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Top 10 Project Management Presentation Topics

Project Management Presentation Topics are a range of subjects related to efficiently managing projects. The topics cover different aspects. These include planning methods, team collaboration, risk management, leadership, and emerging trends. The goal is to share insights, best practices, and practical examples in a presentation format.

Project Management topics are beneficial for both experienced project managers looking to refine their skills and newcomers seeking a foundational understanding of project management principles. By delving into these topics, professionals can gain a comprehensive understanding of the challenges and opportunities within project management, ultimately enhancing their ability to plan and execute projects successfully.

This article lists ten key topics for project management. There is also some advice on incorporating project management presentation topics into your current workflows.

1. Quality Control

A quality control system is crucial for any business producing goods or rendering services. It contributes to increased customer satisfaction by continuously providing high-quality services, cutting down on resource waste, and boosting business productivity and earnings. This process includes continuous monitoring, evaluation, and improvement of project activities to guarantee that they align with the project objectives and quality criteria. Quality assurance helps identify and address issues early in the project life cycle, minimizing the risk of defects and enhancing overall project success and customer satisfaction.

Ethics in project management refers to the principles and standards of conduct that guide the behavior of project managers and their teams. Employee trust and business performance are directly correlated with ethical behavior. Even in cases where it may be challenging, organizations depend on their leaders and workers to make the right decisions at work. Ethical considerations in project management encompass honesty, integrity, transparency, and fairness throughout all project phases. Project managers must adhere to ethical standards when dealing with stakeholders, team members, and resources.

3. Agile Project Management 

Agile project management is a dynamic methodology that emphasizes cooperation and adaptability throughout the project lifecycle. In contrast to traditional approaches, Agile approaches welcome change and encourage teams to provide incremental value while adapting to changing requirements. Iterative development cycles, regular reevaluation, and ongoing feedback loops are the cornerstones of agile.

Software development project teams can work swiftly and cooperatively on a project and adjust to changing requirements in development thanks to agile project management. It also helps development teams respond promptly to input, allowing them to refine their plans at every sprint and product cycle.

Starting with Agile project management has several advantages, the primary one being its flexibility in handling problems that crop up during the project. Keeping a project on schedule and within budget can be achieved when necessary changes are made at the right time.

4. Communication

Effective communication abilities are crucial for success in the workplace. A key component of effective leadership and project management presentation is having the capacity to communicate your requirements, wants, expectations, and insights. Consider learning more about the seven C’s of communication if you wish to enhance your communication abilities and make your project management successful. 

5. Risk Management

Project managers frequently establish risk management plans in order to be ready for the unexpected because projects don’t always go as intended. Project teams can use the effective forecast and risk mitigation analysis to identify possible events that could impact their project and plan how to respond to them. You can make sure your projects go successfully by being aware of the steps involved in creating a risk management plan.

6. Strategic Alignment

In order to help achieve company objectives, such as boosting earnings and keeping consumers, strategic alignment is a vital part of project management. The sixth from the list of project management topics, strategic alignment, frequently integrates every aspect of an organization, including management systems and resource allocation.

In addition to helping companies streamline their operations, strategic alignment helps keep project managers aware of common objectives and values. For project managers, ensuring their initiatives adhere to company policies and guidelines and business-wide plans can be advantageous priorities.

7. Change Management 

All concepts associated with budgets, schedules, client expectations, resources, policies, strategies, hierarchies, project needs, and team size in any project management are collectively called “change management.” Change management in project management is the systematic approach to dealing with shifts, transitions, or alterations within a project. 

It involves planning, implementing, and controlling changes to ensure they are executed smoothly and do not negatively impact the project’s objectives. Understanding some of the most crucial change management principles will help you handle different transitions effectively, regardless of your position within an organization’s management structure.

8. Resource Management 

The next one on the list of project management topics is Resource management. In project management, Resource management involves planning, allocating, and utilizing the resources required to successfully execute a project. These resources include personnel, equipment, materials, time, and budget. Each company is in charge of the resources it uses to carry out its operations. Businesses may increase productivity and foster a more successful work environment when they manage their employees, finances, and physical assets with excellence. 

Depending on the project, this could involve tools, skilled labor, project money, and workspace. Project managers can successfully complete tasks, including controlling resource utilization, cutting expenses, and raising productivity by managing resources well.

9. Leadership

Leadership is one of the most crucial topics of effective and successful project management. Different situations require different kinds of leadership, and there is no one-size-fits-all approach to leadership. Although helping others achieve a common objective is the fundamental principle of leadership, the concept may become fairly complicated when one takes into account the various ways that individuals view and apply leadership in their professional lives.

Project managers can affect their team’s morale, output, and cooperation through good leadership. Talk to your staff about the attributes people value in a manager if you want to improve as a leader. By asking for feedback, you can demonstrate your willingness to learn and get insight into your areas of strength and weakness.

10. Stakeholder Management

Every firm must effectively manage the interests of its stakeholders since powerful stakeholders can significantly affect a company’s capacity to conduct business. It takes effort and time to create a stakeholder management plan that works. Stakeholder management is a crucial topic in project management that pertains to the capacity of managers to comprehend and attend to the requirements of project stakeholders.  

