uk visa application letter

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How to write a compelling cover letter for UK visa (that will impress the ECO)

Updated: September 6, 2023

A cover letter for UK visa is instrumental in persuading the ECO that you meet the visa requirements and have no intention of overstaying your visa. It gives you the opportunity to convince the ECO that you are a genuine visitor and you will promptly return back to your country.

A cover letter is a document to convey additional information that wasn’t asked in the UK visa application. It’s not a mandatory document but by far the most helpful document in increasing your chances of UK visa approval.

Why do you need a cover letter for uk visa.

The information asked in the UK visa application isn’t enough to convince the ECO that you will return back to your home country after your trip.

Most questions on the UK visa application are close-ended. They don’t give you an opportunity to explain.

A cover letter allows you to explain in your own words and be as descriptive as you can. You can use your own format and even use illustrations if needed.

Is a cover letter mandatory for UK visa?

No. A cover letter is not mandatory for UK visa. It’s not even a document in the documents checklist for UK visa.

When I applied for my UK visa, I did not submit a cover letter. At that time, I didn’t know the importance of a cover letter for UK visa. I didn’t feel the need to explain anything additional, so I didn’t submit one. My visa was still approved.

That’s not the case for everyone. A cover letter will not hurt your chances of approval, it can only help. It gives you an additional opportunity to convince the ECO.

If I apply again for my UK visa, I would definitely submit a cover letter.

What should you write in the cover letter?

A cover letter is not a mandatory document for UK visa. So obviously, UK Visas and Immigration (UKVI) does not provide any guidelines on what to include in the cover letter.

As you all know, I started this website in 2016. Since then, I have been helping my readers with their visas. I figured that a cover letter was the most helpful for UK visa.

I have been writing cover letters for my readers. Over time, I learned that a cover letter with a certain format worked the best for UK visa.

I would like to impart all my knowledge in this article, so you can write the most compelling cover letter for your UK visa. It will not only impress the ECO but will greatly improve your chances of visa approval.

So without any further delay, let’s get started.

Format of the cover letter

Short Simple and Clear Cover Letter for UK Visa

The goal of the cover letter is to convince the ECO that you are a genuine visitor. You must do this in a simple, short and clear manner. ECOs rarely will have time for anything other than what’s asked.

Write your cover letter in simple words as if it’s meant for a 5th grader. If the language is too complicated to read, ECO will not bother to read it.

Do not use words that people from your country can only understand. ECOs are from the UK and they can only understand the terms that they use in the UK.

Example: It’s common for people in India to say something like “ please do the needful and revert back to me “. Even though it’s still understandable, saying something like “ please let me know if you need anything else from me ” will help the ECO understand better.

Remember, a cover letter is not a mandatory document. ECO is doing you a favor by reading it. So, make it easy for the ECO.

Your cover letter should never be longer than two pages. ECOs rarely have time for things other than what’s asked in the application. If you present them with a booklet, they will toss it in the trash without even looking at it.

Again remember, a cover letter is not mandatory. It should not consume too much of ECO’s time.

To further simplify your cover letter, format it with subheadings, bullets and highlights. This helps the ECO to quickly glance over the letter and read any section that interests them.

Example: Instead of writing like this –

“ I intend to travel to the UK for tourism from 20 June 2021 to 24 June 2021 and I plan to visit various attractions in London such as Buckingham Palace, Tower of London, Tower Bridge, London Eye, Madame Tussauds, National Gallery, etc. “

Write like this –

I intend to travel to the UK for tourism. My travel dates are from 20 June 2021 to 27 June 2021.
20 June 2021: Arrive at Heathrow International Airport at 3 PM. Check-In and dinner.
21 June 2021: Visit Buckingham Palace and the Tower of London
22 June 2021: Visit Tower Bridge and London Eye
23 June 2021: Visit Madame Tussauds and National Gallery
24 June 2021: Depart from Heathrow International Airport at 10 AM

Sections in the cover letter

It’s important to break the cover letter into different sections. This helps the ECO quickly glance through the letter and understand the gist of it. If needed, the ECO can read specific sections. Your cover letter for UK visa must contain the following sections.

Section 1: Your previous UK visa refusals

In the UK visa application, there is a question on previous UK visa refusals. It asks about your previous UK visa refusal and its details. This question asks you to explain why your UK visa was refused but doesn’t ask why it shouldn’t have been refused

There is no other place in the application to address your previous visa refusals either. There is the “additional/extra information” area, but it’s only for text and not suitable for formatting or pictures. Therefore, the cover letter is the most appropriate place for addressing your previous UK visa refusal.

If you are re-applying to challenge your UK visa refusal , include a section in your cover letter specifically for your previous visa refusal. Address your previous visa refusal with evidence, additional information and documentation.

Keep this section as the first section in your cover letter. Having this section at the beginning of the cover letter will help the new ECO get straight to the point. Otherwise, they may overlook and your efforts of re-application may go to waste.

Here is an example.

Previous UK Visa Refusal

My previous application for the UK visitor visa with GWF number GWF12345678 was refused on 16 March 2021.

I would like to address the reason for the refusal with additional information and documentation.

Reason for refusal: The sources of the deposit (£850) were not demonstrated by the documents provided.

Explanation: The deposit in question was made on 05-Dec-2020 for the amount of £850. This amount was the yearly bonus from my employer. Yearly bonuses are deposited in the first week of December every year. Please find the attached documentation to prove that these funds are available to me.

Additional Documentation: (1) Bonus slip, (2) bonus announcement email and (3) letter from my employer with details of bonus, amount and dates.

Section 2: Your travel purpose and itinerary

In this section, mention your purpose of visit and proposed itinerary in the UK. The itinerary must be detailed enough but not too descriptive to confuse the ECO. Format it with bullets and/or a table.

Proposed Travel Itinerary

I intend to travel to the UK for tourism for a total of 7 days. My travel dates are from 14 Oct 2021 to 20 Oct 2021.
My planned day-by-day itinerary is as follows

Section 3: People traveling with you to the UK

In this section, mention the people that will travel with you to the UK. If you are applying for the visa with your family members, mention their details such as name, passport number and GWF number.

Each individual must submit one UK visa application. Say if a husband, wife and child are traveling to the UK together, each of them must submit a separate UK visa application. There is no easy way to tie these applications together.

There is a question in the application asking for travel companions, but mentioning them again in your cover letter will help tie them all together.

Travel Companions

I will be traveling to the UK with my wife and son. The GWF numbers of my wife’s and son’s UK visa applications are as follows.

Section 4: Your current employment/business or university details

In this section, mention your current employment details. Include details such as the employer’s name, how long you have been working and your current salary.

Employment Details

I currently work for Samcore Logistics, LTD, Dubai as a product manager.
I have been working as a product manager at Samcore Logistics, LTD since Nov 2014.
My monthly salary is 7,000 AED after taxes.
An original letter from my employer, a leave approval letter and bank statements indicating the salary deposits are attached.

If you are a business owner, mention the details of your business such as your business name, your role in the company, yearly revenue, etc.

Business Details

I own a construction business in Dubai since 2016. I’m the founder and president of the business.
The business has been in positive cash flow since its inception with yearly revenue of 300,000 AED.
A copy of my business registration, business license, bank statements and tax returns are attached.

If you are currently a student at the university, mention your university details along with the program, major and semester details.

University Details

I’m a full-time student enrolled in the undergraduate program at the University of the Philippines.
I’m currently in the second semester of my second year with another four semesters remaining to graduate.
A letter from my university and the fee payment receipts are attached.

Section 5: Your current financial situation

In this section, mention your source of income, savings and the bank statements for your UK visa .

If you have multiple bank accounts, this section is a good place to talk about it. Explain why you have multiple bank accounts and how they are connected.

