how to write a cover letter for a steward position

Steward Cover Letter Examples (Template & 20+ Tips)

Create a standout steward cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking for a way to stand out when applying for a Steward position? Our Steward Cover Letter Guide is here to help. We’ll provide you with the tips and resources you need to craft a compelling letter that accurately reflects your skills and experience. Get ready to impress potential employers and land the job you've been dreaming of!

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Steward Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the Steward position at your renowned restaurant. With my strong experience in the hospitality industry, I am confident that I am the ideal candidate for the position.

I have held a variety of positions in the hospitality industry over the past 5 years. In my current role as Steward at a local restaurant, I am responsible for providing exceptional customer service, maintaining proper sanitation and safety standards, and preparing food items in accordance with health codes. I am highly organized and efficient, and I am capable of managing several tasks simultaneously while ensuring quality work. I also have experience in upselling food and beverage items to customers, as well as resolving customer complaints and concerns.

In addition to my experience in the hospitality industry, I possess excellent communication and interpersonal skills. I am a team player who is able to work well with both management and staff. I am also a hard worker and take pride in my work. I am confident that I could bring these qualities to your restaurant and provide the highest level of service to your customers.

I am eager to learn more about this position and discuss how my skills and experience could benefit your restaurant. I have included my resume for your review and I look forward to hearing from you. Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Steward Cover Letter?

• A steward cover letter is essential for introducing yourself to potential employers and giving them an overview of your relevant experience and qualifications.
• It allows you to showcase your skills and abilities in a professional way, which can help you stand out from the competition and increase your chances of getting an interview.
• The cover letter also serves as an opportunity to highlight any accomplishments or awards you’ve achieved, which can demonstrate your commitment to excellence in the field of stewarding.
• In addition, a steward cover letter can also demonstrate that you are a motivated and reliable individual who is capable of working in a fast-paced environment.
• Finally, it is important to use a cover letter to express your interest in the position and show that you are the right person for the role.

A Few Important Rules To Keep In Mind

• Keep your cover letter concise and to the point. Aim for 1 page or less.
• Address the letter to the hiring manager or contact person mentioned in the job posting.
• Start with an introductory paragraph that explains why you’re writing.
• In the second paragraph, explain how your qualifications match the job requirements.
• In the third paragraph, provide examples of how you’ve used your skills in the past.
• Close the letter with a brief summary of why you’re the perfect fit for the job.
• Proofread your letter for grammar and spelling errors before sending.
• Include your contact information at the end of the letter.
• Save and attach your cover letter as a PDF to ensure formatting is preserved.

What's The Best Structure For Steward Cover Letters?

After creating an impressive Steward resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Steward cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Steward Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a Steward, I believe I have the necessary qualifications to provide exceptional service to all customers at your organization. With my diverse experience in the hospitality industry, I am confident that I can take on the responsibilities of a Steward and exceed your expectations.

In my current role as a Steward at ABC Hotel, I am responsible for providing a high level of service in a fast-paced environment. I am experienced in operating all dishwashing equipment, stocking all necessary supplies, and monitoring the cleanliness of the kitchen area. I also have extensive knowledge of sanitation processes and safety regulations. In addition, I am proficient in providing exemplary customer service through efficient communication and problem-solving skills.

My past experience as a Steward has enabled me to develop a strong work ethic and a high level of attention to detail. I am also able to work within tight deadlines and handle multiple tasks simultaneously. My ability to work collaboratively with others, along with my excellent organizational skills, make me an ideal candidate for this position.

I am excited about the opportunity to join your team and make a positive contribution. I am confident that I can quickly become an asset to your organization and provide the highest level of customer service. I look forward to discussing my qualifications in further detail.

• Extensive experience in the hospitality industry
• Proficient in operating all dishwashing equipment
• Knowledge of sanitation processes and safety regulations
• Excellent customer service and communication skills
• Strong work ethic and attention to detail
• Ability to work collaboratively with others
• Excellent organizational skills

Thank you for your time and consideration. I look forward to hearing from you.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Steward Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to a specific person.
• Not thoroughly researching the company.
• Writing a generic letter.
• Not proofreading the letter.
• Including irrelevant information.
• Using cliches or overly-familiar language.
• Omitting contact information.
• Using an unprofessional email address.
• Not tailoring the letter to the job.
• Using overly casual language.

Key Takeaways For a Steward Cover Letter

• Highlight your experience in customer service and hospitality.
• Draw attention to your strong interpersonal skills and ability to work with a team.
• Showcase your knowledge of the restaurant industry and its regulations.
• Demonstrate your enthusiasm and commitment to providing excellent service.
• Mention your knowledge of food and beverage safety.
• Emphasize your ability to handle customer complaints and resolve conflicts.
• Showcase your ability to manage multiple tasks and prioritize work.
• Point out your capacity to work efficiently and effectively.
• Demonstrate your knowledge of industry trends and best practices.

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Hotel Steward Cover Letter Example

Writing a cover letter for a hotel steward position can seem like an intimidating task, but it doesn’t have to be. With a few easy tips, you can craft an effective letter that will help you stand out from the competition. In this blog post, we’ll provide straightforward advice on writing a hotel steward cover letter, plus a sample letter to help you get started.

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Hotel Steward Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Hotel Steward at [Company Name]. I have four years of experience in the hospitality industry and have a passion for providing guests with exceptional service.

My experience has given me a diverse set of skills that I believe make me an ideal candidate for the position. I have a great knowledge of the various aspects of hotel operations including booking and managing reservations, providing customer service to guests, and ensuring the cleanliness of the hotel. Additionally, I have a strong attention to detail and am able to multi- task effectively, allowing me to complete a variety of tasks efficiently and with a high degree of accuracy.