People interested in the project’s success, such as investors, clients, and senior leadership, are known as stakeholders. Project managers can guarantee they complete their projects at or above standard by attending to the needs and expectations of all stakeholders and remaining adaptable to changing demands.

Best PowerPoint Themes For Project Managers

For a project manager, crafting effective presentations is a crucial aspect of the role. The challenge lies in achieving a visually appealing design, a skill set not inherently associated with project management. Visual engagement is key for successful communication, making PowerPoint Themes a valuable tool in this context. These pre-designed, customizable templates serve as a foundation for presentations, eliminating the need to initiate projects from scratch.

PowerPoint Themes address the hurdle of the presenter’s block by providing a starting point, guiding the flow of the presentation, and aiding in storytelling. A well-crafted theme ensures that presentations are not only engaging but also visually captivating, retaining the audience’s attention and curiosity.

Moving forward from the discussion about project management topics, in the realm of Project Management, SlideUpLift has introduced five essential PowerPoint themes:

1. Business Case Presentation Theme:

• Tailored for presenting project ideas to secure approval and funding.
• Incorporates vibrant colors, effective graphics, and storytelling principles to enhance impact.

2. Project Planning Presentation Theme:

• Critical for defining project scope, objectives, team structure, and timeline.
• Carefully designed with graphics and charts to communicate research and data in an engaging manner.

3. Project Kickoff Presentation Theme:

• Utilized to generate enthusiasm, convey project vision and goals, and establish team credibility.
• Adheres to industry standards, featuring dedicated slides for team roster, schedule, and project charter.

4. Project Review Presentation Theme:

• Conducted at the end of each project phase to assess success and identify issues.
• Consolidates information with risk analysis, financial status, and creative graphics for effective communication.

5. Project Closure Presentation Theme:

• Used to outline the entire project process, highlighting successes, failures, and deliverables.
• Includes an executive summary, business impact, RAG status of deliverables, and cost breakdowns.

In conclusion, PowerPoint Themes serve as indispensable productivity tools for project managers, offering a swift, effective, and creative solution to address presentation and communication needs. SlideUpLift, with one of the largest collections of PowerPoint templates and themes, caters to diverse requirements by integrating visual science and storytelling principles into their designs.

Tips to Introduce New Project Management Topics

The following tips will help you make the most of your meetings, conversations, and planning sessions:

1. Learn about your teammates

Being aware of the advantages and disadvantages of each team member is usually beneficial for introducing new project topics. It can assist you in selecting the best person for each assignment and in understanding team members’ qualifications. Talk to each team member separately and note their unique qualities to conduct a thorough assessment. This could assist you in assigning tasks more effectively.

2. Stay in constant communication

Project presentation topics might still alter no matter how carefully you plan and assign duties. Establishing simple communication channels is crucial for keeping team members informed and giving them advance notice of changes. In addition to helping you control the project’s flow, communication gives a team constructive criticism on their work.

3. Recognize your objective

Comprehending the requirements to assign jobs and ensure project success is critical. This can assist you in determining realistic goals for every team member and tracking their development throughout the project. It can also assist you in allocating resources wisely and creating a realistic schedule.

4. Visualize the final result

Setting specific goals for yourself while introducing new project management topics will yield better results. Maintaining a laser-like focus on your objective will help you stay focused and establish a structured work environment. Additionally, it can assist you in determining which tasks are not significantly contributing to the project’s goal and make the required adjustments.

5. Identify risks

An essential component of introducing any new project management topics is risk management. Determine every significant risk and its likelihood of materializing during the planning stage. By doing this, you and your team can rapidly reduce the unfavorable effects of project risks.

6. Request Feedback

Selecting which subjects to concentrate on can be a process that differs for each project manager. Seek input from teams, clients, and other managers when implementing a new concept or approach in your planning or collaboration meetings. You can focus your efforts on worthwhile issues by assessing your efficacy at achieving shared goals and learning how current techniques function.

Across a wide range of sectors, project management is the cornerstone of effective and successful project execution. Project management encompasses a wide range of issues, some of which are summarized in this blog: stakeholder management and Agile techniques. Hence, the above-mentioned project management topics are essential. Professionals can improve their capacity to manage risks, resolve complexity, and see projects through to completion by learning more about these topics. These project management presentation ideas will greatly help you in your next PowerPoint presentation.

What is the role of a project manager in Agile projects?

In Agile projects, the project manager often serves as a facilitator, removing obstacles and ensuring the team has what it needs to be productive.

How can project managers effectively manage stakeholder expectations?

Project managers can effectively manage stakeholder expectations through communication. Regularly update stakeholders on project progress, involve them in decision-making when appropriate, and address concerns promptly.

Can you provide a list of project management topics suitable for a presentation?

Topics may include Agile Project Management, Stakeholder Management, Risk Management, Project Budgeting, Quality Management, Leadership in Project Management, and more. The key is to choose topics relevant to your audience and the goals of your presentation.

What are some engaging project management presentation ideas?