Financial Solvency

I currently have 300,000 INR (approx. 2,900 GBP) in my bank account.
The source of my savings is my salary from my employer, WinTech Corporation.
The last 6 months bank statements and payslips are attached.

It’s quite common for many to work in a foreign country and send all their earnings back home for family maintenance or savings. In such cases, you will have to submit bank statements from both countries, but most importantly, mention that clearly in this section.

If you use a broker or third party to send cash back home, errors can occur and transactions may not match. I highly recommend using a money transfer service such as Wise to transfer cash back to your home country.

Section 6: Your sponsorship information

If you are paying for your trip yourself, this section does not apply to you. Have this section in your cover letter only if someone else is paying for your trip.

In this section, mention your sponsor details, your relationship with the sponsor, what expenses they will bear, etc.

Sponsorship Details

My brother is sponsoring my trip to the UK.
He will bear all my travel expenses while I’m in the UK including accommodation, food and transportation.
A letter from my brother, his UK residence permit, employment proofs, bank statements, his apartment lease contract and the document to prove our relationship are attached.

Section 7: Your travel history

In this section, mention your travel history. Travel history is very important and highlighting it will only help with your UK visa. Your travel history can include all your previous travels to the UK and other countries. If you have traveled to a country multiple times, mention that country only once.

Travel History

In the last 5 years, I have traveled to 8 countries for both tourism and business.
The countries I have traveled to are Hong Kong, South Korea, Japan, Indonesia, Malaysia, UAE, Turkey and Denmark.
A copy of my visas and entry and exit stamps from all the above countries are attached.

Section 8: Any family members staying back at home

In this section, mention any family members remaining at home during your UK trip. This helps prove your family ties with your country. Family ties indicate that you will return back to your country after your trip.

Do not include this section if it does not apply to you.

Family Remaining at Home

I currently live with my wife and two children.
My wife and children will remain at home during my trip to the UK.
A copy of my wife’s employment proof and children’s school receipts are attached.

Section 9: Your intention to return back

In this section, mention that you will promptly return back after your trip and the reasons for that. Reasons can be employment, business or attending to family needs.

Intention to Return Back

I intend to return to Pakistan after the end of my UK trip on 27 Oct 2021 as I have to report back to my employer and continue at my job on 28 Oct 2021.
An original leave approval letter from my employer is attached.

Section 10: Any miscellaneous information

If you want to add something that didn’t fall under any specific section above, you can include it here. This could be something about properties you own (economic tie), your rental situation, covid safety precautions, etc.

Miscellaneous

I currently live in a rental apartment. A copy of my rental contract is attached.
I own farmland with my wife. A copy of my property ownership document is attached.
I assure you that I will follow COVID safety precautions throughout my trip.

A cover letter is not a mandatory document for UK visa. But in my experience, it’s the most helpful document. The goal of the cover letter is to convince the ECO that you are a genuine visitor. Your cover letter must be simple, short and clear. Break the cover letter into sections, paragraphs and bullet lists. Use pictures and screenshots if necessary.

That’s it, folks! Now you know how to write a compelling cover letter for UK visa. This will greatly improve the chances of your UK visa approval. If you have any questions, please let me know in the comments below.

WRITTEN BY THIRUMAL MOTATI

Thirumal Motati is an expert in tourist visa matters. He has been traveling the world on tourist visas for more than a decade. With his expertise, he has obtained several tourist visas, including the most strenuous ones such as the US, UK, Canada, and Schengen, some of which were granted multiple times. He has also set foot inside US consulates on numerous occasions. Mr. Motati has uncovered the secrets to successful visa applications. His guidance has enabled countless individuals to obtain their visas and fulfill their travel dreams. His statements have been mentioned in publications like Yahoo, BBC, The Hindu, and Travel Zoo.

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LEGAL DISCLAIMER We are not affiliated with immigration, embassies or governments of any country. The content in this article is for educational and general informational purposes only, and shall not be understood or construed as, visa, immigration or legal advice. Your use of information provided in this article is solely at your own risk and you expressly agree not to rely upon any information contained in this article as a substitute for professional visa or immigration advice. Under no circumstance shall be held liable or responsible for any errors or omissions in this article or for any damage you may suffer in respect to any actions taken or not taken based on any or all of the information in this article. Please refer to our full disclaimer for further information.

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Table of Contents

Cover letter for UK visitor visa(5 samples)

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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter. The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.

This article will list samples of “cover letters for a UK visitor Visa.”

Samples of cover letters for a UK visitor Visa

When applying for a UK visitor Visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
Write a brief statement about why you are interested in visiting Ireland.
Make a brief statement about your purpose for choosing the country. Next, disclose if you have already paid for accommodation.
Next, clearly state that you intend to return to your home country after completing your adventure.
List the expenses/funds and the documents and items attached to the application.
Conclude your letter with a forward-looking statement.

“British Embassy

678 Lincoln Road

United Kingdom

RE: Ms Celine Visitor Visa Application, Passport Number; 457654 Expiry Date; May 20th, 2012

This letter is written with the intention of expatiating on the information on application on myself and on the purpose of me needing a UK visitor visa. So I’m Celine Lawrence and I will be 40 years on the 3rd of Feb 2012. I have been working as an Engineer in landmark construction for about 8 years now. My country is affiliated to the renounced primetime construction and we execute main federal government jobs. I have been a regular employee since after my 6 months probation period of joining the company. I receive an annual salary of $40,000 and my monthly salary is $3500 that is divided in the below categories

For my taxable is $500

Honorarium is $2500

Allowance is $500

I had met my finance on the Badoo dating site on the January and we have just being communicating only via email and chats. Though he has been making attempt to come to Nigeria but his job routine has not allowed that for now. So I’m free now and will be permitted for my leave of work for about 48 days. So I want to use this opportunity to meet up with him.

I will like to leave for the UK on April 10th, 2012 and will return to my country on May 10th. My finance Mr. Tom will be paying all the expenses associated with the trip which includes my accommodation, airfare and living expenses. I have attached to this letter all the documents needed to get an approval.

Yours sincerely

Celine Lawrence”

“Dec 2nd, 2021

Entry clearance officer

British Embassy

456-987-654

Re; Visitor visa for George Job, passport number 66798 Expiry Date; 3rd July 2021

This letter is coming your way to give you additional information that might interest you more about my visitor visa application. My name is George Job and I work as a medical scientist in the US. My company is incorporated in a pharmaceutical company that is based in Japan. I’m a regular worker that receives $60,000 yearly and splitting this into months will make it $5000 per month. This payment includes my taxable income, allowances and other expenses.

I’m trying to visit my friend in the UK, this is why I’m applying for the visitor visa and I want to be there for only 2 weeks. I would have to return to work after the expiration of this period so this confirms that I wouldn’t be staying beyond the time or duration on my visa. I will be taking care of all the expenses associated with the trip though my friend also wants to sponsor the trip. Whichever way, this also confirms that the trip will adequately provided for.

Thanks you for your approval

Yours sincerely,

George Job”

The Entry Clearance Officer,

UK Visas and Immigration

17 June 2018

Cover Letter for Visit Visa Application

Respected Sir/Madam,

My name is *** (Visa Application Reference Number: ***, Passport number: ***). I am applying for Family Visit Visa to visit my son in the UK.

Reason for Visit

I miss my son and I wish to visit him. I also wish to explore the beautiful city of London.

My Background

I live in Karachi, Pakistan with <mention family members here>. I am a housewife.

<Insert details of family members here>.

I live with my husband, Tariq Zafar Khan, in Karachi. He runs his business of ***. He is also applying for a visit visa, so he could travel with me to London for this trip.

