cover letter outlining skills and experience

How To Write A Cover Letter (Definitive Guide + Template)

Mike Simpson 0 Comments

By Mike Simpson

So you want to learn how to write a cover letter…

But let me ask you this:

Have you ever been on a blind date?

It can be overwhelmingly nerve wracking.

There you are, all dressed up in your finest, ready to sit down across the table from someone you know absolutely nothing about, and hopefully survive the meeting without too much trouble.

At the absolute best, you two hit it off.

Things are great and you discover through your first awkward meeting that you’re perfect for each other and destined for years of happy togetherness.

At the worst, you’re forced to sit across from someone you have absolutely nothing in common with.  

You spend the entire date suffering through what can feel like absolute eternity, stumbling through awkward starts and stops in the conversation..

But what if you each had a cheat sheet?

A sort of pre-blind date rundown of who you’re going to meet?

A cheat sheet that includes all sorts of vital information like who you are and what you can bring to the relationship. It would make things so much easier, right?

Now, what if you not only had this cheat sheet, but you got to look at it and decide if you even wanted to go on that date in the first place?  Even better, right?

FREE BONUS PDF CHEAT SHEET : Get our "Perfect Cover Letter" Cheat Sheet that gives you a Step-by-Step Process that will help you produce a perfect cover letter.

CLICK HERE TO GET YOUR CHEAT SHEET

In the business world, interviews are a lot like blind dates.

Employers sit down with potential employees and over the course of the meeting, both parties try to learn enough about each other to decide if working together is   good idea or a bad idea…just without the awkward hug/kiss thing at the end…hopefully.

See…not so far off from our blind date scenario from earlier…but there is ONE big difference.  

Did you know that companies do have those little cheat sheets on potential employees and that they do ‘pre-screenings’ before the offer to interview is even considered?

That’s right! They do.

Every single piece of information you send a company you’re applying to is going to be thoroughly looked at to determine your potential for compatibility, starting with your cover letter.

“But wait,” you say, “what’s a cover letter, and more importantly, why do I need to send one along with my resume?”

Don’t worry, we’re going to explain exactly what it is…and so much more.  

In fact, over the course of this article, we’re going to discuss a number of things you’ll need to know in order to make your cover letter not only right for who you are and what you bring to the table…but tailor it so it’s absolutely perfect for your first blind date…er, we mean…the job you’re applying for.

What Is A Cover Letter Anyway?

Before you learn how to write a cover letter, you first need to understand what it is!

A professional cover letter is a short, single page letter you should include with every application and/or resume you send out.  

It’s a quick way for you to introduce yourself to an employer and gives them a taste of you …not just your skills (which they will get by looking at your resume.)  

Not only does it act as an introduction, it will also let whoever is reading it (hiring managers) know exactly why you are sending them your information as well as potentially help open the door to future meetings…and interviews!  

Remember, first impressions count…even when they’re on paper, so let’s make sure yours is as perfect as possible. 

Why Do I Need One?

Okay, so I get what a cover letter is, but why do I have to write one?   Shouldn’t my resume be strong enough on its own?    

Ideally, yes, you want to make sure the resume you are submitting is as strong as possible and perfectly tailored to the job you’re applying for (more on tailoring in a bit) but simply sending it in without including a cover letter can work against you. 

As we outlined in our article “ How to Make a Resume 101 ,” a resume is a document that summarizes your skills, abilities and accomplishments.   A well made one should clearly spell out what you can do …but does little to explain who you are.  

That’s where a cover letter comes in. 

A good cover letter serves a multitude of purposes beyond simply letting the hiring manager know the proper way to spell your name.    

It gives potential employers information about you that they wouldn’t get just from looking at your resume alone. 

To bring it back to our dating analogy from earlier…a well written cover letter is a little bit like a friend meeting with your date and telling them all the best things about you before you even get there.  

It’s an opportunity for you to reach out as an individual, not just as an applicant .  

It should highlight your qualifications as well as demonstrate how you stand out from the rest of the hundreds (or thousands) of other qualified job seekers .  

It should also showcase why you’re the right choice for the position…what makes you the “ Perfect Candidate ”…and all this is accomplished before you’re invited to the date, er…I mean interview…

But what if I’m applying for a job that just asks me to send in my resume…do I still need to send in a cover letter? 

Absolutely!  

Sending in a resume without a cover letter is a missed opportunity you can’t afford to take in this competitive job market.  

Not only does a good cover introduce you and all your best qualities, it’s also an opportunity to help explain away any concerns a prospective employer might have about your ability to do the job they’re hiring for .  

The last thing you want to do is turn in a resume or application for a job you’re perfect for and have it get tossed before you even make it to the interview stage because there was something that made an employer question your abilities. 

Have a gap in employment on your resume?   – Use your cover letter as an opportunity to explain it:  

In the middle of switching careers and finding that your skills , while applicable to the job you’re applying for aren’t traditionally considered to be a match? Use your cover letter to detail why you should be considered anyway.  

These days submitting a cover letter is just good form!  

Many times employers expect cover letters even if they don’t explicitly ask for one.  

A job seeker who sends in a resume without a cover letter is essentially letting an employer know they’re happy doing just the bare minimum…and that’s just not the way we like to do things!

By writing a solid cover letter, even when not asked for one, you’re taking that extra step as a job seeker and reinforcing that you’re not only enthusiastic about the opportunity but that you’re also motivated to do what it takes to get in the door for that face to face meeting.

**A WORD OF WARNING …if a company specifically asks you NOT to send a cover letter…then don’t.   Always follow the instructions as outlined by a potential employer.

How To Format Your Cover Letter

“So I need to write a cover letter for a job application…what makes a good one?”

Because your cover letter is your first opportunity to demonstrate your communication skills to your potential employer, it’s critical that you make sure you’re doing everything you can to make your cover letter layout as flawless and business-appropriate as possible.

(This is why we spent a little extra time expanding on Cover Letter Format in our companion guide, “Best Cover Letter Format Guide.” Click the link to check it out now!)

The next question you might be asking yourself is, “How long should a cover letter be?”

Ideally you want to keep your letter between 3-5 paragraphs in length and definitely no longer than one page.

The eternal struggle regarding what to include in a cover letter continues to rage on.  In our opinion the best cover letter is informative without being overly long or rambling .  

Each paragraph should serve a purpose and shouldn’t be excessively lengthy or confusing.  

Remember, the hiring manager is going to be faced with potentially thousands of cover letters so your goal is to make sure yours is brief enough to still be read but detailed and interesting enough to make them want to learn more about you .

Speaking of standing out, this isn’t the time to get creative with fonts, designs, colored paper, or showcase your artistic talents with doodles on the margins.  

A cover letter, like every other piece of paperwork you submit to a potential employer, is a professional document and should look like one.  

Use fonts that are simple and professional like Arial , Times New Roman , or Verdana and be sure to set your font size between 10 and 12 points .

Let’s take a look at standard cover letter formatting:

• Start by first including your personal contact information.   ( You want to make sure your future boss can contact you for that interview, right? )
• Follow that by the date you are writing the letter and then the company contact information .   Be sure to separate each section with a space…it makes your letter easier to read. 

If you are mailing a hard copy of your letter, make sure when you get to the bottom and your salutation to double space .   It will give you room to sign your letter.   If you are emailing your letter, or submitting it electronically and can’t sign it with your autograph, it’s still important to leave that double space.

Here’s A Good Format Template

Your Address

City, State, Zip

Your Best Contact Phone Number

Your Professional Email

Your Personal Branding Website  

Employer Name

City, State, Zip Code

Dear Mr./Mrs. Last Name:*

PARAGRAPH 1:   Because this is your opening paragraph, you want to make sure it’s strong and draws the reader in.   Explain why you are writing.   Describe the job you are applying for, including the position and job title. 

PARAGRAPH 2:   Now we move into the actual text of the letter.   This is where you get to introduce yourself and tell your potential employer why you are qualified to do the job you are applying for.   This is your chance to let them know what you have to offer and why your skills and knowledge are perfect for the position.   Don’t forget to tailor based off your research! 

PARAGRAPH 3-4:   If needed, these are the paragraphs where you can explain away any concerns an employer might have about your ability to do the job. It’s also where you can share accomplishments , success stories, and any other bits of information that will help convince the hiring manager that they have to bring you in for an interview.

FINAL PARAGRAPH:   This is where you wrap up your letter.   Make sure to thank them for considering you for the job and let them know they should feel comfortable reaching out to you with any questions or concerns not addressed in your letter/resume.   This is also the paragraph where you let them know how you plan on following up with them.  

Finally, be sure to direct the hiring manager to your   Your Personal Branding Website so that they are able to get a feel for who you are as a person.  This simple step can land you way more interviews!

Sincerely (or any other closing comment),

Signature/Typed Signature Your Personal Branding Website

* You want to always try to address your cover letter to someone specific.   Unfortunately that information is not always available.   If you find yourself writing a letter and unsure of who to address it to, use “Dear Hiring Manager,” or “Dear Recruiter.”  

* Don’t use “To Whom it May Concern” or “Dear Sir/Madam” as those are considered outdated and you run the risk of offending someone.   You can also call the company directly to ask to whom you should address your letter.

* In some instances you can completely forgo the opening salutation and just start with a subject line, but we suggest at least making an effort to find out who to address it to.   It makes the letter much more personal and shows your dedication to the position.

NOTE: For more information please read our “how to address a cover letter” article .

“Tailoring” Your Cover Letter

Now that we’ve covered the general format of a cover letter, it’s time to dive into the content!

Let’s pretend for a moment you’re the hiring manager and you’ve just gotten this letter:

     EXAMPLE OF A BAD COVER LETTER

To Whom It May Concern,

I recently came across your job post looking for a Production Office Coordinator for the educational television series, “Wonder Kids.”   I think my skills and experience would be a good match for the position and I am submitting my resume to you in the hopes of obtaining an interview.

For the past eight years I have worked as a Production Office Coordinator on a variety of other shows, providing crucial administrative support as well as maintaining and managing the day to day operations of a busy production office.   I am familiar with all aspects of production including contracts, budgets, proper paperwork distribution, and travel coordination.   I pride myself on my organizational skills as well as my ability to run an efficient staff of over 10 employees.    

I am attaching my resume which outlines all my past work experiences as well as a detailed listing of my qualifications and skills.   I look forward to the possibility of speaking with you about this position.

Blanche D. Oatmeal

Zzzzzz. Oh, sorry. Was I napping? Ugh what a snoozer!

Although professional, this is a generic cover letter and if you ask me, pretty bland.

It reveals little about Blanche beyond the fact that she thinks she’s qualified for the job and that she’s been in the industry for over 8 years. A letter like this is the bare minimum when applying for a job… and you’re not the bare minimum .

Don’t forget, you’re the perfect candidate , and a good cover letter is a great first way to let potential employers know that!

Rather than submitting a snooze-worthy letter that will blend into every other letter the hiring manager is going to read, you’re going to tailor your letter and help make sure it really stands out.

If you’ve spent any amount of time reading our other blog posts or watching our videos, you’re probably familiar with our world-famous “ Tailoring Method “.

Now what you might not know, is that the Tailoring Method can actually apply to other parts of your interview as well, including how to write a great cover letter.

