application letter assignment

Writing Cover Letters

What is a cover letter? What to include in a cover letter How to organize a cover letter Questions to guide your writing How to format a cover letter Sample cover letters

What is a cover letter?

To be considered for almost any position, you will need to write a letter of application. Such a letter introduces you, explains your purpose for writing, highlights a few of your experiences or skills, and requests an opportunity to meet personally with the potential employer.

Precisely because this letter is your introduction to an employer and because first impressions count, you should take great care to write an impressive and effective letter. Remember that the letter not only tells of your accomplishments but also reveals how effectively you can communicate.

The appropriate content, format, and tone for application letters vary according to the position and the personality of the applicant. Thus, you will want to ask several people (if possible) who have had experience in obtaining jobs or in hiring in your field to critique a draft of your letter and to offer suggestions for revision.

Despite the differences in what constitutes a good application letter, the suggestions on these pages apply generally.

What to include in a cover letter

• Try to limit your letter to a single page. Be succinct.
• Assess the employer’s needs and your skills. Then try to match them in the letter in a way that will appeal to the employer’s self-interest.
• As much as possible, tailor your letter to each job opportunity. Demonstrate, if possible, some knowledge of the organization to which you are applying.
• Write in a style that is mature but clear; avoid long and intricate sentences and paragraphs; avoid jargon. Use action verbs and the active voice; convey confidence, optimism, and enthusiasm coupled with respect and professionalism.
• Show some personality, but avoid hard-sell, gimmicky, or unorthodox letters. Start fast; attract interest immediately. For more information see Business Letter Format .
• Arrange the points in a logical sequence; organize each paragraph around a main point.

How to organize a cover letter

Below is one possible way to arrange the content of your cover letter.

Opening Paragraph

State why you are writing.

Establish a point of contact (advertisement in a specific place for a specific position; a particular person’s suggestion that you write): give some brief idea of who you are (a Senior engineering student at UW; a recent Ph.D. in History).

Paragraph(s) 2(-3)

Highlight a few of the most salient points from your enclosed resume.

Arouse your reader’s curiosity by mentioning points that are likely to be important for the position you are seeking.

Show how your education and experience suit the requirements of the position, and, by elaborating on a few points from your resume, explain what you could contribute to the organization.

(Your letter should complement, not restate, your resume.)

Closing paragraph

Stress action. Politely request an interview at the employer’s convenience.

Indicate what supplementary material is being sent under separate cover and offer to provide additional information (a portfolio, a writing sample, a sample publication, a dossier, an audition tape), and explain how it can be obtained.

Thank the reader for his/her consideration and indicate that you are looking forward to hearing from him/her.

Questions to guide your writing

• Who is my audience?
• What is my objective?
• What are the objectives and needs of my audience?
• How can I best express my objective in relationship to my audience’s objectives and needs?
• What specific benefits can I offer to my audience and how can I best express them?
• What opening sentence and paragraph will grab the attention of my audience in a positive manner and invite them to read further?
• How can I maintain and heighten the interest and desire of the reader throughout the letter?
• What evidence can I present of my value to my audience?
• If a resume is enclosed with the letter, how can I best make the letter advertise the resume?
• What closing sentence or paragraph will best assure the reader of my capabilities and persuade him or her to contact me for further information?
• Is the letter my best professional effort?

*From Ronald L. Kraunich, William J. Bauis. High Impact Resumes & Letters. Virginia Beach, VA: Impact Publications, 1982.

How to format a cover letter

• Type each letter individually, or use a word processor.
• Use good quality bond paper.
• Whenever possible, address each employer by name and title.
• Each letter should be grammatically correct, properly punctuated, and perfectly spelled. It also should be immaculately clean and free of errors. Proofread carefully!
• Use conventional business correspondence form. If you are not certain of how to do this, ask for help at the Writing Center.

Sample cover letters

Looking at examples of strong cover letters is a great way to understand how this advice can become implemented. We’ve compiled and annotated a range of different kinds of cover letters from different kinds of student applicants. We encourage you to look through these letters and see some of what we’ve highlighted as working particularly well in these real world examples.

• Cover Letter Example 1. Undergraduate student applying for a restaurant hosting position.
• Cover Letter Example 2. Undergraduate sophomore applying for an internship with a non-profit, political organization.
• Cover Letter Example 3. Graduate student applying for a Project Assistant position at UW-Madison. The original job posting for this position can be found here .
• Cover Letter Example 4. A graduated student with an English literature and Spanish language double major applying to work as a law firm legal assistant.

In addition to these sample cover letters, you can find a range of other, often discipline-specific cover letter examples through these UW-Madison resources:

• SuccessWorks has developed a useful resource that features an overview of cover letters. It provides a breakdown of this genre’s main parts as well as an example cover letter and resume, all in response to an included job posting for a position with Americas Society Council of the Americas. All of this is located here .
• UW-Madison’s Law School has several wonderful examples of cover letters for law-related jobs here . These are organized according how far the applicants were into their law school careers (i.e., L1, L2, and L3).
• The Career Center for the School of Education has information about cover letters as well as sample cover letter for someone applying to be an elementary school teacher here .

Academic and Professional Writing

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• Before you begin: useful tips for writing your essay
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• Get more help with your essay
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Cover Letters

Business Letters

Proposals and Dissertations

Resources for Proposal Writers

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University Application Letter Example: Free & Effective

In this article, I’ll share my personal experiences and provide a step-by-step guide to help you craft a successful university application.