I am confident that I have the necessary qualifications and qualities to be a valuable asset to your team. I enjoy working in a fast- paced environment and I am comfortable interacting with guests from different backgrounds and cultures. My commitment to delivering outstanding customer service and attention to detail make me an ideal candidate for the position.

Thank you for your consideration and I look forward to hearing from you soon.

[Your Name]

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What should a Hotel Steward cover letter include?

A hotel steward cover letter needs to demonstrate the candidate’s understanding of the hospitality industry and their various roles within it. It should highlight the candidate’s enthusiasm and commitment to providing high- level service to guests. The cover letter should showcase the candidate’s ability to interact with a wide variety of people, their understanding of the various duties that come with the role, and their ability to multitask while working in a fast- paced environment.

The cover letter should also highlight the candidate’s past experience in the hospitality industry. This could include tasks such as housekeeping, laundry, and providing guest services. The candidate should also include any certifications or qualifications they have obtained related to the hotel industry.

The cover letter should also address the candidate’s ability to handle difficult guests and their commitment to creating a safe and enjoyable atmosphere for guests and staff alike. Furthermore, the cover letter should demonstrate the candidate’s ability to handle multiple tasks at once and prioritize important tasks efficiently. Lastly, the cover letter should emphasize the candidate’s dedication to providing excellent customer service and creating an enjoyable environment for guests and staff.

Hotel Steward Cover Letter Writing Tips

Writing a hotel steward cover letter can be a daunting task. After all, you are trying to convince a potential employer that you are the right fit for the job. But a well- written cover letter can make a big difference in getting you the job. Here are some tips to help you write an effective hotel steward cover letter:

• Make sure you address your cover letter to the hiring manager by name. This shows that you have taken the time to research the company and find out who you should address your cover letter to.
• Use a professional and respectful tone in your letter. This is a sign of respect for the employer and shows that you are serious about the job.
• Highlight your relevant experience. Make sure that you include any relevant skills or experience that makes you the ideal candidate for the job.
• Tailor your cover letter to the job. Make sure that you are mentioning specific skills and experiences that relate to the job you are applying for.
• Show your enthusiasm. Make sure to emphasize your enthusiasm for the position and make it clear that you are eager to get started.
• Include a call to action. Make sure to end your letter with a call to action, such as asking for a meeting or interview.

By following these tips, you can create an effective and professional cover letter that will get you noticed by employers. Good luck in your job search!

Common mistakes to avoid when writing Hotel Steward Cover letter

Writing a cover letter for any job can be daunting, but it is especially important to make sure you stand out when applying for a job in the hospitality industry such as a Hotel Steward position. Here are some common mistakes to avoid when putting together your cover letter:

• Not Tailoring Your Letter to the Job Description: It’s important to make sure your cover letter is specific to the job you’re applying for. Take the time to read through the job posting and adjust your letter accordingly.
• Not Showcasing Your Skills: Be sure to highlight your relevant skills and experience. Focus on areas that are important for a Hotel Steward, such as customer service, problem solving, and organizational skills.
• Not Showing Enthusiasm: Your cover letter should show that you’re excited about the job and that you’d be a great fit. Make sure to mention the aspects of the job that interest you, why you’d be a great fit, and why you think you’d excel in the role.
• Not Formatting Properly: In addition to making sure the content is appropriate and tailored to the job, you also need to make sure the letter is properly formatted. Check to make sure your paragraphs are concise and that there are no spelling or grammar errors.
• Not Following Up: After submitting your cover letter, make sure to follow up with the hiring manager. This could be done through email or even a phone call. It’s important to show that you’re eager and interested in the job.

By avoiding these common mistakes, you can ensure your cover letter will be impressive and memorable. You’ll be well on your way to getting the Hotel Steward job you’ve been dreaming of.

Key takeaways

Writing an impressive cover letter for a hotel steward position is an important part of the job application process. Your cover letter should highlight your skills and qualifications that make you the best candidate for the job. Here are some key takeaways to help you write an impressive hotel steward cover letter:

• Introduce Yourself – Start your cover letter by introducing yourself, your qualifications, and any relevant work experience.
• Highlight Your Strengths – Make sure that you highlight your strengths and qualifications that make you the right candidate for the job. Include details about the skills you have that make you the perfect fit for the position.
• Explain Your Passion – Explain to the employer why you are passionate about the hotel industry and why you want to become a hotel steward.
• Focus on Your Experience – Talk about any experience you have that is relevant to the job. This could include any hospitality or customer service work you’ve done in the past.
• Explain Your Availability – In your cover letter, be sure to mention your availability for shifts and any extra hours you can commit to.
• Use Specifics – The more specific you can be in your cover letter, the better. Use specific examples from your experience that demonstrate how you can help the hotel.
• Show Enthusiasm – Finally, make sure you show your enthusiasm for the position and the company. Let the employer know that you are looking forward to the opportunity to work with them.

Frequently Asked Questions

1.how do i write a cover letter for an hotel steward job with no experience.

Writing a cover letter for a hotel steward job with no experience can be challenging, but it is possible if you take the time to showcase your skills and abilities, as well as your passion for the position. Start your letter by introducing yourself and your career goals. Explain why you are interested in the role and what unique skills you can bring to the position. Tailor your experience section to highlight any relevant customer service or hospitality skills. Mention any certifications or additional training you may have completed, such as safety courses, food handling, and health regulations. Make sure to include specific examples of how you have demonstrated these skills in the past. End the letter by expressing your enthusiasm for the role and offering to provide any additional information the hiring manager might need.