My Eldest Son

My eldest son, Dr. Naseer Khan, lives in London with his wife. Both he and his wife work as junior doctors at King’s College Hospital, London. He will be my primary sponsor for this trip. I will stay with him in London.

My Second Son

<Details of the second son were mentioned here>.

My Daughter

<Details of the daughter were mentioned here>.

Karachi to London: ** **** 2018

London to Karachi: ** **** 2018

Duration of Trip

Airline Booking

I will buy confirmed tickets when I am granted the visa. I have mentioned the estimated cost of airline booking in this letter.

Accommodation in London

I will be staying in London with my son, Dr. Naseer Khan. He has a two-bedroom flat. He and his wife are more than happy to host me and my husband.

Financial Sponsor

My trip will be completely sponsored by my son, Dr. Naseer Khan.

Cost of Trip to Me

The total cost my trip to me will be zero, as it will be paid for by my son.

Estimated Cost of Trip

Visa fee £93

Airline booking £607

Traveling in the UK £200

Living expenses £200

Total cost of my trip £1,100

The total amount of money my son has £**,***

I would be grateful if I am granted the visa to visit the UK and to see my sons. Please feel free to contact me if need be.

***** ****** ****.

Passport number: ***

Computerized National Identity Card number: ***

Phone number: 00 92 *** *** ****

Email: ***********”

“[Your address in the UK]

Dear Sir / Madam

Application for Family Visitor visa: [Name of family member]

I would like to invite my [type of family member, e.g. mother, father, etc] to visit me in the United Kingdom. [He/she] would like to stay with me in the UK from [date of arrival] until [exit date]. The family member I would like to invite is – [insert name, date of birth and relationship to you e.g. father or mother]

I work as a [occupation] at [workplace] since [month, year], and I have been living in the UK for [number of years] and I am a British [status].

I have enough room for my visitor to stay over at me for the whole duration of [his/her] stay in the UK, at [list your address], which is a private rented property at [list your UK address].

I also obtained a letter from my landlord that gives them permission to stay with me during this period. I have attached it and other documents to support my letter of invitation. Please feel free to contact me if you require any additional information.

Yours faithfully

Email address

Phone number

To: [Visitor’s name]

[Visitor’s Address]

Dear [Visitor],

With this letter, I would like to invite you, my [relationship e.i. sister, friend, father], to visit me and spend your vacation in the UK. We have talked so many times about taking pictures together in front of the [tourist place] or drinking coffee at [tourist place]. I believe it is about time we make these plans come true. You will also have the chance to meet from close the British culture and experience its lifestyle.

I will be taking care of all your expenses while you are here, including the round trip airfare food, medical insurance, and all your other personal expenses. You will be staying at my apartment in [address] since I have enough room for you.

Herewith I am sending all the required documents for getting the necessary tourist visa from, including documents that prove I am a [status in Britain] since [year], and that I work at / study at [workplace or university].

Host’s name

Full address

Phone Number

Frequently Asked Questions:

Why is a cover letter important.

Provide information that other documents can’t provide.
Speeds up the application process

Is it worth applying for an Irish passport?

The advantages of becoming an Irish citizen and holding an Irish passport include:

You are still considered an EU citizen.
You can travel freely throughout the 28 member states of the EU to live and work.
If you have children, they will be granted Irish and EU citizenship.

If you like this blog post, please leave your comments and questions below.

A Sample Cover Letter for Tourist Visa and How to Create One

My Mother’s Cover Letter for Visit Visa Application

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Related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

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How to write a Letter of Invitation for a UK visitor visa Application

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Visitor Visa - General Requirements

What is a letter of invitation?

Who should write the letter, what should be included in your visa invitation letter, tips for writing a successful uk visitor visa invitation letter.

Unless you are a non-visa national i.e. you are NOT visa-exempt, and need to visit the UK, you will need to apply for a ' Visitor Visa ' to enter the UK.

There are several types of visitor visas, each one permitting different/specific activities:

A Standard Visitor Visa permits you to come to the UK for activities including tourism, visiting family and friends, conducting specific business activities (such as attending a meeting or conference), receiving medical treatment or for short term study. - This visa is also commonly known as a “Visit visa” or “Tourist visa.”
A Permitted Paid Engagement Visitor Visa allows certain professionals to come to the UK for a paid engagement by a UK-based organisation or client.
A Marriage Visitor Visa gives you permission to get married/register a civil partnership, or give notice of a marriage or a civil partnership in the UK
Visa to pass through the UK in transit is required to pass through the UK in transit (on route to another country).

General Requirements of the Visitor Visa

As well as having a valid passport/travel document for the duration of your trip, the Home Office will also require you to sufficiently demonstrate that you are coming to the UK as a 'genuine visitor', which means that you will need to clearly evidence:

That you will leave the UK when you finish your visit
You have sufficient funds for your travel from and return back to your home country
You will be able to financially support yourself and your dependants during your stay
You are not attempting to establish permanent residence in the UK or make it your primary residence by frequent or consecutive visits.

How do you prove that you meet the requirements?

You will demonstrate the above to the Entry Clearance Officer assessing your application, by submitting relevant documents to support your case.

One of the documents you may need to include is a 'letter of invitation', depending on the reason(s) for your visit to the UK.

A letter of invitation (also referred to as an invitation letter or sponsorship letter) is usually required when:

You will be visiting and/or staying in the UK with family, friends or partners.
You need to carry out activities relating to your employment/profession or study outside the UK (e.g. attending business meetings or performing as a musician, participating in an academic exchange).
Participating in a (permitted) paid engagement for UK-based organisation or client.

Why do you need a letter of invitation?

As previously stated, the Home Office wants to see that you will be coming to the UK as a genuine visitor. The letter of invitation serves as (further/additional) evidence of the purpose for your visit, what you will be doing during your stay and any other critical information that is relevant e.g. your family member or friend will be providing you accommodation and/or financial support for your trip.

Ultimately you want to make it clear to the Entry Clearance Officer that you will not be breaching the rules of your visit visa when you come to the UK.

Who should write your UK Visa Invitation Letter

If you are staying with family/friends

The letter will need to be written by the person that will be providing your accommodation and/or they will be financially supporting you, and addressed for the attention of the Entry Clearance Officer.

The person needs to be a British citizen or legal resident in the UK (known as the resident sponsor). Although the person writing the letter of invitation is not required to be a relative of the visa applicant, the relationship needs to be genuine, and needs to be sufficiently proven accordingly.

If you will be carrying out Permitted Paid Engagements

The letter needs to be written by the relevant UK-based organisation or client that you will be doing work for/with.

If you need to attend a business meeting, training, conference etc

The letter needs to be written by the organisation(s) sending you and/or inviting you to attend.

If you will be performing at an Event or Exhibition

A letter of invitation will need to be provided by the respective event organiser.

The purpose of the visit

The letter should explain the primary reason for the visit, such as to visit family or friends, for a holiday, to attend/perform at an event, for business purposes etc.

The length of your stay

The letter should specify the planned length of your stay, including the planned dates of arrival and departure.

A general background of the Applicant

You should mention the relevant ties to your home country, such as if you are in full-time employment, run a business or have assets there.

An overview of the your travel plans in the UK

The letter should provide an overview of your travel plans in the UK, including any planned activities or events.

A detailed itinerary is only really required if you will be carrying out professional engagements.

The relationship between the person writing the invitation letter and the visa applicant

The letter should explain the nature of the relationship between the person writing the letter and the visa applicant, such as being friends, relatives, employer, client etc.

A statement of financial support

If the person writing the invitation letter is offering to cover the costs of the trip, they should include a statement of financial support in the letter. This should include details of the level support they are providing and how the costs will be covered.

The location of where you will be staying

You will need to provide the full address where you will be staying, and (if applicable) the name and contact information of the person providing the accommodation.

