positions require specific technical skills, such as experience with accounting software or financial analysis tools. This section should highlight your technical skills and provide context on how you are proficient in such tools.

5. Interpersonal Skills

Accounting assistants need to effectively communicate and collaborate with others. Highlighting interpersonal and soft skills is important to demonstrate your ability to work well with others. Skills such as strong communication, teamwork, and attention to detail are highly valued.

6. Achievements and Awards

This section is optional but can be a powerful addition to your resume. This section provides you with an opportunity to highlight any recognition or achievements you have accomplished. These positive moments can help differentiate and elevate you above other candidates.

When writing each section of your accounting assistant resume, it’s important to tailor them to the specific job description you are applying for. Use action verbs to convey your responsibilities, and quantify your achievements whenever possible. Keep it clear and concise, highlighting data that is most meaningful to your prospective employer.

If you follow these tips and guidelines for each section, you will create an accounting assistant resume that best represents your value proposition to hiring managers.

Job Description of an Accounting Assistant

An accounting assistant is a support professional who performs various administrative and financial tasks to help the accounting department run smoothly. The job requires a high level of accuracy, attention to detail, and strong organizational skills. Depending on the organization, accounting assistants may work under the supervision of a senior accountant or a controller.

Duties and Responsibilities

The primary duties and responsibilities of an accounting assistant may include:

• Maintaining and organizing financial records: Accounting assistants may be responsible for maintaining financial records, including invoices, receipts, and statements. They must ensure that all financial transactions are accurately recorded and organized for easy retrieval.
• Accounts payable and receivable: An accounting assistant may handle accounts payable and receivable functions for the organization. This may involve processing invoices, reconciling accounts, and making payments to vendors.
• Bank reconciliation: Accounting assistants may perform bank reconciliation functions to ensure that all financial transactions are accurately recorded and accounted for.
• Budget tracking: An accounting assistant may assist in tracking budget expenditures and creating financial reports that provide insight into the financial health of the organization.
• Payroll processing: Depending on the organization, accounting assistants may also be responsible for processing payroll, including calculating employee hours, calculating taxes and deductions, and issuing paychecks or electronic transfers.

Skills and Qualifications

To be successful in the role of an accounting assistant, you must have the following skills and qualifications:

• Accounting knowledge: A strong foundation in accounting principles and practices is essential for succeeding in this role. Accounting assistants must have knowledge of financial statements, accounts payable and receivable, and budgeting.
• Attention to detail: An accounting assistant must possess an eye for detail, as even the smallest error can have a significant impact on the financial records of the organization.
• Organizational skills: The ability to maintain and organize financial records is critical for an accounting assistant. They must be able to manage multiple tasks and deadlines while maintaining accuracy.
• Technology skills: With the increasing use of accounting software and computerized financial systems, accounting assistants must possess strong technical skills. Familiarity with accounting software packages, such as QuickBooks or Xero, is a plus.
• Communication skills: Accounting assistants communicate with various stakeholders, including vendors, employees and other departments. Good communication skills, both written and verbal, are essential for success in this role.
• Education and experience: A bachelor’s degree in accounting or finance is preferred for this position. However, some organizations will hire candidates with an associate’s degree or relevant experience in lieu of a degree.

The role of an accounting assistant is critical to the success of the accounting department. The position requires knowledge of accounting principles, attention to detail, strong organizational and technical skills, and the ability to communicate effectively with various stakeholders. With the right education and experience, this role can be a rewarding and fulfilling career path for those interested in pursuing a career in accounting.

Accounting Assistant Job Outlook

Are you considering a career in the accounting assistant field or wondering what the future holds for this role? Here’s a breakdown of the projected job growth and median salary and wages for accounting assistants.

Projected Job Growth

According to the Bureau of Labor Statistics, the employment of accounting assistants and bookkeepers is expected to grow 6 percent from 2019 to 2029. This growth rate is faster than the average for all occupations. The demand for accounting assistants is expected to continue to increase as businesses continue to grow, and as tax laws and regulations become more complex.

Median Salary and Wage Data

The median annual salary for accounting assistants in the United States is $40,240, according to the BLS. The lowest 10 percent earned less than $27,510, while the highest 10 percent earned more than $62,410.

When it comes to hourly wages, the median hourly wage for accounting assistants is $19.35. The lowest 10 percent earned less than $13.23 per hour, while the highest 10 percent earned more than $30.02 per hour.

It’s important to note that salary and wages can vary depending on the industry, experience level, geographic location, and company size.

The job outlook for accounting assistants looks promising, and the median salary and wages are competitive. If you’re interested in pursuing a career as an accounting assistant, make sure to highlight your relevant skills and experience in your resume and cover letter.

Tips for Crafting a Standout Accounting Assistant Resume

To land your dream job as an accounting assistant, you need to create a standout resume that highlights your skills, experience, and qualifications. Here are some tips to help you craft a winning resume:

Show Off Your Relevant Skills

The first thing you need to do is showcase your relevant skills. Hiring managers are looking for someone with expertise in areas such as bookkeeping, accounting software, data entry, and financial statements. Make sure your resume includes specific examples of your proficiency in these areas.

Highlight Your Experience

In addition to your skills, your experience is another crucial factor that will set you apart from other candidates. Use concrete examples from previous roles to demonstrate how you’ve contributed to the companies you’ve worked for. Also, mention any accounting training courses or certifications you’ve completed.

Customize According to the Job Posting

When applying for an accounting assistant job, it’s vital to customize your resume for each job posting. Study the job description and match your skills and experience to the requirements of the position. Incorporate relevant keywords and phrases into your resume to give it a better chance of getting noticed by automated applicant tracking systems.

Use Action Verbs

Using action verbs makes your resume more dynamic and engaging. Start each bullet point with a strong action verb that describes your accomplishments. Avoid passive phrases such as “responsible for” or “involved in.” Instead, use active phrases like “managed,” “implemented,” or “resolved.”

