how to use your voice in presentation

How to Use Your Voice Effectively During A Presentation

In this article, we’ll explore some practical tips and techniques for using your voice effectively during a presentation. From speaking clearly and varying your tone and pitch to using inflection and emphasis, these strategies can boost your vocal delivery and feel more confident and in control.

1. Vary Your Tone and Pitch

2. use inflection and emphasis, 3. speak clearly and concisely, 4. avoid filler words and phrases, 5. use pauses strategically, 6. pay attention to your body language, 7. avoid monotony, 8. use vocal pacing, 9. speak with confidence, 10. use repetition, final thoughts.

Another important aspect of using your voice effectively during a presentation is varying your tone and pitch. This helps to keep your audience engaged and interested in what you are saying.

Try to avoid a monotone voice and instead vary the pitch and tone of your voice throughout the presentation. For example, you might raise your voice slightly when making an important point, or lower it when speaking more softly or confidentially.

In addition to varying your tone and pitch, it’s important to use inflection and emphasis to help convey your message. This means emphasizing key words or phrases in your presentation, such as by raising your voice slightly or pausing before or after the emphasized word.

Inflection can also be used to convey different emotions, such as excitement or concern, depending on the content of your presentation.

The first tip for using your voice effectively during a presentation is to speak clearly and concisely. This means articulating your words carefully, pronouncing them correctly, and avoiding filler words such as “um” or “like.”

It’s also important to speak at an appropriate pace, neither too fast nor too slow, so that your audience can follow along easily. Take your time when speaking and pause at appropriate moments to emphasize key points.

Filler words and phrases, such as “um,” “like,” and “you know,” can be distracting and take away from the impact of your message. Try to avoid using them as much as possible.

If you find yourself slipping into using filler words, take a moment to pause, collect your thoughts, and continue speaking. This will help you to speak more clearly and effectively.

Pauses can be a powerful tool when used strategically during a presentation. Pausing before or after a key point can emphasize its importance and allow your audience to digest the information.

Pausing can also help you to collect your thoughts and regain your composure if you are feeling nervous. Be sure to practice your pauses during your practice sessions to ensure that they are effective and not too long.

Your body language can also impact your vocal delivery. Standing up straight and using confident gestures can help to project confidence and authority in your voice. Avoid slouching or fidgeting, as this can detract from your message and make you appear nervous or uncertain.

Monotony refers to a lack of variation or excitement in your vocal delivery. This can make your presentation seem dull or uninteresting to your audience.

To avoid monotony, try to vary your tone, pitch, pacing, and volume throughout your presentation. This can help to keep your audience engaged and interested in your message.

Vocal pacing refers to the speed at which you speak. Varying your pacing can help to keep your audience engaged and interested in your message.

You can use a slower pace to emphasize important points or a faster pace to add excitement to your presentation. Practice adjusting your pacing during your rehearsals to find the right balance for your presentation.

Confidence is key to effective vocal delivery. Practice speaking with conviction and authority to project confidence and credibility in your message. This can help to keep your audience engaged and interested in your presentation.

Repetition can be an effective tool for emphasizing key points and making your message more memorable. By repeating important words or phrases, you can help to reinforce your message and make it more impactful. Practice incorporating repetition into your presentation where appropriate to add emphasis and impact.

Using your voice effectively during a presentation takes practice and attention to detail. By incorporating pauses, active listening, speaking with confidence, using repetition, being authentic, and practicing the other techniques discussed in this article, you can master the art of vocal delivery and deliver a clear, confident, and engaging presentation that leaves a lasting impression on your audience.

British Council

How to improve your voice for presentations, by ros and neil johnson, 18 august 2016 - 01:43.

Ros and Neil Johnson, speech and drama specialists at Theatresaursus , explain the benefits for presentations of improving the voice, and offer some techniques.

Have you ever given a presentation or done any other form of public speaking? If so, you probably spent some time thinking about the words you were going to use and the ideas you were going to express. But, as Dr Emily Grossman has pointed out , when someone is speaking, most of the information we receive as an audience comes through the speaker's body language, their enthusiasm, and – very importantly – the tone of their voice.

Why is it important to improve the way we use our voice?

When we make a presentation or speak to a large group of people, it's important to have an authoritative and appealing tone of voice. This will come from the ability to make your voice resonate, as a resonant voice is more pleasing on the ear and can make you sound more confident. This in turn helps the audience relax and enjoy the presentation.

An audience will ‘pick up’ on your voice and respond favourably, potentially affording you a greater deal of respect and attention. Often, the audience won’t know or understand why this is the case, so having the ability to control and improve the way you use your voice can be a useful and powerful skill.

There are practical reasons, too. Using your voice skilfully can stop you getting a sore throat. When we shout, our vocal folds (often known as vocal chords) crash together and become swollen and red, sometimes causing damage. So learning how to use your voice by warming it up will prevent soreness in the throat.

How does our body produce sound?

Breath is the power behind the voice, but this is only the start. As we breathe in, our lungs expand. When we speak, the air comes up through the trachea , making the vocal folds (which are situated at the top of the trachea) vibrate. This creates sound. The ability to control the breath is very important and is the basis of all voice work.

We then use the resonators in our throat, nose, mouth and cheek cavities (sinuses) to amplify the sound, and our articulators (tongue, teeth, lips, etc.) to create specific sounds that become understandable words and therefore speech.

However, as with any sport or exercise, it is important to warm up before we start. This means first warming up our body from head to toe before we start to work on our voice.

Exercise 1:

Check through the body, shaking each part from the toes upwards. Shake your legs and arms. Then, stretch up to the ceiling or sky. Roll the shoulders and lift them up to the ears and then back down again, all the time making sure that they end in a relaxed position. Finally, relax your neck. Gently roll your head by first putting your chin on your chest and roll the head round to the back clockwise and anti-clockwise.

Exercise 2:

Yawn – this relaxes the throat and all the vocal areas. Then, yawn and stretch at the same time.

How do we improve our breath control?

The most important thing is to learn how to relax and allow yourself to expand and increase your breath capacity. The natural tendency is to breathe only in our upper chest, so learning to breath down into our lower lungs and using the diaphragm properly is the first step. The diaphragm is a muscle separating the thorax from the abdomen – by finding and exercising this muscle, we can learn to better control our breath during speech.

Exercise 3:

Lie on the floor on your back with feet on the floor, so that your legs are bent with your knees pointing upwards. Check your posture: you should be relaxed, shoulders down, fists unclenched, etc. Now mentally take a journey through your body from head to toe, making sure you are relaxed. Start with your feet, ankles, legs and work your way up to your head. When you find tension, ask your body to release it.

Relax and breathe. Take the breathing deeper, breathing in to a count of four (in your head). Breathe in through your nose and feel the breath expanding the ribs like an umbrella up and out. Place a hand just below your belly button and feel the belly rise and drop.

Remember you must try to be relaxed at all times – always check (see exercise 1) and do not force anything.

If the upper chest begins to lift while you are breathing, gently place a hand on it to keep it still and down. Release all the abdominal muscles. Take your time and breath in and out (in through the nose and out through the mouth). Breathe in and release the breath to produce a long 'huh...ahh' sound. Do this a few times.

Now, apply tension throughout the body so it is completely tense and then release. Feel your body relax.

Go back to your breathing – in through the nose and out through the mouth. Feel your muscles through your back and keep your upper body still, but not tense.

Now slowly stand up. Centre yourself with your legs shoulder-width apart, arms and shoulders relaxed, knees unlocked. Your head should be perched upon your neck. Make sure your chin is not jutting out or pulled in.

Let your head drop, chin to chest (relaxed) and then let your body roll down vertebrae by vertebrae so your body is hanging, arms loose, and stay like this hanging, relaxed and breathing. Roll back up (make sure your head comes up last). Hug yourself, with your arms, your hands touching your ribs. Roll down again into the hanging position. Breathe gently in and out and feel the rib cage move. Gently roll back up as before (head last).

This is a great exercise for feeling the movement needed in the ribcage and to help get the muscles working.

Please note: as this way of breathing may feel very different to what you are used to, you may not notice a great deal of movement to begin with. However, as with anything new, 'practice makes perfect'.

How do we articulate sound into speech?

Articulation creates the specific sounds that make up words. By using our tongue, teeth, palate and lips (our articulators), we create recognisable words. In order to be clear in our speech, we need to exercise our articulators by going through the vowel sounds. The following exercises 4-6 will help improve your articulation:

Exercise 4:

Make a 'hum' sound with your lips together but not tight – feel your lips tickle or vibrate. Move the 'hum' sound around inside your mouth from the lips to nose and back to the lips. Feel the vibrations in the different areas.

Chew some imaginary gum. Imagine it is growing and growing. Now, imagine you have toffee stuck in your mouth and use your tongue to get it out.

Exercise 5:

Always from a relaxed and centred position, say out loud:

'pah paw poo pee pay...pah paw poo pee pay'

'lah, law, loo lee lay...lah law loo lee lay'

'gah gaw goo gee gay...gah gaw goo gee gay'

Use these structures to go through different sounds and, in particular, sounds that you find difficult. For the 'lah' sound, the tip of the tongue should be behind the front teeth before flicking out to an open mouth.

