what is account assignment category in sap

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Account assignment in SAP Purchasing (MM) – FAQ

This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.

Table of Contents

FAQ: Account Assignement in SAP Purchasing

Account assignement : g/l account for a sales order.

Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?

Answer: See Note 458270.

Multiple Account Assignment in Purchasing

Question: Can you create several assets at the same time in the new purchasing transactions?

Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.

G/L Account is not saved if switch to a material group

Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?

Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.

Entering the same account assignments for different items

Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?

Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there

Repeat account assignment function not work in the new EnjoySAP

Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?

Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.

Issue message KI 161 “Cost center &/& does n ot exist on &

Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).

Solution: Refer to Note 193371.

Can you create assets from the single account assignment screen?

Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.

Why does the system not display an account assignment tab page even though you have entered an account assignment category?

Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.

Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?

Solution: Refer to Note 619203.

ME 453 “Changing consump. or spec. stock indicator not allowed

You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.

Solution: See Note 205597

Select a valuated goods receipt together with multiple account assignment

Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?

Solution: See Note 204252.

EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty

Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).

AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)

You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:

a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.

The indicator for the account assignment screen

Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.

Question: Is there an unknown account assign. for standard purchase orders?

Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).

Acc. Assignment check is not performed when Purchase Order is updated

Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?

Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.

“In case of account assignment, please enter acc. assignment data for item”

Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.

Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.

Third-party order processing (CS) and individual purchase order processing (CB)

Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.

G/L Account is not transfered from Valuation class

Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.

Solution: See Note 449216.

Customizing Account assignment fields as required entry, optional entry, or display fields

Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.

Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.

• Optional entry: Entry in this field is optional.
• Display: The field is displayed, but it is not ready for input.
• Hidden: The field is hidden. Example:

The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.

System ignores the acc. assignment data of the purchase requisition for the second schedule line.

Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.

Undelete an item in a purchase requisition if assignment data is no longer valid

Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.

Transfer of Acc. Assign. with Reference Document

Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.

Question What is the correct procedure for changing acc. assignment data?

– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.

– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.

Read more on? Account Assignment

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Account Assignment Categories and Document Types for PR in SAP

How to assign categories and document types for purchase requisition.

The following training tutorials guide how to assign account categories and document types for PR. You can assign categories and document types for PR by using one of the following navigation methods.

• SAP IMG Path : – Project system >> material >> procurement >> Account Assignment Categories and Document Types for Purchase Requisitions
• Transaction code: – OPS8

Refer below step by step procedure to assign account assignment categories to document types for purchase requisition in SAP.

Step 1: – Enter transaction code “OPS8” in the SAP command field and press enter key.

Step 2: – On material flow in the network overview screen, click on new entries to assign categories and document types

Step 3: – On new entries of the Account assignment screen, update the following fields.

• Procurement: – Update the three digits alpha-numeric id that identifies the procurement indicator and updates the descriptive text.
• Priorities: – Priorities control various stock types, for example, you can set priority project to 1, priority plant to 2, and priority sales to 3.
• Control data: – Control data control the purchase requisition network, third-party material is delivered to customers, and preliminary purchase requisitions.
• Default item category: – Update the default item category for the item category MRP (Material Requirement Planning)

After maintaining the required details Account Assignment Categories and Document Types for PR Click on the save button to save the configured data.

Continue to read SAP PS Tutorial with real-time scenarios.

• What is SAP FICO?
• SAP FICO Training Tutorials for Beginners
• SAP FICO Define Account Group
• SAP FICO Reverse Clearing Document
• Foreign Currency Valuation Configuration
• SAP FICO User Exit for Vendor Master
• FICO Vendor Account Group Table
• SAP FICO Withholding Tax
• SAP FICO Dunning Area
• SAP FICO Cash Management Group
• Assessment Cycle vs Profit Center
• SAP FICO Asset Accounting
• SAP FICO Posting Key for Bank
• SAP FICO Document Type
• SAP FICO Document Number Ranges
• SAP FICO Parked Workflow Configuration
• SAP FICO Classic GL vs New GL
• SAP FICO GL Account for Cash Journal
• SAP FICO Accounts Receivable Process Cycle
• SAP FICO Accounts Receivable Configuration
• GR/IR Accounting Entries and Journal Entries
• SAP FICO Chart of Accounts
• SAP FICO Transaction Codes
• SAP AS11 Create Asset Sub-Number
• SAP Business Area and Profit Center
• SAP Inconsistent Withholding Tax Info
• SAP Active vs Passive Document Splitting
• Reverse MIRO Document in SAP
• SAP FICO Scope and Opportunity
• FICO Certification Cost in India
• SAP FICO Interview Questions
• SAP FICO Tree Menu

What is Account assignment in SAP FICO ?