Key Takeaways

• Understand the University’s Requirements: Each university has unique criteria and values. Tailor your application to reflect these.
• Start with a Strong Opening: Your opening statement should be engaging and reflective of your personality.
• Highlight Your Academic Achievements: Showcase your academic strengths and relevant accomplishments.
• Include Extracurricular Activities: Universities look for well-rounded individuals. Highlight your extracurricular involvements.
• Showcase Your Goals and Aspirations: Clearly articulate your future goals and how the university can help you achieve them.
• Proofread and Edit: Ensure your application is free from errors and well-structured.
• Seek Feedback: Before submission, get feedback from mentors or peers.
• Use the Provided Template: Adapt the template provided at the end of this article to suit your needs.

Step-by-Step Guide

Step 1: research and understand the university’s criteria.

Before you start writing, research the university and the specific program you’re applying to. Understand what they value in their students—is it leadership, community involvement, or academic excellence? This will help you tailor your application to resonate with the admissions committee.

Real-Life Example: When I applied to the University of XYZ for their journalism program, I noticed their emphasis on real-world experience. So, I highlighted my internship at a local newspaper and my role as an editor for my school’s magazine.

Step 2: Crafting a Strong Opening

Your opening paragraph should grab the reader’s attention. Start with a personal anecdote, a unique insight, or a compelling fact about your field of interest. This sets the tone for the rest of your application and gives the admissions committee a glimpse of your personality.

Table: Example Openings for Different Fields

Step 3: Highlighting Academic Achievements and Skills

In this section, focus on your academic strengths. Mention awards, high grades, or any unique academic projects. Also, include skills relevant to your field of study.

List: Items to Include

• GPA (if it’s a strong point)
• Awards or honors
• Significant projects or research
• Relevant skills (e.g., coding, lab techniques)

Step 4: Extracurricular Involvements

Universities seek well-rounded individuals. Discuss your involvement in sports, clubs, volunteer work, or any other extracurricular activities. Explain how these experiences have shaped you.

Chart: Extracurricular Activity and Its Impact

Step 5: Articulating Your Goals and Aspirations

Explain why you’re applying to this program and how it aligns with your career goals. Be specific about how this university, in particular, can help you achieve these goals.

Step 6: Proofreading and Editing

A well-written application is free from grammatical errors and is well-structured. Take time to proofread your application or use tools like Grammarly. Also, getting a second opinion can be invaluable.

Step 7: Seeking Feedback

Before finalizing your application, get feedback from a teacher, mentor, or someone who has been through the process. They can provide insights and suggestions for improvement.

University Application Letter Example Template

[Your Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

[Admissions Office] [University Name] [University Address] [City, State, Zip]

Dear Admissions Committee,

Introduction: Your Passion and Purpose I am writing to express my enthusiastic application for the [Program Name] at [University Name]. 

My interest in [Subject or Field of Study] was sparked by [brief personal anecdote or experience that ignited your passion in the field]. 

This program, renowned for its [mention specific attributes of the program or faculty], resonates deeply with my academic interests and career aspirations.

Academic Background: Showcasing Your Achievements My academic journey thus far has been a blend of diligence and curiosity. At [Your Current or Previous School], I achieved [mention any notable academic achievements, honors, or GPA if relevant]. 

Particularly, I found my experience in [mention any significant project or research experience], which further solidified my desire to pursue [mention the field of study or research interests]. This experience has equipped me with [mention relevant skills or knowledge gained].

Extracurricular Involvements: Demonstrating a Well-Rounded Profile Beyond academics, I have engaged in [mention significant extracurricular activities], where I developed [mention skills or experiences gained]. 

For instance, my involvement in [mention a specific activity] helped me hone my skills in [mention relevant skills like leadership, teamwork, etc.]. 

These experiences have not only enriched my understanding of [mention how these activities tie into your chosen field or personal growth] but also prepared me for the collaborative and diverse environment at [University Name].

Career Aspirations: Connecting Your Goals with the University My goal is to [mention your career or research goals]. I am particularly drawn to [University Name] because of [mention specific courses, faculty members, research opportunities, or campus resources that align with your goals].

I am eager to contribute to [mention any specific university clubs, groups, or activities you plan to engage in] and immerse myself in the vibrant community at [University Name].

Conclusion: Reinforcing Your Commitment and Fit I am excited about the prospect of joining [University Name] and am confident that my background and aspirations align well with the ethos of your institution.

I am eager to bring my passion for [Subject or Field of Study] to your esteemed program and look forward to the opportunity to contribute to and learn from the diverse and talented community at [University Name].

Thank you for considering my application. I am looking forward to the possibility of contributing to and growing within the [University Name] community.

[Your Name]

NOTE: This template is a starting point. Adapt it to suit your style and the specific requirements of the university and program you are applying to.

Writing a university application can be a transformative journey of self-discovery and reflection. By following these steps and using the provided template, you’re well on your way to creating an application that not only stands out but also truly represents who you are.

Your Feedback Matters!

Did you find this guide helpful? Do you have any specific strategies that worked for you in your university applications? 

Share your experiences and suggestions in the comments below – your insights could be invaluable to others embarking on their application journey!

Related Posts

• Sample Letter Of Interest For University Admission: Free & Effective
• Email To University Asking For Admission Status: The Easy Way!
• Appeal Letter for University Rejection Sample: Free & Effective

Frequently Asked Questions (FAQ's)

1. what should be included in a university application letter.

• Your personal information (name, address, contact information)
• The name of the university and the program you are applying for
• A statement of your qualifications, including your academic background and any relevant experience
• A statement of your reasons for applying to the program and how it aligns with your goals
• A closing statement expressing your enthusiasm for the program and requesting an interview or further consideration

2. How long should a university application letter be?

• A university application letter should typically be between one and two pages long.

