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Creating awesome Gantt charts for your PhD timeline

It’s a common scenario: you have never heard about Gantt charts. Then, when writing a PhD application or planning your PhD timeline for the upcoming years, someone suggests: You should include a Gantt chart! No need to worry. Here is all you need to know about Gantt charts for your PhD timeline.

What are Gantt charts?

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A Gantt chart is a visual representation of a project schedule and a widely used tool in project management.

Gantt charts belong to the family of bar charts. In a Gantt chart, bars depict different project tasks. The length of each bar is proportionate to the task duration and indicates both start and finish dates.

Gantt charts are named after Henry Gantt. He lived from 1861-1919 and developed these types of charts as part of his work as a management consultant.

A Grantt chart is a great way to provide an overview of project tasks, activities and milestones.

Gantt charts are frequently used to illustrate PhD timelines because doing a PhD essentially means creating, managing and implementing a project with many components over several years.

Therefore, Gantt charts are popular tools among (aspiring) PhD students.

They are often featured in PhD proposals: Through visual representations, Gantt charts help communicate milestones, plans and estimated task durations.

Furthermore, Gantt chart PhD timelines allow PhD students to track their progress. They can also help PhD students to stay on track with their work.

You may also like: How to develop an awesome PhD timeline step-by-step

Gantt charts can include all kind of information, based on the specific project they are focusing on. When it comes to Gantt chart PhD timelines, there are several elements that are commonly featured:

• Extensive PhD proposal/plan
• Data collection
• Experiments
• Data analysis
• Writing plan
• Publications
• Conferences
• Courses/Coursework

Of course, every PhD project is unique. This uniqueness should be reflected in your Gantt chart. For instance, your Gantt chart PhD timeline will look different if you write a PhD based on articles or if you write a monograph .

For a PhD based on published articles, different bars in a Gantt chart PhD timeline could for example represent individual papers. For a monograph, it may be smarter to focus on research stages.

How do you create a Gantt chart for your PhD timeline?

Unfortunately, creating a Gantt chart in Microsoft Excel is far from straightforward as Excel does not provide its own Gantt chart template.

You can create a table, turn it into a bar chart and manually edit it until it looks like a Gantt chart. If you have some experience with Excel, it is doable. Detailed instructions on the process can be found in this manual from Ablebits.com.

However, why go through all the hassle when you can simply download a template? You can use Microsoft’s own free Gantt project planner template and adjust it to your PhD project.

Manually creating a PhD timeline Gantt chart in PowerPoint is a bit easier than in Excel. Therefore, I will explain the process here.

First, you need to open a blank PowerPoint slide. Then click on Insert (1.), then Chart (2.). A popup will appear. Select Bar (3.) and finally select the Stacked Bar option (4).

A standard bar chart will appear on your slide and a small Excel table with open next to it. The first column in the Excel table is called Categories . You can replace categories with the PhD tasks that you want to display. For instance, Literature Review, Interviews, Transcribing and Analysis. You can add more categories or delete existing ones by removing a row in the small Excel table.

Next to the Categories (now tasks) column, you see three more columns: Series 1 , Series 2 , Series 3 . You can use these columns to showcase the length of tasks. Rename Series 1 into Start Date and Series 2 into End Date . Series 3 indicates the overall length. Depending on the timeframe you want to showcase, you can opt for instance for Length (weeks) or Length (months) .

In the example below, I decided to plan PhD tasks for a year. Thus, 1 means January, 2 means February, 3 means March and so forth. The length of tasks is also indicated in months:

Next, click on your chart and three icons will appear in the upper-right corner next to it. Click on the bottom one, the Chart filters , remove the tick of the check box of End Date , and click on Apply. You will see that the bar chart will start to look like a Gantt chart:

Now, the blue parts of the bar, indicating the Start Dates, need to be removed. Just click on one of them, and on the righthand side, Format Data Series should appear. Select No fill. Alternatively, in the upper menu, select Format , go to Shape fill, and select No fill .

Now comes the fun part, namely decorating. You can add a chart title, colour the bars in the colour of your choice, edit the legend and the axis descriptions. Just play with it to explore the options.

One more thing I did was changing the value of the axis, because I want to illustrate the months of a year. Thus, it was a bit weird that the horizontal axis started with 0 and ended with 13 while I needed 1-12 to indicate each month of a year. You can simply change this by clicking on the axis. On the righthand side, Format Axis will appear. Go to Axis Options , Bounds , and enter 1 for Minimum and 12 for Maximum .

And voila! Your Gantt chart is ready.

The nice thing about learning how to create a Gantt chart in Microsoft PowerPoint is that you basically teaches you how to create one in a Word file as well! The process is very similar.

To start the process in Word, it is smart to first change the orientation of your page to Landscape . In the top menu, click on Layout , then select Orientation , then choose Landscape .

Next, select Insert , then Chart , and select a Stacked Bar chart again.

A basic bar chart will appear on your page:

Looks familiar? Yes! From here, it is basically the same process as editing the bar chart in PowerPoint.

If you don’t want to go through the hassle of creating your own Gantt chart but are not convinced by any templates, you can make use of online tools and software.

There are some paid providers out there, but in my opinion, it is not worth paying to create an awesome PhD timeline.

You can use a free provider (or make do with one of the many Gantt chart templates that exist on the internet). One free online tool is the Free Online Gantt Chart Software :

The site requires no signup. You can editing and simply start filling in the Gantt chart, and export it as an Excel, Image or PDF file when you are done!

PhD timeline Gantt chart templates

A great way to create a detailed Gantt chart in Microsoft Excel is by using Microsoft’s free Gantt project planner template . The level of detail and functionality exceeds those of simple, manually created Gantt charts. This makes this type of Gantt chart especially useful to track detailed PhD progress.

A useful Gantt chart template for PhD timelines in PowerPoint can be downloaded here via OfficeTimeline.com This Gantt chart is particularly great to provide a rough overview of plans over a longer period. For instance, with a few edits, you can illustrate a nice 3-year PhD timeline.

Useful Gantt chart templates for Microsoft Word can be downloaded here from TemplateLAB. I like these templates as they can be easily adjusted to the needs of a PhD timeline. For instance, a weekly Gantt chart template can be useful to establish a detailed plan with weekly objectives to keep your PhD progress on track.

PhD timeline Gantt chart examples

Using the template provided by Microsoft above, an example PhD timeline to track regular progress on tasks could look, for instance, like this:

Using the Gantt chart PowerPoint template by OfficeTimeline.com above, an example PhD timeline to present a plan for a 3 year PhD could look, for instance, like this:

Using a weekly Gantt chart template from TemplateLab mentioned above, an example PhD timeline with weekly tasks and objectives could look, for instance, like this:

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How to Create a Research Timeline for Your Thesis

5-minute read

• 21st May 2023

Beginning a dissertation can feel both thrilling and overwhelming. One of the best things you can do to prepare for the exciting journey of doing a dissertation is to design a comprehensive timeline as your guide. Here we will take you step by step through creating your thesis timeline and provide some example templates, so you’ll be well-prepared to begin your dissertation work.

Reasons for Creating a Timeline

There are many benefits to crafting a detailed dissertation timeline. In addition to helping with time management and meeting crucial deadlines, your timeline will also help you stay motivated by reviewing the tasks you have completed as you progress. A thorough timeline will be valuable during your dissertation proposal and useful if you are applying for grants or other additional funding.

Ste0ps for Creating a Timeline for Your Thesis:

• Research and record all requirements and deadlines.

Before you write out your timeline, ensure you know all of your program’s requirements and deadlines. Academic institutions often require you to complete your dissertation within a specified timeframe.

There are likely several recommended or mandatory deadlines for approval of certain items by your adviser (and possibly the rest of your committee members). Gather all these dates beforehand so you can allot an appropriate amount of time to meet your deadlines.

It will be beneficial to meet with your adviser to understand when you are expected to complete the major phases of your dissertation work and to confirm that there aren’t any other requirements or deadlines that you may not be aware of.

• List all of your tasks and bundle them into phases.

Now that you’ve assembled your dates, working backward from your deadlines is a good rule of thumb. List all of the required tasks that must be completed to meet each milestone, from coming up with your research questions to writing each chapter of your dissertation .

Even though your list will be unique to your research project, it can help to refer to a thesis checklist . It’s also helpful to assemble tasks into different phases (e.g., dissertation proposal, research recruitment). Grouping tasks into phases gives anyone looking at your timeline a quick overview of your research plan.

• Organize your tasks into a schedule and assign task deadlines.

Now it’s time to build your timeline. There are many different free templates available online, from straightforward lists of deliverables to colorful options with room for notes and customization.

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A popular organizational approach for thesis timelines is a Gantt chart , which is a type of bar chart often used in project management in which the length of the bar corresponds to the time the task will take. The best choice for you will depend on the specifics of your research study and personal preferences. Whichever option you select, make sure you can easily edit and revise it as need be.

Sanity-Saving Tips:

●  Pay attention to your work style. Some people are more productive when writing in short bursts, while others write better after taking time to get into the zone. Some people choose to start writing parts of their thesis while still conducting research, while others prefer to focus on one phase at a time. Set yourself up for success by reflecting on what type of schedule will help you create the best quality work.

●  Schedule breaks. Almost everyone will work better after a well-deserved break. Make sure to schedule regular breaks into your timeline, as well as provide enough time to sleep, eat well, and do anything else you need to do to safeguard your well-being. 

●  Always have a plan B. Your dissertation is an extensive endeavor with many moving parts. It’s impossible to anticipate and plan for every conceivable event, but it’s helpful to expect something may occur that will cause a deviation from your original timeline. Perhaps study recruitment takes longer than you expected, or one of your committee members gets sick and you have to postpone your dissertation proposal. After you draft your timeline, check that it is not so strict that any disruption will cause a total derailment of your plan. Aim to strike a balance between goals that will inspire you to progress steadfastly and have some leeway in your timeline for the inevitable curveball that life will throw at you somewhere along the way.

Following these three steps will help you draft a timeline to steer the course of your dissertation work: research and record all requirements and deadlines; work backward from your dissertation deadline and assemble your task lists; and organize your tasks into a timeline.

Don’t forget to include ample time for editing and proofreading your dissertation . And if you are interested in any help from us, you can try a sample of our services for free . Best of luck in writing your dissertation!

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Dissertation Gantt Chart – A Visual Way to Track your Dissertation Progress

Published by Ellie Cross at January 26th, 2023 , Revised On October 9, 2023

A dissertation Gantt chart is an essential tool for any student completing a doctoral degree. The chart helps you to organise and track your progress, ensuring that you complete your dissertation on time and with the required quality. 

The Chart Includes the Following Key Elements: 

• Title of the Dissertation
• Target Date for Completion
• Estimated Time to Complete (ETC)
• Actual Time to Complete (ACT)
• Changes Made to ETC or ACT from the Original Plan
• Summary of Major Accomplishments or Difficulties encountered during the project

Features of Gantt Chart 

The following are the key features of a dissertation Gantt Chart:

• It has a timeline that shows the progress of the project.
• It contains tasks and deadlines for each phase of the project.
• It allows you to track resources and costs associated with the project.
• It provides an overview of how much work remains to be done in each project phase.
• It can help you to make informed decisions about when to take specific actions on the project.

How to Create a Custom Dissertation Gantt Chart?

When writing a dissertation , it is important to keep track of the progress and deadlines. One way to do this is to create a Gantt Chart. This guide will show you how to make a Gantt Chart for your dissertation. 

• Decide what tasks need to be completed and when they need to be completed. The goal is to have everything on the chart in order by the deadline.
• Start by creating a table or graph to represent your project’s timeline. This will help you to easily see where tasks are located and how much time they will take.
• Next, add in each task’s duration (in hours and minutes), as well as the associated resources that will be needed for completion (e.g., research materials, software).
• Finally, allocate specific days and times for each step of your project based on the information in your timeline table. This will help you stay organised and on track!
• Assign each task a colour based on its importance. For example, green tasks should take less than an hour, and blue tasks should take more than an hour but at most two hours.

Gantt Chart Templates

There are many different Gantt Chart templates available online, so choosing one that best suits your needs is important.