Avoid Common Resume Mistakes

To ensure that your accounting assistant resume stands out for the right reasons, avoid common mistakes such as typos or grammatical errors. Ensure that you use a clean, modern format that’s easy to read. And don’t forget to proofread your resume and ask someone else to read it as well.

Crafting a standout accounting assistant resume is essential when it comes to landing your dream job. Use these tips to showcase your skills and experience and make your resume a compelling introduction to your potential employer.

Education and Training for Accounting Assistants

If you’re interested in pursuing a career as an accounting assistant, there are multiple paths you can take to enhance your resume and skillset. Below are key accounting courses and certifications that can help you stand out to potential employers, as well as alternative paths to becoming an accounting assistant.

Key Accounting Courses and Certifications

Introduction to Accounting:  This course provides a solid foundation in accounting principles, including financial statements, transactions, and basic bookkeeping.

Excel for Accounting:  Proficiency in Microsoft Excel is critical for accounting assistants, and this course will teach you best practices for spreadsheets, formulas, and data analysis.

QuickBooks:  QuickBooks is a popular accounting software used by many companies. Understanding how to use it can be a valuable asset in your job search.

Certified Accounting Technician (CAT):  CAT is an internationally recognized certification program for accounting professionals, which teaches essential accounting skills, including budgeting, payroll, and taxation.

Certified Bookkeeper (CB):  CB is a nationally recognized certification program that covers fundamental bookkeeping concepts, including record-keeping, financial statements, and payroll.

Alternative Paths to Becoming an Accounting Assistant

On-the-Job Training:  Many companies offer on-the-job training programs that can teach you accounting skills while you work.

Internships or Entry-Level Positions:  Consider internships or entry-level positions in accounting departments to develop your skills and gain experience.

Online Courses and Certifications:  Online courses and certifications, such as Udemy or Coursera, can provide affordable education and training opportunities for accounting assistants.

Community College Courses:  Community colleges offer a wide variety of accounting courses, including continuing education programs, that can enhance your accounting skills and knowledge.

By pursuing key accounting courses and certifications or alternative paths to becoming an accounting assistant, you can showcase your expertise and commitment to the field on your resume.

Soft Skills for Accounting Assistants

As an accounting assistant, it’s not just about having technical skills and knowledge in financial management. You also need to have a set of soft skills that will help you succeed in your role. Here are some important soft skills that are essential for being a successful accounting assistant:

1. Attention to Detail

As an accounting assistant, you will need to be meticulous and have great attention to detail. You will be responsible for reviewing and analyzing financial reports and data. Any slight mistake can have a significant impact on the company’s finances. Ensure that you demonstrate your attention to detail on your resume by highlighting projects and tasks where you had to work on numbers and data with accuracy.

2. Strong Communication Skills

Since you will be working with various individuals in the company, having strong communication skills is crucial. You need to be able to articulate complex financial information in a way that is easy to understand for those who don’t have a financial background. This can also mean being able to communicate effectively via email or phone. In your resume, highlight instances where you have provided financial information or reports to different departments or personnel in the organization.

3. Time Management

As an accounting assistant, you will often be working with tight deadlines. Time management is critical to ensure that you get everything done on time. It’s essential to be able to prioritize your workload and plan your day effectively. On your resume, include experiences where you had to work on a project with a tight deadline and how you were able to manage your time efficiently to deliver it.

4. Analytical Thinking

Analytical thinking is an essential skill for any accounting assistant as you will need to be able to analyze and interpret financial data. You will need to be able to identify trends, patterns, and issues that need to be addressed. In your resume, include experiences where you had to analyze financial data and present it to management for decision-making purposes.

5. Teamwork

Being able to work effectively with others is essential as an accounting assistant. You will be working with different individuals and departments in the company. Collaboration is crucial to ensure that everyone is on the same page and that everything is done correctly. On your resume, highlight experiences where you had to work with different teams or departments to complete a complex financial project.

Technical skills alone are not enough to be a successful accounting assistant. Having the right set of soft skills is equally important. Make sure to include experiences that demonstrate your soft skills on your resume to make you stand out from other candidates.

Accounting Assistant vs. Bookkeeper: What’s the Difference?

When it comes to financial management, businesses require skilled professionals to maintain a smooth flow of operations. Two job titles that often get mistaken for one another are Accounting Assistant and Bookkeeper. Although the jobs are similar, they have distinct differences in their job duties and responsibilities.

Job Duties and Responsibilities

Accounting Assistant

An Accounting Assistant supports the accounting team by performing administrative and clerical tasks. The following are some typical responsibilities of an Accounting Assistant:

• Recording financial data in the accounting system
• Verifying and reconciling data, such as accounts payable, accounts receivable, and payroll
• Preparing bank deposits and reconciling bank accounts
• Issuing invoices and handling accounts payable
• Assisting with budget preparation and analysis
• Preparing financial statements and reports
• Providing customer support by addressing accounting-related issues

A Bookkeeper, on the other hand, plays a more critical role in the company’s financial management. A Bookkeeper also performs administrative and clerical tasks; however, the responsibilities are more complex. Some typical responsibilities of a Bookkeeper are:

• Recording financial transactions, such as purchases and sales
• Balancing and maintaining accurate general ledgers
• Preparing and submitting tax forms
• Monitoring accounts receivable and payable
• Reconciling bank accounts
• Any other additional accounting duties required by the company

To qualify as an Accounting Assistant, candidates need to have an associate’s or bachelor’s degree in accounting, finance, or business administration or a similar field. However, some employers might consider candidates with a high school diploma if they have relevant work experience. As for skills, Accounting Assistants should possess excellent organizational, time-management, and communication skills. They should also demonstrate proficiency in Microsoft Office and accounting software, such as QuickBooks.

While a Bookkeeper doesn’t require a degree, the most preferred educational background is an associate’s or bachelor’s degree in accounting, finance or business administration, or a similar field. However, they should have relevant work experience to qualify for the position. The skills needed for a Bookkeeper role include excellent communication, attention to detail, organization, and time-management skills. Bookkeepers should also have accounting software, tax preparation software, and Microsoft Excel proficiency.

