Canva Presentations: How to Create and Share Them
Canva may not be your first thought for creating a presentation. However, this popular web-based design tool offers a robust slideshow feature set. Weâll walk through how to create a Canva presentation, present it to your audience, and share it using a variety of methods.
Create a Canva Presentation
If youâve never made a presentation with Canva, don’t worry. This online graphic design application goes beyond creating images and crafting infographics . Canva makes it super easy to create and set up a presentation for your audience.
On the Canva home page, select Presentations below the Search bar. Then, choose a slideshow size or Canva presentation template to get started.
Note : If youâre using Canva Docs , you can also convert your document to a presentation by selecting Convert at the top. Follow the prompts, and youâll see your presentation open in the Canva editor.
Once in the Canva editor, use the menu on the left side to add slide elements. You can select or drag items like shapes, images, or text boxes onto your slides.
You can also edit or remove a slide element by selecting it and using the tools that display near the item or in the top toolbar. For example, you can change the style of text or transparency of an image.
Be sure to check out the full set of Canva presentation tools in the editor. You can add animations, insert slide transitions, use the grid view to rearrange presentation slides, and more.
Set Up the Presentation
After you tap your creativity to make an attractive and informative presentation, you can add notes, clock your speaking time, and adjust the slide durations.
Add Presenter Notes
To add presenter notes to a slide, select Notes in the bottom toolbar. Then, type your note in the panel that displays on the left. You can then move to your other slides and add notes the same way.
When you finish, deselect Notes in the toolbar.
Use the Timer
If youâd like to time your presentation, you can use the built-in countdown Timer feature. Select Timer in the bottom toolbar to display the timer. By default, the timer is set for five minutes, but you can change this using the plus and minus buttons.
Press the Play button to start the countdown, the Pause button to temporarily stop the timer, and the Reset button to restart the timer.
To close the Timer, deselect Timer in the toolbar.
Set the Slide Duration
Maybe youâre using Autoplay (described below) and would like to display particular slides for a longer or shorter time. You can adjust the slide duration for each or all slides in two different ways in Canva.
Use the Duration Slider
Expand the bottom section by selecting the Show Pages arrow. Then, choose Duration on the left to see the default timing for each slide.
Select a slide thumbnail (page) and hover your cursor over the left or right side of it to display the duration slider. Then, drag the slider in or out to shorten or lengthen the duration.
When you finish, deselect Duration in the toolbar and optionally use the Hide Pages arrow to minimize the bottom section.
Use the Timing Feature
Another way to change the duration of a slide is by using the Timing option at the top of the editor. Select a slide to see its duration and choose the current timing to enter a new duration, or use the slider to adjust it.
You can also turn on the toggle to apply the new duration to all pages (slides) in the presentation.
To close the Timing tool, deselect it in the top toolbar.
Show a Canva Presentation
The great thing about creating a presentation in Canva is that you can present from it as well. If you prefer not to download and present using a different application, you have a few options to show your slideshow directly from Canva.
When youâre ready to present or practice your presentation, select Present on the top right. Youâll then see the options below.
Present in Full Screen Mode
Choose the Present full screen option to enter presentation mode. Youâll see your presentation consume your entire screen and have controls at the bottom.
Use the arrows on the left to move through the slides and the controls on the right to zoom, interact, use shortcuts, or exit full-screen mode.
Use Presenter View
To see your notes and controls on one screen with your presentation on another for your audience, choose Presenter view .
Your screen shows the time, a count-up timer, and other controls for a countdown, AutoPlay, and the font size for your notes.
You can drag the other screen wherever needed for your audience to view.
Present and Record
Maybe you want to incorporate your smiling face into your presentation. For this, pick the Present and record option to record yourself live as the presentation plays. You can then share the whole presentation as if youâre in the same room.
Note : This feature is currently only available when using the Google Chrome web browser.
Youâll see your face appear in a circle on the bottom left of the presentation. You can use the Pause and End recording buttons at the top to control the recording as well as see your presenter notes.
When you finish, youâll see a link that you can copy and have the option to download the recorded presentation immediately.
Use Autoplay
Like Autoplay for a PowerPoint presentation , this is one more way to present a slideshow using Canva. With Autoplay, you can start the presentation and let it play on its own. This is ideal for kiosk presentations or when you are unable to present yourself.
When you choose Autoplay , the presentation begins and moves through each slide using the Durations you set (explained earlier). You can also manually control the presentation if needed using the same tools as the Present Full Screen option.
Share a Canva Presentation
Along with or instead of actually presenting a slideshow with Canva, you can share it in a variety of ways. Whether you want to collaborate with your team, download the file to your device, or pop the presentation up on social media, Canva has you covered.
Select Share in the top right corner and then choose one of the following ways to share.
Collaborate With Others
Maybe you want to work on the final presentation with a team member or coworker. You can grant access to others and provide them with a collaboration link.
Enter the people, groups, teams, or email addresses in the People with access field. Then, open the Collaboration link drop-down menu and pick Anyone with link to provide access.
Download a Presentation
If youâd like to save your presentation to your device or download it as a Microsoft PowerPoint file, this is easy too.
Select Download and use the File type drop-down to pick PDF, PPTX, GIF, PNG, or another format.
You can then choose to flatten the PDF, include notes, or download only certain pages (slides).
Share on Social Media
Want to post your presentation directly to Facebook, Instagram, or another social media network? Select Share on social , choose the location, and follow the subsequent prompts to sign in and set up the social media post.
More Sharing Options
If you donât see the sharing avenue you want, donât despair because there are even more. Select More at the bottom of the Share menu.