Some popular templates include the Pareto chart and the Venn diagram. Both of these charts offer a variety of options for customisation, so you can create charts that look exactly the way you want them to. Additionally, both charts can easily be converted into graphs using GraphPad Prism.

If simplicity is key, then the line graph may be a better option. This chart offers minimal customisation options but allows you to clearly see trends and patterns in your data.

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The Importance of the Gantt Chart

Gantt charts are valuable as a student, and even if you are a university graduate, they can help you. Along with making good grades, as recommended by the university, you have to strive to take full advantage of the use of your projects. Brainstorming with your classmates can be a productive way to accomplish this objective. You need to use Gantt charts for your projects for several reasons.

It Helps Provide a Visual Outlook 

A Gantt chart helps you handle your workflow by providing a detailed graphical representation. Gantt charts allow you to see all the tasks that must be completed, the amount of time needed, and task overlap. This will allow you to keep better track of goals and deadlines, which will be useful in ensuring you are on time to complete everything.

Solve Challenges Easily

A Gantt chart allows you to determine even better how to avoid issues and get the job done faster. You can see the result of the tasks that have been completed if you want to perceive the resources rightly to make the project run smoothly and quickly.

Evaluate Time

Effective task planning with the Gantt chart will help you organise and finish the projects efficiently. In addition, it will make it easier to see the actions you must complete before beginning others.

Ease of Communication

The Gantt chart will help you keep your group and sponsors notified of the modifications to your timetable. That’s why it’s crucial to have a regular update if your schedule changes. This means you can even use and provide available resources effectively.

Oversee a Project

The Gantt chart is crucial to the success of a project because that is how it assists in directing its activities through scheduling, assigning, and monitoring tasks. The horizontal chart makes it easy to see the projects’ progressions. You also always get to know what’s happening within any ongoing tasks.

Ease your Brain’s Memory

Gantt charts can help you reclaim your mind space by easing the selection of content you need to remember. Then, all you have to do is focus on accomplishing and acting on your current priorities. Team members can also see the course of the project’s tasks.

Reduces Cost

A Gantt chart is beneficial if you want to cut down on costs. Equipped with this, you can appreciate the tasks that have been carried out and stay up to date on what needs to be completed. As a result, you will remember essential deadlines and thus save more money on expenses.

The Benefits of Using a Dissertation Gantt Chart

No one knows the feeling of sitting in front of a blank whiteboard, trying to figure out how to write a dissertation . The process can seem daunting and overwhelming, but using a Gantt Chart can make the entire process much easier.  

A Gantt Chart is simply a chart that helps you plan and track your tasks. It can be used for any project but is especially helpful when writing a dissertation. You can track your progress by breaking down your work into specific dates and tasks. 

You will be able to see exactly where you are in progress. A Gantt Chart can provide a visual representation of your progress, which can help motivate you to complete your work on time.

Do you lack time and want someone to write your dissertation for you? Do you want to save money on your dissertation? Are you looking for someone to help with the grant chart process? Check out ResearchProspect! They can help you find the perfect person to create your dissertation.

 You can trust these professionals to deliver top-notch work. Moreover, they offer affordable rates and a range of customisation options. So if you’re looking for an affordable and reliable writing service, look no further than ResearchProspect.

Frequently Asked Questions

What is dissertation gantt chart.

A dissertation Gantt Chart is a visual timeline or project management tool that outlines key research tasks, deadlines, and dependencies to help plan, track, and manage the progress of a dissertation project efficiently.

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How to write a Research Proposal: Creating a Gantt chart

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What is a Gantt chart

Some University departments require students to create a Gantt chart to represent a schedule for the research project. The Gantt chart shows the timelines of the various steps of the project including their dependencies and any  resources needed . In other words, the chart depicts when an event is supposed to take place in your project by providing an outline regarding the order in which the various tasks  need to be performed .

An example of a Gantt chart.

Gantt chart on Moodle

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How to Create and Use a Gantt Chart for PhD Studies

A Gantt chart is a common tool used in the project management field. It is used for schedule planning of a project and its tasks and activities. It shows the tasks, their start and end dates, and the duration needed to complete them.

A PhD is a project and may last from as few as three years to as long as six years depending on the university and department a student is enrolled in.

In order to successfully complete a PhD program, one needs to plan when each of the tasks will be completed from the word go. A Gantt chart is very useful in doing this.

A PhD student can create one comprehensive Gantt chart or several smaller Gantt charts for each of the major deliverables.

This article discusses a Gantt chart for a general PhD program that has both coursework and dissertation components.

Benefits of a Gantt chart for planning PhD studies

Steps involved in creating a gantt chart for phd studies, how to effectively use the phd gantt chart, final thoughts on the phd gantt chart.

Creating a Gantt chart at the beginning of PhD studies has the following benefits:

• It is easy to create. A student can use the traditional pen-and-paper method or existing digital tools or softwares to create a Gantt chart.
• It is easy to read. The visual presentation of the Gantt chart makes it easy for the student to read and know what is expected of him at any point in time.
• A Gantt chart makes it easy to monitor progress of PhD studies. The user can choose to use different colors for tasks that have already been completed, tasks that are close to completion, and tasks that require more time and effort to complete.
• It forms the basis for monthly, weekly, and daily planning of the PhD studies. Depending on how detailed a student wants to go in terms of planning, the Gantt chart comes in handy when writing out the monthly, weekly and even daily plans.

Step 1: List all the deliverables expected of your PhD program. In this example, the PhD program has the following requirements:

• Coursework, divided into 4 modules each lasting 2 weeks. All 4 modules need to be completed within the first year of study.
• A comprehensive written exam at the end of the fourth module.
• An oral exam once a student passes the written exam.
• Submission of a concept note.
• Submission of a research proposal once a student passes the oral exam.
• Writing a business management case study.
• Three journal papers.
• At least two conference papers.
• A dissertation.

Step 2: For each of the requirements listed above, note the start and end dates. For the above example, the PhD program lasts a minimum of 3 years and a maximum of 6 years. Assuming the minimum of 3 years (beginning January 2021), the activities’ start and end dates are as follows:

Step 3: Using the above information, create the Gantt chart using Microsoft Word, Powerpoint or Excel.

The following are useful resources for creating a Gantt chart using:

• Microsoft Powerpoint: https://www.youtube.com/watch?v=wp0vr6OkW8Y
• Microsoft Excel: https://www.youtube.com/watch?v=00s5efQWrgU&t=10s
• Microsoft Word: https://www.youtube.com/watch?v=F90RdA5X4G0

The Gantt chart created from the above data is shown below. The chart was created using Microsoft Powerpoint.

Step 4: Once the Gantt chart is complete, print it out and hang it on the wall of your study room/area. This serves as a constant reminder of the tasks that need to be done at any point in time, as well as of the progress that has been made so far.

The greatest strength in using the Gantt chart for PhD studies lies in its ability to help one plan ahead. Using the Gantt chart above as an example, the user can plan as follows:

• At the beginning of every month, look at what is required of you. For instance, the student above needs to complete module one of the coursework and at the same time start working on proposal writing.

The student can plan for module one in advance by going through the course structure and expected readings, and reading in advance before the start of the module so that he is able to follow and understand what is being taught. If there are pre- and post-module exams, the student can also prepare for them in advance.

Preliminary tasks for proposal writing can include: discussing your proposed topic with your supervisor, and searching for and quick review of literature to identify the gap that your topic will be addressing. All these can be done in the first month before the actual proposal writing starts.

• The Gantt chart can help you identify the skills that are required for the successful completion of your dissertation. For instance, the student above is expected to write a Business Management case study by June of year 2.

If the student does not have case study writing skills, he can start looking for courses that teach case study writing and complete them way before the deadline for the case study. Same case for skills such as preparing and writing a journal paper, writing a conference paper, data analysis using softwares such as Stata, SPSS, NVivo etc.

• The Gantt chart can help you plan for academic-related events such as conferences.

In the example provided above, the student is expected to attend two scientific conferences (in November of year 2 and March of year 3) and make presentations.

The student can start looking for conferences related to his field that are held during the proposed times and mark the key dates and requirements of the conferences (for instance, abstract submission deadlines, abstract submission guidelines, registration deadlines etc).

• The Gantt chart can help you create monthly and weekly plans for longer tasks such as proposal writing.

In the above sample Gantt chart, proposal writing and defense spans a period of 15 months. By March of the second year, the student is expected to defend his proposal. This may seem like such a long period of time but in reality it is not. This is because it is not the only task that the student will undertake during this period. As a result, it is easier to focus on the tasks at hand and forget about the tasks that seem to have adequate time.

Proposal writing is a daunting task and requires constant reading and updating. To ensure that the student submits his proposal in time, he can create monthly and weekly plans for the task. An example of monthly planning for the proposal writing is provided in the table below:

The monthly plan is based on assumptions, for instance, that the supervisor will review the document within the scheduled timeframe. This may or may not hold, depending on the supervisor.

It is therefore important to allow ample time for such factors that are out of your own control in order to ensure that the task is completed by the deadline.

The monthly plans can further be broken down into weekly (and even daily) plans, for instance:

• Number of papers to read per week (day).
• Number of words to write per week (day).
• How many citations and bibliographies to insert (update) every week (day).
• Number of additional articles to search and add to your library each week etc.

Each of these tasks contributes to the overall proposal writing and make the task completion easier and faster than waiting for the last few months to do it all at once.

A PhD is a medium- to long-term project depending on how long it takes to finish. It therefore requires effective and careful planning from the start of the program to ensure that each deliverable is completed within the stipulated time. The Gantt chart is an easy-to-create, and easy-to-use planning tool that can be used by all PhD students. Not only does it save the student time but it also gives him peace of mind knowing the progress of each and every task required.

Grace Njeri-Otieno

Grace Njeri-Otieno is a Kenyan, a wife, a mom, and currently a PhD student, among many other balls she juggles. She holds a Bachelors' and Masters' degrees in Economics and has more than 7 years' experience with an INGO. She was inspired to start this site so as to share the lessons learned throughout her PhD journey with other PhD students. Her vision for this site is "to become a go-to resource center for PhD students in all their spheres of learning."

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How to use a Gantt chart for a research project

Using a Gantt chart for a research project can give all stakeholders a better understanding of timelines and the resources needed for each task.  With all project activities neatly laid out within a timeline and every minor detail accounted for, a Gantt chart provides your team with the framework for successful project operations.

In this article, we’ll discuss a Gantt chart and how you can use it in a research project to maximize efficiency and promote greater transparency. We’ll also share how you can use monday.com’s project management Work OS to simplify the management of any research project further.

What is a Gantt chart?

A Gantt chart is a bar chart popularized in the early 1900s by Henry Gantt. It lets you establish a detailed project plan according to when you need each task completed.

If done correctly, a Gantt chart creates a realistic time frame for a project by establishing a start date for the whole project and each task. Then, you can pair these start dates with an estimation of how long the task will take, broken down by days, weeks, or months.

What makes a Gantt chart unique is that it establishes dependency relationships between all relevant tasks, which can help you better understand necessary workflows.

For example, let’s say you’re creating a research proposal. One of your tasks is to promote awareness and garner support for the proposal on social media. However, before you can do that, you need to create informational materials you can distribute and have the proposal outline ready for viewing. Since these necessities are clearly outlined in the Gantt chart, you can plan your project timeline accordingly.

How can you use a Gantt for research projects?

Research projects are vast undertakings that require a lot of your time, effort, and brain power. Sometimes it’s easy to get sidetracked or confused about what comes next in your research or how you should put it together.

A clear understanding of objectives and deadlines can help you organize even the most complex research project undertakings. Even better, a Gantt chart provides clear step-by-step instructions with dependency relationships marked to ensure every team member understands their responsibilities.

A Gantt chart ensures all research project team members clearly understand objectives, deadlines, and task dependency relationships.

