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15 Printable Homework Planners (PDF, Word, Excel)

Just because you’re a student, that doesn’t mean that you always have things under control. A lot of times, you might feel that you “don’t have enough time” because you have so many things to accomplish like school work, projects , review, and homework. To make at least one of these aspects easier, creating a homework planner is essential.

Table of Contents

• 1 Homework Planner Templates
• 2 Information to include in your homework planner
• 3 Tips for creating your own homework planner
• 4 Best Homework Planners
• 5 Using a notebook or binder for your homework planner
• 6 Free Homework Planners
• 7 How to use your homework planner?

Homework Planner Templates

Information to include in your homework planner

If you want to improve your time management skills through a homework planner, make sure to use the planner wisely. Avoid any crisis and conflict by including this information:

• Regular times for you to do your homework
• The due dates of your homework assignments
• The dates of your tests
• Any special events you have to attend wherein you won’t have time for homework
• The deadlines of signing up for standardized tests
• The due dates for school-related fees
• The dates of school holidays

Tips for creating your own homework planner

It can be quite tricky to keep track of all the due dates of your homework without using a homework planner, a student planner template or any other kinds of organizational strategy. If you plan to create your own homework planner printable template, here are some tips:

• Think about the types of weekly homework planner sheets to include. If you want to remain organized, you must use different types of planning lists, one of which is the homework planner printable.
• Select the type and color of the paper to use when you print out your student planner template. You may also want to think about the type of template to use to organize all the information you need for school. After choosing and downloading a template, either customize it according to your needs or use it as it is.
• After printing out the sheets of your daily, monthly or weekly homework planner, arrange the sheets in the order you want them to appear in your binder or notebook. Think about how you plan to use the sheets of your planner to find the perfect arrangement.
• Organizing the different sections of your template allows you to keep all of your similar sheets for planning in one place. This is what successful planners to and it’s what allows you to remain flexible as you deal with your daily tasks.
• Create different sections for your homework planner. Mark these sections using sheets of colored paper, stick-on dividers or other types of dividers to make it easier for you to locate the different sections.
• Design the front cover of your planner. Here, you can express yourself using your own ideas and creativity. You can either create a design on your computer or use craft supplies to come up with a lovely design. If you think it will motivate you more, come up with a design that makes you feel inspired.
• Name the sections of your planner. You can use the different subjects in your school as the names of the sections, the months of the year, and more, depending on what you need.
• After marking the sheets and sections clearly, bind the sheets together. The simplest way to do this is with a stapler. Then fold a strip of paper over the entire side of the bound sheets to give your planner a neat look. After this, you can start using your planner!

Best Homework Planners

Using a notebook or binder for your homework planner

Apart from creating your homework planner from scratch, you can also use either a notebook or a binder. Here are some steps to guide you:

Standard notebook

• Select a notebook to use. Although using a homework planner printable is very convenient, decorating a notebook and using it for your planner is an excellent way for you to express yourself.
• Decorate the notebook by starting with the cover. Use paint, stickers, and other craft supplies to do this.
• Divide the notebook into how many sections you need for your planner. Think about how many sections you need then think about how many pages of the notebook you need for each of the sections.
• Label the sections either by hand or using printed labels. You can also decorate the label covers of the notebook as you may see fit.
• Create a calendar for your planner or print out a calendar template and attach it to your notebook in some way. This makes it easier for you to keep track of dates and deadlines.
• Create the daily, weekly or monthly planning sheets. You can organize your plans easily by dividing the sheets or pages into equal sections for you to write your notes . Then you can start using the notebook to plan your homework!
• Select the binder to use for your homework planner. In your selection process, consider the size of the banner. If you need a lot of space for your planning, you may choose a bigger binder. However, a smaller one is a lot easier to carry around. Therefore, considering the size is very important.
• Think about the planning method you’d like to use. You can have daily, weekly or monthly planning or to-do lists . Using a binder is a lot easier, especially in terms of adding new sections when you need them.
• Print out the homework or student planner templates you need after downloading or designing them. You can either use the templates you’ve downloaded or customize them as needed.
• Insert all of the planning sheets and dividers into your binder. As you insert these sheets, separate them using standard dividers to make it easier for you to find the different sections. Using dividers also makes it easier for you to label the different sections for better organization.
• After this, you can start using your homework planner!

Free Homework Planners

How to use your homework planner?

Sometimes it’s hard to think about how you can accomplish all of your homework when your teachers keep piling everything on as if there’s no tomorrow. But as a student, the only thing you can do is to deal with what you’re given. The best way to do this is to remain organized by using a homework planner.

Without the proper organization and time management skills, you might not be able to get the top grades you’re hoping for. Now that you know how to create a daily, monthly or weekly homework planner, here are some tips for using it:

• Select the right type of planner When you’re thinking about the type of planner to use, take your time. Select one which can accommodate all of the information you need but which still fits into your bag. Also, stay away from the store-bought ones with zippers or locks which are a challenge to open.
• Name your planner Small as this detail may be, it’s important to name your planner to remind you to keep using it. When you assign a name to an object, you’re also giving it a strong purpose in your life. Choose whatever name you want, make sure that it stands out!
• Incorporate the planner into your daily routine Make sure to bring the planner along with you at all times, especially when you go to school. Also, make sure to check the information written inside at the start and at the end of each day.
• Jot down the information ASAP As soon as your teachers assign you with homework, jot down the most important details right away. Make this a habit and it soon becomes automatic for you. Write down the assignment on your planner, the due date, and other relevant details.
• Learn how to use backward planning Whenever you write down any due date in your planner, keep going back to that homework to remind yourself that the due date is fast approaching.
• Color-coding systems work wonders Use colored dividers, stickers, papers, highlighters, and more to organize your planner. This makes it easier for you to understand and identify the information written on your planner.
• Make sure to include everything in your homework planner You must write down all the possible information in your planner, even the information about events, holidays, and other times which might take you away from doing your homework. If you don’t include this information, you can’t manage your time effectively.
• Use tabs and flags Using tabs and flags makes it easier for you to indicate due dates, finished homework, end of terms, and more. These serve as an excellent visual tool which constantly reminds you of what you need to accomplish.
• Keep the old pages and sheets in a separate file Since you’ll input everything in your planner, this means that each of the sheets contains important information. Therefore, you must keep the old pages in a separate file in case you need to use them as for reference later on.
• Congratulate yourself for creating an organizational system After creating your homework planner and following all of these tips, congratulate yourself for creating your own organizational system. As long as you stick with the planning, doing your homework becomes a lot easier.

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Homework Planner

Our free homework planner printable will keep you organized and on top of your homework assignments. We also offer a digital version if you prefer. Both are free.

Homework Planner Template

Our free homework planner printable will keep you organized and on top of your homework assignments. If you prefer a digital version, you can open the PDF homework trackers on an iPad and write on them with a note-taking app and stylus (see digital planner ).

Select any homework planner template from the selection below. Select a format that you think will work best for you.

Homework Calendar

When I was a student, I personally loved using a homework calendar. It helped me see the bigger picture and take all of my obligations into account. You can use the homework calendar template as is or you can edit it to suit your needs. Add your list of assignments below. Add each assignment to the calendar on the due date. This is a blank calendar that you can use for any month.

Word | Editable PDF | Image

The following homework schedule is similar to the one above but it doesn’t have a list of assignments.

Add your list of assignments or homework on the due date. Mark each one once you have completed it.

Daily Homework Planner

This daily homework planner will help you keep track of assignments received and due.

Word | Editable PDF | Image | Excel

Editable PDF | Image

Weekly Homework Planner

This weekly school planner will keep track of the assignments and homework you received all week and when each one is due. There is also a checkbox to mark it when it is complete.

Monday, Tuesday, and Wednesday

Thursday and Friday

Homework Checklist

If you select the Excel version, then there is a dropdown list to select the subject, priority, and status. You can edit the list of subjects under the “subjects” tab. Each subject is automatically assigned a color code . All assignments that are due the next day are colored red. Assignments due that week are orange and those that are due that month are yellow.

Word | Editable PDF | Excel | PNG

This homework tracker can track your homework assignments, the subjects, due dates, and the status of each assignment. There is a dropdown list to select the subject and each subject will be marked with a different color. To change the list of subjects, go to the subject tab and list each subject. The priority can be either urgent, high, normal, or low. The status is either “to do” or “done”. You can change the priority or the status in the tabs.

Assignment Tracker

This Excel spreadsheet keeps track of assignments, who is responsible for each, and when each assignment is due. The color of each assignment changes according to the due date. When the assignment is due it will turn yellow. You can also open this spreadsheet on Google Sheets.

What is a homework planner?

This is a planner to track your homework and assignments to ensure that you prepare and submit everything on time. An assignment planner can keep track of all your assignments and is a great tool for priority management. However, if you have other obligations such as tests, social and family gatherings, etc, it might be better to prepare a planner that takes all your obligations into account. If you have a family gathering the day before a test, then you will know you will need to start studying one day earlier than you would have. If you don’t keep track of deadlines and everything you need to do, you might find yourself stressed or too late to get everything done. Planning will take the stress out of school and help you be more productive and organized.

How to use an assignment tracker?

Learning how to manage your time is an essential skill that will be needed later on in life as well. Time management is something that sets efficient people apart from those who do not manage their time well and get little done or even fall apart when stressed. Our job as parents is to give our children the skills and tools to manage their time well and get things done, even when they have a lot on their plate.