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5 Accounting Assistant Resume Examples & Guide for 2024

As an accounting assistant, your resume must highlight your proficiency with accounting software. Showcase your experience with popular platforms like QuickBooks, Sage, or SAP. Demonstrate your attention to detail by mentioning specific instances where your careful scrutiny prevented financial errors. Your ability to efficiently handle bookkeeping tasks will reassure employers of your qualifications.

All resume examples in this guide

Traditional

Resume Guide

Resume Format Tips

Resume Experience

Skills on Resume

Education & Certifications

Resume Summary Tips

Additional Resume Sections

Key Takeaways

As an accounting assistant, you may find effectively showcasing your attention to detail and strong numerical skills on a resume quite challenging. Our guide will provide you with expert tips and examples to help you highlight these key strengths, ensuring your resume stands out to potential employers.

• Get inspired from our accounting assistant resume samples with industry-leading skills, certifications, and more.
• Show how you can impact the organization with your resume summary and experience.
• Introducing your unique accounting assistant expertise with a focus on tangible results and achievements.

If the accounting assistant resume isn't the right one for you, take a look at other related guides we have:

• Phone Banking Resume Example
• Financial Advisor Resume Example
• Corporate Accounting Resume Example
• Bid Manager Resume Example
• Bank Manager Resume Example
• Purchase Manager Resume Example
• Director of Accounting Resume Example
• Private Equity Resume Example
• Tax Manager Resume Example
• Public Accounting Auditor Resume Example

Creating the best accounting assistant resume format: four simple steps

The most appropriate accounting assistant resume format is defined by precision and a systematic approach. What is more, it should reflect upon how your application will be assessed by recruiters. That is why we've gathered four of the most vital elements to keep in mind when designing your resume:

• It's all about presenting how your experience or skills align with the job. Use the reverse-chronological resume format , if your expertise is relevant to the accounting assistant role. Otherwise, select the functional skill-based resume format or the hybrid resume format to shift the focus to your skill set.
• Resume header - make sure you've filled out all relevant (and correct) information, like your contact details and link to your portfolio.
• Resume length - unless you've over a decade of applicable expertise in the field, stick with a one-page resume format. If you'd like to present more of your professional experience, go up to two pages.
• Resume file - submit your accounting assistant resume in a PDF format to ensure all information stays in the same place.

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Bold the names of educational institutions and certifying bodies for emphasis.

Essential sections that should make up your accounting assistant resume include:

• The header - with your contact details (e.g. email and telephone number), link to your portfolio, and headline
• The summary (or objective) - to spotlight the peaks of your professional career, so far
• The experience section - with up to six bullets per role to detail specific outcomes
• The skills list - to provide a healthy mix between your personal and professional talents
• The education and certification - showing your most relevant degrees and certificates to the accounting assistant role

What recruiters want to see on your resume:

• Demonstrated proficiency with accounting software (e.g., QuickBooks, Microsoft Excel) and data entry.
• Detail-oriented with a strong emphasis on accuracy in financial record keeping and reconciliation.
• Experience with accounts payable, accounts receivable, invoicing, and payroll processing.
• Understanding of basic accounting principles and financial reporting.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.

Advice for your accounting assistant resume experience section - setting your application apart from other candidates

Your resume experience section needs to balance your tangible workplace achievements with job requirements.

The easiest way to sustain this balance between meeting candidate expectations, while standing out, is to:

• Select really impressive career highlights to detail under each experience and support those with your skills;
• Assess the job advert to define both the basic requirements (which you could answer with more junior roles) and the more advanced requirements - which could play a more prominent role through your experience section;
• Create a separate experience section, if you decide on listing irrelevant experience items. Always curate those via the people or technical skills you've attained that match the current job you're applying for;
• Don't list experience items from a decade ago - as they may no longer be relevant to the industry. That is, unless you're applying for a more senior role: where experience would go to demonstrate your character and ambitions;
• Define how your role has helped make the team, department, or company better. Support this with your skill set and the initial challenge you were able to solve.

Take a look at how real-life accounting assistant professionals have presented their resume experience section - always aiming to demonstrate their success.

• Managed the full cycle of accounts payable for over 100+ vendors, ensuring in-time payments and maintaining strong relationships.
• Led the transition from manual bookkeeping to QuickBooks, streamlining accounting practices and reducing reconciliation errors by 30%.
• Collaborated with the senior accountant to prepare accurate monthly and quarterly financial reports, driving the company's strategic financial planning.
• Processed payroll for over 250 employees utilizing ADP, ensuring compliance with tax and employment laws.
• Conducted detailed financial analysis of quarterly budgets against actuals, identifying discrepancies and recommending corrective actions.
• Administered the accounts receivable process, achieving a 20% reduction in outstanding receivables through effective follow-up strategies.
• Oversaw the procurement of office and production suppliers, negotiating with suppliers for cost-saving contracts that saved the company $50,000 annually.
• Participated in the monthly close process, preparing journal entries and ensuring accurate financial statements.
• Supported external auditing processes, compiling necessary documentation and data which resulted in a 15% quicker audit cycle.
• Facilitated inter-departmental billing and invoice reconciliation for a large technology firm, handling more than 500 transactions per month.
• Assisted in the development and implementation of a new internal financial tracking system, improving transaction accuracy by 25%.
• Provided crucial support during year-end taxation period, accurately preparing tax documents for both federal and state requirements.
• Instrumental in automating the expense reporting process using Concur, saving the team upwards of 10 hours per week.
• Maintained impeccable financial records and facilitated internal and external audits, resulting in zero discrepancies for consecutive years.
• Played a pivotal role in cost reduction initiatives by closely monitoring expense reports and identifying potential areas for savings.
• Reduced monthly close period by implementing a new system for tracking accruals and prepaid expenses, trimming the process down by 3 days.
• Liaised with the sales team to ensure accurate and prompt client invoicing, thus improving cash flow by 20%.
• Conducted monthly inventory audits and reported findings to the management team, which informed inventory control measures and pricing strategy.
• Managed accounting duties for small business clients, including payroll, accounts payable/receivable, and quarter-end tax preparation.
• Trained two junior accounting assistants in company-specific accounting procedures, increasing department productivity by 15%.
• Implemented a digital filing system for all financial documents, enabling easier access for audits and compliance checks.
• Enhanced the vendor payment process through the implementation of an electronic funds transfer system, reducing processing time by 40%.
• Coordinated with the IT department to integrate accounting software with the CRM, ensuring a seamless flow of financial data across systems.
• Prepared detailed monthly aging reports that assisted management in monitoring the credit control function.
• Streamlined the expense reimbursement procedure which expedited employee reimbursements by two weeks.
• Engaged in monthly ledger reviews and reconciliations, resulting in the maintenance of an error rate of less than 0.5% throughout my tenure.
• Contributed to the successful internal transition of the accounting software from Sage to Oracle, leading training sessions for 15 team members.
• Responsible for the diligent entry and verification of financial transactions amounting to $1M+ annually across various accounts.
• Organized a client information management system that improved data retrieval times by 25% for accounting procedures.
• Supported top-tier accounting projects that enhanced the company's financial reporting capabilities to stakeholders.