2.How do I write a cover letter for an Hotel Steward job experience?

If you are writing a cover letter for a hotel steward job that you have experience in, start by mentioning your past positions and accomplishments. Provide the hiring manager with a brief overview of your professional background and explain why you think you are a great fit for the job. Include any certifications or additional training that you may have completed, and include any special skills that you have acquired, such as food handling or safety techniques. Showcase how your past experiences have prepared you for the role and provide specific examples of how you have excelled in previous positions. End the letter by expressing your enthusiasm for the position and offering to provide any additional information the hiring manager might need.

3.How can I highlight my accomplishments in Hotel Steward cover letter?

When highlighting your accomplishments in your cover letter for a hotel steward position, focus on the experiences and skills that are most relevant to the role. For example, if you have handled customer service roles in the past, mention the ways your customer service skills have benefited your employer. If you have experience managing teams, provide details about how you have successfully led and managed a team. If you have specialized certifications or training, mention these and explain how they have prepared you for the job. Highlight any awards or commendations you have earned and provide specific examples of how you have excelled in previous roles.

4.What is a good cover letter for an Hotel Steward position?

A good cover letter for an hotel steward position should start by introducing yourself and expressing your enthusiasm for the job. Provide a brief overview of your relevant experience and explain why you think you are a great fit for the role. Include any certifications or special skills that you may have acquired and mention any awards or commendations you have earned. Use specific examples of how you have excelled in previous roles and provide details about how your past experience has prepared you for the job.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Steward Cover Letter Example: 4 Templates

A cover letter is just like a job application that is sent by the candidate to the company’s HR. You have to write in it what makes you the best fit for this position. Below are some of the samples for a Steward cover letter, and you can choose any one of the samples for your reference.

Letter Template: 1

Table of Contents

Steward Cover Letter

James Brown

238 Broadway

United States

The HR Manager

XYZ Company

354 F 63rd Street

United States 

Sub: Cover letter for the post of Steward.

Dear Mr. or Mrs. or Miss HR Manager,

With great excitement, I am all writing to apply for the open position of Steward at your esteemed hotel. I’ve got over 10 years of experience in hospitality and service, including six years as a Steward. I believe I have got all the required skills, qualifications and enough past experience that are required to fulfill the post of Steward in your reputed hotel. 

In my previous role at [mention the name of the hotel] as a Steward, I boarded a large number of passengers to a ship. I also provided service to the passengers to reach their respective cabins, public rooms, and common areas as well. I have also efficiently organized and supervised a group of housekeeping staff of at least 200. In addition to these, I have got my bachelor’s degree in hospitality services and management from [mention the name of the institution].

Some of my skills and care highlights are stated below; I have provided service for a passenger ship with getting capacity of 1,500 to 2,800. I have also provided training for the new journeys and the current employees as well, and I have distributed the knowledge about the new policies and the procedures of my ship.

After having spent over 4 years as a steward in a large passenger ship, I know all the required skills and the leadership qualities that are required to fulfill this position and I believe I can meet up the requirements and the responsibilities as well. I am attaching my resume with this application for your kind reference. I hope you will go through it and get back to me very soon.

[Handwritten signature]

[Mention the contact details]

[Mention here, if there is any post no to be given]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

Sub: Steward Cover Letter

With immense pleasure, I am applying for the post of Steward at your esteemed hotel. I have recently been made aware of this position that is open and would definitely like to apply. I can multitask efficiently to complete whatever challenges are presented in front of me. I truly believe that I would be the most suitable candidate in this position, and I would be a great valuable asset to your team.

I have worked as a steward for over six years. Hence I am very well aware of the challenges that are in demand for this position. My positive attitude and my eagerness to learn new things put me in the front seat for this position.

The job role of Steward is definitely quite a tough role that requires that I am mostly in constant motion doing all my duties, hardly finding any free time in my day. Whether it be washing dishes feeling ice machines with ice cubes, polishing silverware utensils, etc.

I can also handle any related as well as unrelated tasks that may arise at any moment in my workplace. With the amount of time in my past that I have spent in this profession, I can easily say that I have the skills and the required skills to perform this job as per your requirement and I can be a valuable asset to your organization as your new steward. 

I am hereby attaching my resume with this application for your kind reference. I hope you will go through it and get back to me very soon as I am really looking forward to this opportunity and I don’t want to miss this.

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Kitchen Steward Cover Letter Example

Kitchen Stewards are responsible for everything that happens in the back of the kitchen. That means they ensure all equipment is clean and well-maintained, that the kitchen is kept sanitary at all times, and that all staff members have the supplies they need to carry out their duties.

They typically begin their day by cleaning any dishes left over from the previous shift, as well as cleaning and sanitizing every surface in the kitchen, including stoves and ovens. Then they make sure all food preparation areas are stocked with tools like cutting boards, knives, spatulas, measuring cups, and so on.

Write an great cover letter using our Kitchen Steward Cover Letter Example and Cover Letter Writing tips.

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Kitchen Stewards are employed in a range of food service settings—from restaurants and cafeterias to catering services.

In the next 10 years, the need for Kitchen Stewards is expected to remain steady.

They can expect to make an average salary of $25,000 per year.

What to Include in a Kitchen Steward Cover Letter?

Roles and responsibilities.

