project management software for higher education

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Helping Higher Ed teams succeed for more than 20 years

Rated #1 in Project Management

among all project management tools by Capterra , Software Advice , and Get App

It's strange to love software because of the customer service, but Workzone's team made deploying this program with 30+ reluctant creatives successful.

Keri Lewis , Media Relations Manager

The support we received from our Customer Success Manager and the rest of the Workzone crew has been nothing short of AWESOME!

Audrey Taggart-Kagdis , Director of Marketing

Workzone makes it easy to stay organized and keep track of progress. The Workzone team is always looking to improve its product and service!

Margo Yacheshyn , Graphic Designer

Helping Higher Ed Teams succeed for 20 years

Every feature.

Rest assured, you’ll find every feature you need to successfully manage your projects.

Unlimited training

Team members, student staff, collaborators, and administrators – we’ll train them all.

Fast support

Expert help in no time. Our average response time is under 10 minutes!

Know where every project stands

You’ve got a busy workload – but you still need to be ready with an update when the Dean asks.

Instantly see which projects are on track , which ones are falling behind, and what every team member is working on.

Seamless communication between departments

Whether you’re on campus or not, your team will be able to receive and vet requests, and set deadline expectations.

Keep colleagues up to date and receive feedback on files using the integrated image mark-up tool and version tracking .

Do more with less

Ensure you are helping the college’s strategic objectives are being met by streamlining work.

Use Project Templates , Task Dependencies , and the extensive Approvals dashboard to make the most of your team’s time.

Demonstrate your team's value

Reframe the relationship between you and your clients across campus from ticket takers to strategic partners.

When budget season comes around, you’ll be ready with workload reports to show your team’s contribution to the university.

WKU Increased Productivity by 275% with Workzone

Split up tasks and collaborate quickly on your projects. Workzone offers the flexibility and security to support multiple users and teams.

Made for higher education teams like yours

Workzone was one of the first higher education project management software on the market, and that means that we’ve learned a thing or two. We’ve worked with university and college teams of every size, and we’ve used their feedback and experience to build the most mature, powerful project management tool on the market.

Gain partners in your success

Our Customer Success Managers can show you how other colleges and universities have improved workflows and overcome roadblocks.

See how Workzone can help you complete more projects on time and under budget.

See it in Action

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• 10-24 users
• 25-99 users
• 100 or more users

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• What is your role * What is your role? Contributor | Coordinator Manager | Team Lead VP | Director C-Level | Sr Executive

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5 Best Project Management Software for Higher Education

Quick links for the best project management software.

1) Best Overall 🏆

The realm of project management software, offering robust features that solidify collaboration and efficiency.

Read Review

2) Easiest To Use🥈

A software that streamlines tasks, offers a workflow builder, AI-powered analytics, and mobile accessibility.

3) Most Features 🥉

A versatile platform with workflow builder, metric-driven tool, workspace, team wiki, and other integrations..

So, you are in the market for a project management software that suits higher education.

Ideal, because in this article we have our compilation list for our top picks, and we compare the features and pricing for you. 

If you just want the best choice, we’ve added that right at the top of the article as this was what is most requested by our customers and what we see the best feedback with. So, that’ll be the “can’t go wrong” option. 

Otherwise, feel free to explore all the options we’ve reviewed on the market to find something that might fit you a little better.

Enjoy the list!

The Best Project Management Software for Higher Education

Effective project management is vital in the world of higher education, where academic programs, research projects, and administrative tasks are diverse and complex. Project management software tailored for higher education is designed to meet the unique demands of this academic setting, offering tools and features that ensure the successful execution of projects while managing academic and administrative intricacies.

These solutions empower educational institutions to streamline their operations, manage academic projects efficiently, and maintain a structured environment, ultimately leading to successful academic outcomes.

Monday integrates client emails, collects leads with forms, and refines marketing campaigns through scrupulous analysis that greatly enhances your relationship with clients and creates more business opportunities. It’s an easy-to-use platform that simplifies organizational tasks for sales and marketing teams.

Monday Features

Here are some features that make Monday a unique CRM :

