presentation view in power bi

Microsoft Power BI Blog

• Announcements

Presentation mode in Power BI Windows App

Many organizations are embracing data culture and using business, sales, operations and other types of data in meetings and decision-making processes. Power BI apps support that, and today we’re releasing enhanced presentation mode capabilities in Power BI Windows 10 app, built specifically for such scenarios.

Using Presentation mode in the Power BI app running on Surface Hub in your conference room and collaboration areas, better allows you to have meetings which focus on your data. Presenting, collaborating and having productive discussions with your colleagues and team members while using your data in your Power BI dashboards and reports has never been easier.

To enter Presentation Mode, tap the full screen button in the menu bar. This will make the app frame disappear, allowing you to put all your attention on the report or dashboard visuals and data.

Depending on your screen size, a new action bar will be shown, either on the bottom of the screen (for up to 84” displays) or on the left and right edges (for 84” and larger displays).

The action bar has tools for helping you navigate within the report (pages) and inside the app (breadcrumbs). The tools also help you find other content within the reports (search), and help you enhance your presentations and team discussions (inking).

If you have a pen, you can use inking to highlight items during your presentation and add annotations to the report based on discussions during the meeting:

The actions bar can also be undocked and be placed anywhere on your screen. This is extremely useful if you have large screen and you want the actions close to a specific visual as you’re discussing or presenting it:

You can still enjoy presentation mode even if you don’t have Surface Hub in your meeting room. Presentation mode is also available for Windows desktops, laptops and tablets . You can also use the same functionality while projecting Power BI data on your screen in the conference room or while sharing your screen during online meetings, for example, when using Teams or Skype.

• Collaboration
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May 26, 2022

Interactive data storytelling with Power BI in PowerPoint

Camille Birch

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Hi, Office Insiders! My name is Camille Birch, and I’m a Product Manager on the PowerPoint team. I’m incredibly excited to share that PowerPoint now supports embedding live, interactive Power BI reports right into your slides! 

Interactive data storytelling with Power BI

By embedding live Power BI reports in your slides, you can tell interactive, data-focused stories. No more copying and pasting inevitably out-of-date screenshots or switching between your PowerPoint slides and your Power BI report during a presentation. You can now build narratives around your data and drive meaningful conversations through interactive reports right in PowerPoint.  

This feature is a long-standing customer request. We are happy to bring it to you and support your growing needs for data storytelling in increasingly data-driven workplaces and cultures. 

How it works

• Open a new or existing presentation in PowerPoint. 

NOTE: If you don’t see the Power BI button in the ribbon, you can get the add-in from the Microsoft App Store. 

• Copy the link to the Power BI report you want to insert, paste it into the Pa st e report page URL here box, and then select Insert .

When the report has been loaded into the slide, it is live and interactive both in Edit and Slide Show view. Any change that you make in Edit view–such as updating a slicer or changing a filter–is automatically saved. So feel free to customize the view of the data you want to present in advance. 

You can also filter and pivot to different views of the data to showcase key points and insights.

Tip and tricks

• If you want your data view to remain static (to prevent data refresh or changes to filters/slicers), you can freeze the current live view to turn it into an image. In the top-right corner of the report, open the menu and select Show as Saved Image . This will convert the report view into an image until you select this option again to unfreeze it.
• To view the interactive data during your presentation, attendees will need to have a Power BI subscription and be logged in with an active account, and have access to the report (unless you’ve frozen the view as an image, as discussed above). To ensure that anyone you share the presentation with will have access to the report, share a link from Power BI by clicking Share > PowerPoint .  

Known issues

• Reports are not interactive in PowerPoint Live. 
• When viewing the Power BI report in Slide Show view in PowerPoint for web, you may be prompted to authenticate. 
• The presentation will not inherit the sensitivity label assigned to the Power BI report when inserted. For example, if a Power BI report labeled as Confidential is inserted into a presentation labeled as Public, the presentation’s label will not change and will remain as Public. 

Requirements

You must have an active Power BI subscription to use this feature.

Availability

The Power BI ribbon button in PowerPoint is rolling out to Insiders who are running Beta Version 2201 (Build 14825.10000) or later.

All users can install the Power BI add-in from the Microsoft App store.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to give us input about this feature. 

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month! 

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How to View Full Screen in Power BI Desktop

Power BI Desktop is a powerful business analytics tool that helps you visualize and understand data in a more meaningful way. One of the great features of Power BI Desktop is the ability to view dashboards and reports in full screen mode. In this article, we will explore the steps to view dashboards and reports in full screen mode, discuss the benefits of using full screen mode, and provide tips and tricks to optimize your viewing experience.