Youâll then see sections for Share, Social, Save, Messaging, Design, and More Options giving you a ton of sharing methods. As examples, you can obtain a public link, send it to your phone, get an embed code for your blog, upload it to Dropbox or Google Drive, send it to Slack or WhatsApp, and more.
Will You Create a Presentation in Canva?
Now that you know the basics, are you going to use Canva for your next presentation? If so, let us know what you think of the tools and features. For doing even more, check out how to blur a face in a photo using Canva .
Sandy Writtenhouse is a freelance technology writer and former Project, Department, and Program Manager. She turned her education, job experience, and love of technology into a full-time writing career. With all sorts of gadgets in her home and her hands, she seeks to help others make life easier through technology. Read Sandy's Full Bio
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Creating and Sharing a Professional Canva Presentation
Learn how to create stunning and professional canva presentation.
Discover the tips and tricks to make your slides stand out and captivate your audience.
Canva is a versatile graphic design tool that can be used for a variety of purposes, including creating professional presentations. Whether you’re a student, a business professional, or someone who simply wants to impress an audience, Canva has all the features you need to design eye-catching presentation that grabs attention and delivers your message effectively.
Understanding the Basics of Canva
Before we dive into the world of Canva presentations, let’s first understand what Canva is all about. Canva is a web-based design tool that allows users to create stunning visuals, ranging from social media graphics to posters and presentations. It offers an intuitive interface and a wide range of pre-designed templates to help users get started quickly and easily.
Canva has revolutionized the way people create visuals for their personal and professional projects. With its user-friendly features and extensive library of design elements, Canva has become a go-to tool for individuals and businesses alike.
When you first visit the Canva website, you’ll be greeted with a clean and modern interface. The homepage showcases some of the most popular design categories, such as social media posts, presentations, and flyers. This allows you to quickly navigate to the type of project you want to create.
Setting up your Canva presentation first requires an account, which is a straightforward process. Simply click on the “Sign up” button and fill in your details. You can choose to sign up with your email address or use your Google or Facebook account for a seamless registration process.
Once you’re logged in, you’ll have access to a plethora of design tools and resources that will help you create professional-looking presentations. Canva offers a wide range of fonts, colors, and graphics to choose from, allowing you to customize your designs to match your unique style or brand identity.
In addition to the design elements, Canva also provides a variety of templates to get you started. Whether you’re creating a presentation for a business meeting or a slideshow for a school project, Canva has a template that will suit your needs. These templates are professionally designed and can be easily customized to fit your content.
One of the standout features of Canva is its collaboration capabilities. You can invite team members or colleagues to work on a design together, making it a great tool for group projects or remote teams. The real-time collaboration feature allows everyone to see changes as they happen, ensuring seamless communication and efficient workflow.
With Canva’s drag-and-drop functionality, designing presentations becomes a breeze. You can easily add text, images, and shapes to your slides, rearrange them with a simple drag of the mouse, and resize them to fit your layout. This intuitive interface makes it accessible for users of all skill levels, from beginners to experienced designers.
Once you’re satisfied with your Canva presentation, Canva offers various options for exporting and sharing your work. You can download your Canva presentation as a PDF, PowerPoint, or image file, making it easy to share with others or present it in different formats.
Overall, Canva is a powerful and versatile design tool that empowers users to create visually stunning presentations. Whether you’re a student, professional, or entrepreneur, Canva has the tools and resources to bring your ideas to life and make a lasting impression.
Exploring Canva’s Interface
Navigating the Canva dashboard is a breeze, even for beginners. The interface is clean and user-friendly, making it easy to find the tools and features you need. The dashboard is divided into several sections, including a toolbar at the top, a sidebar on the left, and a canvas area in the center where you can design your presentations.
One of the key components of Canva’s interface is its tools. These tools allow you to manipulate and customize elements of your designs, such as text, images, and background colors. Understanding how to use these tools is essential for creating professional presentations that stand out.
Let’s take a closer look at the toolbar. At the top of the dashboard, you’ll find a range of options that give you control over the design process. For example, there’s a text tool that lets you add and edit text in your presentation. You can choose from a variety of fonts, sizes, and styles to create the perfect look for your content. Additionally, there’s an image tool that allows you to upload your own images or choose from Canva’s extensive library of high-quality stock photos. This tool also lets you crop, resize, and apply filters to your images, giving you full creative control.
Moving on to the sidebar, this is where you’ll find even more tools and features to enhance your designs. One notable tool is the shapes tool, which allows you to add various shapes to your presentation. These shapes can be resized, rotated, and customized to fit your needs. Whether you want to add a simple circle, a starburst, or a speech bubble, the shapes tool has got you covered. Additionally, the sidebar contains options for adding icons, charts, and even videos to your presentation. This wide range of options ensures that you can create visually appealing and engaging content.
Now, let’s focus on the canvas area. This is where the magic happens â where you bring your ideas to life. The canvas area is like a blank canvas, waiting for you to unleash your creativity. Here, you can arrange and layer elements, adjust their positions and sizes, and experiment with different layouts. You can also add backgrounds, apply gradients, and play with transparency to create stunning visual effects. The canvas area provides a spacious and flexible workspace that allows you to design presentations that truly reflect your unique style and vision.
As you can see, Canva’s interface is not only intuitive but also packed with powerful tools and features. Whether you’re a beginner or an experienced designer, you’ll find everything you need to create professional presentations that leave a lasting impression. So, dive in, explore the interface, and let your creativity soar!
Designing Your First Canva Presentation
Are you ready to take your presentation skills to the next level? With Canva’s user-friendly interface, designing your first presentation has never been easier. Let’s explore the step-by-step process to create a visually stunning and engaging presentation that will captivate your audience.
