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Formatting a Research Paper: The Google Docs Way
As educational institutions move towards a more collaborative and technology-based approach to learning, the need for students to become familiar with the use of digital tools for completing assignments is becoming increasingly important. Google Docs is one such tool which can be used in conjunction with other software programs such as Microsoft Word or Adobe Acrobat Pro to create professional quality research papers. This article provides an overview of how formatting a research paper using Google Docs can enhance student productivity while maintaining a high level of accuracy and precision. Topics discussed include setting up document features, organizing sources within the text, applying styles, formatting citations correctly according to accepted guidelines, and sharing documents securely online.
I. Introduction to Formatting a Research Paper in Google Docs
Ii. advantages of using the google suite for writing and formating papers, iii. accessing an existing document or creating a new one within the platform, iv. a step-by-step guide to formatting your research paper utilizing the features of google docs, v. customizing margins, fonts, and spacing for optimal reading comfort, vi. making use of different styles and headings to make your content easier to follow, vii. finishing touches: checking spelling & grammar; inserting citations; and exporting/downloading your finished work.
Formatting Your Research Paper in Google Docs Google Docs is a powerful and user-friendly platform for creating and formatting research papers. This guide will walk you through the steps of setting up your document to make sure that it follows all of the standard academic requirements, such as margins, font size, line spacing, title page information and more. It can also help you ensure consistency throughout your paper by utilizing its helpful features like numbered lists and bolded headings.
To get started with formatting a research paper using Google Docs first create an account if necessary. Next open or create a new document within “My Drive”. Be sure to start with the correct type; from there select either “blank” or choose one of their many templates available specifically tailored towards writing essays or scholarly work including MLA format research paper template google docs or APA style templates which include running headers & footers along with other specifications needed for college level assignments
Real Time Collaboration Google Suite’s cloud-based functionality makes it easier for students to work together on projects, even if they are located in different parts of the world. By syncing documents and allowing multiple users to access them at the same time, Google Drive facilitates collaboration that can help turn an average paper into something more impressive. And by providing a chat window within each document as well as version control capabilities—which track every change made to any part of a paper—students have unprecedented ways to communicate with each other about their written assignments.
Simple Formatting & Styling Tools For those without much experience formatting papers according to style guidelines (e.g., APA or MLA), fear not! The Google Suite offers features like Heading Styles and Line Spacing which make writing research papers simpler than ever before. Students can also use templates in applications like Google Docs , making it easy for them quickly create outlines and adhere to standard format requirements while saving valuable time on tedious tasks such as setting page margins.
- No longer do you need expert knowledge of Microsoft Word.
. Additionally, basic styling tools enable novice writers perfect their professional presentation skills by adding stylistic elements such as italics or bolds with ease . All these features come together seamlessly so that students get the most out of their writing process regardless of how familiar they are with advanced word processing software
Users of the platform can easily create a new document or access an existing one. With the help of Google Docs , users have multiple options for creating and editing their documents:
- Create from scratch, using Google’s powerful online word processor.
- Start with an existing template to get you going in the right direction.
Once they’ve chosen which type of document to work on, users are then able to customize it however they want by adding text, images, videos and other forms of media. For more advanced projects like research papers or presentations, there are plenty of tools available for formatting them according to academic standards – including predefined templates specifically designed for different types of formats such as APA or MLA. Furthermore, features like revision history and sharing capabilities make it easy to collaborate with others on projects while ensuring that everyone is working off the same version.
Creating a Research Paper Format with Google Docs Creating the perfect research paper format can be daunting. But with Google Docs, it’s as easy as 1-2-3! Here is a step-by-step guide to formatting your document using all of its features:
1) Begin by opening up an empty Document in Google Docs. 2) To ensure that you are utilizing proper research paper format, use the built in Heading styles – Heading 1 for your title; and Heading 2 and 3 for subsequent sections throughout your work. This will keep all the titles consistent throughout. 3) With text highlighted, choose whether or not you’d like it to be bolded or italicized – both options are available within Google Docs. Additionally, there are many other font sizes and colors available if desired. 4) Utilize unnumbered lists when outlining items such as points or steps within each section. 5) Insert images into documents directly from either Bing Image search results or saved pictures already uploaded onto Drive (Google’s cloud storage). You also have complete control over placement on page and size adjustments of images.. 6 ) Incorporate tables to show numerical data related to your topic. 7 ) Add hyperlinks so readers can quickly access information related to topics presented in your writing. Once completed, double check links before submitting finished product – this ensures accuracy . 8 ) After these basic formatting tasks are completed , utilize ‘research tools’ feature located at top right corner : just highlight any word in article , click ‘Research Tools’ icon & relevant sources appear immediately below selection ! It ‘ s never been easier reference materials while composing one’ s own thoughts ..
By following these simple instructions found above , users should find no difficulty completing their very own professional looking research papers while utilizing only the powerful capabilities provided through google docs !
For a reader to have optimal reading comfort, customizing the document’s margins, fonts and spacing is essential. When looking at a research paper format on Google Docs for instance, we see that some of these settings are pre-configured.
- Margins: 1 inch all around
- Font: Times New Roman size 12
Spacing: Double spaced throughout; no extra spaces between paragraphs or sections. .
As you write a paper, it is important to think about how your readers will process the information. By using different styles and headings, you can help make your content easier for them to follow.
One of the most effective techniques for structuring content in research papers is through the use of Google Docs’ Research Paper Format. This format provides an outline structure which enables easy navigation between sections as well as adding visual cues that draw attention to key points or areas of interest. For example, each section heading should be bold and have its own number; subheadings within those sections can then be denoted with bullets or other symbols:
- Subheading 1
- Subheading 2
. Additionally, when introducing new topics in a paragraph, begin with an interesting sentence that captures readers’ attention so they are more likely to stay engaged throughout your writing. To further break up text-heavy material into easily digestible chunks while keeping main ideas clearly visible on the page, consider utilizing lists – both numbered and unnumbered -to present sequential steps in processes such as experiments or summarizing arguments/discussions that otherwise could become difficult for readers to understand due their lengthiness . When done correctly these features add depth and clarity allowing any reader unfamiliar with topic at hand engage quickly without becoming overwhelmed by volumes of dense textual content. Ultimately ensuring all elements work together harmoniously yields concise yet comprehensive documents; this serves not only benefit current audiences but also may create lasting impressions among future viewers who come across materials long after original authors may have forgotten how certain things were originally structured!