• Keeping the kitchen and storage facilities clean, sanitary, and organized.
• Handling all mechanical and electrical equipment in the kitchen with caution, care, and according to the prescribed safety procedures.
• Assisting in food preparation procedures when required.
• Helping all kitchen staff members in keeping their work areas clean, neat and organized at all times.
• Ensuring that all waste is disposed of or recycled correctly at the end of each shift.
• Keep track of all cleaning supplies and notify management when new supplies are needed.
• Report maintenance issues in a timely manner so that they can be corrected before they become bigger problems.
• Wash dishes, glassware, pots, and pans by hand or using a dishwasher as needed.

Education & Skills

Kitchen steward skills:.

• Strong attention to detail.
• Cleaning and Sanitizing.
• Customer Service Relations.
• Good communication skills.
• Physical stamina.

Kitchen Steward Education Requirements:

• There are no formal education requirements to become a kitchen steward; however, a high school diploma is preferred. Training is primarily on-the-job and can take anywhere from one day to several weeks depending on the employer.

Kitchen Steward Cover Letter Example (Text Version)

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Kitchen Steward position with Marriott Hotels. I have a long history of working in hotel kitchens and I believe that my experience makes me an excellent candidate for this role.

In my current position as a Kitchen Steward with The Ritz-Carlton I perform a variety of functions including cleaning equipment and dishware, disposing of waste in the proper receptacles, and storing clean dishes. I maintain the kitchen area by sweeping, mopping, and removing trash. Over the course of my career as a Kitchen Steward I have demonstrated my professionalism and commitment to doing quality work at all times.

I am dedicated to keeping a neat and sanitary environment in all areas of the kitchen including storage rooms, food preparation areas, walk-in coolers, and freezers. My strong communication skills allow me to effectively communicate with kitchen staff members regarding food orders. I also have extensive knowledge of kitchen safety standards and procedures. In addition to these qualifications I am highly organized and detail-oriented.

I would welcome an opportunity to meet with you to discuss your needs for a Kitchen Steward in more detail as well as my ability to fulfill those needs. Please feel free to contact me at your convenience by phone or email

Sincerely, [Your Name]

Your cover letter should be professional, not fun; it should be concise, not rambling. The tone of your cover letters should be serious, not funny.

Once you’ve written a great cover letter, it’s time to start working on your resume. Refer our Kitchen Steward Resume Sample for more tips on how to write your resume and accompany it with a strong cover letter.

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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Yacht Stewardess Cover Letter Examples

Use these Yacht Stewardess cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Yacht stewards provide service to guests on boats and yachts. They’re responsible for cleaning the vessel, stocking supplies, and serving food and drinks.

To get a job as a yacht stewardess, you need to have excellent customer service skills and a strong work ethic. Use these examples to write a cover letter that will show hiring managers that you’re the perfect candidate for the job.

Formal/Professional Writing Style Example

With extensive experience in hospitality and a deep passion for providing exceptional customer service, I am confident that I would be a valuable asset to your yacht crew as a Yacht Stewardess.

Having worked in the high-end hospitality industry for over five years, I have developed a comprehensive skillset specifically tailored to the unique needs of luxury clientele. My experience includes roles such as a Concierge at a five-star hotel and a Flight Attendant for a prestigious private airline. These positions have taught me not only the importance of attention to detail and adaptability but also how to anticipate and exceed client expectations.

As a Yacht Stewardess, I recognize the importance of maintaining a pristine environment and ensuring all guests are always well taken care of. My familiarity with fine dining and mixology, as well as my training in silver service, would contribute to providing the high standards your clientele expect. Additionally, I am certified in safety and first aid, ensuring I can respond effectively to any onboard emergencies.

I am a highly motivated individual who thrives in fast-paced environments and is eager to face new challenges. My strong communication and interpersonal skills enable me to work effectively both independently and as a part of a diverse team. I am confident that my background and enthusiasm for the yachting industry make me an ideal candidate for the Yacht Stewardess role.

Thank you for considering my application. I am excited about the opportunity to contribute to your esteemed organization and look forward to the prospect of discussing my suitability further. Please find my resume attached for your review.

Yours sincerely,

[Your Name]

Entry-Level Writing Style Example

As an enthusiastic and dynamic individual with excellent interpersonal skills, adaptability, and attention to detail, I am confident in my ability to excel in this role.

Though I may be an entry-level candidate, I am eager to contribute to your team and learn as much as I can about the yachting industry. My academic background in hospitality and tourism management, coupled with my summer internship experience at a luxury hotel, has provided me with a strong foundation in guest relations, service standards, and teamwork.

During my internship, I was responsible for catering to the needs of high-profile guests, ensuring their comfort and satisfaction, which I believe would translate well to the role of a Yacht Stewardess. Additionally, I possess a strong work ethic and the ability to multitask efficiently in high-pressure situations, consistently maintaining a professional and poised demeanor.

I understand that the position also requires knowledge of housekeeping, food service, and vessel maintenance. I am eager to build upon my existing skills in these areas and learn from the experienced crew members on board. I am confident that my motivation and commitment to providing exceptional service will make me a valuable asset to your team.

Thank you for considering my application. I am excited about the prospect of joining your team and contributing to memorable experiences for your esteemed guests. I look forward to the opportunity to discuss my suitability for the Yacht Stewardess position further.

Networking/Referral Writing Style Example

I recently had the pleasure of speaking with Mr. John Smith, who is a close friend and a respected colleague in the luxury yachting industry. He highly recommended your establishment and suggested that I apply for this role, as he believes that my skills and experiences align well with your company’s requirements and values.

With over five years of experience working on luxury yachts, I have developed excellent guest service skills and possess a strong ability to ensure that each guest’s experience is nothing short of exceptional. I am highly skilled in managing all aspects of daily yacht operations, including the maintenance of guest cabins and common areas, meal and beverage service, and assisting in the planning and execution of onboard events and excursions.