Step 1: Choose the Perfect Template
When it comes to creating a Canva presentation, the first step is to select the right template. Canva offers a vast collection of professionally designed presentation templates, each tailored to serve a specific purpose or theme. Whether you’re pitching a business proposal, delivering a keynote speech, or sharing a quarterly report, Canva has got you covered.
Take your time to browse through the impressive selection of templates and choose the one that best aligns with your content and objectives. Remember, a well-chosen template can set the tone for your entire presentation and make it visually cohesive.
Step 2: Unleash Your Creativity
Now that you have the perfect template, it’s time to unleash your creativity and customize your design. Canva’s powerful editing tools allow you to personalize every aspect of your presentation, ensuring it reflects your unique style and brand identity.
Experiment with different color schemes to find the perfect combination that resonates with your message. You can easily change the fonts to match your branding or create visual hierarchy within your slides. Don’t be afraid to play around with the layout options to create a visually pleasing and balanced composition.
Step 3: Enhance with Visuals
A visually appealing presentation is not complete without captivating visuals. Canva makes it effortless to add your own images or choose from a vast library of stock photos and graphics. Whether you need eye-catching icons, stunning illustrations, or high-quality photographs, Canva has an extensive collection to cater to your needs.
Remember, visuals can greatly enhance the impact of your message and help your audience connect with the content. Choose images that are relevant, high-resolution, and align with the overall tone of your presentation. With Canva’s drag-and-drop feature, you can easily position and resize visuals to create a polished and professional look.
Step 4: Fine-Tune and Review
Once you have customized your presentation to your heart’s content, it’s crucial to take a step back and review your work. Check for any spelling or grammatical errors, ensure consistency in design elements, and make sure your content flows smoothly from one slide to another.
Consider sharing your presentation with a trusted colleague or friend for feedback. Fresh eyes can provide valuable insights and help you identify any areas that may need improvement. Don’t be afraid to make adjustments and fine-tune your design until you are completely satisfied with the final result.
Now that you have learned the essential steps to design your first presentation using Canva, it’s time to put your newfound knowledge into practice. With Canva’s intuitive platform and extensive features, you can create presentations that not only impress but also effectively communicate your message to your audience. Get ready to captivate, inspire, and leave a lasting impression with your beautifully crafted presentation.
Advanced Canva Features for Presentations
In addition to the basic design tools, Canva offers advanced features that can take your presentations to the next level. One such feature is the ability to add and edit text. Canva provides a variety of font styles and sizes, as well as options to align, format, and animate your text. This allows you to create visually appealing and dynamic presentations that captivate your audience.
Another powerful feature of Canva is its image and graphic integration. You can easily add images, icons, and illustrations to your presentations to make them more engaging and visually appealing. Canva also allows you to edit these elements, such as adjusting their size, position, and opacity, to ensure they fit perfectly in your design.
Collaborating on Canva
Canva makes it easy to collaborate with others on your presentations. You can share your Canva presentation with team members, clients, or stakeholders, allowing them to view and edit the design in real-time. This collaborative feature streamlines the feedback and approval process, making it seamless and efficient.
If you’re looking for secure file sharing, look no further than Canva’s integration with Sizle. Sizle is an online file sharing platform that provides advanced security features to protect your presentations. With Sizle, you can confidently share your Canva presentations knowing that they are secure and accessible only to the intended recipients. Learn more about the Canva and Sizle integration here .
Creating professional presentations with Canva is a game-changer. Its intuitive interface, vast collection of templates, and powerful design tools make it the go-to tool for anyone looking to create visually stunning presentations. Whether you’re a beginner or a seasoned designer, Canva is the perfect platform to showcase your ideas and captivate your audience.
So why wait? Start exploring Canva today and take your presentations to the next level. With Canva by your side, creating professional presentations has never been easier or more enjoyable. Embrace the power of Canva and unlock your creativity!
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How to Use Canva Presentations
Make visually appealing presentations that'll stand out among others using Canva.
Canva, a graphic design platform, is gaining a lot of traction as a design tool. Its basic premise â it’s just as easy to use for non-designers. You don’t need to be an expert in graphic designing to use Canva, and that is one of the main reasons behind its popularity.
With design becoming one of the hottest commodities for just about every field, Canva makes it accessible to everyone. Whether you’re an entrepreneur, a marketer, influencer, or a blogger, you can use Canva to make fetching content for social media, posters, graphics, design your own business cards even. If you’ve got even a little eye for design, Canva can help you cut down on the costs of hiring professional designers.
But did you know you can also use it to make just as engaging and stimulating presentations? Whether you want to make presentations for a professional environment or personal use (like a birthday surprise), Canva Presentations have got you covered. Let’s dive right into it!
Getting Started
Canva offers a web app you can immediately start using on your desktop without having to download anything. Unfortunately, the web app is your only option as there is no desktop app. So you need an internet connection to work with Canva as it stores all your work on its servers.
Canva also has a mobile app for iPhone and Android, which you can use on the go. But when getting started, using the web app is the best course of action.
Go to canva.com and create a free account. Click the ‘Sign Up’ button to create a new account.
You can sign up with your Google account, Facebook account, or your email address.
Canva has a freemium structure, so you can use it for free with limited features or get a Pro or Enterprise subscription for complete access. It also offers a 30-day free trial to its Pro features, so you can try it out before deciding whether you want to convert to a paid user.
Now, from the Canva home page, click the ‘Presentations’ button under the Design anything banner. If you can’t find the option, you can also search for ‘Presentation’ from the search bar.
There are plenty of size options to choose from when creating a presentation. Let’s stick with the standard size ‘1920 x 1080 px’ here.
One of the things that makes Canva so easy to use for everyone is the sheer number of templates. The assortment of templates in existence ensures that you’ll find something to match your needs. But if not, you can also start with a blank slate and create your presentation from scratch.