Table of Contents

Maximizing Your Power BI Desktop Experience with Full Screen View

As a data analyst, having a clear and unobstructed view of your dashboards and reports is critical to finding insights and making informed decisions. Full screen mode in Power BI Desktop is an excellent way to enhance your experience by maximizing the space on your screen, allowing you to see more information at once.

In addition to maximizing your screen space, full screen mode also eliminates distractions from other applications or notifications that may pop up on your desktop. This allows you to fully immerse yourself in your data analysis and stay focused on the task at hand. Furthermore, you can easily toggle between full screen mode and regular view with just a click of a button, making it a convenient feature to use whenever you need it.

A Step-by-Step Guide to Viewing Full Screen in Power BI Desktop

The process of viewing dashboards and reports in full screen mode is quite simple. Here are the steps:

• Open Power BI Desktop and navigate to the dashboard or report you wish to view in full screen mode.
• Click on the full screen icon in the top right corner of the screen, or press the F11 key on your keyboard.
• Your dashboard or report will now be displayed in full screen mode. To exit full screen mode, simply press the Esc key on your keyboard or click on the full screen icon again.

It is important to note that viewing dashboards and reports in full screen mode can enhance the user experience by providing a larger and more immersive view of the data. This can be particularly useful when presenting to a group or when analyzing complex data sets. Additionally, full screen mode can help to minimize distractions and improve focus on the data being presented.

The Benefits of Using Full Screen View in Power BI Desktop

There are several benefits to using full screen mode in Power BI Desktop:

• Maximizes screen space for clear and unobstructed viewing
• Allows you to see more of your dashboard or report at once
• Reduces distractions and improves focus on the data

In addition to the benefits mentioned above, using full screen view in Power BI Desktop can also improve collaboration and communication among team members. When presenting your dashboard or report to others, full screen mode allows everyone to view the data clearly and without any distractions. This can lead to more productive discussions and better decision-making based on the insights gained from the data.

How to Optimize Your Dashboard Viewing with Full Screen in Power BI Desktop

To optimize your viewing experience in full screen mode, follow these tips:

• Hide or minimize the side panel to create more space
• Use filters and drill down functionality to focus on specific data points
• Maximize the size of visuals by enabling the “Fit to Page” option

Additionally, you can also use the “Bookmark” feature to save specific views of your dashboard and easily switch between them while in full screen mode. This can be especially helpful when presenting to others or when monitoring specific metrics over time.

Top Shortcuts for Quick Access to Full Screen View in Power BI Desktop

If you frequently use full screen mode in Power BI Desktop, you may find these keyboard shortcuts useful:

• Press F11 to toggle full screen mode on and off

Please note that while other shortcuts may be available in different applications, Power BI Desktop does not have specific shortcuts such as Ctrl + F11 or Shift + F11 for entering full screen mode and hiding panels or ribbons. It’s important to familiarize yourself with the Power BI Desktop environment and its available features.

Full screen mode in Power BI Desktop can be particularly useful when presenting data to others or when you need to focus on a specific visual. However, it’s important to note that some features may not be available in full screen mode, such as the ability to edit visuals or access the data model.

Another way to access full screen mode is by right-clicking on a visual and selecting “Focus mode.” This will enlarge the visual to fill the screen, while still allowing you to interact with it and access other features in Power BI Desktop.

Best Practices for Using Full Screen View in Power BI Desktop for Maximum Efficiency

Here are some best practices to follow when using full screen mode in Power BI Desktop:

• Use full screen mode sparingly and only when you need a clear and unobstructed view of your data
• Maximize the use of filters and drill down functionality
• Avoid cluttering your dashboard or report with unnecessary visuals or information

Another important best practice to keep in mind when using full screen mode in Power BI Desktop is to ensure that your visuals are optimized for the larger screen size. This means using appropriate font sizes, colors, and visualizations that are easy to read and understand at a larger scale. Additionally, it’s important to test your report or dashboard in full screen mode to ensure that all elements are properly aligned and displayed without any distortion or cropping. By following these best practices, you can maximize your efficiency and productivity when working with Power BI Desktop in full screen mode.