My strong attention to detail and commitment to providing the highest level of service have earned me recognition from both guests and colleagues in the industry. I am confident that my expertise, combined with my dedication to creating unforgettable guest experiences, makes me an ideal candidate for the Yacht Stewardess position at your esteemed organization.

Thank you for considering my application. I am excited about the opportunity to contribute to the success of your team and hope to have a chance to discuss my qualifications further in a personal interview. Please feel free to contact me at your earliest convenience.

Gratefully,

Enthusiastic/Passionate Writing Style Example

As a long-time admirer of the yachting industry, I have dreamt of working aboard a luxurious vessel, combining my love for travel, hospitality, and customer service. Your company, known for its exquisite yachts and first-class service, caught my attention and stirred my ambition to be a part of your exceptional team.

I have spent the last few years honing my skills in various service-related roles, working in high-end hotels and exclusive restaurants. My dedication to excellence and attention to detail have earned me consistent positive feedback and allowed me to cultivate a strong network of loyal clients. I am confident that my hands-on experience and passion for providing premier guest experiences align with the values and standards upheld by your organization.

In addition to my professional accomplishments, my background in dance has instilled in me a strong work ethic, teamwork spirit, and an innate ability to perform gracefully under pressure. I believe these qualities are essential to delivering flawless service, anticipating guests’ needs, and adapting to last-minute changes while maintaining a calm and composed demeanor.

As an avid traveler with a deep appreciation for diverse cultures and languages, I am excited about the possibility of combining my passions with a vocation that allows me to grow professionally and personally. I am certain that my fervor and expertise make me an ideal candidate for the Yacht Stewardess role at your company.

Thank you very much for considering my application. I eagerly await the opportunity to speak with you, further showcasing my enthusiasm and qualifications for this position.

Sincerely, [Your Name]

Problem-Solving Writing Style Example

As an avid follower of your company’s developments and successes, I have identified one key challenge that you may be facing in today’s increasingly competitive yachting industry: the provision of unmatched service excellence to meet and surpass the expectations of your high-profile clientele. With my strong background in luxury service and extensive experience as a Yacht Stewardess, I am confident that I can help you overcome this challenge by providing the exceptional guest experiences that have become synonymous with your brand.

To give you a bit of background, I have over five years of experience working as a Yacht Stewardess on both charter and private yachts, honing my skills in first-class service, communication, and attention to detail. Not only am I well-versed in performing day-to-day tasks impeccably, but I am also adept at anticipating the needs and desires of guests, ensuring that they consistently receive a remarkable and unforgettable service experience.

One accomplishment that I am particularly proud of during my time as a Stewardess is my success in effectively managing and resolving a major client conflict during a high-stakes charter. By swiftly implementing creative problem-solving techniques and fostering a positive atmosphere of transparency and open communication, I not only salvaged the charter’s outcome, but also secured a long-lasting business relationship with the client.

As a Yacht Stewardess at your esteemed organization, I will draw upon my comprehensive skill set and experiences to ensure that your guests enjoy seamless, unparalleled service. This, in turn, will contribute to solidifying your company’s brand image and reputation as a leader in the yachting industry.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and demonstrate how I can be an invaluable asset to your team.

Storytelling/Narrative Writing Style Example

As I stood on the deck of my family’s modest sailboat, the sun dipping below the horizon and the salt-tinged breeze caressing my face, I knew that I had found my calling. Sailing had been a cherished pastime throughout my childhood, but it was in that moment that I realized my passion for the sea could translate into a fulfilling career. With excitement and determination, I began my journey to become a Yacht Stewardess, eager to combine my love for sailing with my exceptional service skills and attention to detail.

My first step in this journey was to pursue a degree in Hospitality Management, which provided me with a strong foundation in customer service, event planning, and overall guest satisfaction. Throughout my studies, I worked part-time in upscale restaurants and hotels, honing my ability to anticipate and exceed the needs of discerning clientele. I also volunteered at local marinas, assisting with boat maintenance and learning from experienced sailors, further solidifying my love for the maritime world.

Upon graduating, I had the opportunity to work as a Junior Stewardess on a luxury yacht, where I truly flourished. I quickly learned the ropes, from impeccable housekeeping and exquisite table settings to expertly handling emergencies and ensuring the safety of all on board. My dedication, combined with my ability to seamlessly adapt to the ever-changing needs of guests, earned me a reputation as an invaluable crew member.

Today, I am excited to take the next step in my career by applying for the Yacht Stewardess position at your esteemed organization. I am confident that my unique blend of passion, experience, and skills make me the ideal candidate to provide an unforgettable experience for your guests. I am eager to contribute to the success of your yachting operations and look forward to the opportunity to discuss my qualifications further.

Thank you for considering my application.

Assistant Cook Cover Letter Examples

Surgical first assistant cover letter examples, you may also be interested in..., organizational development specialist cover letter examples & writing tips, foster care worker cover letter examples, youth coordinator cover letter examples & writing tips, application support analyst cover letter examples.

Kitchen Steward Cover Letter Examples

A great kitchen steward cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following kitchen steward cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Sanyiah Speltz

(115) 501-1325

[email protected]

Dear Angelline Staschke,

I am writing to express my strong interest in the Kitchen Steward position at Marriott International. With a solid foundation of five years of experience in the hospitality industry, primarily with Hilton Hotels & Resorts, I have honed my skills in maintaining high standards of cleanliness and organization, which I am eager to bring to your esteemed team.