You see, there’s a tremendous amount of power in identifying what the company’s desired strengths and characteristics are for the employee they want to hire .

Because demonstrating that you have these Qualities is going to put you in the drivers seat in terms of getting an offer from your interview.

So you need to identify what those “ Qualities ” are, and infuse them into your cover letter and support them with a real example from your past (and where necessary, a success story ).

This is done by taking the time to do careful research of the company and the position .

Here, let’s spice up Blanche’s letter a bit…starting with paragraph one.

First thing you want to keep in mind is, those poor hiring managers are reading tens of hundreds of cover letters and after a while, they’re all going to start blending together…make your stand out…in a good way!

Dear Mr. Sorensen:

When I saw the job posting looking for a Production Office Coordinator for the educational television series, “Wonder Kids,” I knew I had to submit my resume. I am a hard-working and enthusiastic Production Office Coordinator with over eight years of practical hands on experience and am ready for my next adventure! I am currently looking for an opportunity to continue working within the industry and know my skills and experiences would be a good fit for the position and the “Wonder Kids” team overall.

Much better, right?

This is how you want to start a cover letter!  

Not only is it a break from the cookie cutter style cover letters that regularly flood a hiring manager’s desk, it shows that the applicant is excited to be applying for the job .  

It also lets the hiring manager know the applicant isn’t just looking for a job, but that they’re looking to be a part of a team.

The letter is also properly addressed to who is actually reading it.   Remember, “To Whom It May Concern,” and “Dear Sir or Madam” are too generic and can come across as lazy.  

While we’ve already said it is okay to use “Dear Hiring Manager” or “Dear Recruiter,” going that extra mile can make all the difference with a weary reader.   Don’t forget, you want to stand out!

Let’s keep reading…

As a Production Office Coordinator, my skills include scheduling, contracts, paperwork distribution, and budgeting.   I’m also comfortable dealing with vendors, hiring and managing staff, and ensuring the smooth day to day operations of a busy office.   My experience has included both small and large budget companies, and as a result, I am familiar with the need to be adaptable and find myself excited by the prospect of a challenge.

Again, personal , engaging , and dynamic . This letter helps the hiring manager know that the applicant is ready for any challenge and that they’re adaptable.

Now we get into the meat of the letter and where you can brag a bit about what you bring to the table.  Let’s say that through her research, Blanche discovered that the company she’s interviewing with really values someone who excels in (has the “ Quality “) “attention to detail.”

Well, she better darn make sure she highlights that Quality and supports it with an example or examples from her past .

I am proud of my attention to detail and as a result of my experiences with companies of different sizes and budgets, have been able to develop skills not normally associated with the more traditional Production Office Coordinator role, including graphic design, managing social media and web development.   I enjoy working with a wide variety of people and am a multitasker, diligent self-starter and eager team player. 

Nicely done, Blanche!  

A little bit of subtle bragging while showcasing something the applicant is proud of accomplishing for the company overall without coming across as arrogant or too boastful.

The next paragraph is where you can engage the company on a one on one level and show how much research you’ve done on them and their current projects .

I also wanted to take this opportunity to let you know that my interest in working for you extends beyond my desire to simply be a Production Office Coordinator.   I grew up on the show “Wonder Kids” and consider them to be a huge part of my early education.   I am a strong believer in quality children’s programming and have always felt that “Wonder Kids” provided not only entertainment, but educational value as well.   If hired, I would be proud to be a part of the “Wonder Kid” family and help continue that legacy for future generations.

The applicant is letting the hiring manager know that they’re not just blindly applying to the company but that they genuinely know a bit about them and that they have a passion for what the company does .

Okay, Blanche, time to bring it home.

Thank you for taking the time to review my resume and consider me for this position.   You can contact me with any questions by emailing me at [email protected] or by calling me at 555-555-5555.   I would also love if you could take a look at my website, blancheoatmeal.com.  

I look forward to the possibility of discussing this exciting opportunity with you.

When an applicant wraps up their letter this way, they’re outlining the next steps they hope the company will take (contacting them for an interview) and ensuring that the information they need to do that is right there in front of them.

By making it easy for them and including phone numbers and other contact information, a perfect candidate is empowering the employer to take the action the candidate wants.  

By including their personal branded website , the applicant is also inviting the hiring manager to get to know even more about them and what they bring to the table.

When wrapping up your letter with follow up information, tread lightly but confidently.   Whatever you do, don’t push too hard in this paragraph. You don’t want to appear manipulative or controlling.

Remember, you want a job interview…not a restraining order 😉

Warmest regards,

blanchedoatmeal.com

Now that is a great example of a cover letter that will get a hiring managers attention!

By keeping it short and sweet, you’re not overwhelming them with a ton to read…but at the same time by making it engaging, tailored , and personal, you’re ensuring that it stands out and highlights you in a positive way.

In our opinion this a wonderful example of how to end a cover letter that you should take into consideration when working on yours.

A good cover letter closing will leave a great taste in the hiring manager’s mouth and will go a long way to securing an interview.

If after sending your cover letter and your resume you don’t hear from the company in a couple of days, a quick “wanted to be sure you had received my application” email is an entirely appropriate follow-up, even without telling them that you will be following up first.

If you do end up needing to write a follow-up note, you absolutely should slip in a line like “I really think my (skills and talents that are relevant to the job) would be great for (the company), and want to make sure my application didn’t get lost or submitted incorrectly.”

You can also throw in something again about why you want to work at that company – mention some company values or exciting projects to show that you’ve done your research and are really interested in them specifically.

Sample Cover Letter Used Above

Here is the complete cover letter as written above if you would like to download it...

Top 10 Cover Letter Tips & Hacks

• SHORT AND SWEET:   Your cover letter should never go over a single page.   Keep it clean and concise.   Keep your sentences focused and avoid using flowery words.
• KNOW WHAT YOU WANT AND GO FOR IT:   Make sure you let your potential employer know exactly what you are bringing to the job.   They have a need and you are there to fill it.   Tell them how you are going to accomplish that.
• TAILOR! TAILOR! TAILOR!:   Don’t be vague or generic.   Make sure your letter is clearly targeted to the job you are going for as well as the company you want to be hired by.   Do your research ahead of time.
• COVER LETTERS ARE LIKE SNOWFLAKES – NO TWO ARE ALIKE:   Unless you’re launching a direct mail campaign, make sure you’re fine tuning each and every cover letter you sending out so it focuses on the specifics of the job you are applying for. 
• KNOW YOUR AUDIENCE:   Make sure you are addressing your letter directly to the proper individual.   Do your research and find out who will be reading it…and absolutely make sure you have the proper spelling of their name.   If you can’t get a name, make sure to address it “Dear Hiring Manager,” or “Dear Recruiter.”   Don’t use “To Whom it May Concern” or “Dear Sir/Madam” as those are considered outdated. 
• PROOFREAD!:   The fastest way to end up in the circular file is by submitting a sloppy letter.   Double check to make sure your spelling and grammar are correct.    
• THE KEY TO SUCCESS LIES WITH KEYWORDS:   Pay careful attention to what is said in the job postings.   Look for key words and phrases in the description and make sure to echo those in your letter but don’t overstuff your letter. 
• BE PROFESSIONAL:   Keep the focus of your letter on the job you are applying for.   Introduce yourself but don’t go into too much detail or bring up anything unrelated to the job.   Do not speak badly of past employers or trash talk prior jobs.
• LINK IT UP:   Make sure your letter includes a link to your personal branded website.   A cover letter is a great introduction into who you are and what you can bring, and by including a link to your personal website, you’re allowing a potential employer to really explore everything you potentially can bring to the position.
• FOLLOW UP!:   Demonstrate your dedication to the position by making sure to follow up on all your contacts if possible.   Don’t become annoying, but at the same time, if you don’t reach out, you run the risk of being forgotten.

Common Mistakes

We’ve covered what what should be in a cover letter, but what should you NOT put in your cover letter?

• Rule number one of cover letters is…proofread. Proofread. Proofread. Oh, and then proofread it again. We don’t care if you’re writing the cover letter to end all cover letters. If you’re serious about a job you’re applying for…take the time to read your letter before you send it off. This includes making sure that not only are you spelling things correctly and that your grammar and punctuation is spot on, but that you’re also double checking the basics like the company name and the position you’re applying for.
• Lying about your past experiences or over inflating what you’ve done. Everyone’s allowed to brag a bit in their cover letter…as long as it’s true. Don’t lie to the company or yourself. If a company has nothing that appeals to you, you wouldn’t enjoy working there – and they’d rather not have you – so why bother applying?
• Talking about why you quit your last job. Remember, this is sort of like a blind date. Nobody wants to hear about your ex…and absolutely DO NOT TRASH YOUR PAST EMPLOYERS.
• Salary requirements. Save that for the interview.
• Getting too personal. The letter is a great way to introduce yourself, but remember…keep it about the position and keep it professional. The paragraph where you talk about the company can contain tidbits about you (I grew up watching the “Wonder Kids”) but don’t let it get too personal (After my alcoholic parents divorced and my father left the country to join the Amsterdam Travelling Cat and Flea Circus, the “Wonder Kids” were the only steady and constant positive in my life.) Save that for your therapist.

The Different Types of Cover Letters

As a job seeker, you need to be aware that there are different types of cover letters that align to the different ways jobs are posted and how you’re involved in the application process .  

In most cases, the basic cover letter layout we went over earlier in this article can be used as a solid foundation for whatever you write…but we’re here to help you rise above the competition which means making that extra effort. 

You’re the Perfect Candidate and that means ensuring that your cover letter is exactly right for whatever type of posting you come across.

So let’s take a look at what you might come across in your job-seeking travels.

Job Posting

A job posting is when an employer advertises an opening within their organization that they would like to fill.  

This can be anything from a notice in a newspaper , to a posting on the company website . 

Make sure you read the posting carefully and pay close attention to the description of the job.  

This is when you will begin to start tailoring your cover letter!

Try to figure out exactly what Qualities (skills and abilities) the company values and make sure you highlight these in your cover letter.

As you go through the post, identify the key words and phrases that are used .  

When you write your cover letter, make sure you use these keywords and phrases (but don’t just copy and paste the ad word for word). 

As always, do your research beforehand and use that information to help tailor your letter and showcase how you would be a welcome addition to their team.

Application Cover Letter

For many entry level positions, the application process is fairly simple and straight forward.  

You’ll go into wherever it is you want to work and ask for an application.  

They’ll hand you a pre-printed form and you’ll sit down and fill it out before turning it back in.  

Many job seekers who are applying for these types of positions will simply turn in their application after filling them out. 

Submitting a well written cover letter along with your application will make you stand out to a prospective employer.  

You’re showing them that you are willing to do the work to get the job and that can go a long way towards getting hired.  

It’s also a great idea for individuals who are new to the job market and might not have prior employment history . 

You always want to start out your letter with a personal salutation, so if possible, when picking up an application, ask for a few days to fill it out before returning it as well as the name of the individual who will be reviewing it.  

While most employers are happy to let you take an application and bring it back later, there is always the possibility you will be asked to fill it out on the spot.   For situations like this, always make sure you bring a copy (or two) of a pre-prepared cover letter and resume with you so you can hand them in all together . 