Exercise 6:

Say out loud:

'ba da ga...ba da ga' (making the sound of the consonants, i.e., 'buh' not 'baah', 'duh' not 'daah', etc.). Repeat.

'pa ta ka...pa ta ka' (again make the sound of the letters 'p', 't' and 'k').

You can do this anywhere, but try to use your full voice and also whispering (which should always be voiceless).

Tongue twisters are also a good way to exercise the articulators and help improve fluency of articulation and diction. You can find many on the internet, for example: 'She sells sea shells on the sea-shore' and 'Peter piper picked a peck of pickled pepper'.

Exercise 7:

Place your hand on your chest and yawn. Feel the vibrations and resonance in your chest. Now say 'hello, hello, hello' from deep down in your chest.

Why is the ability to project our voices important?

If you want to be heard, you need to learn how to project. Projection comes from taking control of the breath.

If you can, arrange to visit the room you are going to be speaking in and walk around it. Use your speech and play with it, walking around while speaking, playing with the volume. Ask a colleague to listen to you – can they hear you clearly? Does your voice resonate?

Try speaking very slowly. Now try singing your speech. Now 'throw' your voice to the farthest wall. This should always be done from a place of relaxation. Check that your shoulders are down. Wriggle and roll them to check for tension. Check your posture.

Finally, make sure you check your pace – we always speak much faster than normal when we are nervous. Practise speaking very slowly. You will feel that it's too slow, but it almost certainly won’t be.

Ros and Neil Johnson are founders of Theatresaursus , which runs Shakespeare workshops, drama courses and holiday courses. They recently delivered a course for teachers and trainers at the British Council in Malaysia about how to use theatre-based techniques in the classroom.

Find out about the British Council's Shakespeare Lives programme of events and activities in 2016, celebrating Shakespeare’s work on the occasion of the 400th anniversary of his death.

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7 Tips on How to Use Your Voice Effectively in a Presentation

1. Intonation and rhythm

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3. Emphasis

He was misbehaving in the office last week.

4. Clarity and enunciation

7. Emotion and expression

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Presentation Tips 7: How to use your voice effectively
Presentation Skills

When you give a presentation your first goal should be to capture and hold the attention of your audience. Everyone must be able to hear and easily follow what you are saying. Fortunately you have one very valuable and versatile tool at your disposal to make this happen – and that’s your voice. In this post I will explain how to use your voice to best effect and have the impact you want on your audience.

First of all it’s important to recognise that giving a presentation is not the same as having a conversation with an individual or a small group at a meeting. When speaking in public you need to put a lot more effort into how you use your voice.

How to improve your speaking voice – the 4 essentials

No doubt you’ve sat through a presentation where it was difficult to hear the speaker or they spoke in a monotonous voice. Perhaps you persevered and tried hard to concentrate on the message. The truth is that the majority of audience members will drift off, give in to boredom and find alternative activities such as doodling on their notepads or fiddling with their smartphones. To keep your audience engaged you must use your voice well.

Be aware of the volume of your voice. Generally that means speaking out and projecting your voice more than you would in a normal conversation. It depends of course on the size of the room and numbers in the audience. Don’t speak too loudly or it will sound as if you are lecturing your audience. Don’t speak too softly either or they will simply lose interest. Whilst the most important thing is to be heard at all times, you should also try to vary your volume e.g. raise your voice to draw attention to a point; lower it to lend a bit of intrigue to what you are saying.

As well as making yourself audible, it is of course essential that you speak clearly. That means articulating words properly and taking care not to mumble or to ‘swallow’ word endings. The best way to achieve clarity is to move your lips and open your mouth wide enough for the sound to escape!

Tone and emphasis

The content of your presentation may be of high quality, but you’ve got to make it sound interesting too. This means using your voice to convey enthusiasm, conviction, empathy etc. The tone you adopt should be consistent with the content of your message e.g. avoid sounding too cheerful if you’re announcing some bad news to your workforce!

Bear in mind that it’s possible to change the meaning of a sentence depending on the particular words you emphasise. So it’s important to decide on what words you should emphasise, perhaps by highlighting them in your notes and by practising out loud.

Avoid dropping your voice at the end of sentences as you are likely to send your audience to sleep – a technique used by hypnotists! Instead, try to put a little bit more emphasis into the final word of a sentence, without exaggerating too much.

Pace and Pauses

There’s a tendency for people to speak too fast when they are presenting. This may come about because of nerves and an eagerness to get the presentation over and done with. As a general rule, when presenting you should speak more slowly than in ordinary conversation. Aim for about 150 words per minute to allow your audience enough time to take in what you are saying.

No doubt you will have noticed how comedians use a deliberate pause before delivering a punch line. This is a technique you can use also in formal presentations for deliberate effect and to allow your audience time to absorb a key point.

Voice and relaxation exercises

Your voice is capable of making a wide range of sounds, although typically we use only a limited amount of our voice capacity when presenting. Some of the inhibition comes from feeling nervous about speaking in public. If you have to deliver many high level presentations, then you may like to consider using the services of a voice coach.

Here are some simple exercises you can try by yourself to help warm up your voice before delivering a presentation.

Get your vocal chords working by humming a tune.
Pretend you are chewing a sticky toffee.
Practise breathing deeply to fuel your voice.
Think of some tongue-twisters and say them out loud, taking care to articulate every word.

Improving your vocal quality will enhance your presentations and make you come across as more confident and credible. Your body language and the visual impression you make matters a great deal too.

Click here to read one of my previous posts on How to make a great first impression.

Please contact me if you would like to find out about training courses or coaching on Presentation Skills. Click her e to view a sample Presentation Skills training programme.

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About the author: margaret johnston.

Presentation Tips 10: How to make a team presentation

Presentation Tips 9: How to deal with audience questions

Presentation Tips 8: How to use visual aids

Presentation Tips 6: How to make a great first impression

Presentation Tips 5: How to structure a presentation

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Bring Personality To Your Presentation Through Vocal Expression

Your presentations need more vocal expression.

A lot of presentations are boring, aren’t they? I know I’ve sat through my fair share of really, REALLY bad presentations. The ones where the speaker droned on far too long, his voice so monotone and flat that I had a hard time staying awake, much less hold interest in what was being said.

This lack of vocal expression is a common problem, particularly for speakers who read from a prepared text or read their PowerPoint slides . How can anyone have really good vocal expression when they’re reading?

Well that’s a simple fix: Avoid reading from your notes, right?

If only it were that simple.

Of course my advice is to deliver a presentation in which you speak directly to the audience as opposed to reading from your notes, but if you don’t train your voice to be expressive, you’ll still sound flat (and boring). Think of your voice as an instrument: Keep it in tune and it will produce sounds that your audience will love listening to. Neglect it and it will squawk and sputter and make your audience wince.

Vocal Expression of Emotion

Vocal expression isn’t just about the tone of your voice; it combines a number of things. Vocal expression is about how you deliver your message with words and how you express those words. When have good vocal expression, you can convey emotion and character to your audience simply by your pitch, your pronunciation, and the speed at which you speak.

Your voice has its own personality, and it’s influenced by your natural pitch. It’s the reason some people sound powerful or articulate and others sound brash or squeaky. Some people have a wide pitch range, which allows them to be incredibly expressive. Others have a very small range, which leads them to be monotonous. When you understand your natural pitch range, you can work with it and use it to your advantage when you’re speaking.

Your tone is what you use to carry emotion in your voice. Think about how your tone changes when you are happy, angry, sad, or surprised. Tone plays a big role in vocal expression, and it’s limited only by your natural pitch.

As you prepare for you next speaking engagement consider:

how you can use your natural pitch to your advantage by using a variety of notes within it
where (in your presentation) you can use more expression by changing your tone to make what you’re saying more interesting and engaging for your audience

How To Improve Vocal Expression

Like every public speaking skill, the harder you work at your vocal expression and the more you practice, the better it will get.

Here are some things you can start doing today to improve your vocal expression:

Practice breathing techniques. Breathe from deep within your diaphragm, not just from your lungs. Place your dominant hand on your stomach and notice where it moves in and out. That’s your diaphragm. When you breathe from it, your tone improves because you are taking in and expelling more oxygen.
Practice speaking slower. It’s common for people to speak faster when they’re nervous. If you think you’re speaking slow enough, record yourself using a recorder or your phone and you’ll most likely see that you are speaking too quickly to be understood clearly.
Practice taking a pause. This goes along with speaking slower. If you have a hard time slowing your speaking pace down, take deliberate pauses throughout your presentation and force yourself to slow down.
Practice working your pitch range. You know how high and low your voice can go. How can you use that range to make your presentation for expressive and interesting?

Vocal Expression in Public Speaking

The most charismatic speakers are the ones who understand how and why vocal expression matters in public speaking. Not everyone has a wide pitch range, but that doesn’t limit how well of a public speaker you can be. Explore your voice and what it’s capable of, and work with it to make your presentations more dynamic and charismatic. Have you ever seen a presentation that blew you away with the vocal expression? Comment down below and share the difference it made for you!

