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How to Share PowerPoint Without Showing Notes (Step-By-Step)

PowerPoint is a powerful productivity tool used for creating business proposals, project management, and academic content. However, when sharing presentations, the need for privacy arises, especially for personal notes. This guide offers practical steps on how to share PowerPoint without showing notes, ensuring both sharing and privacy are well-balanced.

How to Share PowerPoint Without Showing Notes

If you want to share your PowerPoint presentation on Zoom without showing your notes to the audience, you have several options to do so. In this article, you will learn how to hide, remove, or make your notes invisible during your presentation.

Hiding all notes with a single click

One of the easiest ways to share your PowerPoint presentation without showing your notes is to hide them with a single click. This method will make your notes disappear from the screen, but they will still be saved in your PowerPoint file. You can use this method if you don’t need to see your notes during your presentation, or if you want to quickly hide them before sharing your screen.

In this section, we will learn how to hide all notes in PowerPoint:

Step 1: Open the Presentation that needs its notes hidden in PowerPoint.

Step 2: Locate the Notes button on the Status bar at the bottom of the page.

Step 3: A single click suffices to hide notes across all slides seamlessly.

Make PowerPoint notes invisible during the Presentation

Another way to share your PowerPoint presentation without showing your notes is to make them invisible during your presentation. This method will allow you to see your notes and slides on your own screen, while the Zoom meeting participants only see your slides. To use this method, you need to have an additional monitor or a virtual desktop app like Spaces.

You will also need to adjust the display settings of your monitors and the slide show options of your PowerPoint. This method is useful if you want to have more control over your presentation and see your notes without switching windows.

Step 1: Attach your computer to an additional monitor.

Step 2: Open the desired PowerPoint presentation for editing.

Step 3: On the Slide Show tab, select "Show Presenter View" in the Monitors section.

Step 4: This will open the Display Settings panel in the Windows Control Panel.

Step 5: In the Display Settings panel, navigate to the "Monitor" tab.

Step 6: Pick the icon representing the monitor where you intend to view your presentation notes.

Step 7: Check the box marked "This is my primary monitor". If it's already selected, proceed to the next step.

Step 8: Opt for the monitor icon corresponding to the screen where your presentation notes should remain concealed (the one visible to your audience).

Step 9: Choose "Extend my Windows Desktop onto this monitor" and press "OK". Your second monitor should now be listed in the Show On options on the Slide Show tab.

Step 10: Lastly, navigate to the View tab and click "Slide Show" in the Presentation Views group to initiate your presentation.

Delete Notes entirely from all Slides in a Presentation

Do you want to delete notes from your PowerPoint presentation completely? This can be useful if you want to reduce the file size, protect your privacy, or avoid any errors or inconsistencies in your notes. There are different ways to delete notes from PowerPoint, but one of the simplest methods is to use the Document Inspector.

The Document Inspector allows you to check your presentation for any hidden or personal information, such as notes, comments, or metadata. By using the Document Inspector, you can remove notes from all the slides in your presentation at once. Let’s learn how to remove notes from PowerPoint before sharing the file with others:

Step 1: Launch PowerPoint and access the "File" tab in the screen's upper left corner.

Step 2: Navigate to the left sidebar and click "Info", then select "Check for Issues".

Step 3: In the Check for Issues drop-down menu, choose “Inspect Document”, this will open a Document Inspector window.

Step 4: Inside the Document Inspector window, choose "Inspect".

Step 5: If any notes are detected, they'll be highlighted during inspection. Click "Remove All" to remove any notes present in the Presentation.

Step 6: Upon removal, click on “Close” to close the window. Your presentation is now devoid of notes, ready to be shared seamlessly.

You have learned how to share your PowerPoint presentation on Zoom without showing your notes using three different methods. Each method has its own advantages and disadvantages, depending on your situation and preferences.

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1. Can I share a PowerPoint presentation without sharing the speaker notes?