Best practices for planning and scheduling a research project

Understanding the best practices for planning and scheduling a research project can help you get the most out of your Gantt chart . A few best practices include:

• Have a clear goal : Before sitting down to plan your research project, ask yourself some crucial questions. What are you trying to achieve? Why are you trying to achieve it? When do you need to complete it?
• Use scheduling tools : Use task and resource scheduling tools when possible to reduce the risk of human error.
• Get the team involved :  Gather your team together for a brainstorming session, if possible, when developing a list of tasks required to meet your final objective.
• Consider dependency relationships :  Consider the dependency relationships between objectives carefully and be realistic about time frames. Ensuring your team has enough time to successfully and thoroughly complete each task from the beginning sets your research project up for success.
• Identify potential issues : Identify risks and potential roadblocks in your schedule and have a backup plan for each to ensure a steady workflow with minimal pushbacks.
• Consider resource requirements : Consider the resources necessary to complete each task. Remember to include work hours as resources and schedule each team member appropriately to achieve objectives in the desired time frame.
• Plan for reporting : Assign specific times, or interval periods, for progress reports and compare these with your initial estimations. If these reports show alterations are necessary, don’t be afraid to make changes.
• Identify KPIs :  Before the research project begins, identify key performance metrics and track them as you go to define your success clearly. You may find using a relevant tool or platform the easiest way to track performance metrics.

Having the right tools can increase efficiency, decrease downtime, and ensure objective deadlines are not only met but exceeded.

Managing research projects on monday.com

monday.com’s robust project management Work OS makes managing research projects easier by:

• Centralizing projects from start to finish : Our Work OS lets you centralize all projects from conception to completion, with customizable dashboards that show you the information you deem most important. Quickly assess risks, bottlenecks, and roadblocks to keep your research project moving forward.
• Streamlining project workflows : Streamline workflows by automating routine tasks and assigning teammates to the work they’re most qualified for. Then, track individual and project-wide progress in real-time with regular task updates. Use color coding to make task management even more straightforward.
• Enabling communication across teams :  Our Work OS promotes communication between project members and across different teams, so all stakeholders know where things stand at all times. You can share documents, leave notes, and work together in real-time for more effective communication that allows you to exceed every deadline and meet every objective.

monday.com can provide your team with a Gantt chart view to make project management easier. Get started with monday.com’s powerful Work OS by building a research project workflow from scratch or try a few of our other templates for managing research projects easier.

Related templates

A basic Gantt chart can help you plan your research project in detail. On monday.com, you can add a Gantt View to any type of project board. Below are some of our recommended templates from our Template Center that you can use to fine-tune other essential aspects of your research project.

Keyword power tools template

Our  Research Power Tools Template uses a Gantt chart format to help you visualize project timelines, manage project resources, and monitor each phase of your research projects from one platform.

Publication and journals template

Our  Publications and Journals Template is an excellent tool for content publishing companies. You can use our template to:

• Manage your publication process: Our template enables whole-process management from submission to approval. Easily track article status and monitor writer workload to ensure you meet publishing deadlines.
• Visualize your publishing pipeline: Customizable dashboards allow you to receive a high-level overview of all current and upcoming articles and where they stand.
• Track individual contributions: Ensure each writer meets minimum contributions and isn’t given too large a workload by tracking individual contributions.

By now, you should have a working idea of Gantt charts and how they increase transparency and efficiency in project management. However, if you still have questions, we’ve answered a few FAQs below.

How do you create a dissertation in a Gantt chart?

To create a Gantt chart for a dissertation, you should first understand your timeline and deliverables. Once you’ve written these down, create detailed task lists of how you’ll accomplish each deliverable and consider dependency relationships between each. Finally, use the Gantt chart to outline your dissertation from start to finish.

What should be in a dissertation timeline?

In a dissertation timeline, you should include the following:

• Role assigning (if applicable)
• Research tasks
• Experiments, social or scientific (if applicable)
• Data collection and analysis
• First draft completion
• Submission to the advisor (first) and dean (at completion)

How do you create a Gantt chart in Word?

You can create a Gantt chart in Microsoft Word by:

• Opening a new Word document
• Change the document orientation from vertical to horizontal
• Insert a bar graph into your document
• Make format alterations as necessary to make the graph look like a Gantt chart
• Insert information and customize as necessary

Any team can increase transparency in their research projects with monday.com

Using a Gantt chart to create a detailed project timeline can help increase transparency and promote greater efficiency in your organization’s research projects.

When you pair a Gantt chart with monday.com’s robust project management system, you have the tools you need to meet deadlines, complete objectives, and exceed expectations.

Send this article to someone who’d like it.

Master Research Proposal Gantt Chart Template

• Great for beginners
• Ready-to-use, fully customizable Subcategory
• Get started in seconds

Embarking on a master's research project can be both exhilarating and overwhelming. With so many tasks and deadlines to manage, it's crucial to have a clear plan in place. That's where ClickUp's Master Research Proposal Gantt Chart Template comes to the rescue!

This Gantt chart template empowers graduate students to:

• Break down their research proposal into manageable tasks and milestones
• Visualize the timeline and dependencies of each research activity
• Track progress and ensure timely completion of all project components

Whether it's conducting literature reviews, collecting data, or analyzing results, this template will keep your research project on track. Say goodbye to stress and hello to a well-organized and successful research journey!

Ready to take control of your master's research project? Try ClickUp's Master Research Proposal Gantt Chart Template today!

Benefits of Master Research Proposal Gantt Chart Template

Planning and executing a master's research project can be a daunting task, but with the Master Research Proposal Gantt Chart Template, you can stay organized and on track. Here are some benefits of using this template:

• Visualize your research project timeline and tasks in a clear and structured way
• Easily identify dependencies and critical path to ensure smooth progress
• Set realistic deadlines and allocate resources effectively
• Track progress and make necessary adjustments to stay on schedule
• Improve communication and collaboration with your research team
• Increase your chances of completing your research proposal on time and with success.

Main Elements of Master Research Proposal Gantt Chart Template

ClickUp's Master Research Proposal Gantt Chart template is perfect for managing and visualizing all the aspects of your research project. Here are the key elements of this template:

• Custom Statuses: Track the progress of each task with statuses like Complete, In Progress, and To Do, ensuring that you stay on top of your research project.
• Custom Fields: Utilize custom fields such as Project Phase, Project Progress, and Attachment to add specific details and attachments to each task, keeping all your research information organized.
• Custom Views: Access three different views to manage your research project effectively. The Project Gantt view allows you to visualize the project timeline and dependencies. The Project Plan view helps you create and manage tasks in a structured manner. And the Template Guide view provides a detailed guide on how to use and customize this template for your specific research needs.
• Gantt Chart: Use the built-in Gantt chart feature to plan and schedule tasks, set dependencies, and track progress, ensuring that your research project stays on track and meets all deadlines.

How to Use Gantt Chart for Master Research Proposal

Creating a {{Title}} can be a breeze when you follow these {{Steps_Random #}} simple steps:

1. Set your objectives

Before diving into creating your {{Title}}, it's important to clearly define your objectives. What are you hoping to achieve with this {{Title}}? Whether it's improving efficiency, increasing productivity, or optimizing workflows, having a clear understanding of your goals will guide you throughout the process.

Use the {{Goals}} feature in ClickUp to set specific and measurable objectives for your {{Title}}.

2. Choose the right view

ClickUp offers various views to suit different needs and preferences. Select the view that best aligns with the nature of your {{Title}}. Whether it's a project board, a Gantt chart, a calendar view, or a table view, make sure you choose the view that provides the most clarity and organization for your {{Title}}.

Utilize the {{Board view}}, {{Gantt chart}}, {{Calendar view}}, or {{Table view}} in ClickUp to visualize and manage your {{Title}} effectively.

3. Customize your template

Tailor your {{Title}} template to fit your unique requirements. ClickUp allows you to add custom fields, automate recurring tasks, set up integrations, and more. Take advantage of these features to personalize your {{Title}} and make it work seamlessly for your team.

Leverage the power of {{Custom fields}}, {{Automations}}, and {{Integrations}} in ClickUp to create a customized {{Title}} template that suits your specific needs.

4. Assign tasks and responsibilities

Break down your {{Title}} into manageable tasks and assign them to team members. Clearly define responsibilities and deadlines to ensure everyone is on the same page. This step is crucial for effective collaboration and accountability.

Create tasks in ClickUp and assign them to the relevant team members to streamline workflow and keep everyone organized.

5. Monitor progress and make adjustments

Regularly monitor the progress of your {{Title}} and make adjustments as needed. Keep track of milestones, deadlines, and overall performance to ensure everything is on track. If you encounter any roadblocks or bottlenecks, address them promptly to keep your {{Title}} running smoothly.

Use ClickUp's {{Dashboards}}, {{Milestones}}, and {{Workload view}} to monitor progress, track milestones, and identify areas for improvement in your {{Title}}.

By following these steps, you'll be able to create and manage your {{Title}} effectively using ClickUp's powerful features and functionalities. Get started now and watch your productivity soar!

Get Started with ClickUp’s Master Research Proposal Gantt Chart Template

Graduate students conducting master's research projects can use the Master Research Proposal Gantt Chart Template to effectively plan and manage their research activities, ensuring timely completion of their project.

First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or advisors to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to plan and manage your research proposal:

• Use the Project Gantt View to visualize the timeline of your research activities and milestones
• The Project Plan View will help you break down your research proposal into smaller tasks and subtasks
• Use the Template Guide View to reference instructions and guidelines for each task and milestone
• Organize tasks into three different statuses: Complete, In Progress, To Do, to keep track of progress
• Update statuses as you complete tasks to stay on top of your project's progress
• Monitor and analyze tasks to ensure maximum productivity

By utilizing the Master Research Proposal Gantt Chart Template, you can effectively plan and manage your research project, ensuring its successful completion.

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A PhD timeline for finishing quickly [Free Gantt Download]

Navigating the labyrinthine journey of a PhD program is no small feat.

From the day you step into your graduate program as a bright-eyed doctoral student, you’re immediately thrust into a complex weave of coursework, research, and milestones.

By the second year, you’ve transitioned from coursework to research, laying the groundwork for your dissertation—a pivotal component in your scholarly endeavour. 

Come the third year, you face the critical oral examination, a hurdle that could make or break years of hard work.

But how does one streamline this multifaceted journey? The answer lies in a well-planned PhD timeline.

This blog serves as an invaluable guide for any PhD student looking to complete their doctoral studies efficiently, walking you through each milestone from coursework to graduation.

How to Begin with the PhD Timeline Planning?

Planning your PhD timeline is an essential first step in your PhD program.

Success in any PhD program depends, to a large extent, on effective time management and keeping track of progress through a thoughtfully crafted PhD timeline. 

Start with outlining all your major requirements:

• coursework,
• dissertation,
• and the expected time needed for each task.

I also highly recommend factoring in failure time – give yourself a little bit of wiggle room for when things, invariably – go wrong. 

It’s crucial to remain realistic about the time you can commit daily or weekly while keeping long-term goals in mind.

Regular check-ins on your PhD timeline and supervisor will help you stay on track and allow you to adapt if necessary.

Adjustments may be needed as you progress through your PhD program, but having a timeline as a guide can make the journey less daunting and more achievable. 

Elements to include in a 3-year PhD timeline

The initial stage in this timeline typically involves coursework, often lasting one year, where the student engrosses themselves in advanced study in their chosen field.

Once the coursework is done (USA PhDs), they focus on proposing, conducting, and presenting their initial research.

By the end of the second year, most students should have a clear direction for their dissertation, a core component of the PhD process.

In this third and final year of the PhD timeline, the student focuses primarily on completing their dissertation, which involves collecting data, analyzing results, and organizing their research into a substantial, original, and cohesive document that contributes to contemporary knowledge in their field.

Regular reviews and modifications of the PhD timeline may also be necessary to accommodate various unpredictable circumstances, thus making this timeline both a guide and a flexible workplan.

It is a significant tool in successfully navigating the maze of becoming a PhD holder. 

Create Your PhD Timeline for a 3 year completion

Creating a timeline for a 3-year PhD program requires careful planning, as you’ll have multiple milestones and tasks to complete.

