what is the difference between essay and letter

The Difference between an Essay and a Letter

While your grandmother would probably be happy and proud to read your latest essay, she'd more than likely prefer that you just write her a nice letter. The reason is that the audience and point of a letter are usually more personal. If you really want to impress her with how smart you are, you can also send her a letter using the formal structure.

Structure in letter-writing can be quite specific. For a traditional formal letter, an address is printed at the top of the page, a greeting or salutation to the intended recipient or group of recipients begins the writing portion, the body can be made up of single or multiple paragraphs, and a signature by the writer is expected at the end.

The structure of a traditional essay is also specific, but quite different from a letter. Essays begin with a headline, include a thesis statement, have multiple paragraphs with topic sentences that relate back to and further explain the thesis of the essay, and a concluding paragraph that sums up the body's points come at the end.

Who are You Talking To?

Essays and formal letters usually have different audiences. Letters are written with a recipient or group of recipients in mind and are not required to make sense to anyone but those recipients. For instance, if you write a letter to your grandmother asking for details on the family reunion, you probably won't have to explain the history of your family reunions. She's been to all of them, so she already knows Aunt Marge will be bringing the potato salad and that no one will want to eat it.

An essay should make a point clear to anyone who reads it. An idea must be presented in the form of a thesis statement and then must be fully explained to an intended audience that a writer assumes has no background information on the subject. That audience can be anyone, there is rarely anything too personal in the communication between a writer and an essay reader.

What's Your Point?

Like an essay, some letters are written with the intention to inform its readers. However, many letters are written with no other purpose than communication. This is why the tone of a letter is generally far less formal than an essay and rarely requires that the writer provide backup arguments or sources.

Sending a surprise letter to a family member or friend makes you a good communicator. Sending an essay to anyone who didn't ask for one just makes you look like a show-off.

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Sat / act prep online guides and tips, understanding the 4 writing styles: how to identify and use them.

General Education

A piece’s writing style can help you figure out what kind of writing it is, what its purpose is, and how the author’s voice is unique. With so many different types of writing, you may think it’s difficult to figure out the specific writing style of a piece or you'll need to search through a long list of writing styles.

However, there are actually just four main types of writing styles, and together they cover practically all the writing you see, from textbooks to novels, to billboards and more.  Whether you’re studying writing styles for class or trying to develop your own writing style and looking for information, we’ve got you covered.

In this guide, we explain the four styles of writing, provide examples for each one, go over the one thing you need to know to identify writing style, and give tips to help you develop your own unique style of writing.

The 4 Types of Writing

There are four main different styles of writing. We discuss each of them below, list where you’re likely to see them, and include an example so you can see for yourself what each of the writing styles looks like.

Writers who use the narrative style are telling a story with a plot and characters. It’s the most common writing style for fiction, although nonfiction can also be narrative writing as long as its focus is on characters, what they do, and what happens to them.

Common Places You’d See Narrative Writing

• Biography or autobiography
• Short stories
• Journals or diaries

“We had luncheon in the dining-room, darkened too against the heat, and drank down nervous gayety with the cold ale. ‘What’ll we do with ourselves this afternoon?’ cried Daisy, ‘and the day after that, and the next thirty years?’    ‘Don’t be morbid,’ Jordan said. ‘Life starts all over again when it gets crisp in the fall.’ ‘But it’s so hot,’ insisted Daisy, on the verge of tears, ‘and everything’s so confused. Let’s all go to town!’ - The Great Gatsby by F. Scott Fitzgerald

You can quickly tell that this passage from the novel The Great Gatsby is an example of narrative writing because it has the two key traits: characters and a plot. The group is discussing eating and drinking while trying to decide what to do for the rest of the day.

As in this example, narrative writing often has extended dialogue scenes since the dialogue is used to move the plot along and give readers greater insight into the characters.

Writers use the expository style when they are trying to explain a concept. Expository writing is fact-based and doesn’t include the author’s opinions or background. It’s basically giving facts from the writer to the reader.

Common Places You’d See Expository Writing

• Newspaper articles
• Academic journals
• Business memos
• Manuals for electronics
• How-to books and articles

“The 1995/1996 reintroduction of gray wolves (Canis lupus) into Yellowstone National Park after a 70 year absence has allowed for studies of tri-trophic cascades involving wolves, elk (Cervus elaphus), and plant species such as aspen (Populus tremuloides), cottonwoods (Populus spp.), and willows (Salix spp.). To investigate the status of this cascade, in September of 2010 we repeated an earlier survey of aspen and measured browsing and heights of young aspen in 97 stands along four streams in the Lamar River catchment of the park’s northern winter range. We found that browsing on the five tallest young aspen in each stand decreased from 100% of all measured leaders in 1998 to means of <25% in the uplands and <20% in riparian areas by 2010. Correspondingly, aspen recruitment (i.e., growth of seedlings/sprouts above the browse level of ungulates) increased as browsing decreased over time in these same stands.” -”Trophic cascades in Yellowstone: The first 15 years after wolf reintroduction” by William J. Ripple and Robert L. Beschta

This abstract from an academic journal article is clearly expository because it only focuses on facts. The authors aren’t giving their opinion of wolves of Yellowstone, they’re not telling a story about the wolves, and the only descriptions are number of trees, streams, etc. so readers can understand the study better.

Because expository writing is focused on facts, without any unnecessary details or stories, the writing can sometimes feel dense and dry to read.

Descriptive

Descriptive writing is, as you may guess, when the author describes something. The writer could be describing a place, person, or an object, but descriptive writing will always include lots of details so the reader can get a clear and complete idea of what is being written about.

Common Places You’d See Descriptive Writing

• Fiction passages that describe something

“In a hole in the ground there lived a hobbit. Not a nasty, dirty, wet hole, filled with the ends of worms and an oozy smell, nor yet a dry, bare sandy hole with nothing in it to sit down on or eat: it was a hobbit hole and that means comfort. It had a perfectly round door like a porthole, painted green, with a shiny yellow brass knob in the exact middle. The door opened on to a tube-shaped hall like a tunnel: a very comfortable tunnel without smoke, with panelled walls, and floors tiled and carpeted...” - The Hobbit by J.R.R. Tolkien

This is the opening passage of the novel The Hobbit . While The Hobbit is primarily an example of narrative writing, since it explores the adventures of the hobbit and his companions, this scene is definitely descriptive. There is no plot or action going on in this passage; the point is to explain to readers exactly what the hobbit’s home looks like so they can get a clear picture of it while they read. There are lots of details, including the color of the door and exactly where the doorknob is placed.

You won’t often find long pieces of writing that are purely descriptive writing, since they’d be pretty boring to read (nothing would happen in them), instead many pieces of writing, including The Hobbit , will primarily be one of the other writing styles with some descriptive writing passages scattered throughout.

When you’re trying to persuade the reader to think a certain way or do a certain thing, you’ll use persuasive writing to try to convince them.  Your end goal could be to get the reader to purchase something you’re selling, give you a job, give an acquaintance of yours a job, or simply agree with your opinion on a topic.

Common Places You’d See Persuasive Writing

• Advertisements
• Cover letters
• Opinion articles/letters to the editor
• Letters of recommendation
• Reviews of books/movies/restaurants etc.
• Letter to a politician

“What General Weygand called the Battle of France is over. I expect that the battle of Britain is about to begin. Upon this battle depends the survival of Christian civilization. Upon it depends our own British life, and the long continuity of our institutions and our Empire. The whole fury and might of the enemy must very soon be turned on us. Hitler knows that he will have to break us in this island or lose the war. If we can stand up to him, all Europe may be free and the life of the world may move forward into broad, sunlit uplands. But if we fail, then the whole world, including the United States, including all that we have known and cared for, will sink by the lights of perverted science. Let us therefore brace ourselves to our duties, and so bear ourselves, that if the British Empire and its Commonwealth last for a thousand years, men will still say, ‘This was their finest hour.’ - “This was their finest hour” by Winston Churchill

In this excerpt from his famous “Their finest hour” speech, Prime Minister Winston Churchill is clearing trying to convince his audience to see his viewpoint, and he lays out the actions he thinks they should take. In this case, Churchill is speaking to the House of Commons (knowing many other British people would also hear the speech), and he’s trying to prepare the British for the coming war and convince them how important it is to fight.

He emphasizes how important the fight will be (“Upon this battle depends the survival of the Christian civilization.” and clearly spells out what he thinks his audience should do (“Let us therefore brace ourselves to our duties…”).

Common Writing Styles to Know

Each of the four main types of writing styles has multiple subsets of styles within it. Here are nine of the most common and important types of writing you’ll see.

Narrative Writing

Character voice.

Character voice is a common writing style in novels. Instead of having an unknown narrator, the audience knows who is telling the story. This first-person narrator can help the reader relate more both to the narrator and the storyline since knowing who is telling a story can help the reader feel more connected to it. Sometimes the narrator is completely truthful in telling what happens, while other times they are an unreliable narrator and will mislead or outright lie to readers to make themselves look better. 

To Kill a Mockingbird (Scout is the narrator) and The Hunger Games (Katniss is the narrator) are two examples of this writing style.

Stream-of-Consciousness

This writing style attempts to emulate the thought process of the character. Instead of only writing about what the character says or does, stream-of-consciousness will include all or most of the characters thoughts, even if they jump from one topic to another randomly or include incomplete thoughts.

For example, rather than writing “I decided to take a walk to the ice cream shop,” an author using the stream-of-consciousness writing style could write, “It’s pretty hot out, and I feel like I should eat something, but I’m not really that hungry. I wonder if we have leftovers of the burgers Mom made last night? Is Mom staying late at work tonight? I can’t remember if she said. Ice cream would be a good choice, and not too filling. I can’t drive there though because my car is still in for repairs. Why is the repair shop taking so long? I should have listened when David said to check for reviews online before choosing a place. I should text David later to see how he is. He’ll think I’m mad at him if I don’t. I guess I’ll just have to walk to the shop.”

James Joyce and William Faulkner are two of the most well-known writers to have regularly used the  stream-of-consciousness writing style.

Epistolary writing uses a series of documents, such as letters, diary entries, newspaper articles, or even text messages to tell a story. They don’t have a narrator, there’s just whoever purportedly gathered the documents together. This writing style can provide different points of view because a different person can be the author of each document.

Well-known examples of epistolary writing include the novels Dracula  (written as a series of letters, newspaper articles, and diary entries) and Frankenstein (written as a series of letters).

Expository Writing

You’ll find this style in textbooks or academic journal articles. It’ll focus on teaching a topic or discussing an experiment,  be heavy on facts, and include any sources it cited to get the information. Academic writing often assumes some previous knowledge of the topic and is more focused on providing information than being entertaining, which can make it difficult to read and understand at times.

Business writing refers to the writing done in a workplace. It can include reports, memos, and press releases. Business writing typically has a formal tone and standard formatting rules. Because employees are presumably very busy at work, business writing is very concise and to the point, without any additional flourishes intended to make the writing more interesting.

You’ll see this writing style most commonly in newspaper articles. It focuses on giving the facts in a concise, clear, and easy-to-understand way. Journalists often try to balance covering all the key facts, keeping their articles brief, and making the audience interested in the story.

This writing style is used to give information to people in a specific field, such as an explanation of a new computer programming system to people who work in software, a description of how to install pipes within a house for plumbers, or a guide to new gene modifications for microbiologists.

Technical writing is highly specialized for a certain occupational field. It assumes a high level of knowledge on the topic, and it focuses on sharing large amounts of information with the reader. If you’re not in that field, technical writing can be nearly impossible to understand because of the jargon and references to topics and facts you likely don’t know.

Descriptive Writing

Poetry is one of the most challenging styles of writing to define since it can come in many forms. In general, poems use rhythmic language and careful word choice to express an idea. A poem can be an example of descriptive writing or narrative writing, depending on whether it’s describing something or telling a story. Poetry doesn’t need to rhyme, and it often won’t follow standard grammatical or structural rules. Line breaks can, and often do, occur in the middle of sentences.

Persuasive Writing

Copywriting.

Copywriting is writing that is done for advertising or marketing purposes. It’s attempting to get the reader to buy whatever the writer is trying to sell. Examples of copywriting include catalogs, billboards, ads in newspapers or magazines, and social media ads.

In an attempt to get the reader to spend their money, copywriters may use techniques such as descriptive language (“This vanilla was harvested from the lush and exotic island of Madagascar"), exciting language (Stop what you’re doing and learn about this new product that will transform your life!”) and exaggeration (“This is the best cup of coffee you will ever taste!”).

Opinion 

People write opinion pieces for the purpose of stating their beliefs on a certain topic and to try to get readers to agree with them. You can see opinion pieces in newspaper opinion sections, certain blog posts, and some social media posts. The quality of opinion writing can vary widely. Some papers or sites will only publish opinion pieces if all the facts in them can be backed up by evidence, but other opinion pieces, especially those that are self-published online, don't go through any fact-checking process and can include inaccuracies and misinformation.

What If You’re Unsure of a Work’s Writing Style?

If you’re reading a piece of writing and are unsure of its main writing style, how can you figure which style it is? The best method is to think about what the purpose or main idea of the writing is. Each of the four main writing styles has a specific purpose:

• Descriptive: to describe things
• Expository: to give facts
• Narrative: to tell a story
• Persuasive: to convince the reader of something

Here’s an example of a passage with a somewhat ambiguous writing style:

It can be tricky to determine the writing style of many poems since poetry is so varied and can fit many styles. For this poem, you might at first think it has a narrative writing style, since it begins with a narrator mentioning a walk he took after church. Character + plot = narrative writing style, right?

Before you decide, you need to read the entire passage. Once you do, it’ll become clear that there really isn’t much narrative. There’s a narrator, and he’s taking a walk to get a birch from another man, but that’s about all we have for character development and plot. We don’t know anything about the narrator or his friend’s personality, what’s going to happen next, what his motivations are, etc.

The poem doesn’t devote any space to that, instead, the majority of the lines are spent describing the scene. The narrator mentions the heat, scent of sap, the sound of frogs, what the ground is like, etc. It’s clear that, since the majority of the piece is dedicated to describing the scene, this is an example of descriptive writing.

How Can You Develop Your Own Writing Style?

A distinctive writing style is one of the hallmarks of a good writer, but how can you develop your own? Below are four tips to follow.

Read Many Different Styles of Writing

If you don’t read lots of different kinds of writing, you won’t be able to write in those styles, so before you try to get your own writing style, read different writing styles than what you’re used to.  This doesn’t mean that, if you mostly read novels, you suddenly need to shift to reading computer manuals. Instead, you can try to read novels that use unreliable narrators, stream-of-consciousness writing, etc.

The more you read, the more writing styles you’ll be exposed to, and the easier it’ll be able to combine some of those into your own writing style.

Consider Combining Multiple Types of Writing Styles

There’s no rule that you can only use one style for a piece of writing. In fact, many longer works will include multiple styles. A novel may be primarily narrative, but it can also contain highly descriptive passages as well as expository parts when the author wants the readers to understand a new concept.

However, make sure you don’t jump around too much. A paper or book that goes from dense academic text to impassioned plea for a cause to a story about your childhood and back again will confuse readers and make it difficult for them to understand the point you’re trying to make.

Find a Balance Between Comfort and Boundary-Pushing

You should write in a style that feels natural to you, since that will be what comes most easily and what feels most authentic to the reader. An academic who never ventures outside the city trying to write a book from the perspective of a weathered, unschooled cowboy may end up with writing that seems fake and forced.