All of the information included in the letter must be truthful and accurate

As well as being honest and transparent about your intentions for coming to visit the UK, It is important to ensure that the information you include matches with the application form.

Use a formal tone and professional format:

The invitation letter should be written in a formal tone, using proper grammar and spelling. it should also be formatted with a clear structure and layout. where appropriate, try to incorporate bullet points or numbered lists to help break up the text and make the letter easy to read and cross-reference for the home office caseworker., include all relevant information in a clear and concise manner:.

The letter should include all the necessary information about the planned visit, such as the purpose of the visit, the length of the stay, and the location of the stay. This information should be presented in a clear and concise manner.

What other Supporting Documents need to be submitted for the Visitor Visa Application?

Unfortunately there is no one-size fits all set of documents that can be applied to support your visitor visa application, as the items you must submit will always be subject to your personal circumstances. However, the core items you will be expected to include are:

A copy of your valid Passport/Travel document
Proof of Finances, such as Bank statements
Evidence of suitable accommodation you have arranged in the UK
Confirmation of any travel bookings, or relevant activity plans already scheduled

If you are required to provide one, an invitation letter will play an essential part in your UK visitor visa application. A well-written letter can help to demonstrate that you are coming as a genuine visitor to the UK.

To make an invitation letter most effective, it needs to be well structured and include all the relevant information in a clear and concise manner so it is easy to read, and correlates with the information on the application form and other supporting documents.

Ultimately, it is just one of many supporting documents you will need to submit for a successful application to get the visa granted.

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Melanie Wong | Immigration Solicitor | UK Visa Expert

Melanie Wong is a Senior Immigration Solicitor based in London, UK.

With over 20 years of legal experience , she has extensive knowledge and exposure of all areas of UK immigration law, with particular expertise in handling difficult and technically complex cases , including UK Settlement, Human Rights and British nationality law.

While every effort has been made to ensure that the information and law contained in this article is accurate and current as of the date of publication, we accept no responsibility for its accuracy or for any loss or damages arising from accessing, or the reliance, of this guidance.

Please also note that the information does not represent a complete statement of the Law and does not constitute legal advice .

If you would like specific professional advice about your UK immigration matter, please consider booking a consultation or one of my other legal services.

Making a UK Visa or Settlement application can be a stressful experience, and whilst there is a lot of ‘free’ information online, finding clear expert guidance that is up to date, and in line with your specific requirements can be a daunting task.

If you have any concerns about your case, it is recommended to reach out for advice from a trusted legal professional.

Submit your Enquiry for a Free Assessment of your Case here

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Melanie Wong c/o M Wong Advice Ltd

Expert Immigration Advice is the trading name of M Wong Advice Ltd which is an OISC regulated immigration law firm.

Company Number 12773362, OISC Registration Number F202309023

Registered Company Address:

128 City Road, London,

United Kingdom, EC1V 2NX

Sample Cover Letter for UK Visitor Visa Application

If you want to visit the United Kingdom, you will need to obtain a visitor visa. A standard visitor visa allows you to stay in the country for up to six months and can be renewed multiple times. In order to apply for a visitor visa, there are certain documents that you must submit with your application. Check out this sample cover letter for UK Visitor Visa Application.

Why it’s important to submit a cover letter for your UK Visitor Visa Application?

A cover letter acts as an introduction and provide an overview of the visitor’s purpose and proposed length of stay. Additionally, they confirm that the visitor has sufficient funds to support themselves while in the UK; they explain any prior relationships with people in the UK or other plans which may require special consideration; as well as providing full contact details. Cover letters are also used as evidence to demonstrate that the visitor intends to follow the terms of their visa and leave the country at the end of their trip. A well-crafted letter can be a crucial part of ensuring successful approval for a UK Visitor Visa.

Thoughts about the UK Visitor Visa Application

Applying for a UK Visitor Visa can seem daunting at first but it doesn’t have to be! I have experienced this process twice so I know how nerve wracking this is. By understanding what documents are required and preparing all necessary paperwork ahead of time, anyone can successfully apply for a UK visitor visa with relative ease.

So make sure that when submitting an application for a UK visitor visa all required documents are included. With these items ready beforehand, submitting an application should go smoothly!

I hope this sample cover letter for UK Visitor Visa would prove useful in your application. If you want to know about how to apply for a UK Visitor Visa, I got you covered! I received many messages from people who used this post as their guide and got approved. I hope you get that visa sticker on your passport too! Good luck!

How To Write A Detailed Cover Letter For UK Visa Application

When applying for a UK visa, the Embassy may ask you to send a cover letter. The cover letter should be brief and to the point; it should clearly explain why you are seeking for a UK visa. Read the article below for more information on the UK cover letter, what to include, and other queries you may have.

Who Needs a Cover Letter When Applying for a UK Visa?

Everyone who applies for a UK visa can submit a printed and signed cover letter attached to their visa application form. However, It is only necessary to submit a cover letter if it is noted in your visa application form.

Important: The cover letter explains in more detail the reason and the purpose of your visit to the UK. By submitting a cover letter, the Embassy or Consulate of the UK will have a clearer vision of why you are applying for a UK visa.

Types of UK Cover Letters

The Republic of the United Kingdom has different visa types that apply to everyone who wishes to apply for a UK visa for any different purpose. With that being said, there are also other types of UK cover letters, such as:

Work cover letter
Student cover letter
Family reunion cover letter
Tourist cover letter
Business cover letter

You can write any of the mentioned cover letters depending on the visa type you are applying for.

How to Write a Cover Letter for UK Visa Applications?

Here are a few tips to help you write the perfect cover letter when applying for a UK visa:

1. The first step is to include the Embassy’s information and the name of the country you are applying from.

2. The second step when writing a cover letter is introducing yourself. In the first paragraph, you must include information about yourself, such as:

Full name (first and last)
Passport number
Citizenship
The city and country you live in
Your professional career

3. The third step is to introduce the purpose of your visit to the UK and how long you are planning to stay.

4. The fourth step is to explain in detail your trip itinerary; you must also include the accommodation and financial information (where you will stay and how you will financially support yourself during your stay in the UK).

5. The fifth step is to mention the documents you will submit together with your cover letter when applying for your UK visa.

6. The sixth step is to include your personal contact information, such as your email address and phone number. This information will help the embassy to contact you regarding your UK visa application results.

What Not to Do in a Cover Letter for UK Visa Application

Make sure you avoid these mistakes when writing your UK visa application cover letter:

Do not write long sentences or paragraphs
Be straightforward
Keep it simple
Do not copy your cover letter
Do not include unnecessary personal details
Do not be rude
Do not make grammatical mistakes
Do not give false information
Be formal and respectful
Do not forget any important information

Cover Letter for UK Visa Application Sample

Here is a simple sample you can refer to when writing your cover letter:

UK Embassy in Macedonia

Todor Aleksandrov 165, Skopje 1000 North Macedonia

Dear Honorable Consul,

My name is Stojan Nikola (passport number: NM22330011). I am a Macedonian citizen who lives in Skopje, Macedonia, where I work as a graphic designer and have an income of DEN 50,000. I am writing this letter because I am applying for a UK tourist visa; I plan to stay in London from May 30, 2023.

It has always been a dream of mine to visit London, so it would mean a lot to me if I would finally make that dream come true. During my time in the UK, I have planned to visit as many tourist attractions as possible, such as the London Eye, the Tower of London, Buckingham Palace, and the National Gallery. I also have many friends I have met on social media that I would love to meet.

While in London, I will stay in a hotel I have already booked, and I will also cover my personal expenses. As soon as my ten-day visa expires, I will return to Macedonia since I have a lot of work waiting for me there.

