visuals in powerpoint presentation

This simplistic presentation example employs several different colors and font weights, but instead of coming off as disconnected, the varied colors work with one another to create contrast and call out specific concepts.

What I like: The big, bold numbers help set the reader's expectations, as they clearly signify how far along the viewer is in the list of tips.

10. “Pixar's 22 Rules to Phenomenal Storytelling,” Gavin McMahon

This presentation by Gavin McMahon features color in all the right places. While each of the background images boasts a bright, spotlight-like design, all the characters are intentionally blacked out.

What I like: This helps keep the focus on the tips, while still incorporating visuals. Not to mention, it's still easy for me to identify each character without the details. (I found you on slide eight, Nemo.)

11. “Facebook Engagement and Activity Report,” We Are Social

Here's another great example of data visualization in the wild.

What I like: Rather than displaying numbers and statistics straight up, this presentation calls upon interesting, colorful graphs, and charts to present the information in a way that just makes sense.

12. “The GaryVee Content Model,” Gary Vaynerchuk

This wouldn‘t be a true Gary Vaynerchuk presentation if it wasn’t a little loud, am I right?

What I like: Aside from the fact that I love the eye-catching, bright yellow background, Vaynerchuk does a great job of incorporating screenshots on each slide to create a visual tutorial that coincides with the tips. He also does a great job including a visual table of contents that shows your progress as you go .

13. “20 Tweetable Quotes to Inspire Marketing & Design Creative Genius,” IMPACT Branding & Design

We‘ve all seen our fair share of quote-chronicling presentations but that isn’t to say they were all done well. Often the background images are poor quality, the text is too small, or there isn't enough contrast.

Well, this professional presentation from IMPACT Branding & Design suffers from none of said challenges.

What I like: The colorful filters over each background image create just enough contrast for the quotes to stand out.

14. “The Great State of Design,” Stacy Kvernmo

This presentation offers up a lot of information in a way that doesn't feel overwhelming.

What I like: The contrasting colors create visual interest and “pop,” and the comic images (slides 6 through 12) are used to make the information seem less buttoned-up and overwhelming.

15. “Clickbait: A Guide To Writing Un-Ignorable Headlines,” Ethos3

Not going to lie, it was the title that convinced me to click through to this presentation but the awesome design kept me there once I arrived.

What I like: This simple design adheres to a consistent color pattern and leverages bullet points and varied fonts to break up the text nicely.

16. “Digital Transformation in 50 Soundbites,” Julie Dodd

This design highlights a great alternative to the “text-over-image” display we've grown used to seeing.

What I like: By leveraging a split-screen approach to each presentation slide, Julie Dodd was able to serve up a clean, legible quote without sacrificing the power of a strong visual.

17. “Fix Your Really Bad PowerPoint,” Slide Comet

When you‘re creating a PowerPoint about how everyone’s PowerPoints stink, yours had better be terrific. The one above, based on the ebook by Seth Godin, keeps it simple without boring its audience.

What I like: Its clever combinations of fonts, together with consistent color across each slide, ensure you're neither overwhelmed nor unengaged.

18. “How Google Works,” Eric Schmidt

Simple, clever doodles tell the story of Google in a fun and creative way. This presentation reads almost like a storybook, making it easy to move from one slide to the next.

What I like: This uncluttered approach provides viewers with an easy-to-understand explanation of a complicated topic.

19. “What Really Differentiates the Best Content Marketers From The Rest,” Ross Simmonds

Let‘s be honest: These graphics are hard not to love. I especially appreciate the author’s cartoonified self-portrait that closes out the presentation. Well played, Ross Simmonds.

What I like: Rather than employing the same old stock photos, this unique design serves as a refreshing way to present information that's both valuable and fun.

20. “Be A Great Product Leader,” Adam Nash

This presentation by Adam Nash immediately draws attention by putting the company's logo first — a great move if your company is well known.

What I like: He uses popular images, such as ones of Megatron and Pinocchio, to drive his points home. In the same way, you can take advantage of popular images and media to keep your audience engaged.

PowerPoint Presentation Examples for the Best Slide Presentation

Mastering a PowerPoint presentation begins with the design itself.

Get inspired by my ideas above to create a presentation that engages your audience, builds upon your point, and helps you generate leads for your brand.

Editor's note: This post was originally published in March 2013 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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6.4 Adding Visuals and Features to Microsoft PowerPoint Slides

Learning objectives.

By the end of this section, you will be able to:

• Add tables to slides to organize and present data in a grid format
• Insert images into slides
• Add written information to slides
• Use symbols to enhance visual appeal
• Include equations to represent complex mathematical concepts
• Utilize WordArt to maximize the impact of text
• Use the tools in the Illustrations command group to increase the design appeal of slides

Adding visuals and features to Microsoft PowerPoint slides makes your presentation more engaging and interesting for the audience. It’s best to do this after the text has been formatted and the general layout established. Visuals such as images, charts, and videos can help to break up text and make the presentation more visually appealing, keeping the audience engaged and making it easier for the audience to understand and remember the information. Additionally, using relevant, high-quality images will help make your presentation look more professional.

Adding Tables

A table in PowerPoint is a structure for organizing and presenting data in a grid format. It is similar to the Table feature in Microsoft Word. In Figure 6.26 , the Table option has been selected within the Insert tab. You will not need to include a table in your My Life in a Snapshot presentation, but tables are regularly included in professional presentations.