Start helping your kids to get organized when they are young. Help them write their assignments in their planner. Help them organize their time and schedule. The younger they are, the less they have on their plate. This is the time to help them acquire the skills they will need when they are older and obligations start to become more overwhelming. Remind your kids to review their planner regularly until it becomes a habit. By the time they are older, in high school or college, they will be able to manage their time efficiently.

It isn’t enough to write assignments and homework in a planner when you receive them. In order for a planner to be efficient, you will need to review it regularly. Start a daily habit where you check your homework calendar daily to see what needs to be done. This should be part of your child’s daily routine. If it isn’t feasible to check daily, then it should happen at least once or twice a week. If that doesn’t work, then try setting reminders on your phone.

How to make a homework planner?

Choose whether you want a weekly assignment planner or a daily or monthly planner. Whatever works for you. Scan the templates on this page and see which one you think will be the most helpful. If you like it as-is then download the PDF version. If you prefer to edit it to meet your specific needs then select the Microsoft Word version and edit as you please. Make it work for you.

If you feel comfortable using a spreadsheet then try the assignment deadline spreadsheet template above.

If you are a college student, then you might want a comprehensive student planner that includes a homework tracker:

• College Student Planner (our free student planner includes a class schedule and all other tools you will need during the school year)
• Best Planners for College Students
• School Calendar Template

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Free Schedule Templates

Free schedule templates you can use to organize your tasks, assignments, and other activities.

Word • PDF • Excel

Schedule Templates

Schedule templates are designed to help you plan your time better — your daily, weekly, monthly, and yearly tasks and activities.

We divided these templates into Work and Non-work schedule templates. Therefore, you can track both your job tasks and the activities outside your work hours.

In case you want to share these templates with your colleagues, your partner, or friends, you can use the Google Sheets and Google Docs versions of the schedules.

On the other hand, if you'd like to download these templates to your computer, feel free to use the Word and Excel versions.

Finally, if you prefer paper to online formats, bear in mind that you can download each of these schedules as a PDF, and then print them out.

WORK SCHEDULE TEMPLATES

• 01. Work from home schedule template
• 02. Weekly work from home schedule template
• 03. Daily work from home schedule template
• 04. Weekly assignments schedule template
• 05. Daily assignments schedule template
• 06. Yearly time off schedule template
• 07. Weekly meetings schedule

NON-WORK SCHEDULE TEMPLATES

• 08. Monthly household chores template
• 09. Weekly household chores schedule template
• 10. Monthly workout schedule template
• 11. Weekly workout schedule template
• 12. Monthly budget schedule template
• 13. Weekly meal planning schedule template
• 14. Daily meal planning schedule template
• 15. Travel schedule template

Work schedule templates

We created these free work schedule templates to help you be more productive and efficient with your work tasks.

You'll notice that some templates cover your daily, weekly, and monthly assignments, while other templates only provide you with one type of assignment.

That's because some types of schedules demand more details, such as the Work from home template — which is why this one has both the daily and weekly versions.

Work from home schedule template

When working from home, you often have to deal with many distractions, either coming from your neighborhood, from the people you live with, or your pets.

One of the best ways to avoid all these interruptions and get back on track with your work is to follow your schedule .

Here are two Work from home schedule templates you can use to organize your workday — or workweek, if that suits you better.

Weekly work from home schedule template

The Weekly work from home schedule template breaks down each day into three sections: Morning, Afternoon, and Evening.

Furthermore, there's a Weekly work checklist, and Meetings/calls section.

If you enjoy having an overview of your weekly tasks, this template will suit you, especially if you have flexible working hours . In this case, you'll be able to choose the time of day for your job assignments, then figure out when you'll fit in your home chores or meal preps.

Of course, even if you have fixed working hours, this template will help you make an 8-hour workday schedule that suits your needs.

To use it properly, you should fill this template out either on Sunday afternoon/Monday morning or note down new tasks every day.

Start by choosing the time of the day for each assignment during the week.

To ensure you'll get the most out of every workday, keep in mind your circadian rhythm — leave the most complex tasks for the time of the day when you're most alert. Then, be sure to add all your significant weekly tasks to the Weekly work checklist, as well as jot down all your weekly meetings and calls.

We hope that the Work from home weekly schedule template will help you finish your job tasks on time.

Once again, remember to take frequent breaks in between assignments.

⬇️ GET Weekly work from home schedule template (Google Sheets)

⬇️ GET Weekly work from home schedule template (Google Docs)

Daily work from home schedule template

The Daily work from home schedule template ensures you stay on track with all your daily tasks. This template breaks down your day into hourly segments. In addition, there's a valuable section called the Daily work checklist, where you can input all the most crucial activities/tasks of the day. Moreover, there's a To-do list for tomorrow, which you can fill out at the end of each day.

Anyone working from home can surely benefit from using this template. We suggest opening this template first thing in the morning.

Make sure to note down your most vital tasks and activities in the Daily work checklist section. Next, write down your meetings of the day. Once you do that, you'll have a better idea of when you'll be free to deal with your significant assignments. Don't forget to include breaks throughout the day, too.

Finally, to avoid working overtime, you should note down all the tasks for tomorrow in the To-do list for tomorrow.

⬇️ GET Daily work from home schedule template (Google Sheets)

⬇️ GET Daily work from home schedule template (Google Docs)

Assignments schedule template

We created two types of templates that allow you to keep track of your assignments:

• Weekly assignments schedule, and
• Daily assignments schedule.

Weekly assignments schedule template

The Weekly assignments schedule is quite straightforward — there's a simple table where you can add tasks for each day of the week. In addition, we included the Task deadlines section and Reminders.

If you're looking for an easy way to keep a record of all your weekly assignments, this template will fit your needs.

We suggest filling it out at the beginning of a week.

Of course, if there are any unexpected tasks throughout the week, be sure to add them to the Weekly assignments schedule.

Now, this template also ensures that you complete all your tasks before the deadline, which is why we encourage you to enter your tasks' deadlines in the middle section.

Furthermore, there's the Reminders section, where you can add any important reminders or notes for your weekly assignments.

⬇️ GET Weekly assignments schedule template (Google Sheets)

⬇️ GET Weekly assignments schedule template (Google Docs)

Daily assignments schedule template

The Daily assignments schedule is a template that helps you figure out your top 3 priorities of the day. Moreover, since this template contains The Eisenhower Matrix technique section, it allows you to distinguish between important/not important, and urgent/not urgent assignments.

This template is practical because it ensures that you deal with your tasks according to their urgency and importance.

Once you fill out the Eisenhower Matrix technique section, simply scroll down to the hourly table and choose time blocks for these assignments.

Finally, don't forget to enter some vital tasks for tomorrow.

⬇️ GET Daily assignments schedule template (Google Sheets)

⬇️ GET Daily assignments schedule template (Google Docs)

Yearly time off schedule template

The Yearly time off schedule template allows you to keep track of your time off throughout the year. In this template, we covered several vital categories of time off, such as paid vacation, sick leave, earned days, and others.

Also, there are three important sections for each type of time off: Consumed days, Available days, and Balance.

So, how to use the Yearly time off template?

It couldn't be simpler.

First, enter the balance for each type of time off. For particular types, such as sick leave, you may not have a balance, but for paid vacation, you definitely will.

Then, whenever you receive approval to take time off for any reason, just enter the number of days in the proper row (the type of time off) and in the right column (the current month).

Next, the template will automatically calculate the number of Consumed days (for each type of time off) and the number of Available days left.

Thus, you'll have a better idea of how many days off you've used so far and how many there are left by the end of the year.

⬇️ GET Yearly time off schedule template (Google Sheets)

Weekly meetings schedule

The Weekly meetings schedule is suitable for those of you who have meetings every day. With this template, you'll be able to keep track of all your meetings. In addition, you can add any significant details, such as meeting agenda, topic, and start and end time.

The Weekly meetings schedule covers five days of the week. To make the most of this template, you should open it at the beginning of the week and enter all your weekly meetings. Be sure to include details such as where meetings take place or the links to online calls.

To ensure that you're fully prepared for any meeting, add its topic and agenda, if needed.

Then, once the meeting starts, you can follow its agenda, but also write notes in the Important notes section.

⬇️ GET Weekly meetings schedule template (Google Sheets)

⬇️ GET Weekly meetings schedule template (Google Docs)

Non-work schedule templates

Apart from templates for organizing your job tasks, meetings, and time off, we created some non-work schedules you can use for free, too.

Here's the list of the templates you can use for planning your time outside of work:

• Household chores schedule,
• Workout schedule,
• Budget schedule,
• Travel schedule, and
• Meal prep schedule.

Household chores schedule template

We made two types of household chores templates:

• Monthly household chores, and
• Weekly household chores schedule template.

Monthly household chores template

The Monthly household chores template helps you deal with all your errands around the house. This template covers a weekly breakdown of chores, but also some additional ones that you do once a month.

You can add your typical weekly chores.

Plus, you can add the names of the people in charge of these errands, which comes in handy if you share your household chores with your partner, roommate, or family members.

There's a column called Additional monthly chores, where you can enter some of the errands you deal with every month. For example, cleaning/vacuuming furniture or cleaning windows.

Moreover, we included another section for all the outdoor chores, which comes in handy if you live in a house. To make sure you won't forget any outside-the-house monthly errands, be sure to add them to this list.