Troubleshooting Common Issues When Viewing Full Screen in Power BI Desktop

If you experience any issues when viewing dashboards or reports in full screen mode, try the following troubleshooting steps:

• Ensure that your screen resolution is set to the recommended size for your device
• Check that your browser zoom is set to 100%
• Clear your browser cache and cookies
• Restart your computer or device

However, if the above steps do not resolve the issue, there may be a problem with the Power BI Desktop software itself. In this case, try updating to the latest version of the software or reinstalling it altogether.

Another common issue when viewing dashboards or reports in full screen mode is slow loading times. This can be caused by a variety of factors, such as large data sets or complex visuals. To improve loading times, try optimizing your data model or simplifying your visuals. You can also try using the “Optimize for Viewing” feature in Power BI Desktop to improve performance.

Customizing Full Screen Mode to Suit Your Needs in Power BI Desktop

Customization options for full screen mode in Power BI Desktop are limited. However, you can:

• Choose to show or hide the status bar
• Enable or disable the “Escape key exits full screen” option

While Power BI Desktop does not support “Fade in and out” animations or custom background images for full screen mode, you can still personalize your experience by adjusting the settings that are available within the software’s options.

How-to: Navigate the User Interface of Power BI Desktop’s Full Screen Mode

Navigating the user interface in full screen mode is straightforward. Here are some tips:

• Use your mouse to interact with visuals and data points
• Use the scroll wheel to zoom in and out of the dashboard or report
• Use the arrow keys on your keyboard to navigate between visuals or pages
• Use the Ctrl + P keyboard shortcut to print your dashboard or report

In summary, full screen mode in Power BI Desktop is a powerful tool that can enhance your viewing experience and help you gain insights from your data. By following the tips and best practices outlined in this article, you can make the most of this feature while avoiding common pitfalls.

Additionally, you can use the “F11” key on your keyboard to toggle between full screen mode and regular mode. This can be helpful if you need to quickly switch between modes or if you want to view your dashboard or report in a smaller window. Keep in mind that some features may not be available in full screen mode, so it’s important to test your dashboard or report in both modes to ensure everything is working as expected.

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How to Make Power BI Dashboard Full Screen

Do you want to make your Power BI dashboard full-screen?

Power BI provides the flexibility to view reports and dashboards in full-screen mode, creating an immersive and focused experience. Optimizing screen real estate for your reports may require adjusting settings or simply clicking a button, depending on the Power BI platform you’re using.

By eliminating distractions and maximizing impact, viewing reports in full-screen mode offers the optimal engagement and analysis experience.

Whether presenting to a larger audience or exploring insights privately, this seamless and captivating user experience ensures a deep dive into your valuable information.

This article will guide you on enlarging your reports and dashboards in Power BI Desktop and Power BI Service.

Make Dashboard Full Screen in Power BI Desktop

With a plethora of features, the Power BI desktop facilitates report preparation and data analysis, empowering you to unearth valuable insights. Occasionally, when using Power BI desktop, you may desire to view your report on a larger scale than what is currently displayed.

Regrettably, the Power BI Desktop service does not provide a dedicated setting for a full-screen view of your dashboard that will remove the display of other menu icons.

Nonetheless, there are some approaches you can take to increase the size of your report.

The Filters, Visualizations, and Data panes contain most of the essential tools required for report creation. However, when fully expanded, these panes use up a significant portion of the screen which can potentially cause your report to appear smaller than desired.

To address this issue, you can utilize the collapse/expand arrows provided within these panes. By collapsing them, you can effectively reduce their size.

Collapsing the panes will expand the width of your report, letting you maximize the available viewing space.

The menu ribbons are another section that occupies valuable viewing space in your report. Although they may not occupy as much space as the filter, visualization and data panes do, they still have a significant impact on the overall size of your report.

You can consider hiding the menu ribbons to increase the height of your report. This simple adjustment can optimize the usage of space and enhance your report’s effectiveness.

To hide the menu ribbons, simply locate the Switch ribbons dropdown arrow in the screen’s top right-hand corner.

By clicking on this button, you can conceal the menu ribbons and free up additional screen space for an expanded view of your report.

To optimize the effectiveness of these adjustments, it is recommended to utilize the largest page size suitable for your screen.

This can be accomplished by ensuring that the Fit to page view setting is selected, allowing your report to be displayed in its entirety and making the most of the available screen real estate.

To use this setting, navigate to the View menu, where you will find the Page view option. Click on it and select the Fit to page option.

You can also use the Fit to page button beside the zoom bar to apply the page-view setting.

The canvas setting is another factor that influences the display size of your report. For most screen sizes, the 16:9 setting is recommended as it offers an optimal viewing experience.