Quantifying impact on your resume

• Detail the amount of money managed in your previous position to demonstrate financial responsibility and trustworthiness.
• Include the number of financial reports generated per month to showcase productivity and efficiency.
• Specify the percentage of cost savings achieved through negotiating with vendors to highlight your negotiation skills and cost-cutting abilities.
• List the number of company audits assisted or executed to reflect your experience with compliance and regulatory standards.
• Quantify the volume of invoices processed weekly to illustrate your ability to manage high-volume transactions.
• Indicate the reduction in processing time due to the implementation of new accounting software or procedures to show your drive for process improvement.
• Enumerate the number of financial statements prepared accurately to emphasize your attention to detail and accuracy in financial reporting.
• Present the size of the team you have supported or collaborated with to underline your teamwork and communication skills.

Action verbs for your accounting assistant resume

Four quick steps for candidates with no resume experience

Those with less or no relevant experience could also make a good impression on recruiters by:

• Taking the time to actually understand what matters most to the role and featuring this within key sections of their resume
• Investing resume space into defining what makes them a valuable candidate with transferrable skills and personality
• Using the resume objective to showcase their personal vision for growth within the company
• Heavily featuring their technical alignment with relevant certifications, education, and skills.

Remember that your resume is about aligning your profile to that of the ideal candidate.

The more prominently you can demonstrate how you answer job requirements, the more likely you'd be called in for an interview.

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If you're in the process of obtaining your certificate or degree, list the expected date you're supposed to graduate or be certified.

Shining a light on your accounting assistant hard skills and soft skills

To win recruiters over, you must really have a breadth of skill set presented and supported within your accounting assistant resume.

On hiring managers' checklists, you'd initially discover hard or technical skills. Those are the technology (and software) that help you perform on the job. Hard skills are easy to quantify via your education, certificates, and on-the-job success.

Another main criterion recruiters are always assessing your accounting assistant resume on is soft skills. That is your ability to communicate, adapt, and grow in new environments. Soft skills are a bit harder to measure, as they are gained both thanks to your personal and professional experience.

Showcase you have the ideal skill set for the role by:

• Dedicating both a skills box (for your technical capabilities) and an achievements or strengths section (to detail your personal skills).
• When listing your skills, be specific about your hard skills (name the precise technology you're able to use) and soft skills (aim to always demonstrate what the outcomes were).
• Avoid listing overused cliches in the skills section (e.g. Microsoft Office and Communication), unless they're otherwise specified as prominent for the role.
• Select up to ten skills which should be defined via various sections in your resume skills sidebar (e.g. a technical skills box, industry expertise box with sliders, strengths section with bullets).

Spice up your resume with leading technical and people skills, that'd help you get noticed by recruiters.

Top skills for your accounting assistant resume:

General ledger accounting

Accounts payable/receivable

Bank reconciliation

Financial reporting

Bookkeeping

Tax preparation

Accounting software proficiency

Basic math proficiency

Financial analysis

Attention to detail

Organization

Time management

Problem-solving

Adaptability

Communication

Customer service

Ethical conduct

The more trusted the organization you've attained your certificate (or degree) from, the more credible your skill set would be.

Including your education and certification on your accounting assistant resume

The significance of your resume education section is paramount. It can show your diverse talents and experiences that are relevnt to the position.

• Incorporate educational qualifications, mentioning the institution and period.
• If you're on your academic journey, pinpoint your expected completion date.
• Opt for leaving out degrees that don't serve the job's purpose.
• Provide an overview of your educational experiences if it spotlights your milestones.

When recruiting for accounting assistant roles, candidates with relevant education and certification definitely stand out amongst competitors.

Showcase your academic background in the best way possible by:

• Listing all degrees and certifications that are part of the candidate qualifications in the accounting assistant advert
• Including any extra certificates, if they make sense to your application
• Not going over the top in details - the certificate name, institution, and dates are enough
• If you're in the process of obtaining a degree or certificate that's relevant to the job, include your expected graduation/certification dates

The education and certification sections help back up your application with years of experience in the industry or niche.

Select some of the most cutting-edge or applicable credentials for your next accounting assistant application from our list:

The top 5 certifications for your accounting assistant resume:

• Certified Bookkeeper (CB) - American Institute of Professional Bookkeepers (AIPB)
• Certified Accounting Paraprofessional (CAP) - National Association of Certified Public Bookkeepers (NACPB)
• Certified Accounts Payable Associate (CAPA) - The Institute of Financial Operations (IFO)
• Certified Payroll Professional (CPP) - American Payroll Association (APA)
• QuickBooks ProAdvisor Certification - Intuit QuickBooks
• Perfecting the Education Section on Your Resume
• When Should You Include Your High School on Your Resume?