During my tenure at Hilton, I was responsible for ensuring that the kitchen environment met both safety and sanitation regulations. This role ingrained in me the importance of attention to detail, efficiency, and the ability to work effectively under pressure. I have been recognized for my ability to quickly adapt to different kitchen setups and for my commitment to supporting the culinary team in delivering exceptional service to guests.

I am well-versed in operating and maintaining cleaning equipment and tools, managing waste disposal systems, and executing deep cleaning tasks to meet health and safety standards. My hands-on experience has equipped me with a thorough understanding of inventory management and the importance of proper storage of kitchenware and equipment.

Moreover, I have always believed in the power of teamwork and communication. I pride myself on my ability to work collaboratively with chefs, dishwashers, and the entire kitchen staff to ensure a seamless operation. My proactive approach to identifying and resolving potential issues before they escalate has been beneficial in maintaining a smooth workflow and a positive work environment.

I am excited about the opportunity to contribute my expertise and work ethic to Marriott International, a company known for its commitment to excellence and guest satisfaction. I am confident that my background and dedication to high-quality stewardship will make a valuable addition to your team.

Thank you for considering my application. I look forward to the possibility of discussing how my experience and skills align with the needs of your kitchen team at Marriott International.

Warm regards,

Related Cover Letter Examples

• Kitchen Assistant
• Kitchen Helper
• Kitchen Manager
• Kitchen Staff
• Kitchen Supervisor

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Learnist.org

Home » Covering Letters » Steward Cover Letter Example

Steward Cover Letter Example

By Learnist.org

Steward cover letter example for you to amend and apply for latest Steward job vacancies. Steward job application letter sample:

Hiring Manager Learnist Ltd 30 Viva Street London 6BH 11CH

20 May 2014

Dear Sir/ Madam,

I refer to your job advertisement as a steward, and would like to be considered for this position.

I have vast experience working as a steward in the past. I have also worked in a variety of customer service orientated roles. I feel that I am suitable for this role as I have good interpersonal skills, and I am approachable. I am able to work well in a team environment. I enjoy challenges and solving problems as and when they arise.

I am particularly interested in working for your company, as you have a very high reputation and maintain very high standards. It would therefore relish the opportunity of working with such a very well established company. I also note that you have opportunities for promotion. As my intentions are to look for a long term role here, I believe that I would be an excellent fit.

I attach my CV with details of my experience and education. I have also attached my references whom you may contact if you so wish. I look forward to hearing from you.

Please note that I am immediately available to start work, and can be called at any time for interview.

Yours sincerely,

Your Address

About Learnist.org

Founder of Learnist.org , Follow Learnist on Twitter. You can find my Google Profile here. View all posts by Huseyin Durak .

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to 

start your cover letter

 with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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How to Write a Cover Letter That Will Get You a Job

I ’ve read thousands, maybe tens of thousands, of cover letters in my career. If you’re thinking that sounds like really boring reading, you’re right. What I can tell you from enduring that experience is that most cover letters are terrible — and not only that, but squandered opportunities. When a cover letter is done well, it can significantly increase your chances of getting an interview, but the vast majority fail that test.

So let’s talk about how to do cover letters right.

First, understand the point of a cover letter.

The whole idea of a cover letter is that it can help the employer see you as more than just your résumé. Managers generally aren’t hiring based solely on your work history; your experience is crucial, yes, but they’re also looking for someone who will be easy to work with, shows good judgment, communicates well, possesses strong critical thinking skills and a drive to get things done, complements their current team, and all the other things you yourself probably want from your co-workers. It’s tough to learn much about those things from job history alone, and that’s where your cover letter comes in.

Because of that …

Whatever you do, don’t just summarize your résumé.

The No. 1 mistake people make with cover letters is that they simply use them to summarize their résumé. This makes no sense — hiring managers don’t need a summary of your résumé! It’s on the very next page! They’re about to see it as soon as they scroll down. And if you think about it, your entire application is only a few pages (in most cases, a one- or two-page résumé and a one-page cover letter) — why would you squander one of those pages by repeating the content of the others? And yet, probably 95 percent of the cover letters I see don’t add anything new beyond the résumé itself (and that’s a conservative estimate).

Instead, your cover letter should go beyond your work history to talk about things that make you especially well-suited for the job. For example, if you’re applying for an assistant job that requires being highly organized and you neurotically track your household finances in a detailed, color-coded spreadsheet, most hiring managers would love to know that because it says something about the kind of attention to detail you’d bring to the job. That’s not something you could put on your résumé, but it can go in your cover letter.

Or maybe your last boss told you that you were the most accurate data processor she’d ever seen, or came to rely on you as her go-to person whenever a lightning-fast rewrite was needed. Maybe your co-workers called you “the client whisperer” because of your skill in calming upset clients. Maybe you’re regularly sought out by more senior staff to help problem-solve, or you find immense satisfaction in bringing order to chaos. Those sorts of details illustrate what you bring to the job in a different way than your résumé does, and they belong in your cover letter.

If you’re still stumped, pretend you’re writing an email to a friend about why you’d be great at the job. You probably wouldn’t do that by stiffly reciting your work history, right? You’d talk about what you’re good at and how you’d approach the work. That’s what you want here.

You don’t need a creative opening line.

If you think you need to open the letter with something creative or catchy, I am here to tell you that you don’t. Just be simple and straightforward:

• “I’m writing to apply for your X position.”

• “I’d love to be considered for your X position.”

• “I’m interested in your X position because …”

• “I’m excited to apply for your X position.”

That’s it! Straightforward is fine — better, even, if the alternative is sounding like an aggressive salesperson.

Show, don’t tell.