Yes, you can share a PowerPoint presentation while keeping your speaker notes private, ensuring flawless presentation while maintaining the confidentiality of private speaker notes. You can achieve this by clicking on the Presenter View in the Slide Show tab. It's a function that allows you to see your slides, notes, and a timer on your screen while your audience only sees the slides on a monitor or screen.

2. What should I do if the shared PowerPoint presentation looks different on other devices?

There are a few reasons why a shared PowerPoint presentation might look different on other devices. Here are some things to check:

Font compatibility

Screen Resolution

Display Settings

Software Compatibility

Elevating Your Presentation Privacy with Ease

In this article, you discovered a valuable technique for how to share PowerPoint without showing Notes while upholding your privacy. This involves a clever way of keeping your personal notes private, without the need for direct sharing. To implement this solution, the WPS Office software stands out as the perfect tool, offering a user-friendly platform to seamlessly put these concepts into practice. Don't hesitate to download WPS Office now and start applying this effective approach.

• 1. How to Share PowerPoint On Teams without Showing Notes
• 2. Zoom: Sharing PowerPoint without Showing Notes On Mac
• 3. How to Fix Export to PowerPoint Not Showing Up in Word ( Easy & Quick)
• 4. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
• 5. How to Share PowerPoint on Teams: A Step-by-Step Guide
• 6. How to Share a PowerPoint Presentation on Zoom: A Step-by-Step Guide

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

How to Make PowerPoint Notes Invisible While Presenting

Making PowerPoint notes invisible during a presentation is a straightforward process. Simply use the Presenter View option, which shows your notes on your screen but not on the audience’s view. With a few clicks, you can deliver a seamless presentation without your notes being visible to everyone.

After completing this action, you will be able to present your PowerPoint slides without the audience seeing your personal notes, creating a more professional and clean presentation.

Introduction

Imagine you’re giving a big presentation. Your slides are perfect, but you’re a bit nervous and could use some notes to keep you on track. The last thing you want is for your audience to see these notes, distracting from the impact of your slides. That’s where the ability to make PowerPoint notes invisible during a presentation comes in handy.

PowerPoint is an incredibly powerful tool for creating compelling presentations. Whether you’re a student, a business professional, or a lecturer, mastering PowerPoint is a valuable skill. One of the lesser-known features of PowerPoint is the ability to keep your speaker notes private while presenting. This feature is particularly important for anyone who relies on cues or additional information to deliver their presentation smoothly. It’s a simple trick that can make a big difference in how confidently you present your information.

Step by Step Tutorial on Making PowerPoint Notes Invisible

Before getting into the steps, it’s important to understand what we’re aiming for. By following these steps, you will be able to view your notes on your computer while only the slides are displayed to your audience. This allows you to reference your notes discreetly during your presentation.

Step 1: Set Up Multiple Monitors

Ensure that you have a second monitor or projector connected to your computer.

Having a second monitor or projector connected is essential for using Presenter View. This allows you to view your notes on one screen while the audience sees only the presentation on the other.

Step 2: Enable Presenter View

In PowerPoint, click on the ‘Slide Show’ tab and check the ‘Use Presenter View’ box.

Enabling Presenter View is the key action that hides your notes from the audience. This option is usually found in the ‘Monitors’ group on the ‘Slide Show’ tab.

Step 3: Start Your Slide Show

Start your slide show as you normally would, and your notes will be visible only to you.

Once Presenter View is enabled and you start your slide show, you’ll see your notes on your screen, while the audience will see only the slides.

Having your notes hidden from the audience helps maintain the focus on the content of your slides, rather than on your personal cues. This contributes to a more professional appearance and can help you make a better impression.

Knowing that you can reference your notes without the audience seeing them can be a significant confidence booster. This safety net allows you to focus on delivering your message rather than memorizing it.

With Presenter View, not only can you see your current slide’s notes, but you also get a preview of upcoming slides. This flexibility can be a game-changer, allowing you to better plan your transitions and manage your presentation’s pace.