I will attach all the required documents in my visa application form and cover letter. If you have any other questions, please do not hesitate to contact me.

Thank you for your time!

Stojan Nikola Email: [email protected] Phone number: +4455667783

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UK Visa Application Process: A Step-By-Step Guide

A UK Standard Visitor Visa is one of the most common types of UK Visa, that enables the visa holder to visit the United Kingdom for a short period of time, as a tourist, to visit family or friends, undertake business activities, participate in an event or for special reasons such as receiving medical treatment. Standard visitor visas are multiple entry visas, issued with a validity of up to six (6) months, two (2) years. five (5) years and ten (10) years. However, irrespective of the visa type or validity, applicants will be permitted to stay in the UK for only six (6) months on each visit.

The following article explains the UK visa application process in a simplified manner. Moreover, it will answer your questions about which type of visa you need, how the application process works, what kind of documents you must prepare, and how long it takes to process a UK visa.

Step 1 : Identity your visa type. The British High Commission issues a Standard visitor visa for up to 6 months, 2 years, 5 years or 10 years. Applicants travelling for short term purposes can apply for the popular 6-months multiple entry UK visa. Applicants who need to visit the United Kingdom more frequently can apply for a multi-entry visit visa that lasts either 2, 5 or 10 years respectively.

Step 2 : Complete the online UK visa application form for each person applying for the visa regardless of age. (separate application forms are required for each applicant).

Step 3 : Pay the non-refundable UK visa application fee online via debit or credit card. The UK visa fee payment must be made prior to applying for your visa and will be verified by the VFS officials at the time of the appointment. Print out the receipt and keep aside. Note that all visa fees are non-refundable and non-transferable whether the visa for UK is approved or not.

Standard Visitor visa – INR 10,299/- (6 months validity)
2 year long-term Standard Visitor visa – INR 34,649/- (6 months stay per visit)
5 year long-term Standard Visitor visa – INR 61,749/- (6 months stay per visit)
10 year long-term Standard Visitor visa – INR 76,999/- (6 months stay per visit)

Step 4 . Book a visa appointment. After you have completed your online visa form and paid the fee, you must schedule an appointment for your Biometrics collection and and documents submission. All UK visa applications require an in-person appointment at the nearest UK visa application center in order to submit the application. Applications should be submitted through the VFS Global visa application center that is connected with the High Commission. A list of UK Visa application centers in India can be found here https://visa.vfsglobal.com/ind/en/gbr/attend-centre

Step 5 : Gather the following documents for submitting your UK visa application at VFS center. (Many are denied UK visas due to incomplete file submission). Please ensure that you carry all the original documents along with photocopies.

Passport which is valid up to six months after date of entry into the UK. (Carry old passports too).
Completed online visa form.
Signed UK visa document checklist.
Copy of appointment confirmation page and fee payment receipt.
Covering letter (optional): A detailed letter that mentions the purpose of visit, duration of stay, details of dependents travelling and any other information that is required for the officials to know.
One recently clicked coloured photos on white background.
Evidence of sufficient funds: You must show proof that you are able to pay for all costs relating to your UK trip and have the financial means to fund your living expenses as well as any dependents while in the UK. For instance, bank statements, personal assets and investments, property documents etc.
If you have a financial sponsor (Spouse, parents or relative in UK) who is paying for your trip: Letter from the sponsor confirming details of the sponsorship, relationship proof, passport copy of the sponsor, bank statements of the sponsor of last three months.
If you are travelling for business reasons: Covering letter (sponsorship letter) on the company letterhead, company bank statements of last three months, employee ID.
If Employed: Leave sanctioned letter from the company, employee card, pay slips of last three months.
If Self-Employed: Business registration documents, partnership deed, company bank statements of last three months, business card.
If Retired: Pension book or statement.
If Freelancer: Professional certificate (documents pertaining to the profession), contract copy (if consultant with a company), business card.
For Students: School/college/institution ID card, Bonafide certificate.
Itinerary for your trip: Submit a detailed travel plan of the places you plan to visit and what you intend to do. Include travel dates, destinations, scheduled tours, tourist attractions, meeting agendas, event timeline and so on.
Reserved return airline ticket: Do not make final travel plans or book confirmed tickets as there is no guarantee that you will get the visa. If you still wish to book in advance for securing low airfares, it may be advisable to book a fully refundable ticket.
If Visiting relatives or friends in the UK: Informal invitation letter from your host in the UK. Copy of your host’s passport, contact details and residential address of the host in the UK.
Minor Applicant: Copy of parent(s) or legal guardian’s biodata page of the passport, birth certificate.
For Business Visa: Original invitation letter from the UK company on the company letterhead, covering letter from the Indian company on company letterhead, registration certificate of the Indian company and other business related documents.
Travelling for medical treatment or to attend social, musical or sports event: Submit documents pertaining to the purpose of travel. Letter from hospital for undergoing medical treatment / Invitation letter for participation in social/musical/sports event.

Step 6 : Visit the UK Visa application center on the appointment date for submission of your visa application. As a rule, applicants should personally submit their visa applications, with all the necessary documents and provide biometrics. Your biometrics are extra identification i.e. fingerprinting and pictures that are stored for security purposes. Applicants who have submitted their fingerprints within the last 59 months will most likely not be asked to resubmit. Children below 5 years of age are exempted from fingerprint data collection, however they are required to be present at the time of submission for digital photograph.

After submitting all documents to the UK VFS Center, the processing period usually takes up to 3 weeks. However, it may be extended up to 30 days and/or exceptionally 60 days for individual cases, wherein a more detailed verification and processing is deemed necessary. Applications must be submitted at least 30 days before the date of travel but not earlier than 3 months before the date of travel.

Though, you will be notified over email and SMS (if you have opted for this service) about your visa application status, you can also track your visa application status online . Use the Reference Number present on the invoice/receipt issued by the Visa Application Centre along with your last name to access this service.

One of the most essential steps in planning your UK holiday is the UK visa application process. This is a major part of your journey, which requires special care and attention. Quite often, UK visa applications can turn out to be a complex and paper-heavy process. Moreover, once an application has been rejected, the chances of getting another refusal on a new application increases.

Why take the chance? Why risk your trip when you can hire Akbartravels.com to take the stress out of your application? Being the industry leaders for the past 40 years, we have helped several of our clients and customers successfully obtain their UK visas without any hassles. We, with our years of experience and knowledge will assist you at every step of your visa application process. Feel free to contact us for a free consultation and we can guide you on how to go about the entire visa application process. We will do everything in our power to ensure a smooth, pleasant and successful visa processing. We promise!

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How to Write a Letter of Invitation for a UK Visa

If you wish to act as a sponsor for a visitor to the UK, you may have to write a letter of invitation.

For more information about UK visitor visas and the requirements when applying for one, don’t hesitate to get in touch with our expert immigration lawyers on 0333 305 9375 , or contact us online .

What is a Letter of Invitation?

A letter of invitation (also known as a sponsorship letter or sponsor letter) is a letter written by a UK-based sponsor to support a friend, family member, or partner’s UK visitor visa application.

This is usually because you will need to demonstrate that you have ties to the visa applicant in question and that you will be able to support or accommodate the visitor for the entire duration of their stay in the UK.

The main content of the letter will be you inviting the visitor to stay in your home. Details about yourself, the visitor, and the trip itself should also be included in order to give the fullest and most detailed description of the visit as possible.

In addition, you should also include copies of supporting documents to verify and back up the information contained within the invitation letter.

What Are the Requirements for a Letter of Invitation?

In order for the invitation letter to be taken as valid evidence, you should:

Be a UK citizen, legal resident, or lawful permanent resident
Be a friend, relative, or partner/spouse of the visitor
Have a registered place of accommodation (such as a house or a flat that you rent or own)
Have enough space to accommodate the visitor for the whole duration of their stay

All of the information included in the letter must be truthful and accurate.