Engaging project management presentation ideas include showcasing real-world case studies, incorporating interactive elements like quizzes or discussions, and using visuals such as charts and graphs to illustrate concepts.

What are some best practices for creating a visually appealing project management presentation PPT?

Best practices for creating a visually appealing project management presentation include using a consistent color scheme, incorporating clear and legible fonts, utilizing visuals like icons and images, and maintaining a clean and organized layout.

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Project Management Presentation Template

A project management presentation is used to describe your project in its entirety from the product itself down to process. Businesses can better explain their projects to key stakeholders with Beautiful.ai’s project management presentation example.  

Our customizable template has everything you need for a project management presentation like financial plans, organizational steps and project planning. A thoughtful project management presentation can help partners and collaborators align on project details to ensure all deadlines and expectations are met.  

Our project management template can also help you:

• Share additional resources with key stakeholders
• Act as a reference for project milestones and deliverables 
• Answer any questions regarding your product or processes

Use our template to create an effective project management presentation

A project management presentation can help you better collaborate with other teammates, but not without a clear story and seamless flow. Whether you need to outline your goals or communicate financial resources with your team, you can quickly bring your visions to life with these effective project management slides:

Pro tips to create a successful project management presentation

As you use this template to craft your project management presentation, keep these do’s and don’ts in mind:

There’s a lot to cover in these types of presentations. Use graphics like timelines, scatter plots, or bar graphs to make information more digestible and don’t be afraid to include relevant photos or videos of the product.

Stick to one topic or idea per slide. If you try to add too much content to one slide, you’ll overwhelm your audience. The focus should always be on the project and how it’s being managed.

There’s a lot of work that goes into a new project, so give credit where credit is due. Include a section that highlights the team driving the project forward.

If you need additional slides to compare data, display tables, share pull quotes, or display word clouds, add them to your presentation.

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Wow Everyone with These 11 Project Management Presentation Steps

Rachel Burger

When I look at a blank Microsoft Word document, I feel like panicking.

There are so many directions I could go with my writing and there are so many words I have to pack into an article by the end of a day. Luckily, I mitigate this with careful research and planning, so by the time I go to write, I’m ready.

Speeches should invoke the same kind of fear. For many, they don’t.

“I’ll just wing it,” some presenters say. “I know what I’m going to talk about and I’ll do fine.” Sure, you’ll be able to stumble through your presentation, but in all honesty: it probably won’t be something you’re proud of.

Here’s how to change that.

Leverage the right presentation software to engage audiences and drive your points across. You can find the best fit for your needs in the Capterra directory.

Project presentations are unique. You have to address a massive amount of information in a short period of time in a high-pressure situation. Here are the eleven steps you should take to make sure you deliver the best presentation possible.

1. Really understand the presentation’s purpose.

Determining the reason for your project presentation is key to preparing your entire speech. Presenting on project scope? That would be an entirely different presentation than on success factors, project milestones, or your risk management.

Figure out if your presentation is meant to inform your audience—most likely, as a project manager—or persuade . Knowing what kind of project presentation you’re giving will help form your approach to your speech. But before you start outlining…

2. Know your audience.

Who is behind the smiling faces that will make up your audience? Is it your boss? Your boss’s boss? Your team leaders? Considering the power relationship between yourself and your audience will help you organize what points are most important to them, and what can be left out. Knowing your audience will also shape what language you use and how you present your ideas.

Knowing your audience doesn’t stop at where they are in the corporate chain in relation to you. You also have to consider how many people you’ll be speaking to. Toastmasters advises , “Talking to 10 people or fewer is a conversation. Getting up in front of 20 people is a speech. If there are 40 people in the audience, it’s is a performance. 100 people or more is a show.” Plan accordingly.

3. Research.

Now you know why you’re giving this presentation and who it’s for, so ask yourself: what do these people care about? Chances are your project management presentation will cover a whole lot of metrics. Beyond stated goals and scope analysis, make sure that you have your financial information readily available. Use your project management software to help identify risk points and project progression. Does your project relate to other company projects? Make sure to have that information as well.

It doesn’t matter (yet) if your research is in a bundle, but it will help to compile it into one place. I personally use a word document with bolded headers to organize my findings, but I’ve also heard that Scrivener and Evernote are great for organizing research as well.

4. Choose your main points.

Break out a new sheet of paper: you’re ready to select your main points. Main points are like little thesis statements; they’re claims that require substantiation. For example:

We should consider expanding our scope.

I would like to try using Scrum for this project.

Let’s work on fixing our customer service feature for this sprint.

Selecting your main points should be pretty apparent if you’ve done your research and know why you’re presenting. They are the most important topics that need to be presented in your speech. Write them down, then brainstorm what facts are available to support your claims.

For example, if your claim is, “We need to extend our deadline,” substantiate it with “We had a service outage last week that has made it difficult to produce timely results” and “We’ve worked in some buffer time for this sprint; pushing the deadline one extra day isn’t a problem. This is why we plan.” Organize your supporting information under the appropriate main points.

Now you’re ready for your introduction.