For this guide, we are selecting a template for the presentation. Before selecting a template, you can see what it has to offer by clicking the three-dot menu and selecting ‘Preview this template’.
Click ‘Use this template’ to select the template if you like it or go back and select another.
Editing the Presentation
The template will load into the editing interface. Canva has an eerily easy editing interface. Let’s navigate the interface first. Below the slide is the thumbnail view where you can see all the slides in thumbnails side by side.
To turn off the thumbnail view, click the on/ off toggle (arrow).
Click the grid view button to switch views.
The grid view is helpful when there are a lot of slides in your presentation. Using grid view, you can get an overview of them all. You can also rearrange the slides by dragging and dropping slides into a new position. Click the ‘Grid View’ button again to switch back.
Click the ‘Notes’ option to add notes to the presentation that you can use for reference while presenting.
The name of the presentation can be edited from the top-most toolbar.
Now, on the left is the toolbar that houses all the tools for editing the design elements in the presentation.
When you’re using a template, almost all of the elements can be selected and edited. You can delete an element, change color, font (for text). To select an element, hover over it. The part of that element will be highlighted in blue. Click it to select it.
Another toolbar will appear above the slide with editing options specific to the element you have selected. Depending on the element, you can change it’s color, font, font size.
When you click the color option, a palette for document colors will appear above, followed by available default colors. For free users, only limited color options are available. If you have a Brand Kit (available only for Canva Pro users), that palette will also appear here.
Click on the ‘Elements’ option on the left toolbar to add elements like photos, videos, graphics, audio, charts, etc. to your presentation.
To add photos, videos, or audio from your computer, click the ‘Uploads’ button. Then, click the ‘Upload media’ button to select content. Any media you previously uploaded will also be available here.
You can also add animations to individual elements or the entire page. Select an element and click the ‘Animate’ button.
‘Element animations’ will open. To switch to page animations, click the ‘Page Animations’ tab.
Presenting your Presentation
Once your presentation is complete comes the main part â presenting it. Canva offers a lot of options for your finished presentation. You can present it right from Canva or publish or download it for various platforms.
To publish it elsewhere or download it, click the ‘three-dot’ menu on the top-right corner.
A list of options will appear. You can download it onto your computer, or as a PowerPoint presentation, share a link to the presentation, publish it as a website, embed it on your website, and much more. You can also record it while presenting with a voiceover.
To present straight from Canva, click the ‘Present’ button.
Click the drop-down menu below ‘Type’ and select how you want to present it.
There are three options to choose from: ‘Standard’ â where you present at your own pace, ‘Autoplay’ â where the presentation advances automatically, and ‘Presenter View’ â where you can view your notes and upcoming slides, but the rest of the people cannot. Presenter View is best used when you’re presenting on a projector.
After selecting the type, click the ‘Present’ button.
Bonus Tips for your Presentation
While presenting the presentation on Canva, you can add special effects to enhance the performance with some keyboard shortcuts. All you need to do is press the associated key with each effect to bring it into action. Press the same key to stop it. You can also press multiple keys to add 2 or more special effects. With these effects, your presentation is bound to stand out to your audience and be memorable.
Drumroll : Add a drumroll before a slide by pressing the key ‘D’ before a big reveal.
Confetti : Add a shower of confetti to celebrate something with the key ‘C’ .
Countdown : Add a countdown from ‘1-9’ by pressing one of the keys.
Quiet : Bring a đ€« emoji to screen to hush your audience with the ‘Q’ key.
Bubbles : Press down the ‘O’ key to bring bubbles on the screen.
Blur : Build tension and add drama to the atmosphere by blurring the screen with the key ‘B’.
Presentations are a huge part of professional life, whether you’re presenting to your clients, doing a webinar, promoting your brand, to name a few. With Canva, you can make presentations that’ll leave a long-lasting impact but won’t take long to make.
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How to Create Presentations in Canva
Canva recently introduced new tools to create docs, whiteboards, videos, websites, and presentations. As such, you no longer need to rely on traditional software solutions like Google Slides, PowerPoint, or Keynote to create an upcoming business presentation. You can easily create presentations in Canva using its familiar suite of editing tools.
Canva offers real-time collaboration, several export options, a present tool, AI add-ons, and much more to make a professional PPT. Canva also lets you make instant presentations with pre-filed slides. Without further ado, letâs get started.
Pick Up an Aspect Ratio and Template
Before you start, make sure to pick a relevant aspect ratio for your presentation. If itâs a traditional PPT, go with a 16:9 aspect ratio. If you plan to show your PPT on mobile, use the 9:16 aspect ratio.
Tablet users can start with a 4:3 aspect ratio. Canva also offers some ready-to-use templates to get started. We highly recommend starting with a template to save some time.
You can also filter templates via style, theme, feature, and color. For example, you can check company, marketing, corporate, marketing, school, and other templates. Most templates are free to use, while some may require a Canva Premium subscription. Â
Under templates, you also find an option to create instant presentations. You can enter a prompt and check Canvaâs suggestions to get started.
Customize a Page With Editing Features
Once you pick up a template, you have the option to add all pages to your presentations. You can click âApply all pagesâ and check every slide at the bottom. You can always select a slide and hit delete to remove it from your presentation.
Canva lets you change every aspect of the template with different text styles, filters, and image editing tools. You can change color, tweak transparency, copy style, and more.
We suggest spending some time with editing tools to customize your Canva presentation and add some personal touches.
Add Graphics, Stickers, and Images
Your presentation will not seem as interesting without graphics, stickers, images, and videos. Unlike Google Slides or PowerPoint, you donât need to import media files to Canva to complete your slides. You can easily add relevant elements from the sidebar.