One significant limitation is the need for additional equipment. Without a second monitor or projector, you won’t be able to use Presenter View.

Technical issues can also pose a problem, such as when the second screen isn’t immediately recognized by your computer, which could cause delays or disruptions to your presentation.

For those who are not tech-savvy, using Presenter View may require a bit of a learning curve. Becoming comfortable with this feature can take some practice.

Additional Information

When preparing for a presentation, there are a few extra tips you might find useful. First, rehearse with Presenter View ahead of time to become comfortable with toggling between your notes and the slides. Familiarize yourself with the controls, so you don’t fumble during the actual presentation.

Another tip is to keep your notes concise. Since you’ll be the only one seeing them, it might be tempting to write down everything, but this can be counterproductive. Short, keyword-based notes are generally more helpful than lengthy paragraphs.

Also, always have a backup plan. Technology can be unpredictable, so be prepared to give your presentation without your notes being visible on your screen. This could mean having a printout of your notes or being familiar enough with your material that you can present without them.

Finally, remember to engage with your audience. While it’s great to have notes, don’t become so reliant on them that you fail to make eye contact and connect with your audience. Presenter View is just a tool to aid you, not a crutch to lean on.

• Connect a second monitor or projector.
• Check the ‘Use Presenter View’ box in PowerPoint.
• Start your slide show to view notes on your screen and slides on the audience’s screen.

Frequently Asked Questions

What is presenter view.

Presenter View is a PowerPoint feature that allows you to view your notes on your screen while the audience sees only the presentation slides.

Can I use Presenter View without a second monitor?

No, Presenter View requires a second monitor or projector to function correctly.

How can I ensure my notes are completely invisible to the audience?

By using Presenter View and making sure your laptop is not mirrored on the projector or second screen.

What should I do if my computer doesn’t recognize the second monitor?

Check your connection and make sure that you have the correct display settings on your computer.

Can I still see the next slide in Presenter View?

Yes, Presenter View allows you to see not only your notes but also a preview of the upcoming slide.

In conclusion, making PowerPoint notes invisible during a presentation is a nifty trick that can make a significant difference in your delivery. It allows for a more professional appearance and can help boost your confidence as a speaker. By following the steps outlined, you’ll be able to leverage the power of Presenter View to keep your notes private while still engaging your audience with a polished presentation.

Always remember to practice ahead of time, keep your notes concise, and, most importantly, ensure that you’re prepared for any technical hiccups that might arise. Good luck with your presentations, and may your PowerPoint notes always remain invisible to your audience!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Before You Hit Send: Remove all Notes from Your Presentation in One Go

You’ve finalized your PowerPoint presentation and you’re ready to send it to clients and key stakeholders. But are you really sure it’s ready to be shared?  Removing notes from a presentation is a crucial step that is often overlooked. In this post, we’ll introduce an easy method that allows you to remove all notes from a PowerPoint presentation with just a few clicks.

PowerPoint Notes – a Versatile Tool

As you know, PowerPoint allows you to create and save notes on your presentation slides – a handy tool for many presenters. These notes are available to the presenter during the presentation, but can’t be read by the audience. Notes are also often used for comments, as well as other remarks and observations, and make collaborating on a presentation that much easier.

Sometimes though, sensitive internal information gets into a PowerPoint file that’s not meant for people outside your organization. Thankfully, PowerPoint provides a convenient way to remove the notes you don’t want others to see. The following tutorial shows you how.

Tutorial: How to Quickly Remove All Notes from a Presentation

• Save the presentation under a new name to avoid accidentally overwriting the original version (with your notes).
• Click File -> Info -> Check for Issues .
• Select Inspect Document . A dialog box will open with an extensive list of content you can review.

• Go to the end of the list and check the Presentation Notes box.
• Start the review by clicking Inspect .

• After presentation notes have been found, click Remove All . This will delete all notes.
• Close the Inspect Document dialog box and save the presentation.