This timeline may vary depending on your specific field, institution, or country, but here is a general outline you can use as a starting point:

Free Gantt chart excel template

Here is a free template you can modify for your own research:

Example Gantt chart for a USA PhD

Here are some common steps involved in completing a PhD, which I’ll use to create the Gantt chart:

• Orientation and Coursework (Semester 1) : Familiarization with the university, department, and coursework.
• Coursework (Semester 2) : Continued coursework and possible teaching/research assistantships.
• Select Advisor and Research Topic : Usually done towards the end of the first year or the beginning of the second year.
• Preliminary Research : Initial research and literature review.
• Complete Coursework (Semester 3) : Wrap up any remaining required courses.
• Research Proposal : Develop a full research proposal including methodology.
• Qualifying Exams : Exams to transition from a Ph.D. student to a Ph.D. candidate.
• Begin Research : Start of actual research based on the approved proposal.
• Conduct Research : Data collection, experiments, and analysis.
• Intermediate Review : A review to assess the progress of the research.
• Write Papers : Start writing papers and possibly publishing in journals.
• Finalize Research : Final experiments and data analysis.
• Write Dissertation : Writing the actual Ph.D. dissertation.
• Dissertation Defense : Defending the dissertation before the committee.
• Graduation : Completing all requirements and graduating.

Example Gantt chart for a UK, European and Australian PhD

For Ph.D. programs outside the United States, especially in Europe and some other parts of the world, students often go straight into research without the need for coursework. Here are some common steps for such programs:

• Orientation : Familiarization with the university and department.
• Select Advisor and Research Topic : Usually done at the beginning of the program.

Wrapping up

The journey to earning a PhD is complex and demanding, filled with academic milestones from coursework to research to dissertation writing.

The key to a smooth and efficient doctoral journey lies in well-planned time management—a structured PhD timeline.

This blog serves as an invaluable guide, offering detailed tips for planning out each academic year in both U.S. and international PhD programs. It emphasizes the importance of starting with an outline of major requirements and factoring in “failure time” for unforeseen challenges.

For those looking to navigate their PhD journey in three years or beyond, having a flexible but comprehensive timeline can be the compass that guides them successfully through the academic labyrinth.

Whether you’re just starting out or already deep into your research, the principles and strategies outlined here can help streamline your path to that coveted doctoral hood.

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

Thank you for visiting Academia Insider.

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Gantt Chart Research Proposal

The #YouOnlyLiveOnce mindset thrives in the spirit of spontaneity and adventure. Although it can be fun, #YOLO will spell disaster outside the party scene. It is a terrible career and life advice that is equivalent to flushing your time and resources down the toilet. Smart and strategic project planning is the spine of every successful academic or business undertaking. Whether you are a student or a professional, you will benefit from mapping out your projects with Gantt charts and other progress-tracking illustrations. We have prepared the following pointers that will help you on your next big move.

21+ Gantt Chart Research Proposal Templates

Gantt charts are a useful productivity apparatus for project management. They are a bar chart derivative for task scheduling and progress tracking. The user plots the activity progress along the y-axis, with respect to the indicated time on the x-axis. The leftmost column contains the list of tasks while the top row displays project dates in uniform intervals. This chart is useful in visualizing the schedule of activities for your research proposals . When you use Gantt charts, you can monitor if your project goals are in sync with the actual work timeline.

1. Restaurant Gantt Chart Template

• Google Docs
• Google Sheets

Size: A4 & US Letter Sizes

You see the potential of a trend in increasing the revenue for your restaurant. How do you convince the management that your plan will work? Other than persuasive and well-researched content, your market research plan should contain a feasible work timetable. A realistic schedule of activities ensures that your proposed project is not just theoretical and that investing in it would not be a waste of resources. A Gantt chart works best for project timelines because it makes the project’s progress easy to monitor and relay. Add this template to your market research proposal!

2. Free Excel Gantt Chart Template

Size: A4 & US Sizes

The early Gantt charts were successful even before computers became mainstream in offices. Back then, you had to draw the charts manually. This means that when there would be revisions to the project proposals , you are required to recreate the entire diagram. The success of Gantt charts would not have survived the rigors of modern workspaces if there was no computer program for them. Fortunately, we have programs like Microsoft Excel and Apple Numbers where we can amend details without scrapping the entire chart. Get this free Gantt chart template now!

3. Free Progress Gantt chart with Events Template

There would be times that our project advisers would need a quick update on the progress of our research study. Give them a fast rundown of the development with this Gantt chart template! It gives a quick overview of the pace of the activities through percentage. It has a simple interface simple and is easy to navigate. You can also use this template when you’re presenting the progress of a specific task and its subtasks. Are you worried that adding a new activity might overlap with your previous assignments? Avoid that with this downloadable template!

4. Free Yearly Project Management Gantt Chart Template

Research, especially when it is an individual project, will challenge a person’s organization and project management competence. You will need to complete one task before you can proceed to another in your methodology . If you lag on one of your tasks, there will be a domino effect, and you will fall behind schedule. Even though some research studies can take a whole year or more, people usually find themselves short of time. Do not fall prey to this by being committing to a realistic schedule. Get started with this yearly Gantt chart template!

5. Free Sales Activity Gantt Chart Template

Instead of just plotting your research activity progress with respect to project dates, you can also monitor how much of the work is done! Although this is a sales activity template, you can use the same format for your research proposal . Each task is listed in the first column, while the percentage measures the amount of work done. With this monitoring format, you can picture the development of your research and the momentum of the activities. Boost your productivity with this free Gantt chart template now!

6. Free Marketing Plan Chart Template

With this Gantt chart template, make sure that you don’t fall behind your target deadlines again! The layout is specific down to the weeks of the month. You will be able to indicate at which week your research team started and completed the task. Did you hit the time allotted for each activity? The expected duration is placed next to the activity column for reference. You can use this template to present the schedule of events in your research proposal. The best part is that unlike other charts, you can keep updating this timeline during the entire project!

7. Free Basic Gantt Chart Template

The construction of the  Hoover Dam  started in 1931 and finished ahead of schedule. During the planning and construction, engineers referred to Gantt charts to keep track of the progress. Today, the charts are useful in different fields that need progress-tracking and project forecasts. It is helpful in your research proposals because you can define the timeline of your research as well as continually update the document for revisions. It is a reliable organization tool that you shouldn’t be sleeping on. Make use of such convenience in your research proposal with this template!

8. Free Monthly Gantt Chart Template

Gantt charts are an indispensable tool for project management. It gives you a birds-eye view of the entire research progress. Are you running out of time? Which of the following tasks can you adjust the schedule for? You can refer to it when you need to add or modify the activities. Monitor your progress better from start to end with this editable template! The design looks professional, and it won’t clash with the formality of your document. The landscape orientation lets you include more details into your timetable.

9. Research Proposal Gantt Chart Template

Size: 35 KB

10. Qualitative Research Proposal Gantt Chart Template

Size: 42 KB

11. Research Proposal Timeline Gantt Chart Template

Size: 38 KB

12. Nursing Research Gantt Chart Template

Size: 34 KB

13. Marketing Research Gantt Chart Template

14. Thesis Proposal Gantt Chart Template

Size: 30 KB

15. Sample Proposal Gantt Chart Template

Size: 37 KB

16. Medical Research Gantt Chart Template

17. Dissertation Research Gantt Chart Template

Size: 43 KB

18. Dissertation Proposal Gantt Chart Template

19. Business Research Gantt Chart Template

Size: 33 KB

20. Ph.D. Plan Gantt Chart

Size: 630 KB

Gantt charts are being used in doctoral dissertations as well. The attached PDF file is an example of a research timeline of a Ph.D. candidate. Most Gantt charts are in a landscape format to accommodate more content. The proponent structured his semestral schedule of activities in a monthly-basis. The designation of each main goal with different colors is smart. The chart shows that the proponent performed various activities under different goals per semester. Without a physical map, it is hard to picture the progress of his tasks. Like this Ph.D. candidate, organize your research endeavors with a Gantt chart!

21. Survey Planning Gantt Chart Sample

Size: 262 KB

Surveys are one of the effective methods of obtaining relevant information to answer queries. Despite its practicality and capacity to provide reliable data, the method isn’t a one-step process. You wouldn’t want to spend your resources on information that isn’t worth its price. You have to make sure that you get the right answers. You have to test the survey design first to a few people. Then there is still data analysis and report of findings. Is this method suitable for your research given the time available? Gain a reliable foresight by including a Gantt chart for your research proposal! Refer to this sample chart for guidance!

22. Task Gantt Chart Template

Size: 286 KB

A crammed research paper is not a good research paper . In the academe, students are given due dates to fulfill parts or sections of their thesis. Manage your deadlines well by tabulate your tasks and progress. By doing so, you can budget your time and adjust your working pace. Supplement your school hustle with a Gantt chart! It can be as straightforward as this sample, but its rewards on your scholastic performance are priceless!

Proposal Maker

Text prompt

• Instructive
• Professional

Generate a proposal for a new school recycling program

Compose a proposal for a school field trip to a science museum.

5 Types of GANTT Charts for PhD

“GANTT chart is so crucial for PhDs. It helps them to divide, manage and arrange their PhD goals. Universities seek one from every student. So what are those 5 types of PhD GANTT charts that every PhDs need? Let’s find out.”  

A doctorate is the highest academic honor that every graduate is willing to achieve. Unfortunately, only some can manage to go for it. The journey of PhD is full of hurdles and hassles that students are often unaware about.    

It’s more an honor and thus difficult to achieve too but not impossible, certainly. Scholars often get stuck, fail and eventually drop their PhD, because of the lack of a single basic thing– planning. Every PhD is similar– Everyone has to do research, that’s it. 

However, it’s so true that doing research in some fields– like life science and biology or any other STEM subject – is quite hard and lengthy. But the sheer process is the same. Students fail because they fail to structurize their work. 

So how can we greatly succeed in our PhD endeavor? The answer is simple— by planning your work– not in mind, on paper actually in your daily life, for a year and the entire tenure of PhD. That looks nearly impossible, right?  

Planning your entire PhD, research work and writing assignments aren’t that difficult. Using a GANTT chart or preparing your own, you can manage all the stuff easily. You can design your goals and track them for your entire PhD. 

In this article, I’m gonna explain 5 types of PhD GANTT charts that every PhD student should know about.  

Stay tuned. 

5 Types of GANTT chart for PhD

36 months gantt chart for phd , phd gantt chart for research , gantt chart for thesis writing , gantt chart for daily schedule, progressive research chart.

Every scholar must have a 36-months (3-year) GANTT chart for their PhD. And let me tell you that universities also ask for one. So you must have it. Usually, the ideal PhD duration is 3 years, though students can ask for an extension. 

Along with their research project, universities ask to submit a fully planned GANTT chart for 3 years. In this planner, you have to enlist all your goals, research work, objectives and progress you would make each month. 

You have to decide and draw how much time you would give to each assignment/task. And accordingly, you have to work. Major goals in this chart would be

• Course work
• Pre-research work
• Research work
• Post-research work 
• Thesis writing 
• Research paper writing 
• Thesis submission. 

Each goal has an individual task too— For instance, during the pre-research phase one has to prepare their PhD research title, synopsis, and research project and send them for approval. I have enlisted all goals, individual tasks and time required to achieve each in this GANTT template. Download it. 

Preparing this chart will help you to monitor, assist and track your PhD progress in a real-time manner. Keep in note that this is a kind of goal-achiever chart, mark each goal as “complete” you achieve.  

Research has been such a crucial parameter in PhD. Every research starts with sample collection and ends with data collection. The stepwise process of PhD research included many other important steps. 

One trait of research is ‘uncertainty’. Research is a highly unpredictable process, no one, literally– no one can predict the results and define the time frame. However, you have to make a time frame for your research. 

Put simply, you have to allot time to every research goal, which certainly increases the probability of maximizing your chances of success. So what should be the process here? 

Divide your research process into steps (our previous article will help with this). Understand the importance of each research goal and accordingly allot time. For example, 6 months for sample collection or 3 months for validation, etc. 

Then go to the GANTT chart planner and prepare a chart for a research goal against the time required. You can also add other elements like real-time monitoring, color code and progress graph. That’s totally up to you. 

Here I have one for you. Please visit it and download it. 

This PhD research planner template would increase your chances of success. 

Yet another crucial goal of any PhD is thesis writing, and it should progress simultaneously with your research. Meaning, you should have to write in your free time during/while you do lab research.   

PhD thesis is a mountainous task of writing 200 pages– structured and organized assignment. Common thesis parts are– the introduction, review of literature, methodology, results and discussion, interpretation and references. 

Besides many other things are also included in the thesis, to know more read this article— How to Write a PhD thesis?

As we aforesaid, research is an uncertain process but not writing. You can manage and control your PhD writing assignments by only preparing a single GANTT chart. Note that writing for PhD takes a huge proportion of your time. 