⬇️ GET Monthly household chores schedule template (Google Sheets)

⬇️ GET Monthly household chores schedule template (Google Docs)

Weekly household chores schedule template

The Weekly household chores schedule template allows you to keep an eye on all your household chores during the week. We included a separate schedule for each day, along with Before work and After work columns, so that you can plan your errands accordingly.

In addition, we added the Who's in charge column to this template, too.

Since this template covers seven days, you can enter all your weekly errands at the beginning of the week.

Then, simply add the name of the person in charge of every chore.

Once you or your family members finish a specific errand, just put a checkmark next to it.

Also, during the workweek, you can decide whether you'll deal with these chores before or after work.

And, on weekends, you can choose whether you'll complete your errands in the morning or afternoon.

We didn't include evenings on weekends, because you should have some time to relax on Saturdays and Sundays.

Finally, this template contains the Shopping list — so, whenever you remember you need to buy milk or anything else, note it down here.

⬇️ GET Weekly household chores schedule template (Google Sheets)

⬇️ GET Weekly household chores schedule template (Google Docs)

Workout schedule template

The Workout schedule template allows you to organize your exercise routine.

No matter whether you prefer working out in a gym or from home, you'll surely find our monthly and weekly workout templates useful.

Monthly workout schedule template

The Monthly workout schedule template ensures you stay consistent with your monthly workout targets. Setting such long-term goals is vital because it gives you a clearer picture of what you want to achieve. Thus, when you have a monthly target, you'll be able to make weekly plans. This will also help you plan your days accordingly.

That's why the Monthly workout schedule template contains the Overall goal field. So, your goal can be losing weight, improving your physical condition, or anything else. Just remember that goals should be challenging enough, you don't want objectives that are too easy or too difficult to achieve.

Now, how can you use this template?

Once you adopt your monthly objectives, you should decide what types of exercises will get you closer to your goal.

Then, choose how frequently you'll do such types of workouts.

Also, whether you'll do your exercises with or without equipment is up to you, and you can add these details to your schedule, too.

If you haven't been working out before, or you've taken a longer break, please make sure you consult your fitness instructor first. This way, you'll be sure your workout plan is suitable for you, and you'll avoid any injuries.

⬇️ GET Monthly workout schedule template (Google Sheets)

⬇️ GET Monthly workout schedule template (Google Docs)

Weekly workout schedule template

Apart from the Monthly workout schedule template, we also created the one for your weekly plans. First, you can plan your monthly routine, then use the Weekly workout schedule template to add more details.

As you can see, the Weekly workout schedule template covers several workout categories:

• HIIT (high-intensity interval training), and
• Yoga/stretching.

Depending on your monthly goals, you should choose the frequency of each category. Of course, you don't have to include all these categories in your workout plans, just the ones that will help you move towards your monthly objective.

Next, think of the best days for each type of exercise, as well as the time of the day.

Then, decide on the duration of your workout sessions.

This template also allows you to add links for workout videos you'd like to try, but also links for playlists. There's no doubt that music can help us stay motivated — so be sure to add your favorite tunes to this column.

Finally, remember that rest days are just as important as the days you exercise. Therefore, note down the days you'll spend resting.

⬇️ GET Weekly workout schedule template (Google Sheets)

⬇️ GET Weekly workout schedule template (Google Docs)

Monthly budget schedule template

The Monthly budget schedule template is designed to help you keep an eye on your expenses . In addition, this template includes a Savings column — to remind you to save some money for rainy days.

To make the most of our Monthly budget template, make sure you add the Starting budget.

Then, write down all the expenses you have during a month, such as rent, utilities, and other similar costs.

To ensure you'll pay all these expenses on time, there's the Due date column, too.

The template automatically calculates the total sum of your monthly costs, which can be pretty convenient.

Furthermore, to ensure that you'll put aside some part of your monthly income into your savings account, we included the Savings column. Thus, you can note down the amount you'd like to save from each paycheck.

⬇️ GET Monthly budget schedule template (Google Sheets)

Meal planning schedule template

Meal planning can be such a bummer, especially on days when you have too much work to do. Instead of figuring out what you'll have for each meal of the day, try organizing your meals for an entire week. Then, simply follow this routine throughout the week.

To make your life easier, we created two meal planning schedule templates:

Weekly meal planning schedule template

Daily meal planning schedule template.

The Weekly meal planning schedule template allows you to create a healthy meal plan for an entire week. You can write down your ideas for breakfast, lunch, dinner, and snacks.

As you can see, the Weekly meal planning schedule template covers seven days and four meals for each day. We suggest filling this template out on weekends, so that you'll have enough time for shopping.

If you're usually swamped with work during a workweek, you can make a couple of meals on weekends and store them in a freezer.

Another practical option this template offers is the Ingredients to buy list, where you can note down everything you need for meal prep.

⬇️ GET Weekly meal planning schedule template (Google Sheets)

⬇️ GET Weekly meal planning schedule template (Google Docs)

Our Daily meal planning schedule template is more detailed than the weekly one. The Daily meal planning schedule template covers categories such as Preparation time, Ingredients, and Recipes.

This template helps you have a clearer understanding of how long each meal preparation will take. Therefore, you can easily adjust your meal preps with your work and other daily activities.

Moreover, with this template, you'll be able to write down all the ingredients of your meals, as well as add recipes.

⬇️ GET Daily meal planning schedule template (Google Sheets)

⬇️ GET Daily meal planning schedule template (Google Docs)

Travel schedule template

Do you enjoy traveling?

If so, our Travel schedule template will help you keep all the valuable information about your trip in one place.

This template covers categories such as Places to see, Tickets to buy, and Don't forget to pack.

Thus, you can write down all the attractions and spots you'd like to visit during your stay.

If you need to buy tickets for museums, galleries, monuments, or simply public transportation for that destination, be sure to add all the details to this template.

And, if you can make an online purchase, just add the link next to your list.

Finally, this template reminds you to pack the most crucial things, like money, passport, and medications. So, make sure you go through this list before your trip.

Of course, you don't have to plan everything ahead, leave some days open for any activity that comes your way. After all, this is how you make the best memories.

⬇️ GET Travel schedule template (Google Sheets)

⬇️ GET Travel schedule template (Google Docs)

Schedule projects and teams with Clockify

Aside from our Schedule templates, you can also use Clockify to schedule your projects and employees . This feature especially comes in handy for managers because they need to effectively schedule employee work time to ensure that all team members meet their deadlines.

The scheduling option in Clockify allows you to plan both projects and teams.

Here's how you can use Project scheduling with this Clockify option:

• Add a new project by clicking on the button on the left corner. Clockify will automatically load that project and show you all the tasks under that project name. You can add a milestone by clicking anywhere on the timeline. You can easily edit your milestones, drag-and-drop them, or change their names.
• You can add more team members to the project and create new assignments. To make sure nobody's swamped with work, Clockify will show users who are over their capacity.

In addition, you can zoom in and out to take a better look at assignments. Moreover, you can have an overview of the total hours assigned for each project.

When it comes to team schedules, Clockify also helps you see who's overbooked and who's available.

With Team scheduling, you can:

• Add new members. Clockify will then automatically load all the assignments of these users.
• Edit user's capacity by clicking on the three dots next to the user's name. This will give you a clue whether users are at their maximum capacity (Full), or they have several hours available for new tasks (Xh open), or if users are over their capacity for the day (Xh over).

This way, managers are able to assign new tasks to the right people and ensure that everyone has an equal amount of work during the week.

Start tracking time with Clockify

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Easy-to-use daily work schedule template

What’s on your work to-do list today? For most of us, that list is long. We have multiple concurrent projects, deadlines, and meetings to attend.

Managing time effectively is no small task!

Creating — and following — a daily work schedule can help keep track of daily tasks and use time more efficiently.

This article will share how to create a daily work schedule and even provide a customizable template that makes it much more manageable.

Get the template

What is a daily work schedule template?

Ever missed an appointment or forgotten to take care of something important? We all have. Writing down a daily schedule helps lessen the chance of a bad outcome.

While scribbling your plan on a notepad is better than nothing, it’s not a very structured or organized way to handle daily tasks. A daily work schedule template provides an easy method for planning tasks and managing time effectively.

A schedule template can be as simple as a paper planner with space to write your to-do list for each day. But daily work schedule templates can also get a lot more sophisticated, with colorized labels for different tasks, due dates, notifications, etc.

Customized schedules and automated sections are par for the course… when using the right platform . We’re not talking about Excel here.

Why use a daily work schedule template?

The biggest reason to use a daily work schedule template is it helps keep track of and remember everything. Whether using this template to stay on top of essential work deadlines or avoid missing meetings, a daily work schedule keeps all to-dos in one place.

Specifically…

It helps with time management: A template can help schedule work most efficiently and productively. Some are even designed for particular time management systems , like the Pomodoro Technique or Bullet Journaling.

Shared templates let the whole team plan a daily schedule together: Daily schedule templates can also be used by teams to coordinate everybody’s work. They’re an excellent way to manage the day-to-day details of large projects.

What are some examples of daily work schedule templates?

A daily work schedule template is a flexible tool that can be used in various situations — from outlining ongoing tasks to planning a project for an entire department.

Here are several variations of a daily work schedule template:

1. To-do list templates

The most basic form of a daily work schedule is a to-do list .

This template can track daily and weekly work assignments, schedule appointments, or keep a family calendar.

( Image Source )

2. Time blocking template

One of the most popular time management methods is time blocking .

Time blocking is the opposite of multitasking. Instead of trying to focus on several tasks at once, large chunks of time are scheduled to work on a single item. 