A great way to change up your writing and see where it can be improved is to rewrite certain parts in a new writing style.  If you’ve been writing a novel with narrative voice, change a few scenes to stream-of-consciousness, then think about how it felt to be using that style and if you think it improved your writing or gave you any new ideas. If you’re worried that some writing you did is dull and lacking depth, add in a few passages that are purely descriptive and see if they help bring the writing to life.

You don’t always need to do this, and you don’t need to keep the new additions in what you wrote, but trying new things will help you get a better idea of what you want your own style to be like.

The best way to develop your own writing style is to expose yourself to numerous types of writing, both through reading and writing. As you come into contact with more writing styles and try them out for yourself, you’ll naturally begin to develop a writing style that you feel comfortable with.

Summary: The 4 Different Styles of Writing

There are four main writing styles, and each has a different purpose:

If you’re struggling to figure out the writing style of a piece, ask yourself what its purpose is and why the author wants you to read it.

To develop your own writing style, you should:

• Read widely
• Consider mixing styles
• Balance writing what you know and trying new things

What's Next?

Literary devices are also an important part of understanding writing styles. Learn the 24 literary devices you must know by reading our guide on literary devices.

Writing a research paper for school but not sure what to write about?   Our guide to research paper topics has over 100 topics in ten categories so you can be sure to find the perfect topic for you. 

Are you reading  The Great Gatsby for class or even just for fun?  Then you'll definitely want to check out our expert guides on the biggest themes in this classic book, from love and relationships to money and materialism .

Christine graduated from Michigan State University with degrees in Environmental Biology and Geography and received her Master's from Duke University. In high school she scored in the 99th percentile on the SAT and was named a National Merit Finalist. She has taught English and biology in several countries.

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How Academic Writing Differs from Other Forms of Writing

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Written by  Scribendi

Have you ever wondered how academic writing stacks up against different styles of writing? If you have, then you're in good company, as many curious minds have pondered that same distinction. Let's get to it!

Formal Language versus Informal Language

Academic writing should use formal language that minimizes the use of contractions and colloquialisms and avoids slang terminology whenever possible. Casual language should only be used for emphasis.

Further, academic writing generally does not employ first person pronouns like "I" or "we," but different styles of writing do offer varying degrees of flexibility when it comes to the use of language, with a diverse range of informal elements sanctioned among different styles of writing.  

Check out the image below to further explore the differences between textspeak, informal language, and formal language!

Structure and Form

Style guides like the Publication Manual of the American Psychological Association (APA) and the Chicago Manual of Style are quintessential resources for scholars engaging in academic writing, with different style guides used for different fields of academia. These style guides standardize how references should be presented and how a document should be formatted, considering things like the margins, headings, typeface, and a myriad of other elements; some guides even prescribe the kind of language to be used for various circumstances encountered most frequently within the field.

All forms of academic writing will employ a structure that should allow the information presented to flow logically from one section to the next, regardless of the segments or formatting details used according to different styles of writing. For example, a scientific research article will typically include sections for the abstract, introduction, methods, analysis, results, and conclusions, whereas a paper written for the humanities will use a drastically different framework that can vary between artistic disciplines.

Different styles of writing contain various essential structural elements. This means that some styles, such as creative writing, grant significantly more freedom to the author than other styles, such as the style used for writing engineering documents.

The tone used to communicate ideas will significantly affect how readers interpret those ideas. It's vital that different styles of writing adopt different tones appropriate for the respective target audiences.

It's especially crucial within academic writing to eliminate all personal biases, both explicit and implicit. Academic writing must display objectivity. It's often best that academic writing avoids rhetorical tactics, like sweeping generalizations and emotional arguments, as this will ensure the highest degree of objectivity expected from academic writing.

At its core, academic writing should be clear, succinct, and objective; the exact criteria for these qualities differ among different styles of writing, but without these elements, the credibility of academic writing is often shaky.

The tone, language, and formality of academic writing will all depend on the target audience . As such, the target audience is a crucial consideration for effective academic writing.

In an academic setting, your audience could comprise researchers, professors, and/or experts in the field, but a casual piece might target your family and friends. The way we speak to figures of authority is very different from how we speak to siblings or friends, and communicating with these different groups when writing is no different; the word choices used in academic writing should suit the audience just as much as a person's vocabulary and gestures might shift for face-to-face communication according to these different groups.

For example, when the public is the intended audience for a piece of academic writing, it's probably a good idea to use simple language to explain any tricky terms used in the document. You might even consider substituting the academic jargon for another phrase more easily understood by the masses. This is true for all different styles of writing. The audience needs to understand what has been written!

If you're uncertain whether a particular term might be appropriate for your audience, try consulting a friend who is unfamiliar with the topic. This should clearly indicate how easy it might be for the average person to understand the concept.

The following piece of advice applies to all different styles of writing: leave time to edit! Regardless of the document, your work should be entirely free from errors. Proofreading for things like grammatical mistakes and punctuation errors and editing for elements such as the word choices and sentence structures will ensure that the writing is cohesive and clear. Further revision will ensure that unsightly grammatical errors and embarrassing typos never appear before the unforgiving public eye.

Have a peek at the image below to review the key aspects of academic writing (you can even download the image for reference). Once these elements have been nailed, you will have officially become a master of academic writing.

Image source: AboutImages/elements.envato.com

Make Sure Your Academic Writing Follows Conventions

Hire an expert academic editor , or get a free sample, about the author.

Scribendi’s in-house editors work with writers from all over the globe to perfect their writing. They know that no piece of writing is complete without a professional edit, and they love to see a good piece of writing turn into a great one after the editing process. Scribendi’s in-house editors are unrivaled in both experience and education, having collectively edited millions of words and obtained nearly 20 degrees collectively. They love consuming caffeinated beverages, reading books of various genres, and relaxing in quiet, dimly lit spaces.

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Frequently asked questions

What is an essay.

An essay is a focused piece of writing that explains, argues, describes, or narrates.

In high school, you may have to write many different types of essays to develop your writing skills.

Academic essays at college level are usually argumentative : you develop a clear thesis about your topic and make a case for your position using evidence, analysis and interpretation.

Frequently asked questions: Writing an essay

For a stronger conclusion paragraph, avoid including:

• Important evidence or analysis that wasn’t mentioned in the main body
• Generic concluding phrases (e.g. “In conclusion…”)
• Weak statements that undermine your argument (e.g. “There are good points on both sides of this issue.”)

Your conclusion should leave the reader with a strong, decisive impression of your work.

Your essay’s conclusion should contain:

• A rephrased version of your overall thesis
• A brief review of the key points you made in the main body
• An indication of why your argument matters

The conclusion may also reflect on the broader implications of your argument, showing how your ideas could applied to other contexts or debates.

The conclusion paragraph of an essay is usually shorter than the introduction . As a rule, it shouldn’t take up more than 10–15% of the text.

The “hook” is the first sentence of your essay introduction . It should lead the reader into your essay, giving a sense of why it’s interesting.

To write a good hook, avoid overly broad statements or long, dense sentences. Try to start with something clear, concise and catchy that will spark your reader’s curiosity.

Your essay introduction should include three main things, in this order:

• An opening hook to catch the reader’s attention.
• Relevant background information that the reader needs to know.
• A thesis statement that presents your main point or argument.

The length of each part depends on the length and complexity of your essay .

Let’s say you’re writing a five-paragraph  essay about the environmental impacts of dietary choices. Here are three examples of topic sentences you could use for each of the three body paragraphs :

• Research has shown that the meat industry has severe environmental impacts.
• However, many plant-based foods are also produced in environmentally damaging ways.
• It’s important to consider not only what type of diet we eat, but where our food comes from and how it is produced.

Each of these sentences expresses one main idea – by listing them in order, we can see the overall structure of the essay at a glance. Each paragraph will expand on the topic sentence with relevant detail, evidence, and arguments.

The topic sentence usually comes at the very start of the paragraph .

However, sometimes you might start with a transition sentence to summarize what was discussed in previous paragraphs, followed by the topic sentence that expresses the focus of the current paragraph.

Topic sentences help keep your writing focused and guide the reader through your argument.

In an essay or paper , each paragraph should focus on a single idea. By stating the main idea in the topic sentence, you clarify what the paragraph is about for both yourself and your reader.

A topic sentence is a sentence that expresses the main point of a paragraph . Everything else in the paragraph should relate to the topic sentence.

The thesis statement is essential in any academic essay or research paper for two main reasons:

• It gives your writing direction and focus.
• It gives the reader a concise summary of your main point.

Without a clear thesis statement, an essay can end up rambling and unfocused, leaving your reader unsure of exactly what you want to say.

The thesis statement should be placed at the end of your essay introduction .

Follow these four steps to come up with a thesis statement :

• Ask a question about your topic .
• Write your initial answer.
• Develop your answer by including reasons.
• Refine your answer, adding more detail and nuance.

A thesis statement is a sentence that sums up the central point of your paper or essay . Everything else you write should relate to this key idea.

An essay isn’t just a loose collection of facts and ideas. Instead, it should be centered on an overarching argument (summarized in your thesis statement ) that every part of the essay relates to.

The way you structure your essay is crucial to presenting your argument coherently. A well-structured essay helps your reader follow the logic of your ideas and understand your overall point.

The structure of an essay is divided into an introduction that presents your topic and thesis statement , a body containing your in-depth analysis and arguments, and a conclusion wrapping up your ideas.

The structure of the body is flexible, but you should always spend some time thinking about how you can organize your essay to best serve your ideas.

The vast majority of essays written at university are some sort of argumentative essay . Almost all academic writing involves building up an argument, though other types of essay might be assigned in composition classes.

Essays can present arguments about all kinds of different topics. For example:

• In a literary analysis essay, you might make an argument for a specific interpretation of a text
• In a history essay, you might present an argument for the importance of a particular event
• In a politics essay, you might argue for the validity of a certain political theory

At high school and in composition classes at university, you’ll often be told to write a specific type of essay , but you might also just be given prompts.

Look for keywords in these prompts that suggest a certain approach: The word “explain” suggests you should write an expository essay , while the word “describe” implies a descriptive essay . An argumentative essay might be prompted with the word “assess” or “argue.”

In rhetorical analysis , a claim is something the author wants the audience to believe. A support is the evidence or appeal they use to convince the reader to believe the claim. A warrant is the (often implicit) assumption that links the support with the claim.

Logos appeals to the audience’s reason, building up logical arguments . Ethos appeals to the speaker’s status or authority, making the audience more likely to trust them. Pathos appeals to the emotions, trying to make the audience feel angry or sympathetic, for example.

Collectively, these three appeals are sometimes called the rhetorical triangle . They are central to rhetorical analysis , though a piece of rhetoric might not necessarily use all of them.

The term “text” in a rhetorical analysis essay refers to whatever object you’re analyzing. It’s frequently a piece of writing or a speech, but it doesn’t have to be. For example, you could also treat an advertisement or political cartoon as a text.

The goal of a rhetorical analysis is to explain the effect a piece of writing or oratory has on its audience, how successful it is, and the devices and appeals it uses to achieve its goals.

Unlike a standard argumentative essay , it’s less about taking a position on the arguments presented, and more about exploring how they are constructed.

You should try to follow your outline as you write your essay . However, if your ideas change or it becomes clear that your structure could be better, it’s okay to depart from your essay outline . Just make sure you know why you’re doing so.

If you have to hand in your essay outline , you may be given specific guidelines stating whether you have to use full sentences. If you’re not sure, ask your supervisor.

When writing an essay outline for yourself, the choice is yours. Some students find it helpful to write out their ideas in full sentences, while others prefer to summarize them in short phrases.

You will sometimes be asked to hand in an essay outline before you start writing your essay . Your supervisor wants to see that you have a clear idea of your structure so that writing will go smoothly.

Even when you do not have to hand it in, writing an essay outline is an important part of the writing process . It’s a good idea to write one (as informally as you like) to clarify your structure for yourself whenever you are working on an essay.

Comparisons in essays are generally structured in one of two ways:

• The alternating method, where you compare your subjects side by side according to one specific aspect at a time.
• The block method, where you cover each subject separately in its entirety.

It’s also possible to combine both methods, for example by writing a full paragraph on each of your topics and then a final paragraph contrasting the two according to a specific metric.

Your subjects might be very different or quite similar, but it’s important that there be meaningful grounds for comparison . You can probably describe many differences between a cat and a bicycle, but there isn’t really any connection between them to justify the comparison.

You’ll have to write a thesis statement explaining the central point you want to make in your essay , so be sure to know in advance what connects your subjects and makes them worth comparing.

Some essay prompts include the keywords “compare” and/or “contrast.” In these cases, an essay structured around comparing and contrasting is the appropriate response.

Comparing and contrasting is also a useful approach in all kinds of academic writing : You might compare different studies in a literature review , weigh up different arguments in an argumentative essay , or consider different theoretical approaches in a theoretical framework .

The key difference is that a narrative essay is designed to tell a complete story, while a descriptive essay is meant to convey an intense description of a particular place, object, or concept.

Narrative and descriptive essays both allow you to write more personally and creatively than other kinds of essays , and similar writing skills can apply to both.

If you’re not given a specific prompt for your descriptive essay , think about places and objects you know well, that you can think of interesting ways to describe, or that have strong personal significance for you.

The best kind of object for a descriptive essay is one specific enough that you can describe its particular features in detail—don’t choose something too vague or general.

If you’re not given much guidance on what your narrative essay should be about, consider the context and scope of the assignment. What kind of story is relevant, interesting, and possible to tell within the word count?

The best kind of story for a narrative essay is one you can use to reflect on a particular theme or lesson, or that takes a surprising turn somewhere along the way.

Don’t worry too much if your topic seems unoriginal. The point of a narrative essay is how you tell the story and the point you make with it, not the subject of the story itself.

Narrative essays are usually assigned as writing exercises at high school or in university composition classes. They may also form part of a university application.

When you are prompted to tell a story about your own life or experiences, a narrative essay is usually the right response.

The majority of the essays written at university are some sort of argumentative essay . Unless otherwise specified, you can assume that the goal of any essay you’re asked to write is argumentative: To convince the reader of your position using evidence and reasoning.

In composition classes you might be given assignments that specifically test your ability to write an argumentative essay. Look out for prompts including instructions like “argue,” “assess,” or “discuss” to see if this is the goal.

At college level, you must properly cite your sources in all essays , research papers , and other academic texts (except exams and in-class exercises).

Add a citation whenever you quote , paraphrase , or summarize information or ideas from a source. You should also give full source details in a bibliography or reference list at the end of your text.

The exact format of your citations depends on which citation style you are instructed to use. The most common styles are APA , MLA , and Chicago .

An argumentative essay tends to be a longer essay involving independent research, and aims to make an original argument about a topic. Its thesis statement makes a contentious claim that must be supported in an objective, evidence-based way.

An expository essay also aims to be objective, but it doesn’t have to make an original argument. Rather, it aims to explain something (e.g., a process or idea) in a clear, concise way. Expository essays are often shorter assignments and rely less on research.

An expository essay is a common assignment in high-school and university composition classes. It might be assigned as coursework, in class, or as part of an exam.

Sometimes you might not be told explicitly to write an expository essay. Look out for prompts containing keywords like “explain” and “define.” An expository essay is usually the right response to these prompts.

An expository essay is a broad form that varies in length according to the scope of the assignment.

Expository essays are often assigned as a writing exercise or as part of an exam, in which case a five-paragraph essay of around 800 words may be appropriate.