Who Should the Letter of Invitation be Addressed To?

Although the purpose of the letter of invitation is to invite someone to stay in your home, the letter doesn’t need to be addressed directly to the visitor.

This is because the invitation letter is simply a formality intended to convey supporting information such as your personal details, the visitor’s details and details about the visit to the British Entry Clearance Officer (ECO) or UK consular officer.

Therefore, the letter does not need to be written as though you are writing to, speaking to, or inviting the visitor directly.

Instead, it’s perfectly acceptable to write as though you are addressing the ECO, rather than the visitor. If so, then you may wish to start the letter with ‘Dear Sir/Madam’, or ‘To whom it may concern’.

However, you may wish to address the invitation letter to the visitor you are inviting to stay if you wish. This would then be written as ‘Dear <visitor’s name>’.

If you require assistance writing a letter of invitation, get in touch with us today.

What Information Should be Included in the Letter of Invitation?

Basic information to be included in the letter of invitation.

The letter of invitation should ideally contain details about the host, the visitor, and the trip itself.

It should include the host’s:

Full address
Telephone number
Status in the UK
Relationship to the visitor

In addition to this, it should also include the visitor’s:

Travel itinerary
Relationship to the host

The sponsor letter should also give details about the trip itself. The letter should include details regarding the following:

The length of the stay
The start and end dates of the stay
The purpose of the visit
The accommodation
Living, travel and other expenses

Additional Information to be Included in the Letter of Invitation

Details regarding the expenses should be outlined by the host. This may be stating that the host intends to fully financially support the visitor throughout the trip, including living and food costs. Alternatively, the invitation letter may state that the host and visitor intend to share costs throughout the trip, or that the visitor intends on paying a certain amount of the costs of the visit.

It may be that you’re unable to provide exact dates of the trip, as you or the visitor haven’t made any firm arrangements yet.

If so, then it’s acceptable to give a rough idea of the number of days or the date in the invitation letter. For example, this may be expressed as ‘I am inviting <visitor’s name> to stay with me for two weeks in August’, or ‘The visit will last for around eight days in November or December’.

In addition, if you and the visitor are planning to stay somewhere other than (or in addition to) your own home, you should include details about this also. This may be written as ‘We are also planning to stay in <location’s address> for three nights from <start date> to <end date>.

When outlining the purpose of the visit in the invitation letter, it may be something as simple as sightseeing, or wanting to spend time with friends or relatives. However, if the visitor is travelling to the UK for a specific reason, such as to attend a specific event or to take a course, then this should be mentioned in the letter.

What Supporting Documents Should be Included with the Letter of Invitation?

In order for the invitation letter to be accepted by the ECO, it should be accompanied by copies of supporting documents to back up the information included in the letter.

For example, these might be documents that prove your status as a UK citizen, or ones that prove that you’re able to financially support the visitor throughout the stay.

Below are some examples of supporting documents you may wish to include with the invitation letter:

A scan of your UK passport
A scan of something that confirms your status in the UK, such as biometric residence permit
Proof of rental or ownership of your home, such as a tenancy agreement
Proof of financial means, such as bank statements
Copies of any travel, accommodation or activity plans already arranged
Any other legal document that will support the visitor’s visa application

There are no specific documents that absolutely must be included with the letter. However, the more documents you include, the stronger the support for the visa application will be.

Sample Letter of Invitation

Below is an example of what a letter of invitation for a visitor visa or family visitor visa may look like. Note that this is only a rough template, and sections may be added, taken away, or edited as needed according to your own personal circumstances.

<Date>

Application for visitor visa for <visitor’s name>

To whom it may concern,

This is a letter of invitation inviting <visitor’s name, with date of birth> to come and stay with me, <your full name, with date of birth> in the UK. They will stay with me for <length of stay> at my address in <location> from <start date> to <end date>.

<Visitor’s name> is my <type of relationship here, with length of time known if applicable>, and the intention of the trip will be sightseeing, seeing family and travelling to local areas of interest.

In addition to <visitor’s name> staying in my own home, we will also spend three days lodging at <name of accommodation or place> from <start date> to <end date>. The address of the lodging is <address>.

I am a UK citizen by birth and work as a <occupation>. I fully intend to financially support <visitor’s name> for the duration of the trip, including food, room and board, and travel costs within the UK. I also have more than enough room in my own home to accommodate <visitor’s name> for the duration of their trip.

Please find attached copies of my British passport, tenancy agreement, work ID, and booking details of the lodgings in <location>. I have also enclosed a copy of my bank statement from <date> to confirm that I have the necessary funds to fund <visitor’s name>’s visit to the UK.

If you require any more information from me, please don’t hesitate to get in contact.

Yours faithfully,

How Can IAS Help?

If you’re required to write an invitation letter to support a UK visitor visa, it’s important to be clear on what you’re expected to include in it, as well as what supporting documents you will need.

However, if you require any assistance with writing an invitation letter for a UK visa, or if you have any questions about the process, IAS are here to help.

We are expert immigration lawyers who have years’ worth of experience in UK immigration law. We can assist you with any UK immigration or visa issue, including advising you on how to write, format and complete a letter of invitation for a UK visitor visa.

For more information about the services we offer, and to speak to one of our trusted legal advisers, get in touch with us today on 0333 305 9375 , or contact us through our form online .

We can help you with your immigration issues and queries.

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Made a Mistake on Your UK Visa Application?

Anne morris.

7 September 2023

IN THIS SECTION

When applying for a UK visa, it’s important to provide the Home Office with information that is correct and comprehensive to avoid delays or issues with processing and to avoid a visa refusal .

Mistakes can, however, happen. Once you realise you’ve made a mistake on your UK visa application, you should take steps to correct it.

In this guide for UK visa applicants, we explain the rules on correcting mistakes in Home Office applications, and discuss the potential implications of errors and false information on the outcome of your application.

Common UK visa application mistakes

UK visa application mistakes can range from simple spelling mistakes or typos, most of which may be immaterial to the basis of the application, to deliberate mistakes designed to fraudulently obtain a visa to which an applicant is not entitled. Somewhere in-between these extremes there are also those mistakes which are careless, but not intentionally deceptive, although run the risk of being construed by the Home Office as deliberate.

Examples of mistakes that could be potentially construed as deliberately misleading could include a failure to declare a criminal conviction, for example, where an applicant states that they have no criminal history, but they in fact have a driving conviction for speeding. It could also include where an applicant ticks “no” when asked if they have previously been refused a visa. This might be the case, even the applicant also provides clear evidence of a previous refusal, such as their passport containing a stamp confirming past refusal.

Another potentially misleading mistake could be where evidence submitted in support of a visa application clearly contradicts the information set out in the form although, for example, a form that cites an applicant’s income at £40,000 could just as easily be construed as an innocent error where the documentation demonstrates earnings of £4,000.

Implications of making a mistake on your UK visa application

If you submit a visa application with incorrect information, this could result in either the wrongful refusal of your application or the grant of a visa on an erroneous basis.

Wrongful refusal of a visa application

In circumstances where there has been minor but immaterial mistakes in an application, such as typographical errors, the Home Office caseworker should not refuse the application on this basis. This could be, for example, where an applicant has given an incorrect postcode or misspelt a name on their application form. However, an application may still be refused if the caseworker is not satisfied that the requirements of the rules are met, for example, if the applicant has claimed an income of £40,000, but has provided evidence for £4,000, even if the higher figure cited is an innocent mistake, the application may be refused if, on the evidence provided, the required income threshold is not met.