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Home Blog PowerPoint Tutorials How to Remove Notes from PowerPoint

How to Remove Notes from PowerPoint

Presenters commonly use speaker notes to help remember what to say during a presentation. However, one may need to remove speaker notes to add new ones or to avoid distraction when presenting a slideshow in Presenter view. Similarly, some PowerPoint templates also come with slide descriptions within speaker notes that might need to be removed.

What are Speaker Notes in PowerPoint?

Speaker notes in PowerPoint help presenters remember key points during a presentation. These notes, visible only to the presenter, help present a slideshow, acting as virtual cue cards. Presenters also use speaker notes as a script, as they can read through the information in the Presenter’s view as a visual aid. 

Learn more about using speaker notes from our tutorials on adding speaker notes in PowerPoint and printing PowerPoint slides with notes .

Removing Notes from Individual Slides

You can remove speaker notes in PowerPoint by deleting them from the notes pane.

Accessing the Notes Pane

To access the Notes pane, click the Notes option from the bottom or go to View -> Notes . This will open the Notes pane in PowerPoint, where you can add and delete notes.

Deleting Notes on a Single Slide

Once the Notes pane is open, you can select to edit text or delete it by hitting Delete or Backspace .

Once the notes have been edited or deleted, click the Notes pane again from the button or View tab to close the Notes pane.

Deleting All Notes in a Presentation

There might be a time when you need to delete all notes in a PowerPoint presentation. For example, you might have a PowerPoint template with dozens of slides with notes, or you might be looking to repurpose an old slide deck for another presentation and need to remove the notes. In such a case, follow the instructions below to remove all notes simultaneously.

To remove all speaker notes from a PowerPoint presentation, go to File -> Info -> Check for Issues -> Inspect Document .

In the dialog box that appears, make sure that Presentation Notes is checked and click Inspect . This will show you whether there are speaker notes present in the PowerPoint file. This is also an excellent way to check if a slide deck contains notes. You might need to do this if a presentation has several slides and you don’t want to go through each to see if there are any speaker notes.

If the PowerPoint file has any speaker notes, you will get a prompt showing that notes are present. Click Remove All next to Presentation Notes to remove notes from the file.

Once the notes are removed, the dialog box will show no notes in the file.

Saving a PowerPoint Presentation Without Notes 

Why save without notes.

Consider separately saving a PowerPoint presentation without notes. There are several reasons for this to enhance productivity through copying your slide decks or removing confidential information.

To Create a Copy of a PowerPoint Presentation

One of the most common reasons for saving presentations without speaker notes is to create a new copy of the presentation for separate use.

To Remove All Notes to Create New Ones

When presenters want to tailor their notes for different audiences, they might want to create different versions of a file with separate speaker notes to adjust the context slightly for each audience. This might also include adjusting the speaker notes in different languages.

To Remove Outdated Information

If you have just picked an old presentation to repurpose for a recent event, there might be a need to remove old speaker notes to update the information.

To Remove Confidential Information 

When sharing a PowerPoint file, you should remove confidential information that is present in speaker notes.

When Sharing PowerPoint Slides and Handouts

A presenter might want notes removed when you want to share slides or handouts with an audience. In such a case, one would like to share their slide deck with speaker notes since those are exclusive notes meant only for the presenter.

Create a PowerPoint Template

If you are converting a presentation into a PowerPoint template, remove speaker notes to make a generic version of the file for reuse.

Methods to Save Without Speaker Notes

To remove speaker notes from your presentation, see the different methods mentioned below.

Save the File in a Different Format

PowerPoint provides a wide range of options for saving your files. You can save your file as a PDF, PNG, JPEG, BMP, or in a number of other formats without speaker notes. Just go to File -> Save as and choose a file format that suits your needs.

Export Your Slides

By going to File -> Export , you can explore several options to save your presentation without notes, such as in PDF, XPS, video, GIF, and other formats. Of course, not all formats will be suitable for use. Hence, you must pick the format that best suits you.