Step 1: Open a slide in your Canva presentation.
Step 2: Select Elements from the sidebar. Add graphics, icons, stickers, tables, videos, and more.
Step 3: You can explore the AI image generator and turn your creative ideas into images and videos with a single click.
You can add simple descriptions and even turn generated images into videos. Canva also offers a long list of graphics packs in several categories. The possibilities are endless here. Itâs up to you to make a compelling slide using useful tools.
Tweak Page Animation
Once you create a page, tweak its animation to make a smooth transition between pages.
Step 1: Select a slide in Canva.
Step 2: Click Animate at the top.
Step 3: Check basic, exaggerated, photo movement, and other animation types from the left sidebar.
You can also tweak the animation intensity, which is great.
Add Presenter Notes
Do you plan to present your Canva PPT on a video conference? You can add notes to each slide so they appear during the Presenter view (more on that later).
When you create a PPT, select a slide and hit Notes at the bottom. Enter your notes that you want to remember or talk about during a video meeting.
Collaborate and Edit in Real Time
Similar to Google Slides and Microsoft PowerPoint, Canva lets you share and edit a presentation in real time. You can take inputs from your colleagues and create a share-worthy presentation in no time.
Step 1: When you are done making changes to your presentation, click Share at the top.
Step 2: Enter people, groups, or your team. Expand the collaboration link menu and select Anyone with the link.
Step 3: Expand the permission menu and select Can edit.
You can also share a link with view or comment-only permission. Select the Copy link and share it with your co-workers.
Enable Presenter View
Presenter view is a thoughtful touch from Canva to give presentations over a Google Meet or Teams call.
You can open a presentation in Canva and select Present at the top. Click Presenter View and check two windows opening up on your computer.
One window shows your presentation with notes open on the sidebar. Another window displays the current slide you are sharing with others over a call.
Download and Share Your Presentation
As expected, Canva gives several options to share and export your presentation. When you complete your presentation, click Share in the top-right corner and expand Download.
You can convert a presentation to PDF, PPTX (Microsoft PowerPoint compatible), MP4, JPG, PNG and SVG formats. Check our dedicated post if you wish to print your Canva presentation .
Use Canva Like a Pro
Canva has done a solid job, granting users access to rich tools to create a convincing presentation. We canât wait to see how the Australian startup enhances our PPT experience with AI features in the future. Speaking of which, we would love to see a feature similar to âDesign Ideas from Microsoft PowerPointâ on Canva. Do let us know if you use Canva for presentations in the comments below.
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Last updated on 07 January, 2024
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.
The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.
DID YOU KNOW
Parth Shah is an evergreen freelance writer covering how-tos, app guides, comparisons, listicles, and troubleshooting guides on Android, iOS, Windows, Mac, and smart TV platforms. He has over five years of experience and has covered 1,500+ articles on GuidingTech and Android Police. In his free time, you will see him binge-watching Netflix shows, reading books, and traveling.
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How Do You Present Canva on Microsoft Teams?
Last updated on September 27, 2022 @ 7:03 pm
Canva is a great way to make your presentations look more professional and stylish. But how do you add Canva to Microsoft Teams?
Adding Canva to Microsoft Teams is easy! Just follow these steps:
1. Go to the Canva website and sign up for an account.
2. Once youâve signed up, click on the âCreate a designâ button.
3. Choose the âPresentationâ template type.
4. Select a template that you like or start from scratch.
5. Add your content to the slides and customize the design as you see fit.
6. When youâre done, click on the âShareâ button in the top right-hand corner.
7. Select the âMicrosoft Teamsâ option from the drop-down menu.
8. Enter your teamâs name and choose which channel you want to share the presentation in.
9. Click on the âShareâ button and your presentation will be added to Microsoft Teams!
10 Related Question Answers Found
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How to Present Canva Presentation with Notes
Canva is a popular graphic design platform that makes it easy for anyone to create professional presentations. One of the handy features of Canva is the ability to add speaker notes to your presentation slides. These notes allow presenters to add cues, detailed information, or a script to help guide the presentation.
In this blog post, weâll cover everything you need to know about adding, formatting, and presenting speaker notes with your Canva presentations.
Adding Speaker Notes in Canva
Adding notes in Canva is simple. Here are the steps:
- Open your Canva presentation and ensure youâre in editing mode
- Select the slide you want to add notes to
- Click on the âNotesâ tab at the bottom left of the screen
- A notes panel will open up on the left side
- Give your notes section a title at the top
- Below the title, type out any notes you want for that particular slide
- Click through each slide and add notes following the same process
You can add quite extensive notes in the notes section. Feel free to be as brief or detailed as you need to guide your presentation effectively.
Formatting Speaker Notes for Readability
Since youâll be referring to your speaker notes during your presentation, ensure they are formatted for quick readability:
- Use bullet points instead of long paragraphs
- Leave plenty of white space between bullet points
- Use formatting like bold and italics to make key points stand out
- Write notes in a large enough text size to read from a distance
- Number bullet points to keep information organized
Well-formatted speaker notes act as signposts during your presentation, guiding you slide by slide.
Accessing Presenter View in Canva
To view your slides and notes while presenting, you need to use Canvaâs Presenter View. Hereâs how:
- Click on the âPresentâ button in the top right of the editor
- Select âPresenter Viewâ from the dropdown menu
- Audience view: Shows slides in standard view
- Presenter view: Displays notes and upcoming slides
In Presenter View, you can see your notes as well as slide thumbnails showing you whatâs coming up next in the presentation. You can also resize the notes section as needed.