A lot of cover letters assert that the person who wrote it would excel at the job or announce that the applicant is a skillful engineer or a great communicator or all sorts of other subjective superlatives. That’s wasted space — the hiring manager has no reason to believe it, and so many candidates claim those things about themselves that most managers ignore that sort of self-assessment entirely. So instead of simply declaring that you’re great at X (whatever X is), your letter should demonstrate that. And the way you do that is by describing accomplishments and experiences that illustrate it.

Here’s a concrete example taken from one extraordinarily effective cover-letter makeover that I saw. The candidate had originally written, “I offer exceptional attention to detail, highly developed communication skills, and a talent for managing complex projects with a demonstrated ability to prioritize and multitask.” That’s pretty boring and not especially convincing, right? (This is also exactly how most people’s cover letters read.)

In her revised version, she wrote this instead:

“In addition to being flexible and responsive, I’m also a fanatic for details — particularly when it comes to presentation. One of my recent projects involved coordinating a 200-page grant proposal: I proofed and edited the narratives provided by the division head, formatted spreadsheets, and generally made sure that every line was letter-perfect and that the entire finished product conformed to the specific guidelines of the RFP. (The result? A five-year, $1.5 million grant award.) I believe in applying this same level of attention to detail to tasks as visible as prepping the materials for a top-level meeting and as mundane as making sure the copier never runs out of paper.”

That second version is so much more compelling and interesting — and makes me believe that she really is great with details.

If there’s anything unusual or confusing about your candidacy, address it in the letter.

Your cover letter is your chance to provide context for things that otherwise might seem confusing or less than ideal to a hiring manager. For example, if you’re overqualified for the position but are excited about it anyway, or if you’re a bit underqualified but have reason to think you could excel at the job, address that up front. Or if your background is in a different field but you’re actively working to move into this one, say so, talk about why, and explain how your experience will translate. Or if you’re applying for a job across the country from where you live because you’re hoping to relocate to be closer to your family, let them know that.

If you don’t provide that kind of context, it’s too easy for a hiring manager to decide you’re the wrong fit or applying to everything you see or don’t understand the job description and put you in the “no” pile. A cover letter gives you a chance to say, “No, wait — here’s why this could be a good match.”

Keep the tone warm and conversational.

While there are some industries that prize formal-sounding cover letters — like law — in most fields, yours will stand out if it’s warm and conversational. Aim for the tone you’d use if you were writing to a co-worker whom you liked a lot but didn’t know especially well. It’s okay to show some personality or even use humor; as long as you don’t go overboard, your letter will be stronger for it.

Don’t use a form letter.

You don’t need to write every cover letter completely from scratch, but if you’re not customizing it to each job, you’re doing it wrong. Form letters tend to read like form letters, and they waste the chance to speak to the specifics of what this employer is looking for and what it will take to thrive in this particular job.

If you’re applying for a lot of similar jobs, of course you’ll end up reusing language from one letter to the next. But you shouldn’t have a single cover letter that you wrote once and then use every time you apply; whatever you send should sound like you wrote it with the nuances of this one job in mind.

A good litmus test is this: Could you imagine other applicants for this job sending in the same letter? If so, that’s a sign that you haven’t made it individualized enough to you and are probably leaning too heavily on reciting your work history.

No, you don’t need to hunt down the hiring manager’s name.

If you read much job-search advice, at some point you’ll come across the idea that you need to do Woodward and Bernstein–level research to hunt down the hiring manager’s name in order to open your letter with “Dear Matilda Jones.” You don’t need to do this; no reasonable hiring manager will care. If the name is easily available, by all means, feel free to use it, but otherwise “Dear Hiring Manager” is absolutely fine. Take the hour you just freed up and do something more enjoyable with it.

Keep it under one page.

If your cover letters are longer than a page, you’re writing too much, and you risk annoying hiring managers who are likely sifting through hundreds of applications and don’t have time to read lengthy tomes. On the other hand, if you only write one paragraph, it’s unlikely that you’re making a compelling case for yourself as a candidate — not impossible, but unlikely. For most people, something close to a page is about right.

Don’t agonize over the small details.

What matters most about your cover letter is its content. You should of course ensure that it’s well-written and thoroughly proofread, but many job seekers agonize over elements of the letter that really don’t matter. I get tons of  questions from job seekers  about whether they should attach their cover letter or put it in the body of the email (answer: No one cares, but attaching it makes it easier to share and will preserve your formatting), or what to name the file (again, no one really cares as long as it’s reasonably professional, but when people are dealing with hundreds of files named “resume,” it’s courteous to name it with your full name).

Approaching your cover letter like this can make a huge difference in your job search. It can be the thing that moves your application from the “maybe” pile (or even the “no” pile) to the “yes” pile. Of course, writing cover letters like this will take more time than sending out the same templated letter summarizing your résumé — but 10 personalized, compelling cover letters are likely to get you more  interview invitations  than 50 generic ones will.

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Cover Letter for a Transcriptionist 2024 (With Free Example)

• May 8, 2024

Before writing a cover letter for a transcriptionist, we must have an idea about the job of a transcriptionist. So, any professional who listens converts an audio recording to text is a transcriptionist. They basically produce texts from audios and make it suitable for use in a document. In this blog, we would provide you sample cover letters for a transcriptionist job.

Who would hire a transcriptionist?

Well, it could be an individual with hearing issues or it could be an organization requiring written record of proceedings. To get a good job, a decent cover letter is required that highlights your passion, competencies, and credentials.

Transcriptionist job covers a large number of working areas like business , education, entertainment, insurance, web content, etc. But the two most common transcription work medicine and law.