So planning for writing a thesis is crucial too. Prepare a chart for thesis writing goals against the time required– For instance, 2 months for introduction, 7 months for review of the literature and so on. 

 Give each writing goal a different color and monitor the progress. Check out this GANTT chart for more detail. 

What is the ultimate goal of any research scholar? To achieve the PhD degree, right? No. it’s to achieve the PhD degree in a given time. I.e. in three years. Hence, to complete such a huge task in a given time frame you have to manage things at a micro-level. 

Zero-date planning and micro-management help you to get success in a quick time. Now, you may wonder how it’s possible. The simple answer is by planning every day, 365 days of the year 1,095 days of the entire tenure. 

My ultimate advice to every PhD student who wishes to succeed in their research is to prepare and manage your daily schedule. The importance of a daily schedule and how to manage it is explained in our previous article, here it is— What should be a daily routine for PhD Students? Our proven checklist .

Plan your day on an excel sheet in the form of a GANTT chart. Try hard to follow it every day and you would see magical results in the long run. Daily planning (using this simple GANTT chart) helps every one of our PhD research students. 

Prepare your daily schedule– activities you are doing, want to do and you have to do, give it a specific time and stamp it in the form of a chart. The fun part is you can use different colors to track your activities. 

For example, Read if fails to achieve a goal or green for achieved goals. Take a quick look at one of my student’s GANTT daily charts.  

Every PhD should have a progressive research chart there on their PhD. You have to lead it and apply to monitor how much progress you have done in your semester or in a year. It’s progressive means you have to update your goals, otherwise, it will consider it as “failed”  and mark it as unachieved. 

I plan to prepare one progressive and real-time chart, when you set a start and end date, it starts the tik-tik toward a deadline. I will update it later in this article. 

Wrapping up

After reading all these, you wonder if it’s difficult to prepare all this stuff and manage. Let me tell you that you do not need to waste your time on such things. Just focus on your research. We already have “ready-to-use templates” in a single place. 

Please visit this page to access a single or all GANTT chart. You can use it. I hope you like this article. Please share it and don’t forget to check out our templates. 

Dr. Tushar Chauhan is a Scientist, Blogger and Scientific-writer. He has completed PhD in Genetics. Dr. Chauhan is a PhD coach and tutor.

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The Research Whisperer

Just like the thesis whisperer – but with more money, how to make a simple gantt chart.

In every grant application, I want to see a simple visual guide (a Gantt chart ) that shows what you are planning to do. It is the perfect time to plan your project clearly. It shows the assessors that you have thought about your research in detail and, if it is done well, it can serve as a great, convincing overview of the project.

Clearly, these charts are hard to do. If they were easy, more people would do them, right?

Here are five steps to create a simple guide to your research project.

1. List your activities

Make a list of everything that you plan to do in the project. Take your methodology and turn it into a step-by-step plan. Have you said that you will interview 50 people? Write it on your list.  Are you performing statistical analysis on your sample?  Write it down.

Check it against your budget. Everything listed in the budget should also be listed on your uber-list? Have you asked for a Thingatron? Note down that you will need to buy it, install it, commission it… What about travel? Write down each trip separately.

2. Estimate the time required

For each item on your list, estimate how long it will take you to do that thing. How long are you going to be in the field? How long will it take to employ a research assistant? Realistically, how many interviews can you do in a day? When will people be available?

Initial meeting: about 3 weeks to find a time. Desk audit: 4 months. Draft key elements: about 1 week each. Testing: about 1 week each, but can start organising as soon as first element is drafted. Write up: 2 months. Final report: no time, really – just need to find a time to meet.

Generally, I use weeks to estimate time. Anything that takes less than a week I round off to a week. Small tasks like that will generally disappear from the list when we consolidate (see Step 4). Then I group things together into months for the actual plan.

3. Put activities in order

What is the first thing that you are going to do?  What will you do next? What will you do after that?

In the comments, Adrian Masters provided some great questions to help with this stage: What do I need to do by when? What do I need from others & when? How do I check that I am still on track?

One by one, put everything in order. Make a note of any dependencies; that is, situations where you can’t do one thing until another is started or finished. If the research assistant is going to do all the interviews, then the interviews can’t start until the research assistant is hired.

Where possible, you should eliminate as many as possible dependencies. For example, if you can’t find a decent research assistant, you will do the fieldwork yourself (but that might mean that work will be delayed until you finish teaching). It isn’t a necessary step to getting your time-line in order, but it is good project management practice.

In the comments, Amy Lamborg pointed out that you might want to work backwards . If you have a fixed end date, you might want to “…build back towards the project start date, then jiggle everything until it fits !” If you want an example of this, have a look at the post “ Work backwards “. It is about writing an application, but the principle of starting with the fixed end date and working backwards still applies.

4. Chunk it up

Now that you have an ordered list, and you know how long everything will take, you need to reduce the list without losing any specificity. At the same time, if you are combining tasks, you might want to add a bit of time as a contingency measure.

Meet with partners: 3 weeks. Review data protection regimes: 4 months. Draft three key elements: 3 months. Test three key elements: 3 months, with some overlap. Analyse test results and report: 3 months.

How you divide up your time depends on your project. If it is only one year long, you might list items by month. If your project is three years long, then you might list items by quarter. If you are planning over five years, you might break it down to six-month periods.

5. Draw me a picture

If you use project management software to manage your project, and you are comfortable with it, then use it to produce a summary of your project, too.

Most project management software (e.g. like Microsoft Project) will allow you to group activities into summary items. Chunk your tasks into major headings, then change the time interval to your months, quarters, half-years, or whatever you have chosen to use.

Or you can just draw it up with word-processing software (which is what I always do), spreadsheet software, or even hand-draw it.

Frankly, I don’t care – as long as it ends up in your application!

Also in the ‘simple grant’ series:

• How to write a simple research methods section .
• How to make a simple research budget .

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62 comments.

This is useful. I’m writing my first SERIOUS research proposal for my PhD. Obviously not something I’ve ever done before so all advice is greedily welcome.

My best advice – write something quickly and then get someone else to look at it. I’m a big fan of quick iterations to get started.

Your readers might be interested in Tom’s Planner ( http://www.tomsplanner.com ). It’s a very easy tool to help you create a schedule or project plan (and there is a free version). On our blog we have a bunch of guest blogs about planning your thesis or dissertation with a template and example to help you get started.

The free version is a farce you cannot print, export or do anything but view it online. So don’t waste time with this product it is not a real proof of concept.

Sometimes, when the chunks are too big, you end up failing to understand what’s in those chunks, then your estimate ends up WAY off when you realize the extra work you didn’t consider might go into a give task.

That looks like a useful technique for getting the right information together for a Gantt. I’d be interested in any techniques for step 5. It’s something I’ve done recently as part of my first year PhD report and I wrote about how I produced my Gantt chart here: http://phdtools.blogspot.com/2011/08/creating-gantt-charts.html

I can’t imagine many people use MS project to manage their entire PhD (I could be wrong?) therefore it seems a bit excessive to use it just for a Gantt chart. Equally I find Excel plots look a bit naff and it’s difficult to show linkages between items.

“I’m not looking for a tool to perform PERT or CPM or do resource levelling for me.”

Absolutely! I just want to plug in my info and get a simple image out. How hard is that?

I’m not a big fan of big-iron project management tools either. More time seems to go into managing the information than getting actual work done.

I do think that most group projects that are going to last twelve months or more could do with a simple project management tool, though. I’m a bit of a fan of Basecamp , even if it doesn’t draw Gantt charts.

Of course, everybody has to understand the tool and want to use it, which is a different matter.

Thanks for the post.

I’m currently trying my hand at project management software, but I seem to find it easier to simply write down stuff in a piece of paper before committing it to electronic format. Anybody else has the same issue?

Absolutely, Carlos. As someone who has managed a big project that included spending a lot of time wrangling MS Project, I’m a big fan of just scribbling it down on paper and then mocking it up in MS Word.

[…] How do you create a Gantt chart?  The best advice we have seen is at the useful Research Whisperer blog, where they list 5 steps to creating your very own Gantt Chart in the post ‘How to make a simple Gantt chart’.  […]

Excellent introduction to project planning. I’ve seen recent examples of project managers jumping into MS Project without this level of thinking, with predictable results.

Questions that should help (and which you would need to answer anyway when asked by seeking funding or approval) include: What do I need to do by when? What do I need from others & when? How do I check that I am still on track?

Build those answers into the simple paper approach above, and you’ll have covered the critical project basics (activities, resources, dependencies, scheduling, milestones and checkpoints)

Like Liked by 1 person

Thanks, Adrian.

I liked your questions so much, I added them into the original post. 🙂

An Excel bar chart is pretty much all you need to create a Gantt chart. Unless of course you intend to explore resourcing and costs.

Your info really helped me by doing my D.T ( Design Technology) homework. Thank You 🙂 Eirene Masri From Jordan, Amman

Thanks for your comment. It made me smile. 🙂

I haven’t been to Jordan for a very long time, but I had a great time when I was there.

[…] that you are going to do?  What will you do next? What will you do after that? In the comments, Adrian Masters provided some great questions to help with this […]

Thanks for this particular piece of ‘whisper’… I was in a dire need of a ‘quickie’ method to make a simple Gantt Chart. 😀

Cheers, Yan London

No worries, Yan. Happy to help.

[…] Jonathan. “How to make a simple Gantt Chart” The Research Whisperer. 13 September […]

I have just gone through.Iam also planning to undertake a phd programme and would want to recieve guild as i make progress using gantt Chart

Reblogged this on Queer Fear: Alternative Gothic Literary and Visual Cultures and commented: Stumbled across this useful piece on the use of Gantt charts in research projects. I realise this may seem rather common knowledge to scientists but as a Arts and Humanities-based person I found it gave useful insights for new researchers.

Thanks, Hanoconnor.

I suspect that there are plenty of science people who don’t get any formal training in this, either.

good job. very helpful

[…] Read More At: https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/ […]

This is my first time using a Gantt chart in research paper.. hmm. thanks for the info. 🙂

Gantt charts are really useful. Thanks for posting this information about gantt charts. This is a very informative post and very helpful, too.

Thanks Jonathan. I have just completed my first Gantt chart for my Doctorate in Health. I was beginning to get a bit jumpy about some of the very involved instructions I had found previously so your ‘idiots guide’ was really helpful.

No worries, Ade.

Happy to help. Good luck with your doctorate.

I have been using a Gantt chart to plan and track my doctorate since I began last year. It’s just an Excel spreadsheet but suits my purposes, very simple. One thing I’ve found useful us to mark all the highlighted cells bright blue initially, for ‘future action’. Each week, I update that week’s column to green (completed) or red (overdue). This gives me good feedback not only about where I need to change the priorities on my current ‘to do’ list, but is a very satisfying display of how much I’ve already done.

I love Excel, postgradpanda. I reckon that seeing the blue change to green would be very satisfying.

Thanks for this.

[…] https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/ […]

Thanks for this. It helped me alot for doing our work schedule in research for short allotted time.

Ohh Thank God Jonathan for that!! you have no idea how much you saved my life.. I was having a real hard time planning my first ever research proposal Loved it alot.. Looking forward for much guidance along the path!!!

Sruti… (From a far far away land.. INDIA)!! 🙂

Thanks, Sruti

Happy to help.

Sruti was right. It’s very helpful to me as well. Saves me a lot of trouble. Keep it up Jonathan.

No worries, Paul

Are you a commercial representative for Ganttic, or did you link to them because you like them? Just wondering.

[…] published a short article about doing research in academia. Some of their articles are mundane (How to make a simple Gantt chart), whereas others are more esoteric (Hashing it over) and heartfelt (Academic […]

[…] out your timeline and your budget. Working up a Gantt chart for your project will force you to think about how long different phases of the project will take. This is important […]

list any six elements that go into the format of a research report?

Hi abukamara

I don’t have a set list. It depends who your audience is, and what sort of report you are writing.

I’m usually helping people to write grant applications, where the format is set by the funding agency. They make it pretty simple, really – they generally tell you exactly what they want.