Updated Apr 01, 2023

Account assignment is a critical aspect of financial accounting and management in any organization. It refers to the process of allocating financial transactions to specific cost or profit centers, projects, or business processes. By properly assigning financial transactions to the appropriate account, organizations can accurately track their expenses, revenues, and profitability. This information can then be used to make informed decisions about resource allocation, cost control, and overall financial management. 

In SAP FICO, account assignment is a core module that offers various types of account assignment options, including cost center accounting, profit-center accounting, internal order accounting, and WBS element accounting. These options provide organizations with greater visibility into their financial performance, enabling them to optimize their operations and drive greater value for their stakeholders.

Types of  Account Assignment 

There are several types of account assignments in SAP FICO, including:

• Cost center accounting 
• Profit center accounting
• Internal order accounting
• WBS element accounting

i) Cost center accounting 

Cost center accounting is the process of tracking and analyzing costs associated with each department, function, or unit of an organization. SAP FICO provides a module that allows organizations to create and manage cost centers, allocate expenses, and generate reports to track performance.

By tracking expenses at a granular level, organizations can make informed decisions about resource allocation, identify areas of inefficiency, and make changes to improve overall performance, reducing costs and increasing efficiency.

ii) Profit center accounting

Profit center accounting is a process that allows organizations to track revenues and expenses at a granular level, providing insights into the profitability of individual business units, product lines, or geographic regions. By allocating revenues and expenses to specific profit centers, organizations can generate reports that help identify areas of high profitability or inefficiency.

SAP FICO provides a comprehensive profit center accounting module that enables organizations to create and manage profit centers, allocate revenues and expenses, and generate reports to analyze profitability. This information can be used to make informed decisions about product lines, investments, and resource allocation, enabling organizations to optimize their profitability and drive growth.

iii) Internal order accounting 

Internal order accounting is a process that allows organizations to track and control expenses associated with a specific project, event, or business process. By assigning costs to a specific internal order, organizations can monitor actual expenses versus budgeted expenses, and ensure that resources are allocated efficiently.

iv) WBS element accounting

WBS (Work Breakdown Structure) element accounting is a process that allows organizations to track and control expenses associated with a specific project or work breakdown structure. It involves breaking down large projects into smaller, manageable tasks or work packages, each of which is assigned a WBS element.

Expenses are then allocated to each WBS element to track actual versus planned expenses and ensure that resources are allocated efficiently.

Advantages of  Account Assignment 

The advantages of account assignment in SAP FICO include:

Better visibility: Account assignment allows organizations to track expenses and revenues at a granular level, providing better visibility into financial performance.

Resource allocation: By tracking expenses and revenues, organizations can make informed decisions about resource allocation, ensuring that resources are allocated efficiently.

Cost control: By identifying areas of inefficiency or waste, organizations can make changes to control costs and improve profitability.

Accurate reporting: Account assignment provides accurate reporting and analytics, enabling organizations to make informed decisions about their financial performance.

Compliance: Account assignment helps organizations comply with regulatory requirements and accounting standards.

How to Define Account Assignment?

Please follow the steps below to define the account assignment:

Execute t-code OKB9 in the SAP command field as shown in the image below.

On Change View "Default account assignment": Overview you will see the list of default account assignments.

Next, click the  New Entries button to create a new account assignment.

In the next window, enter the following fields:

• Cost Ctr 

Now click on the Save button to save the new account assignment.

Now in order to post a test document to check that the account assignment works, execute t-code FB50 in the SAP command field.

On the next popup enter Company Code as shown below.

Now on the next window, click Tree On button.

Next, select the Screen Variant in the next window and click Tree Off button.

In the next window, enter the following fields according to your requirements:

To make the document assignment, click the Post button.

The account assignment is now defined and can be used for tracking expenses and revenues at a granular level in SAP FICO.

• 04 Dec 2013 7:51 am rekha Account assignment is used in Sap Fico if you frequently use the same broad account assignments, such as a distribution of amounts to several company codes, accounts, or cost centers, you can use the account assignment model method to save input time and avoid input errors. The use of account assignment models is limited to G/L account items. T-code OK17 is used in the account assignment. If you have CO-FI real-time integration active you need this account assignment.