Excellent site you’ve got here.. It’s hard to find high-quality writing like yours nowadays. I truly appreciate the blogs you post. Take care!!

This is pretty good information! I would have never thought to work on my voice. I feel like overall, I am a decent public speaker but I do tend to stiffen up in front of people I don’t know so I am sure it can be heard in my voice. I will have to test things out. Thanks for this information! Going to see what other tips you have on this website.

Presentations for beginners

Presentation Communication Basics – Using Your Voice Effectively

When we are presenting we often forget the communication basics and your voice is one of them. we have been speaking for most of our lives so we don’t have to worry about it too much. do we when presenting we can always improve and thinking about the way we use our voice can dramatically increase our chances of giving a great presentation., this post has some simple techniques that i have taught to thousands of people in my corporate training. when determining the meaning of anything we say people give a 37% weighting to the way we use our voice. this is not the actual words we use but the way we use our voice. if you want to find out more about this you can read my post on communication skills by clicking here., the human voice includes several characteristics: tone, volume, speed, pitch, voice inflection (word emphasis) enunciation and cadence., these characteristics can be re learned and controlled with some practice., tone – most of us are unaware of the tone of voice we use when speaking. we all know someone who talks with a tone of irritation, regardless of who they are talking to or on which subject. the tone of voice should convey to people what emotion we feel and what we want them to feel about what we are saying. when presenting you will want to use a range of tones suitable to what you want your audience to feel at any given point., for example “i am excited to tell you….” will not work if you say the words slowly and in a monotone voice. when practicing your presentation try out variations of how your words sound by recording yourself., volume – whispering never works in presentations but altering the volume at appropriate times will help to keep your presentation more interesting. one rule of thumb i always use is to keep the majority of the presentation volume just above what you are naturally comfortable with. most of us are used to speaking, one on one or to small groups at close range so our natural learned volume is appropriate for that. when presenting you need to stand out and your audience will not be that close., speed – the average speaking rate is around 120 words per minute. when presenting and especially when we are nervous our tendency is to speed up (probably to get it over with quickly) be very aware of this and if you feel as though you are speeding up, take a breath or a sip of water and continue at a slower pace. trust me the audience won’t notice a small pause and it is perfectly acceptable to take a sip of water., pitch – the pitch of our voice is generally dependent on our gender. men generally have a lower pitch than women. it is much easier for women to reach a higher pitch than men, not that this is useful in presentations. no one wants to listen to a high pitched screechy voice for an hour or a low dronie one either., the best piece of advice i can give you on pitch is that a lower pitch is taken more seriously than a higher one. it doesn’t matter what your starting point is on the pitch scale, when you have something important to say in your presentation, lower your pitch slightly. the audience will naturally and unconsciously react to the importance of your message., voice inflection – here is a simple exercise you should try to help you understand the importance of voice inflection. this is how the emphasis on words changes the meaning of your message. take this sentence and emphasise different parts: why are you late for the meeting why are you late for the meeting why are you late for the meeting why are you late for the meeting why are you late for the meeting, enunciation – this is basically speaking clearly and not cutting off the ends of words. be careful with accents here too if your audience has a different one to you. having a southern english accent was a lot of fun when training in scotland. not. you can emphasise key concepts with your voice: punch out any important ideas that you want the audience to remember by saying it clearly and precisely., cadence or contrast – use your voice to create contrast throughout your presentation: high and low, loud and soft, excited or reserved. do not speak in one monotone voice throughout, you will send your audience to sleep, mannerisms – we all have mannerisms that we are unaware of, like repeating the same phrase over or using filler words like ummm or er. you can ask friends if they have noticed any annoying vocal mannerisms or you can record yourself and listen back. you will notice them., you can also develop them at any time. i once, despite lots of presenting, developed a habit of starting sentences with “so…” i have no idea why but it is definitely worth keeping a check on mannerisms no matter how many times you have presented., just a note on recording yourself which i definitely recommend. no one likes the sound of their own voice, in fact most of us don’t even recognise it as ourselves. a recording sounds different to what we hear through our own ears when we speak. don’t give up, you will get used to it., according to “your speaking voice,” a toastmasters publication, when you speak, your voice reflects your psychological and emotional state of mind. now i am not certain this has to be true because with practice you can throw off your state of mind when presenting and having control of your voice will help you to do this., take my points and record your presentation, so that you can hear what your audience hears. remember above all else that you will not give a great presentation if your tones are harsh and unfriendly. always go for a pleasant friendly tone and don’t start every sentence with ” so….”, if you would like any further help just comment in the section below and i will get back to you as soon as i can, with grace and gratitude, leave a reply cancel.

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Follow These Successful Presentation Tips to Succeed

A frequent comment about a speaker’s style might involve their “boring” PowerPoint presentation voice tone. Or worse still, a commentator might refer to a speaker who drones on and on and on…

Unfortunately the two are often linked. Firstly let’s consider conversation and presentation.

There are not many of us who have a problem with the art of conversation. Yes, there are undoubtedly some experts out there, but it isn’t something that concerns most of us.

That’s because we know the rules. So we know what to expect and so do our co-conversationalists.

But we also speak at an understandable pace and with a volume or tone that’s right. But when we take that same tone of voice into the presentation room then we run the risk of sounding monotonic and perhaps…dull? Why is this?

There is a simple reason.

Conversation Tone Versus Presentation Voice Tone

Your Presentation Voice Tone Matters

The conversation style works when you are speaking in small groups with close proximity to one another. You don’t need and certainly don’t expect drama from your interlocutors. However a good contentious subject will result in some drama.

But, speaking at the front of a seminar room there’s a distance between you and your audience. They aren’t your interlocutors. Therefore your face-to-face positioning is replaced with a group to individual stare. So the relatively flat conversational tone, fine for daily use is rendered inappropriate by the combination of distance and body positioning. This Alan Mulally presentation at Ford was pretty faultless. But, the monotone of his delivery didn’t help him.

Distance and one-to-many stances amplify a conversational tone. Where it’s conversational on the front row, it’s definitely monotonic and without emphasis at the back. And that’s a problem when you want to seriously engage your public speaking audience. Of course, you can try to get closer to your audience.

But no matter how close you are to the front row you are going to be further away from the second and third rows. And that’s a problem. A problem because it can not support a conversational tone.

Dramatic Presentations

Of course there’s a better presentation solution. Introduce some drama and excitement into your voice. Inject your speech with added emphasis. So use louder words at key moments or lower and softer phrases at others.

You should practise some exaggerated emphasis on either the first, middle or closing words in your sentences. Try to practise your presentation when you are on your own at first!

It might seem strange to you. However, by the time your audience hears you it will be fine. Because the added emphasis and tonal variation that you introduce to your presentation will be greatly appreciated.

How You Can Improve Your Presentation Voice

Work on your presentation voice so you can boost your presentation success.

Stand up and speak.
Use special emphasis in your voice .
Introduce some tonal variation to your speech.
Don’t forget to pause for effect .

You can always attend a PresentPerfect TM presentation skills course to learn new presentation skills tips. So, when you are ready to boost your own presentation skills , please don’t hesitate to get in touch.

“Think like a wise man but communicate in the language of the people.”

William Yeats

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Presentation Guru

10 tips for…using your voice.

It’s your instrument and most people don’t really know how to use it. But it can greatly influence people’s perception of both you and your brand. Projecting your voice is so much more than just speaking louder. Follow these 10 tips to make sure they hear you – in every sense.

This article is part of the series ’ 10 Tips for… ’.

1) Rehearse in the place where you’ll make your speech

If you can, it will be like a full dress rehearsal and readies you for the real thing. If you can’t use the venue, use somewhere like it.

2) Project to people at the back of the room

Imagine the breath that you’ll need to make your voice get there and do it.

3) Learn to breathe from your diaphragm

The deep, slow, powerful breaths will give you all the oomph you need to project.

4) Practice hitting the end consonants of the words

‘She sells seashells on the sea shore’ is unintelligible to an audience unless you do.

5) Use punctuation

Use the punctuation (verbal or actual) to pause for breath. It will help your delivery and allow the audience to catch up with what you’re saying. Practice a comma for a short pause (say ‘one thousand’ inside your head) and breathe, full stop twice that, paragraph three times ‘one thousand’ again.

6) Rehearse the pauses

Rehearse the pauses too because confident use of them will help you to deliver your key points, with real impact.

7) Emphasise

Emphasise the 2 or 3 key words in a sentence to deliver the real meaning in what you say.

8) Rehearse HOW you say it

Rehearse changes of pace, emphasis, tone and drama until it feels right for you. That’s what rehearsal is for, not simply so you remember what to say, but how you say it too.

9) Delete the problem parts

If there are words, phrases, or parts of the speech you just can’t say in rehearsal, cut them out or change them because, one thing is for sure, you won’t be able to say them in the real thing.

10) Speak with your real voice

Speak with your real voice, not your ‘phone voice’ or your ‘actor’s voice’. Your own voice with its accent, inflection, pitch and tone will deliver the most credible message to your audience.

This article is part of the series ’ 10 Tips for… ’. Watch out for our next article where we will be looking at setting up on the day.