Use a daily schedule template to block off specific times to work on each task.

Other time management methods can also use a schedule. For example, a template based on the Eisenhower Matrix involves sorting tasks by importance and urgency.

3. Project task tracking template

Project management is a complex process that requires high-level planning and detailed execution.

The daily task tracker template helps teams plan and schedule day-to-day tasks to keep projects on track. The whole team can share the template so everyone can see who’s doing what and how it fits into the big picture.

monday.com’s daily work schedule template

monday.com offers an interactive schedule template designed to help you manage everyday tasks more effectively. The daily work schedule template is fully customizable, meaning you can tweak it to match your needs. Bonus: Change the color scheme to match your corporate logo or personal style.

This template — like all monday.com templates — is easy to set up and edit. Accessing it from any device means you are never without a daily planner . In addition, the fact that it’s shareable makes it simple to assign takes to multiple team members and/or stakeholders.

And since it’s part of the monday.com Work OS , you can take advantage of real-time time tracking, conditional notifications, color-coded task priorities, Google Calendar integration, etc. You can even set up custom visual dashboards that show you the status of your workload in real-time.

Bonus: Already a monday.com user? Your daily work schedule will now be in the same place as the rest of your work. Double Bonus: Link your daily schedule to another board, like a project planning overview or a monthly calendar.

Related monday.com templates

If you’re interested in managing your schedule, the free daily work schedule template is a great place to start, but that’s just the tip of the template iceberg. At monday.com, we also have…

Weekly schedule template

Sometimes scheduling your day won’t suffice; a high-level overview of the entire week is required.

The weekly to-do list template helps keep track of weekly tasks. Set a priority status for each task, assign it to an owner, or discuss it with the team.

Team tasks template

The team tasks template is designed to help teams see all tasks in one place.

Use color-coded labels to label the status and priority of each task so team members can quickly scan the board and see what needs to be done.

Bullet journal template

Bullet journals are a popular personal organization system that usually involves a paper-and-pen dot grid journal. The bullet journaling template offers the time management principles of a bullet journal — with the flexibility of an online planning board.

FAQs about daily work schedule templates

How do i make a daily work schedule.

Creating a daily schedule using a customizable template is easy.

Start by thinking about what you want to track with each task — like time to completion, due dates, etc. If anything is missing from the template, add it! You can also remove any unnecessary columns or sections. A sample daily work schedule may include:

• List of tasks
• Status of each task
• Categories of tasks (work, school, home, etc.)
• The task owner
• Time allotted for the task
• Time spent on the task so far

Once you’ve tweaked the template to perfection, dive in and start using it!

Shared template? Ensure everyone has proper access — full access, view-only, etc., depending on their roles. Our easily customizable work schedule template is a great place to start.

Take a few minutes each day to review your schedule and add new tasks if necessary. Budget enough time as it can take a while to build a habit.

Can I make a daily work schedule with Excel?

Of course! Both Google Sheets and Excel offer several calendars and to-do list templates.

However, Sheets and Excel templates lack most of the features and flexibility of a Work OS like monday.com. For example, you can’t assign tasks to team members or integrate a daily schedule with the rest of your digital workspace.

Is there a daily work schedule app?

There’s no shortage of scheduler apps and time management tools for smartphones.

Want to boost your task management ? Look for a daily work schedule template — like monday.com’s — that can be used from desktop and mobile. You don’t want to be locked into managing your whole schedule with an app that only lives on your phone.

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Planner Templates

32 Free Daily Planner Templates (Word, Excel & PDF)

Life can get busy, and it seems like a million assignments need to be done. With all the hustle and bustle of the day, it is easy to forget tasks, even important ones, and feel like you are always behind.

A daily planner template is an excellent solution to get things back on track.

5 Reasons for Using a Daily Planner

As discussed below, you will have reasons for using a daily planner to help organize your day. If you struggle to get stuff done or feel like your time management skills are lacking, this planner will help make a difference in your daily life.

• Effective time management: You should improve if you struggle to get things done daily. A daily planner can help you more effectively manage your time, and what needs to be done so you can plan out which tasks to do first.
• Boosts productivity: You can boost productivity by learning to manage your time correctly. The combined benefits of reducing the time you waste and timely response to any potential issues that appear (and will show up) can help you be more productive than ever. The daily planner will put everything in perspective and helps you get all of the tasks done that you need.
• Relieves stress: When you are unorganized, have a long list of things to do, can’t get them all caught up, and feel like you are always behind, this can add to a lot of stress. Stress often shows up when you feel overwhelmed by everything happening around you. A daily planner can help you reduce the stress that you feel daily. This tool will help you better plan, ensuring you know what to expect and when.
• Great for your health: It can be stressful when you feel like you are always running around and never getting anything done. This will cause your health to deteriorate and could make you feel burnout faster than ever before. If you allow this to happen for a long time, it could be enough to cause various mental issues too. A daily planner can prevent these mental issues and have a happier life.
• Wards off forgetfulness: One of the leading causes of forgetfulness is lack of planning. When you don’t sit down and devise a plan for your days, it is easy to forget tasks or focus on the wrong thing. Planning things out will help you not forget something. In addition, you can refer to the template before starting any activity, ensuring that all crucial tasks are easy to remember.

Step By Step Guide to Build a Daily Planner To-Do List

Before you add anything to your planner, you must create your to-do list, ensuring that nothing gets lost. Some of the steps that you can plan to help build a to-do list that will fill out your daily planner include:

Step 1: Make a to-do list

Making a daily to-do list takes time to build into a habit. You also need to take this further and ensure that any plan you create will help you reach your bigger goals. Your daily session for planning needs to include time to align each daily task with your long-term objectives. To do this:

Break down the big goals

You likely have big goals you would like to reach. Tackling the big goals all at once can de-motivate you and make it hard to accomplish anything. Instead, break it down into smaller goals to help you out. For example, maybe your goal is to deep clean your home. Break it down into small tasks according to each room that needs to be done to clean.

If you sit down to make your to-do list and struggle to get it down to what you can realistically do during the day, you have too many goals for the day. This will wear you out and can stall all of your progress. For most people, having five or fewer big goals at a time is best, and it is a good idea to mix long-term and short-term goals.

Look at the whole week

While you may be working on a daily planner, it could also be helpful to look over the whole week. You likely plan to work on more than one goal at a time, but a day won’t be enough to do it. While some of your goals may do the best if you can work on them daily, working towards others for two or three days a week could still help you gain momentum without wearing out.

Having a plan for your goals is the most crucial part. And having a week planned out at once can help you see what is coming up, giving you the motivation to finish essential tasks on time, rather than procrastinating or forgetting the assignments you need to do.

Add have to do tasks

Now it is time to plan out the day. First, it would be best to write down everything you need to do, including the meetings, appointments, and deadlines. Then look at the tasks for your goals and write them down first.

While you would love to spend time working on your goals, in the real world, you have commitments and other obligations you need to get done each day. If you cut all of these out, you can lose your jobs or not have time to spend with your families. Instead, you can learn to cut out some of the things that aren’t important to help free up more of your schedule. When you work on a to-do list, you start to see the most important things and what you can let go of.

Make one daily priority

The next thing to do is have one daily priority. Think of one task you need to complete during the day. While you may not be able to get everything done, having one big thing done significantly improves the mess you may be trying to fight through right now.

Remember that this does not mean you will never complete more than one task daily. However, completing one task will help make you feel accomplished and give you the motivation you need to tackle some of the other tasks on your list.

Step 2: Use productive planning methods

Choosing a productivity method is an effective way to get more things done during the day. You can choose many different productivity methods, as discussed below, but try a few of them to see which one works the best for you.

Eat the frog

Eat the frog method will ask you to pick out one big task that needs to be done and make it your goal for the day. The idea here is that this task may be the one you would rather avoid, which can make us procrastinate, which is why it is called eating the frog.

Whether the task feels huge, makes you uncomfortable, or very unpleasant, using this method forces you to attack it immediately in the morning to get away with that. Then you can focus on the more enjoyable tasks for the rest of the day.

Pomodoro technique

The Pomodoro technique works well by giving you short sprints for focusing on the work that needs to be done, then providing you with a break. You will focus for 25 to 30 minutes , not allowing anything to distract you and when the time is done, take a break. Do this a few times and then take a more extended break.

To plan the day with this method, you can estimate how many 25-minute sessions you will need to complete each task. You can use this to plan the whole day or as part of the top task.

Time blocking

The time blocking method asks you to write a schedule with all the tasks you need to complete. You can imagine this like a high school schedule that tells you which classes you must attend at which time. It would be best to decide how long each task will take and then block out the day to finish them in time. Then, work without any distractions and dedicate this time to completing the tasks of your choice.

As you make this schedule, don’t forget to add time for breaks. This can include time to breathe between tasks, lunch, and even commutes if you need to go somewhere to do the task, like getting groceries.

Eisenhower matrix

This method will let you look at each task that needs to be done and decide the importance and urgency of each task. The Eisenhower matrix method will ask you to break down the tasks into four quadrants and then tell you how to handle each.

Take a look at your to-do list and then decide which tasks fall into each category:

• Urgent and vital: These tasks must be done first in the morning.
• Not urgent and important: You need to get to these tasks, but you can schedule them later if you run out of time for the day.
• Urgent and unimportant: These are tasks that need to be done, but it is a good idea to see if you can delegate them to someone else.
• Not urgent and unimportant tasks: These are tasks that are not important for the day. You can delete or remove them for the day.