You’ll usually be given guidelines regarding length; if you’re not sure, ask.

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Soft Skills

11 minute read

Business Writing vs. Academic Writing: What’s the Difference?

Kat Boogaard

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Regardless of particular style or format, written information has the same goal: to present information to an audience in a clear way. 

So, that must mean good writing is good writing, right?

Not exactly. When you compare business writing to academic writing, for example, there are actually some significant differences that you should be aware of.

Familiarizing yourself with what separates these two distinct writing styles will help you write in a way that’s the most effective for your intended purpose and audience. 

Think about it this way: You wouldn’t give a technical manual to a child and call it a children’s book. The same holds true for business and academic writing—there are key differences in style and structure.

So, what exactly makes business writing different from academic writing? Well, roll up your sleeves, because we’re diving into some of those key differentiators below. 

What is business writing?

There’s a lot of writing that happens in the business world. But, if you think this means you need to be a skilled author capable of stringing together eloquent prose and flowery language, think again.

As this fact sheet from the University of Oregon explains, business writing is transactional. It describes what actions need to be taken to solve problems, achieve company goals, and so on.

From reports to emails to press releases, business writing comes in many shapes and sizes. The recipients of business writing also run the gamut—from board members to colleagues to customers to shareholders.

Because of that, there are tons of smaller details that separate business writing from academic writing. But, the overarching one you should remember is the purpose: Business writing is intended to direct action. 

Want to learn even more about business writing? Check out our business writing course !

What is academic writing?

So, what about academic writing? Take a minute to think about the various writing projects—like research papers and book reports—that you needed to complete during your schooling. You’ll quickly realize that the intention of academic writing is far different from business writing.

Rather than educating and informing others, the goal of academic writing is for students to educate themselves. They write to learn as well as to showcase what they’ve learned—and often earn a grade for doing so.

Some academic writing is then utilized to inform others (like a thesis, research paper, or dissertation). However, the original purpose of that writing work was to have the author learn something through the writing process.

In most cases, students write these academic pieces for one particular audience member: their professor or instructor.  

Business writing vs. academic writing: how they differ

Obviously, the purposes behind business writing and academic writing are quite different. But what about those other details that we mentioned earlier? 

Let’s dig into the numerous other differences that come up when you compare business writing to academic writing. 

1. Tone and style

While both styles of writing can be somewhat formal from time to time, academic writing is typically much more so and is written from a third person perspective . Students often receive a grade on their academic writing, so you can bet there isn’t slang or jargon of any type. 

However, because business writing is more oriented toward action, it leans less on long sentences and a complex vocabulary and instead focuses on short and clear sentences (and frequently, bullet points)—making it seem far less rigid and formal than academic writing. 

With business writing, the audience needs to be able to extrapolate the meaning of the text and the resulting action steps without needing to wade through complicated sentences and lengthy paragraphs. 

Tone and style of academic writing:

Formal, with longer sentences and well-developed paragraphs. Here’s an example:

According to recent research, audiences are far more responsive to advertising messages that portray models and actors within their own demographic. With this reasoning, one can assume that organizations should employ a diverse range of actors and models to appear in their advertising campaigns to ensure that these commercial messages resonate with a large percentage of viewers.  

Tone and style of business writing: 

Emphasis on keeping things short, clear, and as actionable as possible. Here’s an example:

Research shows that audiences connect more with advertising messages that showcase people in their own demographic. We should explore talent firms with diverse pools of models and actors.

2. Document structure

Reflect on most of the writing you did during your education, and this common essay format will probably pop into your head: introduction, body, conclusion. That was the tried and true formula you leaned on to complete most of your academic writing.

However, business writing has far more flexibility—mostly because there are so many different types and styles of business writing.

This means that writing in a business setting offers far more wiggle room to structure the writing to the appropriate purpose and audience. It doesn’t always stick to a specific approach the way most academic writing does. 

Structure of academic writing:

Introduction, body of the written work, and a conclusion. 

Structure of Business Writing: 

Varies greatly depending on what you’re writing. An email will be structured much differently than a performance review, for example. 

3. Audience

We touched on this briefly already, but the intended audience is another major component that separates business and academic writing.

With academic writing, students write for one crucial audience member: their instructor, who will be dishing out a grade on that written assignment. Occasionally other people will review that written work, but it’s almost always someone else who works within academia.

Business writing, in contrast, can be read and reviewed by a huge array of people—from colleagues to customers to board members to shareholders to competitors to regulatory agencies. 

The list goes on and on. This is partly because the aim is to keep business writing simple and straightforward. When you aren’t sure whose eyeballs will eventually land on it, it’s best to make things explicitly clear, so that all parties can comprehend it. 

Audience of academic writing:

Audience of business writing:

Almost anybody! 

4. Document design

This is another area where academic writing is far more rigid than business writing—mostly because the design of these written works is often dictated by the instructor. You remember the good ol’ days of 12-point Times New Roman font, double spacing, and appropriately-sized margins, right?

Again, with business writing, authors have far more flexibility to design their work in a way that’s most suitable to their purpose and intended audience.

Perhaps that’s a highly-visual business report with lots of graphs and charts to illustrate a point. Or, maybe it’s a one-page document with headings, subheadings, and bullet points to allow for easy skimming and scanning.

The design of business writing comes in many shapes and sizes, while academic writing typically falls into a standardized mold.

Design of academic writing:

Highly standardized with requirements for text style, font size, spacing, and margins.

Design of business writing: 

Flexible, depending on the purpose of the document and the audience. 

5. Writing process

If you’d ask me what my writing process looked like for any academic papers, I’d tell you this: It was many late nights spent bleary-eyed alone in front of my computer, with a mug of lukewarm coffee by my side.

Sound familiar? Much of the academic writing process takes place totally alone. The assignment is dished out by the professor, and the student is tasked with cranking out that document by the deadline in order to earn an individual grade.

Things don’t work that way in the business world, where writing is a far more collaborative process. When working on business writing, you’ll likely lean on the insights and expertise of numerous different people both inside and outside your organization to pull together something that makes sense.

Additionally, the process of writing an academic paper typically involved plenty of solo research. But, in a business environment, you usually tackle writing with far more existing context and background information received through meetings, previous projects, and other efforts. Most of the time, you aren’t approaching that subject totally cold. 

Process for academic writing:

Research and writing is done mostly solo.

Process for Business Writing:

A collaborative effort, with plenty of groundwork already laid for the author. 

6. Citations and sources

Sigh, citations. I remember cringing every time I needed to put together that detailed resources page for my academic papers. You remember the ones, right? They included everything from the authors' names, to the published date, to the volume number. The thought alone still sends a chill down my spine. 

With academic writing, students are required to cite their sources using a highly standardized format—often MLA or APA style . 

However, the rules for citing sources are far more lax with business writing and can often vary greatly depending on your company’s norms and regulations for quoting various sources. 

Citations and sources for academic writing:

Highly standardized and regulated. 

Citations and Sources for Business Writing:

Can vary based on the rules set by the individual company. 

7. Legal considerations

While students who produce academic writing absolutely need to avoid plagiarism of any kind, it’s not often that their written work will be used in any sort of court cases, legal proceedings, or anything of the sort.

But, in a business setting? People should be aware that the written work they produce is likely now the property of their employer and thus could be used as evidence in this manner if the need arises—whether it’s something like a wrongful termination lawsuit or even an audit. 

For that reason, ensuring accuracy is crucial whenever you’re writing, but particularly when you’re producing a document for your organization. 

Legal considerations for academic writing:

Avoiding plagiarism is the top legal concern. 

Legal Considerations for business writing:

Operate with the assumption that whatever you write could come back in a variety of legal matters. I won’t say it’s common, but it’s always better to play it safe! 

Over to you

As we’ve highlighted here, there are plenty of differences between academic writing and business writing. In fact, this isn’t even all of them—we’ve barely scratched the surface. 

You can dig into even more elements that separate these two styles with this fact sheet from the University of Oregon . It does a great job of breaking things down in an easily digestible way, and we used it as a resource for many of the differences we outlined here.

If you’re eager to learn even more about business writing in particular and how you can level up your own game at work? Make sure to check out our business writing course to dive into the nitty-gritty of how to be a top-notch writer in a business setting. 

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Kat is a writer specializing in career, self-development, and productivity topics. When she escapes her computer, she enjoys reading, hiking, golfing, and dishing out tips for prospective freelancers on her website.

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10 Differences Between Formal & Informal letters With Examples

Table of Contents

Distinguishing between formal and informal letters is vital for effective communication in diverse scenarios. Whether you’re drafting a professional document or engaging in personal correspondence, understanding the contrasting features of these letter types is crucial.

This article unveils the unique qualities that shape formal and informal letters, helping you with the knowledge to adapt your writing style accordingly.

What are formal and informal letters?

Formal letter: .

A formal letter is a professional and structured form of written communication commonly used in official, business, and professional contexts. It follows specific guidelines to maintain a formal tone and language. Formal letters are used for purposes like job applications, business correspondence, legal issues, and even for order letters , where individuals or organizations place specific requests for products in a formal manner. 

They stick to a structured format, use formal greetings and salutations, avoid abbreviations, and follow a clear introduction, body, and conclusion. Formal letters often require documentation, end with a formal closing, and are signed by the sender. 

Informal letter:

An informal letter is a personal means of communication exchanged among friends, acquaintances, or personal connections. It has a casual and relaxed tone, allowing the writer to express thoughts, feelings, and experiences in a friendly and conversational manner.

There are no strict formatting rules or structure, giving the writer the freedom to personalize the letter. Informal letters begin with a warm greeting, delve into various topics in the body, and use personal language, including slang and idioms. They typically end with a closing phrase or signature. Informal letters foster intimacy and connection between individuals.

Comparison table for formal Vs informal letters 

Features of formal and informal letter writing, features of formal letter.

• Salutation: Formal letters start with a respectful salutation, such as “ Dear Mr./Mrs./Ms. ” followed by the recipient’s last name and appropriate title.
• Introduction: The introductory paragraph of a formal letter serves to establish the purpose of the letter and provide context.
• Body: The body of a formal letter contains the main content and is divided into clear and concise paragraphs.
• Language and Style: Formal letters employ formal language and adhere to grammatical rules and conventions.
• Respectful and Polite Language: Formal letters maintain a tone of respect and politeness throughout the communication.
• Enclosures and Attachments: If there are any additional documents or attachments accompanying the letter, formal letters mention them by stating “ Enclosure ” or “ Attachment ” followed by a list of the included items.

Features of informal letter writing

• Salutation: Informal letters often begin with a casual salutation, such as “ Dear [Recipient’s Name], ” “ Hey, ” “ Hi, ” or even a personal nickname.
• Personal Introduction: The introductory paragraph of an informal letter sets a warm and personal tone.
• Narrative Style: Informal letters often include storytelling elements , anecdotes, and personal experiences.
• Casual Tone: Informal letters adopt a relaxed and conversational tone, creating a friendly atmosphere between the writer and the recipient.
• Paragraphs and Organization: While informal letters don’t follow a rigid structure, they are still organized into paragraphs.

10 Main differences between formal and informal letters (Detailed explanation)

1/ tone and language:.

Formal Letters: Formal letters require a professional tone and language. They are typically used in business, academic, and official settings. The tone should be respectful and courteous, maintaining a sense of professionalism throughout. Language should be formal, using standard grammar and avoiding slang or colloquial expressions. The goal is to convey information clearly and professionally.

Informal Letters: In contrast, informal letters have a more conversational tone. They are typically used when writing to friends, family members, or acquaintances. The language used can be more relaxed and casual, allowing for personal expressions and informal phrases. Slang, abbreviations, and contractions are commonly used to create a friendly and relaxed atmosphere.

2/ Structure and formatting:

Formal Letters: Formal letters follow a standard format to maintain professionalism and clarity. They typically include the sender’s and recipient’s addresses, dates, subject lines, and a formal salutation. The letter’s body is structured into paragraphs, with each paragraph dedicated to addressing a specific point. A formal closing phrase is used, followed by the sender’s signature and printed name. The structure ensures a logical flow of information and makes it easier for the recipient to navigate the content.

Informal Letters: Informal letters possess a flexible structure in contrast to formal letters. While there is no strict format, they usually consist of an introduction, body, and conclusion. The structure can be less formal and more relaxed, allowing for a free-flowing conversation-like style. Informal letters may not include addresses, subject lines, or formal salutations. The closing can be more casual and personalized, depending on the relationship with the recipient. The purpose is to convey thoughts and feelings in a less structured manner.

3/ Audience and purpose:

Formal Letters: Formal letters are typically written for professional or official purposes. They are directed towards individuals or organizations with whom you have a formal or business relationship. The audience for formal letters includes employers, colleagues, government officials, academic institutions, or other formal entities. The purpose of formal letters can vary widely, such as applying for a job, making a complaint, requesting information, or submitting official documents. The tone and language used in formal letters are tailored to maintain professionalism and respect.

Informal Letters: Informal letters are usually intended for personal connections, including family members, or acquaintances. The audience consists of individuals with whom you share a more casual and informal relationship. The purpose of informal letters is often to catch up, share personal news, express emotions, or simply engage in friendly conversation. Informal letters provide the opportunity to showcase your personal voice and connect on a more personal level.

4/ Use of greetings and salutations:

Formal Letters: In formal letters, the use of greetings and salutations follows a more structured and respectful approach. Common formal greetings include “ Dear Mr./Ms./Dr. ” followed by the recipient’s last name. If the recipient’s gender is unknown, it is acceptable to use the full name without a title. For example , “Dear Alex Smith” or “Dear Jordan Taylor.” The salutation at the end of the letter is typically more formal, using phrases such as “Yours sincerely” or “Yours faithfully” followed by the sender’s full name.

Informal Letters: Informal letters allow for a more relaxed and casual approach to greetings and salutations. Depending on the relationship with the recipient, informal greetings can include variations like “ Hi [Name], ” “ Hello [Name], ” or even a simple “ Hey. ” For close friends or family members, more informal greetings like “ Dear [Name], ” “ My dearest [Name], ” or even using nicknames are common. The salutations in informal letters are more flexible and can range from casual phrases like “ Best regards ” or “ Take care ” to more personalized closings like “Love,” “Warmly,” or simply signing off with the sender’s first name.

5/ Length and level of detail:

Formal Letters: Formal letters generally require a more concise and to-the-point approach. They tend to be more structured and focused on conveying specific information or addressing a particular matter. The length of formal letters varies depending on the complexity of the subject but is typically kept within a reasonable limit. The level of detail provided in formal letters is sufficient to communicate the necessary information without excessive elaboration. Clarity and precision are prioritized in order to maintain professionalism and avoid ambiguity.

Informal Letters: In comparison, informal letters allow for greater flexibility in terms of length and level of detail. They can be shorter or longer, depending on the purpose and the depth of the conversation. Informal letters frequently incorporate personal experiences, facilitating a relaxed and informal writing style rather than formal writing . The level of detail can be more extensive, as the purpose of informal letters is often to share experiences, emotions, or thoughts in a more expressive and conversational manner.

6/ Use of contractions and abbreviations:

Formal Letters: In formal letters, the use of contractions (such as “ don’t ,” “ can’t ,” and “ won’t “) and abbreviations should be avoided. The focus is on maintaining a professional and precise tone and using full words and phrases is preferred. This helps ensure clarity and avoids any potential confusion or misunderstandings.