There is a grid located directly under the Table option, followed by Insert Table . Using the mouse, click and hold to select the desired number of cells you want to include. In the figure, a 3 x 5 table has been highlighted—specifically, three cells horizontally and five cells vertically. A 10 x 8 grid is provided, but if this size is too limiting, the Insert Table option enables you to build a grid all the way up to 75 x 75. Keep in mind that the facts and figures contained in your table need to be visible and easy for your audience to understand.

The Draw Table option allows you to create a table by literally drawing it on your slide. As you select the option, the cursor becomes a pencil. You can first draw the table border and then sketch out cells that meet your needs. This option is especially useful when you’re not looking for a perfectly symmetrical grid. If you prefer to create tables within Microsoft Excel, you may prefer the last option within the table group, Microsoft Excel, which opens an Excel worksheet inside the slide. You will have to save the Excel sheet as its own document, but it will be stored within the PowerPoint slide.

Adding Images

The Images command group , located to the right of the Insert Table option, gives you the following options: Pictures, Screenshot, and Photo Album. In general, an image is a visual representation of a scene, object, or information, often captured or created through digital means. In today’s technological world, your cell phone is also a professional camera with advanced formatting options, enabling you to share photos instantly on social media and in texts and emails. Adding photos and screenshots in PowerPoint can be just as effective. Those saved files can be at your fingertips to add to your presentation.

One good option is to use the Pictures feature to add an image to your PowerPoint presentation, either from your device or from the internet. You can also add a stock image —a preexisting photograph or illustration that you can purchase for use in websites, brochures, presentations, advertisements, and other forms of media. Stock images are created by professional photographers and illustrators and are usually sold through online stock image agencies. These images can be used by anyone who buys the rights to use them, rather than having to commission a photo or illustration specifically for their project. Stock images can be used to supplement or enhance a presentation, brochure, or website by adding relevant and interesting visual elements. They can also be used to illustrate a point or idea, by providing an image that represents a concept or feeling. Stock images can save time and money, avoiding the need to create new images specifically for your project.

Stock photos are often fairly generic and not specific to a location or brand. For example, you can use a stock photo of a team working in an office environment to illustrate teamwork in the workplace. Many stock photos are considered to be available in the public domain and therefore are free to use, although this is not true of all stock photos. Be sure you keep copyright issues and licensing requirements in mind when using stock photos in your presentation. You can find websites of stock photos such as Vecteezy or Shutterstock. Some companies may have licenses or accounts with these websites. Some stock photo websites focus on specific styles and types of photography, such as photos showcasing diverse groups of people.

To personalize My Life in a Snapshot, add two photos from your personal collection to the last slide. To add a photo from your computer to a PowerPoint slide, follow these steps:

• Open PowerPoint and select the slide on which you want to add the photo.
• Click on the Insert tab in the ribbon at the top of the screen ( Figure 6.27 ). In the Images command group, click on Picture, then select This Device. (This means that you will be inserting a picture from your computer.) If you want to add a picture from your phone, you can email the photo to yourself and download it to your computer. If you want to use a picture from the internet, again, download the picture and save it to your computer. A window will appear, allowing you to browse your computer for the photo you want to add. Navigate to the folder where the photo is located, select it, and then click the Insert button ( Figure 6.28 ).
• The photo will be inserted onto the slide. You can then move it around by clicking and dragging it to the desired position. You can also resize the photo by clicking and dragging the handles (small squares) around the edges of the photo ( Figure 6.29 ).

To format the picture, first select it with your cursor and then use the options under the Picture Format tab , such as cropping, adjusting brightness and contrast , and adding a border. The Picture Format tab only shows up if the picture is selected. When you are finished, save your presentation by clicking on the File menu and selecting Save. By following these steps, you can add photos from your history that will be shared with WorldCorp’s team.

The Picture option supports all picture formats. Notice that when any of the three pictures are highlighted/selected, the Picture Format tab opens, as shown in Figure 6.30 . This new ribbon tab will appear all the way on the right end of the ribbon. The first command group, Adjust, lets you adjust and add corrections to the actual picture, such as its color, brightness, and transparency. The last command group in this ribbon, Size , is helpful to know. The Size group within the Picture Format ribbon contains a feature called Crop , which is available in most Microsoft Office programs.

Having the ability to crop a picture to a preferred size can be a time-saver. You no longer need to find a perfect image, but only a piece of the image that is perfect for your needs. Notice in Figure 6.31 a how much ice is in the picture. The ice skates appear small in relation to the entire slide. By cropping some of the ice out of the picture, then enlarging the image to fit the space ( Figure 6.31 b), you can emphasize what you want your audience to see.

Adding Text

A great way to add a well-placed description of an image is to insert a text box. Let’s add a text box to your My Life in a Snapshot presentation, as shown in Figure 6.32 .

To add a text box, open the PowerPoint presentation to the slide where you want to insert the text box. Click on the Insert tab in the top menu. In the Text section, click the Text Box button. Click and drag on the slide to create the text box. Type or paste your text into the text box that describes each photo that you selected to share with the WorldCorp team.

You can use the Shape Format tab to customize the text box, such as changing the font, color, or size of the text, just as you did when adding text to existing text boxes provided by PowerPoint in the various defined layouts. Once finished, you can move the text box around by clicking and dragging it, much like any other object or image within the slide.