Elements of Cover Letter for a Transcriptionist

While writing a cover letter for a transcriptionist you need to make sure to add such information that look appealing to hiring managers and highlights what value you can provide to the company. Below are some elements that you must include:

Header : Your contact information, date, and the recipient’s details.

Salutation : Address the hiring manager or relevant person if known.

Introduction : State the position you’re applying for and express your interest.

Skills and Experience : Highlight your transcription skills, software proficiency, attention to detail, and any relevant experience.

Accomplishments : Share specific achievements or projects that demonstrate your abilities.

Why You’re a Fit : Explain why you’re a good fit for the role and the company.

Closing Paragraph : Reiterate your interest, express gratitude, and suggest the next steps.

Closing : End with a professional sign-off (e.g., “Sincerely”) and your name.

Optional Elements : Include a postscript, references, or additional information if relevant.

Writing a Cover Letter for a Transcriptionist

• Study the Job Description : Carefully read the job description to understand the specific skills and qualifications the employer is looking for in a transcriptionist.
• Format Your Cover Letter : Use a professional format with clear headings and a clean layout. Choose a standard font and keep the formatting consistent throughout the document.
• Header : Include your contact information and the date at the top of the page. Below that, include the recipient’s details (name, title, company, address).
• Salutation : Address the hiring manager or relevant person using their name if possible (e.g., “Dear Mr./Ms. [Last Name],”).
• Introduction : Start by mentioning the position you’re applying for and where you found the job listing. Express genuine enthusiasm for the opportunity.
• Skills and Experience : Highlight your transcription skills, including typing speed, accuracy, and familiarity with transcription software. Discuss any specialized training or certifications you have that are relevant to the role.
• Accomplishments : Provide specific examples of your achievements in transcription, such as meeting tight deadlines, maintaining accuracy in challenging situations, or improving transcription processes.
• Why You’re a Fit : Explain how your skills and experience align with the job requirements outlined in the job description. Emphasize what sets you apart from other candidates and how you can contribute to the company’s success.
• Closing Paragraph : Reiterate your interest in the position and your enthusiasm for the opportunity to join the company. Thank the hiring manager for considering your application and express your willingness to provide further information or schedule an interview.
• Closing : End with a professional sign-off (e.g., “Sincerely” or “Best regards”) followed by your name.
• Optional Elements : Consider including a postscript to highlight a key point or add a personal touch. You can also mention that you’ve attached your resume for further reference.

Cover Letter Template for a Transcriptionist

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Hiring Manager’s Name]

[Company Name]

[Company Address]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the transcriptionist position at [Company Name], as advertised on [where you found the job listing]. With [number] years of experience in transcription and a passion for linguistic precision, I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I honed my transcription skills, achieving a typing speed of [typing speed] words per minute with exceptional accuracy. I am proficient in using a variety of transcription software and have experience transcribing audio files across various industries, including [mention any relevant industries]. Additionally, my attention to detail and ability to maintain confidentiality ensure that I consistently deliver high-quality transcriptions on time.

I am particularly impressed by [mention something specific about the company or job posting], and I am eager to bring my skills and expertise to [Company Name]. I am excited about the opportunity to contribute to your team and help elevate transcription standards within your organization.

Thank you for considering my application. I am looking forward to the possibility of discussing how my skills align with your needs further. Please find my resume attached for your reference.

Cover Letter Example for Transcriptionist

Certainly! Here’s a more specific example of a cover letter for a transcriptionist position:

Isabella Thompson 123 Main Street Anytown, USA 12345 [email protected] (555) 123-4567 [Date]

Ms. Emily Johnson Hiring Manager ABC Transcription Services 456 Oak Avenue Anytown, USA 54321

Dear Ms. Johnson,

I am writing to express my interest in the transcriptionist position at ABC Transcription Services, as advertised on your company website. With over five years of experience in transcription and a strong dedication to accuracy and efficiency, I am confident in my ability to contribute effectively to your team.

During my tenure at XYZ Transcription Solutions, I transcribed a wide variety of audio files, including medical dictations, legal proceedings, and business meetings. My typing speed of 80 words per minute, combined with meticulous attention to detail, allowed me to consistently produce accurate and error-free transcripts. I am proficient in using transcription software such as Express Scribe and have experience working with different audio formats.

What excites me most about the opportunity at ABC Transcription Services is your commitment to providing high-quality transcription services to clients in the healthcare industry. I am eager to leverage my experience in medical transcription to contribute to your team’s success and uphold your company’s reputation for accuracy and professionalism.

Thank you for considering my application. I am enthusiastic about the possibility of joining ABC Transcription Services and contributing to your team. I look forward to the opportunity to discuss how my skills and experiences align with the needs of your company. Please find my resume attached for your review.

Isabella Thompson

Is it hard to be a transcriptionist?

Well, the work of a transcriptionist may be hard because sometimes the audio files are not clear even some are with background noise and hard to transcribe. And the work should be precise means need utmost focus and attention.

Is transcriptionist a paying job?

You can earn more than $30 per hour as an experienced transcriptionist.

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This workshop will offer students invaluable guidance in crafting an impactful resume, CV, or cover letter, while also navigating the broader job search landscape. Participants will delve into the essentials of resume  and CV writing, uncovering effective strategies to showcase their academic achievements, co-curricular experiences, and personal accomplishments. Moreover, they’ll gain insights into tailoring resumes for various purposes, whether it’s pursuing part-time positions, internships, leadership roles on campus, or embarking on full-time employment opportunities. By the workshop’s conclusion, attendees will possess a robust foundation to confidently construct and expand their resumes, CVs, and cover letters, thus enhancing their job search prospects. We invite you to join us for this transformative workshop experience.

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