Informal Letters: Informal letters allow for the use of contractions and abbreviations, as they contribute to a more casual and conversational style. Contractions like “ don’t ,” “ can’t ,” and “ won’t ” are commonly used, as well as abbreviations like “ LOL ” (laugh out loud), “ BTW ” (by the way), or “ OMG ” (oh my god). These informal language elements add a sense of familiarity and informality to the letter, reflecting a relaxed and friendly tone.

Valuable Tip: When deciding whether to use contractions and abbreviations, consider the level of formality desired in the letter and the nature of the relationship with the recipient.

7/ Proofreading and editing conventions:

Formal Letters: Formal letters require careful proofreading and editing to ensure accuracy, clarity, and professionalism. Reviewing the letter for spelling, grammar, and punctuation errors is essential. Attention should be given to the proper use of capitalization, consistent formatting, and adherence to formal writing conventions . Proofreading helps to eliminate any potential mistakes or ambiguities that may detract from the professionalism of the letter.

Informal Letters: While proofreading is still important in informal letters, the level of strictness may be more relaxed. Informal letters allow for a more conversational and casual style, and minor errors may be more forgivable. However, it is still advisable to review the letter for any glaring mistakes or miscommunications.

8/ Use of formal or informal sentence structures:

Formal Letters: In formal letters, the use of formal sentence structures is preferred. This includes using complete sentences with proper subject-verb agreement and clear, concise language. Formal sentence structures ensure clarity and professionalism in communication. Avoiding sentence fragments and run-on sentences helps maintain a formal tone and effectively conveys the intended message.

Informal Letters: In informal letters, sentence structures can be more flexible and varied. Informal writing allows for the use of conversational sentence structures, including fragments, colloquial expressions, and even the occasional use of incomplete sentences. Informal letters often mirror the natural flow of conversation and reflect a more relaxed and casual style. 

9/ Cultural and contextual considerations:

Formal Letters: In formal letters, it is important to consider cultural and contextual norms. Different cultures may have specific expectations regarding language, etiquette, and formality in written communication. Understanding and respecting these cultural nuances is crucial to ensure effective communication and avoid any unintentional misunderstandings or offenses.

Informal Letters: In informal letters, cultural and contextual considerations are still relevant, but they may have less impact compared to formal letters. The level of formality and cultural nuances can vary depending on the nature of the relationship and the familiarity between the sender and recipient. 

10/ Documentation and references (e.g., citations, footnotes):

Formal Letters: In formal letters, especially those related to academic or professional contexts, it may be necessary to include documentation and references to support claims or provide additional information. This includes citing external sources, referring to relevant research or literature, and providing proper attribution when using someone else’s work or ideas. Additionally, depending on the field or organization’s requirements, formal letters often follow specific citation styles, such as APA (American Psychological Association) or MLA (Modern Language Association).

Informal Letters: In informal letters, the need for formal documentation and references is generally less common. Informal letters tend to focus more on personal experiences, opinions, and casual conversations rather than citing external sources. While informal letters may still reference shared experiences or previous conversations, the need for formal citation styles or footnotes is typically unnecessary.

Examples of Formal and Informal letters

Example of a formal letter.

The above-written letter is a sample of a real formal letter written in a well-structured format for product purchase returns. The purpose of the above letter is to inform the seller about the product failure. 

Example of an Informal letter

The above-written letter is a sample of an informal letter written for the purpose of gathering information from the recipient. 

Similarities between formal and informal letters 

Although formal and informal letters have several differences, there are also some similarities between the two types:

Common Ground between Formal and Informal Letters:

1/ Use of written communication: Both formal and informal letters rely on written communication as a means of conveying messages and information.

2/ Structure: Both types of letters generally follow a similar basic structure, consisting of an introduction, body, and conclusion.

3/ Addressing the recipient: Both formal and informal letters address the recipient directly, establishing a sense of personal connection.

4/ Clear communication: Both types of letters aim to clearly communicate thoughts, ideas, or requests to the recipient.

5/ Importance of proofreading: Both formal and informal letters benefit from proofreading and editing to ensure clarity, correctness, and professionalism.

6/ Attention to grammar and spelling: Both formal and informal letters require attention to proper grammar, punctuation, and spelling to maintain clarity and professionalism.

7/ Signature: Both types of letters typically include a handwritten or digital signature to provide a personal touch.

What are the benefits of each letter? 

Benefits of formal letters.

• Clarity and Precision: Formal letters help in providing clear instructions, making formal requests, or submitting official documents, ensuring that the message is conveyed accurately.
• Documentation: Formal letters serve as important documentation in various contexts which is not possible in using the style of oral communication . They establish a written record of communication that can be referenced later for clarity and legal purposes.
• Professional Opportunities: Formal letters, such as cover letters and job applications, play a crucial role in presenting qualifications, experiences, and skills to potential employers. 

Benefits of informal letters

• Informal Networking: Informal letters can also contribute to informal networking by establishing connections and social circles. 
• Expression of Emotions: Informal letters provide a platform to express emotions, share experiences, and convey personal thoughts. They enable individuals to freely express themselves, providing an outlet for self-reflection and emotional release.
• Flexibility and Creativity: Informal letters offer flexibility in terms of structure, language, and content. 

When should we use each type of letter? 

The usage of formal and informal letters may vary based on cultural norms, specific contexts, and individual preferences. Following are a few verticals where each type of letter is used. 

When to Use Formal Letters:

• Business correspondence (e.g., job applications, cover letters, resignation letters)
• Professional inquiries and requests
• Complaints or disputes with a formal institution or authority
• Formal invitations or announcements
• Official letters to government agencies or officials
• Academic or research-related communication
• Legal or contractual matters
• Formal letters of recommendation or reference

When to Use Informal Letters:

• Personal correspondence with friends, family, or acquaintances
• Casual invitations or social event planning
• Thank-you notes or letters of appreciation
• Catching up with someone or sharing personal news
• Congratulatory or celebratory messages
• Casual requests for information or favors
• Sharing personal anecdotes or stories
• Informal letters of recommendation or reference for non-professional contexts

Difference between informal and semi-formal letters 

When it comes to letter writing, understanding the differences between informal and semi-formal letters is also crucial. Let’s explore this further by comparing 10 key differences between informal and semi-formal letters in the table below.

Difference between formal, informal, and personal letters

Difference between formal letter and email.

Formal letters and emails are two common forms of written communication used in professional and official contexts. While both serve similar purposes, there are distinct differences between the two. 

Formal letters are traditionally written on paper, whereas emails are electronic messages sent through digital platforms. In terms of tone and language, formal letters adhere to a strict and professional style. They utilize formal language, proper grammar, and a respectful tone. On the other hand, emails have a more conversational and informal tone. While they still require proper grammar and clarity, emails allow for a more relaxed style of writing. 

Another significant distinction lies in the speed and convenience of communication. Formal letters often require more time for composing, printing, and delivery. Emails, on the other hand, offer instant delivery and quicker response times. Overall, while both formal letters and emails serve as means of professional communication, their differences lie in their medium, tone, language, structure, and speed.

Related Reading: Importance of email in business communication

Difference between essay and formal letters

Essays and formal letters differ in structure, style, and content. Essays present arguments and analyze topics, featuring an introduction, body paragraphs, and a conclusion. In contrast, formal letters have a specific format for professional communication. They are concise, focused, and convey information directly. Essays explore ideas extensively, while formal letters serve specific purposes efficiently. Understanding these differences helps writers adapt their approach and style accordingly.

Article Vs formal letter 

Articles and formal letters differ in purpose, audience, and style. Articles aim to inform or engage a broad readership, utilizing a structured format and incorporating research. They can be creative and expressive. In contrast, formal letters target specific recipients for professional or official matters. They follow a prescribed format  and  utilize formal language while upholding a tone of respect.

Importance of effective letter writing 

• Effective letter writing enhances communication by allowing for deeper expression of emotions, thoughts, and ideas.
• Well-written letters stand out in digital time, conveying thoughtfulness and personal connection.
• Letters play a significant role in professional settings, representing the organization’s image and fostering strong relationships with clients, customers, and stakeholders.
• Letter writing serves as documentation, capturing important moments and experiences.
• The process of drafting and editing letters enhances writing skills, including language proficiency, grammar, and critical thinking.

Tips for writing effective formal and informal letters 

Tips for writing formal letters:.

1/ Format the letter correctly: Follow a standard business letter format. Include your address, date, recipient’s address, salutation, body paragraphs, closing, and signature.

2/ Be concise and to the point: State your purpose clearly and concisely. Avoid unnecessary details or lengthy explanations. 

3/ Organize your thoughts logically: Present your ideas in a structured manner. Use paragraphs for different topics or points, and ensure there is a logical flow between them.

4/ Proofread for errors: Check your letter for grammatical, spelling, and punctuation errors. 

5/ Include relevant details: Provide any necessary information or documents the recipient may require.

Tips for Writing Informal Letters:

1/ Initiate the letter with a friendly greeting : Commence the letter by addressing the recipient with a personalized greeting.

2/ Be warm and expressive: Show your emotions and enthusiasm in your writing. Use words and phrases that reflect your feelings or convey your excitement.

3/ Keep it concise: Informal letters should be relatively brief.

4/ Use appropriate language: While informality is allowed, avoid using offensive or inappropriate language.

5/ End on a positive note: Conclude the letter with a warm closing, such as “Best regards,” “Take care,” or “Looking forward to hearing from you.” 

Frequently Asked Questions

Q1) what are the differences between formal letters, informal letters, and semi-formal letters .

Ans: Formal letters are professional and follow a specific format. They are used for official correspondence. Informal letters are personal, casual, and more flexible in format and language. They are written to known connections, family, or acquaintances. Semi-formal letters strike a balance between the two, with a professional yet friendly tone. They are used in situations that require professionalism but still maintain a level of familiarity.

Q2) What is the difference between a formal letter and application? 

Ans: A formal letter is a structured communication used for official or professional purposes, while an application is a specific type of formal letter written to apply for a job or opportunity, presenting qualifications and skills.

Q3) What are the 3 differences between formal and informal letters? 

Ans: Formal and informal letters differ in tone, structure, and content. Formal letters are professional and structured, using polite language. Informal letters are more relaxed, with a conversational tone and flexible structure. Formal letters pertain to official matters, while informal letters focus on personal communication.

Q4) Which letter is more easy, formal or informal? 

Ans: Informal letters are generally easier due to their relaxed, conversational tone, while formal letters require adherence to conventions and a professional tone.

Q5) What is the difference between formal and informal reports?

Ans: Formal reports are structured according to a specific format and utilize formal language. They include extensive research and analysis. Informal reports are casual, flexible in structure, and use simpler language. They are shorter, more conversational, and commonly used for internal communication within organizations. Understanding the difference between formal and informal reports ensures the effective delivery of the message to the intended audience. 

Q6) What are the 3 different types of letters? 

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What's the Difference? Beginning Writers Compare E-mail with Letter Writing

• Resources & Preparation
• Instructional Plan
• Related Resources

E-mail style and conventions differ from traditional writing. E-mail messages are a particular form of writing that invites innovation and can be contrasted with more traditional letters to help children begin to appreciate the choices writers make and the genre constraints under which they operate. In this lesson, students use a Venn diagram to compare an e-mail with a traditional letter. They then work in small groups to identify the style and intended audience for sample letters and e-mails about forgotten homework. Finally, each student writes both an e-mail and a letter about the same topic.

Featured Resources

Venn Diagram : Students can use this online tool to compare any two items, including e-mails and letters.

From Theory to Practice

E-mail is a motivating tool for teaching writing because children enjoy communicating in this medium. E-mail has become a pervasive form of communication that children must learn in order to be fully literate. Technology, then, is a powerful tool for learning to write; however, screen writing may have unintended effects on children's literacy learning if differences between screen and paper genres are not explored. As a genre, e-mail messages follow "rules" for style and conventions that differ from the norms for handwritten letters. Children can learn about these differences by comparing and experimenting with writing e-mail messages and letters. Children's awareness of genre differences may help them understand and master the various written forms they will encounter in their lives. Further Reading

Common Core Standards

This resource has been aligned to the Common Core State Standards for states in which they have been adopted. If a state does not appear in the drop-down, CCSS alignments are forthcoming.

State Standards

This lesson has been aligned to standards in the following states. If a state does not appear in the drop-down, standard alignments are not currently available for that state.

NCTE/IRA National Standards for the English Language Arts

• 4. Students adjust their use of spoken, written, and visual language (e.g., conventions, style, vocabulary) to communicate effectively with a variety of audiences and for different purposes.
• 6. Students apply knowledge of language structure, language conventions (e.g., spelling and punctuation), media techniques, figurative language, and genre to create, critique, and discuss print and nonprint texts.
• 9. Students develop an understanding of and respect for diversity in language use, patterns, and dialects across cultures, ethnic groups, geographic regions, and social roles.
• 12. Students use spoken, written, and visual language to accomplish their own purposes (e.g., for learning, enjoyment, persuasion, and the exchange of information).

Materials and Technology

• Computer with projection screen or overhead projector
• Chart paper for brainstorming ideas about differences between the samples
• Available computers and e-mail addresses for students to compose their own letters and e-mail messages and send the messages
• Texts for Sorting Activity
• E-Mail and Letter Writing Rubric
• Side-by-side E-mail Message and Letter

Preparation

• This lesson assumes that students have already been introduced to e-mail as a form of communication and have basic knowledge of how to create and send a simple message. If students need a refresher on how to compose an e-mail, they can go to the kid-friendly E-mail page from the PBS Arthur site. A Beginner’s Guide to Effective E-mail and Children and Media both offer resources for teachers that would be useful in a review of e-mailing.
• Prepare the Side-by-side E-mail Message and Letter (or an alternative) for projection.
• Make copies for all students of the Texts for Sorting Activity about forgotten homework (or create your own examples and copy them). Cut the sheets so that the three messages are separated.
• Make sure each student has an appropriate e-mail address to send a message to.
• Choose a topic for the student-composed letters and messages that is relevant and purposeful in the context of your classroom.
• Make copies of the E-Mail and Letter Writing Rubric , one for each student, to use in feedback on the project.
• Test the Venn Diagram student interactive and the E-Mail Abbreviation student interactive on your computers to familiarize yourself with the tool and ensure that you have the Flash plug-in installed. You can download the plug-in from the technical support page.

Student Objectives

Students will

• Compare an e-mail message and a letter on the same topic and discuss how they are written differently and why.
• Recognize differences in the form and function of the two genres and how these differences impact communication style and conventions.
• Develop their understanding of the choices they must make as writers with respect to the appropriate form, function, and audience for different kinds of communication.
• Work collaboratively to sort samples of e-mail messages and letters based on what they have learned to reinforce and assess their understanding of the differences.
• Independently compose an original e-mail message and a letter on the same topic, to the same person.

Session One

• Project the side-by-side e-mail message and letter but do not identify each as either e-mail or letter. Read both aloud and then re-read with students reading along.
• Ask students if they notice anything that is the same about the two texts (e.g. topic, intended recipient) and begin to list their brainstormed ideas on chart paper under the heading “Same” or in the overlapping, center section of the Venn Diagram, using the Venn Diagram student interactive. Move fairly quickly to looking for differences.
• Ask students if they notice any differences between the two texts. Do they sound any different (e.g. one sounds more like talking to someone)? Are they written differently (e.g. different words)? Do they look different (e.g. length)? Are there any differences in spelling or punctuation? Guide them through brainstorming, as needed, and list their brainstormed ideas on the chart paper or board under the heading “Different” or in the appropriate circle of the Venn Diagram student interactive.
• Once students have exhausted their ideas about differences ask if they know what kind of text each of these might be. If a student does not identify one as e-mail and the other as a letter then do so for them.
• E-mail style is more like informal chatting (e.g. So…” or “huh” instead of “Today we have a snow day so I am..”); the language used is more informal (e.g. “Hey” instead of “Dear”).
• E-mail messages are not as elaborated or lengthy as comparable letters (e.g. “Cool, huh” instead of “It’s so cool to be home on a school day!”).
• E-mail mechanics are not governed by the same traditional conventions as letter writing (e.g. “G2g” instead of “Got to go” and innovative use of punctuation).
• E-mailers write as if they expect rapid receipt and reply (e.g. “Are you there” vs. “If you get this letter in time…”).
• End the discussion by telling students they will use what they’ve just been talking about next time, when they will play a sorting game.