3. How formal should a university application letter be?

• A university application letter should be formal and professional. Use a business letter format and avoid using casual or informal language.

4. Can I use a pre-written template for my university application letter?

• While it may be helpful to use a template as a guide, it is important to personalize and customize your letter for the specific university and program you are applying to.

5. How can I make my university application letter stand out?

• Tailor your letter to the specific university and program you are applying to. Highlight your relevant qualifications and experiences, and demonstrate your passion and enthusiasm for the program. Show them how you will be a great fit for their institution.

6. What should I do if I have a low GPA?

• If you have a low GPA, it’s important to acknowledge it in your letter and provide context or an explanation for why your grades may not be as high as they could be. Also, highlight your strengths and achievements in other areas, such as relevant work experience, extracurricular activities, or volunteer work.

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• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: March 21, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,643,587 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.” [12] X Research source

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [14] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
• ↑ https://career.gatech.edu/writing-effective-cover-letter

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

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Home » Job Tips » Job Search Tips » Job Application Letter

How to Write a Job Application Letter – All You Need to Know

You must have heard the phrase, “First impressions last the longest”. This saying holds true especially if you are a job-seeker. The job market is extremely competitive and to increase your chances of getting hired, you need to write a compelling job application letter . This particular document can set you apart from other applicants and catch the recruiter’s attention. It is an extension of your resume but in an elaborative form.

In this blog, you will learn how to write an effective application letter for a vacancy of your choice. You will also get some important writing tips along with a few application letter samples.

Table of Contents

What is a Job Application Letter?

It is a document that is attached to your resume when you apply for a job. This letter supplements the information you have noted on your resume. Your education, skills, and experience, along with other details, are outlined in your resume. While an application letter gives you the chance to explain to the recruiter why you want to apply and why you are the best candidate for the job.

Although it is not required, it is always a good idea to send it along with your resume. In this document, you can make a compelling case for why you deserve an interview.

Tips to Write an Application Letter for a Job Vacancy

In this section, you will learn what points you should consider before you start writing your application letter. Here are some:

• Research the Company and the Job – The more information you know and understand about the company and the job you are applying for, the better you can craft your application letter.
• Use Formal Language – The application letter has to be worded formally. Avoid a casual tone. Writing a job application is a formal task.
• Highlight Why You Are the Right Person – Familiarize yourself with the job and jot down some points about yourself that best fit the job. Highlight the points that relate to your professionalism.
• Explain the “Why” – It is not enough to simply write an application. State why you want to work for a particular company and in a particular position.

Alongside writing a perfect job application letter, prepare yourself for an interview by taking a preparatory job interview course .

Also read: How to Write a Cover Letter for a Job .

Job Application Letter Format

The job application letter should express your enthusiasm for the position you are applying for and include important information in brief, as described in the format below:

When an employer reviews the applications, well-written job applications are more likely to be noticed. However, tailor the job application to highlight specific aspects of your personality. When writing a job application letter, keep the following points in mind:

• Length- Only use one page. Write it in 3-4 short paragraphs.
• Format- It should be single-spaced and left-aligned, with equal space between paragraphs. 
• Font- Font sizes should only range from 10 to 12. Use Times New Roman, Arial, or Calibri fonts.
• Proofread- The application letter document should have no spelling errors and grammatical mistakes. Always proofread before submitting it.

Along with these guidelines, an application letter has to be concise. You can brush up your writing skills by learning how to write concisely .

Also read: Cover Letter Format

Profile-Based Job Application Letter Sample:

Let us go through some sample application letters that you may use to apply for jobs based on the profile you are interested in. Start your application letter by writing your name, address, email ID, and phone number followed by the date, subject line, and the body of the letter.

Sample 1: Job Application Letter for Software Developer Position

Write an easy-to-comprehend software developer role application letter with the help of this format:

Now that you know how to write a job application letter for this job, apply for Computer Science Jobs .

Sample 2: Job Application Letter for Digital Marketing Executive Position

Make it easy to write an application letter using the example below:

Use the example above to create your letter to apply for Digital Marketing jobs .

Sample 3: Job Application Letter for Business Analyst Position

Use the sample format below to write your letter:

Use the example above to create your letter to apply for Business Analyst jobs .

Sample 4: Job Application Letter for Graphic Designer Position

Here’s a sample to start writing your application letter:

Now kickstart your professional journey by applying for some Graphic Design jobs .

Having read this blog, you must have gathered an idea about what a job application letter should look like. Remember that your introduction must be shared in brief that includes your qualifications, skills, experience, and your niche of expertise or interest. Most importantly, express your desire to work in the organization you are applying in. Get started with your application process.

Also Read: Cover Letter Examples

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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Application Essays

What this handout is about.

This handout will help you write and revise the personal statement required by many graduate programs, internships, and special academic programs.

Before you start writing

Because the application essay can have a critical effect upon your progress toward a career, you should spend significantly more time, thought, and effort on it than its typically brief length would suggest. It should reflect how you arrived at your professional goals, why the program is ideal for you, and what you bring to the program. Don’t make this a deadline task—now’s the time to write, read, rewrite, give to a reader, revise again, and on until the essay is clear, concise, and compelling. At the same time, don’t be afraid. You know most of the things you need to say already.