5. Write your introduction.

Any good introduction has three parts:

Attention-getter

Your attention-getter will be the first thing that comes out of your mouth when you start your presentation—it’s also, arguably, the most important part of your speech because it will encompass the first few seconds that your team will judge you as a speaker. Make it count.

Start your speech off with a quote, statistic, or a story. Unless you’re intimately familiar with the team you’re presenting to, forgo options—like a goofy joke—that could jeopardize your credibility. Quotes, statistics, and stories, while seemingly dry on paper, can quickly engage an audience and get them excited about your project.

Your thesis is simply a summary of your main points—think big picture. A good example would be, “Overall, the project is going well, but we need to make some small tweaks to move forward,” or “I have a detailed project plan that I’m going to show you today.”

Aristotle had it right —tell them what you are going to tell them, tell them, then tell them what you told them. That rhetorical approach to speeches is most visible in the preview. The preview outlines your main points. It might look something like this:

“ First, I will talk about the goal of the project. Then I will present our timeline, and finally I’ll end on deliverables. ”

You have the first 2/3rds of your speech written! Now all that’s left is the conclusion.

6. Write your conclusion.

Everyone wants to end their speech with a bang—and that’s hard to do with a business presentation. The best way to keep your audience on track for the last few bits of your presentation is to summarize and close .

The summary is very similar to the preview; reiterate what you’ve already said to the audience. Taking the above example, you could simply say, “Our project has clear goals, a tight timeline, and strong deliverables.”

The close is simply a single sentence beyond “thank you” that lets the audience know that you’re done with your presentation. Two of the simplest closes are asking for questions or thanking your team mates.

Congrats! You’ve written the basic outline of your speech. Now it’s time to perfect it.

7. Think about transitions.

Your outline should look like this at this point:

Attention-getter:

Supporting point 1A:

Supporting point 1B:

Supporting point 1C:

Supporting point 2A:

Supporting point 2B:

Supporting point 2C:

Supporting point 3A:

Supporting point 3B:

Supporting point 3C:

Conclusion:

Jumping from point to point can get choppy. That’s why, when I was a speech coach, I recommended using transitions and signposts. A transition is pretty easy—it reminds the audience of what topic you just covered and then directs them toward your next point. For example, you can always say something like, “Now that we have covered our project’s goals, let’s talk about the timeline.”

Signposts are one-word transitions like “however” or “as a result” that helps illuminate the course of your logic. Your audience can’t flip back through your speech if they forget where your point started, so transitions and signposts help keep them on track.

8. Now it’s time to think about style.

Some speeches are funny. Some speeches are exciting. Other speeches manage to take incredibly dry information and make it engaging. All of these presentation qualities come from the presenter’s style.

Your personality is going to shine through your presentation no matter what, but it’s important to keep in mind these three characteristics of a quality speech.

They’re clear, concise, and concrete. Your delivery should be clear. Avoid “ums” and jargon. You should be concise: anything that doesn’t substantiate a main point or is a transition should be cut from your overall presentation. And you should be concrete: make sure you provide your team with action items and descriptive language that helps them move forward.

9. It’s time to start practicing!

You and your presentation have already been through a lot. You’ve outlined your entire speech, fiddled with the wording, injected transitions, and maybe even created a PowerPoint to complement your meeting. But you’re not quite ready for the boardroom yet. You must practice.

Practicing helps presenters narrow down their speech even more than picking through it for clarity and obscure language. Words that sound great on paper might feel awkward to speak out loud. The transition that you thought was killer might fall flat upon delivery. That awesome joke that you thought would be an ice breaker? It can sound pretty dead in a room with no people (or an unresponsive audience). Practicing your speech is the only way to bulletproof yourself against foreseeable problems.

I recommend speaking extemporaneously. You don’t necessarily need to memorize your speech— in fact, I think that’s pretty hard to do and it sounds canned —but I don’t recommend reading from text either. You should have your outline ready to be transferred to notecards (you are probably the only person in the room that thinks it looks silly) or to be printed out in large readable text.

Your notes shouldn’t have a word-for-word description of what you’re going to say, but they should give you enough of a prompt to keep you going through the speech.

10. Learn how to temper your anxiety.

If you practice your speech, you will feel less nervous.

This bears repeating.

The more comfortable you are with your source material, the easier it will be when presentation day comes. Anyone who relies on presentations for a living—from dancers to comedians to presidents—will rehearse over and over to make sure that they’re comfortable with what they are presenting. And if the speaker is relaxed, the audience will relax with you, making for an overall comfortable experience. Using notecards will also help ease your anxiety—write them well and you won’t forget anything!

If you still have the pre-speech jitters— as a majority of the population does —there are ways to help ease your fear. A podium that you can hold on to will help with any shaking that might come with giving a speech. Also, bring in a glass of water. Taking a sip every once in a while will give you a pause from the presentation itself, allowing you to regroup.

And it should go without saying, but taking care of your body will help ease your anxiety as well. Get a full night’s sleep for three consecutive nights before your presentation. Eat well the day before and morning of. Exercise—it’ll make you feel better. Having a healthy body supplements your mind, helping you remember your script and why you’re even presenting in the first place.