• Software development: Monday provides templates to help your technical team quickly organize tasks, find bugs and improve iterations. You can add indicators to let the team know what you are working on and analyze the resource allocation. Every project has a specific ID that can be used; to track it among other tasks. Clients will automatically be alerted once the error is solved to reduce downtime and keep customers updated.
• HR structuring: Monday lets users manage recruiting process and track employee progression through its HR tools such as Applicant Tracker, Employee Engagement, Attendance Tracker, Recruitment Tracker, and Vacation Tracker. You can boost the team spirit of your employees by creating specific goals and giving constructive feedback on their work.
• Inventory Management: Businesses can record product and asset details while setting automation to get regular updates about sales and inquiries. You can create new templates to match the company’s requirements and integrate Monday with other applications to make the tasks easier. Moreover, Monday generates a unique QR code for each product so your clients can coherently buy the inventory.
• Marketing and Creative attributes: Monday can bridge the gap between creative thinking and marketing strategies by merging them into a single platform. You can create visualizations on campaign effects, share ideas and create personalized operations to make information accessible for employees.
• Sales operations: Monday offers CRM customization to make the leads attainable and manage all opportunity stages at a single interface. You can see the combined effect of marketing and sales campaigns to make adjustments accordingly. Moreover, businesses can centralize the available data for ease of use and synchronization of operations.
• IT workspace: You can add educational content for new recruitments to learn skills faster and ensure quality work. Monday lets you set access permissions for tasks and strictly follows security protocols to prevent cyber attacks on your CRM database. You can integrate IT tools and put technical work in order on Monday.

Monday Pricing

Monday CRM offers 4 pricing options depending upon your business size and requirements.

“Individual” plan is free of cost and lets users record work-related activities. 

“Basic” plan is priced at $10/month for a single user and offers 5GB storage along with customer support.

“Standard” plan is worth $14/month for a single user and offers additional collaboration tools. 

“Pro” subscription costs $27/month for an individual and offers chart view along with time tracking.

“Enterprise” plan is made specifically for large businesses and includes quality security features. You can contact support to get a quote on the “Enterprise” package.

Trello allows your project teams to work together and maintain coordination between all departments within your business organization. It empowers project management by providing; the necessary tools and workflows to keep up with the scaling demands.

Trello centralizes your project details in one collaborative location, making it easier to track, manage and complete multiple tasks.

Trello Features

Here are some exclusive features of Trello:

Multiple Views: Trello offers users the ability to switch between their preferred; views and brings a unique perspective to project management. It enables you swiftly execute your ideas into actions by providing clear visibility into every ongoing task. Trello Board view breakdown the project into multiple steps and updates the Workspace every time a task is near completion.

Dashboard: With the dashboard, you can gain actionable insights into your business processes so you can prevent bottlenecks and maintain efficiency. It allows users to customize key metrics and anticipate a team’s requirements.

Trello Maps: Trello provides inbuilt interactive maps tl track field services and views the locational information pertinent to every project. It’s a valuable feature for businesses that have agents in the field and allows managers to track the latest updates regarding what’s happening in different project sites.

Butler: Trello offers an automation feature named “Butler” that allows you to create no-code integrations, workflows and bots to automate repetitive procedures. You can set pre-defined instructions for every automation and ensure the system quickly updates the relevant members every time a task is completed. You can turn on the suggestion feature, and Trello will identify your repetitive actions to suggest single-click automation that simplify your workload.

Power-ups: With Trello’s featured Power-ups, users can add third-party plugins to enhance the functioning within their Workspace. You can integrate valuable tools like; Jira, Google Drive, Slack and any other relevant sources to access your files and documents within Trello’s unified database.

Template creation and customization: Users can switch between templates to provide their teams with a blueprint for efficient project management. You can access the templates made by other users and create new ones to share with the Trello community. It helps you go digital with your work management and allows customization to the existing templates so they can meet your specific project requirements.

Trello Pricing

Trello offers 4 Pricing options for businesses to use the platform for project management.

The “Free” plan offers unlimited storage along with intrinsic project management tools and is best for teams looking to get acquainted with Trello.

The “Standard” plan offers advanced checklists, along with the basic features included in the “Free” pricing option. It is priced; at $5/user/month upon annual billing.

The “Premium” plan offers a dashboard view to get analytical insights along with the features included in the “Standard” pricing option. It is priced; at $10/user/month upon annual billing.

The “Enterprise” plan allows users to maximize Trello’s functionality and create unlimited workspaces. It is priced; at $17.5/user/month upon annual billing.

All important projects involve groups of people coming together to achieve a shared goal. Asana is a tracking and project management software that allows teams to collaborate on tasks and track progress. It simplifies communication and data sharing, allowing you; to stay up-to-date with the latest project requirements.