Adding Symbols

You can add symbols to a PowerPoint slide to enhance the visual appeal of your presentation and to make it more engaging. Symbols can include anything from emojis to arrows to creative shapes, like hearts. You can use symbols to represent different ideas or concepts, to emphasize certain points, or to create a visual hierarchy , arranging the elements of your design according to their level of importance. The purpose of visual hierarchy is to guide the viewer’s eye to the most important information or elements first, then to less important information. It’s a good idea to use symbols sparingly, and only when they add value to your presentation, so they don’t become distracting. This first presentation doesn’t require the addition of a symbol, but the steps for adding one to a slide are as follows:

• Open the PowerPoint slide where you want to add the symbol.
• Click on the Insert tab in the top menu.
• In the Illustrations command group , click the Symbol button. A menu will appear with a selection of symbols. Choose the symbol you want to use and click on it to add it to the slide. (Note that these steps may vary slightly depending on the version of PowerPoint you are using. In some versions, Symbols is its own command group on the ribbon.)

You can also use the Format tab to customize the symbol by changing its size, color, or shape.

It is helpful to know the most common types of symbols that you can use in a PowerPoint presentation:

• Icons: simple, graphic symbols that you can use to represent concepts or ideas, such as an icon of a light bulb to represent an idea or an icon of a person to represent a customer
• Arrows: used to direct attention, to show cause and effect, or to indicate a process
• Emojis: used to add a personal touch or to create an emotional impact
• Shapes: can include simple symbols such as check marks, stars, and hearts; they can be used to emphasize a point or to indicate a positive or negative aspect

Always note that the symbols you use in your PowerPoint presentation should be appropriate for the context, audience, and purpose of the presentation.

Adding Equations

Another feature to consider inserting in PowerPoint slides are designed equations. An equation is a mathematical statement that shows the relationship between two or more quantities, using mathematical symbols and operators. Equations are used to describe a wide range of physical, biological, and economic phenomena, and are central to many areas of science and engineering. Simply click on the option on the Insert tab and select from a list of drop-down options. (Note that the Equation option will be grayed out unless your cursor is active on the slide canvas.) A new tab, Equations, will appear on the ribbon, revealing many options for inserting and editing equations.

Adding an equation to a slide in PowerPoint can enable you to represent complex mathematical concepts in a clear and concise manner, making it easier for your audience to follow your presentation. Equations can convey a level of technical expertise and professionalism, which can be especially important in the STEM fields (science, technology, engineering, and mathematics). They can be used to emphasize certain points in your presentation, such as key formulas or important calculations. Using equations to support your arguments can increase the credibility of your presentation and give your audience more confidence in your claims. Additionally, you can use PowerPoint to create interactive equations that allow the audience to manipulate variables—a useful option in fields like education and training.

You will not be asked to add an equation to My Life in a Snapshot . However, it is important to remember that when adding anything, even equations, to your PowerPoint slides, they should be formatted correctly and should be used in a way that supports the overall message of your presentation. The process for inserting and editing equations is covered in more detail in the chapter on Document Preparation .

Adding WordArt

In PowerPoint, WordArt can add visual interest to a slide by using different font styles, colors, and effects that are prebuilt and designed for maximum impact. This can make your presentation more engaging and memorable for your audience.

WordArt can be used to emphasize important points or quotes in your presentation, making them stand out from the rest of the text and allowing for more creative expression than a simple text box. For example, you can create shapes, bend text, and add different effects to make your text more appealing than what is offered in a simple text box.

WordArt can be used to give your presentation a consistent look and feel, which can be especially important when creating presentations for work or business purposes as the exaggerated font is easy to duplicate across different slides. Additionally, WordArt can be used to create a visual hierarchy , making it easier for people with visual impairments to read your slide.

Now, let’s put this tool into action. As seen in Figure 6.33 , start by selecting the fourth slide, Goals, to work on. This slide tells the audience about your short-term and long-term goals within the coming year at WorldCorp. To clearly separate the goals, we will use WordArt to change the headings for each.

• Start by highlighting the heading “Long Term.”
• Select Insert, WordArt, and then choose a style.
• Once selected, WordArt will appear in the center of the slide. Delete the original text box.
• Select and drag over the WordArt text in replace of the original heading.
• Repeat these steps for “Short Term” using a contrasting style choice ( Figure 6.34 ).

WordArt should be used sparingly, and only when it adds value to your presentation. It’s also important to make sure that the WordArt doesn’t distract from the main message of your slide. Always consider if a text box is more appropriate due to the length or positioning of the statement. In addition, consider if the provided text needs to be formatted.

Shape Format Tab

You can easily create and change WordArt within the Shape Format tab . To format WordArt in PowerPoint, open the PowerPoint slide where you want to format the WordArt. Click on the WordArt that you want to format. Click on the Shape Format tab in the top menu. Use the options in the Text Effects and WordArt Styles sections to change the font, color, and effects of the WordArt. Additionally, you can use the Text Fill and Text Outline to change the fill and outline color of the WordArt. There are numerous options to explore and evaluate on what may work best.

Use the Text Box to change the size and shape of the text box that contains the WordArt. Use Arrange to change the position of the WordArt in the slide and use 3D Rotation to rotate the WordArt, as seen in Figure 6.35 . As with all additions and changes, use WordArt sparingly, only when it enhances the overall look and feel of your presentation and adds emphasis to certain points—but not every point!