Just remember: you’ve practiced for this. You can rock this presentation. Don’t let your own anxiety get in the way of your success.

11. Give the speech! You’ll do great!

At this point, we’ve covered a lot of ground. From determining the point of your speech to prepping your body the day before, this all-inclusive guide has you ready for game day. You will do well because you’ve rehearsed your speech enough and then feel incredible for the rest of the day. Your speech will be organized, clear, and entertaining. And your coworkers will thank you for it—no one wants to sit through a presentation where the speaker is uncomfortable—that just makes everyone else ill at ease. You owe it to your audience to do well—and now you have the tools to do so.

This guide covered a whole lot. Hopefully by now you’ve learned how to effectively research and outline your speech, tailor your style to fit your needs, learn the importance of rehearsal, and find ways to help curb the pain of speech anxiety. How do you prepare for presentations? Is there a tip or trick that I missed? Add it to the comments below!

Was this article helpful?

About the author.

Rachel is a former Capterra analyst who covered project management.

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Project Presentations: How to Prepare and Deliver a Project Presentation

Can anything make a project manager’s heart sink faster than being told that they need to give a project presentation to the board of directors? The pressure. The responsibility. Sure, you’re happy that the directors of the company trust you enough that they want your input in the project, but having to present in front of these powerful players is making your stress levels spike.

If you haven’t come across these presentation requests from senior managers yet, you will! These scenarios are common on projects, especially projects that introduce a new product or involve organizational change. But don’t feel overwhelmed. Giving project presentations may feel scary, but you can plan and prepare for them just like any other meeting.

What Is a Project Presentation?

A project presentation is an opportunity for you to explain your project processes and deliverables to key stakeholders. These can be informal, like a quick update via reports with a few individuals, or formal. Formal project presentations often require proper meeting times, thought-out slide decks, goal review and more. We’ll spend most of our time discussing how to prepare and deliver a formal project presentation.

A formal project presentation requires good data. Project management software can provide you with the dashboards and reports you need to supplement your points and progress updates. ProjectManager has real-time dashboards that you can share with stakeholders, and eight different in-depth project reports that you can make with just a few clicks. Get started for free today!

Why Is a Project Presentation So Important?

A project presentation is your opportunity to convey the importance of the work you and your team have been doing. If you’re unable to articulate your progress and achievements, key stakeholders won’t understand why money, time and resources are being spent on your project.

When you think of it like that, it’s no wonder why people spend so much time preparing for their project presentations. Read on to see how you can knock your next presentation out of the park.

How to Prepare for a Project Presentation

Preparing for a project presentation can be more important than you actual delivery. That’s because good preparation can set you up for success on the big day. Let’s go through some preparation techniques you can do for your project presentation.

1. Create a Calendar Invite for Your Project Presentation

You can’t just expect people to turn up – they need to know that there is an important event that requires their attendance, so get it in their diaries. People plan their meetings and calendar appointments sometimes quite far in advance, giving ample warning. Schedule the presentation as soon as you can, and check with the individuals (or their assistants) if you don’t get a reply about their availability.

If you have been invited to someone else’s meeting to talk about your project, make sure it is in your planner and book some time to plan for it in advance. If you don’t, you risk running out of time to prepare your material.

2. Select a Format for Your Presentation

How are you going to get your message across? If you’ve scheduled a project meeting it’s likely that you are expecting to do a formal presentation. That’s fine, but how? Will you use slides or flip charts or mirror your iPad on a monitor? Do you expect the audience to participate in any part of the presentation? Can you speak without notes or would it be better to have some pointers with you on the day?

You should also consider where you will be giving the presentation. For example, a format that is suitable for a small room and a limited audience, such as a loosely-structured project update with a couple of slides, is not going to be appropriate for a room full of stakeholders, laid out like a lecture theatre with you at a lectern at the front.

3. Practice Your Project Management Presentation

Giving presentations is a skill. Practice, practice, practice. Before your big project presentation, volunteer to do some smaller ones, like staff briefings or shorter updates at team meetings. You want to feel comfortable both standing up in front of the room and with the material. Run through your presentation at home or in an empty meeting room so that you remember where the slide transitions are. Practice using the projector and a clicker to move the slides forward. Write out your flip charts several times so that it becomes second nature.

Practice and training will make your delivery much more polished and professional and give your audience a far better experience.

4. Write Big So Your Presentation Is Legible

Whether you are using slides or flip charts, write big or use big fonts. It is often difficult to see what is on the screen, even in a small room – and that means your message is not getting across. And it’s an excuse for audience members to check their phones instead of listening to you.

A good tip is to print out your slides and put them on the floor. If you can still read them clearly from a standing position, then the text is big enough. If you can’t read the words or you have to bend down to read them, make the font size larger!

5. Have a Backup Plan for Your Presentation

Projectors break, meeting rooms don’t have conference phones in, pens run out just at the critical moment. Plan for everything to go wrong. Your presentation audience is made up of busy people and they don’t want to sit there watching you fiddle with the technology. Get it all working before they arrive, and if it doesn’t work when you get going, make sure that you have a contingency plan (like a printout of your slides) so that you can carry on anyway.