Session Two

• Refer again to the brainstormed lists created in session one and ask students to help each other remember what the differences are between e-mail messages and letters. After a brief discussion of what they remember, tell students they are going to try a challenging and fun sorting game.
• Place students in small groups of 3–5. Explain that you will hand out copies of three messages to each child. Working together, they need to identify which one is a letter from Al to his teacher explaining why homework was forgotten, which one is an e-mail from Al to his teacher explaining why homework was forgotten, and which one is an e-mail from Al to his friend explaining why homework was forgotten.
• Hand out the three texts for sorting , so that each child receives a copy of all three texts, each on separate pieces of paper. Explain that students should work together, discussing and explaining their ideas, to decide which message is which. Once they have decided, at the top of each paper they should write either: “letter to teacher,” “e-mail to teacher,” or “e-mail to friend.”
• After about 10–15 minutes of group work, tell each group that they will have to explain their decisions to the class as a whole and should discuss what they are going to say when their turn comes to explain how they sorted the texts. Can they name specific things that helped them decide what each one is?
• Circulate to help the groups name some specifics, such as differences in style (e.g. conversational vs. more formal voice, abbreviated vs. elaborated information, “signature”) and mechanics (e.g. What’s ^, hw, 2morrow, and use of punctuation and capitalization). Note that e-mail messages can vary in level of formality and convention depending upon the recipient.
• In a whole class discussion, allow each group to share its decisions and underlying reasons for them. As they share ideas, match their reasons to what is already on the brainstormed list and add to the list as needed. Consider the differences between the two e-mail messages. How is the one to Al’s friend different from the one to his teacher? How are they the same? Why?
• Tell students now that they know so much about the differences between e-mail messages and letters they are going to try to write their own next time.

Session Three

• Using a topic that is relevant for your class (e.g. an upcoming event or something needed for school) create a purposeful writing assignment or allow children to choose their own topics. Typical topics might include inviting families to a class presentation or school assembly or performance, telling families about an upcoming field trip and what is needed, writing to a favorite author, or writing to a pen pal about something special that has occurred.
• Explain that students must write two messages on this topic, as is sometimes done in the world outside of school. They must write an e-mail message and a letter. Explain that frequently people send both an e-mail message and a letter to communicate in the form that each recipient will find most useful, convenient or comfortable, and to take advantage of the speed of e-mail but to ensure that the message is received in hard copy on paper.
• Based on the selected topic(s), briefly have students begin to brainstorm possible content for their messages as a whole group, to generate several ideas that will help all students get started writing.
• Ask students to begin their writing. Although they may begin with either message it may be easiest for young students (who tend to write in less elaborated fashion generally) to begin with the less elaborated e-mail and revise it to make it a more elaborated letter. More advanced beginning writers, however, may find it easier to get everything down on paper and then cut out the unnecessary detail, convert to symbols, and simplify to create an e-mail message that distills the most important information from the letter and communicates it in a spare style.
• As students begin to write, circulate to provide assistance with where to begin, what to include in the e-mail message and the letter, and how to work from one text to the other, conferring as needed to assist and encourage students.
• Complete the process by sending the message and letter to the intended recipients.
• Use the E-Mail Abbreviations student interactive to discuss some of the more typical e-mail abbreviations that students are likely to use. Take the opportunity to explore the connection between sound and keyboard shortcuts as well as to help students understand the important difference that audience plays in word choice.
• Follow up with the Write Right Back: Recognizing Readers’ Needs and Expectations for E-mail Replies lesson plan, which explores the role that audience and purpose play in e-mail replies.

Student Assessment / Reflections

If possible, it is great to read the e-mail and letter with the student individually and provide direct feedback. When this option is not available, constructive written comments are helpful. As you read the two pieces, keep notes on the aspects to review and share with the class later. To structure your feedback, use the E-Mail and Letter Writing Rubric .

• Calendar Activities
• Student Interactives

This interactive tool allows students to create Venn diagrams that contain two or three overlapping circles, enabling them to organize their information logically.

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• Key Differences

Know the Differences & Comparisons

Difference Between Article and Essay

An article is nothing but a piece of writing commonly found in newspapers or websites which contain fact-based information on a specific topic. It is published with the aim of making the reader aware of something and keeping them up to date.

An essay is a literary work, which often discusses ideas, experiences and concepts in a clear and coherent way. It reflects the author’s personal view, knowledge and research on a specific topic.

Content: Article Vs Essay

Comparison chart, definition of article.

An ‘article’ can be described as any form of written information which is produced either in a printed or electronic form, in newspaper, magazine, journal or website. It aims at spreading news, results of surveys, academic analysis or debates.

An article targets a large group of people, in order to fascinate the readers and engage them. Hence, it should be such that to retain the interest of the readers.

It discusses stories, reports and describes news, present balanced argument, express opinion, provides facts, offers advice, compares and contrast etc. in a formal or informal manner, depending upon the type of audience.

For writing an article one needs to perform a thorough research on the matter, so as to provide original and authentic information to the readers.

Components of Article

• Title : An article contains a noticeable title which should be intriguing and should not be very long and descriptive. However, it should be such that which suggests the theme or issue of the information provided.
• Introduction : The introduction part must clearly define the topic, by giving a brief overview of the situation or event.
• Body : An introduction is followed by the main body which presents the complete information or news, in an elaborative way, to let the reader know about the exact situation.
• Conclusion : The article ends with a conclusion, which sums up the entire topic with a recommendation or comment.

Definition of Essay

An essay is just a formal and comprehensive piece of literature, in which a particular topic is discussed thoroughly. It usually highlights the writer’s outlook, knowledge and experiences on that particular topic. It is a short literary work, which elucidates, argues and analyzes a specific topic.

The word essay is originated from the Latin term ‘exagium’ which means ‘presentation of a case’. Hence, writing an essay means to state the reasons or causes of something, or why something should be done or should be the case, which validates a particular viewpoint, analysis, experience, stories, facts or interpretation.

An essay is written with the intent to convince or inform the reader about something. Further, for writing an essay one needs to have good knowledge of the subject to explain the concept, thoroughly. If not so, the writer will end up repeating the same points again and again.

Components of the Essay

• Title : It should be a succinct statement of the proposition.
• Introduction : The introduction section of the essay, should be so interesting which instantly grabs the attention of the reader and makes them read the essay further. Hence, one can start with a quote to make it more thought-provoking.
• Body : In the main body of the essay, evidence or reasons in support of the writer’s ideas or arguments are provided. One should make sure that there is a sync in the paragraphs of the main body, as well as they,  should maintain a logical flow.
• Conclusion : In this part, the writer wraps up all the points in a summarized and simplified manner.

Key Differences Between Article and Essay

Upcoming points will discuss the difference between article and essay:

• An article refers to a written work, published in newspapers, journals, website, magazines etc, containing news or information, in a specific format. On the other hand, an essay is a continuous piece of writing, written with the aim of convincing the reader with the argument or merely informing the reader about the fact.
• An article is objective in the sense that it is based on facts and evidence, and simply describes the topic or narrate the event. As against, an essay is subjective, because it is based on fact or research-based opinion or outlook of a person on a specific topic. It analyses, argues and criticizes the topic.
• The tone used in an article is conversational, so as to make the article easy to understand and also keeping the interest of the reader intact. On the contrary, an essay uses educational and analytical tone.
• An article may contain headings, which makes it attractive and readable. In contrast, an essay does not have any headings, sections or bullet points, however, it is a coherent and organized form of writing.
• An article is always written with a definite objective, which is to inform or make the readers aware of something. Further, it is written to cater to a specific niche of audience. Conversely, an essay is written in response to a particular assertion or question. Moreover, it is not written with a specific group of readers in mind.
• An article is often supported by photographs, charts, statistics, graphs and tables. As opposed, an essay is not supported by any photographs, charts, or graphs.
• Citations and references are a must in case of an essay, whereas there is no such requirement in case of an article.

By and large, an article is meant to inform the reader about something, through news, featured stories, product descriptions, reports, etc. On the flip side, an essay offers an analysis of a particular topic, while reflecting a detailed account of a person’s view on it.

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Anna H. Smith says

November 15, 2020 at 6:21 pm

Great! Thank you for explaining the difference between an article and an academic essay so eloquently. Your information is so detailed and very helpful. it’s very educative, Thanks for sharing.

Sunita Singh says

December 12, 2020 at 7:11 am

Thank you! That’s quite helpful.

Saba Zia says

March 8, 2021 at 12:33 am

Great job!! Thank u for sharing this explanation and detailed difference between essay and article. It is really helpful.

Khushi Chaudhary says

February 7, 2021 at 2:38 pm

Thank you so much! It is really very easy to understand & helpful for my test.

Dury Frizza says

July 25, 2022 at 8:18 pm

Thanks a lot for sharing such a clear and easily understood explanation!!!!.

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Compare & Contrast Essays How things are similar or different

Compare and contrast is a common form of academic writing, either as an essay type on its own, or as part of a larger essay which includes one or more paragraphs which compare or contrast. This page gives information on what a compare and contrast essay is , how to structure this type of essay, how to use compare and contrast structure words , and how to make sure you use appropriate criteria for comparison/contrast . There is also an example compare and contrast essay on the topic of communication technology, as well as some exercises to help you practice this area.

What are compare & contrast essays?

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To compare is to examine how things are similar, while to contrast is to see how they differ. A compare and contrast essay therefore looks at the similarities of two or more objects, and the differences. This essay type is common at university, where lecturers frequently test your understanding by asking you to compare and contrast two theories, two methods, two historical periods, two characters in a novel, etc. Sometimes the whole essay will compare and contrast, though sometimes the comparison or contrast may be only part of the essay. It is also possible, especially for short exam essays, that only the similarities or the differences, not both, will be discussed. See the examples below.

• Compare and contrast Newton's ideas of gravity with those proposed by Einstein ['compare and contrast' essay]
• Examine how the economies of Spain and China are similar ['compare' only essay]
• Explain the differences between Achaemenid Empire and Parthian Empire ['contrast' only essay]

There are two main ways to structure a compare and contrast essay, namely using a block or a point-by-point structure. For the block structure, all of the information about one of the objects being compared/contrasted is given first, and all of the information about the other object is listed afterwards. This type of structure is similar to the block structure used for cause and effect and problem-solution essays. For the point-by-point structure, each similarity (or difference) for one object is followed immediately by the similarity (or difference) for the other. Both types of structure have their merits. The former is easier to write, while the latter is generally clearer as it ensures that the similarities/differences are more explicit.

The two types of structure, block and point-by-point , are shown in the diagram below.

Compare and Contrast Structure Words

Compare and contrast structure words are transition signals which show the similarities or differences. Below are some common examples.

• both... and...
• not only... but also...
• neither... nor...
• just like (+ noun)
• similar to (+ noun)
• to be similar (to)
• to be the same as
• to be alike
• to compare (to/with)
• Computers can be used to communicate easily, for example via email. Similarly/Likewise , the mobile phone is a convenient tool for communication.
• Both computers and mobile phones can be used to communicate easily with other people.
• Just like the computer, the mobile phone can be used to communicate easily with other people.
• The computer is similar to the mobile phone in the way it can be used for easy communication.
• In contrast
• In comparison
• By comparison
• On the other hand
• to differ from
• to be different (from)
• to be dissimilar to
• to be unlike
• Computers, although increasingly small, are not always easy to carry from one place to another. However , the mobile phone can be carried with ease.
• Computers are generally not very portable, whereas the mobile phone is.
• Computers differ from mobile phones in their lack of portability.
• Computers are unlike mobile phones in their lack of portability.

Criteria for comparison/contrast

When making comparisons or contrasts, it is important to be clear what criteria you are using. Study the following example, which contrasts two people. Here the criteria are unclear.

• Aaron is tall and strong. In contrast , Bruce is handsome and very intelligent.

Although this sentence has a contrast transition , the criteria for contrasting are not the same. The criteria used for Aaron are height (tall) and strength (strong). We would expect similar criteria to be used for Bruce (maybe he is short and weak), but instead we have new criteria, namely appearance (handsome) and intelligence (intelligent). This is a common mistake for students when writing this type of paragraph or essay. Compare the following, which has much clearer criteria (contrast structure words shown in bold).

• Aaron and Bruce differ in four ways. The first difference is height. Aaron is tall, while Bruce is short. A second difference is strength. Aaron is strong. In contrast , Bruce is weak. A third difference is appearance. Aaron, who is average looking, differs from Bruce, who is handsome. The final difference is intelligence. Aaron is of average intelligence. Bruce, on the other hand , is very intelligent.

Example essay

Below is a compare and contrast essay. This essay uses the point-by-point structure . Click on the different areas (in the shaded boxes to the right) to highlight the different structural aspects in this essay, i.e. similarities, differences, and structure words. This will highlight not simply the paragraphs, but also the thesis statement and summary , as these repeat the comparisons and contrasts contained in the main body.

Title: There have been many advances in technology over the past fifty years. These have revolutionised the way we communicate with people who are far away. Compare and contrast methods of communication used today with those which were used in the past.

Before the advent of computers and modern technology, people communicating over long distances used traditional means such as letters and the telephone. Nowadays we have a vast array of communication tools which can complete this task, ranging from email to instant messaging and video calls. While the present and previous means of communication are similar in their general form , they differ in regard to their speed and the range of tools available . One similarity between current and previous methods of communication relates to the form of communication. In the past, both written forms such as letters were frequently used, in addition to oral forms such as telephone calls. Similarly , people nowadays use both of these forms. Just as in the past, written forms of communication are prevalent, for example via email and text messaging. In addition, oral forms are still used, including the telephone, mobile phone, and voice messages via instant messaging services. However , there are clearly many differences in the way we communicate over long distances, the most notable of which is speed. This is most evident in relation to written forms of communication. In the past, letters would take days to arrive at their destination. In contrast , an email arrives almost instantaneously and can be read seconds after it was sent. In the past, if it was necessary to send a short message, for example at work, a memo could be passed around the office, which would take some time to circulate. This is different from the current situation, in which a text message can be sent immediately. Another significant difference is the range of communication methods. Fifty years ago, the tools available for communicating over long distances were primarily the telephone and the letter. By comparison , there are a vast array of communication methods available today. These include not only the telephone, letter, email and text messages already mentioned, but also video conferences via software such as Skype or mobile phone apps such as WeChat, and social media such as Facebook and Twitter. In conclusion, methods of communication have greatly advanced over the past fifty years. While there are some similarities, such as the forms of communication , there are significant differences, chiefly in relation to the speed of communication and the range of communication tools available . There is no doubt that technology will continue to progress in future, and the advanced tools which we use today may one day also become outdated.

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Below is a checklist for compare and contrast essays. Use it to check your own writing, or get a peer (another student) to help you.