If your visa application is refused because of a mistake, you may be able to apply for an administrative review at a cost of £80, although an application must be submitted within 28 days of receiving your decision. It can then take up to 6 months or more to receive the result of the review and, even if a mistake was an innocent oversight, this does not necessarily guarantee that the outcome will be in your favour. You may need to reapply.

The grant of a visa on an erroneous basis

If your visa application is successful, based on a mistake that had not been discovered at the time a decision was made by the Home Office, once you realise that there has been a mistake, you are duty bound to report this to the Home Office.

In some cases, any mistake, innocent or not, may result in the revocation of your visa, especially if the information was material to the decision to grant you leave. However, in circumstances where the Home Office subsequently discovers the mistake, and you have failed to report this yourself, this is more likely to lead to a finding of deliberate deception.

Lying on a UK visa application

The consequences of lying on your visa application can be very serious, where mistakes are far more likely to lead to refusal of an immigration application or revocation of an existing visa where the Home Office interprets the matter as a deliberate attempt to deceive.

Deception is no longer defined under the UK’s Immigration Rules but can include making false representations or submitting false documents, even if not material to your application, or failing to disclose material facts, where silence or incomplete information can amount to non-disclosure. By using deception in an application for entry clearance or permission to stay in the UK, this will put you in clear breach of UK immigration law.

If a finding of deception is made against you, your visa will be automatically refused or revoked. You may also be banned from entering, or re-entering, the UK for a period of up to 10 years. Even in cases where you were not aware of any mistake, including where false representations have been made by third parties on your behalf, your visa application can still be refused on grounds of suitability. Equally, if your visa has already been granted, you can be refused entry to the UK by border officials, and detained and deported.

In all cases, but especially where any mistake is interpreted by officials as an attempt to mislead or deceive, it will then prove extremely difficult to apply for another visa in the future. This is because, even after any ban is lifted, a subsequent application is highly likely to be refused due to your adverse immigration history.

How do you correct a UK visa application mistake?

If you realise that a mistake has been made on your visa application, having already submitted your application form, you will need to contact UK Visas and Immigration (UKVI) . UKVI is the division of the Home Office responsible for making visa decisions. However, the way in which you address any mistake made will depend on the nature of the error in question. For example, if it is a simple error, such as a spelling mistake, you may be able to contact UKVI to ask for the mistake to be amended. In contrast, if the mistake goes to the very root of your visa application, you may need to ask UKVI to cancel your application so that you can start again and re-apply.

Importantly, even though mistakes on a visa application can lead to a refusal decision, this is not necessarily always the case. If application mistakes are thought to be innocent, refusal is not mandatory. It therefore follows that if you notify UKVI of any mistake, once this becomes apparent, the more likely the mistake will be interpreted as innocent.

Still, applicants are strongly advised to seek expert legal prior to addressing any UK visa application mistake. This is because it is important to know how best to approach the problem, and to understand the potential consequences of this on the outcome. In some cases, you may be advised to withdraw your visa application altogether, although your application fee will only be refunded if UKVI has not yet started processing your case. In other cases, a well-worded cover letter to the Home Office can often help to pre-empt any possible allegations of deception and clear up any misunderstandings.

How to contact UKVI to amend a UK visa application mistake

You can contact UKVI on the .gov website from both inside and outside the UK to amend a UK visa application mistake.

You will be asked where are you contacting UKVI from. The online tool will then ask you what you need help with or what your question is about. You will need to select the tick box for ‘something else’. You must then choose the language you want to use to speak to someone on the phone or to get a reply by email. If you would like a member of staff from the contact centre to communicate with you in a language other then English, you can choose from either Arabic, Cantonese, French, Hindi, Mandarin, Russian or Spanish.

Contact UKVI from outside the UK

To contact UKVI from outside the UK because you have made a mistake in your online application, you have the option of either sending an online query or by telephoning UKVI directly. Each online enquiry will cost you £2.74, although this cost includes your initial email plus any follow-up emails you send relating to the same enquiry. You will need a debit or credit card to use the online messaging service, and will be asked to enter your payment details before sending your message. However, you will not be charged until your message has actually been submitted. UKVI should then reply within 5 working days.

If your message is more urgent, you should telephone UKVI on +44 (0)300 790 6268, selecting option 1. Calls will cost 69 pence per minute on top of your standard network charges. If you cannot contact UK 0300 numbers, you can instead telephone +44 (0)203 875 4669. Importantly, UKVI contact centre staff cannot give you advice about your personal circumstances and have no involvement in the outcome of visa applications.

Contact UKVI from inside the UK

To contact UKVI from inside the UK to discuss a mistake on your visa application, you can telephone 0300 790 6268, selecting option 2. These lines are open Monday to Thursday, excluding bank holidays, 9am to 4:45pm and Friday, 9am to 4:30pm.

How do I ask UKVI to cancel my visa application?

You can ask UKVI to cancel or withdraw an application for a visa or visa extension. You can then re-apply, this time ensuring that your application is mistake-free. However, whether or not you will be entitled to a refund will depend on what stage your application is at.

The way in which you cancel a visa application, and the deadline for getting a refund, will depend on the type of visa that you have applied for and how you were asked to prove your identity. You would have been asked either to attend an appointment to provide your biometrics and identity document in person or to use the ‘UK Immigration: ID Check’ smartphone app to upload your photo and to scan your ID document.

If you were asked to attend an appointment but have not yet done so, you can cancel your visa application online and your fee will be refunded. If you applied within the UK, you will need to fill in the online form to withdraw your application. If you applied outside the UK, you will need to sign in to your UKVI account using the link from your sign-up email. If you have already attended your appointment, you will need to fill in the online form to withdraw your application if you applied within the UK, or contact UKVI to withdraw your application if you applied outside the UK, but your fee will not usually be refunded.

If you used the smartphone app when you applied, you can cancel your application online. Your fee will be refunded provided you have not selected ‘confirm and upload’, either to upload your evidence or to confirm you do not have anything to upload, or you withdraw your application before the deadline given for uploading your evidence. To cancel, sign in to your UKVI account, go to your dashboard and select ‘Withdraw this application’.

If you are eligible for a refund of your application fee, it will be automatically paid into the bank account that you used to pay your fees when you applied. This can take up to 28 days. You cannot stop a cancellation request once this has been received by UKVI and, importantly, if you are already in the UK, you may lose your permission to stay.

Need assistance?

DavidsonMorris is a dedicated UK immigration law firm. We can help you understand your UK visa options and guide and support you through the Home Office application process. Speak to one of our UK immigration specialists today.

UK visa application mistake FAQs

What happens if you lie on a uk visa application.

Providing false information on your visa application is a basis for refusal. Even if your visa has already been granted, you can be refused entry at the UK border and banned from entering for a period of 10 years.

What is deception in visa application?

Deception in a visa application can either mean making false representations or submitting false documents, even if not material to the application, or failing to disclose material facts, for example, as to any financial or relationship requirement.

What to do if there is a mistake in visa application?

You should contact UKVI to try to amend any mistake on your visa application before a decision is made. This is because an application may still be refused on eligibility or suitability grounds, even if the mistake was unintentional.

Can I edit my visa application after payment?

It may be possible to edit your visa application, even after you have submitted your visa application fee, by contacting UK Visas and Immigration (UKVI). UKVI is the division of the Home Office responsible for making visa decisions.

Last updated: 17 September 2023

Founder and Managing Director Anne Morris is a fully qualified solicitor and trusted adviser to large corporates through to SMEs, providing strategic immigration and global mobility advice to support employers with UK operations to meet their workforce needs through corporate immigration.

She is a recognised by Legal 500 and Chambers as a legal expert and delivers Board-level advice on business migration and compliance risk management as well as overseeing the firm’s development of new client propositions and delivery of cost and time efficient processing of applications.