Adding Illustrations

Much like adding images, illustrations can have a lasting impact in a presentation. An illustration is an image that’s “handmade,” so to speak, using either tangible elements such as pens and pencils or digital elements such as media. In this case, please take note of understanding the copyrights of the original work before selecting illustrations. In this section, we will walk through how to add a star to your presentation along with exploring some of the various illustration options. There are several types of illustrations that can be inserted in PowerPoint, including:

• Shapes: basic shapes such as rectangles, circles, and arrows, as well as more complex shapes like flowchart symbols and callout shapes
• Icons: simple, symbolic images that can be used to represent concepts or ideas
• Charts: bar charts, line charts, and pie charts that can be used to present data in a visual way
• SmartArt: predesigned graphics that can be used to create diagrams, lists, and other types of illustrations
• 3D models: models that allow you to rotate and zoom in on an object to show it from different angles

These types of illustrations can be used to make slides more engaging and memorable and to effectively convey the intended message. Now, we will take a closer look at shapes, icons, and the use of charts.

To add a shape to a slide in PowerPoint , first click on the Insert tab in the ribbon at the top of the PowerPoint window. Click the Shapes button in the Illustrations command group . Select the desired shape from the drop-down menu; in the next step of your project, you will be looking for the shape of a star ( Figure 6.36 ). Click and drag on the slide to create the shape. Shapes can be resized and positioned to enhance text and images on slides.

Now, it’s your turn to add a shape to My Life in a Snapshot . When selecting the area to draw the shape, consider that it can be formatted later on to fit more exactly. It may take several attempts and practice to get the hang of working with these digital drawing tools. Simply select the corners of the shape and position the shape according to the location in Figure 6.37 .

Icons can be used in PowerPoint slides to enhance the visual appeal and convey information in a more exact manner. An icon is a small graphic symbol that represents a specific function, feature, or tool. Icons can be added much like Shapes by selecting the icon you want and then drawing it on the slide. These, too, can be resized and formatted after being placed on the slide.

Icons are slightly different from shapes in that they are intended to be universal messaging tools used to illustrate a point or concept for your audience. You might use a compass icon to indicate “direction” or a heart icon to indicate “emotion.” You can also use icons as bullet points to make your slides more visually interesting and easier to read, or you can add them to diagrams and flowcharts to help clarify the meaning of different elements instead of using text. You can use premade icons from the PowerPoint library or from the internet, or you can also create your own icons by combining different shapes and formatting them as you want, using different colors, sizes, and other options to convey your message effectively.

PowerPoint provides various types of charts, including column, bar, line, pie, and scatter charts. To add charts to your slides, go to the Insert tab, Illustrations command group ( Figure 6.38 ). You can customize your charts with formatting options such as color, labels, and legends. Additionally, you can import data from external sources, such as Excel and Microsoft Access, to create your chart in PowerPoint. This is another element you won’t need to use in your My Life in a Snapshot presentation, but it will be a useful tool when presenting data.

Depending on your settings, inserting a chart may automatically open Excel so that you can input data to create your chart. Experiment with this process so that you can better understand how to create your data, series labels, and categories.

SmartArt can be effectively used in a PowerPoint slide to visually represent information or ideas. It can be used to create diagrams, flowcharts, organizational charts, and other types of graphic organizers. To use SmartArt in a PowerPoint slide, you can select the Insert tab, then click the SmartArt button. This will open a menu of different SmartArt options to choose from, as seen in Figure 6.39 .

Once you have selected the desired SmartArt option, you can enter the text or information that you want to include in the graphic, as you would in a text box. You can also customize the appearance of the SmartArt by changing the typical colors, shapes, and layouts. Each option is designed toward a particular function, such as showing a linear process (like a flowchart) or relationships in a company (like an organizational chart). Take your time looking through these options to ensure that the intent matches the design.

One of the newest options that PowerPoint is offering is adding 3D models to a slide. A 3D model in PowerPoint is a digital representation of a three-dimensional object that can be inserted into a presentation and manipulated to show different views and perspectives. 3D models can be effectively used in a PowerPoint slide to add visual interest and help convey complex information. They can be used to demonstrate products, architecture, or other real-world objects in a more engaging and interactive way.

To use a 3D model in a PowerPoint slide, you can select the Insert tab, then click the 3D Models button, as seen in Figure 6.40 . This will open a menu of different 3D models to choose from, or you can also import your own 3D models. Once you have inserted a 3D model into your slide, you can rotate, pan, and zoom the model to show different angles and perspectives. Additionally, you can customize the lighting, shadow, and material of the model to suit your needs. A 3D model can help the audience to better understand the product or the object you’re showcasing by capturing the exact angle or motion that is called on.

A good thing to note when deciding to work with 3D models: you will need to have a version of PowerPoint that supports 3D models, such as PowerPoint 2019 or later.

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Home Blog Presentation Ideas 23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

23 PowerPoint Presentation Tips for Creating Engaging and Interactive Presentations

PowerPoint presentations are not usually known for being engaging or interactive. That’s often because most people treat their slides as if they are notes to read off  and not a tool to help empower their message.

Your presentation slides are there to help bring to life the story you are telling. They are there to provide visuals and empower your speech.