Read the instructions carefully. One of the basic tasks of the application essay is to follow the directions. If you don’t do what they ask, the reader may wonder if you will be able to follow directions in their program. Make sure you follow page and word limits exactly—err on the side of shortness, not length. The essay may take two forms:

• A one-page essay answering a general question
• Several short answers to more specific questions

Do some research before you start writing. Think about…

• The field. Why do you want to be a _____? No, really. Think about why you and you particularly want to enter that field. What are the benefits and what are the shortcomings? When did you become interested in the field and why? What path in that career interests you right now? Brainstorm and write these ideas out.
• The program. Why is this the program you want to be admitted to? What is special about the faculty, the courses offered, the placement record, the facilities you might be using? If you can’t think of anything particular, read the brochures they offer, go to events, or meet with a faculty member or student in the program. A word about honesty here—you may have a reason for choosing a program that wouldn’t necessarily sway your reader; for example, you want to live near the beach, or the program is the most prestigious and would look better on your resume. You don’t want to be completely straightforward in these cases and appear superficial, but skirting around them or lying can look even worse. Turn these aspects into positives. For example, you may want to go to a program in a particular location because it is a place that you know very well and have ties to, or because there is a need in your field there. Again, doing research on the program may reveal ways to legitimate even your most superficial and selfish reasons for applying.
• Yourself. What details or anecdotes would help your reader understand you? What makes you special? Is there something about your family, your education, your work/life experience, or your values that has shaped you and brought you to this career field? What motivates or interests you? Do you have special skills, like leadership, management, research, or communication? Why would the members of the program want to choose you over other applicants? Be honest with yourself and write down your ideas. If you are having trouble, ask a friend or relative to make a list of your strengths or unique qualities that you plan to read on your own (and not argue about immediately). Ask them to give you examples to back up their impressions (For example, if they say you are “caring,” ask them to describe an incident they remember in which they perceived you as caring).

Now, write a draft

This is a hard essay to write. It’s probably much more personal than any of the papers you have written for class because it’s about you, not World War II or planaria. You may want to start by just getting something—anything—on paper. Try freewriting. Think about the questions we asked above and the prompt for the essay, and then write for 15 or 30 minutes without stopping. What do you want your audience to know after reading your essay? What do you want them to feel? Don’t worry about grammar, punctuation, organization, or anything else. Just get out the ideas you have. For help getting started, see our handout on brainstorming .

Now, look at what you’ve written. Find the most relevant, memorable, concrete statements and focus in on them. Eliminate any generalizations or platitudes (“I’m a people person”, “Doctors save lives”, or “Mr. Calleson’s classes changed my life”), or anything that could be cut and pasted into anyone else’s application. Find what is specific to you about the ideas that generated those platitudes and express them more directly. Eliminate irrelevant issues (“I was a track star in high school, so I think I’ll make a good veterinarian.”) or issues that might be controversial for your reader (“My faith is the one true faith, and only nurses with that faith are worthwhile,” or “Lawyers who only care about money are evil.”).

Often, writers start out with generalizations as a way to get to the really meaningful statements, and that’s OK. Just make sure that you replace the generalizations with examples as you revise. A hint: you may find yourself writing a good, specific sentence right after a general, meaningless one. If you spot that, try to use the second sentence and delete the first.

Applications that have several short-answer essays require even more detail. Get straight to the point in every case, and address what they’ve asked you to address.

Now that you’ve generated some ideas, get a little bit pickier. It’s time to remember one of the most significant aspects of the application essay: your audience. Your readers may have thousands of essays to read, many or most of which will come from qualified applicants. This essay may be your best opportunity to communicate with the decision makers in the application process, and you don’t want to bore them, offend them, or make them feel you are wasting their time.

With this in mind:

• Do assure your audience that you understand and look forward to the challenges of the program and the field, not just the benefits.
• Do assure your audience that you understand exactly the nature of the work in the field and that you are prepared for it, psychologically and morally as well as educationally.
• Do assure your audience that you care about them and their time by writing a clear, organized, and concise essay.
• Do address any information about yourself and your application that needs to be explained (for example, weak grades or unusual coursework for your program). Include that information in your essay, and be straightforward about it. Your audience will be more impressed with your having learned from setbacks or having a unique approach than your failure to address those issues.
• Don’t waste space with information you have provided in the rest of the application. Every sentence should be effective and directly related to the rest of the essay. Don’t ramble or use fifteen words to express something you could say in eight.
• Don’t overstate your case for what you want to do, being so specific about your future goals that you come off as presumptuous or naïve (“I want to become a dentist so that I can train in wisdom tooth extraction, because I intend to focus my life’s work on taking 13 rather than 15 minutes per tooth.”). Your goals may change–show that such a change won’t devastate you.
• And, one more time, don’t write in cliches and platitudes. Every doctor wants to help save lives, every lawyer wants to work for justice—your reader has read these general cliches a million times.

Imagine the worst-case scenario (which may never come true—we’re talking hypothetically): the person who reads your essay has been in the field for decades. She is on the application committee because she has to be, and she’s read 48 essays so far that morning. You are number 49, and your reader is tired, bored, and thinking about lunch. How are you going to catch and keep her attention?

Assure your audience that you are capable academically, willing to stick to the program’s demands, and interesting to have around. For more tips, see our handout on audience .

Voice and style

The voice you use and the style in which you write can intrigue your audience. The voice you use in your essay should be yours. Remember when your high school English teacher said “never say ‘I’”? Here’s your chance to use all those “I”s you’ve been saving up. The narrative should reflect your perspective, experiences, thoughts, and emotions. Focusing on events or ideas may give your audience an indirect idea of how these things became important in forming your outlook, but many others have had equally compelling experiences. By simply talking about those events in your own voice, you put the emphasis on you rather than the event or idea. Look at this anecdote:

During the night shift at Wirth Memorial Hospital, a man walked into the Emergency Room wearing a monkey costume and holding his head. He seemed confused and was moaning in pain. One of the nurses ascertained that he had been swinging from tree branches in a local park and had hit his head when he fell out of a tree. This tragic tale signified the moment at which I realized psychiatry was the only career path I could take.