Export Your Slide Outline Only

By creating handouts without notes, you can save a copy of your slides to share without speaker notes. To do this, go to File -> Export -> Create Handouts and click the Create Handouts button. From the dialog box that pops up, select Outline Only . This will open the outline of your presentation as a Word document.

Choosing the Right File Format

When saving your PowerPoint file without speaker notes, it is essential to save it in the correct format. If you want to create a template, you can use POTX or POT format. You can also choose to save the file as a PPT or PPTX file. The most common file format to use is PDF to save it in a format that will not be editable. Similarly, you can save one or more files as an image file in JPEG, PNG, BMP, or other image formats.

Troubleshooting and Tips

Common issues and solutions.

Now that you know how to save PowerPoint without notes, let’s look at some common issues and their solutions that might prevent you from keeping your PowerPoint file without notes.

Unable to Edit Speaker Notes

You might be unable to edit notes in PowerPoint, and the Notes Pane , though visible, might appear grey, preventing you from doing so.

You likely cannot edit notes in PowerPoint because the file is read-only. When files are downloaded, the Enable Editing prompt appears at the top; click this prompt to make the file editable.

Unable to Save PowerPoint Files without Notes

If you encounter an issue where you cannot save your file after removing speaker notes, see if you can save it in a different location if you have sufficient disk space or if the file needs repair. Below are a few solutions to this common issue.

Check File Permissions: There can be issues with file permissions. For example, the file might be used by a cloud storage app, saving a copy online, or another program might be using it, not allowing you to change it. Try closing these programs to avoid the issue. There can also be other file permission-related issues, such as the locked file or restricted user privileges. To check the latter, right-click the file and see permissions via Properties -> Security . If the author has specified the file, request a file without limitations to edit it.

Check Disk Space: Sometimes, you might be unable to save a file because there isn’t sufficient disk space.

Save File Separately: If a file is causing issues without any apparent reason and you cannot save changes, consider saving it as a separate file and making a copy in a different location to resolve the issue.

Repair PowerPoint File: Sometimes, the PowerPoint file can become corrupt. You can try repairing the file using file repair software or opening it in Safe Mode to inspect it further.

Repair or Reinstall Office: If you have multiple Office application issues, run a Windows repair by going to Settings -> Applications -> Microsoft 365 -> Advanced Options -> Repair. You can also consider reinstalling Microsoft Office on your device. The latter might be especially suitable for non-Windows-based PowerPoint devices, such as Mac, iOS, and Android. 

Update Office: You can update a Microsoft 365 app like PowerPoint by going to File -> Account -> Update Options -> Update Now . Updating your copy of PowerPoint might help resolve various issues related to your inability to save and manage files.

Efficient Notes Management Tips

While speaker notes can be great for presenters, you should ensure that your note management is efficient.

Avoid Lengthy Notes

Whether you frequently use notes or occasionally use them for cues, short notes are the best way to avoid information overload and maintain a good presentation flow. This might also be helpful when removing notes individually since you won’t have to sift through several paragraphs to remove them.

Use Concise Information

Use concise information to keep your notes short and to the point. Consider using just a few words to remind you of vital topics or a single line of text to keep you on track.

Use Visual Cues

I suggest adding animations to reveal parts of your slide on click. This can help you focus on one topic at a time and also make your speaker notes more straightforward to read through.

Practice with Notes

It might be best to practice your entire presentation, including using speaker notes in Presenter View, to ensure smooth delivery at the time of the presentation. This might also help you refine your notes. 

Practice Active Listening

Focus on active listening and feedback from your audience to improve the use of speaker notes. You can also seek input from friends or colleagues to seek feedback or record yourself presenting to view and learn from how you deliver a presentation with speaker notes.

Speaker notes in PowerPoint can help you deliver your presentation smoothly, with key points laid out in front of you onscreen. While speaker notes are a good resource, sometimes you might need to remove them. You can use the methods mentioned above to remove notes.