So how do you go about avoiding a presentation “snoozefest” and instead ensure you have an engaging and interactive presentation?  By making sure that you use your slides to help YOU tell your story, instead of using them as note cards to read off of.

The key thing to remember is that your presentation is there to compliment your speech, not be its focus.

In this article, we will review several presentation tips and tricks on how to become a storytelling powerhouse by building a powerful and engaging PowerPoint presentation.

Start with writing your speech outline, not with putting together slides

Use more images and less text, use high-quality images, keep the focus on you and your presentation, not the powerpoint, your presentation should be legible from anywhere in the room, use a consistent presentation design, one topic per slide, avoid information overwhelm by using the “rule of three”.

• Display one bullet at a time

Avoid unnecessary animations

• Only add content that supports your main points

Do not use PowerPoint as a teleprompter

• Never Give Out Copies of the Presentation

Re-focus the attention on you by fading into blackness

Change the tone of your voice when presenting, host an expert discussion panel, ask questions, embed videos, use live polling to get instant feedback and engage the audience.

• He kept his slides uncluttered and always strived for simplicity
• He was known to use large font size, the bigger, the better.
• He found made the complex sound simple.

He was known to practice, practice, and keep on practicing.

Summary – how to make your presentation engaging & interactive, fundamental rules to build powerful & engaging presentation slides.

Before we go into tips and tricks on how to add flair to your presentations and create effective presentations, it’s essential to get the fundamentals of your presentation right.

Your PowerPoint presentation is there to compliment your message, and the story you are telling. Before you can even put together slides, you need to identify the goal of your speech, and the key takeaways you want your audience to remember.

YOU and your speech are the focus of this presentation, not the slides – use your PowerPoint to complement your story.

Keep in mind that your slides are there to add to your speech, not distract from it.  Using too much text in your slides can be distracting and confusing to your audience. Instead, use a relevant picture with minimal text, “A picture is worth a thousand words.”

This slide is not unusual, but is not a visual aid, it is more like an “eye chart”.

Aim for something simpler, easy to remember and concise, like the slides below.

Keep in mind your audience when designing your presentation, their background and aesthetics sense. You will want to avoid the default clip art and cheesy graphics on your slides.

While presenting make sure to control the presentation and the room by walking around, drawing attention to you and what you are saying.  You should occasionally stand still when referencing a slide, but never turn your back to your audience to read your slide.

You and your speech are the presentations; the slides are just there to aid you.

Most season presenters don’t use anything less than twenty-eight point font size, and even Steve Jobs was known to use nothing smaller than forty-point text fonts.

If you can’t comfortably fit all the text on your slide using 28 font size than you’re trying to say and cram too much into the slide, remember tip #1.4 – Use relevant images instead and accompany it with bullets.

Best Practice PowerPoint Presentation Tips

The job of your presentation is to help convey information as efficiently and clearly as possible. By keeping the theme and design consistent, you’re allowing the information and pictures to stand out.

However, by varying the design from slide to slide, you will be causing confusion and distraction from the focus, which is you and the information to be conveyed on the slide.

Technology can also help us in creating a consistent presentation design just by picking a topic and selecting a sample template style. This is possible thanks to the SlideModel’s AI slideshow maker .

Each slide should try to represent one topic or talking point. The goal is to keep the attention focused on your speech, and by using one slide per talking point, you make it easy for you to prepare, as well as easy for your audience to follow along with your speech.

Sometimes when creating our presentation, we can often get in our heads and try to over-explain. A simple way to avoid this is to follow the “ Rule of Three ,” a concept coined by the ancient Greek philosopher Aristotle.

The idea is to stick to only 3 main ideas that will help deliver your point.  Each of the ideas can be further broken into 3 parts to explain further. The best modern example of this “Rule of Three” can be derived from the great Apple presentations given by Steve Jobs – they were always structured around the “Rule of Three.”

Display one sentence at a time

If you are planning to include text in your slides, try to avoid bullet lists, and use one slide per sentence. Be short and concise. This best practice focuses on the idea that simple messages are easy to retain in memory. Also, each slide can follow your storytelling path, introducing the audience to each concept while you speak, instead of listing everything beforehand.

Presentation Blunders To Avoid

In reality, there is no need for animations or transitions in your slides.

It’s great to know how to turn your text into fires or how to create a transition with sparkle effects, but the reality is the focus should be on the message. Using basic or no transitions lets the content of your presentation stand out, rather than the graphics.

If you plan to use animations, make sure to use modern and professional animations that helps the audience follow the story you are telling, for example when explaining time series or changing events over time.

Only add engaging content that supports your main points

You might have a great chart, picture or even phrase you want to add, but when creating every slide, it’s crucial to ask yourself the following question.

“Does this slide help support my main point?”

If the answer is no, then remove it.  Remember, less is more.

A common crutch for rookie presenters is to use slides as their teleprompter.

First of all, you shouldn’t have that much text on your slides. If you have to read off something, prepare some index cards that fit in your hand but at all costs do not turn your back on your audience and read off of your PowerPoint.  The moment you do that, you make the presentation the focus, and lose the audience as the presenter.

Avoid Giving Out Copies of the Presentation

At least not before you deliver a killer presentation; providing copies of your presentation gives your audience a possible distraction where they can flip through the copy and ignore what you are saying.