Downloading Canva Presentation with Notes
For a physical copy of your presentation including speaker notes, you can download your Canva presentation deck:
- Click on the âShareâ button in the top right
- Select âDownloadâ
- Choose âPDFâ or âPowerPointâ format
- Tick the box for âInclude notesâ
- Click âDownloadâ
This will save a copy of your presentation containing the notes to your device for printing or offline access.
Presentation Tips When Using Speaker Notes
Here are some best practices for delivering great presentations using Canva speaker notes:
Practice and Memorize Key Points
- Thoroughly practice your presentation with notes to get comfortable with the flow
- Memorize key statistics, facts, quotes, and statements
- Use notes as a guide, not a script to be read verbatim
Maintain Audience Connection
- Make strong eye contact with your audience
- Project confidence through body language and vocal variety
- Read notes sparingly without losing audience engagement
Use Notes Strategically
- Place notes to the side to maintain visual connection with the audience
- Glance quickly back to notes between key points
- Let the conversation flow naturally instead of relying heavily on notes
Following these tips will help you come across as an assured, compelling presenter even when using Canva notes.
Presenting Like a Pro with Canva Speaker Notes
With Canvaâs seamless integration of speaker notes into presentations, delivering key information in a dynamic way is easier than ever.
Well-prepared Canva presentation notes help presenters stay on topic, expand on key points, and present data effectively. Formatted notes combined with Canvaâs versatile Presenter View gives speakers the confidence to engage audiences and drive their message home.
So donât be afraid to use notes in your next Canva presentation! With practice and the right techniques, speaker notes can help take your presenting skills to the next level.
About The Author
Vegaslide staff, related posts.
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Home Blog Design How to Use Canva and PowerPoint for Presentations
How to Use Canva and PowerPoint for Presentations
Creating the perfect presentation design is a challenge that speakers often aim to achieve, only to find themselves lacking graphic design knowledge. Although high-tier options like Adobe Photoshop and Adobe Illustrator help users worldwide to put their ideas into pixels, the reality is they are not user-friendly interfaces for people outside the graphic design industry, namely business professionals, marketers, and educators. Hence, the need to find an alternative for making powerful graphics to use in our presentations – and hereâs where Canva comes into the picture.
This web-based graphic design tool has quickly become the preferred choice of teachers, social media influencers, and small business owners due to its free-tier plans and pro plans at a convenient subscription-based fee.
In this article, we will see how to use Canva presentation in PowerPoint and how to export Canva to PPT, to create visually appealing presentations.
Table of Contents
Canva vs. Microsoft PowerPoint: Pros and Cons for Presenters
Designing with canva, how to export a canva presentation to powerpoint, how to use canva-made graphics in powerpoint, final words.
Although presenters often see Canva as an alternative to PowerPoint, the reality is that they differ in one single aspect: Canva is a graphic design tool, whereas PowerPoint is a presentation design software. Some of the tools available in PowerPoint are not there in Canva, and vice versa.
Going into more technical aspects, here are the Pros and Cons of working with either software as a presenter.
Pros of Canva as a Presentation Tool
User-friendly interface.
Canvaâs drag-and-drop feature makes it easy for non-designers to create presentations by using its library of shapes, graphics, text styles, and other resources.
Wide Range of Templates
It offers a vast library of Canva templates, which can be easily customized in their online editor, saving time on design. Thereâs a con associated with this point, which we shall discuss later.
Magic Studio for Canva was released mid-Q3 this year with the idea of powering designs with AI tools. This tool is available in Canva search features and in the editor at the bottom right corner, which features the list options:
- AI text generation
- Suggested graphics to match your design
- Suggested photos to match your design
Collaboration Feature
Allows multiple users to simultaneously work on the same presentation, which is great for small team projects. Compared with PowerPoint, it does not require all users to be Premium to collaborate online.
Web-Based Platform
Being an online platform, it allows users to work from any device with Internet access without needing software installation. This particularly helps users with legacy computers who cannot install current versions of Microsoft Office.
Integrated Stock Library
Provides access to a broad selection of stock photos, illustrations, and icons within the platform. Just like with the Canva templates, thereâs also a con to this point.
Customization Options
Users can upload images and fonts, enabling brand consistency across presentations. Note: The upload fonts feature is only available for Canva Pro users.
Photo Editing and Animation Features
Canva lets users tweak their graphics with simple-to-use controls. These options help us to adjust opacity, apply photo filters, add animation effects, add bevels and shadows, and more.
Cross-Platform Compatibility
Can export presentations to various formats (as a PDF document, as a video presentation in MP4 format, or even as images), making them viewable on different devices and platforms. The export options allow us to post directly into social media, create printables, post to the web, etc. While some export formats require an upgrade to a Canva Pro subscription (like the ability to export to SVG format), the basic export features are enough for simple presentations and beginners.
Cons of Canva as a Presentation Tool
Limited offline functionality.
Requires an internet connection for full functionality, which can be a limitation in areas with poor connectivity, for business people working on an airline flight, while using Airplane mode, or for people traveling in other zones without Internet access.
Fewer Animation and Transition Options
Unlike PowerPoint, the available options for animations and transitions are limited. Users can find this reiterative, which may be unappealing to using these effects in our presentations.
Premium Content
Although the Canva library is extensive in terms of assets, the reality is that most of these elements are only available for premium users. This applies to templates, shapes, images (mostly), and exporting options. Resizing the graphics you create in Canva to repurpose your design is only available to premium users.
Template Overuse
Popular templates can be overused, making presentations look similar to many others. This is of particular interest to business professionals, as people tend to easily associate some designs as being made with Canva.
Design Decisions
Unlike using a PowerPoint template , you have to work your way with Canva content, as the PPT templates tend to be quite generic and do not offer tools for data representation. Consequently, you have to know how and where to introduce those elements on your own rather than working with a presentation template that already assigned the space for such graphics.