It’s finally time to take your hard work and turn it into something tangible. Now that you’ve finished your research paper, all that remains is to check for any errors in spelling and grammar, add the correct citations, then download/export the file as a PDF or other accepted format.
As far as checking for mistakes goes, Google Docs , Microsoft Word (or other similar applications) have spell-checkers available which can help identify misspelled words or incorrect punctuation. Once these are corrected be sure double-check with an online grammar tool such as Grammarly so no mistakes slip through the cracks. After this final step has been completed inserting citations should be easy; there are numerous citation generators available depending on what type of research paper you’re writing such as MLA 8th Edition Format Generator or APA 7th Edition Format Generator – even Google Scholar provides access to properly formatted references based on peer review articles from its database! Finally save/download your document using either a .docx (Microsoft Word), .odt (OpenOffice Writer) or .pdf(Adobe Acrobat Reader).
At the end of this article, it is hoped that readers now have a better understanding of how to format a research paper using Google Docs. With its user-friendly platform and extensive range of features, Google Docs provides an excellent platform for researching and crafting academic papers in an organized manner. As academics continue to embrace technology into their writing process, tools like Google Docs are becoming increasingly important for students hoping to take advantage of digital resources while maintaining scholarly standards. By having a comprehensive knowledge on how to use the functionality within these programs they can save time and improve productivity during all stages of the research paper drafting process.
APA Style (7th ed.)
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Download and use the editable templates for student papers below: .
- APA 7th ed. Template Document This is an APA format template document in Google Docs. Click on the link -- it will ask for you to make a new copy of the document, which you can save in your own Google Drive with your preferred privacy settings.
- APA 7th ed. Template Document A Microsoft Word document formatted correctly according to APA 7th edition.
- APA 7th ed. Annotated Bibliography template A Microsoft Word document formatted correctly for an annotated bibliography.
Or, view the directions for specific sections below:
Order of sections (section 2.17).
- Title page including Title, Author, University and Department, Class, Instructor, and Date
- Body (including introduction, literature review or background, discussion, and conclusion)
- Appendices (including tables & figures)
Margins & Page Numbers (sections 2.22-2.24)
- 1 inch at top, bottom, and both sides
- Left aligned paragraphs and leave the right edge ragged (not "right justified")
- Indent first line of each paragraph 1/2 inch from left margin
- Use page numbers, including on the title page, 1/2 inch from top and flush with right margin
Text Format (section 2.19)
- Times New Roman, 12 point
- Calibri, 11 point
- Arial, 11 point
- Lucinda Sans Unicode, 10 point
- Georgia, 11 point
- Double-space and align text to the left
- Use active voice
- Don't overuse technical jargon
- No periods after a web address or DOI in the References list.
Tables and Figures In-Text (chapter 7)
- Label tables and figures numerically (ex. Table 1)
- Give each table column a heading and use separating lines only when necessary
- Design the table and figure so that it can be understood on its own, i.e. it does not require reference to the surrounding text to understand it
- Notes go below tables and figures
Title Page (section 2.3)
- Include the title, your name, the class name , and the college's name
- Title should be 12 words or less and summarize the paper's main idea
- No periods or abbreviations
- Do not italicize or underline
- No quotation marks, all capital letters, or bold
- Center horizontally in upper half of the page
Body (section 2.11)
- Align the text to the left with a 1/2-inch left indent on the first line
- Double-space
- As long as there is no Abstract, at the top of the first page, type the title of the paper, centered, in bold , and in Sentence Case Capitalization
- Usually, include sections like these: introduction, literature review or background, discussion, and conclusion -- but the specific organization will depend on the paper type
- Spell out long organization names and add the abbreviation in parenthesis, then just use the abbreviation
- Spell out numbers one through nine and use a number for 10 or more
- Use a number for units of measurement, in tables, to represent statistical or math functions, and dates or times
Headings (section 2.26-2.27)
- Level 1: Center, bold , Title Case
- Level 2: Align left, bold , Title Case
- Level 3: Alight left, bold italics , Title Case
- Level 4: Indented 1/2", bold , Title Case, end with a period. Follow with text.
- Level 5: Indented 1/2", bold italics , Title Case, end with a period. Follow with text.
Quotations (sections 8.26-8.33)
- Include short quotations (40 words or less) in-text with quotation marks
- For quotes more than 40 words, indent the entire quote a half inch from the left margin and double-space it with no quotation marks
- When quoting two or more paragraphs from an original source, indent the first line of each paragraph a half inch from the left margin
- Use ellipsis (...) when omitting sections from a quote and use four periods (....) if omitting the end section of a quote
References (section 2.12)
Begins on a new page following the text of your paper and includes complete citations for the resources you've used in your writing.
- References should be centered and bolded at the top of a new page
- Double-space and use hanging indents (where the first line is on the left margin and the following lines are indented a half inch from the left)
- List authors' last name first followed by the first and middle initials (ex. Skinner, B. F.)
- Alphabetize the list by the first author's last name of of each citation (see sections 9.44-9.49)
- Capitalize only the first word, the first after a colon or em dash, and proper nouns
- Don't capitalize the second word of a hyphenated compound
- No quotation marks around titles of articles
Appendices with Tables, Figures, & Illustrations (section 2.14, and chapter 7)
- Include appendices only to help the reader understand, evaluate, or replicate the study or argument
- Put each appendix on a separate page and align left
- For text, do not indent the first paragraph, but do indent the rest
- If you have only one appendix, label it "Appendix"
- If you have two or more appendices, label them "Appendix A", "Appendix B" and so forth as they appear in the body of your paper
- Label tables and figures numerically (ex. Table 1, or Table B1 and Table B2 if Appendix B has two tables) and describe them within the text of the appendix
- Notes go below tables and figures (see samples on p. 210-226)
Annotated Bibliography
Double-space the entire bibliography. give each entry a hanging indent. in the following annotation, indent the entire paragraph a half inch from the left margin and give the first line of each paragraph a half inch indent. see the template document at the top of this page..