Before heading out to pick up applications, make sure you have a few letters already typed up and pre-tailored to the locations you plan on applying to.  

Yes, it means taking a bit more time at the beginning of your application process, but it will be well worth it and again demonstrates to the employer that you are invested in the position.

Online Application Cover Letter

Many companies these days utilize online job posting websites like Brass Ring and Monster to advertise available positions.  

While this might seem like a convenience for you (hey, you can apply for jobs in your living room while wearing your pajamas all day!) it actually means your odds of getting an invitation to interview is going to be tougher than it would be if you were mailing in your information.

Why?   Three little letters…ATS.

What’s ATS?

ATS , or Applicant Tracking System , is a computer based screening program used to filter applicants.  

The program scans thousands of applications and quickly discards those that don’t fit the specific algorithm it’s been programmed with.  

While that might sound like a great way to streamline the hiring process, it also means that whatever you submit has to be carefully crafted to ensure that it makes it through this robotic filter.  

If not done properly, your submission could be discarded before ever being seen by a living human being…and we definitely don’t want that!

The first thing you want to do is wrap your head around the idea that you are going to first be facing a robot and that it’s been programmed to get rid of you.   Okay, maybe not you specifically (we’ll save the Terminator analogies for another post) but certainly your application.

So how do you beat the bot?   By thinking like one.

Start by reading the job description carefully.  

Because the computer is going to be programmed to select only the candidates that perfectly match what the company is looking for, you need to make sure you are the right fit.  

Re-read the posting until you clearly understand exactly what the company is looking for and that you are absolutely able to fill that spot with the skills , qualities , experience and education you have. 

Tailoring your letter is something you should do for every position you apply for, but when it comes to online applications that are likely to be run through ATS, it’s absolutely vital.  

You want to make sure that your cover letter is specific to the job you are applying for.

Clearly state the title you are applying for and verify that it matches the title in the posting .  

Pay extra attention to the details of the position and the description of the job.   Many of the key words the bot is programmed to respond to will be in there.  

Use those same descriptions and key words in your cover letter and resume, but do it judiciously.  

Try not to repeat them more than two times.   Stuffing your letter with keywords might seem like an easy way to guarantee success, but it’s more likely to result in your application being flagged by the program and rejected . 

Make sure to carefully check your letter for spelling and grammar errors.  

This is a basic rule you should follow no matter what, but in this case, it’s even more crucial that your submission material is flaw free.  

While a human can read a letter and usually figure out what you mean regardless of tiny problems or a misspelled word here or there, a bot is looking for exact matches…not “close enough.”  

Keep this in mind when using acronyms as well.   To avoid the risk of an acronym being rejected by the bot, use both the acronym as well as the spelled out words. 

Ultimately you want your application to make it through ATS and into the hands of an actual human.  

It’s a delicate balancing act between being specific enough to pass ATS and still engaging enough to catch the attention of the hiring manager.   It’s tough, but it can be done!

Cold Call Cover Letter

A cold call cover letter is a letter you send out along with your resume to a company you want to work for that has NOT advertised any openings .  

Generally this is something you do when you find a company that you really want to work for but they don’t have any openings that fit your skills or they’re not soliciting for applicants. 

Applying for a job that doesn’t exist can be a risky venture, but it can also be a smart one.  

If you’re the Perfect Candidate (and you are!) you could potentially gain early consideration for an opening that comes up down the road.   Best case scenario, they think you’re so absolutely amazing that they find a job for you! 

Keep in mind, you’re not the only person on this planet who has submitted a cold call cover letter and resume, and you’re asking a company for a job that doesn’t exist…which means you have to make sure beyond a shadow of a doubt that whatever you send in is absolutely perfect.

Remember, the company is NOT asking for people to submit to them , so you need to figure out what it is that you offer that makes you worth considering.   What can you bring to the table that they don’t already have and why should they take the time to look at your materials?

The first step for cold contacting a company is doing your research.  

Of course, as a student of The Interview Guys , you’re already well versed in the art of researching, but when it comes to a cold contact like this, you have to go above and beyond in your digging.  

You want your cover letter to contain knowledge of specific current situations within the company and how you can help .  

Just writing to a company and telling them how much you love them and want to work for them very rarely results in a job offer.  

You’re more likely to get a thank you note and a package of free corporate bumper stickers than an offer of employment. 

Open your letter with a solid salutation addressed to a specific individual.  

Because this is a cold contact, it’s absolutely imperative that you address your letter to exactly the right person.   You want to make sure that your information ends up with whoever is most likely to hire you.  

Open your letter with a generic salutation and you run the risk of it being either immediately tossed or passed onto someone who can’t do anything with it except send you that package of corporate bumper stickers.  

Make sure during your research that you determine exactly who should receive your information and address it to them.

The body of your letter is going to be critical to your success in this adventure.   You want to make sure that you open with a paragraph so strong, so focused, so dynamic, that whoever is reading it can’t help but keep reading.   You want the first paragraph your intended audience reads to hook their attention and draw them in, and this will come from your research. 

Have you found something in your digging that indicates that the company has a need you can fill?  

Are they preparing for an expansion and you know they’re going to need someone with your skills in the very near future?  

Is there an aspect of their business that is lagging and you know you can help strengthen it? 

** SIDE NOTE :   Make sure you are careful when addressing a failure within a company, even if you are offering them a solution.   You want them to see you as a viable answer to their problem, not an annoying upstart pointing out their flaws.  

It’s a delicate balance, but we have faith in you!

Follow up your opening paragraph by expanding on your key strengths and skills and how you plan on using them to benefit your target company .  

Try to include achievements and examples of how you’ve succeeded in the past and be prepared to back it up with proof should they reach out to you . 

Another great way to help strengthen your chances of securing an interview (and possibly a job) is to mention any connections you have to the company.  

Be sure you let whoever you are name dropping know that you’re doing this…you want to make sure if they get asked about you they have nothing but good things to say about you!   It’s a good idea to put this information early in your letter.   People are much more likely to read your letter if they see that you have a personal connection.

Close your letter out with options on how to move forward to the next step.  

While your ultimate goal with your letter and resume is a job interview, you might not feel comfortable straight out asking for one in a cold call situation.   Of course, if you are…more power to you…but if you feel that a softer approach is called for, try asking instead for information about their hiring practices, job fairs, a tour of the company or even for an informational interview .

What’s an informational interview?

An informational interview is one where you sit down with someone who works in a career or job you want to learn more about.   You’ll learn about what they do, what skills they need to have in order to succeed in their position and what it’s like to work where they work.  

It is NOT an interview for a job…but it could potentially lead to one down the road as whoever you are doing the interview with is now personally acquainted with you.

Remember, the key to success with a cold call cover letter depends on a number of factors including timing and how well you understand the company you are submitting to as well as how thorough your research is. 

Recruiter’s Ad Cover Letter

Many companies these days have turned their entire employee hiring process over to executive search firms staffed by highly trained recruiters.  

These recruiters might work with a number of companies (their clients) and are usually focused on a very specific category of job placement (e.g., engineers, paralegals, etc.).  

The recruiters will often place ads which allows them to pull together large numbers of qualified job candidates.  

Then they’ll go through those candidates and present the best of the best to their clients in the hopes that one of them (or more) will be hired.

To put it bluntly (and in keeping with our blind date analogy) recruiters are the matchmakers of the job world.   The companies tell the recruiters who they are looking for and the recruiters go through the piles of candidates they have on hand and try to find the best fit. 

When you respond to an ad placed by a recruiter and submit your cover letter and resume, you’re not usually submitting it for a specific job…rather you’re providing them with your information and skill set in the hopes that it matches up with a job assignment or opening they get from their corporate clients…and that means you have to take a totally different approach to how you write your cover letter.

Because a recruiter is looking for a specific set of skills to fill open positions , they will almost always start by first looking at your resume before ever looking at your cover letter.

Hang on, if they’re looking at my resume and ignoring my cover letter, then why even include one?

Don’t worry…your cover letter will get looked at…just not right away…which is why the information contained within it needs to be a little different than the information you would normally put into a cover letter.

If after reading your resume a recruiter decides you are a good fit for the position, they’ll turn to your cover letter for more information about you…and what they’re looking for is fairly specific .

A cover letter to a recruiter needs to quickly answer questions they might have about your eligibility and willingness to do the job they are pitching you for .  

You want to use your cover letter to explain what you can do, what you are qualified to do, and what you require in order to accept the job if it’s offered to you.

Start your letter out with a personal salutation.   You are essentially going to be represented by your recruiter so it’s a good idea to know who is passing your information around.

Your first paragraph should be a quick introduction into what you are and what you do.   They need to know what you are currently doing and where you are doing it.   You should also include in this section why you are looking for a new job and what you hope to get out of establishing a relationship with your recruiter.

The second paragraph should outline your skills and accomplishments as well as your background.   This is the paragraph where you lay out exactly why you believe you would be an asset to the recruiter’s clients. 

The third paragraph should cover the jobs and industries you are looking for employment in.   It’s also the paragraph where you discuss your salary history as well as your current salary range requirements. 

** SALARY SIDE NOTE :   Normally with cover letters you do NOT want to include salary information.   We’ll discuss this more in depth later on in this article, but for now, be aware, this is one of the few times when it’s not only acceptable, it’s necessary.

Make sure you also include whether or not you’d be willing to travel or relocate.  

Finally, make sure you include your availability and when you would be able to start a new job if offered.

Recruiter Cold Call Cover Letter

Submitting a cold call cover letter and resume to a recruiter is a lot like submitting a cold call cover letter to a company; you’re reaching out to someone who is not soliciting for applicants in the hopes of being considered for a position that may or may not exist .

When we went over Recruiter Ad cover letters, we told you that the recruiters would look at your resume first and your cover letter second…which in that scenario is true.  

In this scenario, where you are reaching out to them rather than responding to an ad or solicitation they’ve generated, they are absolutely going to look at your cover letter first…if for no reason other than to figure out who you are and why you’re contacting them. 

The best way to ensure that your letter and information gets a serious look is by doing your research on the recruiter you are contacting ahead of time.  

Recruiters are usually very specific about who they’re looking for and what they’re recruiting for, so it’s important that you contact someone who represents the field you are qualified to work in.

The first paragraph is where you introduce yourself.   Let the recruiter know who you are and what you are/what you do.   You also want to let them know what you would like to do and what sort of job you are looking for and why you are looking for a new job.   Make sure you are specific and provide any details you think might help them in matching you with the right company should an opportunity arise.

The second paragraph should outline your skills and accomplishments as well as your background.   This is the paragraph where you lay out exactly why you believe you would be an asset to the recruiter’s clients and should be included in their pile of potential pitches.   It’s also the paragraph where you let the recruiter know clearly what type of work you are interested in, be it full time, part time, permanent or freelance.   Make sure you decide ahead of time and stick with it.   A recruiter needs to know your level of commitment to the jobs they are submitting you for.

The third paragraph is where you discuss your salary history as well as your current salary range requirements. 