An interesting tale, yes, but what does it tell you about the narrator? The following example takes the same anecdote and recasts it to make the narrator more of a presence in the story:

I was working in the Emergency Room at Wirth Memorial Hospital one night when a man walked in wearing a monkey costume and holding his head. I could tell he was confused and in pain. After a nurse asked him a few questions, I listened in surprise as he explained that he had been a monkey all of his life and knew that it was time to live with his brothers in the trees. Like many other patients I would see that year, this man suffered from an illness that only a combination of psychological and medical care would effectively treat. I realized then that I wanted to be able to help people by using that particular combination of skills only a psychiatrist develops.

The voice you use should be approachable as well as intelligent. This essay is not the place to stun your reader with ten prepositional phrases (“the goal of my study of the field of law in the winter of my discontent can best be understood by the gathering of more information about my youth”) and thirty nouns (“the research and study of the motivation behind my insights into the field of dentistry contains many pitfalls and disappointments but even more joy and enlightenment”) per sentence. (Note: If you are having trouble forming clear sentences without all the prepositions and nouns, take a look at our handout on style .)

You may want to create an impression of expertise in the field by using specialized or technical language. But beware of this unless you really know what you are doing—a mistake will look twice as ignorant as not knowing the terms in the first place. Your audience may be smart, but you don’t want to make them turn to a dictionary or fall asleep between the first word and the period of your first sentence. Keep in mind that this is a personal statement. Would you think you were learning a lot about a person whose personal statement sounded like a journal article? Would you want to spend hours in a lab or on a committee with someone who shuns plain language?

Of course, you don’t want to be chatty to the point of making them think you only speak slang, either. Your audience may not know what “I kicked that lame-o to the curb for dissing my research project” means. Keep it casual enough to be easy to follow, but formal enough to be respectful of the audience’s intelligence.

Just use an honest voice and represent yourself as naturally as possible. It may help to think of the essay as a sort of face-to-face interview, only the interviewer isn’t actually present.

Too much style

A well-written, dramatic essay is much more memorable than one that fails to make an emotional impact on the reader. Good anecdotes and personal insights can really attract an audience’s attention. BUT be careful not to let your drama turn into melodrama. You want your reader to see your choices motivated by passion and drive, not hyperbole and a lack of reality. Don’t invent drama where there isn’t any, and don’t let the drama take over. Getting someone else to read your drafts can help you figure out when you’ve gone too far.

Taking risks

Many guides to writing application essays encourage you to take a risk, either by saying something off-beat or daring or by using a unique writing style. When done well, this strategy can work—your goal is to stand out from the rest of the applicants and taking a risk with your essay will help you do that. An essay that impresses your reader with your ability to think and express yourself in original ways and shows you really care about what you are saying is better than one that shows hesitancy, lack of imagination, or lack of interest.

But be warned: this strategy is a risk. If you don’t carefully consider what you are saying and how you are saying it, you may offend your readers or leave them with a bad impression of you as flaky, immature, or careless. Do not alienate your readers.

Some writers take risks by using irony (your suffering at the hands of a barbaric dentist led you to want to become a gentle one), beginning with a personal failure (that eventually leads to the writer’s overcoming it), or showing great imagination (one famous successful example involved a student who answered a prompt about past formative experiences by beginning with a basic answer—”I have volunteered at homeless shelters”—that evolved into a ridiculous one—”I have sealed the hole in the ozone layer with plastic wrap”). One student applying to an art program described the person he did not want to be, contrasting it with the person he thought he was and would develop into if accepted. Another person wrote an essay about her grandmother without directly linking her narrative to the fact that she was applying for medical school. Her essay was risky because it called on the reader to infer things about the student’s character and abilities from the story.

Assess your credentials and your likelihood of getting into the program before you choose to take a risk. If you have little chance of getting in, try something daring. If you are almost certainly guaranteed a spot, you have more flexibility. In any case, make sure that you answer the essay question in some identifiable way.

After you’ve written a draft

Get several people to read it and write their comments down. It is worthwhile to seek out someone in the field, perhaps a professor who has read such essays before. Give it to a friend, your mom, or a neighbor. The key is to get more than one point of view, and then compare these with your own. Remember, you are the one best equipped to judge how accurately you are representing yourself. For tips on putting this advice to good use, see our handout on getting feedback .

After you’ve received feedback, revise the essay. Put it away. Get it out and revise it again (you can see why we said to start right away—this process may take time). Get someone to read it again. Revise it again.

When you think it is totally finished, you are ready to proofread and format the essay. Check every sentence and punctuation mark. You cannot afford a careless error in this essay. (If you are not comfortable with your proofreading skills, check out our handout on editing and proofreading ).

If you find that your essay is too long, do not reformat it extensively to make it fit. Making readers deal with a nine-point font and quarter-inch margins will only irritate them. Figure out what material you can cut and cut it. For strategies for meeting word limits, see our handout on writing concisely .

Finally, proofread it again. We’re not kidding.

Other resources

Don’t be afraid to talk to professors or professionals in the field. Many of them would be flattered that you asked their advice, and they will have useful suggestions that others might not have. Also keep in mind that many colleges and professional programs offer websites addressing the personal statement. You can find them either through the website of the school to which you are applying or by searching under “personal statement” or “application essays” using a search engine.