- Check with your professor for the length of the annotation and which elements you should evaluate.
These elements are optional, if your professor or field requires them, but they are not required for student papers:
Abstract (section 2.9).
- Abstract gets its own page
- Center "Abstract" heading and do not indent the first line of the text
- Summarize the main points and purpose of the paper in 150-250 words maximum
- Define abbreviations and acronyms used in the paper
Running Head (section 2.8 )
- Shorten title to 50 characters or less (counting spaces and punctuation) for the running head
- In the top margin, the running head is aligned left, with the page number aligned on the right
- On every page, put (without the brackets): [SHORTENED TITLE OF YOUR PAPER IN ALL CAPS] [page number]
More questions? Check out the authoritative source: APA style blog
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How to write an APA format paper in Google Docs using a template or other built-in features
- You can write an APA formatted paper in Google Docs using its built-in tools or a template.
- The basics of APA 7 format include double-spaced lines, a running header, and a title page — all of which can be done in Google Docs.
- Google Docs' templates page includes pre-made APA 6 and APA 7 documents you can use as well.
While some students write in MLA format, others write in APA format. APA — short for American Psychological Association — is a standardized format for writing academic papers, especially in the fields of sociology, psychology, and other behavioral or social sciences. It has specific rules for what your essays should look like, and how they should be structured.
APA format has changed a few times over the decades (right now we're on APA Seventh Edition, or "APA 7"), but the basics have stayed the same. And no matter which version of APA format you're using, you can set it all up using Google Docs.
Here's how to make an APA essay in Google Docs, either manually or using a template.
Quick tip: This guide focuses on the Google Docs website, not the app. While you can format an APA paper using the app, you'll have a much easier time using the website.
How to set up an APA format paper in Google Docs
Like other style guides, APA format has a variety of rules and standards. Here are the most important guidelines for structuring your paper, along with tips on how to meet those guidelines in Google Docs.
Important: Below are the standard APA 7 rules, but you should always follow your instructor's specific guidelines, even if they differ from the official rules.
- The font needs to be readable and consistent.
APA isn't strict about what font you should use, or even what size it should be. It just needs to be legible, and you need to use the same font throughout your entire paper (with exceptions for figures, computer code, and footnotes). Some common choices are 12-point Times New Roman, 11-point Arial, and 11-point Calibri.
You can change your font and font size using the toolbar at the top of the screen. If you're trying to change text that you've already written, just be sure to highlight it first.
Probably the most important part of an APA paper is the title page. It needs to include the paper's title in bold, your name, and your "institutional affiliation" — the school or organization that you're writing for. If you're a student, you also need to add the course number and name, your instructor's name, and the due date.
All this information should be centered in the upper-half of the first page. You can find Google Docs' alignment options in the toolbar at the top of the page. Highlight your text and select Center align in this menu to center everything.
Quick tip: If you're writing for a professional context, you'll also need to add an Author Note with your ORCiD link and any conflicts of interest at the bottom of your title page. Consult the APA handbook directly for more guidance.
- Your paper should end with a References page, and each entry should be written with a hanging indent.
The last section of your paper is the References page. Make sure to put it on a new page (or pages, depending on how many you have to cite).
The word "References" should be centered and bolded on the very first line of the page. You can center the words using the alignment options mentioned above, and bold it by clicking the B icon .
List all your references in alphabetical order and use the ruler to give each one a hanging indent — in other words, every line after the first needs to be indented .
Quick tip: APA requires a different style for every citation, depending on what you're referencing. For a full guide on how to write your references, check out the Purdue OWL's guide on how to write a References page .
Your citations need hanging indents, which you can make with the ruler tool. Google; William Antonelli/Insider
How to use google docs' apa format templates.
While you can format your paper manually, Google Docs also offers two different APA templates — one for APA 7, and another for APA 6. These templates will let you meet most of the APA guidelines right away, but you'll probably still need to change some of it.
To use one of these templates:
1. Head to the Google Docs homepage and click Template gallery in the top-right.
2. Scroll down the templates page until you reach the Education section. In this section, click either Report [APA 6th ed] or Report [APA 7th ed] .
3. A page will open with an APA format paper already written in fake Lorem Ipsum language. Most of the formatting is there, so you just need to replace the pre-written words with your own.
You can find these templates in the mobile app by tapping the plus sign icon in the bottom-right, and then selecting Choose template .
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Apa and mla templates for google docs.
Here are two Google Docs templates you can use for APA or MLA formatted papers. The templates are View Only, so you will need to make a copy if you want to use one. Click the Use Template button in the upper right corner to make a copy.
These templates have headers, page numbers, margins, fonts and line spacing already set up for you. Just make a copy and type over the filler text.
APA Template Google Doc
MLA Template Google Doc
References and Citations
Google Docs also has a Citation tool to help you format your bibliography and in-text citations. You can find it in the menu under Tools=>Citations . Here is a short video showing the process:
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How to Create an APA Format Template in Google Docs With Examples
11 December 2023
last updated
The American Psychological Association (APA) referencing technique outlines specific formatting and organization of student papers that an author can readily preserve in a template. Basically, this guide begins with a comprehensive description of Google Docs and highlights its utility to students. Then, the manual explains the method for accessing the ready Google Docs APA template. Next, the guide provides step-by-step instructions for manually creating an APA format template in Google Docs. In turn, this manual discusses the making of an APA format template in two major stages: setting up the major sections of the template and covering elements that affect the entire paper.
