how to share a presentation in ms teams

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How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on Microsoft Teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

Until now, we have seen how to share presentations specifically on Microsoft Teams. However, there are other ways to share presentations. In our article How to share a PowerPoint presentation we review different methods to share a PPT with others.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Teams is integrated with Microsoft products like PowerPoint, OneDrive, and Office, allowing for seamless and secure sharing of files during remote meetings. It’s widely used in organizations for its ease of use and security features.

To share a PowerPoint file, go to a meeting or conversation, click Attach files, and choose the file from OneDrive or your device. You can send the file to other participants for viewing or editing.

You can present by sharing your screen or PowerPoint window during a Teams call. Click the Share button in Teams, select your PowerPoint presentation, and begin the live presentation.

During a meeting, click Share in the toolbar and choose Screen. This allows you to show everything on your screen, including the PowerPoint presentation and other open apps.

Pros: Easy setup, allows switching between apps. Cons: Potentially exposes sensitive information if you accidentally switch to other windows during the presentation.

You can turn on live captions by clicking More actions -> Turn on live captions. This feature can display captions to assist people with hearing impairments or non-native speakers.

The ‘Present in Teams’ button is available only for users with a paid Microsoft Teams subscription (e.g., Business Standard or Premium) and requires your PowerPoint file to be saved in OneDrive.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to share PowerPoint slides in Teams meetings

1] share slides in a teams meeting by sharing entire screen, 2] share slides in a teams meeting by sharing the powerpoint window, a] share the slide show window, b] share the powerpoint window in normal view, c] share the powerpoint window in reading view, 3] share slides in a teams meeting with powerpoint live, can i present powerpoint on teams and see notes, how do i share a powerpoint in teams and still see chat, sangeetaghera@twc.

How to Present PowerPoint Slides in Microsoft Teams

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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.

• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .

• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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How to share your screen and PowerPoint in Microsoft Teams

Categories: Microsoft 365 , Callan

Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆

Microsoft Teams brought many teams together and has been the tool that brings projects from start to finish. But sometimes, clients will require our IT support services to show them the ropes - especially with sharing screens and PowerPoint presentations in Microsoft Teams. 

In this article I’ll show you precisely how you can do these things on Microsoft Teams:

• Share your entire desktop,
• Share a specific window,
• Share a PowerPoint presentation, or
• Share a whiteboard that your team can “collaborate” on 🙂

Sharing Screen Content in Microsoft Teams

You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇

Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.

Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.

Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.

Select the share your screen option if you want to present one of your open windows in the Microsoft Teams app. An example might be a spreadsheet, webpage or word doc.

Note : This option will exclude notifications, reminders or desktop activity outside the shared window.

Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.

Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.

Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.

Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.

Each Teams meeting has a whiteboard where meeting participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.

Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂

How to share your screen in Microsoft Teams

• While in a meeting, chat or group chat click the share icon
• Choose if you’d like to share your entire desktop or just one specific window
• When you’re done sharing click the stop sharing Icon

How to share your PowerPoint presentation in Microsoft Teams

• Choose from one of your recently opened PowerPoint slide presentations. Alternatively, click Browse to navigate to your PowerPoint file
• Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation). And that's how to share PowerPoint on Teams
• And when you’re done sharing, click the stop sharing icon

How to share your whiteboard in Microsoft Teams

• Select the whiteboard option from the menu
• Everyone will be able to grab a pen and interact with the whiteboard

If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighbourhood IT support guys are willing to help. 

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- Microsoft Teams Quick Start Guide for New Users

- Microsoft Teams for Beginners: 101

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Microsoft Teams makes it easy to share your desktop or mobile device's screen in your online meetings. You can even choose between sharing your device's entire screen or just a specific app window. Here's how.

Related: What Is Microsoft Teams, and Is It Right for My Business?