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How to Decide When You Should Talk Fast or Slow

Why Public Speaking Should Be Taught in Schools

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How to Use Your Voice Effectively in a Presentation?

Filed under: Public speaking articles , Public speaking tips and tricks , Speaking tips , Speech delivery

The way you use your voice is one of the absolute most important aspects of speaking in public . This can easily change the way your audience sees you, whether for the better or for the worse. Today, I’m going to talk about how to use your voice well so that you can improve your speech-giving skills.

So, how do you use your voice effectively in a presentation? Watch your volume, and be mindful of your intonation. Speak clearly at all times when you are giving a speech. Place emphasis on the right words. Make sure you pace yourself accordingly. Pause when appropriate.

If all of this sounds a little intimidating to you, don’t worry about it. In this article, I’m going to give you some of the best professional tips to make sure you are using your voice to maximize your potential. And when you are done reading, hopefully, you will feel more confident to put some of these tips into practice during your next presentation.

Table of Contents

How to Use Your Voice Effectively in a Presentation

Even just the slightest change in your voice can change the entire meaning of a sentence. And you may not be a master at the skills required to make effective use of your voice. That is okay! Nobody is born a master of anything. That is why I’m going to walk you through developing some of the skills you need to use your voice properly during a presentation.

So, What is the Big Deal About Volume?

How would you feel if you were sitting in the audience listening to a speech , and the speaker was shouting at you the whole time? This would be very off-putting, and almost always seen as being aggressive . You might feel like leaving the presentation early to avoid being yelled at any more!

Or what if the speaker was so quiet that you could barely hear a word they had to say? Eventually, you might lose interest and zone out. You’ll find yourself reaching for your phone, looking for a distraction until the whispering speaker was done.

Maintaining the proper volume is crucial. But how do you know exactly what volume is right ? The answer to that question: you want to be loud enough for everyone to hear you, but not too loud that you make your audience uncomfortable.

First, notice what the size of your crowd is. If you have a larger audience spread out over a wider area, you might need to talk a little louder.

However, if you have a microphone, you will have a much easier time regulating your volume. This can help you from not straining your voice in order to be heard.

It is also okay to raise and soften your voice at different points throughout your presentation to draw attention to certain words or phrases.

For example, you may raise your voice for a word to place emphasis on it, or you may whisper something in order to make a point. Just make sure you are not being excessively loud or quiet the entire time. Moderation is the key!

Intonation, Intonation, Intonation!

Many students tell me that they know they should use proper intonation, but that they are also not sure of exactly what that word means. Simply put, intonation means how you say something. And how you say something is just as important as what you are saying.

Proper intonation is important to convey emotion . Your voice should fluctuate naturally because speaking in a monotone variation will do nothing but bore your audience.

The next time you have a one-on-one conversation, think about how you already use intonation. Do you say every sentence, word, syllable in the same way? With the same volume? Or by placing the same emphasis on every word? Chances are, your answer to that is no; that would be the correct answer.

Don’t force it, though. Try to practice giving a speech as naturally as you would explain something to a friend.

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Let your words flow. After all, it is better to sound natural and flowing than to sound like you are trying to be a robot onstage!

Above Everything Else, Speak Clearly

Let me make it simple for you: if you are not speaking clearly, your audience will not be receiving the message that you are trying to convey. After all, what are you going to get out of listening to a speech where you can’t understand what words the person onstage is even saying?

Unfortunately, many of us are prone to mumbling because we’ve allowed ourselves to fall into that habit. If you are one of those people, you need to practice enunciation and speaking as clearly as possible.

Each time that you rehearse, you need to make sure that you are pronouncing your words clearly. Practice your presentation for a friend or family member.

They can give you feedback, and tell you if there are any words they weren’t able to clearly understand. Then, you can practice these words more than the rest to be able to clearly pronounce them without mumbling.

Try to make a point to remember what words and sounds you are most likely to start mumbling. You can keep these in mind when you are on stage, and remember to speak them more clearly.

Emphasizing a word

What words, phrases, or sentences are the most important during your speech? You should use your voice to emphasize these so that they stand out. But how does this work?

Let me show you an example of proper emphasis. Read these four sentences out loud, one at a time:

“ She didn’t say anything” “She didn’t say anything” “She didn’t say anything” “She didn’t say anything ”

Do you notice how each of them has a slightly different meaning based on which word is emphasized?

Each sentence has the same exact words at the rest of them, but each sentence has an emphasis placed on a different word. Use this principle when you are giving your speech to emphasize keywords, facts, sentences, and more.

Don’t Forget About the Pace

It is incredibly important to remember not to speak too fast or too slow. If you are going too fast, very few people will be able to keep up, and your audience may miss out on vital details about your message. And when you are going to slow? Well, you may risk boring your audience.

I realize that it is easy to start speaking fast when you are very knowledgeable or excited about a particular topic. But if you want to properly share the facts about this topic with your audience, you have to learn to slow down!

Just like with volume, it is okay to temporarily speed up or slow down in order to emphasize a particular point. But you want to make sure you are talking in a smooth and steady tempo the majority of the time; again, not too fast and not too slow.

And Pause Every Now and Again!

I have already published an extensive article about how to use pauses effectively to create a great speech. But, I’m going to give you some of those tips here, too.

You should consider using pauses:

… to switch topics, change sentences, or end a paragraph.
… to replace filler words such as “uh” and “um”.
… to emphasize a word or phrase.
… to make up for when you have lost your place.
… to ask a hypothetical question.
…. to think of an answer for a question asked by an audience member.

Pausing is natural when done properly and effectively. It will also give you a chance to give your voice a much-needed rest, no matter how short of rest it is. Pausing is a wonderful way to remember that it’s not just what you are saying, but also how you say it.

How to take care of your voice?

If you know me, you know that I almost always offer an extra tip! And it is this: don’t forget to take care of your voice. This is especially important if you speak in public a lot, or work in a field where you are required to use your voice on a daily basis.

If you rely on your voice to make a living, you must care for it.

The concept of taking care of your voice isn’t only limited to singers. You don’t want to wear your voice out by speaking too much or incorrectly. After all, abusing your voice can lead to laryngitis or even vocal nodules in the more extreme cases.

Here are a few things you can do to take care of the quality of your voice:

Avoid excessive screaming or yelling

Both of these can cause serious harm to the voice. If you regularly spend days cheering loudly at the local baseball game, or nights screaming at a concert, you may want to think about changing some of your lifestyle habits. After all, remember that your voice is irreplaceable.

Avoid whispering or clearing your throat

You should also avoid whispering or clearing your throat as much as possible since both of these can actually be significantly harmful to your vocal cords.

Don’t forget to rest

After speaking or using your voice for long periods of time, you should vocal rest. That means, don’t speak for a given amount of time in order to let your voice rejuvenate itself.

You may choose to do this for the rest of the day, for an entire day, or for even longer. How long you choose to rest your voice is up to you.

If possible, also give yourself of a period of no-talking and no using your voice before you give a presentation. This will help you rest up for the big event.

Sometimes you have to stop

If you are doing something with your voice that hurts, stop as soon as possible and don’t do it anymore.

Whether you are imitating a funny sound or doing something louder than what you usually do, you should never use your voice in a way that causes physical discomfort.

What if you have a sore throat?

If you have been sick with a sore throat or coughing, avoid excessively using your voice during that time. Your voice is already under a lot of stress from illness, so be gentle to yourself! And if it’s possible, try not to give any big presentations when you are under the weather.

Additionally – if you absolutely have to use your voice if you are having throat problems it is very useful if you are able to drink something with honey in it . This helps to coat and relax your throat.

It won’t reduce the damage done to your throat so still don’t speak for long periods of time but it will help you get through it. And it will reduce the amount of damage you do to your throat while speaking.

Avoid smoking

Avoid smoking as much as possible. If you are a smoker who can’t quit, at least try not to smoke right before or after a presentation.

When you take care of your voice, it will thank you by performing well when you need it to. And as always, being mindful of your health in any way is a rewarding endeavor!

Don’t drink coffee or sweet drinks before your speech

Limit caffeine and sweet drinks before your speech. Why? Because they make your mouth dry and it’s hard to speak if your mouth is dry, isn’t it?

Also, Caffeine is a stimulant that may keep you awake, but it also noticeably increases anxiety levels.

You should be drinking water

And the crucial element is that you shouldn’t be drinking water directly before your speech . If you do so you will end up with the mouth full of water and you will be talking extremely sloppily.

Conclusion: How to Use Your Voice Effectively in a Presentation?

Today, we talked about how to use your voice effectively in a presentation. Some of the things we talked about were controlling volume and pace, using proper emphasis, and speaking clearly. Do you have any other tips about effectively using your voice that you would like to share? Leave them in the comments below!

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I have been teaching and blogging about public speaking since spring 2007. Here, I am sharing the wisdom of how to cope in different public speaking situations.

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How to record voiceover narration in powerpoint.

If you're not able to physically present your slideshow, record a voiceover narration to make sure no points are missed.

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Preparation, record a voiceover for your presentation.