[…] logframe analysis is well worth reading, while the Research Whisperer explains how to make a simple Gantt chart. And Mind Tools overviews a range of project scheduling tools as does this from MIT. Over at […]

[…] take you three or maybe three-and-a-half years. However, PhDs in my area rarely follow the sort of gantt chart anybody approving funding, ethics clearance or candidature milestones might approve. A tangent I […]

[…] How to make a simple Gantt chart – Jonathan O’Donnell. […]

Jonathan, i suppose that you should try more intuitive service) My experience in project management tells me there are a lot of comlicated tools such as MS Project. After years of searching and trying (Wrike, Liquid Planner, Smartsheet) i start using GanttPRO, especially because of its simplicity and high visibility. So try GanttPRO to facilitate workflow.

[…] O’Donnell, J 2011, How to make a simple Gantt chart, The Research Whisperer, weblog, 13 September, viewed 23 April 2017, < https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/&gt ;. […]

[…] research design is important. Following the steps outlined in O’Donnell’s (2011) blog How to make a simple Gantt Chart, I constructed this graph and a risk matrix to ensure that my time was used efficiently. […]

[…] Other tips on Gantt charts, including how to make one manually: https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart […]

Thanks Jonathan! I am a grant writer, and your post is a great reminder that I should probably make a timeline visually appealing, like your hand-made Gantt. I’m going to do it!

I wanted to point out that for a grant funded project (which often has a specified end date by which the money must be spent), I often find myself making a timeline backwards. That is, I start creating the timeline from the specified end date, and then ask myself the questions that Adrian Masters posed: What do I need to do by when? What do I need from others & when? I build back towards the project start date, then jiggle everything until it fits!

BTW, did you know that in your text descriptions of the example timeline, the time is in weeks, but in your Gantt chart the time is in months? I have a feeling that you really meant for these to match….

Like Liked by 2 people

Thanks, Amy

This article has been viewed over 150,000 times, and you are the first person to point out the weeks / months issue. I’ve fixed it now (although it is a bit of a bodge).

I agree with the backwards process, so much so that I wrote a post about it: Work backwards . It is about the grant writing process, but the principle is the same.

This particular instance was one of those rare times when I truly didn’t have an end date, and could work out the actual time the project would take (surprise – it took longer).

I’ve added a bit into the post about working backwards. Thanks for that.

Proofreading touchdown? You just made my day! Thanks for this, and for Research Whisperer in general. I am probably not really your intended audience, but I get a lot of value from all the posts. You-all do good work!

[…] Research Whisperer. (2016). How to Make a Simple Gannt Chart.[online] Available at: https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/ [Accessed 14 Mar. […]

[…] O’Donnell, J 2011, ‘How to make a simple Gantt chart’, The Research Whisperer, 13 September, viewed 13 April 2018, < https://theresearchwhisperer.wordpress.com/2011/09/13/gantt-chart/&gt ;. […]

[…] you know how to make a simple Gantt […]

[…] How to make a simple Gantt chart: This article provides steps on making a Gantt chart (generally, not specific for PhD). […]

[…] “How to Make a Simple Gantt Chart,” by Jonathan O’Donnell on The Research Whisperer […]

[…] analysis of all their blog search terms. His analysis  showed lots of people were looking for how to make a simple Gantt Chart. Jonathan’s excellent analysis left me wondering: what do readers think is ‘high value […]

If your university has the Microsoft suite of programs Viso (I think it is called) is easy to learn the basic functions to make a Gantt and the nice thing is that when you change a date the program moves the bars for you so fewer errors 🙂 winning.

Thanks, Wendy. Good advice.

[…] complex, messy, and not as linear as suggested by the timeline of activities we outline in project Gantt charts. During my doctorate, there were twists and turns as I made decisions around which literature to […]

[…] webinars should I register for? What about grants? Reading groups? Mentoring? How exactly does a research GANTT chart work (or does it)? How can I get research and writing done without sacrificing my entire summer on […]

[…] my various projects. This method was originally inspired by two academic Gantt chart enthusiasts (one, two). However, I found that the traditional way of setting up a gantt chart (with the projects on […]

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What Is a Gantt Chart? (Examples & Templates)

Presented by projectmanager, the gantt chart software used to plan over 2 million projects. make a gantt chart in minutes.

What Is a Gantt Chart? Definition & History

What is the purpose of a gantt chart, what is included in a gantt chart, what is a gantt chart used for, how are gantt charts used in project management, gantt chart examples.

• Free Gantt Chart Templates

How to Use a Gantt Chart

Benefits and advantages of a gantt chart, disadvantages of using a gantt chart, gantt chart alternatives, what is gantt chart software.

• How to Make a Gantt Chart With Gantt Chart Software

Who Uses a Gantt Chart?

Gantt chart video for beginners, gantt chart faqs.

A Gantt chart is a project management tool that allows project managers to create a project schedule by mapping project tasks over a visual timeline which shows the order in which they’ll be completed, when they’re due, their duration and other details about them such as their percentage of completion. Every Gantt chart has two main parts, a grid or task list on the left side and a project timeline on the right.

The Gantt chart was created by Henry Gantt in the early 20th century to improve project planning, scheduling and tracking by illustrating completed work compared to planned work. Today, project managers and team members use Gantt charts to plan projects, create a project schedule, allocate resources and track progress with just one project management tool.

However, there’s so much more to know about Gantt charts beyond a simple Gantt chart definition. In this guide, we’ll explore some of the main aspects that you need to know about Gantt charts including what they’re used for and the different methods and tools you can use to make one, such as Gantt chart software .

This guide also has examples and free Gantt chart templates you can use to get started quickly. We’ve even created industry-specific Gantt chart templates so you can create project schedules for your business in minutes.

At a basic level, a Gantt chart allows project, program and portfolio managers to easily map out project plans by organizing project tasks on a visual timeline. However, Gantt charts are used for many other purposes in project planning, project scheduling, project tracking and resource management.

With ProjectManager’s Gantt chart, you can assign tasks to your team members, set due dates, estimate costs and monitor progress in real time. The best part is that it can be used along with other project management tools such as kanban boards, real-time project dashboards, timesheets and team collaboration tools.

There are two halves to most Gantt chart tools you see online today. On the left is a grid that lists project tasks and important information about them and on the right, there’s the Gantt chart timeline, a visual representation of the project schedule.

Gantt Chart Grid

The grid of a Gantt chart is where you list project tasks and project scheduling details about them. The Gantt chart grid is the most important component of your Gantt chart because the data you enter here will be used to populate the Gantt chart timeline.

The more details about your project tasks you can add to a Gantt chart grid, the more aspects of your project plan you’ll be able to track.

Basic Gantt chart software only allows you to assign tasks to your team members and create project timelines based on the due dates and duration of your project tasks. However, more advanced Gantt chart software like ProjectManager enables you to track other areas of your project.

Here are some of the key aspects of your project you can track with ProjectManager’s Gantt chart grid.

• Task name: Briefly describe your task. You can also add more task details using other project views such as kanban boards and task lists.
• Task owner: Assign tasks to team members.
• Task priority: Set a priority level for all your project tasks so you can better allocate your resources.
• Project phases: In most projects, there’s a set of well-defined phases that are made up of related tasks.
• Work breakdown structure level: The work breakdown structure level is a number that allows you to understand the order in which project tasks must be completed and what project phase they’re in.
• Project milestones: Track project milestones, which are major events, accomplishments or deliverables in your project timeline.
• Resource requirements: Indicate what resources are needed to complete each project task, including labor and non-labor resources such as raw materials, equipment or machinery.
• Estimated & actual costs: Estimate costs for each project task, create a project budget and then log the actual costs as tasks are executed so you can determine whether your project is on, over or under budget.

Now, let’s go over the other half of any Gantt diagram, the Gantt chart timeline.

Gantt Chart Timeline

The Gantt chart timeline is a stacked bar chart where each project task is represented by a bar that runs on the horizontal axis. The task bars start on the date that the work is scheduled to start and end on the date when it’s expected to finish. The longer the bar, the longer the task will take.

But that’s not everything a Gantt chart timeline shows. Based on the data from the Gantt chart grid, ProjectManager’s robust Gantt chart timeline lets you zoom in on the following details of your project schedule .

• Due dates & task duration: Add planned start and planned finish dates and adjust them at any time by dragging and dropping tasks on the Gantt timeline. You can also compare planned vs. actual task duration.
• Task dependencies: You can also show the task dependencies in number form. Choose the “Linked From” column in the column settings. Task dependencies are represented as arrows that link tasks in the Gantt chart timeline.
• Percent complete: A figure, mostly always based on an educated guess by the project team, of how much work they have done and how much is still to do.
• Critical path activities: ProjectManager’s Gantt chart maker automatically identifies the critical path based on your project task list, dependencies and due dates.

Free Gantt Chart Template

Need help building a Gantt chart? Try ProjectManager’s free Gantt chart template and practice adding tasks, dependencies, phases, milestones and more on a dynamic Gantt chart.

On the left-hand side is the data grid, where the various phases of the project are outlined. Under each color-coded phase are the tasks associated with it, including WBS, assignees, due dates and other resources needed to execute the scheduled tasks.

The visual timeline on the right is where things get interesting. You can see the entire project in one place, dependent tasks can be linked and milestones added to indicate important dates. Put your Gantt chart knowledge to the test and build one today. Get started for free.

Because the Gantt chart is such a diverse project management tool for identifying timelines and task dependencies, it can be used in any industry or field. Here are some examples.

• Gantt charts in project management : Gantt charts compile the information project managers need to create a visual timeline that shows all the elements of a project plan in one place. With Gantt charts, project managers can schedule projects, allocate resources, set cost and scope baselines, and identify the critical path.
• Gantt charts in construction: Construction Gantt charts are used by project owners, general contractors and construction project managers to plan the different phases of a construction project, such as initiation, pre-construction and procurement. However, Gantt charts can also be used on a smaller scale to manage everyday tasks.
• Gantt charts in software engineering: Software engineering teams use Gantt charts to create project roadmaps , which are essential for task management when developing new products. This is done by simply mapping software development tasks on a timeline, just as if it was a project plan.
• Gantt charts in manufacturing: Gantt charts can be used to plan, schedule and track multiple aspects of the manufacturing process. For example, you can use Gantt charts to create product roadmaps, production schedules and map the product development cycle.
• Gantt charts in project portfolio management: Gantt charts can be also used to create a portfolio roadmap, which is a timeline that allows project portfolio managers and project management offices (PMOs) to track the progress of multiple projects.

These are only some of the most common use cases for Gantt charts, but they can be used for managing projects across industries. Now, let’s take a closer look at how Gantt charts are used in project management.

Gantt charts can be used to plan, schedule and track projects of all sizes and industries, mainly because they’re compatible with most project management methodologies , such as waterfall and agile.

Gantt Charts in Waterfall Planning

Waterfall project management consists in planning a project in sequential phases. These project phases are planned in advance and then executed in order from beginning to end without making many changes to the original project plan. Gantt charts are ideal to map out such projects as they allow project managers to visualize task dependencies and establish task sequences on a project timeline.

Gantt Charts in Agile Planning

Unlike waterfall, agile planning consists in planning short iterations of work of one to two weeks known as agile sprints , where teams plan and execute their work. They then have short meetings where they review their performance and plan the next sprint. While Gantt charts aren’t commonly used to plan sprints, they help agile teams to map out their project plan or product development roadmap at large, which lets them see the bigger picture of their projects.

These two project management approaches are used to manage most projects, even though there are other methodologies that can be used for specific industries or scenarios. However, the best way to understand how Gantt charts are used in project management is to look at some Gantt chart examples.

We’ve created two Gantt chart examples using ProjectManager to see how Gantt charts can be used for managing different types of projects. These Gantt chart examples show a schedule for a construction and a manufacturing project, which are two of the industries where Gantt charts are used the most.

In these Gantt chart examples, you can easily see:

• The Gantt chart timeline
• What the project tasks are
• Which team member is working on each task
• When project activities start and finish
• The percent complete for each activity and work package
• How tasks group together, overlap and link with each other
• Task dependencies such as finish-to-start, start-to-start, finish-to-finish and start-to-finish
• Milestones and project phases on the schedule

Construction Gantt Chart Example

This Gantt chart example shows a construction schedule that’s divided into six project phases: contracts, design, procurement, construction, post-construction and closing.