** SALARY SIDE NOTE PART DEUX :   As we said above with Recruiter Ad Cover Letters, discussing your salary in a cover letter is normally not done.   We’ll discuss this more in depth later on in this article, but for now, be aware, this is one of the few times when again it’s not only acceptable, it’s necessary.

Finally, make sure you include your availability and when you would be able to start a new job if offered. 

With a recruiter cold call letter, you don’t normally include how you plan to follow up with them.  

Recruiters are incredibly busy and are highly trained in what they do.   Although you might be tempted to reach out to them, hold off.   Bothering them isn’t going to get you anywhere.  

If they see something in you that warrants their attention, they will reach out to you.

Direct Mail Campaign Cover Letter

A Direct Mail Campaign is where a job seeker sends out hundreds of letters and resumes to potential employers in the hopes of securing an interview or position.  

Although similar to the Cold Call Cover Letter in that you are submitting to companies that aren’t currently advertising positions, it’s a much less focused process and involves you sending the same cover letter and resume out to everyone in the hopes that someone responds back.

When you do a Direct Mail Campaign Cover Letter, you want to avoid anything that would specifically apply to one company over another.  

Because you’re sending this same letter out to multiple companies, you want to be general enough for it to apply broadly, but not so general that it works against you.

Your cover letter should start out by introducing the reader to who you are and what you do as well as what job you are seeking. 

The next paragraphs should detail your skills and experience with the job you are seeking and why you are qualified to do it.

Finally, be sure to wrap your letter up with information on how the company can contact you if interested. 

**A WORD OF CAUTION WITH DIRECT MAIL CAMPAIGNS:   While it might seem like this method is more efficient than targeting and tailoring your information for specific companies and jobs, it can also work against you.   Most hiring managers can quickly recognize a direct mail letter and will discard it as ‘spam.’

Referral Cover Letter

A Referral Cover Letter is one you send after someone who works with the company or has contacts within the industry refers you .  

It is similar to any other company cover letter with the exception of the opening paragraph.

Make sure to introduce yourself and also mention the individual who referred you to the company or position.  

If possible, include anything specific your contact has told you about the position or the person you are reaching out to .

Once you have finished your introductory paragraph, use the rest of your letter to discuss your skills , education , background , training … anything that will help to show that you are a good fit for the position .

Finally make sure you close your letter with your plans for following up with them and how they might contact you with any questions.

Blind Posting Cover Letter

A blind job posting is one in which a company posts a job opening but decides to remain anonymous.  

A company might decide to blind post for a high profile position they don’t want to call attention to so as not to appear lacking in leadership.  

Other times it’s meant to build excitement and mystery to help increase the number of applicants. 

Submitting to a blind listing means tailoring your letter to the company is going to be difficult…but it doesn’t have to be impossible…and that extra bit of sleuthing can help really elevate your application above the rest of the entries. 

A good place to start is by taking a closer look at the posting.   Is there a fax number or email included?   Sometimes you can get lucky, and with a bit of internet digging, trace those backwards to find out what company those are attached to .   The same goes for a physical address or P.O. Box.

Look for key phrases as well.  

Is the company referencing anything specific like “we have been ranked number one in employee retention and satisfaction for the past five years.”?  

Type that phrase into your favorite search engine and see what pops up. 

Of course, the goal of figuring out who the company is isn’t so you can reveal how smart you are in your letter…rather, it’s to help with your tailoring process.  

Proving you’re a master detective could potentially backfire…especially if you’re wrong.   Instead of bragging about your digging skills, use what you learn to help show why you’re a perfect fit for the job.

How do you address a cover letter for a blind posting?  

Ideally you want to make sure your letter is personal and that means addressing it to a specific individual, but in a situation like this, you have to consider other options.  

In the event you figure out exactly what company is hiring for…and there is absolutely NO DOUBT about their identity, then you could potentially go online, look at their website and see who is overseeing hiring…but we’re going to strongly caution you against this.   Again…you could be wrong…or worse…look creepy and stalkerish.  

This is one instance when using “Dear Hiring Manager” is perfectly acceptable.

Once you get this all done, it’s time to tackle the content of your letter.   Again, because this is a blind posting, it’s going to be tough tailoring your information.  

That means you have to pay extra close attention to exactly what the posting says.  

Go over it carefully and pay attention to exactly what the company is looking for.  

Make sure you highlight exactly how you fit what they’re looking for and include examples demonstrating your skills, knowledge and experience .  

If the posting contains specific instructions, be sure to follow them to the absolute letter.   This is a good thing to do no matter what, but in a blind posting, it can be the make or break.

In a normal job posting where you know who you are applying to, your closing paragraph should always include how you plan on following up with the company.  

Unfortunately with blind job postings, that’s not possible.   Regardless, you want to make sure your final paragraph is strong and lets the hiring manager (whoever they are) know that you are looking forward to the possibility of discussing the position in greater detail at an in person interview.

Internship Cover Letter

An internship is a great way to get your foot in the door and learn more about a company/career you are thinking of pursuing.  

Just because it’s an internship and not an actual job doesn’t mean you shouldn’t treat it just as seriously.

Make sure when you’re addressing your letter that you’re sending it to the right individual.   Many times with internships they’re facilitated by the educational institution you’re attending and will provide you with specific contact information.  

If you are securing your own internship and not receiving university assistance with the process, make sure you do your research ahead of time and find out who will be reading your letter. 

Start out your letter by clearly stating your intent to secure an internship so there is no confusion and your letter ends up in the wrong pile…or worse, the trash.

Always include your educational background information ; what you’re studying and where .

As you continue into the body of your letter, don’t allow yourself to be intimidated by your lack of “work” experience.   When applying for an internship, it’s okay to have less experience than someone who is employed in the field you are entering.   In fact, it’s expected!  

An internship is an opportunity to learn.   Including a paragraph about what you hope to take away from this internship and how it will help you achieve your long term goals is a great way to show enthusiasm and set you apart from the crowd .

No Prior Work Experience Cover Letter

If you’re just entering the job market or a recent graduate, it can be intimidating writing cover letters without any experience.  

Not to worry!

It’s still absolutely essential to send out a cover letter…we just have to tailor it a bit differently. 

Writing a cover letter for an entry level position, or to a job you have no experience in is very similar to the letter you would write as an intern.   It’s perfectly fine to highlight your non-employment related experiences… if they are relevant to the job.

For recent graduates, make sure to include where you went to school and how what you’ve studied relates directly to the job you are applying for .

Volunteer experiences ,  internships ,  related classes , projects ,  leadership experiences ,  extracurricular activities  and your skills that pertain to the position you’re applying for all can and should be mentioned in your cover letter .

A lack of experience doesn’t mean you’re allowed to have a lack of knowledge about what you’re applying for and the company you’re applying to.  

That means you still have to do your research!  

Make sure you know everything you can about the company . Visit their website . Read their blog . Get inside their corporate heads and figure out how you and what you bring are the perfect fit !

If the job posting has buzzwords, be sure to include those in your letter and make sure they relate to the skills you’ve got.

Finally, as with any and all cover letters, be honest, be succinct, be professional.

Check out our new blog post that covers 12 great cover letter examples!

 Let’s Talk About Salary, Baby

As promised, we’re going to quickly discuss if and when you should bring up salary requirements in your cover letters.

Generally you DO NOT and SHOULD NOT include this information in your cover letters (with the exception of the two Recruiter specific letters we discussed above).  

If an employer does not require you to include any salary information (including history, requirement or range) then don’t put it in there.  

There is a time and a place for the salary discussion and we cover that in our article “ How To Negotiate Salary During The Interview Process. ” 

If an employer asks you for your salary information but doesn’t require it, hold off on passing that information on until it becomes an actual requirement.

But what do you do if an employer says you must include this information in order to apply?  

One way to tackle this tricky subject is to give a salary range.   Make sure you do your research ahead of time to determine what your job is worth and be sure to make your range realistic.   Also make sure that you are able to be flexible within that range should your employer decide to negotiate. 

Another way to answer this question is to state that your requirements are negotiable and that you are willing to factor in things like benefits and the actual position itself.

No matter what you put down, be sure to state clearly that your salary requirements are flexible and open to discussion. The last thing you want to do is lock yourself into a rate that is so high you lose the job or so low you find yourself being offered far less than what you’re worth .

Keep in mind that although most employers have a salary range for a position already figured out before you even walk through the door, it’s not set in stone.   If you are the Perfect Candidate (and you are!) a good employer will figure out how to pay more for you if they feel that will get you to accept the job…  

This won’t happen, however, if you lock yourself into a number too early in the game.    

So why is it okay to tell a recruiter my salary history and range but not a potential employer?

When you give an employer salary information, you are limiting your ability to negotiate.   Without the ability to negotiate, you run the risk of being offered or accepting a job for less than you deserve.

A recruiter, however, needs to know your salary information so they can use that information when pitching you for jobs to their clients.  

A recruiter is paid only after they fill a position for a client, and that fee is covered by the client themselves.  

Usually that fee amounts to a percentage of whatever the first year’s compensation for the new employee ends up being which means it’s in the recruiter’s best interest to try to get you as high a rate as possible. 

Recruiters also need to know this information so they can avoid pitching you for jobs that are lower than your range .  

It doesn’t do them any good to have an employer offer to hire you and have you turn it down because you aren’t happy with the salary. 

However, to prevent yourself from being locked into a situation where you are again faced with being offered too little or asking for too much, keep your answers in range form and base those numbers off of real world examples and your research.

Cover Letter Samples

Ok, so we’ve basically covered everything you could ever need to know about cover letters.   But I know what you might be thinking…

“Can I get a cover letter sample or two please Mike?   I’m basically an expert now but it would be much easier if I could just start with a cover letter template.”

Look, we covered a ton of stuff in this article so I don’t blame you.   So what we decided to do is enlist the help of our friends over at vault.com who have a treasure trove full of great cover letter samples that you can use as a guideline for your own letter.

But here’s the deal.   Hiring managers are smart AND have access to these websites as well, so you don’t want to simply choose a sample cover letter and then just completely rip it off.   Take the time to make it your own, because it will pay off in the long run.

Copying a cover letter example word for word will only make you sound like someone other than yourself, and that is not what we are trying to do here!

Ok so Vault separates their cover letter templates into four distinct categories, so go ahead and click the link below that applies to your situation the most:

Cold Call Cover Letters

Direct mail cover letters, response to ad cover letters, referral letters.

Those four categories above should give you enough examples of cover letters to get you prepared for writing your own!

If after sending your cover letter and your resume you don’t hear from the company within a couple of days, a quick “wanted to be sure you had received my application” email is an entirely appropriate follow-up, even without telling them that you will be following up first.

If you do end up needing to write a thank you note , you absolutely should slip in a line like “ I really think my (skills and talents that are relevant to the job) would be great for (the company), and want to make sure my application didn’t get lost or submitted incorrectly. ”

You can also throw in something again about why you want to work at that company – mention some company values or exciting projects to show that you’ve done your research and are really interested in them specifically.

And don’t forget to study as many cover letter examples as you can!  Especially the cover letter example that we laid out for you in detail in this article.

So there you have it!   How To Write a Cover Letter 101 .  

By following what we’ve laid out here for you, your cover letter is going to be a single paged professional introduction aimed at getting you in the door and on your way to an interview .  