Asana features

Here are some exclusive features of Asana:

• Workflow builder: Asana provides visual tools to efficiently create workflows that simplify your execution and management tasks, helping your teams stay connected from initiation to completion. With the workflow builder, you can systemize; the information intake and capture ideas more easily.
• Workload management: With Asana’s coherent workload management, you can ensure your teams are not overwhelmed by the tasks and can easily schedule their work. Project managers can get a clear overview of what’s happening inside the workspace to promote balance.
• Resource Allocation: It allows you to reassign high-priority tasks to more suited employees with just a few clicks. You can easily analyze the current progression and send the relevant details to the assigned personnel for a seamless transition.
• Views and Reporting: Asana provided real-time analytics and insights through AI-powered reporting tools that assist you in setting realistic objectives for your teams. You can specify the criteria and generate reports to see progress across projects.
• Project Synchronization: It enables users to see contextual information regarding the same task across different project teams without duplications. So project managers can assess the employee’s work performance.
• Data security enhancement: Asana allows you to export data to a dedicated server for your business, boosting network security. Users can easily delete or reset their current workspaces to start anew effortlessly.
• Mobile accessibility: Asana is accessible from iOS and Android devices to help you stay on top of project management anytime, anywhere. You can update task status, check schedules and have conversations with your teams.
• Robust rest API: Asana supports seamless integration with several reporting tools and allows automation; to quickly execute tasks across other platforms. You can connect GitHub, Harvest and Slack to track project status or view any recent code edits.

Asana Pricing

Asana offers 3 Pricing options for users to serve their unique project management requirements.

The “Basic” plan is for individuals or businesses looking to get started with Asana and understand its core function. It’s a free subscription plan that provides rudimentary features of Asana.

The “Premium” plan provides access to Asana’s “Workflow Builder” and lets users create multiple timelines within the interface to manage and reassign overlapping tasks. It is priced; at $10.99/user/month upon annual billing.

The “Business” plan is for enterprises looking to maintain scalability and handle the huge workload. It provides access to all exclusive features of Asana. “Business” plan is priced; at $24.99/user/month upon annual billing.

4. Smartsheet 

Smartsheet provides users with a plethora of features within a single unified interface, making it easier to successfully implement strategies for projects and assess the ongoing tasks. Businesses can easily streamline processes and increase efficiency to complete more projects and serve more clients.

Smartsheet Features

Here are some exclusive features of Smartsheet:

Team Collaboration: With Smartsheet, you can add relevant team members to the project workspace and provide a platform to discuss the next step and collaborate effectively. It ensures your business can work dynamically on a no-code platform and everyone is on-page with the latest advancements.

Workflow automation: Smartsheet provides powerful automation tools to manage repetitive tasks with unique workflows. It enables your team members to work on more demanding tasks and maintain a high level of productivity. Workflow automation empowers your business by allowing users to customize workflows as per their requirements and combine multiple actions for swift functioning.

Content management: Content production and management are essential for every business to entice clients into availing services. With Smartsheet, your designers have access to all relevant tools required to produce and review the content. You can include the content tasks within reporting tools to get a clear overview. It eliminates bottlenecks by allowing you to add multiple content reviewers and maintain a constant production rate.

Secure request management: Smartsheet offers a dynamic view of sharing control and access permissions. It enables you to maintain a reliable security level for business processes and manage the work requests; by using the pre-built form to accumulate and automate project data.

Governance administration: Smartsheet allows project managers to administer ongoing processes and assign the pending tasks to the available personnel. It heightens the security level; by providing you with complete visibility of all users. So you can successfully manage and change the access permissions.

Digital Asset Management: Smartsheet supports integration with Brandfolder, making it easier to manage your digital content, files and documentation. It empowers your creative teams to effectively distribute the assets among other users organize the asset metadata with intelligent tools.

Work Insights: Smartsheet provides quality insights to your employees. So they can easily complete the tasks by making better decisions. You can share work reports with the stakeholders and clients to keep them aligned; with the ongoing processes.

Smartsheet Pricing

Smartsheet offers 3 Pricing options for users looking to streamline their business processes with quality project management tools.

The ” Pro” plan is priced at $9/user/month and provides access to the basic features of Smartsheet. It is ideal for individuals or new businesses interested in Smartsheet.

The “Business” plan is priced at $32/user/month and requires a minimum of 3 users. It allows you to create unlimited; Workflow automation and provides a Brandfolder integration.

The “Enterprise” plan allows you to customize your Smartsheet experience and choose the; features you require. You have to contact the sales team and mention your requirements to get a price quotation.

Additionally, you can opt for “Smartsheet advance” to get complete access to all features. It is further divided: into “Silver”, “Gold”, and “Platinum” plans. You can contact the sales team to get a price quotation.

5. Basecamp

Basecamp is a highly effective project management software that allows users to collaborate and track project status whether working closely or remotely. You can access all interactions and project data within a single platform and transform the way you pursue tasks.

Basecamp features

Here are some exclusive features of Basecamp:

Scalability: Unlike most project management tools, Basecamp does not charge organizations based on the number of users, helping you control costs while your business scales. So as your business requirements increase, Basecamp will start becoming more cost-effective for your operations.

Campfire: Campfire is the team chat feature offered by Basecamp; that connects you with your colleagues and team members. You can conversate, share documents or send links to reports in a two-way communication channel.