Google Docs
Google Docs is a word-processing program that runs on an online platform with a high level of integration with other Google services and products. Basically, students use Google Docs to create text documents that require special formatting and organization, for example, an APA format essay. In this case, Google Docs users can use the software on Google Chrome. Also, Google Docs works on other browsers, but the user must first sign in to his or her Google account. Then, instructors encourage students to use Google Docs because it offers a permanent solution to the risk of losing saved assignments, which is a significant problem when using word processors that save documents in the laptop’s hardware. Besides, Google Docs updates all changes made to an assignment file in near real-time and preserves it in Google Drive, which makes an individual’s work accessible regardless of the device.
Ready APA Format Template in Google Docs
Google Docs comes with several ready templates, which include an APA format template. On a blank document, students navigate to the “File” tab (marker 1; see figure 1). After clicking the “File” tab, select “New” on the dropdown menu (marker 2). Then, click on “From template” on the dropdown menu that appears on the right of “New” (marker 3). The “Template gallery” opens up on a separate window. In the “Template gallery,” scroll to the “Education” section that contains the APA template under the name “Report: APA.”
Navigating to the “Template gallery”
Setting Up Major Sections of an APA Format Template in Google Docs
1. title page.
The APA referencing style has a fixed title page for student papers. Basically, students press the enter key on the keyboard to create blank spaces. In this case, the blank space is composed of at least two blank lines, but no more than five blank lines (marker 1; see figure 2). After the four-line space, an author writes the title of the paper, his or her names, the name of the institution that he or she attends, the course number and name, the instructor’s name, and the due date or submission date (marker 2). Also, students write each of these details on separate lines. Finally, the author centers elements of the title page using the centering functionality (marker 3).
Elements and Organisation of the Title Page
2. Abstract
Immediately after the date on the title page, students should jump to the next page through the creation of a section break (marker 4; see figure 3). Basically, authors create the section break by clicking on the “Insert” tab and navigating to the “Break” section in the dropdown menu, as shown by markers 1 and 2. Also, writers select the “Section break (next page)” option in the “Break” dropdown menu (marker 3). In this case, students center the title of the abstract page, “Abstract,” at the top of the page (marker 5). Besides, when creating an APA format template in Google Docs, the abstract begins with no indentation (marker 6). Then, the keywords appear after the last line of the abstract with half an inch indentation from the left margin. In turn, a colon follows the phrase “Keywords,” which authors italicize, as shown by marker 7.
Developing an Abstract
3. Title of the Paper
All essays or research papers in APA begin on a new page, which requires the insertion of a section break using the technique described in the previous section (marker 1; see figure 4). In this case, authors write full titles of their papers at the top of the new page (marker 2). Besides, students use title case styling and center the title (marker 2). Then, scholars write their essays on a new line, with no spaces between the title and first line (marker 3). In turn, the essay text aligns with the left margin of the paper.
Formatting the Title and Essay Text
4. References Page
After the final word of the essay, students place a section break to move to the next page (marker 1; see figure 5). In this case, authors create the section break using the procedure in figure 3. Moreover, the title of the reference page, “References,” appears at the top of the new page (marker 5). On the next line, students write their first citation, covering the rules of organizing an APA format template in Google Docs. Then, each reference list entry exists in its paragraph, which has a hanging indentation (marker 6). In turn, students click on the “Format” tab (marker 2) and select the “Align and indent” option (marker 3) to reveal a dropdown menu that contains the “Indentation options” functionality (marker 4). Upon clicking the “Indentation options,” a new window opens, which allows authors to select “hanging” under the “special indentation” section and set the indentation distance to 0.5 inches.
Setting up the Reference Page
Setting Up APA Format Elements That Affect the Entire Paper Template in Google Docs
Students click the “Insert” tab while the cursor is somewhere on the text of the page (marker 1; see figure 6). Under the “Insert” dropdown menu, writers select the “Headers and footers” option (marker 2), which allows them to select the “Header” (marker 3). In this case, the header section appears at the top of the page with the cursor aligned with the left margin. Also, authors write a shortened title of the paper, which should not exceed 50 characters (marker 4).
First and Second Page Header Differences . On the first page, the phrase “Running head:” precedes the shortened title, which makes its header different from the rest of the page, as shown in figure 7. Consequently, students check the “Different first page” box for the first page, as illustrated by marker 5 in figure 7. On the second page, authors do not check the “Different first page” and “Link to previous” boxes (marker 5; see figure 6).
Creating the Header
2. Page Numbers
Students access the tab-stop function by right-clicking the ruler, which opens a menu that contains the “Add right tab-stop” option (marker 1; see figure 7). After activating the right tab-stop, a triangle appears on the ruler, and authors drag the triangle towards the right until it aligns with the blue triangle on the right edge of the ruler. Once the cursor is correctly aligned with the right margin using the tab key, students click the “Insert” tab to expose a dropdown menu (marker 2). Then, scholars click the “Page numbers” section (marker 3), which displays various options for page number styling. In turn, writers select the page number style, where the numbering begins from the first page, and the number takes the top-right position on the paper (marker 4).
Inserting the Page Number
Students click on the dropdown arrow of the font tab on the toolbar (marker 1; see figure 8). In this case, a list of different fonts appears, and authors select the preferred font by scrolling down the list (marker 2). Finally, scholars adjust the font size by clicking the font size dropdown arrow on the toolbar (marker 3). Mostly, APA format papers use 12-point Times New Roman and 11-point Arial in Google Docs, although writers may use other san serif and serif fonts.
Choosing the Font and Setting Font Size
Students click on the “File” tab on the toolbar, which reveals a dropdown menu with the “Page setup” option (marker 1; see figure 9). After selecting the “Page setup” option, a new window pops up on the screen (marker 2). In this case, authors change the “Apply to” section to “Whole document” (marker 3). Finally, scholars set the margins to 2.57 centimeters, which is equivalent to one inch (marker 4).
Setting One Inch Margins
5. Indentation
Scholars navigate to the “Indentation options” using the steps illustrated in figure 5. On clicking the “Indentation options” section, a new tab opens, which allows users to customize the indentation settings (marker 1; see figure 10). In this case, APA style does not require any indentation of standard body text, which implies that students set the indentation distance to zero (marker 2). However, the first line of each paragraph requires a half-inch indentation in Google Docs. Hence, authors select “First Line” under the special indent section and set the indentation distance to 1.27 cm (marker 3).