Step 3: Choose a planning tool

Now it is time to choose the planning tool you would like to use. Again, several options are available to help you get the work done, as follows:

• Many people like to use a daily planner as an app. This will help you place all the tasks in one location that you can access anywhere. In addition, these apps will help you keep documents organized, make changes as plans change, and give you a searchable record if you need to find something again.
• Digital list like Apple Notes and Google Keep will help you have a list of the tasks you need to complete, allowing you to check off when you’re done with a task. Microsoft Word and Google Docs are good options here too.
• A daily planner can take the form of a digital calendar. This allows you to do more with time blocking and can be utilized to add in appointments and other significant events as necessary. You can also take this calendar with you wherever you go.
• Some planners like to use paper and pen to plan a day. A daily schedule, specialized planner, or notebook can work for this option.

Step 4: Stick to the plan

Once you have a plan, it is time to stick with it. Being intentional and focusing on the work can make a big difference. The first step is eliminating some distractions as you get to work. Turn off the TV and the phone and stay away from social media so you aren’t distracted and find yourself scrolling online. Turn off the email and make it look like you are not in the office so others will not come in and try to give you more work to add to the schedule.

Stick with the plan for at least a few weeks. This helps you see whether it is the right fit for you. Then, if you feel like something is not working well, or you want to try another method, you can make changes as you go.

Step 5: Regularly consider your planning

In the real world, you would write down a to-do list and expect everything to work perfectly. But there are times when unexpected tasks make their way into the list. You will need to look at your initial plans and make some revisions which only takes a few minutes to ensure that you can fit these tasks into a new plan.

Daily Planner Templates

Using the free daily planner templates to draft these planners is always a good thing. Just download from the many we have in stock. You have the options of MS Word or Excel to choose from.

10 Practices to Effectively Plan Your Day

As you get ready to work on your daily planner, you can do a few things to help make this a little bit easier, as discussed below:

Jot down each important thing

As you make your list, jot down each thing that feels important. Of course, you can always eliminate tasks or pick which ones are the most important to do at the start of the day. But keep a running list of the tasks that have to get done at some point, so you never forget something important.

Chart out a to-do list

This shouldn’t take longer than 15 minutes to complete each day. Then, before going to bed, reflect and plan what you need to get done the following day. If you need to plan for a week or a month instead, then give yourself more time. Creating a quick plan for the next day before going to sleep can give you a head start in the morning.

Make a monthly task list

While planning daily is a great idea, you must think further into the future. The chart should have some dates you need to remember for the month, such as meetings, date nights, anniversaries, and birthdays. This will help you visualize what is coming down the line more than a day in advance.

Prioritize tasks for the week

Now that you have a list of tasks that need to be done for the month, you can plan out weekly tasks. Highlight which five tasks you must complete that week and put them down each day. Then plan out the rest of the days based on other items that need to be completed.

Track your goals

A daily planner is also suitable for helping you track your goals. Dedicate some space in the planer to get tasks done to reach those goals. You can even pick out a planner or use space in the back to help track the progress.

Improvise your daily planner

There may be some pages on the planner that you do not use or are redundant to your goals. Use those to improvise and make something new. You could turn them into a motivational booster, a bullet journal to sort out your thoughts, or meal planners . This can be an excellent place for a brain dump when too many thoughts are racing around your head. Make those redundant pages your own with a bit of creativity.

State things in a positive manner

Think about the phrases you use in your daily planner. Try to think positively as you write down things in the planner. Add action verbs to help describe what needs to be done as precisely as possible.

Don’t try to fill it completely

It is fine to have some blank spaces in the planner. However, having a little relaxation time is good for you and will help keep you on task without overdoing it all. Take this time to spend with family, do a side hobby, or relax when you can.

Accessorize your planner

When you love your planner, you are more likely to use it daily. So take some time to add accessories to personalize the planner so you can enjoy pulling it out and using it.

Utilize used planners as archives

When one planner is done, do not just throw it out. When the planner is utilized successfully, it can become a library for all your thoughts and feelings during the year. Keep the planner as a way to walk down the lane or to help you with making new plans in the future.

Final Remarks

There are many reasons to use a daily planner to help you get a life more organized. Many people struggle to keep track of their needed tasks and may feel stressed as they scramble to get it all done without much luck. When they utilize a daily planner, they can get those thoughts and tasks in order, helping them remember what must be done and ensuring nothing gets missed. Grabbing a planner off the shelves at the store is just the first step. Then it is time to use the planner to help you organize your day and get things done. You can get the most out of your daily planner by listing your tasks, choosing the most important ones, and finding a productivity method.

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Free Google Sheets Daily Schedule Templates and Planners

By Kate Eby | June 9, 2023

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We’ve collected the most useful free daily schedule Google Sheets templates and planners. Employers, students, freelancers, and employees can use these customizable templates to organize their daily activities and optimize their productivity.

On this page, you'll find many helpful Google Sheets daily schedule templates, including a daily Google Sheets work schedule template , a daily student schedule Google Sheets template , a 24-hour schedule Google Sheets template , a daily planner Google Sheets template , and a daily employee schedule Google Sheets template , among others. You’ll also find best practices for how to create a daily schedule in Google Sheets .

Basic Daily Schedule Template for Google Sheets

Download the Basic Daily Schedule Template for Google Sheets

Use this basic Google Sheets daily schedule template to improve your daily and day-to-day productivity and organization. Enter the details for each daily task or activity, including start time, duration, and any related notes. The structured framework makes it easy to plan and track daily tasks, appointments, and goals. You can tailor this customizable template according to your needs, ensuring efficient time management and a clear overview of your daily responsibilities. 

To find more templates in Google Sheets and Google Docs formats, check out this comprehensive article on free Google Docs and spreadsheet templates .

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Smartsheet's flexible and user-friendly interface make it easy to organize and visualize your data. Multiple views allow for efficient management and tracking of projects and other work. Share real-time information with dashboards and automate recurring or one-off workflows with ease.

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Daily Work Schedule Template for Google Sheets

Download the Daily Work Schedule Template for Google Sheets

Whether you’re an employer or an employee, this daily Google Sheets template helps you streamline your work routine, accurately record daily time worked, and boost productivity. Simply input the beginning date for the week, the manager name, the department, each employee name, and a description of the work assigned to them. Then enter the duration of hours worked for any given day of the week. This work schedule template is the perfect solution to boost time management, improve task organization, and track progress. 

Ensure that you’re optimizing your work schedule task-completion process by using free Google Calendar templates .

Daily Student Schedule Template for Google Sheets

Download the Daily Student Schedule Template for Google Sheets  

As a student, you can use this daily student schedule Google Sheets template to plan your study routine and to track classes. Use this template to prioritize tasks and stay organized in your pursuit of academic success. Simply input your semester or school quarter, class times, study sessions, and extracurricular activities into the template to get a clear overview of your daily academic commitments.

24-Hour Schedule Template for Google Sheets 

Download the 24-Hour Schedule Template for Google Sheets   

Use this 24-hour schedule Google Sheets template to help you effectively plan and manage your day. Simply input your activities, appointments, and tasks into the template's hourly slots for the appropriate time and day of the week to create a comprehensive schedule. This template is helpful in maximizing productivity, allocating time efficiently, and gaining a holistic view of your day, allowing you to make the most of your 24 hours. 

Download free Google Sheets project tracker templates to help ensure your team is on track.

Daily Planner Template for Google Sheets

Download the Daily Planner Template for Google Sheets  

By using this daily planner Google Sheets template, you can bring structure and organization to your daily life. Input tasks, events, and goals into the template to create a clear roadmap for your day. The benefits include improved time management, enhanced productivity, and the ability to track and prioritize your activities, ultimately helping you stay focused and accomplish more.

Read this article on free Google Sheets project management templates for project-improvement processes and resources.

Daily Calendar Template for Google Sheets

Download the Daily Calendar Template for Google Sheets  

This daily calendar Google Sheets template offers several advantages, including effective day-to-day time management, improved organization, and optimized task prioritization. To use the template, simply input your appointments, events, tasks, and deadlines into the corresponding time slots. By regularly updating and referring to the template, you can maintain a clear overview of your schedule, avoid conflicts, and stay on top of your daily commitments.

Daily Work Log Template for Google Sheets

Download the Daily Work Log Template for Google Sheets

Improve your work-related time tracking, productivity, and accountability with this daily work log Google Sheets template. Easily record your work tasks, projects, and time spent on each activity throughout the day. You can also customize the template’s Schedule Start Time and Time Intervals sections to accurately track your work progress, identify time-consuming tasks, and make informed decisions to optimize your workflow and achieve greater all-around efficiency.

Daily Hourly Schedule Template for Google Sheets

Download the Daily Hourly Schedule Template for Google Sheets  

Use this daily hourly schedule Google Sheets template to improve your productivity, organization, and time management. Simply input your activities, appointments, and tasks into the corresponding hourly slots throughout the day. Follow the schedule you created to stay focused on your priorities, as well as ensure a well-structured and productive day.

Daily Employee Schedule Template 

Download a Daily Employee Schedule Template for Google Sheets | Smartsheet

Use this daily employee schedule template to simplify and optimize scheduling your staff’s time in the workplace. By inputting employees' shifts, tasks, and breaks into the template, you can create an organized schedule that ensures smooth operations and productivity. Use this template to increase workforce management efficiency, reduce scheduling conflicts, and improve employee communication, leading to increased employee satisfaction.