• Share Your Screen in Microsoft Teams on Desktop
• Share Your Screen in Microsoft Teams on Mobile

On a Windows, Mac, Linux, or Chromebook computer, you can use Teams web version or the app to share your screen in a meeting.

To start, first, launch Microsoft Teams on your computer and join a meeting.

In the meeting, at the top of the Teams interface, click the "Share Content" option (an up-arrow icon).

You will see a "Share Content" section to the right of the Teams interface. To share your computer's entire screen, then in this section, click "Screen." To share a specific app's window, click the "Window" option instead.

If you select the "Screen" option, Teams will start presenting your desktop's screen in the meeting. You will see a red border around your screen indicating the screen is being shared.

On Linux, you will not see the red border around your screen when it's shared. You also can't share a specific app's window on Linux.

If you choose the "Window" option, select the app window that you'd like to share.

When you've finished your meeting and you want to stop screen sharing, then at the top of the Teams interface, click "Stop Presenting."

And that's all there is to screen-sharing in Teams on desktop. Very useful!

Like Teams, you can also share your screen in Zoom and Google Meet meetings .

Related: How to Share Your Screen in a Zoom Meeting

On an iPhone, iPad, or Android phone, you can use the official Teams app to share your phone's screen in your online meetings, similar to sharing mobile screens in Skype .

To do so, first, launch the Microsoft Teams app on your phone. In the app, join the meeting where you'd like to present your phone's screen.

In the meeting, from the bottom bar of the Teams app, select the three dots.

From the three-dots menu, select "Share."

Choose the "Share Screen" option. To include the audio in your screen share, toggle on the "Audio" option.

If you're on Android, you will see a "Display Over Other Apps" page. Here, find "Teams" and tap it. Then enable the "Allow Display Over Other Apps" option.

If you're on an iPhone or iPad, tap the "Start Broadcast" option.

Tap the back button to get back to the Teams screen. There, in the prompt that opens, select "Start Now."

A red border will appear around your phone's screen, which indicates your screen is currently being shared. To stop sharing your screen, tap "Stop Presenting."

And that's how you make explaining various concepts and ideas easier by sharing your screen with Microsoft Teams!

Did you know you can use a whiteboard in a Teams meeting ?

Related: How to Use a Whiteboard in a Microsoft Teams Meeting

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How to Share PowerPoint On Teams without Showing Notes

Microsoft Teams help individuals to conduct meetings online and collaborate conveniently. You can also present a PowerPoint presentation with your team using Microsoft Teams. However, many people need to learn how to share PowerPoint on Teams.

Do you want to share PowerPoint presentations on Teams without showing Notes? This article will help you to learn how to share PowerPoint on Teams without showing notes. Stay with us.

Part 1. How To Share PowerPoint on Teams Without Showing Notes?

You can easily share your PowerPoint on Teams in simple steps. You can share the PowerPoint in Slide View, Presenter View, or PowerPoint Live. Let's discuss each method in detail.

Method 1. Share the PowerPoint Slide View

This is the most straightforward method to share PowerPoint on Teams. Follow these steps to share your presentation on Teams.

Step 1: Open your presentation in PowerPoint that you want to share.

Step 2: Connect with your team using Teams or start a new meeting.

Step 3: Go to the Share option in Microsoft Teams.

Step 4: Select the Window option.

Step 5: Choose the PowerPoint presentation window to share and click the Share button.

Step 6: Go to the PowerPoint again and select the Slide Show option or press the F5 key to present the presentation in full screen.

Using this option, you can present your presentation in full screen on Teams. Your team members will not see the notes. However, the notes will be hidden from you also. Also, you won't be able to see Team controls.

Method 2: Using The Presenter View

If you have two screens, you can use the Presenter view option to share your presentation on Teams. Follow these steps to use this method.

Step 1: Open your presentation in PowerPoint.

Step 2: Select the Slide Show option in PowerPoint or press the F5 key.

Step 3: Select Use Presenter View in the monitor section.