How to Give a Project Presentation

When the fateful day arrives, there are some important things to keep in mind when giving your project presentation. Follow these best practices and you’ll portray your project and your team in the best possible light.

1. Speak Clearly and Don’t Rely on Jargon

Presentations depend on clarity and good communication . If you bog down your presentation with jargon and convulated reasoning, you’re going to lose your audience. Make sure that you use language that your audience will understand, so they can follow along with all of the key points you need to make.

Remember, not everyone in that meeting is going to understand all the intricasies of your project, in fact, none of them likely will. So speak slowly, clearly and ensure that you communicate.

2. Stick to What Matters and Use Data

When giving your project presentation, don’t lose sight of the original goals and requirements of the project. Your stakeholders agreed on certain goals at the beginning, how are you trending towards reaching those goals? Sometimes it’s easy to focus on setbacks or difficulties, or things that you may find fascinating. However, it’s best to recenter on critical business objectives.

It’s important to use data to supplement your project presentation as you address key goals and initiatives. But don’t use too much data! People will get lost in the numbers and stop listening to what you have to say. It’s a delicate balance.

3. Tell a Story

You have probably sat through a fair few presentations in your time, and I expect you’ve tried to stop yourself from nodding off in some of them. Project status updates can be boring. If the subject matter isn’t dull, often the speaker is. Don’t let that be you.

One way to keep the attention of the audience is to structure your presentation in the most interesting fashion. Consider what they will find interesting (and it won’t be the same as what you find interesting). Telling the story of your project is a good idea. Think about a start, a middle and an end to your presentation. Perhaps follow the lifecycle from the perspective of a customer.

Focus on the benefits and not the project management process. If you don’t know if your presentation material makes sense, run it past a friend or family member who doesn’t know anything about your project. If they don’t fall asleep, it’s OK!

4. Ask for Feedback on Your Presentation

When your presentation is over, ask for feedback. You could do this directly at the end of the session before people leave the room, or a couple of days later. It’s good to get some feedback as it helps you work on what to improve for next time.

Ask people to give you their impressions both of your presentation skills and also of the presentation content. You could find that the content was really good but you lacked confidence delivering it, or conversely that you were an engaging presenter but the material was not relevant to them. All this is useful stuff to know and it will help you improve your presentation skills for next time.

Project Management Presentations Take Time to Master

Giving presentations isn’t an everyday occurrence on projects but it is likely that you will have to give one or two during the project lifecycle – more if your project involves a lot of workshops or user sessions.

Don’t panic – presentation skills are something that you can learn and you will get better with practice! Once you have cracked it, you’ll feel confident delivering presentations and you’ll find that it gets easier to prepare for them in the future.

The scheduling features of our software can be used to book your presentations on the team calendar, which can be easily seen on the project dashboard. With it you have the ability to share agendas and slides after the presentation with the online document library. Then you can carry on the discussion after the meeting by using the great chat tool. Try the software from ProjectManager free for 30 days and see how helpful it really is.

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Project Management PowerPoint Templates & Presentation Slides

Download and use our 100% editable Project Management Template for PowerPoint and Google Slides themes. It makes your projects easier, faster, and more accurate. Our Project Management PowerPoint templates at SlideModel are well-crafted layouts to assist companies in documenting their project procedures. It also makes it easier to communicate the project idea to your audience or team members by displaying the entire project process at a glance.

Featured Templates

Roles In Project RACI Matrix

Project Portfolio Presentation Template

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Project Management Pack PowerPoint Templates

Latest templates.

Project Management Dashboard PowerPoint Template

Polygonal Venn Diagram

Simple Status Report PowerPoint Template

Customer Benefits from Deliverables PowerPoint Template

Project Closure Slide Template for PowerPoint

Vertical Timeline Concept Design PowerPoint Template

Project Action Plan Template for PowerPoint

3-Item Management Levels Slide Template for PowerPoint

6-Year Circular Timeline PowerPoint Template

5-Column Diagram Template for PowerPoint

6-Step Hexagon PowerPoint Diagram

8-Item Layout PowerPoint Template

Project management is leading a team’s work to achieve all project goals within the regulated team. The use of Project Management Powerpoint Templates increases organizational productivity and project delivery. You can create detailed road maps, PowerPoint timelines, and project proposals with the help of eye-catching imagery and layouts.

For example, you can use Workstream PowerPoint Template to help initiate, plan, develop, and implement your project. Organizations across all industries can use it. You can also use our 5W (Who What When Where Why PowerPoint Template) as an efficient problem-solving tool. It helps you analyze project problems from five different aspects and provide accurate answers.

Furthermore, you can modify these templates to suit your preferences and project demands. They include charts, graphs, timeline slides, Gantt charts, and handy dashboards. These can help you display detailed information in a layout that is easy to grasp for your audience and provides the convenience of effectively getting your message across at a glance.

What Should I Include In A Project Presentation?

A project management plan should comprise an executive summary, Gantt chart, timeline slides, stakeholder or team chart, risk assessment, communication sub-plan, and resource sub-plan. You can learn more about project presentations here.