If your schedule and ours permit, we invite you to come to the Writing Center. Be aware that during busy times in the semester, we limit students to a total of two visits to discuss application essays and personal statements (two visits per student, not per essay); we do this so that students working on papers for courses will have a better chance of being seen. Make an appointment or submit your essay to our online writing center (note that we cannot guarantee that an online tutor will help you in time).

For information on other aspects of the application process, you can consult the resources at University Career Services .

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Asher, Donald. 2012. Graduate Admissions Essays: Write Your Way Into the Graduate School of Your Choice , 4th ed. Berkeley: Ten Speed Press.

Curry, Boykin, Emily Angel Baer, and Brian Kasbar. 2003. Essays That Worked for College Applications: 50 Essays That Helped Students Get Into the Nation’s Top Colleges . New York: Ballantine Books.

Stelzer, Richard. 2002. How to Write a Winning Personal Statement for Graduate and Professional School , 3rd ed. Lawrenceville, NJ: Thomson Peterson.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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How to Write a Business Application Letter: A Comprehensive Guide for Success

Crafting a business application letter can feel like an intimidating task, but it doesn’t have to be. It’s all about presenting your qualifications in the best possible light and capturing the reader’s attention right from the start. Your business application letter is your initial introduction to a potential employer or partner, and it serves as a crucial first impression.

You’re not just writing a letter; you’re selling yourself, your skills, and your enthusiasm for the position or partnership at hand. That’s why each word you choose should reinforce the idea that YOU are indeed THE BEST candidate for this opportunity.

So how do you write a compelling business application letter? The key lies in understanding what your audience needs to see, organizing your thoughts clearly and concisely, then artfully weaving those elements together into an engaging narrative that commands attention. Let’s delve into some practical strategies to help guide you through this process.

Understanding the Basics of a Business Application Letter

Diving into the world of business, you’ll often find yourself needing to write a business application letter. Whether you’re applying for a job, pitching your services, or seeking funding for your startup, knowing how to craft an effective letter can give you an edge.

First off, it’s essential to grasp what a business application letter is. In essence, it’s a formal document used by individuals or corporations to conduct professional correspondence. You might use one to showcase your qualifications and express interest in an opportunity.

Now let’s break down its key components:

• Header : This section contains your contact information (like name and email) as well as the recipient’s details. Accuracy is paramount here; double-check everything!
• Salutation : It addresses the recipient directly. If possible, always try to find out their name.
• Body : Here lies the heart of your message. Keep it concise yet compelling enough to grab attention.
• Closing and signature : Wrap up your thoughts neatly and sign off gracefully.

Remember that every word counts in such letters! Make sure each sentence adds value and moves towards achieving your goal: persuading the reader in some way.

Here’s a nifty table summarizing these points:

Lastly, consider tone – maintaining professionalism doesn’t mean losing all personality! Inject some warmth where appropriate; after all, there’s a human on both ends of this communication!

With these basic guidelines under your belt, you’re ready to start crafting impactful business application letters!

Key Elements to Include in Your Letter

When you’re writing a business application letter, there are some key elements you need to include. By incorporating these components, you’ll boost your chances of making a great impression and getting that all-important call back.

First off, your contact information is crucial. It’s essential for the recipient to have your details at their fingertips if they want to get in touch with you. This includes:

• Phone number
• Email address

Next up is the date . Including the date at the top of your letter makes it clear when it was written – an important detail if there’s any delay between writing and receiving.

Then comes the recipient’s information . You should know who you’re addressing – not just the company or organization but also the individual person if possible.

The next must-have element is a salutation like ‘Dear Mr./Ms./Dr.’ followed by their last name. If you don’t know who specifically will be reading your letter, a simple “To Whom It May Concern” will do.

Now we’re getting into the meat of it – the body of your letter , which can be divided into three parts:

• Introduction: Explain why you’re writing.
• Main content: Describe what makes YOU the right fit for this opportunity.
• Conclusion: Summarize and express hope for further communication.

Lastly, don’t forget about closing remarks , such as ‘Sincerely’ or ‘Best regards’, and then leave space for your signature before typing out your full name underneath.

While this might seem like a lot to remember, it’s really quite straightforward once you’ve got the hang of it! And remember – while these elements are all important inclusions in any business application letter, what REALLY sets yours apart from others will come down to how effectively YOU present yourself within them!

Setting the Right Tone for Business Correspondence

When it comes to writing a business application letter, the tone you set is just as important as the content. Your tone represents your professional persona and can significantly influence how your message is received.

First impressions matter , especially in a business setting. You don’t get to meet face-to-face in written communication, so it’s crucial that your words speak volumes about your professionalism and competence. This starts with the greeting – ensure it’s formal and respectful. Avoid slang or overly casual language.

Remember that brevity is key in business correspondence. Your application should be concise yet comprehensive – striking a balance between providing enough information and keeping things brief will show respect for the recipient’s time.

Your choice of words also plays an important role in setting the right tone. Aim for clear, straightforward language that conveys your intent without ambiguity. Utilize industry jargon sparingly – while it can demonstrate your knowledge, overuse may come across as pretentious or confusing.

Here are some more tips:

• Maintain politeness throughout.
• Be confident but avoid sounding arrogant.
• Use active voice where possible.
• Keep sentences short and paragraphs well-organized.
• Don’t forget to proofread – typos or grammar errors can undermine even the most professionally crafted messages!

Lastly, remember that different situations call for different tones – what works for a job application might not suit a complaint letter or resignation note. Always consider context when shaping your tone.