By using our tailoring method and infusing the body of your letter with keywords and the qualities the employer is looking for, you’ll be positioning yourself for a spot at the top of their list of potential candidates.

Just remember, dating analogies aside, it’s probably a good idea to leave the flowers and chocolates at home.

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Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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5 Elements Every Cover Letter Outline Needs

In This Guide:

What is a cover letter outline, 1. cover letter header: your first impression, 2. first paragraph: grab their attention and never let go of it, 3. body paragraph: tell your story, 4. call to action, 5. sign-off.

You just found the perfect job posting, but when you went to apply, you were told that you need a cover letter.

Don't stress one bit!

Cover letters don't have to be complicated, but they are an important piece of the application process.

Sending a cover letter opens up the opportunity for an interview by sharing your story–your triumphs, accomplishments, and skills–to a hiring manager.

It's like getting one foot in the door.

In this article, we're going to look at all the major elements of a cover letter outline, and discuss:

• How does a cover letter header function?
• How can you grab the attention of the reader in your opening paragraph?
• How can you breathe life and personality into your cover letter in the body paragraphs?
• What is a call to action, and how to use that to get yourself an interview?

If you're interested in learning more about how to craft a killer cover letter, Enhancv has 500+ Cover letter examples which have been updated for 2022.

Upload & Check Your Resume

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Cover letters are a professional letter sent to a hiring manager which shows your skills and abilities in the job that you're applying for. The format for a cover letter outline helps you to know exactly what you need to include, and what you can keep out.

Often overlooked, cover letter headers are an important part of the cover letter structure because they provide all the information that a hiring manager needs to contact you.

But it's more than just your personal information.

A properly formatted cover letter header shows a hiring manager that you've done your research and learned more about the company, as well as addressing the letter to a specific hiring manager.

Let's check out the major elements of a cover letter header:

• Your Personal Information : This first section of the cover letter header includes your name, your email address, and your phone number. You may also want to include your address and the current job title.
• Date : Include the date on which you wrote the letter.
• The addressee's information : This may take some time to find, but look for the hiring manager's name, their position within the company, as well as the name of the company and the mailing address.
• Salutation : The last section of the header, the salutation, allows you to address the letter to a specific person - Dear Mr./Ms. [hiring manager's name]

It's critical to put in a bit of effort to find the hiring manager's name and their position in the company, as this shows that you have gone above and beyond and have researched the position more fully.

Try to avoid the generic sounding , "Dear hiring manager" in the salutation.

Before you write the body of the letter, look over your resume header and cover letter header to make sure that they match. Any mistakes in grammar or spelling, as well as addresses and contact information, can cause your resume and cover letter to be thrown out.

If you create a general cover letter template, a cover letter which you can use when applying for several jobs, you won’t need to update your own personal information for each cover letter.

Let's dive deeper into how to start your cover letter by looking at ways to captivate the reader.

The first paragraph of your cover letter outline should open strong by explaining why you are the ideal candidate for the position, and why you think you'll fit well within the company.

Start by providing the name of the position that you are applying for and express interest in the position.

Show that you've learned a little about the company's culture, values, and mission. One of the best ways to find more content about the company is to look through the job application itself. There, you may find the values and vision of the company written for new applicants.

Here are some other places that you may ‌find information about the company that you can include in the first paragraph of your cover letter:

• The company website
• Executives' social media accounts
• From family or friends who have worked at the company
• Marketing and email materials.

The first paragraph is a brilliant spot to share about what interests you about becoming a part of the team, but avoid focusing the entirety of your cover letter on what you love about the company.

You can quickly mention your admiration for the company, and then head onto sharing about yourself and what makes you a great fit for the company as well.

We know, you don't like to talk about yourself.

We get it, but in a cover letter, you can leverage your experiences to show that you're the best person for the job.

Ultimately, your cover letter should weave a compelling narrative about why you are the most competent person for the job.

This is the place where you can explain why the skills and abilities that you've gained over years of experience in your field will make you the ideal candidate to fill the position.

One quick note about the tone of your cover letter: it should appropriately match the tone of the job application and the company that you're applying for.

If you're applying for a creative company, one that uses informal language in the job application, social media posts, and marketing materials, you may be free to use a little more informal language when you are explaining about your achievements.

However, if you're applying for a more conservative company, like a financial institution or a law firm, air on the side of caution and keep it as formal as possible.

Here are three things to remember about tone when writing a cover letter:

• Use strong action words to describe your accomplishments.
• Avoid sharing personal details, including negative feelings about your current workplace or your current manager.
• Be humble, and include others who have helped you along the way, like your current manager and other team members.

Highlight Hard and Soft Skills

Hard skills are technical skills that you gain through schooling and work experience, while soft skills are people skills, which are developed as you collaborate in a team setting. Both are great to put on a cover letter because they show your level of competency to work in a team environment or independently.

Some soft skills that you can include on your cover letter include:

• Verbal and written communication
• Problem-solving skills
• Leadership skills
• Adaptability
• Ability to work within a team

Use Concrete, Quantitative Examples

Try to stick to quantitative results based information when you are sharing about your professional skills and accomplishments .

For example, if you are part of the sales team at your current company and watched profits increase, mention, "In the first quarter of 2020, I was on a team that spearheaded an initiative that increased profits 5%, even during the economic downturn."

By including percentages and actual, tangible numbers, the hiring manager can see and evaluate how much your work has been beneficial to your current company.

Now that you've hooked the reader with your achievements, reel them in with a great call to action.

The last paragraph in the cover letter format is a call to action, the place where you can address to the hiring manager about your willingness to apply for the position.

Be persuasive here, and since you've already got your foot in the door, try to pry it open a bit more to get that interview.

If a hiring manager has read through your cover letter, there's a good chance that they would like to speak to you more about interviewing for the position.

Your call to action should be focused on getting the hiring manager to follow-up with you, either through an interview or for further discussion.

This last section of your cover letter can be a simple "Sincerely" followed by your name. You can also add a personal touch by signing the cover letter just above your name.

• The cover letter header is your first introduction with the hiring manager, so format it correctly and make sure it matches your resume.
• Grab the attention of the reader by tailoring the first paragraph of your cover letter to the company and position that you're applying to.
• Set the tone of your body paragraph by using strong, action words, as well as data driven results.
• Share your interest in the position and your desire to be interviewed for it with a call to action.

If you need a bit of help with crafting your own custom cover letter, check out Enhacv's Cover Letter Builder . The CL builder offers you the ability to create a cover letter from scratch using superior templates and advice from experts in their field.

I like to think that cover letters are first impressions, and with the help of the CL builder, you can create the perfect first impression.

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Cover Letter Outline Guide With Expert Examples

Written by Mark DeGrasso

May 22, 2023.

When it comes to job applications, your cover letter is often the first impression you make on a potential employer. It’s important to make sure that your cover letter stands out from the crowd and showcases your qualifications and experience in the best possible light. One of the best ways to do this is to follow a well-structured cover letter outline. In this article, we’ll take a deep dive into the elements of a successful cover letter outline, with expert examples and tips to help you create a standout application.

Why The Right Cover Letter Outline is Important

The job market is more competitive than ever, and recruiters and hiring managers often have hundreds of applications to sort through for a single position. Your cover letter is your chance to make an impact and convince the reader that you’re the right candidate for the job. A clearly structured and well-organized cover letter helps you to do just that, allowing you to highlight your relevant experience and qualifications and demonstrate why you’re a great fit for the role.

When it comes to crafting a cover letter, having a strong outline is essential. Not only does it help you to organize your thoughts and ideas, but it also ensures that you don’t miss any important details that could make or break your application. A good cover letter outline should include an introduction, body paragraphs, and a conclusion, each of which serves a specific purpose.

The introduction is where you introduce yourself and explain why you’re applying for the position. This is your chance to grab the reader’s attention and make a strong first impression. In the body paragraphs, you should highlight your relevant experience and qualifications, and explain why you’re the best candidate for the job. Use specific examples and data to back up your claims, and be sure to address any concerns or questions that the reader may have.

Finally, the conclusion is where you wrap up your cover letter and reiterate your interest in the position. You should also thank the reader for their time and consideration, and include your contact information so that they can get in touch with you if they have any further questions or want to schedule an interview.

In addition to having a strong outline, it’s also important to tailor your cover letter to the specific job and company you’re applying to. This shows that you’ve done your research and are genuinely interested in the position, and can help you stand out from other applicants.

Overall, taking the time to craft a well-structured and tailored cover letter can make all the difference in your job search. By following a strong outline and highlighting your relevant experience and qualifications, you can convince recruiters and hiring managers that you’re the right candidate for the job.

Generate Better Cover Letters With AI

In an increasingly digital age, it’s essential to leverage smart tools to ensure you stand out in the job market. One such tool is an AI Cover Letter Generator , which can take your application to the next level. This cutting-edge tool offered by YourCoverLetter.com employs advanced AI algorithms to create a perfectly tailored and persuasive cover letter, aligned with the job description and your unique profile. Just input your job description and details about your skills and experience, and let the AI do the rest. It’s a simple, efficient, and effective way to boost your chances of landing that dream job. Check out the AI Cover Letter Generator today, and let AI streamline your cover letter writing process.

Cover Letter Header Example and Tips

When it comes to creating a cover letter, the header is just the beginning of the process. While it is important to make sure that your contact information and the details of the employer are clearly presented, there are a few other things to keep in mind when crafting this section of your cover letter.First and foremost, it’s important to make sure that your header is tailored to the specific job you’re applying for. This means that you should do some research on the company and the position, and use that information to inform your header. For example, if you’re applying for a job at a tech startup, you might want to use a more modern font and include your LinkedIn profile or website in addition to your phone number and email address.Another important thing to keep in mind is that your header should be consistent with the rest of your cover letter. This means that you should use the same font and formatting throughout, and make sure that your header is aligned with the rest of the text.Finally, it’s important to remember that your header is just the first impression that your potential employer will have of you. While it’s important to make sure that it’s clear and professional, it’s also important to use the rest of your cover letter to showcase your skills, experience, and enthusiasm for the job. So don’t be afraid to get creative and let your personality shine through!

Cover Letter Salutation Example and Tips

The salutation is one of the most important parts of your cover letter, as it sets the tone for your entire application. It’s your greeting to the employer, and should be tailored to the person you’re addressing and the tone of the position you’re applying for. A well-crafted salutation can help you stand out from other applicants and make a great first impression.

When addressing the hiring manager, it’s important to be professional and not too informal, while also showing that you have done your research on the company and understand the tone and style of their communication. This will help you demonstrate that you’re a good fit for the organization and that you’re serious about the position.

Here’s an example of a strong cover letter salutation:

Dear [Hiring Manager’s Name],

Notice how the salutation is personalized with the hiring manager’s name. Addressing the employer by name is always preferable to using a generic “To Whom It May Concern” or “Dear Sir/Madam”. It shows that you have taken the time to research the company and find out who will be reading your letter.

When crafting your salutation, it’s important to do your research on the company and use a greeting that matches their tone and style of communication. For example, if you’re applying for a job at a creative agency, you might use a more informal greeting that reflects the company’s laid-back culture. On the other hand, if you’re applying for a job at a law firm, you should use a more formal greeting that reflects the seriousness of the position.