Lack of Advanced Multimedia Integration
Integrating complex multimedia elements like videos is not as seamless as in some desktop applications. You wonât find options to link to source elements; you need to upload the content to your personal Canva library and manually add the resource to the slide. Presenters can also lose third-party integrations via plugins for some multimedia resources.
Pros of PowerPoint as a Presentation Tool
Widespread use and familiarity.
PowerPoint is the leading market tool for presentations, making most audiences and presenters are familiar with it at a basic operational level. This can help us to outsource technical issues quickly rather than aiming to use web-based interfaces to share Canva-created content.
Offline Access
PowerPoint can be used offline, which is ideal for people traveling, areas where the Internet connection is unreliable, or simply because we want to focus on creating the slides rather than facing distractions via the Internet.
Integration with Other Microsoft Office Tools
Seamlessly integrates with other Microsoft products like Excel and Word, making it easy to import data and documents. This is ideal for creating complex graphics for data representation, where the content can be synced, importing databases, working with Gantt Charts in software like Microsoft Project, and more.
Also, Microsoft PowerPoint has the same text editing capabilities as Microsoft Word – a striking contrast with Canvaâs limited features.
Templates and Design Options
This is PowerPointâs forte: the capability of using third-party presentation templates, like the ones provided by SlideModel . Users can buy pre-designed slide decks from professional vendors and ease the need to make design-related decisions. On top of that, Microsoft already includes some basic templates with its 365 subscription.
Advanced Features
Offers a broad range of features, including detailed animations and transitions, which can enhance presentations. For example, the ability to work with SVG graphics allows presentation designers to make pixel-perfect presentations without losing image quality. This is available to all users, unlike Canva, which requires a subscription to unlock certain elements.
Multimedia Capabilities
Supports embedding of various multimedia elements like audio, video, and images directly into presentations. You can use hyperlinks to embed content or work with third-party plugins for specific tasks.
Extensive Support and Resources
As a long-established tool, users can find tutorials everywhere, support communities, and additional resources available online.
Cons of PowerPoint for Presenters
Some features can be complex to use, and the interface may be overwhelming for new users. In particular, this is linked to editing PowerPoint Shapes and graphs, working with Slide Master , applying advanced animation effects and so on.
Unlike Canva or Google Slides, PowerPoint requires purchasing Office 365 or a standalone license.
Heavy Files
PowerPoint files, especially those with multimedia content, can become large and difficult to share via email. As a side effect, those heavy files can be complicated to handle in computers that lack sufficient RAM and processing power. Moreover, they require significant free disk space on your PC.
Time-Consuming
Creating a high-quality presentation with custom animations and graphics can be time-consuming. Thatâs the reason why we highly recommend users work their way with PowerPoint templates, and mix and match designs to create a unique slide deck .
Learning Curve
Users need to invest time in learning the software to fully utilize its advanced features. This applies to both acquiring the knowledge and practicing the skills you learned. And still, for some users, it feels frustrating not to achieve results relatively quickly.
In this section, we will learn how to use Canva to create graphics for a product presentation. The idea is to create placeholder graphics containing images of a product; then, we will export that content to continue creating our presentation in PowerPoint.
After creating our Canva account, we find ourselves at the Home screen. Go to Templates, and you will see something similar to this UI.
We can go straight to the Presentations (16:9) option or use the search bar to locate the template we want. In this case, we will opt for that scenario and search âProduct.â
The images that show a little crown at the low right corner are premium templates, which means we cannot use them with a free account. We will pick a template that fits the needs of our presentation by clicking over it. At the contextual window that opens, select Customize this template .
The Canva builder may take a bit to load, especially if your internet connection is slow. You will find yourself with a window like this one, opened at the Design tab, which offers alternatives for other templates similar to the one you chose.
The Styles tab allows us to quickly change the layout, altering color themes and fonts. Sometimes, that can suit our needs immediately; sometimes, it requires extra work to customize to our preferences.
We can click on any element in this design and customize its content. Depending on the element type, the options are available for us. For this presentation, we will change the text and images, and alter font color at the button to make it stand out.
Next, itâs time to replace the images. We can drag and drop the image into Canva, or we can go to the Uploads button and add the content from there.
In this case, weâre using DALL-E-generated images for this product presentation, you can also use illustrations, photos, videos, or Midjourney illustrations . Once the images are uploaded, drag and drop them to replace the images in the placeholder areas. To complete this design, we removed the shape that came with the template – you can add a new shape by going to Elements > Graphics .
Learning how to use Canva for PowerPoint is pretty straightforward. Download your Canva design as a PowerPoint presentation, which you can do by accessing your design and going to the top-right corner to locate the button Share . Click on it, and then click on Download .
Under File Type , we will select PPTX , as itâs PowerPointâs native format. Click on Download , and wait for the process of downloading the file to be completed. Depending on the graphic assets included, it can take a while.
At this point, donât be surprised if youâll be prompted to upgrade your Canva plan (if you donât have a premium account). The reason is that Canva will charge you for exporting what they call premium graphics, and since most of the Canva presentation templates use premium graphics, this will be a limitation when exporting your Canva slides to PowerPoint.
A simple workaround is removing the premium graphics before exporting from Canva to PowerPoint. Although, take in mind this may affect the overall design of your presentation.
As you can see below, the PowerPoint file is entirely editable. Something to consider is that unless you have the font installed on your computer, PowerPoint will reassign to a generic font.
Remember the design we created before? Well, itâs time to use that image as part of a marketing deck presentation , which will represent a social media post to be used by the marketing team to promote the brand.
The first step is to download the design we created as PNG. We can close Canva after that.