With these strategies in mind, you’re now equipped to write business correspondence that not only gets noticed but also makes a great impression!

Crafting an Effective Opening Paragraph

Crafting a compelling opening paragraph for your business application letter is crucial. It’s this first impression that can make or break your chances of getting noticed in the sea of applicants. Remember, you’re not just introducing yourself; you’re marketing your skills and qualifications.

Don’t rush into listing out all your credentials right off the bat. Instead, start with a powerful hook that piques the reader’s interest. Maybe it’s a noteworthy achievement relevant to the position, or perhaps it’s an innovative idea on how you plan to contribute to their organization.

You’ve got their attention? Good! Now, it’s time to establish why you’re writing. Be clear about the role you’re applying for and where you learned about the opportunity. But remember – keep it concise yet informative.

Here are some key points to consider while drafting:

• The salutation: Addressing the recipient by name shows initiative and respect.
• A strong introduction: Start with something compelling – an accomplishment, a unique skill set, or personal connection to their work.
• Clear intent: Explicitly state what job you’re applying for.
• Connection with company: Drop hints demonstrating familiarity with their work – aligning yourself with their mission and values can be quite effective.

Remember not to overdo details in this section; there will be plenty of time later in the letter for specifics about your qualifications and past experiences.

As always, proofread rigorously for any errors – grammatical or factual. After all, accuracy is paramount in professional communication!

By following these guidelines, you’ll craft an opening paragraph that’s engaging and sets a solid foundation for showcasing why you’re the best candidate for the job!

Highlighting Your Skills and Experiences

When it’s time to write your business application letter, you’ll want to make sure your skills and experiences take center stage. So, how do you go about this? It’s easier than you might think.

First off, identify the key skills the company is seeking. You’ll often find these listed in the job description or advertisement. Once you’ve got a clear idea of what they’re looking for, it’s time to match those requirements with your own abilities.

Don’t be shy about showcasing your talents! If you’ve got a knack for project management or a proven track record in sales, make sure that comes across loud and clear. Use concrete examples from previous roles to highlight not only what you did but also how well you did it.

Let’s say sales was one of your strong points in a past role:

• Increased annual sales by 20% through effective client relationship management.
• Led a team that exceeded quarterly targets by 15% consistently over two years.
• Implemented new strategies which resulted in an additional $100k revenue per quarter.

Remember, each bullet point should be concise and impactful. Avoid fluff – stick to quantifiable achievements when possible.

But what if you’re fresh out of college with little work experience? Don’t worry, we’ve all been there! Highlight relevant coursework or academic projects that demonstrate applicable skills. Did you ace a marketing class? Or perhaps led a successful fundraising drive for a student organization? These experiences matter too!

The same rules apply – keep things succinct and focus on results:

• Achieved top marks in Advanced Business Strategy course.
• Raised $5k for local charity as Student Union Treasurer.

Finally, don’t forget transferable skills – abilities like problem-solving, communication, teamwork – essentially anything that could potentially benefit any employer regardless of industry.

In short, remember: identify key skills required; match them with your own; provide concrete examples , even from academia; highlight transferable skills . By following these steps diligently, your skills and experiences will shine brightly on paper!

Making Your Case: Tailoring the Content to the Job Description

Crafting a compelling application letter isn’t about ticking off all the boxes on your resume. It’s about making your skills, experiences, and personality shine in a way that resonates with the job you’re applying for. Here’s how to tailor your content effectively.

Firstly, understand that the job description is your friend . It’s not just a list of duties or qualifications—it’s a blueprint for what the company values in an employee. So take time to dissect it thoroughly.

• Look for recurring themes or phrases.
• Identify key skills or competencies mentioned.
• Highlight any specific examples of success outlined.

Once you’ve analyzed these points, align them with your own experiences and strengths. For example:

Next, let’s translate this analysis into compelling content within your business application letter. Don’t just state facts—tell stories that demonstrate how you meet each requirement.

For instance, instead of saying “I have strong communication skills”, narrate an instance where those skills led to tangible results: “In my previous role as project manager at XYZ Corp., I utilized effective communication strategies during team meetings which increased productivity by 20%.”

Another vital tip is using keywords directly from the job description – but in moderation! Overstuffing will make your letter sound robotic and insincere; balance is key here.

Remember, tailoring doesn’t mean faking it till you make it! If there are requirements that don’t match up perfectly with your experience, be honest but optimistic about learning new things.

Finally, proofread and revise until every sentence underscores why you’re the right fit for this particular job . Crafting such an application letter takes effort—but when done correctly, it can significantly boost your chances of landing that dream position!

In conclusion (but without starting with “In conclusion”), successful business application letters require thoughtful tailoring based on thorough understanding of the job description. With attention to detail and authenticity shining through every word written, landing your dream job may be closer than you think.

The Importance of a Strong Closing Statement

Your closing statement in a business application letter is your final opportunity to leave a lasting impression. It’s crucial for several reasons. First, it summarizes the key points you’ve made throughout your letter and reiterates why you’re the ideal candidate for this position. Second, it provides an opportunity for you to show enthusiasm and eagerness about the potential of joining the team.

A strong closing statement isn’t just about summarizing your qualifications or expressing interest though; it’s also a chance for you to convey how serious and committed you are. This can be done by initiating further action – like suggesting a follow-up meeting or indicating that you’ll reach out within a certain timeframe.

Here are some components that make up an impactful closing statement:

• Summary of key points : Recapitulate on what makes you stand out as an ideal candidate.
• Expression of interest : Show enthusiasm towards the job role and company.
• Call-to-action : Indicate next steps (e.g., looking forward to an interview, will follow up in one week).