If you’re sending out your presentation instead of giving it in front of an audience, but you feel adding a vocal explanation would better help to deliver the message, record a voiceover narration. Here’s how to do it.

Before you begin your PowerPoint narration, you’ll need to make sure you’ve made the proper preparations.

Set Up Your Mic

First, you’ll need a microphone. Most modern computers have a built-in microphone that gets the job done, but investing in a USB microphone will increase the audio quality of the narration by quite a bit.

The built-in microphone will be set as your input device by default, so if you plan on using it for the PowerPoint narration, you don’t need to take any additional steps in setting it up. However, if you plan to use a USB microphone for the narration, be sure to set it as the input device.

To do this on Windows, right-click the volume icon found on the right of the taskbar. In the menu that appears, select “Open Sound Settings.”

The “Sound Settings” window will appear. Here, scroll down to the “Input” section and click the box under “Choose your input device.”

If you’re using a USB microphone, it will appear here. Select it to set it as the input device.

The steps for Mac users are extremely similar. The only difference is you should go to "System Settings" and select "Sound" instead of right-clicking the volume icon like on Windows. From there, the steps are the same.

Take Notes and Rehearse

With your mic set up, you’re ready to start recording, right? Well, not quite. While you may not be physically standing in front of the audience delivering this presentation, you still need to treat it as though you are. This means going through the basics---taking notes and rehearsing your delivery.

One thing you can do to help you record a successful narration is to write out a script. As with a live presentation, though, you don’t want to sound like you’re reading straight from your notecards. Practice reading through the script a few times so that it sounds natural and fluid.

Once you’re confident in your delivery, it’s time to start recording.

Open the PowerPoint presentation in which you would like to record a voiceover narration. Head over to the “Slide Show” tab and, in the “Set Up” group, select “Record Slide Show.” Once selected, a drop-down menu will appear. Here, you can choose to start the narration from the beginning or from the current slide. If you choose to start recording from the current slide, make sure that you’re on the slide you’d like to start recording from.

Related: How to Record Your Screen with Microsoft PowerPoint

In this example, we’ll choose “Record from Beginning.”

Now, you’ll be in full-screen mode. You’ll notice a few extra tools appear, including a record button at the top-left corner of the screen. When you’re ready to start recording, click this button.

When you select the record button, a countdown timer will appear, giving you a three-second delay between clicking the button and starting your recording.

You can now start recording your voiceover narration! Continue through the presentation by clicking the right arrow to go to the next slide.

You can pause the recording at any time by pressing the pause button in the top-left corner of the window. The recording will automatically end when you make it to the last slide. Alternatively, you can press the stop button, also located at the top-left corner of the screen.

If you want to play your narration back, you can select the replay button.

A speaker icon will appear at the bottom-right corner of each slide that has a recorded narration. You can also play your narration back on each slide by hovering over the icon and pressing the play button.

If you’re not satisfied with the narration, simply repeat these steps to re-record.

Create Your Course

How to do a voiceover on google slides or powerpoint, share this article.

Voice-over presentations offer a better learning experience because they are a more engaging way to learn.

Some students learn better through visual cues, while others learn by listening. However, adding voice-over narration to your presentations enables students to benefit from the best of both worlds. It allows adding important information and context to explain what’s on the slides – as if your students were attending a live lecture!

Now, you may assume adding voice-over to your presentations is complicated. However, it isn’t as tricky as you probably think! Once you have your slides ready, there are just a few extra steps you’ll need to take to add narration.

In this blog, we share four ways to do a voiceover presentation – voice-over Google Slides, PowerPoint, screen recording, and the Presentation lesson feature on Thinkific.

Before we get into the options, let’s quickly cover the only ground rule regarding recording voice-overs: Don’t sacrifice sound quality. Viewers are willing to put up with rough visuals but don’t forgive poor sound. Most computers have built-in microphones that sort of get the job done, but we recommend headphones or a USB Microphone to improve the quality of your voiceover.

Related: How To Set Up A DIY Home Video Recording Studio For Cheap

Now, let’s get into your voice-over options. Toward the end of the article, you will also find five tips for adding a good voice-over. If you’d like to sit back and learn, check out this video we created on how to easily add voiceover to your slides:

4 ways to do voice-over presentations

There are two main routes you can take to record a voiceover for your presentations :

You may want to use PowerPoint or Google Slides to add voiceover to each slide that plays as students make their way through the presentation. PowerPoint has recording functionality built-in, but with Google Slides, some extra steps are involved with recording your audio, then uploading it to Google Drive before you can embed it on each slide.

Alternatively, you may want to ditch the slides and create a screen recording of the presentation. To do this, you can use any screen recording software as you talk through the slides and turn your presentation into a video lesson. And if you’re a Thinkific user, you can create voiceover slides with the Presentation lesson feature.

Use this list to skip to your preferred voice-over narration method:

How to do a voice-over on Google Slides
How to do a voice-over on PowerPoint (Microsoft Office)
How to do a voice-over screen recording
How to do voice-over slides with Thinkific

Option 1: How to do a voice-over on Google Slides

Google Slides doesn’t have built-in functionality to record your slides, but you can still accomplish the same with it with an extra step. You can add voiceover to Google Slides by uploading an audio file saved in Google Drive to each slide.

For this option, all you need is Google Slides and a computer with a microphone.

Let’s go through the steps-

Step 1: Create your audio files for each slide and upload them to Google Drive.

Tip: Organize your files with a naming convention. You’ll need to locate these files in the next step. To keep them organized , following a naming convention for your audio files, including Course, Lesson, and Slide numbers, helps.

Step 2: Insert audio to your slide, and configure play settings

Next, you can insert audio from your drive into each slide individually.

The files you uploaded should be in the Recent tab, but you can also search for the file manually.

Step 3: Configure your audio settings

Google Slides gives you the option to specify how the voiceover should act. To open the Format options menu, you can click on the speaker icon, then go to Format options under the Format menu.

Voice-over formatting options for Google Slides:

Autoplay- You can choose if you want the audio to play automatically or manually when a student clicks the slide.
Loop- You can define if you want the recording to stop or repeat once it gets to the end.

Button size and colour – You can resize the button by dragging the corner and changing the colour using the “Recolor” option.

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Option 2: how to do a voice-over on PowerPoint

Microsoft Powerpoint has a feature that many average users don’t know about, which allows you to add voice-over narration to your PowerPoint. For this option, all you’ll need is Microsoft PowerPoint and a computer with a microphone.

On Windows computers:

Step 1 – in the top menu, go to slideshow >> record slideshow..

You have the option to record from the beginning of the presentation or from the current slide you’re on.

Step 2- Start recording

Once you select which recording you’d like to go ahead with, you’ll be in full-screen mode with options to record, stop, and replay. Once you click record, there will be a countdown timer from 3.

Anything you type in the notes section of the PowerPoint can be viewed by clicking on the notes button at the top.

The recording will stop automatically once you make it to the final slide. You can also pause, stop, or replay a recording at any time by pressing the pause button in the top left of your screen.

You can also record a video of yourself in the corner by selecting the video option in the bottom right corner.

Step 3 – Testing your narration

Once you’re finished, a speaker icon will appear at the bottom right corner of all the slides with recorded narration.

Just hover over the speaker icon to play, skip to time, or adjust the volume to play the narration.

On Mac Computers

Step 1 – click on slide show..

In the top menu, click Slide Show and choose the slide you want to start working on. Unlike on Windows, you will have to select the slide you want to work on manually. If it is the first slide you wish to choose, do so.

Step 2 – Click on Record Slide Show

Step 3 – Choose the input method

On the top of the screen, you can turn off the camera, if you wish to, or turn it on.

The next button helps you choose the voice input, whether your Mac’s in-built mic or an external device.

Step 4 – Add a voice-over to slides

As with the Windows version, add voice-over to the slides one by one, and add notes if you wish.

Step 5 – Complete recording

Once done, click on the large red button to start recording. Once your voice-over is complete, click the same button to stop recording. Again, add notes if you wish to. Then, move to the next slide.

Step 6 – Click on tips for more controls

Click on Tips for several functions and shortcuts you can use on your Macbook to control your voice-over recordings. The Mac version of the PowerPoint tool is much easier to use.

Step 7 – Verify your voice-over for accuracy

After your voice-over is complete, return to your presentation, and make sure that your voice-over is accurate by clicking on the white “Play” icon at the bottom of each slide.

Option 3: how to do a voice-over with screen recording

The last option involves recording your screen and audio as you discuss the presentation.

Check out our guide: How To Record Your Screen On Any Device .

We’ll show you free options and two paid options with advanced editing features:

Hit the record button on the video conferencing software

The easiest and cheapest option for screen recording without additional software is to join a Google Meet or a Zoom call by yourself, share your screen, and press the recording button.

This may be easy for a simple presentation but may prove frustrating for a longer presentation – the inability to edit means you’ve got one shot to make it through your presentation without any mistakes.

Use your computer’s built-in screen recorder

On Windows 10 , just click Windows + G at the same time to open the Game Bar, and press “Start Recording”.

If you’re on a Mac , you can make a video recording of the entire screen or just a portion of it. Shift-Command(⌘)-5 will display on-screen controls for recording the entire screen.