Daily Planner with Task List Template for Google Sheets

Download the Daily Planner with Task List Template for Google Sheets  

This daily planner with task list template for Google Sheets provides a comprehensive solution for managing your day's tasks and activities in one place. For the appropriate day, enter your tasks with deadlines to remain organized and focused. You can also add details about top priorities, to-do’s, people you want to connect with, places to visit, and tasks to complete on another day. A daily planner with a task list template can assist in improving your productivity by helping you stay on top of your responsibilities, accomplish your tasks, and reach your goals.

Daily School Schedule Template for Google Sheets 

Download the Daily School Schedule Template for Google Sheets  

Use this daily school schedule template for Google Sheets to bring structure and organization to your academic life. Simply input your classes, study sessions, and extracurricular activities into the template, and it will help you manage your time efficiently and effectively. The payoffs from using this template include better time management, improved academic performance, and a clear overview of your daily commitments, allowing you to prioritize tasks and achieve a balanced student life.

How to Create a Daily Schedule in Google Sheets

Use an existing daily schedule template in Google Sheets to create a schedule. For each time slot, enter your planned tasks or activities, and regularly review and update the schedule as needed, allocating sufficient time for each task or activity. 

Here are the detailed steps to create a daily schedule:

1. Download and Name the Basic Google Sheets Daily Schedule Template

• Open the basic Google Sheets daily schedule template, save it ( File > Make a copy ), rename it, and choose a folder on your Google Drive. 
• Click the Make a Copy button

2. Establish a Daily Hourly Timeframe for Your Schedule

• Select a start time for your daily schedule by clicking the Schedule Start Time drop-down list, and click on a start time.   
• Click the Time Interval drop-down list and select time intervals for your daily schedule. 
• Click the Week Beginning field, and enter a date (in mm/dd/yyyy format) to automatically populate the dates of the remaining days of the week for your daily schedule. 

3. Identify Your Daily Key Tasks, Events, or Activities

• Determine Duration: Consider the estimated duration of each task, and allocate sufficient time for its completion, accounting for breaks or transitions between activities. 
• Assign Time Slots: Identify key tasks or activities for the day, and assign them to specific time slots, starting with the most important or time-sensitive ones. 
• Consider Essential Activities: Add essential activities such as meals, exercise, and personal time to maintain a balanced schedule. 
• (Optional) Include Color-Coding: Use color-coding to categorize tasks or activities by type (e.g., work, personal, meetings) for better organization and clarity. Click on  a column, row, or individual cell, then click the Fill Color icon in the ribbon, and click on a color. 

4. List and Organize Scheduled Tasks

Once you map out your to-do’s, add them to the daily schedule template.

• Click on the cell corresponding to the day and time to work on the task. Type in the task name.
• Repeat step 1 for each remaining task to add to the weekly schedule 

5. Regularly Review Your Daily Schedule 

• Regularly review and update your daily schedule as needed, accommodating any changes or new priorities that might arise throughout the day. 
• Follow your daily schedule as closely as possible, keeping track of your progress and making adjustments if necessary to stay on track and meet your goals. 
• Allow for some flexibility in your daily schedule to account for unexpected interruptions or tasks that might take longer than anticipated. 
• At the end of the day, evaluate your daily schedule's effectiveness and reflect on any adjustments or improvements that can be made for future planning. 

Remember: A daily schedule is a tool to guide and optimize your time management, so strive to strike a balance between structure and adaptability to maximize productivity and well-being.

Create and Manage Your Daily Schedule with Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

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10 Free Daily Report Templates with Formats to Keep You on Track

Praburam Srinivasan

Growth Marketing Manager

October 7, 2024

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“What’s the status on [insert project here]?”

The above question could easily spike your cortisol levels if you’re caught unprepared. Knowing the status of each project (translation: understanding what has been completed and what is left to be done) is project management 101 . To keep yourself and your team on task (and, dare we say, the executive team off your back) you need to be able to offer a daily progress report quickly and efficiently. 🙌

Daily reports keep your company updated on what has been completed in the past 24 hours. Using a daily report template ensures you don’t spend your entire day typing up updates from scratch.

Below we dive into what a daily report template is, why it’s valuable, and the 10 best daily templates available now—one of them is sure to be what you need at your company.

What Is a Daily Report Template?

1. clickup daily report template, 2. clickup daily briefing template, 3. clickup employee daily activity report template, 4. clickup end of day report template, 5. clickup daily production report template, 6. clickup daily sales report template, 7. clickup hourly schedule template, 8. word daily report card template by template.net, 9. excel daily work report template by status.net, 10. word simple daily report template, boost productivity with daily activity report templates.

A daily report template is a tool that offers daily status updates at 24-hour intervals. It delivers a high-level overview of work completed yesterday, work that needs to be prioritized today, and work that is forecast to be important for tomorrow.

A daily report template is a form used by project managers to help keep their teams on track with a variety of projects. It breaks down large milestones into bite-sized chunks so your team runs more efficiently and prioritizes the right tasks on a day-to-day basis.

Benefits of Using Formatted Daily Reports

In a sentence: A daily report template ensures your team gets. Stuff. Done. 👊

A daily report template is an invaluable tool in project management because it:

• Offers a clear overview of the day’s priorities
• Keeps individuals and entire departments updated on projects
• Ensures that major deadlines don’t “sneak up” on team members
• Helps individuals plan their days more efficiently , as they receive a preview of the day’s priorities 24 hours in advance
• Saves companies time by eliminating the need for check-ins and meetings
• Spares the bandwidth of a project manager, as they can reuse the same status report template every day versus writing updates from scratch each morning
• Keeps projects on budget, and helps track how much time and how many internal resources are dedicated to a given project
• Lets companies better monitor the sales pipeline and helps to close deals faster with the ability to track daily progress

10 Daily Report Templates to Keep You on Track in 2024

Want to create a daily report template for your team but don’t know where to start? We’ve done the in-depth research for you, collecting 10 gotta-have-’em templates for your daily status report. Simply find the one that best suits your interests, customize it for your team, and start tracking progress. 👀

Want to keep the ball rolling day to day? ClickUp’s Daily Report Template is easily filled out and easily absorbed by colleagues across department lines.

With ClickUp’s Daily Report Template, you can easily keep team members informed on today’s accomplished tasks, tomorrow’s priorities, and tasks on the horizon.

Facing roadblocks in a project?

Use the “Blockers” section to list project obstacles and your course of action for getting the project back on track.

The project status report allows space for custom branding (simply add your own logo with one click), and must-have details including who filled out the report, the project name, the department, and the project deadline. At the bottom of the report template, you’ll find white space for additional details and a line for supervisor sign-off.

Struggling to keep meetings on task?

To spend less time in the conference room and more time doing the work, take advantage of ClickUp’s Daily Briefing Template . This easy-to-use template ensures all the team’s progress is moving forward and so everyone is on the same page.

Whether it’s specific tasks, an update on the overall project progress, or a specific sales report, this report template provides a clear overview of daily goals. It also encourages better collaboration across department lines.

Start by assigning each task to a colleague or team, and consider adding stakeholders as watchers to add feedback and track progress. Instruct team members to fill out their daily progress, any roadblocks they encounter, and their current priorities under the “Daily Update” section to keep tabs on completed and upcoming milestones.

Finally, use the report’s built-in time tracker and calendar features to set deadlines and track how much internal time is dedicated to each task. Once a daily task is completed, colleagues can mark the task as done or assign additional subtasks for the next day’s priorities—all to streamline the entire process and address outstanding tasks.

Tracking individual progress and performance is an integral part of any manager’s job. To assign tasks, track accomplishments, and assess employee productivity, leverage ClickUp’s Employee Daily Activity Report Template .

An employee daily activity report documents employee productivity throughout the workday. This template allows your colleagues to document which tasks were performed, how long each task took, whether the task was completed successfully, and if they are facing any roadblocks.

The template offers a win-win scenario for managers and subordinates alike, as supervisors receive a 360-degree overview of each team member’s progress, while individuals can analyze their own productivity and working habits.

This daily progress report template is essential for keeping projects on track. By monitoring individual performance and adherence to deadlines, project managers can pinpoint any problem areas before the entire project gets derailed. Additionally, by identifying individual gaps in productivity, you increase your chances of keeping virtually any project on schedule.

Listen, we get it—at the end of the day, you just want to clock out. But what if you could use those last few minutes each day to prepare for the next, thereby saving yourself countless hours each week?

The ClickUp End of Day Report Template helps you accomplish more with less time, simply by setting daily priorities 24 hours in advance. Use the custom fields feature to build up to 12 different attributes, including comments, a summary of completed tasks, department completing the project, or other must-know information.

Then build custom statuses to mark each milestone as complete, in progress, or waiting for approval by a superior. Lastly, use the custom views to track various productivity metrics for your team.

This template helps boost productivity on a daily basis, manage remote teams and subcontractors, and identify areas of improvement. Plus, executives can leverage the report to track overall company performance, sales, inventory, and other financial data.

Whether you’re producing a full-length documentary or an advertisement, every minute matters. The ClickUp Daily Production Report Template keeps your entire crew on task round-the-clock throughout production (lunch breaks included).

Start by logging production details, including your director, director of photography, producers, and camera operator. Then schedule each production day down to the minute, from crew call, shooting call, and every moment in between.

Leverage the scenes, script, cast, and extras sections to let every person know when they need to be on set, how many retakes need to be completed, which scenes will be performed, and even what weather conditions to expect. Lastly, this template includes a time card for every person (yes, every person) within your crew.