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How to Quickly Remove All Speaker Notes in PowerPoint (PC or Mac)

Delete All Notes in PowerPoint Presentations (3 Ways)

by Avantix Learning Team | Updated May 30, 2022

Applies to: Microsoft ® PowerPoint ® 2016, 2019, 2021 and 365 (Windows or Mac)

You can quickly remove all speaker notes in a PowerPoint presentation in several ways. The easiest way to delete speaker notes is to use the Inspector (which is available only on Windows PCs). However, since this feature isn't currently available for the Mac version of PowerPoint, Mac users will need to use other strategies to remove notes.

Recommended article: How to Add and Format Notes in PowerPoint

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

In this article, we'll review 3 ways to remove notes in PowerPoint:

• Use the Inspector (Windows)
• Save the presentation in PDF format (Windows or Mac)
• Create and run a macro (Windows or Mac)

Remove speaker notes using the Inspector

The Inspector is a useful tool that is available in the Windows version of PowerPoint and can remove notes and other elements from a PowerPoint presentation. You can access the Inspector through the File tab in the Ribbon and clicking Check for Issues.

To remove all speaker notes from a PowerPoint presentation using the Inspector:

• Open the PowerPoint presentation with the notes you want to delete.
• Save a copy of the presentation so you can keep the original with the notes.
• In the copy, click the File tab in the Ribbon.
• Click Info and click Check for Issues. A drop-down menu appears.
• Select Inspect Document. A dialog box appears.
• Ensure that Presentation Notes is checked (you may need to scroll down in the dialog box). Check or select other options are needed.
• Click Inspect. If there are speaker notes in the file, Remove All will appear to the right of notes. If you have selected other options, Remove All may appear to the right of other items.
• Click Remove All beside Presentation Notes to remove all notes. Note that this cannot be undone.
• Click Close.

Below is the Inspector in PowerPoint for Windows with Presentation Notes selected after the user has clicked Inspect:

Remove speaker notes by saving a presentation as a PDF

You can also save a presentation as a PDF (portable document format) file and remove notes. This method is available both for PowerPoint for Windows or Mac but the presentation will lose specific PowerPoint functionality (such as animations and transitions).

To save a PowerPoint presentation as a PDF and remove speaker notes:

• Click the File tab in the Ribbon.
• Click Print.
• Ensure that Print All Slides and Full Page Slides are selected below Settings.
• Click Save As.
• Navigate to the location where you want to save the PDF file.
• If necessary, click More Options.
• From the Save As Type drop-down menu, select PDF.
• Click Save.

Remove speaker notes using a macro in PowerPoint for Windows

Another option is to create and run a VBA (Visual Basic for Applications) macro to delete speaker notes. You can create macros in both the Windows and Mac versions of PowerPoint.

You'll need to insert VBA code first in the Visual Basic Editor and then run it in PowerPoint. You can indent code for readability by pressing tab at the beginning of a line of code. The indenting does not affect the code when you run it.

Be sure to run the macro in a copy of the presentation because you can't undo a macro.

For Windows users, you should display the Developer tab in the Ribbon if you want to create macros.

To display the Developer tab in PowerPoint for Windows:

• Click Options. A dialog box appears.
• Click Customize Ribbon in the categories on the left.
• In the area on the right, check or select Developer.

A Developer tab will appear in the Ribbon.

Below is the PowerPoint Options dialog box (in Windows) with Developer selected on the right:

To create a macro to delete speaker notes in PowerPoint for Windows:

• Create a copy of the presentation with the notes you want to delete.
• Open the copy of the presentation.
• Click the Developer tab in the Ribbon.
• Click Visual Basic. The Visual Basic Editor appears.
• Click Insert in the menu and select Module. A module window will appear.
• Copy and paste the following code into the module window (you can use Ctrl + C to copy and Ctrl + V to paste).