Two paid screen recording options

If you want the ability to edit and customize your video and access more editing options, you’ll need to invest in some software like Screenflow or Camtasia .

Here are our two favorite options , depending on whether you’re on a Mac or Windows System:

Screenflow is a software program for video editing and screencasting for Apple users and is one of the best options for screen capture. This software functions well as a video editor for novice editors, but it lacks the deep customization and functions of a more advanced editor like Adobe Premiere Pro.

Download free trial of Screenflow

Camtasia is an all-in-one screen recorder and video editor that works on both Windows and Mac. It is one of the most widely used systems for screen recording and video editing. It is popular for its user-friendly interface and simple video editing.

Try Camtasia for free

Option 4: how to do voice-over presentations with Thinkific

If you have created a presentation on an external platform like Keynote , PowerPoint or Google Slides, you can use a Presentation lesson to display it within your Thinkific course!

This function enables you to record audio while speaking to specific slides. You also have the option to upload a recording for each slide.

This is a great way to create a customized experience for your students right within Thinkific .

To create a Presentation lesson, you will need to upload a PDF file. Each page in your PDF will be converted to images that will be displayed as slides within your Presentation lesson for students to navigate through.

If you have created a presentation in an external platform like PowerPoint you can simply export it from that platform as a PDF to later upload to Thinkific!

Here are the steps to create a Presentation lesson with voice-over on Thinkific .

With that, let’s explore what it takes to ensure a good voiceover.

Follow these five tips for adding a good voiceover

Invest in a good microphone – Most cell phones and computers come with built-in microphones. These may not provide the professional-grade audio quality necessary to create compelling online lessons. Therefore, you must invest in a professional microphone that eliminates noise and disturbances. As we mentioned earlier, the most important rule is to ensure that your audio quality is high.
Use a teleprompter – Although you may speak out your presentation and elaborate on the impromptu bullet points, you could make mistakes. These mistakes may make you seem like a novice. A teleprompter can help you read out your sentences in front of the webcam or the mic without making any errors. The result is – top-notch quality presentations with voiceovers.
Clear your throat – Most people do not realize the importance of a good quality voice. In fact, voice-over artists are hired simply because of their excellent voices! While you do not need to hire professional voice-over artists, you can ensure that you sound your best by gargling your throat and clearing it before you begin to record. In other words, avoid recording your voiceover if you have a sore throat or when your voice sounds hoarse. Keep a jug of water ready next to you to keep sounding fresh.
Sound confident – Confidence doesn’t come with good quality microphones and teleprompters alone. Practice talking in front of a mirror, which will help ensure that you sound and look great. In fact, dressing professionally just before you record your voice-over may also have psychological benefits – you could feel more professional and thus sound more professional and confident.
Edit audio if necessary – Despite all the care taken, you may make mistakes during voice-over recording. Listen to your slides repeatedly and make changes until you are completely satisfied with how you sound. Although there are audio editing tools out there, they may not be necessary for simple presentations such as the ones required for online lessons.

Whichever method you choose, turning a regular presentation into an engaging voice-over is sure to improve the quality of your presentation.

But here’s a thought: Why not monetize your presentations with an online course?

Not ready to take the leap, but still interested in improving the quality of your production? Check out one of these related guides:

How to Create Video For Your Online Coaching Course
How to Improve the Video Production Quality for Your Online Course
Best Equipment & Software For Creating Online Courses
4 Elements of Effective Video Content for Online Courses

This guide on voiceovers was published in August 2020 and was updated in October 2022.

Colin is a Content Marketer at Thinkific, writing about everything from online entrepreneurship & course creation to digital marketing strategy.

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Tweak the tonality, accent, pronunciation, emphasis, add music and pauses to your slide with Murf's text-to-speech studio.

Start creating voice overs

Nothing sells better than a perfectly told story. Narrate your slide show using our curated 120+ human-like text-to-speech voices. Adjust pitch, tonality, volume and add emphasis on the right word using our text to speech studio. A script is all you need, Murf will handle the rest.

How to Create a Voiceover for Presentations in 5 simple steps

1 Upload your presentation in jpg/jpeg/MP4 format on Murf Studio.
2 You can also type in your e-learning script or if you have a pre-written version of any learning content, copy-paste it to Murf's text editor.
3 Choose the voice you want to use. Murf comes with male and female voices, both young and old. Align the text with visuals in the studio.
4 Use customization features such as emphasis, pause, and pronunciation to add more depth to the learning module.
5 Click on ‘Build Audio’ to render and preview the final voiceover.

Click on ‘Build Audio’ to render and preview the final voiceover.

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Add power of narration to your PowerPoint presentation

You don't see silent movies nowadays, do you? Well, there's a reason for that. People pay less or no attention to a silent visual. In fact, the age of Reels and TikTok has proved how any complex information could be catered to the masses through an audiovisual delight. That applies to your slide show presentation as well. To understand better, let us look at some of the common goals of a presentation:

Persuasion : A presentation can be more effective in persuading your target audience if the information is presented with a narration.

Form a connection : Your audience is more likely to believe in your presentation if the narration is done using the right gender of voice, correct tone, and by placing the right emphasis.

Simplify key concepts/data : Some information can be hard to express visually alone. A realistic-sounding voiceover can help in explaining it, thus, making it more interesting for the audience.

An act of professionalism : A presentation clubbed with a natural-sounding voiceover will demonstrate your dedication and efforts, thus, showing how professional you are.

Still not convinced? Let us tell you a fact!

A research by the University of Denmark indicates that the average global attention span is dwindling. Due to the increasing amount of information inflow, the audience has a new challenge in the form of the inability to read and retain text in a presentation or a research paper.

For presenters, this has culminated in a complex situation. Those who want to put across their slideshow meaningfully now need to battle the transient attention of the viewers as well. This can be curbed by supercharging your slide show presentation with a voiceover. We know that adding a narration would go a long way in making things easier for your audience.

Murf can help you help your audience. How? ‍

AI Voice Generator for Presentations

By using Murf's AI voice generator , you can generate the right voiceover presentation in a fraction of the time. You can upload a pre-recorded audio file of your entire presentation and convert it into an AI voice over. Well, that's not all! You also get to save some money along the way.

Unlike in older days, now you don't have to pay a hefty sum of money to hire voiceover artists for your presentation. Nor do you have to wait for days for the final product to emerge. With Murf studio, you can integrate natural-sounding voices with your powerpoint presentation.

Now when you hear the AI Voices, it can be a major turn-off, given its robotic, bland, and devoid of inflections in the narration. We understand that the problem with most other text to speech programs is that they read everything in one flat, robotic tone. Besides, monotonous pitches can leave your audience unaffected and unmoved. Your content deserves a perfectly tailored voice. Murf is like no other TTS, it's 'As Natural As It Can Get.'

120+ Natural-Sounding Voiceovers for Presentations

So, Murf's TTS studio empowers your PowerPoint presentation or audio file of your voiceoever based on the various options on available Depending upon what you're presenting, the data, and how you want it to be portrayed, choose the most suited voice. It also allows users to change the pitch, tone, and accent of the voice.

Just use Murf to make your slide show reach horizons by using any foreign language VO. With many different languages to choose from, you can reach many untapped areas for your pitches, ideas, data, research, etc.

Convert raw, pre-recorded audio to a professional voiceover

One of the best features of Murf is that it can transcribe the audio you upload on its interface. In case you have a raw recording of your voice with background noise, all you need to do is upload the audio on Murf Studio, and it'll transcribe it in text format for you to edit.

You can simply mask the background noise by adding supportive music. Using Murf's simple and intuitive interface, you can sync your audio with your video and make the watching experience flawless.

How to add voiceover to Google Slides presentation?

Now you can write, edit, and playback your voiceover scripts while creating Google Slide presentations using Murf's add-on. It makes you in charge of the slides and voiceover.

1. Search Murf in the Google Slides add-on option.

2. Install the Murf add-on to add audio files to your Google Slides presentation

3. Click on the install button on the Murf icon.

4. Follow the set of instructions that appears to install the Murf plug-in.

5. Once installed, go to Murf within Google Slides. Next, on the add-ons menu, click on 'Murf.'

6. Click on 'Open Murf,' and Murf's studio will appear on the right side of your screen.

7. You can find a consolidated voiceover generating studio within your Google slides, thus, saving the extra process of uploading your slides on Murf.

Apart from this, you can start recording your own voiceover, you can edit the text and sync your script with your slides right on Google Slides. The simplicity and convenience of use cuts down the average turnaround time. So, you can create more informative and engaging slideshows or pitches.

Why Murf Text to Speech Software?

Adjust tuning, and remove the monotonous tone by playing with various features available on Murf's text to voice Studio. Turn those sleepyheads into enthusiastic listeners. Get lots of awesome features to generate a perfectly-crafted voiceover for your Microsoft PowerPoint presentation or a Google Slides presentation.

Speaking rate

Slower speech is best for complex topics, whereas a faster voice is ideal for creating a sense of urgency. Luck for You! Murf lets you slow down your VO or speed it up with just one click!