If done correctly, these elements together can create a compelling conclusion that leaves no doubt in the reader’s mind about your suitability for the role.

Remember, recruiters scan through hundreds of applications daily. A concise but powerful ending can set yours apart from others by leaving a memorable impression in their minds. So don’t underestimate its impact – spend time crafting it with care because every word counts!

In summary, when writing your business application letter, pay as much attention to crafting a strong closing statement as you would any other part – after all, it could be what clinches the deal for getting called into that interview room!

Proofreading and Editing: Ensuring Professionalism

Proofreading and editing are crucial components of writing a business application letter. They’re not just optional extras – they’re essential to ensure your professionalism shines through.

When you’ve completed your draft, don’t rush to hit the send button. Instead, take some time to proofread it thoroughly. You’ll want to check for any spelling or grammar errors that might have slipped in unnoticed. These can be detrimental as they can project a lack of attention to detail.

It’s also important to review the structure and flow of your letter. Make sure all points are logically arranged and easily understandable. Remember, conciseness is key in business communication – long-winded sentences can lose the reader’s interest.

Note: Don’t rely solely on spellcheckers. While these tools are handy, they might miss context-specific mistakes or homonyms (words that sound alike but have different meanings).

Editing goes beyond mere error-checking though. It involves refining your message for maximum impact:

• Check if you’ve addressed all requirements mentioned in the job description.
• See whether each paragraph contributes effectively towards building your case.
• Evaluate if there’s repetition; if so, eliminate it.
• Ensure you’ve maintained a professional tone throughout.

Here’s a quick checklist for proofreading and editing:

Remember, it’s always beneficial to get another pair of eyes on your work before finalizing it – fresh perspective often catches overlooked issues.

In sum, proofreading and editing aren’t just about finding typos; they’re integral steps towards creating an effective business application letter that leaves an impression. So don’t skimp on them; instead, use them as powerful tools to make sure every word counts!

Sample Business Application Letters for Inspiration

Let’s dive into some examples of business application letters that can inspire you. These samples will provide a practical understanding of how to structure your own letter and what key points need to be included.

The first example is an application letter for a marketing position . Here, it’s crucial to highlight your relevant skills, previous marketing experiences, and achievements in the field:

Another sample caters to those seeking a role in project management . Notice how it emphasizes organization skills, leadership qualities, and past projects:

For those looking towards finance roles , observe how this next example showcases knowledge about financial models and data analysis:

Remember these general tips when crafting your own application letter:

• Tailor it specifically towards the job requirements
• Highlight relevant skills and experiences
• Showcase achievements related to the applied position
• Keep it concise yet comprehensive
• Be professional throughout

These samples should serve as excellent starting points when creating your own compelling business application letters!

Conclusion: Mastering Your Business Application Letter Writing

You’ve made it! You’re now equipped with the knowledge and tools to craft a compelling business application letter. Remember, success in writing these letters isn’t about using big words or complex sentences. It’s more nuanced than that.

Your goal is to convey your message succinctly and clearly. Don’t forget to:

• Start strong with a compelling introduction.
• Highlight your relevant skills and experiences.
• Showcase how you can add value to the organization.

The power of brevity should never be underestimated. Keep your letter concise – generally no more than one page in length. Respect your reader’s time while ensuring they get a full picture of what you bring to the table.

Proofread, proofread, then proofread some more. Nothing undermines your professionalism like typos or grammatical errors.

Lastly, don’t underestimate the sign-off – it’s your final chance to make an impression. Leave them eager for further interaction by expressing anticipation for their positive response.

Writing a business application letter may seem daunting at first glance but remember, practice makes perfect. The more you write, the better you’ll get at honing this vital skill.

So go ahead – put pen to paper (or fingers to keyboard) and start crafting that killer business application letter today! With persistence and dedication, you’ll soon master this integral aspect of professional communication.

Letter of Application

A letter that offers to the company for subscription to its capital is called a letter of application. The letter of application, also known as a cover letter, explains to the employer why you are qualified for the position in which you are applying and why you should be selected for an interview. Again when a job seeker writes an application to the prospective employer for getting a job, the application is known as a letter of application.

A letter of application should complement, not duplicate, your résumé. Its purpose is to interpret the résumé and add a personal touch. You may use this letter when you’re applying for a job where your personality is especially important to the role. An application letter reflects more details about you as an individual, while a resume outlines your professional skills and experience more. The letter of application is often your earliest written contact with a potential employer, creating a critical first impression. The letter should highlight your achievements and skills, helping to get the attention of the hiring manager or recruiter responsible for reviewing applications. That first glance at your letter of application is your one opportunity to make a good impression and make it to the next round in the search process. When written well, this letter explains to the reader why they should ask you in for an interview and highlights the key qualifications that make you a fit for the role.

When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional experience that will appeal to a hiring manager:

• Review information about the company and position,
• Use a professional format,
• Create the heading,
• Address the letter to the hiring manager,
• Open the letter by describing your interest,
• Outline your experience and qualifications,
• Include aspects of your personality,
• Express appreciation,
• Close the letter.

Your letter of application should be designed specifically for each position you seek. Do not design a form letter and send it to every potential employer. Writing a letter of application can seem like a challenging task. However, if you take it one step at a time, you’ll soon be an expert at writing letters of application to send with your application packet.

Letter of Application Guidelines

• Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.
• Format: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.
• Length: A letter of application should be about one page long.

Power Quality

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Andre Cardoso

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