Half Inch Indentation for Body Paragraphs
Authors click on the “Format” tab (marker 1), which opens a menu that contains a “Line spacing option” (marker 2; see figure 11). In this case, the “Line spacing” option provides writers with a variety of spacing options. Moreover, students click on the appropriate spacing, which instructors typically provide in assignment instructions (marker 3).
Line Spacing
Saving APA Format Template in Google Docs
The free version of Google Docs does not allow users to create their APA format templates. Nonetheless, a student may create this template and save it as an ordinary document, which he or she may reuse when necessary. In particulars, scholars open the original template file and click on the “File” tab, which generates a dropdown menu (marker 1; see figure 12). Then, students click on the “Make a copy” option (marker 2), which preserves the integrity of the original template and creates a new document that authors may use for an assignment.
Opening a Copy of the Template
- A ready APA format template in Google Docs saves students from the hustle of last-minute formatting, which may result in errors and penalties.
- It is good practice to create the title page, abstract, first page of the essay, and reference before other elements because they have unique formatting requirements.
Also, check out how to create an MLA format template in Google Docs .
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How to cite a journal article in mla 9: the main rules with examples, how to cite an encyclopedia in apa 7: the main rules with examples.
How to Write in the MLA Format With Google Docs
If you need to apply MLA formatting to your academic or business paper, here's how to meet all the requirements in Google Docs.
If writing a paper wasn't complicated enough, you often have to contend with specific formatting requirements. Have you been told that your paper must use the MLA format? Do you have any idea what that means or how to apply it? Don't worry, we're here to help.
We're going to explain what the MLA format is and how to apply it to your documents in Google Docs, both through a template and manual set-up.
What Is the MLA Format?
MLA stands for Modern Language Association. According to the MLA website , it's a group that established itself in 1883 with the aim to "strengthen the study and teaching of language and literature". As part of the group's work, it publishes a style guide that many educational establishments and businesses adhere to.
If you're asked to use the MLA format, you should clarify the specific expectations. Though MLA sell a handbook, your school or organization may have slightly different requirements.
When it comes to setting up a Google Docs document to use the MLA format, these are the key formatting points to account for, as taken from the MLA Handbook :
- A one-inch margin on all sides of the text.
- A readable typeface, between 11 and 13 points in size, where the regular style contrasts clearly with the italic. Times New Roman is a good choice, though not a requirement.
- Double-space the entire document.
- Indent the first line of every paragraph half an inch from the left margin.
- On the right side of the header, enter your surname, followed by a space, and then consecutive page numbers. This should be half an inch from the top and flush with the right margin.
- Also on the first page, beneath the details above, place and center your title. It doesn't need any formatting, like bold or underline.
- Cite your works at the end of the paper on a new page. Title it "Works Cited", centered and an inch from the top of the page. Each entry should be flush with the left margin, with additional lines indented half an inch from the left margin.
How to Apply the MLA Format in Google Docs With a Template
Google Docs offers a range of templates so that you don't have to manually set up common formatting rules. Handily, one such template is for the MLA format. Here's how to use it:
- With a Google Doc document open, go to File > New > From template .
- This opens the template gallery. Scroll down and look for the Education header.
- Click Report MLA . This opens a document in the MLA format, with dummy text for you to replace.
- On the right-hand sidebar, you'll see information about the EasyBib add-on , which is an automatic bibliography citation generator compatible with the template. Click Add to Docs if you want to use it, otherwise dismiss the sidebar with the X in the top-right.
Remember, you may need to follow slightly different MLA rules than what the template provides, so double-check everything is in order before submitting your document.
How to Apply the MLA Format in Google Docs Manually
Alternatively, you can apply the MLA formatting yourself. This is a good option if you have slightly different requirements from what the template offers, or if you want to be completely certain that you've applied all necessary formatting rules.
1. One-Inch Page Margin
Google Docs uses a one-inch margin on all sides of the document by default. However, you can double-check this:
- From the top menu, click File .
- Select Page setup .
- Within Margins , ensure everything is set to 1 . If Google Docs is using centimeters, it should be 2.54 .
2. Readable Typeface
By default, Google Docs uses Arial at size 11. Remember, MLA requires a readable type face, not necessarily Times New Roman at size 12, but many people prefer this. As such, to change the font in Google Docs :
- Click the Font dropdown in the top toolbar and select Times New Roman .
- Click the Font size dropdown in the top toolbar and select 12 .
3. Double-Spacing
To apply double-spacing to all your text:
- Click the Line & paragraph spacing button in the top toolbar. It's to the right of the alignment buttons and to the left of the list buttons.
- Select Double .
4. Page Numbers
You need your surname and page numbers in the right of the header:
- Double-click at the top of the document to edit the header.
- Your header is separate from the rest of your document, so you will need to apply your font face and size again.
- In the top toolbar, click Right align or press Ctrl + Shift + R .
- Type your surname followed by a space.
- From the top menu, go to Insert > Page numbers and select the diagram that shows the page numbers in the top-right.
5. Course Information and Title
The information about yourself, your course, and the title of your document should appear on page one:
- In the body of the document, select Left align from the top toolbar or press Ctrl + Shift + L .
- Type the necessary course details, pressing Enter after each to insert a new line.
- Press Enter after the final detail (usually the date) to insert a line break, then enable Center align from the top toolbar (or press Ctrl + Shift + E ).
- Type your title using title case, remembering to apply no extra formatting.
6. Indent Paragraphs
The first line of every paragraph needs to be indented by half an inch:
- Press Enter to place a line break after your title, if you haven't already, and return to Left align ( Ctrl + Shift + L ).
- From the top toolbar, select Format > Align and indent > Indentation options .
- Use the Special indent dropdown and select First line .
- Input 0.5 inches or 1.27cm.
7. Works Cited
Finally, your list of cited works must be on a new page, with a half-inch indent for overflow lines:
- From the top toolbar, go to Insert > Break > Page break or press Ctrl + Enter .