Adding a summary or objective to your accounting assistant resume

One of the most crucial elements of your professional presentation is your resume's top one-third. This most often includes:

• Either a resume summary - your career highlights at a glance. Select the summary if you have plenty of relevant experience (and achievements), you'd like recruiters to remember about your application.
• Or, a resume objective - to showcase your determination for growth. The perfect choice for candidates with less experience, who are looking to grow their career in the field.

If you want to go above and beyond with your accounting assistant resume summary or resume objective, make sure to answer precisely why recruiters need to hire you. What is the additional value you'd provide to the company or organization? Now here are examples from real-life accounting assistant professionals, whose resumes have helped them land their dream jobs:

Resume summaries for a accounting assistant job

• With over 5 years of diligent experience in financial recordkeeping, a seasoned Accounting Assistant adept in QuickBooks and advanced MS Excel seeks to leverage expertise in managing payables and receivables, conducting bank reconciliations, and executing payroll processes. Achieved a 30% reduction in overdue accounts at a dynamic retail company through effective account management strategies.
• Formerly a dedicated Retail Manager with a knack for precision and 7 years of managing financial transactions, I am transitioning to the Accounting Assistant domain. Proficient in employing analytical skills to streamline operations, with a proven track record of boosting store revenue by 20% through strategic financial planning and cost reduction initiatives.
• An accomplished Executive Assistant with a decade-long track record, I bring a unique perspective to accounting operations. Versatile in handling complex scheduling and budgeting with a keen eye for detail, I am dedicated to applying transferable organizational skills and financial acumen to support accurate and efficient accounting practices.
• Enthusiastically embarking on an accounting career with no prior industry experience but armed with a Bachelor's degree in Finance and a strong foundation in mathematical analysis. Eager to commit my relentless work ethic and academic knowledge to mastering accounting principles and contributing to the financial success of a forward-thinking organization.
• Driven to cultivate a career in accounting, I am a recent graduate with top honors in Business Administration, motivated by the challenge of translating theoretical knowledge into practical application. Astute, meticulous, and anticipating engaging with a dedicated team to drive financial accuracy and contribute analytic insights for strategic development.

More sections to ensure your accounting assistant resume stands out

If you're looking for additional ways to ensure your accounting assistant application gets noticed, then invest in supplementing your resume with extra sections, like:

• Publications;

These supplementary resume sections show your technical aptitude (with particular technologies and software) and your people skills (gained even outside of work).

Key takeaways

• The format and layout of your accounting assistant resume should reflect on both your career and what matters most to the job you're applying for;
• Use the resume summary and objective to hint at your most prominent accomplishments;
• Always be specific about your experience and consider what value each bullet you curate adds to your accounting assistant application;
• Consider how your academic background and technical capabilities could further showcase your alignment to the role;
• Your soft skills should contribute to your overall accounting assistant profile - aligning your personality with skills and results.

Looking to build your own Accounting Assistant resume?

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Accounting Assistant Resume | Examples, Tips & Templates

A career as an accounting assistant is rewarding and has excellent growth opportunities. If your dream job is in the accounting field, this is a great way to get started and gain the experience you need to progress.

All resume examples in this guide

Accounting Assistant Resume Example

Ross Holmes Accounting Assistant 273-004-468 [email protected] Tupelo, MS linkedin.com/in/rossholmes

Professional Summary

Accounting professional with five years of experience in financial accounting. Proven ability to maintain bookkeeping records and prepare accurate financial reports using Ms. Excel and specialized accounting software like Quickbooks. Excellent communication and interpersonal skills.

• Work experience

MGK Consulting Senior Accounting Assistant July 2016-December 2019

• Reconciled bank statements and correctly documented all financial data in a general ledger, ensuring compliance.
• Prepared analysis reports and managed all financial records for the company, with an approximate annual net income of $20M.
• Reviewed financial statements, complied with IRS regulations in preparing tax returns, and calculated and paid taxes on time.

Cezam & Associates Ltd Accounting Assistant May 2014-June 2016

• Researched and found resolutions for vendor and employee issues regarding payment transactions and credit memos.
• Assisted with administrative tasks like filing documents, answering customer inquiries, and processing invoices for more than 20 clients.
• Verified vendor statements and reconciled accounts payable with purchase orders to ensure accurate records.

Bachelor's Degree in Finance Alcorn State University 2015

• Account management
• Quickbooks specialist
• Payroll processing
• Financial reporting
• Attention to detail
• Critical thinking
• Communication skills

Additional informationCertification

• Certified Public Accountant

Start by crafting an accounting assistant resume detailing your qualifications and showcasing what sets you apart from the other candidates. This will go a long way in helping you land an interview and secure a position.

If you have the required qualifications but don't know how to add them to a resume, we're here to help. In this article, we'll cover some of the main topics you should have on your resume, which include:

• How to add your professional experience in accounting.
• The best skills for accounting assistants.
• How to choose the right format for your resume.
• An accounting assistant resume sample that works as the perfect guide.

Job Market and Salaries For Accounting Assistants

According to the U.S Bureau of Statistics , the employment of accountants and auditors is projected to grow 6 percent from 2021 to 2031.

The average salary for an accounting assistant is $119,000. The typical range is between $37,000 and $201,000, depending on the level of education, skills, and experience.

How to Make an Accounting Assistant Resume

Creating a resume is a skill that most job seekers struggle with, but this doesn't have to be the case. With a bit of guidance and a few tips, you can write a professional resume that gets you your dream job.

Consider going through the job description to find out what the recruiter is looking for. This allows you to tailor your resume accordingly , which is crucial if you want to increase your chances of landing the position. Ensure that your resume is one page long, as this is what most hiring managers recommend.

The job description will also have keywords and action verbs that you should incorporate in your resume to optimize it and ensure that it gets past the ATS systems. Check out our resume examples and get some tips to help create your resume.

Consider the layout, format, and structure of the resume.

Best Format for your Resume

There are three common formats that you can choose from. They include the following:

• Reverse-chronological format: If you've worked as an accounting assistant before, this is the perfect format for you. It focuses on your experience and is easy to scan on the applicant tracking system.
• Functional resume format: This format is perfect if you recently completed school or are changing careers. It focuses on the skills that make the candidate the best person for the job.
• Hybrid/combination resume: This is the perfect format for you if you have the skills and experience required by the hiring manager. It combines the features of the two previous formats.