There is a downloadable graphic organiser for brainstorming ideas for compare and contrast essays in the writing resources section.

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Author: Sheldon Smith    ‖    Last modified: 08 January 2022.

Sheldon Smith is the founder and editor of EAPFoundation.com. He has been teaching English for Academic Purposes since 2004. Find out more about him in the about section and connect with him on Twitter , Facebook and LinkedIn .

Compare & contrast essays examine the similarities of two or more objects, and the differences.

Cause & effect essays consider the reasons (or causes) for something, then discuss the results (or effects).

Discussion essays require you to examine both sides of a situation and to conclude by saying which side you favour.

Problem-solution essays are a sub-type of SPSE essays (Situation, Problem, Solution, Evaluation).

Transition signals are useful in achieving good cohesion and coherence in your writing.

Reporting verbs are used to link your in-text citations to the information cited.

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The difference between academic and professional writing: a helpful guide

Whether you’re a current or prospective student at Penn LPS Online, you’ve likely written your fair share of academic papers and business emails. But you’re not alone if you still have questions about the differences and similarities between academic and professional writing. This overview contains a summary of everything you need to know about the intricacies of these critical forms of writing.

What is the difference between academic and professional writing?

One of the key differences between academic writing and business writing is the goal of each endeavor. Because the readers are often students, professors, or scholars in academic writing, the goal is to present and analyze information on a specific subject and increase understanding. With professional writing, the goal is generally to communicate information or influence the opinions of managers, coworkers, clients, or job prospects. While academic writing is strictly formal, it’s common to use the first-person point of view in many standard business communications. Lastly, academic writing requires adherence to strict formatting and source requirements, but there is generally more flexibility in this area when it comes to professional documents.

Read on to dive deeper into the ins and outs of academic and professional writing.

Academic writing

The hallmarks of academic writing include the use of the third-person point of view, a logical flow, an emphasis on facts and ideas, and an authoritative, formal tone. This writing style is objective, avoids casual language and slang, offers insightful analysis, and includes citations for research backed by reliable sources such as scientific studies or journal articles. While students and professors routinely use academic writing, scientists also use it to describe their research findings, as do literary critics. There are four distinct types of this formal writing style: descriptive, analytical, persuasive, and critical.

Descriptive writing

Descriptive writing is one of the most simple and ubiquitous types of scholarly writing. You can see examples of this writing style in essays, research papers, or lab reports for several fields of study. The primary goal of descriptive writing is to use precise language to summarize and describe information, such as the result of an experiment or a section of prose.

Analytical writing

An example of analytical writing is an academic paper that compares two or more complex ideas or theories. Although a part of analytical writing is descriptive, it requires going a step further to reorganize and deconstruct facts into categories, groups, types, or relationships that provide context. As such, to author a successful analytical essay, you need to start with a strong outline.

Persuasive writing

Persuasive writing takes analytical writing to the next level. Not only must you structure a coherent, fact-based argument, but you must also include your own point of view. This could be a recommendation, interpretation of findings, or an evaluation of someone else’s work, but the claims you make need to be credible and backed by evidence.

Critical writing

This formal style is commonly used in research, advanced undergraduate, or postgraduate writing. It includes the tenets of persuasive writing with the supplement of at least one other point of view (in addition to your own) on a topic or issue. For example, if you’re writing a thesis, you may explain a researcher’s analysis from a journal article, critique the merits of their argument, and provide your own alternative explanation.

Professional writing

Professional writing refers to any written communication that takes place in an organizational context. A primary objective of professional or business writing is to effectively educate, instruct, or persuade an audience via emails, newsletters, memos, press releases, project proposals, business plans, executive summaries, letters, and resumés. As is the case with all writing styles, proper grammar usage—including syntax, spelling, and parts of speech—is essential in professional writing, as are the three points below.

Clarity and concision

One of the main requirements for successful professional writing is to use clear, precise language so that your message is easily understood. It’s also important to avoid clichés and hyperbole and stick to simple, concise statements that efficiently share concrete information. Not only will this save you time, but it will also benefit the reader’s comprehension and enjoyment.

Active and purposeful

Whether you’re creating a quick email or preparing an in-depth report, every piece of business writing should start with a well-defined objective or purpose. To keep your communication to the point, you should use an active voice, choose strong action verbs, and avoid qualifiers or passive phrases such as “I think.”

Personal tone

Although professional writing should have a courteous tone, the level of formality does not need to be equal to that used in an academic setting. Documents such as business plans should have a formal structure, but with emails or online chats with colleagues, a friendly, polite tone and positive phrasing can go a long way.

The overlap between academic and professional writing

Although there are distinct differences, there are also many similarities between academic and professional writing. Both writing styles require that you use proper grammar and punctuation, clear and precise language, and a serious tone, along with well-developed ideas with clear objectives. Whether you’re writing for business or academic purposes, it’s also important to avoid exaggeration, emotionally charged expressions, and jargon, as they dilute the effectiveness of your communication. In everything from research papers and essays to memos and fundraising letters, it’s essential to ensure that the information you convey is both accurate and relevant. And you should always have a clearly defined goal for academic or business writing, such as to describe, inform, analyze, or persuade.

If you’re somewhat of a writing novice and looking to improve your skills, then consider PROW 1030: Introduction to Academic Reading, Writing, and Research and PROW 1000: Fundamentals of Professional Writing at Penn LPS Online. The former is designed to expand your abilities and build your confidence as you learn how to plan and execute a well-structured argument, write with logical coherence, and polish your work to ensure readability. The latter provides an introduction to critically analyzing any writing situation and creating purposeful messaging to address it. With targeted exercises to improve grammar, mechanics, and precision, you’ll work to enhance the quality and effectiveness of your writing practice.

If you want to expand and refine your existing repertoire, look to PROW 3030: Advanced Academic Writing and PROW 3010: The Power of Storytelling . The former focuses on improving your ability to translate readings, research, and findings into meaningful academic content. This includes employing time management and reading strategies and enhancing your understanding of the nuances of academic genres and writing styles. The latter explores storytelling as a means of conveying complex and memorable information. Learn how to use narrative studies as a research tool for gathering data and a rhetorical strategy for generating emotional appeal, action, and brand identity.

Explore the professional writing certificate at Penn LPS Online

The 4-course Certificate in Professional Writing at Penn LPS Online offers practical applications that provide an accelerated understanding of the art of effective business communication—and tips to help you become a master of grammar, concision, and clarity. As mentioned above, whether you’re looking to learn the fundamentals or you’re already a seasoned writer, these Ivy League writing courses will help you take your skills to the next level. Discover innovative findings in the field, receive extensive coaching and feedback, and learn how to incorporate your personal or corporate brand story into every piece of communication.

The Certificate in Professional Writing prepares you to:

• Analyze different audiences, scenarios, and contexts to better shape your messaging
• Develop effective rhetorical strategies and skills to persuade personal, professional, and social audiences
• Learn how use complex multimedia texts that incorporate language, image, and sound to produce a coherent, engaging message
• Grow your empathic and analytical skills to integrate and build upon other viewpoints
• Explore how to engage the senses to successfully convey information through social media
• Understand how to use effective visualization to make complex material more accessible 

Ready to get started? If you have yet to do so, apply to Penn LPS Online today and enroll in the Certificate in Professional Writing . Or  view our course guide to see what’s available in any upcoming term.

Colleges Rates and Requirements

Find the right college for you., core college requirements for competitive acceptance rates.

As you start thinking about which colleges to apply to and how to put together your college applications, don’t forget to familiarize yourself with current admissions requirements and acceptance trends. You may have seen recent headlines about college acceptance rates and how low they were for students who applied to the most selective colleges and universities. It’s important to remember that while admissions requirements for the most competitive schools didn’t change, the number of students applying to these types of institutions has gradually increased. As a result, acceptance rates of colleges, particularly elite universities, decreased. You should also keep in mind that due to the covid-19 pandemic, most institutions saw a spike in applications. This has caused acceptance rates to further decrease.

The headlines shouldn’t deter you from moving ahead with the application process. Although it might feel seem like there’s more competition than ever before, it’s important to remember two things: Acceptance rates vary among colleges, and most colleges accept two-thirds of applicants. Once you understand what college entrance requirements are and how to interpret college admission rates, you'll be better prepared to find the right school for you.

Understand These Key Requirements for College Applications.

Each college uses its own formula when evaluating applicants, and these practices vary from school to school. In addition, many colleges over the last few years have begun instituting "test optional" and "test flexible" policies for the SAT and ACT. Despite these factors, colleges still look for certain key requirements. You can learn more about admissions requirements for individual colleges in College Search .

Standard Core Curriculum and Beyond

All colleges emphasize GPA requirements, but they focus particularly on performance in core subject areas such as mathematics, science, English, and history. Colleges look at your grades, curriculum, and the courses you take as indicators of your ability to be successful in college. To get a better understanding of which colleges might be the best fit for you, research the GPA requirements for colleges you’re interested in. Also look at the range of GPAs accepted at those institutions on the BigFuture College Search tool. Consider taking more advanced coursework such as AP courses if it fits with your career goals and if your school offers them.

Extracurriculars

Extracurriculars are where you can really stand out, especially from others with similar grades. Extra academic activities show off your personal strengths and interests to admissions officers. Ideally, they want to see students who were deeply involved in school activities outside of the classroom and held leadership positions. Learn more about how extracurriculars matter to you and colleges .

Application Essay

For colleges that require it, the application essay can be a very important part of your application and is your pitch to the university. This is your opportunity to show the school of your dreams the unique individual you are, something that may not necessarily be conveyed in your transcript. It indicates how your talents will contribute to their community. Find tips for writing your college essay here.

Standardized Test Scores

Though the trend in some U.S. colleges has been to put less emphasis on SAT scores, make no mistake: They still play an important role in the college admissions process. Test scores are still used by many colleges for course placement and merit aid. High test scores can also help you stand out and strengthen your college application. If you’re not sure if you should submit your scores, talk to your school counselor or the college’s admissions officer for guidance.

Letters of Recommendation

Although not required by all colleges, letters of recommendation can give admissions counselors insight into who you are beyond just your grades and activities. If letters are required by the institutions you’re applying to, the college will let you know who they want letters from. It’s usually a teacher or counselor. Pick someone who knows you well.

Keep on Top of College Application Deadlines.

Application deadlines can sneak up on high school seniors like a tiger in the night. It’s of utmost importance that you double-check your prospective school’s application deadlines and submit everything you need sooner rather than later. Most college application deadlines fall into the following categories:

Understand the College Application Platform.

There are two main types of college applications : The Common Application and the Coalition Application, which allow students to apply to multiple schools using a single application platform. You should check with the institutions you’re interested in applying to see which application platform they prefer.

How Do College Acceptance Rates Work?

A college’s acceptance rate is actually a ratio. It's the total number of applicants in relation to the number of students who were accepted. For example, Harvard received applications from 61,220 students in 2022─the highest-ever number of applicants to the school. Of those, only 1,214 received admission, leading to the school’s lowest-ever acceptance rate of 3.19%.

This illustrates the point earlier that college acceptance rates are on a decline as the number of applicants increases, saturating the pool with more competition than ever before.

Acceptance rates are based on the number of spots available at a college. This is a set number of applicants who can be admitted to that class of graduates, and it's not subject to change based on the volume of applicants. As you can imagine, more competitive schools, such as Ivy League colleges and universities, have fewer spots available and are thus affected more by the number of applicants.

This same logic applies to private and public colleges. Public colleges, which are characteristically larger institutions, will admit greater numbers of students, leading to higher acceptance rates. However, public colleges have also been impacted by a larger number of applicants. When you’re building your college list, it’s advisable to include a balance of reach, match, and safety schools to improve your chances of acceptance.

It's important to keep in mind that college admission rates don’t necessarily reflect the quality of education or the quality of students who apply, and you shouldn’t be discouraged from applying to schools based on these numbers.

What is the Difference Between Admission Yield and Enrollment Rate?

Admission yield is the percentage of students who accepted enrollment into a college after being granted admission. These vary significantly from school to school. For example, the University of California, Berkeley’s yield rate for 2022 was just 40% while the yield rate for Yale was a whopping 83%.

As students apply to greater numbers of colleges and have more options, yield rates decline.

Review the Latest College Acceptance Rate Stats.

Students faced competitive acceptance rates in 2022. Common Application public colleges and universities saw a 24% surge of applicants since 2019-20 and 17% for private institutions. Meanwhile, the acceptance rates continue to decline. For example, Emory University’s acceptance rate fell 8 percentage points between 2020 and 2022.

Students who are eyeing colleges with highly competitive acceptance rates must focus more than ever on the things that will set them apart: exceptional performance beyond the standard core curriculum, strong extracurricular participation, powerful application essays, letters of recommendation, and excellent standardized test scores. However, even with all of these differentiators, it’s important to remember that none of these can guarantee acceptance, especially at selective institutions. Be sure to build a balanced college list that gives you options.

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What’s the Difference Between VS, VSOP, and XO Cognac?

Is XO Cognac better than the other categories?

Sarah Maiden / Food & Wine

For anyone who has ever seen a bottle of Cognac with its VS, VSOP, or XO labels and wondered exactly what it all means, you are not alone. This cryptic, all-caps labeling can be confusing. At their most simple, they indicate how old the Cognac in that bottle is. But let’s be real, nothing is ever that simple. Cognac carries a certain upmarket cachet, thanks to its undeniable French-ness, and with it a whole set of terminology. Labeling can inform a lot about what’s in the bottle and can refer not only to the age of the liquid but also to the area in which the grapes are grown and the type of woods used to age it. To better understand what VS, VSOP, or XO means, it’s helpful to know about the spirit itself.

What is Cognac?

Cognac is a type of brandy produced in the area surrounding the French commune of Cognac, located in the departments of Charente and Charente-Maritime, just north of Bordeaux. It’s made most often from Ugni Blanc grapes from Saint-Émilion, though certain other varieties can also be used, and aged for at least two years in French oak barrels from forests in Limousin or Tronçais.

What do VS, VSOP, and XO mean?

The Bureau National Interprofessionnel du Cognac (BNIC) is the “decision-making body for the cognac industry,” and is responsible for all labeling rules. 

VS (Very Special) is a blend of cognacs with the youngest eau-de-vie aged for at least two years.

VSOP (Very Superior Old Pale) contains eau-de-vie that is at least four years old.

XO (Extra Old) are cognacs that, as of 2018 , must be aged for at least 10 years.

“VS, VSOP or XO categories determine the aging only, it is not telling you anything about the quality, but only the aging." — Cognac Park master blender Jérôme Tessendier

Eau-de-vie is young brandy that will become Cognac once it reaches the statutory age, and since Cognac is a blended spirit, brandies of various ages go into the making of every bottling. The designations only comment on the youngest eau-de-vie used to make those bottles. Meaning a VS Cognac could be made from one percent two-year-old Cognac and 99 percent 20-year-old cognac and it would still be labeled VS. And while the above example is a clear exaggeration, cognac makers often blend much older Cognacs into younger labeled bottlings to give them the flavor and depth they’re looking for.

“VS, VSOP or XO categories determine the aging only, it is not telling you anything about the quality, but only the aging,” says Cognac Park master blender Jérôme Tessendier. Adding, “It's a different job to produce a young cognac and an old cognac.”

VS (Very Special)

For VS cognacs, you “usually put your spirit in new oak,” says Tessendier. This is so the young spirit extracts the tannin, which is important during the short aging process. “It's very precise work,” he says, explaining that it’s a challenge with “such a short amount of time in new oak to be sure that after two, four, five years, [that] you have a good expression, and no bitterness from the oak.”