It’s also easy for them to take your slides out of context without understanding the meaning behind each slide.  It’s OK to give a copy of the presentation, but generally it is better to give the copies AFTER you have delivered your speech. If you decide to share a copy of your presentation, the best way to do it is by  generating a QR code  for it and placing it at the end of your presentation. Those who want a copy can simply scan and download it onto their phones.

Tips To Making Your Presentation More Engaging

The point of your presentation is to help deliver a message.

When expanding on a particularly important topic that requires a lengthy explanation it’s best to fade the slide into black.  This removes any distraction from the screen and re-focuses it on you, the present speaker. Some presentation devices have a built-in black screen button, but if they don’t, you can always prepare for this by adding a black side to your presentation at the right moment.

“It’s not what you say, it’s how you say it.”

Part of making your presentation engaging is to use all the tools at your disposal to get your point across. Changing the inflection and tone of your voice as you present helps make the content and the points more memorable and engaging.

One easy and powerful way to make your presentation interactive is experts to discuss a particular topic during your presentation. This helps create a more engaging presentation and gives you the ability to facilitate and lead a discussion around your topic.

It’s best to prepare some questions for your panel but to also field questions from the audience in a question and answer format.

How To Make Your Presentation More Interactive

What happens if I ask you to think about a pink elephant?  You probably briefly think about a pink elephant, right?

Asking questions when presenting helps engage the audience, and arouse interest and curiosity.  It also has the added benefit of making people pay closer attention, in case they get called on.

So don’t be afraid to ask questions, even if rhetorical; asking a question engages a different part of our brain. It causes us to reflect rather than merely take in the information one way. So ask many of them.

Asking questions can also be an excellent way to build suspense for the next slide.

(Steve Jobs was known to ask questions during his presentations, in this slide he built suspense by asking the audience “Is there space for a device between a cell phone and a laptop?” before revealing the iPad) Source: MacWorld SF 2018

Remember the point of your presentation is to get a message across and although you are the presenter, it is completely fine to use video in your PowerPoint to enhance your presentation.  A relevant video can give you some breathing time to prepare the next slides while equally informing the audience on a particular point.

CAUTION: Be sure to test the video beforehand, and that your audience can hear it in the room.

A trending engagement tool among presenters is to use a live polling tool to allow the audience to participate and collect immediate feedback.

Using a live polling tool is a fun and interactive way to engage your audience in real-time and allow them to participate in part of your presentation.

Google Slides has a built-in Q&A feature that allows presenters to make the slide deck more interactive by providing answers to the audience’s questions. By using the Q&A feature in Google Slides, presenters can start a live Q&A session and people can ask questions directly from their devices including mobile and smartphones.

Key Takeaways from one of the best presenters, Steve Jobs

He kept his slides uncluttered and always strove for simplicity.

In this slide, you can easily see he is talking about the battery life, and it uses a simple image and a few words. Learning from Jobs, you can also make a great presentation too. Focus on the core benefit of your product and incorporate great visuals.

Source: Macworld 2008

SlideModel.com can help to reproduce high-impact slides like these, keeping your audience engagement.

He was known to use large font sizes, the bigger, the better

A big font makes it hard to miss the message on the slide, and allows the audience to focus on the presenter while clearing the understanding what the point of the slide is.

He found made the complex sound simple

When explaining a list of features, he used a simple image and lines or simple tables to provide visual cues to his talking points.

(This particular slide is referencing the iMac features)

What made Steve Jobs the master of presentation, was the ritual of practicing with his team, and this is simple yet often overlooked by many presenters.  It’s easy to get caught in the trap of thinking you don’t need to practice because you know the material so well.

While all these tips will help you create a truly powerful presentation , it can only achieve if applied correctly.

It’s important to remember when trying to deliver an amazing experience, you should be thoroughly prepared. This way, you can elevate your content presentation, convey your message effectively and captivate your audience.

This includes having your research cited, your presentation rehearsed.  Don’t just rehearse your slides, also take time to practice your delivery, and your tone.  The more you rehearse, the more relaxed you will be when delivering. The more confident you will feel.

While we can’t help you with the practice of your next presentation, we can help you by making sure you look good, and that you have a great design and cohesiveness.

You focus on the message and content; we’ll focus on making you look good.

Have a tip you would like to include?  Be sure to mention it in the comments!

Like this article? Please share

Audience, Engaging, Feedback, Interactive, Poll, Rule of Three, Steve Jobs Filed under Presentation Ideas

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Very great advices!

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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9 Tips for Making Beautiful PowerPoint Presentations

Ready to craft a beautiful powerpoint presentation these nine powerpoint layout ideas will help anyone create effective, compelling slides..

How many times have you sat through a poorly designed business presentation that was dull, cluttered, and distracting? Probably way too many. Even though we all loathe a boring presentation, when it comes time to make our own, do we really do any better?

The good news is you don’t have to be a professional designer to make professional presentations. We’ve put together a few simple guidelines you can follow to create a beautifully assembled deck.

We’ll walk you through some slide design tips, show you some tricks to maximize your PowerPoint skills, and give you everything you need to look really good next time you’re up in front of a crowd.

And, while PowerPoint remains one of the biggest names in presentation software, many of these design elements and principles work in Google Slides as well.

Let’s dive right in and make sure your audience isn’t yawning through your entire presentation.

1. Use Layout to Your Advantage

Layout is one of the most powerful visual elements in design, and it’s a simple, effective way to control the flow and visual hierarchy of information.