Pitch personalization

Higher voices are viewed as more cheery and energetic, whereas lower voices convey trust and authority. Murf lets you adjust the pitch for each word to suit your presentation.

You can completely change your voiceover by adding a pause. See for yourself! "Did you change, Dad?" "Did you change Dad?" Murf lets you add all these pauses.

Background music

You need just the right background music to create the right ambiance for your presentation. Murf, your Voiceover superhero, lets you choose from dozens of background music tracks and add them seamlessly "behind" your voiceover.

Imagine if Cersei Lannister's famous dialog "Power is Power" was delivered in a flat monotone. You can't, right? Murf lets you stress specific words to place emphasis where needed.

Loud voices convey confidence, urgency, and anger. In contrast, a softer voice conveys intimacy or warmth. Murf lets you adjust the volume of your voice so your narration is heard clearly and loudly or softly and gently, depending on your slide show.

Application of AI Voiceovers for Presentation

Small businesses.

Don't burn a hole in your pocket because of a passive, silent call-to-action (CTA). Add voice to it and make it active. Also, create cost-effective, realistic-sounding voiceovers for tutorials, promo videos, and explainers.

Break the barrier of language and make your knowledge more accessible using the 20+ languages available on Murf. Simplify the complex data for your audience with storytelling.

Non-profit Organizations

Make your powerpoint presentation of fund pitches more appealing, empowered with data and narration. Increase the reach of reports, data, and solutions with the diverse tools available in Murf, like accents and languages.

Frequently Asked Questions

Murf supports text to speech in.

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How to Present to an Audience That Knows More Than You

Deborah Grayson Riegel

Lean into being a facilitator — not an expert.

What happens when you have to give a presentation to an audience that might have some professionals who have more expertise on the topic than you do? While it can be intimidating, it can also be an opportunity to leverage their deep and diverse expertise in service of the group’s learning. And it’s an opportunity to exercise some intellectual humility, which includes having respect for other viewpoints, not being intellectually overconfident, separating your ego from your intellect, and being willing to revise your own viewpoint — especially in the face of new information. This article offers several tips for how you might approach a roomful of experts, including how to invite them into the discussion without allowing them to completely take over, as well as how to pivot on the proposed topic when necessary.

I was five years into my executive coaching practice when I was invited to lead a workshop on “Coaching Skills for Human Resource Leaders” at a global conference. As the room filled up with participants, I identified a few colleagues who had already been coaching professionally for more than a decade. I felt self-doubt start to kick in: Why were they even here? What did they come to learn? Why do they want to hear from me?

Deborah Grayson Riegel is a professional speaker and facilitator, as well as a communication and presentation skills coach. She teaches leadership communication at Duke University’s Fuqua School of Business and has taught for Wharton Business School, Columbia Business School’s Women in Leadership Program, and Peking University’s International MBA Program. She is the author of Overcoming Overthinking: 36 Ways to Tame Anxiety for Work, School, and Life and the best-selling Go To Help: 31 Strategies to Offer, Ask for, and Accept Help .

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10 Tips for a Persuasive Presentation

Powerful presentation is persuasion. here's how to elevate your impact..

Posted May 11, 2024 | Reviewed by Ray Parker

Presentations aim to effect change. It's essential to be clear about what change you want to see.
Powerful presenters embrace and extend empathy to seek first to understand their audience.
Substance and style both matter to create an audience-informed communication experience.
Persuasive presentations are relevant, reasoned, real, and resonant.

How many of us realize that giving a presentation or making a speech is all about persuasion , influence, and emotional intelligence ? Impactful presenters understand the power of empathy to understand and engage their audience, the efficiency and kindness of having a clear objective and message, and the importance of substance and style—all as a way to connect in a way that engages and inspires.

Much has been written on the power and behavioral science of persuasion, not least by expert Robert Cialdini. His bestselling book Influence: The Psychology of Persuasion explains seven research-based universal principles of influence .

From my experience as a leadership coach working with thousands of people worldwide, I have compiled a list of ten essentials to elevate our presentation.

1. Maintain an "other" focus. What do you know about your audience and how can you find out more? Ask yourself what kind of a speaker will appeal to your audience, what arguments are likely to resonate with them, and what feelings you want to inspire so the audience will positively respond to your ask. If your audience is predominantly data-driven, you may want to use more evidence-based arguments. If the audience is mixed, a combination of data, authority, and storytelling may be more appropriate. Extend Daniel Goleman’s three types of empathy to gather intelligence , understand your audience, and tailor your intervention to connect more profoundly.

2. Determine a specific objective: Presentations aim to effect change in some way. What change do you want to see in your audience? Every presentation aims to change the audience in some way. For instance, gaining their approval for a certain investment, soliciting their buy-in for a change, or creating a sense of enthusiasm for an idea or initiative. The purpose of a presentation is to bring about change so make sure you are clear on what kind of change you want to bring about.

3. Design a grabber: Our attention spans have shrunk as we have more and more competing demands on our attention . If you want to get someone’s attention you need to grab it at the outset and try and hold on. You can do this in a number of different ways. Throw out a question that demands a response from the audience. Give a surprising fact or statistic, or quote from a well-known figure. Tell a story or an anecdote. A good grabber captures the attention of everyone there, and makes them focus on what you have to say.

4. Crystalize your message and construct your arguments : Your message is the heart of your speech. Craft a brief phrase that clearly defines your proposal in 10-12 words. For example, “This post is about crafting presentations that inspire and engage others to elevate their presentations.” Make it memorable by choosing inspiring words, symbols, catchy expressions, something that will remain in the audience's mind. As Brené Brown says: “Clear is kind,” and a clear message provides a path to develop your ideas.

When you have a clear and concise message, it helps you formulate your arguments. Think of developing your arguments using the rule of three —three compelling arguments to convince but not overwhelm your audience.

5. Prepare a call to action: Remember, we want to change our audience in some way, so we need to make our ask in a clear and concrete manner.

Consider your call to action in terms of what you want your audience to think/feel/do:

Think—“I want you to think about how you can improve your presentations.”
Feel—“I want you to feel enthusiastic and motivated so that you can elevate your power to persuade.”
Do—“I want you to try out some of these tips and tools for yourself.”

6. Craft a memorable closing: Close the speech in an elegant and memorable way. We need people to remember what we've told them, so prepare it well. This is not the time to improvise. Try to connect your closing to your opening grabber, which makes the presentation more memorable. Good preparation means preparing everything to the very end—finish well.

7. Plan your delivery: A dynamic speaker draws listeners in by using vocal variety (tone, intonation, speed, volume, pace, pauses, silence) and body language (posture, gestures, expression, and movement) to highlight important points and hold the audience’s attention. Be intentional: How will you use your voice and your body to emphasize a thought or idea? Think about it: If you increased the time you spent on style or delivery by 20 percent, what would it mean for the impact you make?

8. Think about how you will engage your audience : You want the audience to feel considered throughout. Include pauses so they can process what’s being said; connect with individuals throughout the room and make deliberate eye contact while speaking, especially when delivering key points. Read and respond to the audience by changing how you deliver as you go based on the audience’s nonverbal communication .

9. Rehearse and Practice: Practice is one of the most crucial elements of presenting—and probably the most neglected one. If this is new to you start by reading your presentation in front of a mirror to get comfortable speaking your presentation. Next, video yourself and watch out for nervous or distracting habits to eliminate them and identify any areas where you can improve your delivery. If you are feeling brave, practice in front of an audience and ask for feedback.

10. Prepare your success rituals and mantra: Public speaking and/or stage fright can feel debilitating for some. Have your calm-down ritual prepared and ready to go before you start your presentation. This might be a certain gesture, a power pose, breathwork, or a mantra. Try this tip: Identify three adjectives to describe how you would like to show up during this presentation. This sets an intention and helps focus our cognitive and emotional resources on success.

Powerful presenters embrace and extend empathy to seek first to understand their audience. They use this intelligence to carefully make choices about substance and style to create an audience-informed communication experience that feels relevant, reasoned, real, and resonant and creates a pathway for change.

Palena Neale, Ph.D. , is a women’s leadership coach, lecturer, and founder of unabridged, a boutique leadership development practice.

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August 23, 2022

Need a Voice Actor?

Typecast SSFM v1: The Next Generation in AI Voice Software

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Are you nervous about using your voice to narrate PowerPoint presentation? Not to worry, you can use a cool voice generator to narrate your slides in various voices and accents. This can be a great way to add some personality to your presentation and make it more engaging for your audience. This post will discuss how to narrate PowerPoint without using your voice.

How to Narrate Powerpoint

Do you want to narrate PowerPoint presentation but don’t want to use your voice? Are you worried that your voice won’t engage your audience? Are you thinking about adding voiceover to powerpoint? Don’t worry, there are ways to narrate a presentation without using your voice. Of those ways, advanced text-to-speech software is the most effective.

There are many benefits to narrating a PowerPoint without using your voice. Here are some of the most notable ones:

You can add more personality to your presentation by choosing different voices and accents for the text-to-speech software.
This can be a great way to engage your audience and make your presentation more attractive.
It can also be helpful if you’re not comfortable speaking in front of a large group of people.