The layout of your resume should have easy-to-read fonts and a font size of 10-12pt. Some fonts you should consider include Cambria, Calibri, Times New Roman, Verdana, Georgia, and Arial.

The structure of your accounting assistant resume should have the following sections:

• The header section
• Professional summary/objective
• Education section
• Skills section
• An additional section (Languages, certifications, and interests)

The Header Section Of Your Resume

Start your resume with a header containing your contact and personal details . This information should be correct; otherwise, the hiring manager will not be able to contact you. Here are the details you should have in this section:

• Your full name
• Phone number
• Professional email address

Correct example

Accounting Assistant

264-084-366

Wood Dale, IL

linkedin.com/in/gladysmitchelle

Incorrect example

3701 Rose Street

House number 22

Date of birth 02/02/2000

Summarize Your Experience as an Accounting Assistant

Your relevant work history plays a significant role in helping you get an account assistant position . Most hiring managers like to see what you've done before giving you the opportunity, and this is your chance to show them what you've achieved.

The structure of this section should start with the name of the workplace, your job title, and the employment dates . As you list your previous experience, start with your most recent job and focus on the relevant accounting experience. Under each workplace, add three to five job responsibilities . These duties help to show the recruiter what you can do, and adding figures and facts to quantify your accomplishments allows them to see what you can achieve.

If you don't have much experience, show the recruiter how your transferable skills from other jobs will be useful in the position.

Example for an entry-level accounting assistant

May 2014-December 2017

• Managed payroll records and account books and entered data accurately in the accounting system.
• Assisted the accounting team by preparing reports and reconciling balance sheet accounts every month.
• Prepared and processed payroll for more than 30 employees hired by the month or the hour.

Example for an experienced accounting assistant

Accounting manager

January 2015-May 2020

• Ensured the company's legal compliance by keeping abreast of state and federal accounting procedures.
• Assessed and reconciled general ledger accounts with senior accountants to ensure all entries were accurate.
• Assessed the company's financial performance by analyzing financial documents and income statements and developed strategies that increased revenue by 12%.

Reinforce Your Resume with Your Education

Accounting assistants can get a job with a high school diploma , which is the minimum requirement for most positions. However, if you have a bachelor's degree, you should add it here as it sets you apart from the other candidates.

Start with your most recent educational qualification and highlight the relevant courses, especially if you don't have much experience. Add the name of the degree/diploma, the name of the school, and the year of graduation.

It's always advisable to check the job description to determine the educational qualifications the recruiter is looking for and customize your resume accordingly.

Towson University

Accounting Assistant Skills for your Resume

When you have the right skills on your resume, you increase your chances of landing your dream job as an accounting assistant. Before you add the unique abilities that will help you perform your duties, check the job description and add the skills that the recruiter is looking for.

Separate the hard and soft skills in two sections and list them down using bullet points to make it easier to spot them on your resume.

You may need to go to school or learn on the job to perfect the hard skills. On the other hand, soft skills are the interpersonal traits you possess that make it easy to interact with your colleagues . Use our resume templates which will help you structure this section appropriately.

Here is a list of skills you can consider for your accounting assistant resume.

Hard skills

• Business administration
• Record keeping
• Account analysis
• Accounts receivable
• Financial statement analysis

Soft skills

• Excellent customer service
• Creative Problem Solving
• Multitasking skills
• Communication
• Interpersonal skills
• Analytical skills

A professional/resume summary is a crucial section of your resume. It gives the hiring manager an idea of what you've achieved by introducing your resume . Describe your top accomplishments and highlight your experience and skills. Remember to keep it short but make it engaging to interest the recruiter in wanting to know more about your qualifications.

Professional Objective(How to Use It)

A professional objective summarizes your career/professional goals and introduces your resume. It’s suitable for career changers and recent graduates who don't have much accounting experience. It also allows you to express your interest in the position.

Additional Sections for Your Resume

An additional section is crucial as it allows you to highlight your skills and extra qualifications . This is a great way to stand out, beat the competition, and ensure that the recruiter doesn't miss any of your qualifications. Let's look at some of the skills you can add here.

Computer Skills and Certifications

Accounting assistants need to use accounting software and computer spreadsheets to update records and generate reports. If you have the required computer skills, add them here to ensure that the hiring manager sees them.

Certifications are essential if you want your resume to stand out . It's always better to add them to this section to ensure that the recruiter sees them quickly. Some of the certifications that will help your accounting assistant resume stand out include:

• Certified Management Accountant
• International Accredited Business Accountant

Your language skills always help you stand out, as most hiring managers prefer bilingual candidates. Add them here to make it easy for the recruiter to see them and use the official language reference as follows:

• Goethe Zertifikat for German
• DELF for French
• SIELE for Spanish

The interests depend on the culture of the company you're applying to. Do some research to determine if you should add this section or not . Some recruiters are interested in knowing who you are outside of work, so adding your interests may work in your favor.

Tips for Improving Your Resume

• Start your resume with a catchy resume summary/objective.
• Check the job description and use the keywords and action verbs that will help your resume get past the ATS systems.
• Create a resume that's one page long, as most hiring managers don't have time to go through long resumes.
• Customize each resume and avoid using one resume for multiple applications.
• Tailor each job title for every application you send to a recruiter.
• Proofread the resume to avoid any errors that could cost you the position.

Key Takeaways

• The header should have accurate contact details to allow the recruiter to reach you.
• Detail your employment history in the experience section focusing on the most relevant experience.
• Highlight your top accomplishments in the resume summary.
• Use figures or facts to show the recruiter what you can achieve.
• List your skills using bullet points and separate the hard and soft skills.

Complement Your Resume with a Cover Letter

Your application should have a cover letter and a resume. A cover letter gives the recruiter more details on your qualifications but in a way that showcases your personality. This is a chance for you to create a personal connection with the recruiter, so make it interesting to get their attention. Check out the cover letter examples .