Defining project phases is the first step when using a Gantt chart for planning a project. It helps break down the project plan into smaller steps that are easier to manage. Once you’ve defined project phases, you can proceed to identify the individual tasks for each of them, as shown in the image.

Once you’ve identified your project tasks, you’ll need to add as much information as possible about them, such as their planned due dates, duration, dependencies, resource requirements, estimated costs and other relevant details.

Once you’ve added all these details to each project task column, the Gantt chart timeline will show your project tasks, their dependencies, assignee and percent complete.

The best part of using ProjectManager’s Gantt charts to create a project schedule is that you can simply drag and drop these bars in the Gantt chart timeline to adjust the project tasks’ due dates or their duration. You can easily add or remove dependencies and identify project milestones.

Our construction schedule Gantt chart template also allows you to use other advanced Gantt chart features such as creating project baselines, finding the critical path and tracking the resource utilization and costs for each of your tasks.

Manufacturing Gantt Chart Example

While managing the production process is completely different from managing a construction project , the steps for creating a schedule using a Gantt chart are the same. You’ll also need to define project phases, break down your project scope into tasks, identify dependencies and add project task details to the Gantt chart.

This Gantt chart example shows a manufacturing project that consists of creating a product from scratch and then creating a production schedule for manufacturing it. The phases for this manufacturing project are product ideation, design, prototyping, pre-production and production.

Our Gantt chart production schedule template allows you to track each step in the product development process, such as ideating your product, establishing its feasibility, creating a proof of concept, making a prototype, testing its quality and more.

Then, once you have a working prototype that’s ready to be launched into the market, you can use the Gantt chart to schedule the production process and estimate the time it’ll take to manufacture it, the needed resources and your production costs.

Using Gantt chart software for tracking the production process is ideal for manufacturing businesses that execute multiple projects simultaneously .

However, creating a Gantt chart from scratch can be an overwhelming process, especially for those who are just getting started with this project management tool. If you’re not ready to use Gantt chart software yet, you can try using a Gantt chart template for Excel, PowerPoint, Google Sheets or Word.

Free Gantt Chart Templates for Excel, PowerPoint & More

We’ve created several Gantt chart templates that can facilitate the process of creating and using a Gantt chart to manage your projects. Simply enter your project information and follow the instructions to create a Gantt chart for projects in minutes.

Free Gantt Chart Template for Excel

This free Gantt chart Excel template helps you build a Gantt chart and a project timeline in minutes. It gives you a visual overview of your entire project from start to finish.

Simply add all of the tasks needed to reach your final deliverable and manually update any changes during the execution of the project. It’s a great example of a Gantt chart in Microsoft Excel .

Free Gantt Chart Template for Google Sheets

This free Gantt chart template for Google Sheets is similar to an Excel Gantt chart, but it can be accessed by your team members online, instead of having to download a file and store it in their computers. This also means you can collaborate with your team online so any file changes can be seen by anyone with access to it.

Free Gantt Chart Template for PowerPoint

This free Gantt chart template for PowerPoint allows you to create a simple Gantt chart based on your project task names, duration and due dates. You can attach them to any PowerPoint presentation, which helps communicate the progress of your project in a visual format that can be easily understood by most people.

Free Gantt Chart Template for Word

While Microsoft Word might not be the first software you think of when looking for a tool to make a Gantt chart, it can be used to make Gantt charts. In fact, this free Gantt chart template for Word is as good as the Excel or PowerPoint Gantt chart. The key difference is that this Gantt chart template for Word is designed for adding a Gantt chart to project documents.

However, these free Gantt chart templates are best suited for creating simple Gantt charts , as they lack advanced project management features that are needed for larger projects such as resource management and cost tracking.

Now that we have more context about Gantt charts, let’s explore how to use a Gantt chart for planning, scheduling and tracking your projects . Below, we’ll explain some of the most common uses for Gantt charts in project management.

Create a Work Breakdown Structure

Before you can use a Gantt chart to create a project schedule , you’ll need to first identify all the individual tasks that make up the total amount of work that’s needed for your project. A work breakdown structure (WBS) is a tool that can help you with this process. It’s important that you do this during the project planning phase so you don’t miss any project tasks.

Create a Task List and a Gantt Chart Timeline

Now create a Gantt table by listing down your project tasks, their due dates, duration and any other details you’d like to track about them such has resource requirements or costs. Then Use this information to create Gantt chart timeline, which at a basic level should show the dates and duration of project tasks.

Identify Task Dependencies

One of the key aspects that differentiate Gantt charts from other project planning tools is that they allow project managers to identify and visualize task dependencies . A task dependency is simply the relationship project tasks have among each other that dictates the order in which they must be completed. While Gantt charts let you represent task dependencies, these can’t be automatically determined. It’s your responsibility as a project manager to define them, otherwise, the project schedule won’t be accurate.

Find the Critical Path of Your Project

The critical path of a project is the longest sequence of tasks that need to be executed. It’s important to determine what your critical path is because if those tasks are delayed the whole project completion will be delayed. Luckily some Gantt chart software alternatives will automatically do this for you.

Track Gantt Chart Milestones

Gantt charts allow you to track project milestones, which are important events that occur at some point in your project timeline. Project milestones can be used to create a milestone chart, which is a simplified version of your project timeline that summarizes major activities, project deliverables and accomplishments so that you can track how a project is progressing from a high-level view.

Allocate, Schedule and Track Resources

Gantt charts can be more than just a project scheduling tool, they can also be used to estimate what resources are needed to complete your project, allocate resources for the execution of work and track resource utilization throughout the project life cycle. ProjectManager’s Gantt chart, for example, syncs with real-time dashboards that allow you to monitor the utilization of project resources in real time and workload charts that let you balance your team’s workload.

Create Project Baselines and Compare Planned vs. Actual Results

Gantt charts should be used to map your project plan, but also record the actual results of your project. ProjectManager’s Gantt chart allows you to compare the estimated costs and due dates of your tasks against the actual values so you can determine whether your project is being executed within the boundaries of your project budget or schedule.

The Gantt chart is one, if not the most important project management tool to plan, schedule and track projects. Here are some of the main pros and cons of using Gantt charts to manage projects from any industry.

• Gantt charts allow project managers to turn complex project plans into a visual project timeline that’s easy to understand.
• Gantt charts are the perfect tool to compare the actual performance of your project team against the original project plan, schedule and cost baselines to determine whether a project is being completed on time and under budget .
• Gantt charts allow project managers to understand both the scope of a project and its schedule from start to end, including task dependencies.
• Gantt charts are also considered a resource management tool because they allow project managers to understand how they’re allocating their resources .

Even though Gantt charts are one of the most important project management tools, there are some cases in which they might not be the ideal solution.

• Gantt charts can be hard to understand for some team members and stakeholders who aren’t used to them.
• Not all Gantt chart software available in the market offers the same features, which is something to look out for as some lack important features.
• Other project tools such as task lists or kanban boards can be an easier method to keep track of tasks, such as when managing small teams, or short-term projects.
• Gantt charts operate in a linear fashion and aren’t very dynamic for agile projects.

Gantt charts are not the only project management chart you can use to create a project schedule or manage project tasks. There are other tools you can use such as PERT charts, kanban boards or network diagrams . Here’s how Gantt charts compare to these tools.

Gantt Chart vs. Network Diagram

Network diagrams are a project planning chart that can help you visualize the order in which tasks must be completed, so everyone on your team has a clear idea of how work will be executed. Additionally, project network diagrams can help identify task dependencies that might be in your project plan, which is an important factor to consider when creating a project schedule.

In project management, network diagrams are used as part of the program evaluation and review technique (PERT) and the critical path method (CPM), which are two important project scheduling methods.

However, network diagrams can only help you during the project scheduling process, but can’t be used for tracking the progress of your project, as they lack task, resource or cost-tracking features.

Gantt Chart vs. PERT Chart

PERT charts are a network diagram that allows you to map the task sequences that make up your project, estimate its total duration and identify critical path activities.

To do so, you’ll need to use the PERT chart formula, which factors in the start and finish dates of your project tasks, dependencies between them and estimated duration.

However, PERT charts aren’t as versatile as Gantt charts as they won’t allow you to assign tasks to your team members, create a project timeline or monitor the percentage of completion of tasks.

Gantt Chart vs. Kanban Board

Kanban boards are a popular task management tool that can be used for managing projects across industries. A kanban board consists of a set of columns and cards. The columns indicate the status of a project task, such as “to do” or “completed” while kanban cards represent project tasks.

Kanban boards are a great task management tool for managing the everyday tasks and workflows of your team but they won’t allow you to create a project timeline or get a high-level view of your project plan like a Gantt chart would. This makes Gantt charts a better tool than kanban boards for project planning and scheduling.

This doesn’t mean you can’t use Gantt charts and kanban boards for managing your projects. In fact, this is greatly advised, as each of these project management tools can help you manage your projects from different perspectives.

Once computers introduced new ways of working, project managers found they could save time in creating and updating their Gantt charts. Gantt chart software, also called project planning, project management, or even project scheduling software, was created to automate the process to support more advanced Gantt requirements like creating task dependencies, adding milestones or identifying the critical path of a project plan.

Watch the video below for a quick introduction to ProjectManager’s online Gantt chart maker and its benefits.

Many project managers traditionally used local desktop programs like Microsoft Project —and many still do. But today, most Gantt chart makers and project management software have moved online, enabling anyone to create shareable and collaborative Gantt charts and project plans.

Choosing the right project management tool for your team is an essential task, so we’ve reviewed the best free and paid Gantt chart software and ranked them based on their key features, pros and cons. It’ll help you better understand what to look for when comparing Gantt chart software.

Must-Have Gantt Chart Software Features

While no two Gantt chart tools are the same, there are key features that you'll need to get the most out of your Gantt chart tool:

Milestones are represented by a diamond symbol on the Gantt diagram and have no duration. A milestone marks the end of a piece of work, task sequence or project management phase. They’re often fixed dates or important dates on your project schedule that you need to be aware of. Read more: Learn how to use milestones in your scheduling.

Task Dependencies

These show which tasks are linked together. Links are shown with lines on the Gantt chart, and the arrow points to the task that comes next. Task dependencies can be set up as start-to-finish, start-to-start, finish-to-finish or finish-to-start. Read more: Learn how to manage task dependencies.

Summary Tasks

A summary task is a skinny ‘umbrella’ task above various individual tasks. It’s a good way of using a Gantt diagram to group activities together, especially as part of a project stage or phase. You can ‘roll up’ your tasks (in other words, hide them from view) so that only the summary task is shown. The summary task also displays the task progress with shading, so you can view the progress of all tasks underneath in that one bar.

Collaboration

A Gantt chart without collaboration is just a static plan. It’s nice to have, but it isn’t helping you advance the work your team is doing. Be sure that you can chat or comment around tasks to keep the workflow documented. Your team will then get alerts every time a task has been updated, so they know when new activity has occurred.

File Sharing

It’s important as you collaborate to also be able to attach files, images, videos or other notes to document the task progress and keep all the task information together. That way, you always know where to look to find the files related to the tasks you’re scheduling on your Gantt diagram.

Planned vs. Actual Progress

This is represented in a couple different ways on the Gantt diagram. Shading on the bar indicates how complete the planned work is. When the bar is shaded, the task is finished. You can also see just a view of the actual progress anytime in the settings. Don’t forget to set a baseline for the best tracking experience.

How to Make a Gantt Chart Online With Gantt Chart Software

Onboarding your team members with ProjectManager’s Gantt chart maker allows you to better plan, schedule and track all types of projects . Once you’ve invited your team members to the new Gantt chart tool, you can start improving the way you manage tasks, resources and timelines. But before we get to the benefits of using online Gantt chart software, let’s go through a step-by-step guide to making a Gantt chart in ProjectManager.

It’s easy for anyone to create a Gantt chart online in ProjectManager. You can import a task list from a CSV file, an Excel Gantt chart template, or a Microsoft Project file or create one from scratch. Unlike Gantt chart Excel templates, our Gantt chart maker does the heavy lifting so you can focus on what’s important.

Simply add project tasks to the tool, fill in the information and a fully-fledged Gantt chart will generate automatically. Our Gantt chart has advanced project management features that’ll let you set task dependencies, identify the critical path and use timesheets for resource tracking, just to name a few.