Fortunately, some of the best advanced text-to-speech software programs can help make your presentation sound amazing! Best of all, PowerPoint has a narration feature that lets you add audio or voiceovers on slides or the whole production. Below we will discuss how to upload your PowerPoint audio on a Mac or a PC.

PowerPoint Narration For PC And Mac

The processes for PowerPoint narration for PC and Mac are similar. Here are the steps for each method.

PowerPoint Narration for PC

First, open a new or existing presentation in PowerPoint.
Using the top toolbar, select the “Insert” option.
Scroll to the far-right side of the menu and select “Audio.” Using this option, you can insert voiceover audio from a reliable advanced text-to-speech software app.
After adding the voiceover, a microphone icon will appear, indicating that the PowerPoint narration was successful.

PowerPoint Narration For Mac

Open a new or existing presentation for PowerPoint for Mac.
Find and select the “Insert” option in the top toolbar.
Like the PC version, navigate to the far-right side and click “Audio.”
Once again, you can use your favorite voiceover app to create the most engaging PowerPoint audio for your presentation.

Typecast – An Advanced Text-to-Speech Software For a PowerPoint Presentation

Typecast is an advanced text-to-speech software for narrating PowerPoint presentations. With Typecast, you can create fantastic audio for your PowerPoint slides in minutes. The software is simple to use, just paste your text into the app and click “Play.” Typecast will generate high-quality audio you can download and use for your PowerPoint presentation.

Typecast is also great for creating audio for eLearning courses, training materials, and marketing videos. If you need to create a narrated PowerPoint presentation for the office or a potential client, Typecast is the best text-to-speech software to use! Business owners can even hype up their presentations by adding the movie announcer voice to their audio.

Typecast offers many benefits, including:

A wide range of voices and accents to choose from (over 260 and counting!)
Quick and painless audio creation – just paste your text and click “Play!”

Typecast is the best advanced text-to-speech software for narrating pitches for small business owners looking to create more engaging content, launch a new product, or open a new business in their franchise. With Typecast, you can easily create audio for your PowerPoint slides in minutes without using your voice! Try it out today.

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How to Use Your Voice Effectively in a Presentation?
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COMMENTS

How to Use Your Voice Effectively During A Presentation
3. Speak Clearly and Concisely. The first tip for using your voice effectively during a presentation is to speak clearly and concisely. This means articulating your words carefully, pronouncing them correctly, and avoiding filler words such as "um" or "like.". It's also important to speak at an appropriate pace, neither too fast nor ...
How to improve your voice for presentations
However, as with any sport or exercise, it is important to warm up before we start. This means first warming up our body from head to toe before we start to work on our voice. Exercise 1: Check through the body, shaking each part from the toes upwards. Shake your legs and arms. Then, stretch up to the ceiling or sky.
7 Tips on How to Use Your Voice Effectively in a Presentation
The cadence of your voice should be smooth, so unnecessary emphasis or fluctuations in tone would ruin your purpose. 2. Volume When giving a presentation, you always need to mind your volume. That's not to say that you should speak softly all the time - the key here is to make your voice audible to everyone in your audience.
Five Ways to Use the Pitch and Tone of Your Voice When Presenting
Try putting emphasis on particular words to grab the audienceâ€™s attention by raising your pitch and strengthening your tone.Â. To Convey Emotion. If you are passionate about something, you can show it through your voice. When you use inflection, you can convey a wide range of emotions such as sadness, anger, excitement, fear, or humor ...
How To Use Your Voice Effectively When Giving a Presentation
Your voice is obviously an important part of giving a presentation because, unless you're doing a pantomime, the way you speak when giving a presentation or ...
Presentation Tips 7: How to use your voice effectively
The best way to achieve clarity is to move your lips and open your mouth wide enough for the sound to escape! Tone and emphasis. The content of your presentation may be of high quality, but you've got to make it sound interesting too. This means using your voice to convey enthusiasm, conviction, empathy etc.
How to Use Your Voice Effectively in Presentations
1. Vary your pitch. Be the first to add your personal experience. 2. Control your pace. Be the first to add your personal experience. 3. Modulate your volume. Be the first to add your personal ...
Learn How To Use Your Voice And Hands To Rock Your Next Presentation Or
First, read through your script silently. Next, read the script aloud in a normal way. Finally, read the script aloud, but add drama, and elongated pauses, in an exaggerated way as if you were ...
Vocal Expression: Bring Personality To Your Presentation
Vocal expression is about how you deliver your message with words and how you express those words. When have good vocal expression, you can convey emotion and character to your audience simply by your pitch, your pronunciation, and the speed at which you speak. Your voice has its own personality, and it's influenced by your natural pitch.
Using Your Voice Effectively
Cadence or Contrast - Use your voice to create contrast throughout your presentation: high and low, loud and soft, excited or reserved. Do not speak in one monotone voice throughout, you will send your audience to sleep. Mannerisms - We all have mannerisms that we are unaware of, like repeating the same phrase over or using filler words ...
What It Takes to Give a Great Presentation
Here are a few tips for business professionals who want to move from being good speakers to great ones: be concise (the fewer words, the better); never use bullet points (photos and images paired ...
How to Effectively Use Your Voice
When preparing your presentation, pay special attention to the way in which you use your voice. Your voice can have a significant impact on how the audience responds to you and your message.Â Be mindful of your volume, pitch, and tone, and make sure you articulate and enunciate correctly. With the right practice, your voice can be a powerful ...
How to Improve Your Presentation Voice Tone and Succeed
Of course there's a better presentation solution. Introduce some drama and excitement into your voice. Inject your speech with added emphasis. So use louder words at key moments or lower and softer phrases at others. You should practise some exaggerated emphasis on either the first, middle or closing words in your sentences. Try to practise ...
Presentation Skills: How to use your voice effectively in your
http://howtomakeagreatpresentation.com/Don't underestimate the importance of your voice in your presentation.Even if you have amazing slides if you don't pro...
10 Tips for...Using Your Voice
5) Use punctuation. Use the punctuation (verbal or actual) to pause for breath. It will help your delivery and allow the audience to catch up with what you're saying. Practice a comma for a short pause (say 'one thousand' inside your head) and breathe, full stop twice that, paragraph three times 'one thousand' again.
Don't Underestimate the Power of Your Voice
HBR Staff/Getty Images/kelly bowden. Summary. Our voices matter as much as our words matter. They have the power to awaken the senses and lead others to act, close deals, or land us successful job ...
How to Use Your Voice Effectively in a Presentation?
Place emphasis on the right words. Make sure you pace yourself accordingly. Pause when appropriate. If all of this sounds a little intimidating to you, don't worry about it. In this article, I'm going to give you some of the best professional tips to make sure you are using your voice to maximize your potential.
How to Record Voiceover Narration in PowerPoint
Open the PowerPoint presentation in which you would like to record a voiceover narration. Head over to the "Slide Show" tab and, in the "Set Up" group, select "Record Slide Show.". Once selected, a drop-down menu will appear. Here, you can choose to start the narration from the beginning or from the current slide.
How to Add Voice in PowerPoint Presentation
In this step-by-step tutorial, learn how to add a voice over / narration to a PowerPoint slide presentation. You'll learn three different methods to adding a...
How To Do A Voiceover On Google Slides Or PowerPoint
Try Camtasia for free. Option 4: how to do voice-over presentations with Thinkific. If you have created a presentation on an external platform like Keynote, PowerPoint or Google Slides, you can use a Presentation lesson to display it within your Thinkific course!. This function enables you to record audio while speaking to specific slides.
How to Create a Narrated Presentation With Voice Over Using Visme
Here's how to do a presentation with voice over using Visme. Record your own audio by clicking on the "Record" option to the top right of the "Add Audio" tab. Once chosen, you will see a red record button appear below your slide. To start recording your own narration within Visme, simply click on the red button and speak into your microphone.
Voice Over Presentation
Infuse your voice with inflection and emotion to highlight key points and avoid sounding robotic. Mind the audio quality throughout the presentation and use a high-quality microphone or a text to speech tool to create clear audio. Use a voice that delivers the main message with the right emotion and effect.
How to Present to an Audience That Knows More Than You
HBR Learning's online leadership training helps you hone your skills with courses like Presentation Skills. Earn badges to share on LinkedIn and your resume. Access more than 40 courses trusted ...
10 Tips for a Persuasive Presentation
10. Prepare your success rituals and mantra: Public speaking and/or stage fright can feel debilitating for some. Have your calm-down ritual prepared and ready to go before you start your presentation.
How to Narrate Powerpoint Without Using Your Voice
PowerPoint Narration for PC. First, open a new or existing presentation in PowerPoint. Using the top toolbar, select the "Insert" option. Scroll to the far-right side of the menu and select "Audio.". Using this option, you can insert voiceover audio from a reliable advanced text-to-speech software app. After adding the voiceover, a ...
GEN-Z ACCOUNTANTS: Redefining Traditional Accounting Practices
Join us at 6 PM (WAT) this Thursday May 9, 2024, as our distinguish guest will be discussing the topic: GEN-Z ACCOUNTANTS: Redefining Traditional...