Explaining the different Contract Types

After completing this lesson, you will be able to:

• Contrast the different contract types

Contract Type Scenarios

Chris has survived his first week in the Finance and Real Estate department. He got to know his colleague Maria, and she explained a great deal of valuable information to him. He is now looking forward to the new week and the new topics that he will focus on. In the following video, Chris welcomes you to the second week and summarizes his learnings so far.

Select the play button to see how the journey of Chris continues with Contractual Relationships.

In the following Maria and Chris are talking to each other. Maria mentions that this week they will focus in more detail on the specific contract types.

Select the play button to learn more about contract types and the processes behind.

Contract Types

In the previous course Maria introduced Chris to the different contract types. He learned that the contract type is an important attribute of the contract.

Rental contracts, service contracts, or leasing contracts are different types of contracts and similar in content, although they differ from each other in important ways. In a classic contract for renting an apartment, for example, you’ll find a monthly tax-free rent field, as well as operating costs as advance payments. This type of contract is usually open-ended and includes a termination clause for both parties.

In a leasing contract, on the other hand, you will find a leasing rate including VAT and a limited term field. The leasing contract often includes renewal options. Thus, the contracts are similar depending on the type, and completely different in other respects.

Due to these distinctions and to simplify the management of contracts, different contract types are used to group the individual contract situations that occur. These contract types are stored in the Customizing area.

In the Customizing area it can be defined how many assignments will be done, and which fields are mandatory for contract creation. You can even define pre-sets of recurring values in contracts to simplify the contract creation process.

The essential question for a contract is from which direction the contract will be closed:

• Are you the tenant or the landlord of the contract object?
• Do you use the object?
• Or, do you grant using rights to someone?

To make it clearer, imagine that Chris’ company is renting another office. This indicates that the company needs to pay rent to a landlord. The contract partner in this case would be the landlord who would be represented in accounting as the vendor/creditor.

This means that contract management distinguishes between credit and debit contracts, depending on the role of your company's company code. In a credit-side contract, your company is the user and the contract partner is the vendor. On the other hand, if your company has the role of landlord, your contract partner will pay the rent and is the tenant. In this case, the tenant is the debtor for accounting purposes.

• Your company wants to sublet unused office space. In this scenario, we are talking about a lease-out (sublease) situation. Your company is the provider (landlord). Your contract partner, who is leasing/renting the unused office area is the tenant and in the account is known as the debtor. The lease-out contract is a debtor contract.
• Your company is leasing some notebooks and PCs. In this scenario, your company is the user, and the leasing provider is the vendor. The lease-in contract is a creditor contract.
• Your company commissions a facility company to clean the offices. In this scenario your company receives services. The company is the user, and the contract partner is the creditor, this service contract is known as a creditor contract.

if the company code is the "user" of the object or service, then the main contractual partner is a partner with a vendor account (aka a credit contract).

in the case of internal contracts, a cost center, internal order, or project (WBS element) takes over the role of the external contract partner.

the contract reference (e.g., objects) are leased-in or lease-out.

the screen sequence (which defines the layout of the application dialog).

the condition group (a grouping of condition types).

up to two partner roles for the main contract partners.

a default notice procedure for each contract type (which can be overwritten in the application dialog).

a number interval for contract numbers.

Besides the main contract partner roles, you can define further partner roles for each contract type in the configuration.

Number ranges of contracts

You can specify the number assignment rules for contracts. The number assignment is defined by the company code. And you can assign number range intervals to individual contract types according to the following rules:

• For external number assignments, you can specify a number range for the contract.
• For internal number assignments, the system counts upwards sequentially starting from the number defined in the field "Number Range Level".
• You can also use a BAdI implementation to define customer-specific contract numbers (e.g., based on contract object). If you want to use this option, you must set the number assignment to "internal".

Contract Attributes

You can define industry systems and industries to use these attributes to differentiate contracts.

You can also specify which measurement types can be used as measurements in the "Differing Measurements" tab of the contract (e.g. room capacity in persons for offices, number of persons for apartments).

General Settings for master data and contracts

In the configuration you can define settings such as resubmission and reminder rules, authorization groups, user status and document management settings, and categories for additional text.