Tessendier moves his eau-de-vie into new barrels every six to nine months, looking to extract the tannins, before moving it to mature casks. Tessendier says the base of their VS is around four to five years old, but can also integrate even older cognacs.

According to both Cognac Park and Martell, VS Cognacs are best enjoyed in cocktails or in long drinks . 

VSOP (Very Special Old Pale)

“VSOP is in the middle,” says Tessendier. Despite its minimum of four years, VSOP is generally aged for much longer. For example, the eau-de-vie that goes into Remy Martin’s VSOP is between four and 12 years old. At Cognac Park, they generally don’t use anything that’s less than five years old. “We consider that between four and five, something happens in the maturation,” says Tessendier. “Four years old we consider too young. From five, you’ve got different kinds of flavors,” he says.

The versatility of VSOP makes it so you can enjoy it in a variety of ways: Neat, on ice, or in long drinks, and cocktails. Rémy Martin’s cellar master Baptiste Loiseau enjoys his with ginger ale. 

XO (Extra Old)

XO means that the eau-de-vie has been aged for at least 10 years, but that wasn’t the case just a few years ago. Until 2018, the youngest eau-de-vie only had to be aged for six years to be called XO (which also sometimes goes by the name “Napoleon” and also includes the category Hors d'Age, which means “beyond age.”)

For XO Cognacs, the eau-de-vie is often left in new barrels longer, from “12 months to two years,” says Tessendier. The longer aging time allows for more oxidation and maturation, and for the Cognac to soften.

The term Hors d'Age, meanwhile, tends to describe the oldest and most expensive cognacs. While officially it’s the same class as the XO age denomination, it’s used for Cognacs that have an average age of 30 years or older — it can even reach beyond 100.

XO Cognac isn’t usually mixed with anything. You generally enjoy it neat , on ice, or with a splash of water.

Total solar eclipse 2024: Watch video and see photos of the sky spectacle

EAGLE PASS, Texas − In a moment of cosmic alignment that was precisely predicted yet undeniably mysterious , the moon crept across the face of the sun as seen from Earth, casting its shadow onto the United States on Monday.

And then it was over: A total eclipse of the sun has come and gone.  

The partial shadow crossed into the U.S. in Texas just after noon local time, and a bit more than an hour later, the minutes of “totality” began. The total eclipse of the sun then traced a path from southern Texas to northern Maine, where it exited into Canada and the ocean beyond.

The rare event was an astronomical experience like no other. Monday's eclipse was unusually accessible to millions of people. It was widely anticipated not only for its remarkable period of darkness, but for its rare timing: No total solar eclipse would be visible from the contiguous United States again until 2044. While millions of Americans may have seen today’s eclipse, a small group in Texas was among the very first.

Edge of eclipse shadow began in south Texas

Alejandra Martinez, a seventh-grade science teacher from the south Texas border city of Eagle Pass, peered up at the gray, gauzy sky, anxiously awaiting the solar eclipse’s entrance into the USA.

Sitting with a telescope under a camping canopy in a corner of the county airport, Martinez, 42, and two other science enthusiasts had been recruited by NASA to participate in an effort called Citizen CATE 2024, where more than 30 teams perched in the eclipse’s path will record the shadowy trek across the country. 

In this spot, less than five miles from the U.S.-Mexico border, she and her team would be among the first people in the U.S. to witness the phenomenon. Eagle Pass sits near the very beginning of the eclipse’s track from southwest to northeast across the country. It also sits very near dead-center of it, where the period of “totality” will be the longest. That total shadow was still more than an hour away when the edge of the shadow began to darken the sky.

Martinez, dressed in a “This Totality Rocks” T-shirt and eclipse-themed skirt, watched as the penumbra crept across the airfield, about 10 minutes past noon local time. She put on her eclipse glasses and peered up at the sky. The gauzy clouds parted. “There it is! There it is!” she yelled. “First contact. It’s begun!”

Clouds came and went as the shadow grew for the next hour. As totality approached Eagle Pass, the sky shaded a dull gray then a heavy brown and the temperature dropped a few degrees. Only a sliver of the sun remained.

A few seconds before 1:27 p.m. CT, the crowd counted down, “3..2..1…” The sun was gone, completely covered by the moon. Darkness spread over the small airport grounds. “Oh my god,” Martinez said, a hand covering her heart. “This is so cool!”

How to tell if you have eye damage from looking at a partial eclipse?

For those who took a chance and looked at the sun without protective eyewear during the eclipse, concerns may arise if their vision starts to seem impaired. Have they suffered eclipse blindness?

Looking directly at the sun even briefly without the proper safety glasses can result in eye damage, either temporary or permanent. The body's natural squinting reaction in normal circumstances prevents people from staring directly at the sun, but that reflex may not be activated during partial eclipses, even though a partly shielded sun can still burn the retina.

The American Academy of Ophthalmology says pain won't be an indication of damaged eyes because the retina lacks pain nerves. Worrisome signs are instead blurry vision, headaches, light sensitivity, blind spots in the central vision, distorted vision and changes in color perception. Anyone experiencing those symptoms should see an ophthalmologist, the AAO says.

What was the timeline of the 2024 solar eclipse?

The total eclipse began in Mexico at about 11:07 a.m. PDT, Monday before crossing into Texas at 1:27 p.m. CDT. It ended in Maine at 3:35 p.m. EDT. Even those who weren't in the path of totality could see a percentage of the eclipse.

To find out exactly when the eclipse occurred in your area, you can search by  USA TODAY's database by ZIP code  for a viewing guide.

Students in Washington get hands-on learning

Dozens of students spilled out of Ida B. Wells Middle School in Washington, D.C., gripping cardboard solar eclipse glasses and chatting with excitement. “Why is the sun shaped as a moon?” one student asked after looking toward the sun. “Why is it not getting dark?’’ asked another.

Teacher Troy Mangum, who the students called “Mr. Mango,’’ slowly explained the science behind the experience as he cautioned others to put on their glasses. Students at the school in northwest D.C. had had lessons about the eclipse leading up the day’s teaching outside the classroom.

“Anytime we can get hands on or dynamic learning … it’s invaluable,’’ said Mangum, a social emotional learning coach. “We talked about it so much. It’s nice to see them get excited about qeeky Mr. Mango type of stuff.”

Skylar Cruel, 12, had come outside with her science class. “I just really wanted to see it,’’ she said. “You get to see it turn from light to dark.”

Steps away at Whittier Elementary School, which focuses on science, technology, engineering and math (STEM), younger students put on their glasses and tilted their heads up toward the sun behind their school.

Michael Haile joined his daughter, Markan Worku, 9, a student at Whittier, and brought along his 5-year-old son, Keab. He called it a memorable experience for his children. Markan, who had been learning about solar eclipses in her third-grade class, simply said, “This is cool!’’ 

− Deborah Berry

In Michigan, a bonding experience for a mother and her three kids

In Michigan, eclipse enthusiasts packed a watch party along the Detroit Riverwalk near Cullen Plaza. They sat on the grass, on benches and berms. For Janelle Ikonen of Waterford, it was a chance to bond with her three children − Hannah, 9; Elim, 12; and Isaac, 14 − whom she took out of school for the day.

“I wanted to experience a unique event with them,” said Ikonen, 47. “It’s one of my big deals to me, to experience things with my kids. … I hope they’ll remember spending time with me.”

In Grand Rapids, where 94% coverage of the sun was expected, viewers gathered on the city's “Blue Bridge,” which offered a view of the eclipse over the Grand River. With no cloud cover over the city, visitors had an unobstructed scene. The Grand Rapids Public Museum set up a series of solar telescopes.

Jill and Wes Johnson, 50 and 14, were among those awaiting max coverage. They’d considered traveling from Grand Rapids to a place with total coverage, but decided 94% coverage was worthwhile enough to stay home.

“I think people are excited to see something unique,” Jill Johnson said.

− Georgea Kovanis and Arpan Lobo, Detroit Free Press

US women's soccer team takes in eclipse ahead of title game

COLUMBUS, Ohio − The U.S. women’s national soccer team took a break from SheBelieves Cup preparation to watch the eclipse. 

Several team members, including World Cup veterans Crystal Dunn, Alyssa Naeher, Naomi Girma and Trinity Rodman, coaches and staff members donned eclipse glasses and went outside their hotel to see the rare event.

As the sky darkened and the moon moved in front of the sun, someone yelled, “Come on, keep going!” Columbus is just outside the path of totality, so all but a sliver of the sun wound up being covered. 

The USWNT is in Columbus for the final of the SheBelieves Cup on Tuesday night against Canada.

− Nancy Armour

Witnessing the first total eclipse from a cruise ship

Passengers aboard Holland America's Koningsdam cruise ship eagerly gathered on the top decks at 10 a.m. local time to watch the spectacle of a solar eclipse.

Positioned off the coast of Mazatlan, Mexico − the first city in North America to witness the total eclipse − the ship provided an ideal vantage point for viewing the celestial event. Accompanied by an astronomer, the captain meticulously adjusted the ship's position to ensure the best possible view.

Dan Fueller, an experienced eclipse observer who had previously seen similar phenomena from ships in 1991 and 1998, emphasized the advantages of viewing the eclipse from a cruise ship. He noted the flexibility of the ship's mobility allowed for optimal positioning along the eclipse's path, ensuring unobstructed views.

"You're on a cruise ship and (the best view) is a little bit farther to the west or a little bit farther to the east − along the path, there's a clear sky − the ship can move. If you're on land and there's not a road there, you better have a tank."

− Joshuan Rivera

Partial eclipse 'like a little Pac-Man taking a bite out of the sun'

In Parthenon, Arkansas, the eclipse began near the Buffalo National River. Five friends traveled from Florida to be on a rock outcropping to witness the celestial event.

“Yes! I see it!” Angie Printiss exclaimed.

“Oh ya! You can see it,” said Kate Estes. “It’s like a little Pac-Man taking a bite out of the sun.”

At 20 minutes before totality, the sky got noticeably darker. The shadow of crescent sun shapes played off the limestone rocks.

“It looks like water − like fish scales,” Estes said. “That is so weird, when the trees move you can really see it.”

− Jennifer Portman

New Englanders travel for better view of the eclipse

Crowds ballooned into the thousands midday Monday in the center of St. Johnsbury, Vermont, as the nearly cloudless sky and warm sun boosted temperatures to an unseasonably 60 degrees.

Jim and Kim Cooper drove over from New Hampton, New Hampshire, their first time doing more than just passing through the town locals call St. Jays. Their son had proposed to his girlfriend in Tennessee during the 2017 eclipse and then had an eclipse-themed wedding, but the Coopers had never seen a total eclipse for themselves, so they decided to come to the closest place where they could be assured of a good view.

Jeffrey Breau had seen that 2017 eclipse for himself and was so impressed that he convinced family members to join him this time. Breau’s girlfriend, Nell Hawley, came up with him from Cambridge, Massachusetts, while his brother Alex and his girlfriend Diana Ventura drove up from New York City. The Breau brothers' father, Walter, joined them in taking in their first eclipse.

“I would have been OK watching it in the yard,” Walter said, though he would only have seen a partial eclipse from there. “That’s what you think now,” Jeffrey said quickly. “Talk to me in two hours.”

− Karen Weintraub

Kids bring homemade eclipse viewers to National Mall

Lucas and Lucy Porto Banco didn’t need to buy fancy eclipse glasses – the 7- and 10-year-old siblings made their own eclipse viewers from two cardboard shoe boxes left over from a couple of their mom’s recent shoe purchases.With the help of a YouTube tutorial video, they made two holes in each box with a whittling knife and taped tin foil over. Then they used dry spaghetti to poke holes in the tin foil for the sun’s light to pass through and project onto the dark inside of the box.The kids put together the viewer in little more than five minutes, Lucy said. “Maybe 15, with covering all the gaps in the shoe box,” she said.Even with his own eclipse-viewing creation, Lucas said he may still take advantage of his eclipse glasses. “I’m going to do both,” he said.

− Cybele Mayes-Osterman

What is an 'umbra?' − and other eclipse words

Astronomers and eclipse enthusiasts used a bunch of specialized words Monday as the nation experienced its first solar eclipse since 2017 and the last one for until 2044. Here are a few of those terms and what they mean, according to the American Astronomical Society .

Baily's Beads – This refers to the beaded appearance of the moon's edge as the eclipse nears totality. Shafts of sunlight shine through deep valleys on the moon's surface, which causes the effect known to observers as Bailey's Beads.

Umbra – The darkest part of the moon’s shadow, within which the entirety of the sun's bright face is blocked. An observer standing in the umbra sees a total solar eclipse.

Penumbra: The lighter part of the moon's shadow, making up its outer portion, where light can reach.

Corona – The sun’s upper atmosphere, visible as a pearly glow around the eclipsed sun during totality.

Totality – The maximum phase of a total solar eclipse, during which the moon’s disk completely covers the sun's bright face. It can last from a fraction of a second to a maximum of 7 minutes, 31 seconds, depending on viewing location and other factors.

− Dale Denwalt, The Oklahoman

A last-minute search for glasses for 'a perfect spot'

Patsy Faoro walked toward a half dozen people gathered at the gate of Turner Farm Park in Great Falls, Virginia. The people were awaiting the opening of an eclipse viewing event complete with telescopes and educational presentations.

Faoro, who lives near the park in this upscale Northern Virginia neighborhood, just wanted glasses to safely view the eclipse.

She visited CVS, Safeway and a 7/11 convenience store, all of which had advertised the availability of glasses to view the eclipse. None of the retailers had any glasses remaining when Faoro checked this morning.

“We have this great big open space that’s a perfect spot,” said Faoro, who viewed her first eclipse in the 1970s. “We just need some glasses.”

− Ken Alltucker

Indianapolis Motor Speedway event draws tens of thousands

Tory Patrick, 41, is hoping to give her four children a once-in-a-lifetime learning opportunity. Patrick and her family traveled 160 miles to Indianapolis Motor Speedway from their home in Granger, Indiana. They were expected to have 97% totality at home, but it’s not the same as total coverage, she said.

“They will be getting the full experience that they can’t read about in textbooks,” Patrick said.

Patrick and her sister Cally Gannon, 39, from Cincinnati, met in Indianapolis to view the eclipse from the speedway. They camped outside IMS over the weekend ahead of the event and on Sunday afternoon saw a double rainbow over the speedway’s iconic pagoda. An estimated 50,000 tickets were sold for the day’s festivities, presented in partnership with NASA and Purdue University.

Elsewhere in the stands, Ryan Harper, 30, knows today is special.

“We’re right in totality,” he said. “This sometimes doesn’t happen in people’s lifetimes.

— Sarah Bowman and Jade Thomas

Family travels from Baltimore to Rochester, N.Y., to view the eclipse

When Maze Pelham of Baltimore was a fifth-grader, he watched news of the 2017 solar eclipse and vowed to witness the next notable solar eclipse. That eclipse, and that day, has come. And this is why he and his parents, Janice and Sonney Pelham, left Maryland around 1 a.m. on Monday and drove nearly seven hours to Rochester, New York.

“I said to myself I would go to the next one,” Maze Pelham said while seated with his parents on lawn chairs at downtown Rochester’s Parcel 5 park, where he and hundreds of others are awaiting a view of the full eclipse. “It’s a promise I made to myself.”