Finally, it’s important to avoid using overly informal language or humor in this section. While you want to show your personality and enthusiasm for the position, you don’t want to come across as unprofessional or disrespectful. Stick to a tone that is polite, friendly, and professional, and you’ll be off to a great start.

So remember, when writing your cover letter, take the time to craft a strong salutation that demonstrates your professionalism, research, and understanding of the company’s tone and style. With a little effort, you can make a great first impression and stand out from the competition.

Cover Letter First Paragraph (Intro & Purpose) Example and Tips

The first paragraph of your cover letter is your chance to make a great first impression. It should introduce yourself, explain why you’re applying for the position, and grab the reader’s attention. This section is critical because it sets the tone for the rest of your cover letter.

When writing your first paragraph, it’s important to keep in mind that you’re not just introducing yourself, but you’re also selling yourself. You want to convince the reader that you’re the best candidate for the job and that you’re excited about the opportunity to work for their company.

Let’s take a look at an example:

As a highly experienced marketing manager, I was excited to see that ABC Company is seeking a candidate with my qualifications. With over 10 years of experience in the marketing industry, I am confident that I could make a valuable contribution to your team.

In this example, the candidate clearly introduces themselves as a marketing manager and highlights their years of experience in the industry. They also express their excitement about the opportunity to work for ABC Company.

Here are some tips to keep in mind when writing the first paragraph of your cover letter:

• Introduce yourself and include your current job title and experience level.
• Explain why you’re interested in the position and why you think you would be a good fit for the company. Do some research on the company and mention specific things that you admire about them.
• Keep the tone positive and enthusiastic. Show your passion for the industry and the role you’re applying for.
• Avoid using generic phrases like “I’m writing to apply for the position of…” Instead, try to be more creative and engaging.

Remember, the first paragraph of your cover letter is your chance to make a great first impression. Use it wisely!

Cover Letter Second Paragraph (Qualifications & Experience) Example and Tips

The second paragraph of your cover letter is a critical section that can make or break your chances of landing the job. It’s your chance to showcase your qualifications and relevant experience that make you the ideal candidate for the position. To do this, you need to tailor your cover letter to the specific job requirements. Read the job description carefully and identify the key skills and experiences that the employer is looking for. Then, highlight your own skills and experiences that match these requirements. For example, if the job requires strong communication skills, you could mention your experience in leading presentations or facilitating meetings. If the job requires project management experience, you could highlight your experience in managing budgets, timelines, and teams. It’s important to use specific examples and achievements to demonstrate your abilities. This not only shows that you have the skills and experience required for the job, but also helps you stand out from other candidates who may simply list their qualifications without any supporting evidence. For instance, if you’re applying for a marketing position, you could mention how you increased website traffic by 50% through a successful social media campaign. Or, if you’re applying for a management role, you could highlight how you reduced employee turnover by 20% through a new employee engagement program you implemented. Quantifying your achievements is also a great way to show the impact you have made in previous roles. This could include metrics such as revenue generated, cost savings, or customer satisfaction ratings. By providing concrete numbers, you demonstrate that you are results-driven and have a track record of success. In summary, the second paragraph of your cover letter is your chance to shine and demonstrate your qualifications and relevant experience. By tailoring your cover letter to the specific job requirements, using specific examples and achievements, and quantifying your impact, you can make a strong case for why you are the ideal candidate for the job.

Cover Letter Second Paragraph (The Call to Action) Example and Tips

The call to action is an essential part of your cover letter, as it shows your eagerness to move forward in the hiring process. This is your chance to make a strong impression and convince the employer that you are the right fit for the job. To make your call to action effective, it’s important to be assertive and confident in your language. Use phrases like “I would be honored” or “I am excited” to convey your enthusiasm for the role and the company. This will show the employer that you are genuinely interested in the position and eager to contribute to their team.In addition to expressing your enthusiasm, it’s also important to ask for the next step in the hiring process. This could be an interview, a phone call, or even a follow-up email. Make it clear that you are ready and willing to move forward in the process and that you are eager to learn more about the position and the company.Finally, be sure to thank the reader for considering your application and express your interest in hearing back from them. This shows that you are respectful and professional, and that you value their time and consideration.Overall, the call to action is a critical part of your cover letter, and it’s important to get it right. By being assertive, confident, and enthusiastic, you can make a strong impression and increase your chances of landing the job.

Cover Letter Closing and Signoff Example and Tips

The closing of your cover letter is just as important as the opening. It’s your last chance to make a good impression on the employer and leave them with a positive feeling about you as a candidate. Your closing should be professional, courteous, and match the tone of the letter.

When it comes to choosing a signoff, there are a variety of options to choose from. Some common signoffs include:

• Best regards,
• Respectfully,
• Yours truly,
• Warm regards,
• With gratitude,
• Kind regards,
• All the best,
• Looking forward to hearing from you,

When choosing a signoff, consider the tone of your letter and the relationship you have with the recipient. If you’re applying for a job, you may want to choose a more formal signoff, such as “Sincerely” or “Respectfully.” If you’re writing to a friend or colleague, you may opt for a more casual signoff, such as “Take care” or “All the best.”

Once you’ve chosen your signoff, be sure to include your name and any contact information you want to share. This can include your phone number, email address, and LinkedIn profile.

Remember, the closing of your cover letter is your last chance to make a positive impression on the employer. Make sure everything is spelled correctly and that the formatting is consistent and easy to read. A well-crafted closing can leave a lasting impression and set you apart from other candidates.

Discover Inspiring Cover Letter Examples

When it comes to job applications, a cover letter can be the key to standing out from the crowd. But where do you start? A good first step is to explore Cover Letter Examples to understand what a high-quality cover letter looks like. By visiting YourCoverLetter.com , you’ll find a broad selection of real-world examples across various industries that can serve as a fantastic starting point. These examples can guide you in showcasing your skills , experiences, and unique attributes in a compelling way. So, start exploring the variety of Cover Letter Examples on our site today to kickstart your successful job application journey.

Cover Letter Outline FAQs

Now that you have a better understanding of how to structure your cover letter, you may still have some questions about how to make your application stand out. Here are some frequently asked questions about cover letter outlines.

• Should I address my cover letter to a specific person? It’s always better to address your cover letter to a specific person, if possible. This shows that you have done your research and are genuinely interested in the company and the position. Addressing your cover letter to a specific person also makes it more likely that your application will be read by the right person. You can often find the name of the hiring manager on the company website or on LinkedIn. If you can’t find a specific name, you can use a generic salutation such as “Dear Hiring Manager” or “Dear Recruiter”.
• What if I don’t have any directly relevant experience? If you don’t have direct experience in the field or industry you’re applying for, don’t worry. Many employers are willing to train the right candidate, especially if they have transferable skills and a strong work ethic. Focus on transferable skills and experiences that demonstrate your ability to learn quickly and adapt to new environments. For example, if you’re applying for a sales position but don’t have any sales experience, highlight your customer service skills and your ability to communicate effectively with clients.
• How long should my cover letter be? Your cover letter should be no more than one page long. Keep your writing concise and focus on the most important information. Use short paragraphs and bullet points to make your cover letter easier to read. Remember, your cover letter should be a teaser that entices the employer to read your resume and invite you for an interview.
• What’s the best way to make my cover letter stand out? The best way to make your cover letter stand out is to customize it for the specific job you’re applying for. Don’t just copy and paste a generic cover letter. Take the time to research the company and the position, and tailor your cover letter to highlight your relevant experiences and skills that match the job requirements. Use specific examples and bullet points to make your achievements stand out. For example, instead of saying “I’m a hard worker”, say “I consistently exceeded my sales targets by 20% and received the Employee of the Month award three times in the past year”.

Remember, your cover letter is your chance to make a great first impression and stand out from the competition. Follow these guidelines and expert examples for a strong cover letter outline, and you’ll be well on your way to impressing potential employers and landing your dream job.

Table of Contents

• Resumes and Cover Letters

Cover Letter Outline (With Examples)

Table of Contents

A cover letter is a simple communication explaining why you, out of all the applicants available, are the best pick for the job. Every company doesn’t require cover letters, but they represent the skills and background experience that help you stand out from the crowd.  Before putting the digital pen to paper for your cover letter outline, it’s crucial to understand proper cover letter formatting and etiquette to ensure you set the right tone. 

Begin by choosing traditional, commonly accepted professional fonts such as Calibri or Arial, and set your font size between 10 and 12. 

Every paragraph on your cover letter should be left-aligned and double-spaced. A spacing of 1 – 1.15 between lines is traditional, and lastly, the margins should be spaced 1 inch on both sides. 

Most of these settings, except the spacing, are default settings on Microsoft Word. Make sure to keep your cover letter outline in PDF format to preserve the professional layout you’ve created.

Another critical step before you sit down to write your letter is to craft a cover letter outline. Doing so allows you to structure your points—namely, why you’re a perfect candidate—throughout your paragraphs to engage the hiring manager. 

Over time, the structure has become standardized to match the following cover letter outline template:

• A header with contact information and the date
• A customary greeting
• An opening, middle, and closing paragraph
• A complimentary close and signature

A well-structured, logically progressing cover letter outline signals professionalism and level-headedness to the reader and demonstrates that you have put thought and effort into your work to make your cover letter outline stand out among other applicants.

Writing Your Cover Letter

First, begin with a header that provides relevant contact information: 

Street Address

City, State ZIP

Month Day, Year

Employer Name

An appropriate greeting will follow this:

Dear Mr./Ms. (name): 

Ultimately, the body of your cover letter is the crux of your argument and the main contributor to your likelihood of success. Your goal is to persuade the person reading your letter that you have the skills, experience, and passion for filling the role they are missing. 

Generally, the first paragraph should  hook  the reader’s interest while showcasing your knowledge of the company, why the job interests you, and how you learned about the opportunity. 

The second paragraph handles your background and qualifications, referring the employer to your enclosed resume. 

The concluding paragraph summarizes the first two paragraphs, expanding your skills and knowledge while reiterating the finer points. It should explain how your capability meets the company’s needs for the particular job.  

Stand out; don’t stand aside. Toot your own horn a little regarding your interest in the company’s work, your ethical standards, and any prior achievements you’re proud of to set yourself apart from the other entries. 

For best results, consider following the method of the four P’s: prime, promote, persuade, and proofread.

The first and most crucial step in getting a potential employer to take your cover letter seriously is to engage them with a hook and prime them to form a positive initial impression of you. 

It’s too easy for hiring managers, who spend too long staring at similarly-formatted pieces of paper, to gloss over your cover letter and not give you a second thought. 

It’s not their fault; if you’ve ever read a long wall of uninteresting text, you know the feeling. That’s why it’s crucial to hook your reader immediately so that the reviewer pays attention to what you have to say rather than casually glancing over.

One of the simplest ways to catch the reader’s attention is to include the name of the person you are writing to. 

“Dear Mr. Davis,

As an experienced writer with a range of experience in technical and analytical writing, I’m thrilled to apply for your technical writing position at Fluid Solutions.”