Automatic Check-ins: Basecamp allows users to create automatic check-in schedules to get regular task updates from their employees or subordinates. Basecamp will ask the inputted question on the set periods and organize the responses so you can go through them easily.

Client access: With Basecamp, you can add clients into relevant workspaces so they can oversee the progress. You can decide what is visible to your clients by setting a task status as “Team only” or “Client view”. If you accidentally share an ongoing project or a private file, you can simply switch the task status to keep it from the clients.

Scheduling: You can design milestones and integrate them into the calendar. So you don’t miss out on crucial deadlines or events. Moreover, Basecamp allows you to personalize the notifications. So you are not bombarded with work mails or reminders outside your work hours.

Cascading Notifications: Basecamp identifies which device you are using currently and sends project notifications on that device. If you’re on a laptop or a desktop, you’ll not get updates on your mobile and vice versa. It streamlines your work updates and helps you stay organized.

Trix: Basecamp offers a no-code text editor consistent with all devices. You can create content, write HTML codes for your website or drag in files and images from the database to simplify text editing tasks.

Colorcoding: With colorcoding, you can highlight valuable; documents, images or files to make them easily identifiable. It eliminates the need to scour through the entire database or project lifecycle to locate a relevant record.

Basecamp Pricing

Basecamp offers 2 Pricing options for users looking to incorporate efficient project management software into their personal life or business.

The “Basecamp Personal” provides 1GB storage and allows you; to add up to 20 users. You can manage 3 Projects simultaneously with this plan. It’s a free subscription plan and is perfect for students of small-scale businesses.

The “Basecamp Business” provides you complete access to all available functionalities of Basecamp; You can add unlimited users without paying any extra amount. It is priced; at $99/month.

Why Use Project Management Software for Higher Education?

Project management software for higher education provides a structured approach to managing academic projects. It allows educational institutions to plan, execute, and monitor projects with precision, ensuring that academic objectives, research timelines, and resource allocation are consistently met.

Furthermore, these tools enhance communication and collaboration among academic teams, researchers, and administrative staff. They facilitate the sharing of critical project information, ensure that all team members remain informed about project developments, and promote a coordinated approach to academic excellence.

This transparency is vital in an academic environment where research outcomes and program success are paramount.

In addition to improving operational efficiency, project management software helps educational institutions maintain academic standards and research timelines. It offers features that support research planning, academic program management, budget tracking, and reporting, reducing the risk of research bottlenecks and academic project delays.

Moreover, academic projects often involve multiple research teams, departments, and administrative units. Project management software provides a centralized platform where teams can collaborate, allocate resources effectively, and ensure that projects align with academic goals and research objectives.

Why Should Educational Institutions Use Project Management Software?

Educational institutions, including universities, colleges, research institutions, and online learning platforms, can benefit significantly from project management software tailored to their academic needs.

Universities and colleges use project management software to manage academic programs, coordinate research projects, and ensure that academic schedules are well-structured. These tools help academic departments plan course offerings, allocate teaching resources, and maintain academic quality.

Research institutions rely on project management software to oversee research projects, manage grants, and ensure that research milestones are achieved on time. These tools support research scheduling, resource allocation, and research project management, leading to successful research outcomes.

Online learning platforms use project management software to manage course development projects, track course updates, and ensure that online programs are delivered efficiently. These tools help educational platforms plan course launches, allocate instructional resources, and meet online learning objectives.

In summary, project management software for higher education is a strategic asset for educational institutions committed to achieving academic success while managing diverse academic and administrative tasks. It enhances project management, communication, efficiency, and collaboration, ultimately leading to successful academic outcomes.

Project Management Software for Higher Education, A Summary

In the world of higher education, achieving academic excellence while managing diverse academic and administrative tasks is paramount.

Project management software tailored for higher education has emerged as an indispensable asset, empowering educational institutions to execute academic projects effectively while maintaining structured academic and research standards.

Among the array of options, Monday stands tall as the premier choice. Its intuitive interface, comprehensive feature set, and adaptability make it the ultimate solution for project management excellence in higher education.

If you’re ready to optimize your academic projects, ensure academic excellence, and achieve unparalleled success in higher education, start with Monday today.

What Project Management Software would you recommend?

In short, It’s Monday.com .

It’s a platform that simplifies communication across teams and helps hit goals faster, with team management software that maximizes productivity and empowers everyone to work smarter together. You can’t go wrong with Monday.com.

“🚀 Try Monday.com For Free , It’s my favorite Project Management Software to use and recommend.” -Scott Max

Monday.com is a user-friendly project management platform that offers powerful tools to streamline complex workflows for larger companies, ensuring efficient operations and delivering impressive project outcomes. Monday.com has you covered for your: Team Projects, Service, Sales, CMS, Operations, and Marketing needs.

For more details, read our Monday.com Review .