Also, since it’s an online Gantt chart maker, you and your team members can build the Gantt chart together in real time while you share files and documents with unlimited storage.

Now, without further ado, here’s a step-by-step guide to creating a Gantt chart with ProjectManager , one of the best Gantt chart software available in the market.

1. Create a New Project

When you first log in, you simply enter a project name and select “Create.” You’ll be directed to the Gantt chart view.

2. Add Project Tasks to Your Gantt Chart

As you add tasks, the default date will be today. Since you haven’t added a longer due date than today, the tasks appear in the Gantt chart tool to the right as circles, representing that they start and end today. The dotted line represents today’s date.

3. Assign Tasks to Team Members

You can easily assign or re-assign tasks to team members based on their availability in real time, which is ideal for workload management . When people are assigned tasks, their name appears above the taskbar on the Gantt chart. The Gantt chart maker lets you know whether your team members are available, or if they’re already scheduled for other tasks.

4. Add Due Dates to Your Gantt Chart

As you extend the start and end dates, the task bars on the Gantt chart view extend too, showing you how long each task will take. Add those dates under the planned start and planned finish columns.

5. Prioritize Your Project Tasks

The Gantt chart maker has a task prioritization feature that allows you to establish a priority level for each task so you and your team can focus your efforts on the most important activities. Best of all, this priority tag can also be used in other project views, like task lists and kanban boards for better task tracking.

6. Estimate Task Costs

Add the estimated costs for each task. Our Gantt chart maker helps you estimate labor costs for each project task based on how many team members are working on it and their hourly rate. On top of that, these labor costs are also updated on timesheets you can easily share with your team members.

7. Link Task Dependencies Using the Gantt Chart Timeline

Linking task dependencies is an advanced project planning feature that lets you create a realistic project schedule. There are four types of task dependencies that allow you to understand how your projects’ task sequences are interrelated. In the picture below, you can see how Gantt chart bars are connected by arrows, which indicates there’s a dependency between tasks.

8. Identify Critical Path Activities & Project Milestones

The Gantt chart maker automatically identifies the critical path of your project, which helps you focus on the critical tasks or the tasks that must be completed on time so that your project is completed on time. In addition, you can mark any project task as a milestone, which lets you pinpoint an important achievement, deliverable or the end of a project stage for detailed project tracking .

9. Customize Your Gantt Chart

You can customize your Gantt charts in whatever way suits your team. Here, you can see that different people are represented by different colors on the Gantt taskbars so it’s easy to see at a glance who is responsible for which tasks. Others might use colors on the stacked bar chart to represent different phases of a project or different teams responsible for a group of tasks.

10. Attach Files, Comments or Notes

When your team works collaboratively on an online Gantt chart maker, you can do so much more than just plan tasks. You can add images, videos, links, notes or comments right at the task level, so all the relevant task work is captured and easily accessible in one place.

11. Track Your Team’s Progress

All the updates on the Gantt diagram can be seen in one view. You can see what the team is working on and when tasks have been updated. Team collaboration is easy with online Gantt charts.

It used to be that Gantt charts were the exclusive tool of formally trained project managers. These were people planning complex projects of all different types: construction , engineering, military, manufacturing, infrastructure, IT and more. Creating long task lists and complex project schedules with lots of moving parts, required training in the art and science of task management, critical path analysis, baselining and so on.

Today, nearly everyone can use a Gantt chart to help them visualize their tasks. Because all the difficult work is now done by project management software, anyone can just create a simple task list , add start and end dates, and the software does the work instantly by displaying your tasks over a project timeline.

Gantt charts can be used by all kinds of teams, such as:

• IT & software development teams
• Project management teams
• Marketing teams
• Professional services teams
• Engineering & architectural teams
• Construction teams
• Manufacturing teams
• Product development teams

Here are some examples of potential users of Gantt charts:

• Project managers
• General managers
• Team leaders
• Operations managers
• Scheduling managers
• Marketing managers
• Executives such as CEOs & CTOs
• Anyone who wants an instant view of a project timeline

If you still need help setting up and understanding your Gantt chart, watch this video by Jennifer Bridges, PMP.

If you still have questions about Gantt charts, they should be answered in the following frequently asked questions.

Can You Make a Gantt Chart Online?

Yes, there are online Gantt chart tools such as ProjectManager that allow you to create a Gantt chart online without having to install any software on your Mac or PC.

Can You Make a Gantt Chart in Excel?

Microsoft Excel doesn’t have a Gantt chart feature but you can create one by customizing the stacked bar chart or using one of the free Gantt chart templates available online.

We’ve created a how-to guide with detailed instructions on how to make a Gantt chart in Excel from scratch. Learning to do so allows you to better understand how an Excel Gantt chart works as well as its key features and limitations.

Can You Make a Gantt Chart In Word?

Making a Gantt chart in Word can be very useful as most project teams use Word for creating their project documents. You can create a Gantt chart in Word by inserting a stacked bar chart into a document, adding your project schedule information (such as start, end dates and duration) and customizing the Gantt diagram for greater readability.

Then, once you’ve created your Gantt diagram in Word , you can copy and paste it into any project document you’d like such as a project plan or project proposal.

Can You Make a Gantt Chart in PowerPoint?

Like Word or Excel, PowerPoint allows you to insert stacked bar charts which can be transformed into a Gantt chart. We’ve created a how-to guide with detailed instructions you can follow along if you’d like to make a Gantt chart in PowerPoint.

The best part is that once you create a PowerPoint Gantt chart , you can use it for all your project presentations. Simply copy and paste the PowerPoint Gantt chart into a new presentation and edit its data.

Can You Make a Gantt Chart in Microsoft Project?

Yes, Microsoft Project is project management software equipped with a Gantt chart tool. Some of the key features of Microsoft Project’s Gantt chart are its cost and resource monitoring, critical path analysis, task dependency mapping and milestone tracking.

If you’d like to try Microsoft Project’s Gantt diagram, but need help to get started with this tool, check out our blog on how to make a Gantt chart in Microsoft Project . This blog also goes over the key features, pros and cons of a Microsoft Project Gantt chart.

Can You Make a Gantt Chart in Google Sheets?

To make a Gantt chart in Google Sheets, open a new blank spreadsheet, add the tasks data for your project (including duration, start and end dates), insert a stacked bar graph and then transform the bar graph into a Gantt chart. There are Gantt chart templates for Google Sheets too.

We also have a blog that explains how to make a Gantt chart in Google Sheets , with easy-to-understand steps and images, which makes it ideal for sharing with your team members.

What Does Gantt Stand For?

The Gantt chart was named after Henry Gantt , and many think he was the one who first had the idea of project planning on bar charts. This isn’t entirely true.

Left: Henry Gantt | Right: Karol Adamiecki

Karol Adamiecki devised the first Gantt diagram back in 1896. He was a Polish engineer turned management professor who came up with the idea of displaying processes visually so that he could make it easier to see production schedules. (He did most of his work in the steel industry.) He called it the harmonogram (a much better word) but Adamiecki published his articles on it in Polish and Russian, so the English-speaking world didn’t know much about it.

Henry Gantt had the same idea as Karol Adamiecki, but about 15 years later. In 1910, Gantt started planning visually with bar charts to allow supervisors in the steelworks to see if production was on track or behind schedule. It was Gantt’s name that got attached to this way of project planning, but today it’s generally recognized that Adamiecki had the idea first.

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• The Ultimate Guide to the Critical Path Method
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Gantt Chart for Thesis

You can easily edit this template using Creately. You can export it in multiple formats like JPEG, PNG and SVG and easily add it to Word documents, Powerpoint (PPT) presentations, Excel or any other documents. You can export it as a PDF for high-quality printouts.

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• Sample Research

FREE 10+ Gantt Chart Research Proposal Samples in PDF

According to the book “Mastering the Gantt Chart,” the use of the Gantt chart allowed for real progress and advancement in industrial management in the early 20th century. By using a simple and powerful graphical representation, a specific research or work project can be accomplished easily. In this article, we will discuss beneficial steps of creating a proposal for your Gantt chart  research , plus we have various downloadable proposal templates for you to use. Keep on reading!

Gantt Chart Research Proposal

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A Gantt chart research proposal   is a useful document that comprises main goals, objectives, and methods or strategies established by the researchers in demonstrating the specific timeline and progress, or the essential tasks and time intervals of a particular project.

Being an effective researcher, you need to really learn and apply the significant process and skills, improve your skills, and fully develop a unique end product. In this matter, we suggest that you follow the steps below while freely using one of our templates in this article:

Before anything else, you need to identify the research problem, and define specific goals, and objectives in creating a research proposal for your thesis Gantt chart.  Be inspired by the words said by Henry Davod Thoreau: “If you have built castles in the air, your work need not be lost; that is where they should be. Now put the foundations under them.”  So, establish a solid foundation of your proposal by creating your goals.

The second step that you should do is collecting and evaluating important data for your proposal. The information you collected will help you to gain valuable information on how you can manage and structure your plan properly. Donato Diorio said: “Without a systematic way to start and keep data clean, bad data will happen.” To maintain order and harmony in your work, use some quality research and analysis methods on your data.

Then, you need to explain thoroughly the different kinds of methods and strategies that you are planning to use for your research study . An Indian actor named Ashish Vidyarthi said: “We make life difficult, and then we try to solve it. My methodology is to simplify things and share them with life examples.” Avoid setting up complicated methods but opt for simple yet effective ones. Also, make a clear list of activities that you need to include for your plan, and sequence them in the proper order.

You need to indicate an estimated time for each item or activity on the list of your research proposal. This will show some clarifications for your readers or evaluators to know if you have allocated enough time to finish your proposed research paper. 

To create a Gantt chart, you need to review the scope baseline, and create and sequence activities. Then, estimate your resources and time durations. Later on, you can develop a structured schedule.

Write a catchy title and compelling introduction and a resource review. Describe thoroughly the implementation of your methods. Predict your results. Discuss the possible effect of your results.

An example of a Gantt chart is a bar chart that portrays the beginning and end dates of various elements of a certain project such as resources, milestones, tasks, and dependencies.

A good Gantt chart should have a sufficient time duration or time frames which can be precisely estimated. Include a hierarchical list of goals or work divisions, with tasks and subtasks listed below them.

Therefore, writing a proposal for your Gantt chart research may not be an enjoyable task to you in the first place yet despite the difficulties, you eventually find them to be achievable, inspiring you to perform your best in completing your research work. For planning and scheduling projects, you need to be an expert in using a Gantt chart. So, we recommend that you get a proposal template today to work efficiently on your thesis research project! 

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13+ SAMPLE Gantt Chart Research Proposal in PDF | Excel

Gantt Chart Research Proposal | Excel

13+ sample gantt chart research proposal, what is a gantt chart research proposal, different uses of gantt charts, basic components of a gantt chart research proposal , how to write a gantt chart research proposal, what are some examples of a gantt chart research proposal, why is a gantt chart useful, what are the essential components of a gantt chart, what are the advantages and disadvantages of gantt charts.

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1. business plan, 2. design project, 3. event planning, 4. software development, 5. social media, step 1: create a compelling cover page , step 2: identify the research problem, goals, objectives and desired outcomes, step 3: demonstrate the research activities and plans using a gantt chart, step 4: indicate the value, budget and other components of the research project, step 5: prepare the final draft, share this post on your network, file formats, word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates, you may also like these articles, 25+ sample construction company proposal in ms word.

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A Gantt chart is a form of bar chart illustrating a schedule of a project . It has been named after its inventor, Henry Gantt, who designed such a chart around 1910–1915. Some modern Gantt charts also display the relation of dependence between the current status of the schedule and related activities. In other words, the chart illustrates the project’s breakdown structure by showing the start and finish dates as well as different relationships between project activities, helping you monitor the duties against their designated time or predetermined milestones.

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Step 2: make a bar chart, step 3: add data, step 4: add task descriptions, step 5: transform the chart into the gantt chart, more in proposal templates, example business gantt chart template, gantt bar chart template, gantt chart work schedule template, gantt timeline chart template, website gantt chart template, wbs gantt chart template, research gantt chart template, dissertation gantt chart template, hr kpi dashboard template, project dashboard template.

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