If you don’t know who that is, address the hiring department. Demonstrating that you’ve done a little digging to correctly reference your potential future employer goes a long way to creating a positive impression.

Based on the development of your cover letter outline, the following line in your writing should be a hook. Tout a particular skill you’ve developed, tell a story of how you contributed to solving a problem in a prior workplace. 

For example:

“I interact well with people, and those social skills benefit me when it comes to resolving problems. As a teacher at X, I had a parent come into the office furious over his child’s grades. Before I went into the conference room, a coworker warned me that he was ‘really mad.’ To her surprise, when we emerged from the room, he was laughing and shaking my hand.”

When considering the scope of your achievements, “. . . find three things about yourself that you want to highlight. Focus all of your communication on those three elements.”  (   The Guardian

Ask yourself the following questions and craft a 1-2-line response:

• What distinguishes me from other applicants?
• What interpersonal skills have I developed in my work experience?
• What skills make me a unique asset to the team?

Now for the best part—the chance to sell yourself. If necessary, expand on your skill set and describe what you know and love about the company:

“Continuing to develop my writing craft is one of my greatest life pursuits. After graduating from Such-and-Such college with my English degree, I’ve had the opportunity to broaden my skill set on several technical and analytical writing assignments working with different companies, including Special Writing Co., We Write, Inc., and Writers for Life.”

A foreknowledge of your potential future employer’s work ethic expectations and company values suggests to the hiring manager that you’re willing to follow departmental guidelines, which is a valuable trait in an applicant.

Most of all, you should express your enthusiasm for your job. Ask yourself: why do you love doing what you do? 

It’s a simple question, but at the heart of the matter, employers are looking for passionate individuals that can contribute to a healthy work environment.

Persuade (Call to Action)

Just like putting a beautiful bow on a gift, wrapping up with a persuasive closing paragraph, including a call to action, is an integral part of your cover letter outline.

You want to avoid going through all the hard work of selling yourself and expressing your personality, then leave the letter without a persuasive closing.

Encourage the hiring manager to call you for an interview or visit your website. The bottom line is that once the hiring manager reaches “Sincerely,” they should have a reasonable expectation of how to move forward with the hiring process. 

“Thank you for considering me. As someone who’s always had a gift for words and has continued to develop that skill set, I’m excited to learn more about this position. As one of your writers, I’ll have the opportunity to create exceptional projects for our clients. To discuss the opportunity to work together more, please contact me at [email protected]”

Here is an example when all is put together:

Always review your work carefully to check for grammar errors, repetition, and non-sequiturs to ensure your cover letter outline is as brilliant as it can be. 

Consider the tone of your cover letter outline and keep it brief. Remember, your cover letter is one of many of the hiring manager will read. Trimming down your unwieldy sentences to get right to the point improves their readability.

The Bottom Line

A cover letter is one of many factors contributing to your chance of getting hired. Still, for some companies, it’s an ample opportunity to demonstrate your professionalism, skills, and personality. 

All told, it’s a chance to advertise yourself, and what could be better?

Further reading:  Cover Letter Tips For First Time Job Applicants, Proper Business Letter Format

How to Write a Cover Letter For an Internship

What Is a Letter of Intent & How to Write One (with Examples)

Curriculum Vitae vs a Resumé: What’s the Difference?

How To End A Cover Letter

Winning Intro Sentences for Resume Cover Letters

Cover Letter Tips For First Time Job Applicants

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Home » 11+ Best Cover Letter With Experience Examples

11+ Best Cover Letter With Experience Examples

As you know, a cover letter is an important part of any job application. It’s your chance to introduce yourself and explain why you’re the perfect candidate for the position. If you have experience in the field, be sure to highlight your experience in your cover letter. You can use specific examples to illustrate your skills and accomplishments. For instance, if you helped increase sales at your previous job, mention that in your cover letter.

These examples will help show the employer that you’re the right person for the job. So, take some time to review our cover letter examples with experience and customize one for your own use. With a little effort, you can increase your chances of landing an interview and getting hired. Good luck!

Table of Contents

How To Write a cover Letter With No Experience?

A cover letter is usually the first step in your job application process. It is an essential tool that allows you to introduce yourself, state your qualifications, and explain why you are the best candidate for the job. While there is no one-size-fits-all approach to writing a cover letter, there are some general tips that will help you create a strong and effective letter.

First, make sure to tailor your letter to the specific job you are applying for. Second, focus on highlighting your most relevant qualifications and experiences. Finally, avoid repeating information from your resume; instead, use your cover letter as an opportunity to elaborate on why you are the ideal candidate for the job. By following these tips, you can write a cover letter that will help you stand out from the crowd and increase your chances of landing your dream job.

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Cover Letter For Internship With Experience

To Whom It May Concern,

Writing to apply for the position of Intern at XYZ Company. It is a recent college graduate with a degree in Business Administration and I have previous experience working in an office setting. I am well-organized, detail-oriented, and have excellent communication skills. I am confident that I can be a valuable asset to your team and would greatly appreciate the opportunity to intern with your company.

Thank you for your time and consideration.

Related: Cover Letter for Internship with no Experience: 09 Samples & Examples

Cover Letter With Experience Sample

To Whom It May Concern The writing in regards to the open position for a experienced ___________ that you have. To attached my resume for your convenience. The have worked as a ___________ for over three years and have gained the skills and experience needed to excel in this role. I am confident that I can be an asset to your team and contribute to the success of your company.

Thank you for your time and consideration. I look forward to hearing from you.

Related: 05+ Best Legal Secretary Cover Letter Samples

Short Cover Letter Examples With Experience

I am writing in regards to the open position for a ___________ that I saw on ___________. I have _____ years of experience in this field and I believe that I am the perfect candidate for the job.

In my previous roles, I have been responsible for ___________. This has given me the skills and experience needed to be successful in this role. I am a motivated individual who is always looking for new challenges.

I would appreciate the opportunity to discuss my qualifications with you further. Thank you for your time and consideration.

Related: 05+ Creative DevOps Cover Letter Samples & Examples

Cover Letter For Job With Experience

The writing in regards to the job opening that you have. It immensely excited about the opportunity to join your team and contribute to your company’s success.

Have three years of experience in the customer service industry, which has taught me the importance of providing excellent service to customers. I possess strong communication skills and a positive attitude, which I believe would be a valuable asset to your team. In addition, I am able to work well under pressure and can handle multiple tasks simultaneously.

I am confident that I have the skills and experience needed to excel in this position, and I am eager to put my skills to work for your company. I look forward to discussing my qualifications in further detail.

Related: 07 Best Cover Letter for Federal Job Samples

Cover Letter For First Job With Experience

To Whom It May Concern, Writing to apply for the position of Sales Associate at your company. I am a recent graduate of XYZ University and have previous experience working in customer service and retail sales. I am confident that I can be a valuable asset to your team and contribute to the success of your business.

Some of my key strengths include:

• Excellent communication and interpersonal skills
• Strong work ethic and motivation to succeed
• ·Ability to work well under pressure and meet deadlines
• Great customer service skills

I would welcome the opportunity to discuss my qualifications and experience with you further. Thank you for your time and consideration.

Sincerely, John Doe. Your Address Phone Number

Your Email Address

Related: Indeed Cover Letter: 07 Templates and Samples

Things To Include in a Cover Letter With No Experience

When you’re applying for jobs, a cover letter is your opportunity to introduce yourself to potential employers and show them why you’re the right person for the job, even if you don’t have any prior work experience. So, what should you include in a cover letter with no experience?

First, start by introducing yourself and explain why you’re interested in the position. Then, highlight any skills or qualifications that make you a good fit for the job. Next, illustrate your passion for the company and explain how you can contribute to their success. Finally, thank the employer for their time and consideration.

By following these tips, you can craft a compelling cover letter that will give you a better chance of landing an interview – even if you don’t have any prior work experience.

Related: What is Cover Letter? Complete Guide To Get any Job.

A cover letter is an opportunity to showcase your skills and experience to an employer. While a resume provides a summary of your work history, a cover letter gives you the chance to highlight your key qualifications and explain why you are the best candidate for the job.

If you have relevant work experience, the body of your cover letter should focus on how your skills and abilities align with the job requirements. Be sure to mention specific examples of how you have made a positive impact in your previous roles. If you do not have professional experience, you can focus on your related academic achievements or extracurricular activities. Remember to emphasize transferable skills that will be useful in the new role.

The closing paragraph of your cover letter is an opportunity to reiterate your interest in the position and thank the employer for their time and consideration. Be sure to include a call-to-action, such as requesting an interview or asking for additional information about the job.

By following these tips, you can write a compelling cover letter that will help you stand out from the competition and increase your chances of landing an interview.

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Optimal Outline for a Cover Letter

A cover letter is a crucial component of a job application, as it serves as your first opportunity to introduce yourself and showcase your skills and qualifications to a potential employer. In fact, 83% of recruiters say they carefully read the cover letters they receive.

Whether you are a seasoned professional or just starting out in your career, the importance of crafting an effective and compelling cover letter cannot be overstated.

In this blog post, we will provide an outline for creating a cover letter that will help you stand out from the competition and increase your chances of landing an interview. From highlighting your relevant experience to demonstrating your enthusiasm for the position, we will guide you through the key elements that every successful cover letter should include.

Table of Contents

1st Paragraph: Career Objective And Professional Introduction

In this introductory paragraph, state your purpose for writing and mention the job you are applying for or your general career interests if there is no specific job opening. You should also highlight your knowledge of the company and why you are eager to advance your career with them.

Start with a strong impression and directly capture the attention of the employer by demonstrating your suitability for the role and expressing your desire to be considered.

Here’s a sample of an opening paragraph for a cover letter:

“I am writing to express my strong interest in the [Job Title] role at [Company Name]. As a highly motivated and results-driven professional with [number of years] of experience in [relevant field/industry], I am confident that I would be a valuable asset to your team.”

2nd Paragraph: Qualifications And Experience

In your cover letter, it’s important to highlight your career experience and qualifications in a way that sets you apart from other candidates. Instead of simply copying the information from your resume, take the time to tell a compelling story about your professional journey and the skills and knowledge you bring to the table.

Emphasize your key qualifications and how they align with the needs of the employer. Showcase both your hard skills and soft skills and provide concrete examples of how you have used them in your current role. Use strong, action-oriented language to emphasize the value you bring to the table and convey your passion for the position. By doing so, you can effectively demonstrate why you’re the ideal candidate for the job.

Here’s a sample of a second paragraph for a cover letter:

“In my current position at [Current Company], I have honed my skills in [skill or responsibility related to the job], and have consistently exceeded my performance targets. I am proud to have played a key role in [achievement or project related to the job], which has helped me improve [aspect of the company].”

3rd Paragraph: Call to Action And Sign-Off

The closing and sign-off of a cover letter is your last opportunity to make a positive impression on the employer. Here are some tips on how to write an effective closing and sign-off:

• Express gratitude: Thank the reader for taking the time to review your application and consider you for the position.
• Reinforce interest: Restate your interest in the role and emphasize your enthusiasm for the opportunity to join the company.
• Provide contact information: Include your email address and phone number, so the employer knows how to reach you.
• Request action: End with a call to action, such as requesting an interview or asking for a follow-up conversation.
• Sign off: Use a professional sign-off such as “Sincerely,” “Best regards,” or “Thank you for your time.” Follow the sign-off with your full name and a typed signature.