- Enable Center align from the top toolbar (or press Ctrl + Shift + E ) and type the header Works Cited .
- Return to Left align ( Ctrl + Shift + L ) and enter all your citations.
- Highlight all the citations and, from the top toolbar, select Format > Align and indent > Indentation options .
- Use the Special indent dropdown and select Hanging .
Turn In Your MLA Formatted Paper With Confidence
Now that you've applied all the necessary formatting, the only thing left to do is write. Google Docs saves automatically, so you don't need to worry about losing your work. Just remember to keep track of everything that you want to cite at the end. Good luck on your paper!
How to write an MLA format paper in Google Docs using a template or other built-in features
- Google Docs has all the features you need to write a paper in MLA format.
- The basics of MLA format include double-spaced lines, one-inch margins, headers on all pages, and more.
- Google Docs also offers an automatic MLA format template, if you don't want to set it up manually.
Anyone who has had to write an English paper has heard of MLA format. MLA — short for Modern Library Association — is a standardized method for writing academic papers. It lays down specific rules for what the page should look like, which font you use, how you cite your sources, and more.
If you're writing a paper in MLA format, consider using Google Docs. It lets you customize your documents in dozens of ways, making it a great choice for MLA writing.
Here's how to set up MLA format in Google Docs, either manually or with a template.
How to set up MLA format in Google Docs
MLA format has a variety of different rules and guidelines. Here are the most important ones, along with tips on how to follow those rules in Google Docs.
- The font needs to be size 12, and written in a "readable" font.
Contrary to popular belief, MLA doesn't require you to use Times New Roman, just a "readable" or "legible" font. That said, Times New Roman is a great choice for this, and comes installed in Google Docs by default.
You can find it in the font menu at the top of the screen, and you can change the font size with the menu next to it.
- Every page needs to have one-inch margins on all sides.
You probably don't need to worry about this one — new Google Docs documents have one-inch margins by default.
But if you want to double-check, or if you've been told to not use one-inch margins, you can change the margins using the Page Setup menu or ruler feature .
- All body text needs to be double-spaced.
There's a Line & paragraph spacing menu in the toolbar above your document. Select Double in this menu to turn on double-spacing . If you've already written some text without double-spacing, highlight it before you turn on double-spacing.
- Every page needs a header in the top-right corner with your last name and the current page number.
Google Docs lets you place both headers and footers on any page. You can add automatic page numbers through the Insert menu , and then double-click the headers to type your last name next to them.
Remember that they need to be in the same font and font size as the rest of your paper.
( And if you ever need to remove the header, you can do that quickly too .)
- The paper's title should be centered one line above your first paragraph.
Google Docs has four alignment options, which you can find in the toolbar above your document. Click the second option — Center align — to move your cursor to the center of the screen.
- Your full name, your instructor's name, the name of the class, and the current date should be written in the top-left corner of the first page, each on a separate line.
Left align is the default alignment setting, so you shouldn't have to do anything special to write in the top-left. But if you've changed the alignment, you can change it back using the alignment options in the toolbar.
- Body paragraphs all begin with a half-inch indent.
Google Docs has a feature that lets you automatically indent paragraphs — but it's probably easier to just hit the Tab key on your keyboard at the start of every paragraph.
- Your paper should end with a Works Cited page, and each entry should be written with a hanging indent.
Once you've finished writing your paper and want to move onto the Works Cited, make sure to create a new page . The Works Cited needs to be on its own page (or pages, depending on the length).
The words Works Cited should be centered on the very first line of the page. You can center the words using the alignment options mentioned above.
Finally, list your citations in alphabetical order, and use the ruler to give each one a hanging indent — in other words, every line after the first needs to be indented .
How to use Google Docs' MLA format template
While you can format your paper manually, Google does offer an MLA template. This will let you meet most of the formatting requirements automatically, although you'll likely need to change some of it.
To use this template:
1. Head to the Google Docs homepage and click Template gallery in the top-right.
2. Scroll down the templates page until you reach the Education section. In this section, click MLA [Add-on] .
3. A page will open with a two-page paper already written in fake Lorem Ipsum language. Most of the formatting is there, so you just need to replace the pre-written words with your own.
You can find this template in the mobile app by tapping the plus sign icon in the bottom-right, and then selecting Choose template .
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How to Do MLA Format on Google Docs
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In This Article
Jump to a Section
What Is MLA Format?
- Step-by-Step: Use an MLA Format Template in Docs
- Extra: How to Do MLA Format on Docs
How to Set MLA Works Cited in Google Docs
How to create a hanging indent in google docs.
If you use your Google Drive for schoolwork, you should know how to do MLA format on Google Docs . There is a Google Docs template you can use, but it helps to know how to set up MLA format manually as well.
Instructions in this article apply to the web version of Google Docs. The steps are the same for all web browsers and operating systems .
While your instructor may have specific requirements, the general guidelines for MLA format are as follows:
- Size 12 Times New Roman font
- Double-spaced text with no extra spaces between paragraphs
- One-inch page margins on all sides
- A header with your last name and a page number in the top-right of every page
- Your full name, the instructor's name, the course name, and the due date in the top-left of the first page
- A centered title above the body text
- Body paragraphs begin with a 1/2 inch indent
- A Works Cited page at the end of the paper
How to Use an MLA Format Template in Google Docs
Google Docs has some templates available that can help users get a jump on formatting documents. The Google Docs Report MLA add-on is one such template. To set up MLA in Google Docs using this template:
Open a new document and select File > New > From template .
The template gallery will open in a separate browser tab. Scroll down to the Education section and select Report MLA Add-on .
There are also templates for other academic styles such as APA.
A new document will open with dummy text that you can replace with your own. The formatting for the document will already be in place. You won't need to change anything but the words.
How to Do MLA Format on Docs
If you don't trust using a template, or if you have an altered version of MLA format you must stick to, then you can also set up MLA format in Google Docs manually. Once you've set it up, you can also save it as your own, customized template so you don't have to do it again the next time you need the format.