Copy the VBA code below into the Code window (from Sub to End Sub):

Sub DeleteNotes()

'this macro will run through each slide in a presentation and if there are notes, delete them

Dim objSlide As Slide 'declare slide as an object

For Each objSlide In ActivePresentation.Slides

With objSlide.NotesPage.Shapes(2)

If .HasTextFrame Then

.TextFrame.DeleteText

Next objSlide

Once you have copied the code into the Code window, exit the Visual Basic Editor by clicking the PowerPoint icon on the top left.

Below is the Visual Basic Editor with the code on the right (indented for readability):

To run the macro in PowerPoint for Windows:

• In PowerPoint, click the Developer tab.
• Click Macros. A dialog box appears.
• Click the macro and click Run or double-click the macro to run it and delete the speaker notes.

Remove speaker notes using a macro in PowerPoint for Mac

To create a macro to delete speaker notes in PowerPoint for Mac:

• Click Tools in the menu.
• Select Macro and then Visual Basic Editor. The Visual Basic Editor appears.
• In the toolbar at the top, click Add Module. A module window will appear. Alternatively, right-click a workbook in the list on the left and select Insert and then Module.
• Copy and paste the following code into the module window (you can use Command + C to copy and Command + V to paste).

Once you have copied the code into the Code window, close the Visual Basic Editor by clicking the PowerPoint icon or the red Close button on the top left.

To run the macro in PowerPoint for Mac:

• In PowerPoint, click Tools in the menu.
• Click Macro and select Macros. A dialog box appears.

Save PowerPoint files with macros

If you want to save a macro with the PowerPoint file, you will need to save it as a macro-enabled file type (in the Save as Type drop-down menu).

You can also save a separate PowerPoint presentation with the macro and then run it when needed. You can run macros from other open presentations so this strategy can work well.

If you open a PowerPoint file that contains a macro, you will typically need to enable content to run the macro.

This article was first published on January 6, 2016 and has been updated for clarity and content.

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Zoom: Screen Sharing Options with PowerPoint and Notes During a Meeting

There are several different ways to share your screen  when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics:

• Windows OS instructions
• Mac OS instructions
• Resizable window in Keynote
• Share individual window in PowerPoint

Sharing your PowerPoint slides only without notes

If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:

Open your PowerPoint presentation. 

In Zoom, click on Share Screen .

Click on the Advanced Tab.

• Select Portion of Screen (Allows you to share just a portion of your screen.  When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.)
• Click on Share .

For Windows OS in PowerPoint

• Click on the Slide Show tab 
• This allows you to display the slides with the notes you prepared in the notes pane.
• Click “Present from Begining under Slide Show” 
• This way, only the slides will display to the students. 

For Mac OS in PowerPoint

• Click the Slide Show tab  
• Click “Presenter View”  
• If you have Dual Monitors, there is also an option to Swap Displays if needed.

Other Options

Resizable window in keynote.

Another option is to view the presentation in a resizable window (not full screen).

• Make sure Keynote is updated
• Choose Play>Play Slideshow in Window.

Share Individual Window in Powerpoint

• Choose "Browsed by an individual (window)" and only share that window when you share your screen.  This will allow you to have your notes displayed in another document and only show the slides. 

Learn more about different ways to share your screen, content, or camera in Zoom .

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Sharing PowerPoint without Showing Notes On Mac

Being able to share PowerPoint presentations while keeping speaker notes private is critical for many presenters. When presenting via video conferencing tools like Zoom, you’ll likely want to share slides fullscreen with the audience while retaining the ability to view notes and slide thumbnails only visible to you.

Fortunately, with the right settings and configurations, Mac users can easily share PowerPoint slides in Zoom without displaying presenter notes or slide filmstrips to the audience. This article will cover several methods to accomplish this on a Mac.

Set Up Slide Show for Full Screen

The first step is to configure the slideshow settings in PowerPoint on your Mac. This ensures the slides display full screen for the audience when you share your screen.