Here’s an example of a closing and sign-off for a cover letter:

“Thank you for your time and consideration. I am confident that I have the skills and experience you are looking for, and I am eager to bring my unique qualifications to your team. I would be honored to have the opportunity to discuss my application further in an interview. Sincerely, [Your Name] [Your Signature (if sending a hard copy)]”

Formatting Tips for a Cover Letter

Spacing in a cover letter.

Spacing is an important aspect of formatting a cover letter. A well-spaced cover letter makes it easier for the reader to scan and comprehend the content.

A common format to use is a single spacing within each paragraph, and double spacing between each paragraph and the closing and sign-off. This creates a clear visual separation between the different sections of the letter and makes it easier to read.

Additionally, it’s important to use margins of 1 to 1.5 inches on each side to give the letter a professional appearance and ensure that it fits within the standard business letter format.

Cover Letter Length Guidelines

Your cover letter should be concise and to the point. A typical cover letter should be between one and three paragraphs, or roughly 200-400 words.

The key is to provide just enough information to showcase your qualifications and interest in the role, without overwhelming the reader with too much information. An effective cover letter is one that is well-structured, easy to read, and gets straight to the point.

Aim to focus on your most relevant skills and experience , and how they align with the requirements of the role. Remember, the cover letter is meant to complement your resume, not duplicate it.

Margins and Alignment in a Cover Letter

Margins and alignment play a crucial role in the appearance and readability of a cover letter. The standard margins for a business letter are 1 to 1.5 inches on each side, providing enough white space to make the letter visually appealing and easy to read.

In terms of alignment, left-aligned text is the most commonly used format for cover letters, as it is easy to read and provides a clean, straightforward appearance. Using justified text is also acceptable, but be mindful that it can create awkward gaps in the text and make it more difficult to read.

Cover Letter File Format

The two most common file formats for cover letters are PDF and Microsoft Word documents ( DOC or DOCX ).

PDFs are widely used as they are a secure format that ensures that the document retains its formatting, regardless of the recipient’s computer system. PDFs are also easily accessible and can be opened using most devices and software.

Microsoft Word documents are also a common choice, as they are easily edited and accessible using the most commonly used word processing software.

When saving your cover letter, make sure to name the file in a professional and easily identifiable manner, such as “Your Name – Cover Letter for [Job Title].”

Next Step – Create a Great Resume

Once you’ve composed an effective cover letter and finished formatting, it may be a good idea to take another look at your resume. Here’s a comprehensive step by step guide for composing your resume from scratch.

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How to Create Your Own Cover Letter Outline (5 Easy Examples to Follow)

Learn how to create your own cover letter outline through this guide.

There are different ways to write a cover letter. 

Despite the structure of most applications being similar, there are some noticeable differences. It all depends on what you choose to highlight to your hiring manager. 

While it can be difficult, it’s quite simple when you’re following an effective cover letter outline.

So in this guide, we’ll be going over 5 types of basic cover letter outlines, including how to create your own. This is applicable to professionals at all levels and those of you making a drastic career change. 

Without further ado, let’s dive right in. 

Why Is an Outline Important for Your Cover Letter? 

It helps you write a more thoughtful application.

Think of the outline process as a battle plan for war.  

Without a strategy based on factors such as the number of your troops and the terrain, you’re more likely to lose the battle. 

In terms of writing a cover letter, it means organizing your thoughts and tailoring your application to win the favor of your hiring manager. But what you write about and focus on depends on factors such as:

• Professional strengths
• Years of experience
• Transferable skills
• Job description
• Company culture

Having everything laid out makes it less likely for you to forget any important details. 

It becomes more straightforward to write a coherent application that flows well. Moreover, it helps you write faster since it guides your train of thought so you’ll know what to be thinking about. 

As opposed to writing from scratch, you won’t be as distracted by other thoughts or ideas. 

What Makes a Good Outline for a Cover Letter?

A good cover letter outline ensures you’re not missing any key bits of information. The same applies to resume outline . 

Here’s an example of what an outline for your header section could look like:

• Phone number
• Email address
• Personal address
• Company name
• Name/title of the person you’re addressing

If your entire cover letter is structured like this before writing, it becomes easier to make a concise and well-put-together application. 

That said, a cover letter should include :

• Header section
• Greeting and salutation
• Opening paragraph
• Closing paragraph

5 Basic Cover Letter Outline Examples to Follow

There are multiple ways to outline and structure your cover letter. 

However, it’s not the same for everyone since we’re all at different stages in our professional careers. 

Some of you may have years of experience whereas some of you may not . The former group of job seekers could want to focus on how experienced they are. In contrast, the latter could want to focus on an alternative aspect. 

With that in mind, follow or take inspiration from the outline below that’s most relatable to you. These are especially useful if you’re writing from a Google doc or Microsoft Word document. 

Cover Letter Outline 1: Highlight Your Skills and Experience

The director of marketing cover letter template is a good example of highlighting your skills and experience. 

Here’s a general overview of the outline used:

• State the position you’re interested in and provide a brief introduction of your work background
• Expand on your introduction by describing an overview of key job responsibilities 
• Focus on a previous role where you carried out relevant duties and mention results
• Share your areas of expertise and objectives which show how you’re a good fit 
• Thank the reader for their time and imply the next steps

Cover Letter Outline 2: Highlight Your Results

The event planner cover letter sample positions the job seeker as the ideal candidate to hire. This is because of their years of experience alongside the results they’ve achieved in the industry. 

• State how you came across the job posting and briefly introduce yourself 
• Write about your industry experience and achievements 
• Use bullet points to list further accomplishments with data 
• Mention other skills and technical proficiencies
• Leave a personal note, thank the reader for their time, and drop your contact details

Cover Letter Outline 3: Highlight Your Academic Background

The research assistant cover letter sample emphasizes your academic background alongside your passions. 

• State the position you’re interested in and provide an introduction by mentioning your qualifications and career goals
• Explain how your academic experiences have helped you develop your skills
• Share how your experiences improved your technical proficiencies (feel free to also share the work aspects you’re most passionate abou
• Summarize how you’d be a good fit for the role

Cover Letter Outline 4: Highlight Your Passion and Interest

The senior analyst cover letter has more implications for the future value the applicant could bring to the table. 

• State the position you’re interested in and why you’re keen to work for the company
• Share relevant job responsibilities you carried out in the past
• Write down the aspects of those job responsibilities that fueled your passion
• Explain how you further developed your skills
• Clarify your career goals and imply the next steps

Cover Letter Outline 5: Highlight How You’re a Strong Cultural Fit

This is quite similar to the previous outline. However, the recent graduate cover letter template has a stronger focus on how the candidate aligns with the company culture. 

• Introduce yourself and mention how you meet the hiring criteria 
• Share a bit about your personal background by talking about your passions and interests
• Write about a time when you carried out relevant job responsibilities
• Talk about what excites you the most about the job opportunity 
• State your career goals and imply the next steps

How to Create Your Own Cover Letter Outline 

The main elements of writing a good cover letter involve:

• Contact details
• Introduction
• Professional background 
• Workplace achievements
• Passions and interests
• Call to action

You can customize the structure of your cover letter in the order of your preference as long as it includes the elements listed above. 

1. Understand Your Strengths

The structure of your cover letter depends on your strengths. 

From the outlines above, you may have noticed that they’re based on different things. Although each of them has its own competitive advantages, they all help the candidate explain why they’re the best person for the job, which is the whole point of a cover letter . 

So to determine what you’re going to focus on, first understand your strengths. Here are some questions to consider: 

• What are your strongest areas of expertise? 
• What are you most passionate about? 
• How do you align with the company culture? 

2. The Header Section

This includes your contact information as well as the greeting and salutation. Fill out what’s essential here such as your name and the date. If you can, address your employer by their name too. It demonstrates both your commitment and level of research skills. 

3. Figure Out How You’re Going to Introduce Yourself 

In the opening paragraph, think about how you’re going to introduce yourself. 

You could share some highlights of professional summary . For example, your biggest accomplishments and corporate skills. 

Or, first talk about how you came across the job opportunity and a goal or passion you’re actively pursuing. Was there something about the company mission that caught your attention and motivated you to apply?

Here are some other areas you could focus on to introduce yourself:

• Academic background
• Mutual connections
• Hobbies and interests
• Work results

4. Structure the Main Body

After the introduction in the opening paragraph, it’s now time to move into the main body of your cover letter. This can be made up of more than one paragraph. The first could focus on your experience and workplace achievements, then the next could focus on your academic background, and so forth. 

There are different aspects of your career to talk about. Prioritize your strengths as well as what’s most relevant and important first. 

5. Show Your Enthusiasm

The final paragraph of your main body summarizes everything discussed. Once again, you’re expressing your interest and enthusiasm.

Mention how everything you’ve written about in the main body will benefit them. 

Another option is to share how you could help them reach their goals. Remind them of how your objectives align to imply you’re a good fit for the organization. 

6. The Next Steps and Signoff

This is your closing paragraph. It’s usually the shortest part of your cover letter but it’s not only where you thank the recruiters for their time. 

Make the next steps you’re looking forward to clear such as:

• Scheduling an interview
• Following up via email
• Reiterating how you could be of assistance

Or alternatively, you could do a final statement about how your objectives align with the company mission if you haven’t already. From there, it’s followed by a signoff with your full name. A digital signature is optional.

50+ Professional Cover Letter Examples Broken Down 

Want to see what makes the best ATS cover letters?

In a separate guide, we’ve broken down more than 50+ professional cover letter examples . 

Under each sample template, we go through what makes each of them effective. So, you can take inspiration from this to improve your application and chances of landing an interview at your dream company! 

Is There a Point in Outlining Your Cover Letter When You Can Generate One Automatically? 

You might be surprised at this but cover letter outlines aren't always necessary…

There’s a method you could use to skip the outline process. In fact, doing this allows you to skip more than half of the writing process without having to do much yourself.

All you need to do is the following: 

• Sign up for a free account on Rezi
• Have a completed resume in the dashboard
• Go to the “AI cover letter” tab
• Enter the following information:
• Position/title
• Position highlight
• Skills highlight
• Finally, press “AI writer ready”

Then, wait for the AI writer feature to create your cover letter by itself. As it uses information from both your resume and the job description, it ensures a personalized application that meets the hiring criteria. 

Watch the short clip below to see how it works! 

There’s a Reason Why Rough Sketches Are So Useful

A rough sketch helps an artist get into their creative flow. It also makes it easier for them to articulate their thoughts and ideas. 

Likewise, a cover letter outline simplifies the entire writing process. 

Everything becomes more straightforward when you have a strong foundation. Spend a few minutes outlining your application and it’ll minimize the number of edits and rewrites you’ll have to do once it’s completed. 

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

• Bad: I am smart, dedicated, determined, and funny.
• Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
• Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
• Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
• Bad: I would love this job because it would propel me to the next stage of my career.
• Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
• Bad: I know I’m not the most qualified candidate for this job, but…
• Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
• Bad: I am a thirty year old white woman from Denver…
• Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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