For example, most Western languages read left to right, top to bottom. Knowing this natural reading order, you can direct people’s eyes in a deliberate way to certain key parts of a slide that you want to emphasize.

You can also guide your audience with simple tweaks to the layout. Use text size and alternating fonts or colors to distinguish headlines from body text.

Placement also matters. There are many unorthodox ways to structure a slide, but most audience members will have to take a few beats to organize the information in their head—that’s precious time better spent listening to your delivery and retaining information.

Try to structure your slides more like this:

And not like this:

Layout is one of the trickier PowerPoint design concepts to master, which is why we have these free PowerPoint templates already laid out for you. Use them as a jumping off point for your own presentation, or use them wholesale!

Presentation templates can give you a huge leg up as you start working on your design.

2. No Sentences

This is one of the most critical slide design tips. Slides are simplified, visual notecards that capture and reinforce main ideas, not complete thoughts.

As the speaker, you should be delivering most of the content and information, not putting it all on the slides for everyone to read (and probably ignore). If your audience is reading your presentation instead of listening to you deliver it, your message has lost its effectiveness.

Pare down your core message and use keywords to convey it. Try to avoid complete sentences unless you’re quoting someone or something.

Stick with this:

And avoid this:

3. Follow the 6×6 Rule

One of the cardinal sins of a bad PowerPoint is cramming too many details and ideas on one slide, which makes it difficult for people to retain information. Leaving lots of “white space” on a slide helps people focus on your key points.

Try using the 6×6 rule to keep your content concise and clean looking. The 6×6 rule means a maximum of six bullet points per slide and six words per bullet. In fact, some people even say you should never have more than six words per slide!

Just watch out for “orphans” (when the last word of a sentence/phrase spills over to the next line). This looks cluttered. Either fit it onto one line or add another word to the second line.

Slides should never have this much information:

4. Keep the Colors Simple

Stick to simple light and dark colors and a defined color palette for visual consistency. Exceptionally bright text can cause eye fatigue, so use those colors sparingly. Dark text on a light background or light text on a dark background will work well. Also avoid intense gradients, which can make text hard to read.

If you’re presenting on behalf of your brand, check what your company’s brand guidelines are. Companies often have a primary brand color and a secondary brand color , and it’s a good idea to use them in your presentation to align with your company’s brand identity and style.

If you’re looking for color inspiration for your next presentation, check out our 101 Color Combinations , where you can browse tons of eye-catching color palettes curated by a pro. When you find the one you like, just type the corresponding color code into your presentation formatting tools.

Here are more of our favorite free color palettes for presentations:

• 10 Color Palettes to Nail Your Next Presentation
• 10 Energizing Sports Color Palettes for Branding and Marketing
• 10 Vintage Color Palettes Inspired by the Decades

No matter what color palette or combination you choose, you want to keep the colors of your PowerPoint presentation simple and easy to read, like this:

Stay away from color combinations like this:

5. Use Sans-Serif Fonts

Traditionally, serif fonts (Times New Roman, Garamond, Bookman) are best for printed pages, and sans-serif fonts (Helvetica, Tahoma, Verdana) are easier to read on screens.

These are always safe choices, but if you’d like to add some more typographic personality , try exploring our roundup of the internet’s best free fonts . You’ll find everything from classic serifs and sans serifs to sophisticated modern fonts and splashy display fonts. Just keep legibility top of mind when you’re making your pick.

Try to stick with one font, or choose two at the most. Fonts have very different personalities and emotional impacts, so make sure your font matches the tone, purpose, and content of your presentation.

6. Stick to 30pt Font or Larger

Many experts agree that your font size for a PowerPoint presentation should be at least 30pt. Sticking to this guideline ensures your text is readable. It also forces you, due to space limitations, to explain your message efficiently and include only the most important points. .

7. Avoid Overstyling the Text

Three of the easiest and most effective ways to draw attention to text are:

• A change in color

Our eyes are naturally drawn to things that stand out, but use these changes sparingly. Overstyling can make the slide look busy and distracting.

8. Choose the Right Images

The images you choose for your presentation are perhaps as important as the message. You want images that not only support the message, but also elevate it—a rare accomplishment in the often dry world of PowerPoint.

But, what is the right image? We’ll be honest. There’s no direct answer to this conceptual, almost mystical subject, but we can break down some strategies for approaching image selection that will help you curate your next presentation.

The ideal presentation images are:

• Inspirational

These may seem like vague qualities, but the general idea is to go beyond the literal. Think about the symbols in an image and the story they tell. Think about the colors and composition in an image and the distinct mood they set for your presentation.

With this approach, you can get creative in your hunt for relatable, authentic, and inspirational images. Here are some more handy guidelines for choosing great images.

Illustrative, Not Generic

So, the slide in question is about collaborating as a team. Naturally, you look for images of people meeting in a boardroom, right?

While it’s perfectly fine to go super literal, sometimes these images fall flat—what’s literal doesn’t necessarily connect to your audience emotionally. Will they really respond to generic images of people who aren’t them meeting in a boardroom?

In the absence of a photo of your actual team—or any other image that directly illustrates the subject at hand—look for images of convincing realism and humanity that capture the idea of your message.

Doing so connects with viewers, allowing them to connect with your message.

The image above can be interpreted in many ways. But, when we apply it to slide layout ideas about collaboration, the meaning is clear.