– Democrat and Chronicle, part of the USA TODAY Network

In Brooklyn: Eclipses glasses, check. Lawn chair, check.

Ralph Emerson held a pair of paper sunglasses in his hands while riding the subway to Brooklyn's sprawling Prospect Park on Monday. He exited the train with a folded lawn chair strapped across his shoulder, and said he felt energized and full of anticipation.

"This is special," Emerson, 61, said. "I haven't woken up with this much excitement since the Super Bowl."

Walking to the park's botanic garden, Emerson said appreciating natural phenomena makes it easier to manage the stresses that come with living in a big city. Also like a big sports game, the eclipse will draw lots of people together to experience something much larger than themselves, in community, he said.

"A lot of times it's tragedies that bring us together, but sometimes things like this do," he said.

− Claire Thornton

Texas Eclipse Festival cut short by weather

The Texas Eclipse Festival was canceled Monday in Burnet County, 50 miles northwest of Austin, because of weather concerns. The festival, which included bands and other events, began Sunday and was supposed to wrap up Tuesday.

"We regret to inform you of the severe weather forecast, including risks of high winds, tornadic activity, large hail, and thunderstorms for later today, including during the eclipse, Tuesday, and Wednesday," festival organizers said on their website. "Your safety is our top priority."

Festivalgoers were urged to leave early for safety and to beat traffic. Guests, however, were allowed to stay "provided they pack and are prepared to depart after totality."

Traffic jams, collisions mar eclipse watchers' travel

Traffic crashes and road delays were reported across the nation as Americans flocked to prime locations to gaze up at the rare solar eclipse . Local roads and highways in states including Texas, Ohio, Illinois, Indiana, Vermont and New Hampshire were overwhelmed with eclipse chasers, many of whom were from out of state. The most intense bottlenecks appeared to be in the path of totality , where spectators will be able to view the full eclipse.

In Oklahoma, a crash around 7:30 a.m. local time narrowed eastbound lanes on I-40, a major transcontinental highway that runs from California to North Carolina. The crash occurred not far from several state parks that were hosting eclipse events, and it's also within driving distance of the full eclipse path, which includes parts of southeastern Oklahoma and Arkansas.

Multiple crashes were reported on an interstate in Waco, Texas, a city in the path of totality, where several festivities and eclipse viewing events were scheduled. The crashes all occurred on I-35, which runs from southern Texas to Minnesota.

"Expect major traffic delays in this area," the Texas Department of Transportation said in a statement .

− Christopher Cann

Airport draws a crowd of jets for eclipse

EAGLE PASS, Texas − Maverick County International Airport in Eagle Pass, Texas, usually sees maybe three private planes a day. By 10 a.m. CT on Monday, more than 10 planes crowded the tarmac, including Cessnas, Pipers and at least one corporate jet − all there to catch an early glimpse of the total solar eclipse. Eagle Pass will be one of the first American cities to witness the phenomenon. Some watchers, like Brandon Beck, 43, flew in Sunday night from San Diego and spent the night in a sleeping bag on the tarmac next to his friend’s Mooney single-prop piston four-seater.“We’re so lucky to be on a planet where the sun is the perfect size and perfect distance to create that effect,” he said. “It’s obligatory. We have to see it.”

First the Cherry Blossoms, then the eclipse

WASHINGTON − The Cherry Blossoms brought Ali and Aurore Youssouf to the city all the way from Paris, but the pair were delighted to learn that their trip would overlap with the eclipse. The day is extra special for Aurore Youssouf, 43, who has never seen an eclipse before. On Monday morning, the couple arrived by chance at the National Mall early enough to snag a few pairs of free eclipse glasses distributed by the Smithsonian National Air and Space Museum for the occasion.“We didn’t even know. We just ended up here and found out that they were giving away some glasses,” said Ali Youssouf, 46.

Awaiting eclipse − and hail − in Texas

KERRVILLE, Texas − Forecasts called for considerable cloudiness, rain and possible hail, but retired NASA engineer Jeff Stone stayed positive as he and his wife prepared to host more than a dozen people for a watch party at their hilltop home in Texas Hill Country. Stone, an eclipse enthusiast who had met family in Missouri to watch the solar eclipse of 2017, said he recently reviewed video footage of that event and said current conditions weren’t that much different than they were back then.

“I’m outside and seeing patches of blue among scattered clouds, so we’re remaining hopeful,” he said.

About 150 miles to the northeast in Gatesville, lead pastor Eric Moffett of Coryell Community Church said a similar forecast did little to deter an expected gathering of about 800 visitors for the church’s family-oriented “Eclipse at the Crosses” event. Many, if not most, were from out of town or even out of country − Canada, Wales, France, Italy. Many locals were staying home to avoid the crowd, he said.

“It’s partly cloudy, but the sun is shining on me right now,” he said. “We are praying that it stays that way.”

− Marc Ramirez

What is the difference between a solar eclipse and a lunar eclipse?

A  total solar eclipse  occurs when the moon comes in between the Earth and the sun, blocking its light from reaching our planet, leading to a period of darkness lasting several minutes. A total lunar eclipse occurs when the moon and the sun are on exact opposite sides of Earth. The Earth blocks the sunlight that normally reaches the moon. Instead of that sunlight hitting the moon’s surface, Earth's shadow falls on it.

A lunar eclipse can last for a few hours, while a solar eclipse lasts only a few minutes. Solar eclipses also rarely occur, while lunar eclipses are comparatively more frequent. While at least two partial lunar eclipses happen every year, total lunar eclipses are still rare, NASA says. Another major difference: No special glasses or gizmos are needed to view the a lunar eclipse, and people can directly stare at the moon.

− Saman Shafiq

Solar eclipse, lunar eclipse: What is the difference?

Can you drive during the solar eclipse?

The  2024 solar eclipse  will shroud much of the United States in darkness on Monday, leaving many people to wonder: Is it safe to drive during the solar eclipse?

It is safe to drive during an eclipse as long as you don't look up at the sky. AAA is telling drivers to be focused on the road if they are operating a car during the total solar eclipse. But the automobile insurance company is advising Americans who want to safely view the total eclipse to "find a safe place to park (not on the side of a road or highway) away from other traffic and then wear your eclipse glasses," said Aixa Diaz, a spokeswoman from AAA.

"Pack your patience, whether traveling a great distance or locally," Diaz said. "People will be out and about to catch a glimpse of the eclipse."

A similar scenario  played out in 2017 during the nation's last total solar eclipse : Congestion in some areas lasted for up to 13 hours after totality,  according to Transportation Research News , a National Research Council publication. An analysis of traffic patterns from that year suggests the worst of the traffic – on interstates and rural back roads alike – will kick off after the eclipse ends and everyone tries to leave all at once.

− Kayla Jimenez

When will the next solar eclipse happen?

It will be 20 years before there's a chance to  witness a total solar eclipse  in the United States again. According to NASA, after Monday's total solar  eclipse , the next one viewable from the contiguous U.S. will be on Aug. 23, 2044.

Unfortunately, the 2044 total  solar eclipse  won't have the broad reach across the U.S. as the 2024 eclipse. The path of totality during the 2044 eclipse will only touch three states, according to the Planetary Society, a nonprofit involved in research, public outreach and political space advocacy. The eclipse will begin in Greenland, sweep through Canada and end around sunset in Montana, North Dakota and South Dakota.

But another eclipse scheduledfor Saturday, Aug. 12, 2045, will trace a path of totality over California, Nevada, Utah, Colorado, New Mexico, Oklahoma, Kansas, Texas, Arkansas, Missouri, Mississippi, Louisiana, Alabama, Florida and Georgia.

− Mary Walrath-Holdridge, Gabe Hauari and Eric Lagatta

Eclipse and pets: It's not the sky that's the problem

An  eclipse  itself isn't dangerous for domestic animals such as dogs and cats, but experts say it's probably best to not bring pets to  experience the April 2024 total solar eclipse . Experts' biggest concern is not what’s happening in the sky but on the ground as crowds of excited and  eager people gather , said Dr. Rena Carlson, president of the American Veterinary Medical Association. Dogs especially will take their cues from their owners rather than  the celestial event.

“Rather than the effects of the eclipse, I would be more worried about the excitement and all of the people,” Carlson said.

− Elizabeth Weise

A guide to the solar eclipse for kids

Here's an easy-to read, illustrated guide to help kids understand what the  April 8 total solar eclipse  means, where it will be visible and how you can watch it safely. It also shows them how an ordinary kitchen colander can easily be used to view a solar eclipse − the colander's holes can project crescent images of the sun onto the ground. There are even pages that can be downloaded and colored.

Trump's eclipse experience lit up internet in 2017

Seven years ago, when the last  total solar eclipse  crossed over North America, a photo of then-President Donald Trump  seemingly gazing at the sun with his naked eyes set the internet ablaze . During the afternoon of Aug. 21, 2017, Trump, who was president at the time, was joined by then first lady Melania Trump and their son Barron  to watch the rare phenomenon from the Truman Balcony  at the White House. Photos taken by members of the media captured all three donning eclipse glasses while looking at the eclipse.

But at one point during the viewing, the former president was captured in photos and videos without proper eye protection, seemingly gazing directly at the sun. Looking at an eclipse before or after the brief phase of totality without proper eyewear  can lead to eye damage .

− Natalie Neysa Alund

When is the next total solar eclipse? What to know about the next eclipse's path, timing

How to make a solar eclipse viewer

People who didn't manage to get their  hands on glasses  are not completely down and out. There are other safe ways to view the eclipse , say experts, and a lot of them only require a little bit of craftiness and items you can find lying around the house.

Steps to make the cereal box eclipse viewer (And here is a video aid) :

• Get an empty, clean cereal box.
• Cut a white piece of cardboard that will fit snuggly in the bottom of the box, or secure it permanently by gluing it in place.
• Cut the top of the cereal box, removing both ends and leaving the center intact.
• Put a piece of tape across the center of the top to securely hold it closed.
• Tape a piece of heavy-duty foil or double a single layer for additional strength, covering one of the openings at the top of the cereal box. The other opening will remain open for viewing.
• Using a small nail (approximately 3mm in diameter) push a hole in the foil.
• Cover the entire box with construction paper, leaving the single-viewing opening and the foil uncovered.

The finished box should be held with the pin-hole side facing the sun. It may take a little practice pointing the box. With your back facing the sun, look through the viewing opening. A small image of the sun, about ½ cm in diameter, can be seen projected on the white paper inside the box.

− Mary Walrath-Holdrid

What is the path of the solar eclipse called?

Those in the direct line of the eclipse will be treated to an incredible sight as the moon completely blots out the sun's disk, ushering in uncharacteristic darkness and revealing the sun's elusive outermost layer called the corona. That moment is called "totality" and this year the path of totality crosses through 13 U.S. states.

The last total solar eclipse to cut through North America was in August 2017.

How to look at eclipse without glasses

A total solar eclipse offers skygazers the rare opportunity to witness the eclipse with the naked eye. However,  solar eclipse glasses  are still needed until totality is reached. 

Certified solar eclipse  glasses are crucial for spectators to avoid the sun's retina-damaging rays. But when the moon moves completely in front of the sun and blocks its light, you'll know it's  safe to remove the glasses  for a short period of time.

How fast does an eclipse shadow travel?

According to a post from the  National Weather Service  in Indianapolis on X, an eclipse shadow travels at speeds from 1,100 to 5,000 mph. Near the equator, it travels at around 1,100 mph and increases in speed as it approaches the poles.

The eclipse party is over? Time to recycle those glasses!

Astronomers Without Borders , or AWB, a non-profit organization running its second nationwide  eclipse glasses recycling drive . Her business will join over 300 schools, museums, city governments, commercial businesses, community organizations and local libraries that will collect and ship an estimated  millions of glasses  to be repurposed for use by underserved communities around the world in  future solar eclipses .

AWB launched its first run of the program after the last solar eclipse in 2017 when volunteer centers across the country collected millions of the glass. After vetting them for reuse, more than  half a million glasses were distributed to Africa, Asia and South America.

People can visit  AWB's website  to find their nearest participating collection center and learn more about recycling the glasses, said Andrew Fazekas, the organization's communication manager.  

"We figure there's probably going to be tens of millions of glasses out there at the very least," he said. "And most of them are probably very gently used."

Difference between Civil Rights and Civil Liberties

This essay about the distinction between civil rights and civil liberties elucidates the nuanced differences and interactions between these foundational concepts. Civil liberties are presented as protections from government intrusion, safeguarding individual freedoms such as speech, privacy, and religion. Conversely, civil rights are described as ensuring equal treatment under the law and freedom from discrimination, requiring government action to protect and provide for all citizens. The essay highlights how civil liberties act as a shield against governmental overreach, while civil rights function as a tool for achieving equity, with both playing critical roles in fostering a just and equitable society. Through examining their interplay, the essay underscores the importance of understanding these concepts not just in legal terms, but as pillars supporting democratic values and societal progress.

How it works

The notions of civil rights and civil liberties frequently overlap in the dynamic terrain of societal norms and legal frameworks, creating a difficult-to-navigate intricate tapestry. But for anyone hoping to fully comprehend these two fundamental components within the framework of our common social compact, it is imperative that they recognize their differences. By presenting civil rights and civil liberties as the fundamental cornerstones of our democratic society rather than just as legalese, this essay seeks to clarify the distinctions and overlaps between them.

At its core, the concept of civil liberties refers to the basic freedoms guaranteed by the constitution or the foundational laws of a land. These liberties are protections from governmental intrusion or suppression, encompassing the freedom of speech, the right to privacy, the right to a fair trial, and the freedom of religion, among others. Civil liberties are the bedrock of individual autonomy, offering citizens the space to think, express, and act without undue governmental interference. They are about the individual’s right to be free from excessive government control.

Civil rights, on the other hand, concern the rights of individuals to receive equal treatment under the law. This includes freedom from discrimination based on race, gender, disability, or sexual orientation, particularly in settings such as employment, education, and housing. Civil rights are about ensuring an equitable playing field for all members of society, advocating for the protection and expansion of the ability to participate fully in the economic, cultural, and political life of the nation.

The nuanced distinction between these two terms lies in the direction of their protective measures. Civil liberties are primarily about protecting individuals from government actions that threaten the freedoms outlined in the Constitution. Civil rights, conversely, often require government action to ensure the equal protection and provision of laws for all citizens. For example, while the freedom to vote is a civil liberty, the right to vote without discrimination is a safeguarded civil right.

One could argue that civil liberties serve as the shield, protecting individuals from the overreach of government power, whereas civil rights are the sword, cutting through the social and legal barriers that prevent individuals from standing on equal ground. The interplay between these two concepts has shaped much of the political and legal discourse in countries around the world, leading to landmark legislations and court decisions that continue to influence the fabric of society.

Yet, this distinction does not mean that civil rights and civil liberties operate in silos. On the contrary, they often overlap and interact in ways that strengthen the framework for a more just and equitable society. For instance, the exercise of one’s civil liberties, such as the freedom of speech, can be a powerful tool in the fight for civil rights, as seen in the various social movements that have leveraged this freedom to advocate for equality and justice.

In conclusion, while civil rights and civil liberties may at first glance seem to cover similar grounds, their distinct nuances paint a picture of a balanced ecosystem of protections and responsibilities. Understanding these differences is not just an academic exercise but a practical necessity for any citizen looking to navigate the rights and freedoms afforded to them. As we continue to witness the evolution of these concepts in response to new societal challenges, the dialogue between civil liberties and civil rights will undoubtedly remain a central theme in the quest for a fair and just society.

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