Change the font to Times New Roman and the font size to 12 .
Google Docs uses 1-inch margins on all sides by default, so there is no need to adjust the margins.
Select Insert > Headers & footers > Header .
If you want to remove the headers from your Google Doc later, it's a simple process if you're using Google Docs in a web browser. A little harder if you're using Google Docs on an iOS and Android mobile device
Note that the font for the header changes back to the default. Change it to 12 point Times New Roman , then select Right Align .
Type your last name followed by a space, then select Insert > Page numbers .
Adjust your Page numbers options as needed and then select Apply .
Click or tap anywhere below the header, then select Format > Line Spacing > Double .
Alternatively, you can click the Line spacing icon in the toolbar at the top of the page and choose Double .
Type your name , the instructor's name , the course name , and the due date on separate lines.
Press Enter to go to the next line, then select Center Align and type the title of your paper .
Capitalize the first letter of every major word. Do not use bold, italics, or other text formatting options.
Press Enter to go to the next line, then select Left Align .
Press the Tab key to indent, then start typing your first paragraph. Begin every new paragraph with an indent.
After you finish the body of your paper, select Insert > Break > Page Break to create a blank page for the Works Cited page.
The last page of your paper should begin with the words “Works Cited” (without quotation marks) centered below the heading. The format for each works cited entry is different depending on the format of the source. For example, use this format for articles found on the web:
- Author name (last, first). "Title." Publication, Date (day, month, year). URL. Accessed date.
Therefore, an entry for an online news article may appear as follows:
- Kelion, Leo. "Coronavirus: UK contact-tracing app is ready for Isle of Wight downloads." BBC News, 4, May, 2020. https://www.bbc.com/news/technology-52532435 . Accessed 8 May 2020.
Sources should be alphabetized by the author's last name. All works cited entries should have a hanging indent , which means that each line after the first is indented.
For specific examples of how to put different types of sources in MLA format, visit the Purdue Online Writing Lab (OWL) website .
To get a hanging indent in Google Docs for your Works Cited page:
Highlight all of the text on your Works Cited page and select Format > Align & Indent > Indentation options .
In the Indention options dialog box select Hanging from the Special indent dropdown box and then select Apply .
The default ident of 0.5 inches is acceptable for MLA style.
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How-To Geek
How to create templates in google docs.
Create reusable templates in Google Docs for files you find yourself recreating on a regular basis with this workaround.
If you find yourself creating the same outline of a document over and over again, you can save yourself an immense amount of time with a template. Here's how to create custom-made templates in Google Docs.
Although Google Docs does offer a wide range of templates to choose from for free accounts, they don't cater to everyone's needs. To create a custom template you can reuse multiple times, you'll have to use this little workaround to generate them.
Fire up your browser, head to your Google Docs homepage , and open a blank document, previously made document, or one of Google's pre-made templates.
Now that you've got the bones to your document set for your template, rename the file to something that has the word "Template" in it. Click the filename, rename it to include "Template," and then press the "Enter" key when you finish.
Next, click on the folder icon next to the filename and click the "New Folder" icon to create a new folder for Google Docs templates.
Give the new folder a name and click the checkmark to create it.
After you create the folder, click "Move Here" to save the template into your Google Docs template folder.
This folder can now be the new home for any and all templates you create in the future. This is also a great way to keep everything in your Google Drive neatly organized and easy to find for all members of your team.
Related: How to Organize Your Google Drive
When you want to make a copy of your template, you can access them directly from Google Drive. Head on over to Drive , look for the folder you just made for templates, and double-click on it.
Because this is a template file that you'll be using multiple times, you should make a copy of the file before entering any information into the file. Right-click on the template and select "Make a Copy" to duplicate the template file.
The copy of the template saves into the current folder with the prefix "Copy Of." From here, you can double-click on the copy to open it, rename it, or move it to another folder altogether.
If you open the document or if someone sends you a template file, click File > Make a Copy to duplicate the template to your Drive.
Name the file, choose a location for it in your Drive, and then click "OK" to save the document template.
That's all there is to it. If you want to share your template with others, you can create a "Make a Copy" link and send it in an email or share the file directly with a shareable link .
Related: How to Share "Make a Copy" Links to Your Google Files
If you have a paid G Suite account , you're able to save custom templates in your account's custom template gallery for all of your team members in your organization to use. With the method used above, free accounts can take advantage of sharing custom templates without any additional expenses.
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The best resume templates for Google Docs
During these times of heavy competition in the job market, you want to be sure that your résumé stands out as much as possible. There are many resources online to assist you in building a stellar résumé, especially using templates compatible with Google Docs .
- Native résumé templates
- The best third-party résumé templates
Many people like Google Docs résumé templates because they allow for easy editing and customization of résumés. You have the option to input your résumé information, or if you’re a bit more advanced, you can make edits to the actual template. Google has several default résumé templates within Google Docs, and you can also upload many popular third-party templates into Google Drive for editing.
Many people also opt for Google Docs résumé templates because they are typically high in Applicant Tracking Software (ATS) compliance by default. This means that they can help résumés stand out when companies use automated software to choose qualified applicants. Here are the best résumé templates available for Google Docs.
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Native résumé templates
These are résumé templates you can access simply by signing into Google Docs. Select Template Gallery , scroll down to R ésumés , and select the résumé template of your choice. Keep in mind that each option you click will open a new unedited file.
The Swiss Google Docs résumé template presents your skills and work experience and can be ideal for someone with many relevant career highlights to showcase.
The Serif Google Docs résumé template is a great base template if you have a strong academic history that you want to showcase. Conversely, you can take advantage of the many sections available.
The Coral Google template is a more general and lighthearted résumé style that might be favorable if you know the company you’re applying to has a more informal culture.
The Spearmint résumé template lets you highlight your skills on your résumé. This option can be ideal for someone who might not yet have extensive work experience.
Modern Writer
Modern Writer is an eclectic style of template for applicants in a range of fields that helps them set themselves apart.