It doesn’t hurt that there’s a nice setting and good photography, to boot.

Supportive, Not Distracting

Now that we’ve told you to get creative with your image selection, the next lesson is to rein that in. While there are infinite choices of imagery out there, there’s a limit to what makes sense in your presentation.

Let’s say you’re giving an IT presentation to new employees. You might think that image of two dogs snuggling by a fire is relatable, authentic, and inspirational, but does it really say “data management” to your audience?

To find the best supporting images, try searching terms on the periphery of your actual message. You’ll find images that complement your message rather than distract from it.

In the IT presentation example, instead of “data connections” or another literal term, try the closely related “traffic” or “connectivity.” This will bring up images outside of tech, but relative to the idea of how things move.

Inspiring and Engaging

There’s a widespread misconception that business presentations are just about delivering information. Well, they’re not. In fact, a great presentation is inspirational. We don’t mean that your audience should be itching to paint a masterpiece when they’re done. In this case, inspiration is about engagement.

Is your audience asking themselves questions? Are they coming up with new ideas? Are they remembering key information to tap into later? You’ll drive a lot of this engagement with your actual delivery, but unexpected images can play a role, as well.

When you use more abstract or aspirational images, your audience will have room to make their own connections. This not only means they’re paying attention, but they’re also engaging with and retaining your message.

To find the right abstract or unconventional imagery, search terms related to the tone of the presentation. This may include images with different perspectives like overhead shots and aerials, long exposures taken over a period of time, nature photos , colorful markets , and so on.

The big idea here is akin to including an image of your adorable dog making a goofy face at the end of an earnings meeting. It leaves an audience with a good, human feeling after you just packed their brains with data.

Use that concept of pleasant surprise when you’re selecting images for your presentation.

9. Editing PowerPoint Images

Setting appropriate image resolution in powerpoint.

Though you can drag-and-drop images into PowerPoint, you can control the resolution displayed within the file. All of your PowerPoint slide layout ideas should get the same treatment to be equal in size.

Simply click File > Compress Pictures in the main application menu.

If your presentation file is big and will only be viewed online, you can take it down to On-screen , then check the Apply to: All pictures in this file , and rest assured the quality will be uniform.

This resolution is probably fine for proofing over email, but too low for your presentation layout ideas. For higher res in printed form, try the Print setting, which at 220 PPI is extremely good quality.

For large-screens such as projection, use the HD setting, since enlarging to that scale will show any deficiencies in resolution. Low resolution can not only distract from the message, but it looks low-quality and that reflects on the presenter.

If size is no issue for you, use High Fidelity (maximum PPI), and only reduce if the file size gives your computer problems.

The image quality really begins when you add the images to the presentation file. Use the highest quality images you can, then let PowerPoint scale the resolution down for you, reducing the excess when set to HD or lower.

Resizing, Editing, and Adding Effects to Images in PowerPoint

PowerPoint comes with an arsenal of tools to work with your images. When a picture is selected, the confusingly named Picture Format menu is activated in the top menu bar, and Format Picture is opened on the right side of the app window.

In the Format Picture menu (on the right) are four sections, and each of these sections expand to show their options by clicking the arrows by the name:

• Fill & Line (paint bucket icon): Contains options for the box’s colors, patterns, gradients, and background fills, along with options for its outline.
• Effects (pentagon icon): Contains Shadow, Reflection, Glow, Soft Edges, 3-D Format and Rotation, and Artistic Effects.
• Size & Properties (dimensional icon): Size, Position, and Text Box allow you to control the physical size and placement of the picture or text boxes.
• Picture (mountain icon): Picture Corrections, Colors, and Transparency give you control over how the image looks. Under Crop, you can change the size of the box containing the picture, instead of the entire picture itself as in Size & Properties above.

The menu at the top is more expansive, containing menu presets for Corrections, Color, Effects, Animation, and a lot more. This section is where you can crop more precisely than just choosing the dimensions from the Picture pane on the right.

Cropping Images in PowerPoint

The simple way to crop an image is to use the Picture pane under the Format Picture menu on the right side of the window. Use the Picture Position controls to move the picture inside its box, or use the Crop position controls to manipulate the box’s dimensions.

To exert more advanced control, or use special shapes, select the picture you want to crop, then click the Picture Format in the top menu to activate it.

Hit the Crop button, then use the controls on the picture’s box to size by eye. Or, click the arrow to show more options, including changing the shape of the box (for more creative looks) and using preset aspect ratios for a more uniform presentation of images.

The next time you design a PowerPoint presentation, remember that simplicity is key and less is more. By adopting these simple slide design tips, you’ll deliver a clear, powerful visual message to your audience.

If you want to go with a PowerPoint alternative instead, you can use Shutterstock Create to easily craft convincing, engaging, and informative presentations.

With many presentation template designs, you’ll be sure to find something that is a perfect fit for your next corporate presentation. You can download your designs as a .pdf file and import them into both PowerPoint and Google Slides presentation decks.

Take Your PowerPoint Presentation to the Next Level with Shutterstock Flex

Need authentic, eye-catching photography to form the foundation of your PowerPoint presentation? We’ve got you covered.

With Shutterstock Flex, you’ll have all-in-one access to our massive library, plus the FLEXibility you need to select the perfect mix of assets every time.

License this cover image via F8 studio and Ryan DeBerardinis .

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