However, if desired, you can utilize the custom setting to define a screen size that best suits your specific requirements, ensuring that your report is displayed in a manner that aligns with your preferences.

By utilizing these settings in conjunction, you can effectively enhance the size of your report in Power BI Desktop, utilizing all the available screen space to display your report optimally.

Make Dashboard Full Screen in Power BI Service

Power BI Service represents the cloud-based iteration of Power BI Desktop, empowering you to effortlessly generate, publish, and distribute insightful reports and captivating dashboards.

After creating your report in Power BI Desktop, you can easily publish it to your Power BI service account using the Publish button in the Home ribbon.

The BI Service platform offers a seamless experience for viewing your reports in full screen. Unlike Power BI Desktop, it provides a dedicated button specifically for this purpose.

This convenient feature allows you to enjoy your reports in full-screen mode effortlessly.

Utilizing the full-screen mode in Power BI Service is a breeze. Once you’ve published your report, effortlessly open it and locate the View button situated in the top right-hand corner of the report. Next, simply select Full screen from the available options.

Once you follow these steps, the report will be presented in full-screen mode, eliminating the display of other menu buttons and providing a focused viewing experience.

To exit the full-screen mode, simply press the Esc key on your keyboard, returning to the regular view of Power BI Service.

Optimizing the viewing experience in Power BI Desktop involves utilizing various settings and techniques to maximize the available screen space for your reports.

By collapsing panes, hiding menu ribbons, selecting appropriate page views, and utilizing the full-screen mode, you can enhance the visual impact of your reports and dashboards.

These adjustments allow you to immerse yourself in your data, analyze it effectively, and present your insights with clarity.

However, the Power BI Service offers a more streamlined option to effortlessly view your report in full-screen mode. Simply publish your report to a workspace within your Power BI Service account and use the View option to display the report in full-screen mode.

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How to integrate Power BI reports with a presentation in Microsoft PowerPoint

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If your organization is using Microsoft Power BI mobile, you have access to a lot of data via interactive reporting. That information is vital when making decisions and presenting growth, goals, and other benchmarks to others in your organization. Now Power BI reports are easier than ever to share because you can add them to Microsoft PowerPoint presentations.

SEE: Windows, Linux, and Mac commands everyone needs to know (free PDF) (TechRepublic)

In this tutorial, I’ll show you how to share Power BI reports as live reports or embedded images working from PowerPoint or Power BI mobile. Working with existing Power BI reports will save you a lot of preparation time.

This feature is available to Microsoft 365 and Power BI mobile users.

How to get the Power BI add-in for Microsoft PowerPoint

You may already have this feature in PowerPoint. Click the Insert tab and look for the Power BI group in the middle of the ribbon. Click the button to add a frame and start the process.

If you don’t find that button, download Power BI as follows:

• Click the Insert tab.
• In the Add-ins group, click Get Add-ins.
• In the resulting dialog, search for Power BI.
• Choose Microsoft Power BI, as shown in Figure A , and click OK. Downloading might take a few seconds.

Regardless of whether you used the Power BI button or the add-in, you’re now ready to link to the report. To do so, access the report online using Power BI mobile, paste its URL into the add-in control, as shown in Figure B , and click Insert. Allow a few seconds for this feature to link to the appropriate report.

Figure C shows the resulting report in a PowerPoint slide. During the show, you can filter the reports as if you were using Power BI mobile. In addition, the link is live, so as you update information via the data source, the link updates the reports in PowerPoint. To embed another report, you will need to download a new add-in frame or click the Power BI button via the PowerPoint interface.

You don’t have to start with PowerPoint. You can also share the report from Power BI mobile to PowerPoint.

How to share a Power BI report to Microsoft PowerPoint

If you prefer to start with Microsoft Power BI mobile, open the report and then use Share or Export. Both options offer a PowerPoint choice and end up displaying the dialog shown in Figure D .

After copying the link, open PowerPoint and insert the URL in a Power BI frame as you did above.

The difference with this route is that Export lets you embed the report as an image, which won’t update, or a live link, which will. Share lets you send a link to people via email or open the report in a new PowerPoint file.

Using either Export or Share you can bypass the add-in download task by clicking Open in PowerPoint ( Figure D ). Doing so opens a new .pptx file and imports the report into a slide without downloading the add-in frame first.