Anne is an active public speaker, immigration commentator , and immigration policy contributor and regularly hosts training sessions for employers and HR professionals

Anne Morris https://www.davidsonmorris.com/author/anne/ Immigration & Societal Contributions
Anne Morris https://www.davidsonmorris.com/author/anne/ A Guide to the Study Visa UK System
Anne Morris https://www.davidsonmorris.com/author/anne/ The Principles of Immigration Sponsorship
Anne Morris https://www.davidsonmorris.com/author/anne/ The UK Points Based System: A Guide

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A guide to writing a Letter of Invitation for a UK Visitor Visa

Woman writing a Letter of Invitation for a UK Visa.

The Letter of Invitation for a UK Visa, also known as a Sponsorship Letter for a UK Visa and as a Sponsor Letter, allows an individual to sponsor their friend, partner, or family member to come to the UK as part of their Standard Visitor Visa application. Please note that the letter does not guarantee entry into the UK, as the applicant for the visa must also meet other requirements.

The individual sponsoring the person visiting the UK must write the Letter of Invitation themselves. Alternatively, they could download a template, but they would still have to fill in the details themselves.

We shall tell you the important information you need to know about the letter, and how you can go about writing one.

Who can write a Letter of Invitation for a UK Visa?

There are certain requirements that you must meet if you plan on sponsoring and hosting someone to stay with you.

The requirements are:

That you are a UK citizen, or a lawful permanent resident
Related to the person you are sponsoring, or are their friend or partner
Have a registered place to stay in the UK that you own or rent (a house or flat)
Enough space in your home to accommodate your visitor

How do I write the letter?

First, you will need to address the letter to the Home Office, not the person you are sponsoring. This is because an Entry Clearance Officer or UK Consular Officer will be dealing with the application, and so will need to read the letter to ensure everything is in order.

Since you will not know the name of the person reading the letter, you can choose to start the letter off with: ‘to whom it may concern’.

Ensure that your letter is written in a formal, official tone that is suitable to be read by a government official.

What should be included in an Invitation Letter for a UK Visa?

In your letter, you should include the following information about yourself:

Address and telephone number
Status in the UK (such as immigration status or citizenship)
Relationship to the visitor

Information about the visitor you are sponsoring should include:

Relationship to you
Length of stay and travel itinerary
Purpose of visit
How their expenses will be covered

There may be other details you will need to include. For example, if you and your visitor are going to be staying elsewhere during their trip, then you will need to include the address of where you are staying and the dates you will be staying there for.

All of the information you include must be completely truthful and accurate. If there are any inaccuracies, then the applicant’s Visitor Visa application will be refused.

Do I need to include supporting documents?

When you send your letter to the Home Office, you will also need to include supporting documents.

The documents you will need to include with your letter are:

Your valid UK passport
Evidence of your status in the UK (such as a biometric residence permit)
Proof of ownership or proof that you rent your home (such as a mortgage statement, letter from the landlord, or a tenancy agreement)
Evidence that you have the financial means to support your visitor (such as a bank statement)
Copies of travel, accommodation and or activity documents showing your plans

You do not need to send your original documents, scanned copies will be accepted.

What reasons can someone use a Visitor Visa for?

As you outline in the Invitation Letter for a UK Visa the reason for the visit, you should know what counts as a valid reason to use the Visitor Visa.

It can be used for more than just a visit to friends and family or tourism.

The visa can also be used for:

Attending an event
Taking a short course for up to 30 days
Carrying out research for academic, scientific or any other purpose
Undertaking a Permitted Paid Engagement , such as giving a lecture or performing as a musician
Volunteer for up to 30 days
Take an exam or study
Attend meetings or interviews
Medical reasons
School exchange programmes

Additionally, the visa allows you to work remotely from the UK; however, it cannot be the main reason for a visit.

How we can help

If you or someone you know wants to visit the UK, then we can help.

Our team of immigration experts can assist you with the drafting of an Invitation Letter for a UK Visa, as well as guide you through every step of the application process for a Standard Visitor Visa.

Arrange a free 10-minute consultation to discuss your needs with a member of our team. After this, you can arrange a longer consultation that can last either 30 minutes, or an hour.

The team member you initially talk to will act as your point of contact in the company, and you can ask them any questions you may have.

Get in touch with us today if you need any help with a Visitor Visa or the Invitation Letter for a UK Visa.

Ready for assistance?

If you have any questions about the changes or want legal advice, contact Woodcock Law & Notary Public today. Contact us by phone on 0330 133 6490 or by email at [email protected].

Woodcock Law & Notary Public is the combined trading name of Woodcock Law Limited (Co. No: 12080697) and Woodcock Notary Public Limited (Co. No: 12085976). Woodcock Law Limited is authorised and regulated by the Solicitors Regulation Authority (registration number 664924).

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How to Write a Letter of Invitation for a UK Visa + Sample
A letter of invitation (also known as a sponsorship letter or sponsor letter) is a letter written by a UK-based sponsor to support a friend, family member, or partner's UK visitor visa application. This is usually because you will need to demonstrate that you have ties to the visa applicant in question and that you will be able to support or ...
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Visas and immigration
What you need to do. Check if you need a UK visa, how to apply, sign in, manage your application, biometric residence permits (BRPs), share codes.
A guide to writing a Letter of Invitation for a UK Visitor Visa
The Letter of Invitation for a UK Visa, also known as a Sponsorship Letter for a UK Visa and as a Sponsor Letter, allows an individual to sponsor their friend, partner, or family member to come to the UK as part of their Standard Visitor Visa application. Please note that the letter does not guarantee entry into the UK, as the applicant for the visa must also meet other requirements.

How to write a compelling cover letter for UK visa (that will impress the ECO)

Table of Contents

Is a cover letter mandatory for UK visa?

What should you write in the cover letter?

Format of the cover letter

Sections in the cover letter

Section 1: Your previous UK visa refusals

Previous UK Visa Refusal

Section 2: Your travel purpose and itinerary

Proposed Travel Itinerary

Section 3: People traveling with you to the UK

Travel Companions

Section 4: Your current employment/business or university details

Employment Details

Business Details

University Details

Section 5: Your current financial situation

Financial Solvency

Section 6: Your sponsorship information

Sponsorship Details

Section 7: Your travel history

Travel History

Section 8: Any family members staying back at home

Family Remaining at Home

Section 9: Your intention to return back

Intention to Return Back

Section 10: Any miscellaneous information

Miscellaneous

PLAN YOUR TRAVEL WITH VISA TRAVELER

01. Apply for your visa

02. Book your fight

03. Book your hotel

04. Get your onward ticket

05. Purchase your insurance

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Cover letter for UK visitor visa(5 samples)

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How to write a Letter of Invitation for a UK visitor visa Application

Table of Contents [Hide]

What is a letter of invitation?

General Requirements of the Visitor Visa

How do you prove that you meet the requirements?

Why do you need a letter of invitation?

If you will be carrying out Permitted Paid Engagements

If you need to attend a business meeting, training, conference etc

If you will be performing at an Event or Exhibition

The purpose of the visit

An overview of the your travel plans in the UK

The relationship between the person writing the invitation letter and the visa applicant

A statement of financial support

The location of where you will be staying

Use a formal tone and professional format:

What other Supporting Documents need to be submitted for the Visitor Visa Application?

Related Posts

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Reasons why UK Visitor Visa Applications get Refused

How to Apply for a Visitor Visa to visit the UK

Submit your Enquiry for a Free Assessment of your Case here

Sample Cover Letter for UK Visitor Visa Application

Why it’s important to submit a cover letter for your UK Visitor Visa Application?

Thoughts about the UK Visitor Visa Application

How To Write A Detailed Cover Letter For UK Visa Application

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