To do this:

• Open your PowerPoint presentation
• On the Slide Show tab, click Set Up Slide Show
• Under Show Type , choose Browsed by an individual (window)
• Check the box for Show Without Animation

These settings will make your slides fill the display when presenting, without playing animations.

Share Screen in Zoom

Once your presentation is ready, start a Zoom meeting and share your screen.

On a Mac, you have two options to show slides full screen to the audience while retaining private notes:

Share Slide Show Window

• Start the slide show in PowerPoint using Presenter View
• In Zoom, click Share Screen and choose the PowerPoint Slide Show window
• Adjust the size if needed to show slides fully
• Audience will only see slides, not notes or filmstrip

Use Presenter View Preview

• In PowerPoint, start Presenter View preview (Option+Click slide show)
• In Zoom, click Advanced share options and choose to share a portion of the screen
• Resize the shared portion to only show slides, not the notes or filmstrip

Both methods allow displaying full screen slides publicly while keeping notes and thumbnails private on your screen.

Tips for Using Presenter View in Zoom

Here are some additional tips for leveraging Presenter View effectively:

• Make notes text larger – In Presenter View on your Mac, enlarge the notes text for easier reading. Adjust the divider between slides and notes.
• Use Presenter View tools – Take advantage of laser pointers, highlighters, and other tools in Presenter View.
• Toggle slide display – Quickly switch which display shows notes vs. slides using the “Swap Displays” option.
• Give control to others – Allow meeting participants to control slide advancement from their device.

Additional Methods for Sharing Slides

If you want to share PowerPoint slides in other ways, here are some options:

• Save slides as PDF handouts with notes hidden
• Upload presentations to cloud services like OneDrive and share view-only links
• Use third-party online presentation tools like SlideShare or Google Slides

The methods above offer more ways to selectively share slides while keeping notes and other content private.

Sharing PowerPoint slides in online meetings while retaining private notes takes just a few easy steps on a Mac. Configuring the slide show settings appropriately and choosing what to share in Zoom gives presenters flexibility. With Presenter View and selective screen sharing, it’s simple to show slides publicly and keep notes private.

Following these best practices for sharing PowerPoint without revealing notes ensures your presentation flows smoothly while allowing you to view critical cues and references. Carefully coordinating what meeting attendees see versus what appears on the presenter display gives the confidence for an impactful, glitch-free presentation.

About The Author

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• Create and open Article
• Share and collaborate Article
• Add and format Article
• Design Article
• Give a presentation Article

Share and collaborate

Share and collaborate with powerpoint.

Share your presentation

Select Share on the ribbon.

Enter the names or email addresses of the people you want to share with.

Or select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply .

Include a message if you'd like and select Send .

You can also select Get a link to create a link that you can copy into an email.

Co-author a presentation

After you share your file, you can work together at the same time.

Under Share , see who is also working in the file.

Colored flags show where each person is editing.

Comments in presentations

Select Review > New Comment . Or select New if the Comments pane is open.

In the Comments pane, type your message in the box and press Enter.

Select Reply and type your response.

Select the Next or Back buttons to go between comments and slides.

Select the X in the upper corner of the comment.

Chat while editing

If there's another person editing your file, select their image or initials in the upper right corner to open a chat window.

Type some text and press Enter.

Note:  Your conversations won't be saved when you close a file.

Show changes

Open the original version of the presentation that you saved on your computer.

Select Review > Compare , and then Compare .

In the Choose File to Merge with Current Presentation box, find the version of your presentation that you saved to the shared location, select it, and then choose Merge .

If reviewers left comments in your presentation, you’ll see them under Slide Changes in the Revisions task pane.

Version history

Select File > Info > Version history .

In the Version history pane, select a version to open and view it in a separate window.

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Saving a PPT without allowing notes view

Report abuse, replies (4) .

I don't think you can disallow the notes page view but you can easily kill all notes and send a copy without notes.

File > Check for issues will give an option to remove notes

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