The best third-party résumé templates
You can also find third-party résumé templates that are compatible with Google Docs from many sources. Some are free online. Similarly, you can purchase others from résumé and career-building websites or creative storefronts, such as Etsy. Find résumés by inputting ATS friendly résumé or a similar term in Google or any of the previously mentioned sources.
Once you have the résumé template of your choice, transferring it to Google Docs should be simple. Opening your link should take you to an official Google Docs page that says Copy Document . It will ask you if you want to make a copy of the document. Click Make a copy , and a new document page will open with the résumé template inside. Make your edits as you need to begin creating a résumé. Check out these third-party résumé templates that you’ll be able to edit in Google Docs.
Career Reload Josh Résumé
The Josh résumé is a free template from CareerReload.com that allows you to focus on early career or career highlights. The double-column CareerReload.com layout lends itself to ATS compliance, thanks to a left-to-right reading style that pinpoints keywords.
Career Reload Mindy Résumé
The Mindy résumé is a no-frills free template from CareerReload.com that can still work in today’s job market. You can easily exchange the objective for a résumé summary or skills section.
Professional Résumé Template
This classy and highly detailed template provides room for all information required in a résumé. The professional experience section is well-highlighted. This template is available at Etsy for a cost.
Clean Résumé Template
This résumé template brings the summary and skills sections to the forefront, making it easy to glance through for notable attributes. The simple design allows for focusing on the content overall. This template is available at Etsy for a cost.
Clean Résumé Template 2
This template is also simple in overall looks but includes all of the aspects needed for a well-rounded résumé. It includes a small pop of low-toned color around the name, which is customizable, as are the headers and sections. This template is available at Etsy for a cost.
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Essay Outline Template. I. Introduction. a. General Background Information (1-2 sentences) i. Attention grabbing intro. ii. Who, What, When, Where - establish topic. b. Write your Thesis Statement i. an arguable sentence, which is debatable and worth proving c. Summarize Body Paragraph Sub-points / Arguments (1 sentence)
Head to the Google Docs homepage and click Template gallery in the top-right. Head to your account's template gallery. Google; William Antonelli/Insider. 2. Scroll down the templates page until ...
Go to Google Docs and instead of clicking to start a Blank document, look above to where it says Template Gallery. Click on Template Gallery, make sure that General is selected, and in the Education section, find the APA Report template. Click on that and a new Google Doc will open; the new Doc will have information already typed that you will ...
Select Center Align and type Abstract . Press Enter, select Left Align . Select Tab to indent, then type your abstract. Google Doc's default ident of 0.5 inches is appropriate for APA format. Select Insert > Break > Page Break to start a new page, then press the Tab key and begin typing the body of your paper.
But with Google Docs, it's as easy as 1-2-3! Here is a step-by-step guide to formatting your document using all of its features: 1) Begin by opening up an empty Document in Google Docs. 2) To ensure that you are utilizing proper research paper format, use the built in Heading styles - Heading 1 for your title; and Heading 2 and 3 for ...
Download and use the editable templates for student papers below: APA 7th ed. Template Document. This is an APA format template document in Google Docs. Click on the link -- it will ask for you to make a new copy of the document, which you can save in your own Google Drive with your preferred privacy settings.
Click the "Center" button, and then the "Bold" button. Next, type the paper's title (see Figure 1). Figure 1. Press the enter key, and click the "left align" button. 3. Before setting the first-line indent for the rest of the paper, click the "View" drop-down menu, and make sure "Show ruler" is checked (see Figure 2).
You can write an APA formatted paper in Google Docs using its built-in tools or a template.; The basics of APA 7 format include double-spaced lines, a running header, and a title page — all of ...
APA and MLA templates for Google Docs. Here are two Google Docs templates you can use for APA or MLA formatted papers. The templates are View Only, so you will need to make a copy if you want to use one. Click the Use Template button in the upper right corner to make a copy. These templates have headers, page numbers, margins, fonts and line ...
Google Docs comes with several ready templates, which include an APA format template. On a blank document, students navigate to the "File" tab (marker 1; see figure 1). After clicking the "File" tab, select "New" on the dropdown menu (marker 2). Then, click on "From template" on the dropdown menu that appears on the right of ...
Student papers and professional papers have slightly different guidelines regarding the title page, abstract, and running head. Our template is available in Word and Google Docs format for both versions. Student paper: Word | Google Docs; Professional paper: Word | Google Docs; Page header. In an APA Style paper, every page has a page header.
Handily, one such template is for the MLA format. Here's how to use it: With a Google Doc document open, go to File > New > From template . This opens the template gallery. Scroll down and look for the Education header. Click Report MLA. This opens a document in the MLA format, with dummy text for you to replace.
Head to the Google Docs homepage and click Template gallery in the top-right. 2. Scroll down the templates page until you reach the Education section. In this section, click MLA [Add-on]. Although ...
Cite your MLA source. Start by applying these MLA format guidelines to your document: Times New Roman 12. 1″ page margins. Double line spacing. ½" indent for new paragraphs. Title case capitalization for headings. Alternatively, you can automatically apply the formatting with our MLA docx or Google Docs template.
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Revised on July 23, 2023. We have designed several free templates to help you get started on a variety of academic topics. These range from formatting your thesis or dissertation to writing a table of contents or a list of abbreviations. We also have templates for various citation styles, including APA (6 and 7), MLA, and Chicago.
To set up MLA in Google Docs using this template: Open a new document and select File > New > From template . The template gallery will open in a separate browser tab. Scroll down to the Education section and select Report MLA Add-on . There are also templates for other academic styles such as APA.
Click the filename, rename it to include "Template," and then press the "Enter" key when you finish. Next, click on the folder icon next to the filename and click the "New Folder" icon to create a new folder for Google Docs templates. Give the new folder a name and click the checkmark to create it. After you create the folder, click "Move Here ...
Offer some more specific background information (as needed). 3. Provide the title of the piece and the author's name if the essay is about a specific book/poem/article/passage. C. Thesis Statement 1. State your topic and position. Remember that a thesis = claim + reasons. 2. Outline your main points and ideas.
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