Sharing in Microsoft PowerPoint

Those with which you share the PowerPoint presentation will need an active Power BI account and access to the report to view the data in the presentation. Use the Share option to PowerPoint shown in the previous section.

Users without permission must request access to the report from its owner directly from inside the PowerPoint presentation.

Thanks to this new connection capability between Microsoft Power BI and Microsoft PowerPoint, you can share your data’s story in your PowerPoint presentations using existing Power BI reports. That link is live, so regardless of when you share that story, your reports will be up to date. For working efficiently, you can’t beat this combination.

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Present Power BI Reports in PowerPoint

Building a super-cool Power BI dashboard with full interactivity (slicers, bookmarks, drill-through, etc.) can be quite satisfying.

But what do you do if you need to present this interactive dashboard in a meeting where PowerPoint is your only means of presentation?

Power BI does have a feature that allows you to export the screen as an image, but the image lacks all the wonderful interactivity.  Plus, if you must give the presentation at a later date, you’ll need to update all the exported images because the data will likely have changed.

Hope is just around the corner.

Power BI released a feature that allows you to export the dashboard to PowerPoint while retaining most if not all the functionalities.

Let’s give a warm, XelPlus welcome to  Embed Live Data .

Watch video tutorial

In this tutorial:

• Obtaining the Power BI Add-In for PowerPoint
• Testing Report Interactivity
• Adding a Power BI Report to an Existing Presentation
• Deeper Analysis During a Presentation
• Additional Presentation Features
• Sharing the Report

Working with the Power BI service online, we have a dashboard with the following interactive features:

• Slicers that allow us to filter by years
• Buttons that switch us between pages
• Slicers that allow us to select departments and channels

We want to export this dashboard to PowerPoint and retain interactivity.

Power BI now has an option behind the  Export  button called  Embed Live Data .

When selected, we have the option to open the dashboard in PowerPoint with or without the current filter selections.

NOTE:  As of this post’s publish date (July 2022), this feature was still in preview release.  It has since become generally available with the March 2023 release .

Selecting the  Open in PowerPoint  option presents the following message.

Clicking the “ Trust this add-in ” will load the Power BI report into a PowerPoint slide.

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We need to take a step back and talk about obtaining the Power BI add-in for PowerPoint.

Before we can just drop a Power BI report into PowerPoint as easily as has been demonstrated, you need to first visit the Microsoft Store and download and install the Power BI add-in for PowerPoint.

• Launch the Microsoft Office Add-Ins feature by selecting  Insert (tab) -> Add-ins -> Get Add-ins .
• Search the Office Add-Ins for “ Power BI ”.

Once added to PowerPoint, you will see the add-in on the  Insert  ribbon.

Power Excel Bundle

By having the Power BI add-in as part of PowerPoint, we have full interactivity in our PowerPoint slide, both in Presentation Mode and standard Slide Design Mode.

Notice that the only page we have from our report was the page displayed when we performed the  Embed Live Data  action.

If you need other pages from the report, those pages will need to be inserted separately.

One workaround to this is to include a page navigation interface on the needed pages.

Buttons and bookmarks are fully operational.

Excel Essentials for the Real World

When working with an existing presentation, we can easily add a Power BI report by creating a new, blank slide and selecting  Insert (tab) -> Power BI .

Our slide presents a placeholder that requests the link we saw earlier from the Power Bi service when we perform the initial export routine.

Click the  Copy  button to place the Power BI report link on the Clipboard.

Return to PowerPoint and paste the link in the placeholder and click  Insert .

In addition to the report’s slicers and buttons working during the presentation, we can also leverage Power BI’s filter controls.

This embedded report is arguably superior to embedding Excel dashboards as Excel’s interactivity does not carry over to PowerPoint.

Capturing a Screenshot

If you need to capture a screenshot of the report during the presentation, click the arrow button in the upper-right corner and select  Show as Saved image .

You can then right-click the report and copy it to the Clipboard for pasting it onto another slide or any other application.

To return to the interactive version of the report, click the arrow button in the upper-right corner and deselect  Show as Saved image .

Report Options

In the lower-right corner reside controls for hiding the filter pane, refreshing the data, and resetting the report.

Changing the Report’s Story

Any changes made to the Power Bi report in the PowerPoint slide  do not  flow back to Power BI.

However, changes to the Power BI report at the source  will  flow down to PowerPoint when the slide link is refreshed.

Deleting a Report from a Slide

Clicking a Power BI report on a slide and pressing the  Delete  key will not remove the report from the slide.