Step 4: Press F5 or select Slide Show again from PowerPoint.

Step 5: Access your Teams meeting from Teams or Calendar or start a New Meeting.

Step 6: Select Screen Share from the Teams sharing tray and then select the monitor you are using.

Step 7: Click the Share button to share your presentation on Teams.

This method allows you to see the notes with each slide while sharing the presentation. However, you can not see different options and tools of Teams and can not interact with your team members.

Method 3. Using PowerPoint Live

PowerPoint Live allows you to present your presentation directly from within the Teams. It gives the Presenter and the audience a unique and engaging experience. You can share your presentation using PowerPoint Live using these steps.

Step 1: If you are in a Teams meeting, select Share and select the PowerPoint presentation in the PowerPoint Live option. If you cannot see your required presentation, browse for your desired presentation in OneDrive or My PC.

Step 2: If your presentation is already opened in PowerPoint, Go to the File menu and select Share, and then click the Present Online option.

Step 3: If you are using PowerPoint for the web, select Present and then select Present in Teams.

Using PowerPoint Live helps you to access all the options and tools of Teams. You can easily engage with your audience using different opinions available. You can turn Chat on or off and see raised hands by the audience in real-time. You can also customize other Layout options for your presentation.

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Frequently Asked Questions

1. how to share powerpoint presentations on teams without displaying speaker notes.

You will need two screens to use the Presenter view to show the presentation without showing notes.

2. How do I change the Presenter mode in PowerPoint?

Go to the Slide Show option from the main menu in PowerPoint and check the Presenter View checkbox to use the presenter mode in PowerPoint.

How To Share PowerPoint On Teams Without Showing Notes - Wrap Up

You can easily share your PowerPoint presentation on Teams. You can use the Slide Show option or use the Presenter View to share your PowerPoint presentation. You can also use the PowerPoint Live option to share your PPT on Teams. This article provided you with a detailed tutorial on how to share PowerPoint on Teams without showing notes.

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How Do You Present Canva on Microsoft Teams?

Last updated on September 27, 2022 @ 7:03 pm

Canva is a great way to make your presentations look more professional and stylish. But how do you add Canva to Microsoft Teams?

Adding Canva to Microsoft Teams is easy! Just follow these steps:

1. Go to the Canva website and sign up for an account.

2. Once you’ve signed up, click on the “Create a design” button.

3. Choose the “Presentation” template type.

4. Select a template that you like or start from scratch.

5. Add your content to the slides and customize the design as you see fit.

6. When you’re done, click on the “Share” button in the top right-hand corner.

7. Select the “Microsoft Teams” option from the drop-down menu.

8. Enter your team’s name and choose which channel you want to share the presentation in.

9. Click on the “Share” button and your presentation will be added to Microsoft Teams!

10 Related Question Answers Found

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Madison Geldart

Cloud infrastructure engineer and tech mess solver.

• Join a Teams meeting Video
• Tips for Teams meetings Video
• Meet instantly Video
• Manage meetings Video
• Schedule a webinar Video
• Add Q&A to webinars and meetings Video
• Show your screen during a meeting Video
• Tip: Show PowerPoint slides Video

Show your screen during a meeting

In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting.

 Turn on the Include sound toggle to share your computer audio.

Select what you want to share:

Screen lets you show everything on your screen.

Window lets you share an open window on your screen, like a browser page.

PowerPoint Live lets you share a PowerPoint presentation.

Microsoft Whiteboard  lets you share a collaborative whiteboard.

After you select what you want to show, a red border surrounds what you're sharing.

Select Stop sharing to stop showing your screen.

Meeting participants won't see your notifications while you're presenting.

Note:  Linux users won't see the red border surrounding what they are sharing. Also, window sharing isn't available for Linux users.

Related topics

Present content in Teams meetings

Share slides in Teams meetings with PowerPoint Live

Share sound from your computer in Teams meetings or events

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