What Are The Main Topics Of Project Management?

The main project management topics are Agile project management, Quality control; Ethics; Communication; Change management; Risk management; Strategic alignment; Resource management; Stakeholder management; and Leadership.

What Are The Advantages Of Using A Project Management Presentation?

Project management can assist your team in planning, managing, and executing your work to meet your project’s deadlines. Your team can use a project management tool to centralize all of the details of your work, share feedback and progress, and, ultimately, collaborate more effectively. The Project Management process ensures cost controls, quality management, and project completion on time, within scope, and within budget.

What are the five major project management processes?

To be successful with your project, you must complete the following five stages of the project life cycle: Initiating; Planning, Execution; Monitoring; and Closing.

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Design Project Management Presentations Faster with These PPT Templates

Last Updated on March 11, 2024 by Rosemary

Managing a project, need to keep track of your team’s progress, or explain project management frameworks? Using visual aids can help you present more information by using less text and make your slides more catchy by using graphics. With that in mind, have a look at this list of 7 recommended templates for project managers.

Whether you’re looking for PM frameworks or concepts to use, or you already have a clear idea and need to make a presentation, consider looking at some of the project management presentations we’ve recommended here.

Get any of the graphics presented here – click on the slide pictures to see and download the source illustration. Check the full collection of Project Management PowerPoint Templates & Icons here.

7 Recommended PowerPoint Templates for Illustrating Project Management Presentations

Here is an overview of the aforementioned presentation templates, designed for project managers, professionals working in related fields, or anyone who needs to put together a deck on the topics below; to help you make your presentations more visually appealing & engaging.

Status Review Meeting Template

These simple and elegant graphics will help you if you’re undertaking tasks such as analyzing KPIs, having a review meeting, or presenting key data. This will help you save time when putting together your presentation, and make it more memorable to the audience.

The template comes with 47 icons in a modern, flat design style to help keep a professional look. You can use these to represent various aspects of your presentations. 

If you’re wondering how to effectively manage a review meeting, as well as other situations where you’d use a project management presentation, this blog will show you how to do this with the help of some visual slides.

You can use this Review Meeting Template to: 

• Visualize goals
• Current situation overviews, including presentation of KPIs
• Keep track of your business’s next steps
• Outline what topics will be discussed and in what order
• Clearly show meeting agendas, structures, and outcomes
• Create lists, agendas, timelines, and further steps diagrams 
• Evaluate current market and company situation – adjust strategy to this situation, and set new objectives 
• Distribute new tasks over a time plan and hold people accountable.

Kanban Board Template

Kanban is a visual system for project management. Today it’s widely used as one of the Agile methods in PM. The natural form of Kanban is having a physical board with paper post-its; easiest and most effective if you can meet with your team in one place. 

However, if you need to document, reproduce, or share your Kanban tasks, you can use PowerPoint. Check this set of Kanban template slides , which includes task cards, various Kanban Tables, and icons – in a light modern style!

Where can you use Kanban graphics? 

• Software development (the most typical use of them is in the IT sector)
• As an agile Project Management method for practically any product development.
• Graphic design project management
• Personal task management

Scrum Presentation Template

The Agile Scrum PPT Graphics Set is a universal visual toolbox with modern outline icons.  If you’re a presenter or trainer using the agile framework, it’s a handy tool for explaining project roles, duties, and flowchart processes.

This slide deck contains various agile process diagrams and common scrum-related symbols that you can use to create, for example, a Scrum training presentation or a slide deck for agile project management meetings.

Where can you use Scrum Presentation Templates?

• Daily Scrum meetings
• Feedback Reviews
• Retrospective meetings 
• Scrum training presentations
• Agile project management meetings

This blog shows you how you can illustrate a Scrum presentation effectively.

Roadmap Diagrams and Infographics

The roadmap diagrams and timeline infographics can be used for a multitude of purposes such as creating strategy and project plans. You can use them to easily show long-term milestones or present project objectives or stages over a year or multiple years.

This set includes a variety of infographics and icons in a flat style. They will help to represent certain aspects such as milestones or deadlines. Icons come in a vector graphic format to preserve image quality.

You use roadmaps to illustrate the following concepts:

• Various kinds of strategies
• Company history timeline
• Project plans or progress
• Annual reports
• Personal goals

Here are some further resources related to this topic:

• How to Create Effective Roadmap Slides
• Three Creative Ways to do a Roadmap Slide

RICE Prioritization Score Tables

If you are deciding on the development of new product features or presenting the prioritization of work tasks/projects, the RICE prioritization framework can be a good visualization tool for that. RICE is a simple formula that includes 4 criteria (Reach, Impact, Confidence, and Effort) to calculate a score for new projects or product features. A RICE score is used to prioritize workload, taking expected effect into consideration. 

The RICE slide set includes numerous slides, diagrams, and icons. Plus all elements are fully editable, so you can easily adapt the slides to your needs:

You can use RICE tables to:

• Explain what the RICE formula is and how it works
• Analyze possible product development strategies along with their potential impact on product sales/performance
• Evaluate what service features are the most valuable
• Clearly present the prioritization of new features
• Easily calculate a RICE score using an Excel sheet with a building formula
• Visualize the result of new product development strategies

Lean Management Presentation Diagrams

Lean management is a way of managing a company or institution ensuring continuous improvement using small changes in processes to deliver value to customers.