We opened our PPT template, which is the Annual Marketing Plan PowerPoint Template , and customized the PowerPoint theme colors . Go to Insert > Pictures > This Device .
Select the image we created in Canva and upload it here. We will add some image shadow effects via Shape Format, and a textbox below that describes what the image is about.
And thatâs how easily we can use graphics from Canva in our PowerPoint presentations. Remember, itâs best to work with PNG images rather than JPG to reduce file size and preserve image quality.
You can invite others to collaborate on your design by sharing a link to the editable design or by adding them via email as team members on your Canva account.
Canva uses standard cloud storage security measures to protect your data, but like any online platform, itâs important to use a strong password and follow good security practices.
There are two methods for this. You can upload a PPT template into Canva via the Canva Homepage by clicking on Projects , and then go to the Uploads folder. Drag and drop or click on Upload, as weâve seen before. Once imported, you must click on that file to open it in the Canva editor. The second method is on the editor: go to the Uploads button and upload your PPT file as if it were an image or another media asset.
Yes, you can use SlideModel presentation templates in Canva. As a SlideModel subscriber, you can download .pptx files to import into Canva presentations. This way, you can enjoy the creative slide templates and graphics provided by SlideModel in your Canva presentations
Unfortunately, no, as Canva doesnât have the same toolset to enable editing functions. That also applies to changing color, so we highly recommend you work with a final PPT file before switching to Canva.
Objects like charts, SmartArt, 3D objects, and WordArt arenât supported in Canva and wonât be rendered if you upload a slide that contains them.
Yes, all users can download Canva presentations to PPTX format. In case the original Canva design isn’t a presentation file, like a banner or social media post, you won’t be able to resize for that output unless you have a premium account.
Yes, the file must be smaller than 70 MB, and you can import up to 300 slides.
Canva and PowerPoint can collaborate as complementary tools to help presenters overcome the limitations of each individual tool. It takes a while to create your desired workflow, but once thatâs accomplished, you can elevate the quality of your PowerPoint or Google Slides presentations with Canva.
We donât advise using Canva as an alternative to PowerPoint as the current state-of-the-art indicates it wonât support data representation or other PowerPoint stellar tools that make part of most PPT templates.
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Design, Microsoft PowerPoint Filed under Design
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Open the design that you want to share. Select Share from the menu bar above the editor. In the text field, enter the email addresses you'd like to share your design with. Separate them with commas (,). If you're in a team you can also search their name and add them directly. Use the dropdown to choose what type of permissions you want to ...
Let's look at how you can share your Canva Presentations with your colleagues. We show you all the options, including as a link, website, directly onto socia...
Step 2: Click on the "Share" Button. In the top right corner of the editing screen, you'll see a blue "Share" button. Go ahead and click on it to open up the sharing menu. This menu contains all the options for sharing your Canva presentation, from creating a simple view-only link to enabling real-time collaboration capabilities.
On the Canva home page, select Presentations below the Search bar. Then, choose a slideshow size or Canva presentation template to get started. Note: If you're using Canva Docs, you can also convert your document to a presentation by selecting Convert at the top. Follow the prompts, and you'll see your presentation open in the Canva editor.
How to share designs with links in Canva - YouTube
Share your designs with people, groups or your whole team to start collaborating in real-time.Option 1: From the editor, invite people, groups or your team t...
Canva makes it easy to collaborate with others on your presentations. You can share your Canva presentation with team members, clients, or stakeholders, allowing them to view and edit the design in real-time. This collaborative feature streamlines the feedback and approval process, making it seamless and efficient.
Drumroll : Add a drumroll before a slide by pressing the key 'D' before a big reveal. Confetti : Add a shower of confetti to celebrate something with the key 'C'. Countdown : Add a countdown from '1-9' by pressing one of the keys. Quiet : Bring a đ€« emoji to screen to hush your audience with the 'Q' key.
Step 1: When you are done making changes to your presentation, click Share at the top. Step 2: Enter people, groups, or your team. Expand the collaboration link menu and select Anyone with the ...
Canva Presentations: How to Share Canva Presentations Online with Zoom // If you'd like to learn how to share your beautiful Canva presentations online like ...
Open your presentation and select a slide. In the left sidebar, toggle on the switch for Speaker Notes to open the notes panel below the slide. Type your notes for that slide into the notes panel. The notes will automatically save. Repeat for each slide that needs notes.
Step 4: Share your screen in Zoom. When you're ready, initiate screen sharing of your PowerPoint slides in your Zoom meeting: Click the "Share Screen" icon in your Zoom toolbar. Select the PowerPoint window with your Canva slides. Toggle on "Share computer sound" if your presentation contains audio elements. Click "Share".
6. When you're done, click on the "Share" button in the top right-hand corner. 7. Select the "Microsoft Teams" option from the drop-down menu. 8. Enter your team's name and choose which channel you want to share the presentation in. 9. Click on the "Share" button and your presentation will be added to Microsoft Teams!
In this video learn how easy it is for you to share your Canva design as a presentation Using this feature you can share and present your work on either.1 o...
To view your slides and notes while presenting, you need to use Canva's Presenter View. Here's how: Click on the "Present" button in the top right of the editor. Select "Presenter View" from the dropdown menu. Two windows will open: Audience view: Shows slides in standard view. Presenter view: Displays notes and upcoming slides.
Hi! I'm Brenda Cadman, I'm a Canva Verified Expert, and I love to teach online business owners and service providers how to use Canva more efficiently and ef...
Download your Canva design as a PowerPoint presentation, which you can do by accessing your design and going to the top-right corner to locate the button Share. Click on it, and then click on Download. Under File Type, we will select PPTX, as it's PowerPoint's native format.