To remove the report from the slide, click the arrow button in the upper-right corner and select  Delete .

Hiding the Status Bar

If you don’t wish to display the bottom banner with the report add-in controls, click the down-arrow button in the lower-right of the report.

Viewing Report Status

The lower-left corner of the report displays the name of the Power BI report file as well as the date and time of the last refresh.

Clicking the report’s name will take you to the full report on the Power BI website.

If you share the report with an associate, the person with which you are sharing must have a Power BI account and have been granted access to the report and its underlying dataset.

The report and its data are not stored in the PowerPoint file, only a connection is created between PowerPoint and Power BI.  The interactivity is displayed in real-time as the presentation is being used.

All security permissions are retained and respected.

Leila Gharani

I'm a 6x Microsoft MVP with over 15 years of experience implementing and professionals on Management Information Systems of different sizes and nature.

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How to Integrate Power BI Reports with a Presentation in Microsoft PowerPoint

Integrating Power BI reports into Microsoft PowerPoint presentations allows presenters to incorporate interactive, up-to-date data visualizations into their slide decks. This creates more engaging, informative, and impactful presentations.

Benefits of Integrating Power BI and PowerPoint

There are several key benefits to embedding Power BI content directly within PowerPoint:

• Interactivity – Slicers, filters, and other controls work directly within PowerPoint allowing presenters to showcase different aspects of the data on the fly.
• Up-to-date data – As the underlying data refreshes, visualizations in PowerPoint update automatically to reflect the latest numbers.
• Engaging data storytelling – By integrating stunning interactive visuals, presenters can better illustrate key data narratives.
• Broad data access – The integrated reports help share insights without requiring viewers to access the Power BI service directly.
• Enhanced meetings – Presenters save time by avoiding switching between applications and can focus on discussing insights.

Ways to Integrate Power BI Reports into PowerPoint

There are a few different methods to embed Power BI content within PowerPoint.

Use the Power BI Add-in for PowerPoint

The Power BI add-in allows presenters to insert entire report pages or individual visualizations.

To add a report page:

• Copy the URL of the desired report page from the Power BI service
• In PowerPoint, go to the Insert tab and select the Power BI icon
• Paste in the URL and click Insert

To add a single visual:

• Hover over a visual and click the ellipsis to copy the URL
• Follow steps 2-3 above to add the visual to a PowerPoint slide

Export an Entire Report to PowerPoint

Presenters can also export an entire report which will create a PowerPoint presentation with each report page converted into a separate slide.

To export a report:

• Open the desired report in the Power BI service
• Select Export > PowerPoint from the menu bar
• Open the exported PowerPoint file to access the report slides

Utilize PowerPoint Storytelling with Power BI Visuals

PowerPoint now allows presenters to copy visuals from a published Power BI report and paste them directly onto PowerPoint slides while retaining cross-filtering and slicer interactivity.

Best Practices

Follow these best practices when integrating Power BI reports with PowerPoint:

Choose Relevant Visuals

Carefully select visuals that illustrate key insights you want to discuss rather than adding superfluous decorative charts.

Balance Guidance and Exploration

Use slicers and filters to guide viewers through key findings but also allow them to explore aspects of interest.

Ensure Accessibility

Verify report consumers can access the integrated content rather than only showing static screenshots.

Refresh Reports Frequently

Schedule reports to refresh frequently so the integrated slides access the latest data.

Limit Use of Images

Avoid exporting Power BI visuals as static images as this removes interactivity.

Maintain Branding Consistency

Format integrated visuals to match presentation branding and themes.

Test Presentation Flow

Review the entire presentation with integrated Power BI content to ensure smooth flow between slides.

Check Links and Connections

Confirm links to Power BI reports work properly and validate data connections to refresh schedules.

Integrating Power BI Visuals into PowerPoint Presentations with UpSlide’s Power BI Link

In addition to Microsoft’s integration options, third-party tools like UpSlide’s Power BI Link enable presenters to quickly access Power BI reports from within PowerPoint.

Key capabilities include:

• Inserting visuals without leaving PowerPoint
• Direct access to reconfigure visuals
• Automatically updating visuals when data refreshes
• Supporting Power BI security rules

By leveraging solutions like the Power BI Link along with Microsoft’s own tools, presenters can seamlessly incorporate impactful, interactive data stories into PowerPoint.

Carefully integrating analytics from Power BI transforms static reporting into engaging presentations that better inform audiences and drive data-centered conversations.

About The Author

Vegaslide staff, related posts.

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