Frequently Asked Questions

Which industries need accounting assistants, which top companies are hiring accounting assistants.

According to Glassdoor , the companies hiring accounting assistants include:

• Robert Half
• State Street
• Wells Fargo
• JPMorgan Chase & Co

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What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

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Our free collection of expertly designed cover letter templates will help you stand out from the crowd and get one step closer to your dream job.

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Advice for getting a job, instructions.

Accounting Assistant Resume Examples

Writing a great accounting assistant resume is important because it is one of the first things a potential employer will see when they are considering you for a position. It is your opportunity to make a good first impression and sell yourself as the best candidate for the job.

Create your resume Select from 7 professional resume templates

If you're looking for inspiration when it comes to drafting your own accounting assistant resume, look no further than the samples below. These resumes will help you highlight your experience and qualifications in the most effective way possible, giving you the best chance of landing the accounting assistant job you're after.

or download as PDF

Essential Components of an Accounting Assistant Resume

An effective resume for an Accounting Assistant is a critical document that showcases your skills, experience, and qualifications relevant to the role. It serves as a professional highlight reel, allowing employers to quickly assess your suitability for the position.

A well-structured resume should include key sections such as personal information, career objectives, employment history, educational background, skills, and references. In the following sections, we'll delve into each component, discussing their importance and content.

Additionally, we'll provide tips on how to enhance each section to increase your chances of landing the desired Accounting Assistant position.

1. Contact Information

Accurate contact information is crucial on your resume, as it enables potential employers to reach out for interviews or further discussions. Ensure that your contact details are up-to-date and error-free to avoid missing out on opportunities.

Typically, this section includes your full name, phone number, email address, and possibly your home address. Consider adding your LinkedIn profile or professional website if applicable.

• Full Name: Place your full name prominently at the top of your resume.
• Phone Number: Provide a reliable phone number with a professional voicemail message.
• Email Address: Use a professional email address, ideally containing your name.
• Home Address: Include your address if relevant, but consider the implications if you're job hunting in a different location.
• LinkedIn Profile/Professional Website: Add links to your LinkedIn profile or professional website to showcase additional achievements.

Ensure all contact details are professional and accurate, as they are the means through which hiring managers will reach out to you.

2. Objective Statement

The " Objective Statement " is a brief and impactful introduction to your resume, immediately following your contact information. It should succinctly state your career goals and how they align with the position you're applying for.

An Accounting Assistant's objective statement should highlight your desire to contribute to the company's financial operations, emphasizing your accounting skills, experience, and career aspirations that match the job listing.

Example: " Detail-oriented Accounting Assistant with over 2 years of experience eager to apply financial software expertise, data analysis, and budgeting skills at XYZ Company. "

Remember, hiring managers often skim resumes, so craft an objective statement that is compelling and tailored to each job application.

• An effective objective statement sets the tone for your entire resume.
• It should immediately demonstrate your suitability for the accounting assistant role.

Related: Top Accounting Assistant Resume Objective Examples

3. Educational Background

Your education is a fundamental part of your resume, providing insight into your academic achievements and accounting knowledge.

List your highest degree first, followed by any additional degrees or certifications. If you're a recent graduate, consider including your GPA if it's noteworthy, as well as any relevant coursework or projects.

• Professional certifications, such as CPA or CMA , should be prominently displayed, as they demonstrate expertise and commitment to the field.
• Even if your degree is in a different field, relevant accounting or finance coursework can still make you a viable candidate.

Ensure this section is clear and concise, allowing potential employers to quickly identify your qualifications.

4. Relevant Work Experience

The " Relevant Work Experience " section is where you showcase your practical experience in accounting. List your positions in reverse chronological order, detailing your responsibilities and achievements.

Highlight experience with tasks such as bookkeeping, data entry, invoice management, financial reporting, and tax preparation. If you're proficient with specific accounting software or tools, make sure to mention them.

Use action verbs to describe your job duties and quantify your accomplishments to make them stand out. For those with limited work experience, include internships or part-time jobs that demonstrate transferable skills relevant to the accounting assistant role.

Focus on clarity and brevity while emphasizing your contributions and expertise in past positions.

5. Skills and Proficiencies

The " Skills and Abilities " section is a showcase of your technical and soft skills pertinent to the Accounting Assistant role. It should highlight the unique skills that make you an ideal candidate for the job.

• Tech Skills: Proficiency in accounting software, such as QuickBooks and Microsoft Excel, is essential.
• Math Skills: Strong mathematical abilities are necessary for accurate calculations.
• Detail-Oriented: Attention to detail ensures accuracy in financial data handling.
• Organizational Skills: The ability to manage multiple tasks with precision is crucial.
• Communication Skills: Effective verbal and written communication is key for collaboration and client interactions.
• Accounting Principles: A solid understanding of basic accounting practices is fundamental.
• Problem-Solving: The ability to identify and resolve discrepancies quickly is valuable.
• Confidentiality: Maintaining privacy with sensitive financial information is imperative.
• Time Management: Timely completion of tasks is a critical skill in this role.
• Adaptability: Flexibility to adapt to changes in accounting standards or software is advantageous.

Provide examples that demonstrate how you've effectively utilized these skills in your previous roles.

Related: Accounting Assistant Skills: Definition and Examples

6. Certifications (if any)

Certifications can significantly enhance your resume by showing a dedication to furthering your accounting expertise.

List all relevant certifications, such as CPA , CMA , or CIA , in a dedicated section. Technical certifications, particularly in accounting software, are also valuable.

• Certified Public Accountant (CPA)
• Certified Management Accountant (CMA)
• Certified Internal Auditor (CIA)
• QuickBooks Certified User
• Microsoft Excel Certification

Include the issuing organization and the date of certification, as well as any expiration dates.

Even if not explicitly required, certifications can give you an edge over other candidates by demonstrating initiative and current industry knowledge.

Related: Accounting Assistant Certifications

7. References

While not always necessary, the " References " section can provide employers with additional insights into your professional capabilities.