With this handy production template, you’ll get the credits rolling in no time.

Every business, from B2B to B2C, needs a consistent sales pipeline to be successful. To scale your company, sales needs to be a priority 365 days a year, not just at the end of a quarter or the fiscal year.

With the ClickUp Daily Sales Report Template , you can track your pipeline on a daily, weekly, or monthly basis. Under the “Sales Overview” section, build a graph of your total sales per product. Below that, dive deeper into recent sales by noting the units sold and the price per unit of every product in your catalog.

Finally, help sales associates sell smarter in your “Product Performance” section. For each product, provide an image, SKU number, and item name, then write several bullet points detailing why customers like this particular product. Focus on your target audience, common customer questions, and upsell opportunities to help your team make the most of each opportunity.

Want to know the key to keeping projects on track? Break down every major milestone into nugget-sized tasks, ensuring your team members stay productive every week, every day, and even every hour.

With the ClickUp Hourly Schedule Template , you create a structured-yet-flexible timeline to clearly set objectives and priorities. With the calendar view, you can account for every hour in your day, leaving time for meetings, edits, brainstorming, and completing tasks. You can color code each task, giving you a high-level overview of how you spend your day (and week).

This weekly report helps track team progress, reduces overhead, and allows colleagues to easily pivot their schedules or shift priorities. It allows team members to track their work hours while aiding supervisors in assigning specific daily tasks to ensure every individual has an appropriate amount of bandwidth.

Are you a teacher who needs to keep students on task? Leverage the Word Daily Report Card Template by Template.net to update parents and guardians on students’ productivity throughout the school week.

This free daily report template allows educators to easily fill out each student’s name and current grade at the top of the form. Then simply mark a checkbox for a number of criteria, such as whether the student paid attention in class, followed directions, and completed work on time for each day of the week. At the bottom, there’s added white space for teachers to add written comments about the student’s overall performance.

This report form is available for download via a number of file formats, including Google Docs, Microsoft Word, PDF, and Apple pages.

Do you have a number of employees and contractors you need to keep tabs on? Whether you’re overseeing a construction project, a restaurant, or a marketing agency, you need to understand how each team member blocks their time . Fortunately, the Excel Daily Work Report Template by Status.net can help.

With this report format, each team member can document how many hours they worked, which activities were performed (and the time dedicated to each), and how they’re compensated (e.g., hourly or salaried). There are even columns to log whether any authorized overtime, sick leave, or annual leave was used. If any work hours are left unaccounted for, there’s extra space for team members to explain how they used that time.

This report example is available for free download via Excel. At the bottom of each form, the employee’s total hours for each month (including total annual leave, sick leave, or leave without pay) are calculated for you. Once the form is turned in, there’s space for each employee and supervisor to sign their names for approval.

Want a super easy way to streamline team productivity? This Microsoft Word Daily Report Template is incredibly easy to use and provides a high-level overview of how your team spends their time.

To fill out the form, simply have each team member type in their name, date, the location where the work was performed, and job number (if applicable). Then, under “Work Details,” each colleague can scribble in a description of the work completed, as well as the start and end time of each task.

While it comes pre-designed, you can easily customize the colors, headings, and paragraph text to make your form more on-brand.

To tackle major milestones, you need to track individual progress by the month, week, and day. Fortunately, ClickUp’s daily report templates can help each employee—and entire departments—stay on task.

The above 10 reports can help boost team productivity, increase sales, reduce overhead, and identify gaps in your project plan on a daily basis . Plus, with ClickUp’s easily customizable tools, you can swap out fields, views, and text to ensure each report meets your specific needs.

To access daily report templates, thousands of integrations, and unlimited tasks, join ClickUp today .

Questions? Comments? Visit our Help Center for support.

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• How to create a work schedule template ...

How to create a work schedule template (with examples)

A work schedule is a way to document when your team members are working and what they are working on. This type of documentation might sound simple, but it’s essential for your team’s structure. By visualizing your team’s tasks in advance, you enable team collaboration and keep projects on track. 

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Why use a work schedule template?

Do you ever find your team juggling tasks, missing deadlines, or struggling to coordinate shift schedules effectively? A customizable work schedule template might be the solution you're looking for. By laying out who works when, and on what, templates eliminate guesswork and streamline operations across different departments and team members.

Using a work schedule template simplifies the scheduling process for managers by making it easier to allocate resources, anticipate workload, and manage time off. In essence, a well-crafted work schedule template is more than just a chart; it's a strategic scheduling tool that can balance workloads and propel your team towards greater efficiency and success.

How to create a work schedule template

A work schedule is a simple document that describes which team members are working when. But you can take this document beyond its core value by also adding information about what each team member will be working on when. Use these six steps to uplevel your work schedule template:

1. Align work schedules with your team

The first step in creating your work schedule template is to align on what your team's work schedule is. This step is a chance for you and your team to align on who will be working when. 

Tip: Always check with your HR and legal teams during this stage to ensure you're complying with local and federal guidelines about work schedules. For example, which team members are allowed to work overtime and which team members aren’t? 

2. Identify who’s working on what

Once you’ve aligned your team’s work schedules, you can take a comprehensive look at your to-do list . That way, you can create a big picture view of what needs to be done and what priorities others already have.

When you make your list, input the tasks you and your team need to complete into your online tool. You may want to start with a weekly or monthly task list; that way, you can make a habit of regularly updating this list. 

You should also include items that team members need to keep track of, like meetings, workshops, and performance reviews.  

Tip: When you make your list, input the tasks you and your team need to complete into your online tool. You can use a work breakdown structure to identify the required tasks for each of your projects. If you can’t think of everything, don’t worry. Team members can add to their work schedules once they view them online. They’ll have the best idea of what their daily schedule should include.

3. Label tasks by deadline

In addition to capturing everything your team needs to work on in the coming days or weeks, ensure each initiative has an accompanying deadline. Without clear understanding of when work is due, your team won’t be able to effectively prioritize their tasks. 

Note that your deadlines may change as timelines adjust, and that’s ok. Clarifying task deadlines—even if they’re only rough deadlines—helps your team understand what they should be working on when. 

Tip: It’s okay if you’re unable to plan your work schedule months in advance. Aim to flesh out the details of one project at a time. Add those details into your project management tool to keep track of tasks, deadlines, and priorities. Then, if you need to make any changes, your virtual tool makes your work schedules flexible and easy to adjust.

4. Assign tasks to team members

Your work schedule gives you information about who’s working when. Combine that information with the deadlines and priorities of each task to figure out who needs to be working on what. In particular, seeing deadlines next to your tasks can help you determine how many people you need for each project, and when those people will be available. Use a RACI chart to outline what roles and responsibilities team members have for each project. 

As you assign team members to tasks, consider the following questions:

When are team members available?

How many hours does each team member have to work on this?

What days are team members available for work?

How can I align team member schedules with relevant work tasks?

Tip: Once you know your timeline and team, bring everyone together to nail down the project details. It’s often easier to identify team member strengths and find where people fit into a project when you observe their behaviors and receive feedback. 

5. Create start dates for tasks

Deadlines show team members when to complete tasks, but you’ll also need to map out task start dates. Team members need both start and end times for tasks so they can plan out the rest of their schedules. That way, they can make room for unexpected meetings, professional development, or personal to-dos.

Tip: An alternative to creating start dates for tasks is to assign hours to a project. This gives team members flexibility on task start dates, while still providing the needed structure. Estimated hours also set benchmarks for utilization rates . Once a team member completes a task, they'll clock the actual hours it took them and you'll compare this time to the time you assigned. 

6. Automate and change as needed

One of the best things about online work schedules is using built-in rules and automation . Work life can get busy—that’s no surprise—and there are a lot of moving parts in a work schedule. Use project management automation to track what your team is working on to prevent burnout and overwork. 

Some helpful ways to automate your work schedule include: 

Assigning hours to individual tasks

Moving work around when one team member is overloaded

Adjusting deadlines when projects get extended

Tip: You should now have a comprehensive task list with people assigned and task timeframes for each. At this point, you can make any necessary changes to your work schedule and ask team members for feedback.

Essential work schedule templates for every team

Ever struggled to nail down a work schedule that keeps your team fully in sync? Streamlining time management and team coordination demands clear, efficient tools, and these free work schedule templates fit the bill perfectly. 

Not only are they customizable, these templates can be duplicated and recycled to align perfectly with the specific needs of different teams and project schedules. Offering a workflow that's both printable and tailor-made, work schedule templates are essential in the workplace, especially for small businesses or startups looking to quickly improve their scheduling processes.

Employee schedule template

An employee schedule template allows for precise recording of individual employee shifts, availability, and absences. This ensures the efficient deployment of labor and resources, which is key for maintaining smooth operations and meeting project deadlines.

An effective employee schedule template should include the following elements to provide accurate scheduling and time tracking:

Employee names : List all employee names clearly to personalize and identify schedules easily.

Employee work schedule : Show each employee's work days and shifts for a full view of the schedule.

Start time : Set each workday or shift's start time to set daily expectations.

End time : Add the end time for workdays or shifts for record keeping.

Timesheet: Log the actual start and end times daily for time tracking. Record approved time off, like vacation or sick days, to keep attendance accurate for payroll. Sum up total hours worked and any overtime to manage workloads and ensure correct pay.

Notes : Provide a space for any additional notes or comments related to the work schedule, such as shift swaps, special instructions, or temporary adjustments.

Planner templates

Individual productivity is just as important as team coordination. A planner template is a personal organizational tool for team members that helps them manage daily tasks, deadlines, and meetings efficiently. This personalized approach ensures that each member can contribute their best to the team's collective milestones.

Weekly planner

A weekly planner supports planning and prioritizing weekly tasks and schedules by providing a broad overview of the upcoming week. Here are a few items to include in your weekly planner template:.

Weekly goals: Outline objectives to achieve by the end of the week.

Daily tasks: List tasks for each day to support weekly goals.

Priority tasks: Highlight the week's most important tasks.

Meetings and appointments: Schedule meetings and appointments for the week.

Weekly work schedule: Provide an overview of work hours or shifts for the week.

Notes: For reminders or additional tasks that come up during the week.

Daily planner

A daily planner focuses on detailed day-to-day task management and scheduling. Consider adding the following to your daily planner to increase productivity and time management:

Daily goals: Set specific objectives for the day.

Hourly schedule: Break down the day into hours for precise time management.

To-do list: Make a detailed list of your daily tasks.

Priority tasks: Mark tasks that require immediate attention.

Daily work schedule: Include start and end times for work or specific shifts.

Reflection: Space at the end of the day for notes or reflections on the day's work and accomplishments.

Both planner templates promote an organized method of handling daily and weekly workloads, making sure that assignments line up with your team's work schedules.

Shift Schedule Template

Teams operating on rotating shifts will find a shift schedule template particularly beneficial. It not only simplifies the scheduling process for complex shift patterns, but this type of template also helps to create a fair schedule planner, which is critical for operations that run around the clock.

A shift schedule template should include:

Employee names: To assign shifts clearly and track who is working when.

Shift times: Include start and end times for each shift to define work periods.

Roles and responsibilities: Specific tasks or roles associated with each shift for clarity.

Rotation pattern: Outline how shifts rotate (e.g., morning to night, day on/day off) to manage expectations.

Days off: Scheduled days off within the rotation for rest and recovery.

Notes: For any special instructions or exceptions to the regular shift pattern.

Weekly work schedule template

The weekly work schedule template is designed to offer a clear view of the week ahead. It helps teams align on short-term goals and tasks by ensuring everyone is prepared and aware of their responsibilities. A weekly schedule template should include:

Employee names: To identify who is working on what.

Date and day: For each day of the week being planned.

Tasks and responsibilities: Detailed daily assignments for each team member.

Shift times: Start and end times, if applicable, to outline daily work hours.

Goals for the week: Key objectives or milestones to achieve by week's end.

Meetings and deadlines: Scheduled times for meetings and task deadlines.

Notes: Any additional reminders or special instructions for the week.

Monthly work schedule template

The monthly work schedule template offers important insights into long-term project schedules and deadlines for a more complete view of operations. It helps establish specific goals for the month and allows teams to plan ahead and distribute resources more effectively for upcoming projects.

Employee names: For assigning and tracking tasks throughout the month.

Week number or date Range: To segment the month into weeks or specific dates.

Key projects and tasks: Major assignments and milestones for the month.

Deadlines: Important project milestones and due dates.

Time off: Scheduled vacations or personal days for team members.

Monthly goals: Objectives and targets set for the month.

Notes: Space for any long-term reminders or additional planning details.

Why use work scheduling software?

When you think of work schedules, does a traditional print out come to mind? If so, we’re not surprised. That’s because traditional work schedules are static documents that are typically printed out and posted somewhere in the office.

But writing your work schedule on paper comes with a whole host of problems. From losing the paper to not having enough space for edits, work schedule printouts don’t leave room for error. The point of a work schedule is to make things more clear—so if you’re getting lost among a sea of papers, something is amiss.

Instead, uplevel your work schedule by creating it in an online scheduling tool. You’ll be able to streamline team schedules, see who’s working when, and capture real-time data about the initiatives each team member is working on. This level of visibility can be especially impactful for large-scale projects such as clinical trial management and new site openings , where effective scheduling can lead to significant reductions in costs and delays.

Managing your work schedule in an online view also takes it beyond just a simple list of team working hours. With a virtual tool, you can also manage project requirements and team member responsibilities in one place. Then, when you make adjustments, you can easily share those updates with team members in real-time so everyone is on the same page about who’s working when, and on what.

Ways to view your work schedule template

When you use an online tool to create your work schedule, you’ll have options for how to view it. This is a benefit of using scheduling software because different visualization methods can show you things you may not have seen otherwise. 

For example, if you view your work schedule as a calendar, you may notice deadlines more easily. But if you view your work schedule as a Gantt chart, you’ll see project dependencies more clearly.

Here are some ways to view your work schedule with Asana:

Gantt chart: A Gantt chart is a horizontal bar chart that displays your work schedule. It’s a great visual tool to understand the tasks your team needs to complete over time, along with key milestones and dependencies.

Calendar view: With calendar view, you’ll have a clear idea of when tasks are due and how those tasks relate to other tasks or events happening in your day, week, or month. 

By list: When you view your work schedule as a to-do list, you’ll see every detail that accompanies each task. These items will show up in drop-downs menus for things such as priority, assignee, attached docs, deadlines, and notes. 

Kanban boards: Kanban boards organize tasks in your work schedule in columns. Traditionally, each column represents a work stage. Your Kanban board might have columns labeled, “to do,” “in progress,” and “done.” Individual tasks—which are represented as cards on the board—move through the columns until team members complete each task.

The different schedule views help you visualize team tasks and gain insight into your entire project. Some of these tools combine the benefits of scheduling with project management so you can view and work on projects as they progress through each stage.

Types of work schedules

Work schedules vary between industries, roles, and countries. A software engineer may work the night shift to keep systems running for daytime workers, and an operations manager may have extended shift schedules to watch over manufacturing. 

While your company may stick to a traditional full-time schedule, it can be helpful to familiarize yourself with other work schedule types. Your team members may appreciate flexibility with their day instead of sticking to a 9-to-5 schedule. But before making any changes to your team’s work schedule, make sure to check with your internal legal team. Always make sure to follow local and federal laws when assigning work schedules.

Some of the most common types of work schedules include:

A full-time schedule means your team members are working a traditional work week. For example, in the United States, a full time schedule means team members work 40 hours per week—traditionally from 9 a.m. to 5 p.m., Monday through Friday. Other countries, like France, might have other legal definitions of what “full time” means—so always check with your internal legal and HR teams if you haven’t already. 

If you use this work schedule, you’ll usually work at the same time as others on your team. This will make communication with partners or stakeholders easier. You can set up a full-time schedule for your team members by keeping deadlines and task start dates within these hours.  

Part–time team members work fewer than a full work week. You may have part-timers for roles that don’t require as much work, or because a team member doesn’t want to work full time. To set up part-time schedules, make a note of when these people are available to work and assign them tasks that they can work with others on during those allotted times. 

There are a variety of local and federal laws that govern what part time work schedules may be available in your area. When in doubt, check with your internal legal team to learn what part-time options are available for your team members, if any.

Remote/Flex

Many companies have adopted remote/flex-time schedules to give team members more freedom. Flexibility can reduce employee turnover, which results in reduced labor costs. A flex-time schedule might require core work hours of 10am to 2pm, while the other four hours are team members' choice. In this example, as long as each team member works eight hours per day, they’ve met their daily work requirement. 

Flex schedules aren’t available for every team, company, or country, but it may be a good solution to give your team the flexibility they need to get their best work done. If you do try this type of work schedule, ensure you schedule team gatherings like meetings and workshops within the core hours when you know everyone will be at work.

5-4/9 work schedule

The 5-4/9 work schedule is a creative way to adjust your team members’ full-time hours. In this setup, team members work 80 hours over two weeks, but they do so by working five nine-hour days during week one, and four nine-hour days during week two. This benefits the team members because they receive a three-day weekend every other week. This change to the team work schedule could improve work-life balance without disrupting communication with others in your industry. As with other work schedules, check local and federal guidelines before trying to implement this schedule.

2-2, 3-2, 2-3 work schedule

The 2-2, 3-2, 2-3 work schedule is more common for team members who work around the clock, but it could inspire your work schedule template. In this schedule, team members work in 12-hour shifts. They work two days on, followed by two days off. Then, they work three days on, followed by two days off. Next, they work two days on, followed by three days off, before the cycle continues. This schedule can switch between day shift cycles and night shift cycles. 

This type of cyclical work schedule is great for industries where team members need to be available around the clock. But before you move forward with this template, confirm with your internal legal team that this is in line with local and federal guidelines in your area. 

4/10 schedule

A simplified version of the schedule above is the 4/10. In this schedule, team members work in 10-hour shifts. Team members work four days of the week before having three days off. Your team members might appreciate this work schedule because it only adds two hours to their average workday, but it gives them three-day weekends every weekend. Similar to other adjusted work schedules, this template may not be available in your area, so check with your company before moving forward. 

Visualize team member work schedules with Asana

When you use a tool like Asana , you open up possibilities for your team. Your work schedule will be more than a simple list—it will be a living document that others can interact with, change as needed, and integrate with task management.

Putting your work schedule online will ensure you’re managing your team effectively while juggling other responsibilities. With the right structure in place, your team can accomplish their best work.

Related resources

Asana tips: Everything you need to know about Workload

Consolidate to innovate: Optimizing your tech stack for the AI era

How to improve project delivery speed with Asana

Timesheet templates: How to track team progress