Select references who can vouch for your accounting skills and work ethic. Always obtain permission before listing someone as a reference.

• Technical Skills: Ability to use accounting software, manage spreadsheets, and enter data accurately.
• Soft Skills: Detail-oriented, reliable, and effective communicator.

Choose references who can offer a balanced view of your strengths and areas for improvement.

If space is limited, it's acceptable to note " References available upon request ." However, if the job listing requests references, include them in your resume or application materials.

Related Resume Examples

• Accounting Administrative Assistant
• Accounting Instructor
• Accounting Administrator
• Accounting Analyst
• Accounting Associate
• Accounting Auditor

Fundraising Assistant Cover Letter Example

A Fundraising Assistant plays an integral part in supporting the organization’s fundraising initiatives by providing administrative and operational assistance to the fundraising team. This role requires attention to detail, strong organizational skills, and the ability to work effectively in a dynamic and fast-paced environment.

A cover letter is a document that consists of your significant achievements, essential attributes and skills, scholastic accomplishments, and your work experience. Writing a cover letter just for the sake of fulfilling the official protocol does not help in landing the job you desire. Our Fundraising Assistant Cover Letter Sample guides you through creating a high-quality cover letter that will convince the employer to check out your resume.

• Cover Letters
• Accounting & Finance

Fundraising Assistants collaborate with the fundraising team to execute fundraising initiatives, manage donor communications, and organize events. The job position is involved in coordinating fundraising events, managing donor databases, and ensuring smooth communication between the organization and its supporters. The fundraising assistant supports the overall success of the fundraising campaigns by facilitating efficient processes and maintaining positive donor relations. The assistant contributes to building and maintaining strong relationships with donors and supports the organization’s financial goals.

What to Include in a Fundraising Assistant Cover Letter?

Roles and responsibilities.

• Assisting in the planning and execution of fundraising events, including logistics, venue coordination, and on-site support.
• Maintaining accurate and up-to-date donor records, tracking contributions, and generating reports using fundraising software.
• Drafting and editing fundraising materials, including appeal letters, emails, and social media posts, to engage donors and promote fundraising activities.
• Providing excellent customer service to donors, responding to inquiries, acknowledging contributions, and ensuring donor satisfaction.
• Collaborating with the fundraising team to implement fundraising campaigns , monitor progress, and contribute creative ideas to enhance campaign success.
• Assisting in researching and preparing grant proposals, ensuring compliance with grant guidelines and deadlines.
• Working with the finance department to reconcile fundraising transactions, and preparing financial reports.
• Providing administrative assistance to the fundraising team, including scheduling meetings, and managing calendars.

Education & Skills

Fundraising assistant skills:.

• Excellent communication skills – both verbal and written skills.
• The ability to craft compelling messages and interact professionally with donors and team members.
• Strong organizational and multitasking skills.
• The ability to meet deadlines with attention to detail.
• Proficiency in using fundraising software and databases to manage donor information and track contributions.
• The ability to work collaboratively in a team environment, and support colleagues.
• A customer-focused approach.
• Commitment to providing excellent service to donors.
• Familiarity with MS Office Suite and other relevant software.
• The ability to learn and adapt to new technologies.

Fundraising Assistant Education Requirements:

• Bachelor’s degree in Business, Non-profit Management, or Communications.
• Previous experience in fundraising, event planning, or non-profit administration is beneficial.

Fundraising Assistant Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I am writing to express my interest in the Fundraising Assistant position at [Organization Name], as advertised. As a philanthropist at heart with strong organizational skills and a background in event management and donor engagement, I am excited to contribute my talents and enthusiasm to the fundraising team.

In past employment, I demonstrated my ability to devote part of my time to introducing the public to potential contributors through several channels, such as event planning, campaign management, and donor outreach. I am skilled at cultivating donor contacts, managing databases, and organizing fundraising events. I split my time so that I may meet both my financial and organizational goals.

I especially look forward to the chance at [Organization Name] because of its vision, which includes a commitment to community empowerment, environmental protection, and social justice. I am excited to offer my talents, devotion, and enthusiasm for making a difference to your fundraising team, thereby contributing to the success and growth of your organization.

My major accomplishments-

• Developed and executed online fundraising initiatives, utilizing social media, email marketing, and crowdfunding platforms to attract new contributors and boost online giving by X%.
• Proficient in using fundraising tools and CRM systems to manage donor databases, track donations, and create reports, guaranteeing accurate record-keeping and data analysis to support fundraising efforts.
• Experience building connections with contributors, recognizing donations, and providing stewardship to guarantee donor satisfaction and retention.
• Established capacity to design, implement, and analyze fundraising events, such as galas, auctions, and community outreach activities, to improve donor involvement and income.
• With fundraising software, we streamlined and refined donor databases, resulting in greater data accuracy, donor communication efficiency, and reporting capabilities to support fundraising efforts.

I am confident that my abilities, experience, and enthusiasm for philanthropy qualify me for the Fundraising Assistant position at [Organization Name]. I strongly believe in the importance of upholding the highest ethical standards and maintaining professional conduct and donor stewardship, and I am excited about participating in the fundraising initiatives.

Thank you for reviewing my application. I look forward to exploring how my experience, talents, and excitement connect with the goals of your business.

Sincerely, [Your Name]

Show your hiring manager what you’re capable of with your compelling Fundraising Assistant Cover Letter. while writing your cover letter you should customize and write it accordingly. Some pointers to consider when writing your cover letter include:

The cover letter needs to be concise but informative to give the hiring manager more information about you. You can highlight all of your professional accomplishments and track record of success. Showcase your communication, organization & problem-solving skills. Any relevant information should be included. Examine the job description to find the abilities the business is looking for in candidates. Give specific instances from your prior experiences and emphasize your people abilities as well. Avoid restating points that are in your Resume.

Now that you have written a powerful cover letter, your next target should be your Resume writing. A well-researched and organized Resume will make you different from other applicants. Craft a resume that catches the attention of the hiring manager. Our Fundraising Assistant Resume Samples help you stand out from the competition.

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