These PowerPoint infographic charts are for illustrating lean management principles and fundamental lean methodology . You can use these diagrams to provide visualizations for lean overview presentations or articles on the Kaizen approach to manufacturing or services, for example. We included a visual representation of all basic lean procedures and elements:

Six Sigma Presentation DMAIC Diagrams

The Six Sigma approach is to create a quality improvement process/system. The main principle is to systematically work on decreasing the number of defects in the production process – to a statistically insignificant level (hence the 6 sigma name). 

This set contains templates for Six Sigma training and presentation materials . We designed editable infographics explaining Six Sigma principles, underlying statistical theory, and main 6S processes such as the DMAIC cycle, DMADV cycle within DFSS, Concept Questions, or Lean Problem Solving Workflow. With these diagrams, you can visualize the Six Sigma approach to production or general business process improvements.

You can  use Six Sigma Diagrams while talking about the following concepts and topics:

• Manufacturing processes
• Supply chain operations
• Engineering/construction 
• Healthcare processes
• Explaining the Six Sigma methodology
• Reviews and reports

Explore our Business Performance PPT Reports category on the website for more resources to boost your presentation impact.

Summary of the Best Visual Metaphors for Project Management Presentations

Presenting project management topics can often be a time-consuming, wordy, and unengaging process. With pre-designed templates, you can cut down on the time spent putting together presentations and put it to use on more important tasks. Using some of the infographics and colorful diagrams we’ve recommended here can help to reduce the amount of text you use while helping to keep your audience active. 

There are additional benefits to using ready-made diagrams and icons. You could export slides as a PDF to share with project members & others interested. You might also save individual infographics to reuse in other presentations.

For more inspiration, subscribe to our YouTube channel:

Resources: PowerPoint Templates & Graphics for Project Management Presentations

Explore all of our Project Management PowerPoint templates, including the 7 we’ve shown here:

Project Management PowerPoint Templates

If you wish to read more on project management presentations & scrum, check out these blogs . We also have blogs on product development for you to look at.

To try out how those PPT diagrams work, get a sample of free PowerPoint diagrams and icons that you can use to play with this kind of presentation graphics.

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Project Management Topics

This section is dedicated to helping students understand both the breadth and the detail of various topics in Project Management. Running projects effectively generates many potential benefits.

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12 Must Have Slides For Successful Project Planning

Hanisha Kapoor

Project Managers or executives have huge responsibility when it comes to Project Planning. From figuring out the type of the project he/she will be undertaking to its execution, a project manager has to control everything. The role of the managers comprises of many activities and to minimize the uncertainty, we have come up with a full-fledged Project Planning Complete deck to control the risks associated with the project.

Download this professionally designed Project Planning deck, plan and execute the project wisely.

Click here to download Project Planning Complete Deck

Here we are going to show you 12 slides that you should have in your presentation to plan your next project effectively.

1) Project planning process:

Project planning is done to have an understanding of how the project will be executed and managed. It highlights the core areas such as project budgeting, project risk management, project quality and more. The project plan must have all the answers to explain the execution, management and control of the project. It is essential to have project planned beforehand to achieve project’s objectives.

2) Types of Project:

Add this creatively designed slide to showcase the type of project your company would be working on. Have this PPT template in your presentation to introduce your team to the new project they will be handling.

3) Elements of Project Life Cycle:

A project has to go through a lot of steps and changes before reaching to its said goal. It is important to jot down the changes that project goes through to keep a tab on the project’s progress. Also, it helps for the future projects if they are of the same genre. That’ why have this well descriptive slide to ensure that none of the major steps are missed while completing the project.

4) Critical Path Method:

Time management is one critical point in Project Planning. To make sure that each process or activity is completed on time, incorporate Critical Path Method PowerPoint template in your presentation. It determines the longest sequence of activities that has to occur for the project to complete on time. These are the activities that are needed to be tracked to check the project completion in time.

5) Project Objectives:

Set clear objectives for your project and showcase it to the project team members. There could be many reasons for you to vouch for the particular project such as project is making company money, bringing more customers, upgrading existing technology and more. So clearly define your project’s objectives and work accordingly.

6) Project Life Cycle Phases:

Each project goes through certain phases of development in its lifecycle. These phases helps project managers to control the project with efficiency. Include this template in your presentation to know if the project is halted at some phase or is continued towards the end of the phase.

7) Project Planner:

Allocate time to each task of the project. Put details in this Project Planner PPT slide and check if the project is executed on time or not. How many days are left to implement certain tasks? Or if you are running behind to complete the project. This slide gives you the overview of the project progress.

8) Project Tasks Status Dashboard:

This slide will actually keep you and your team in loop to know the status of the project progress. This professionally designed slide is a report card of the project. Just update the slide timely and get to know that all the tasks are in progress.

9) Project Team Management :

Introduce your team members to the new project by showcasing their names. Put their names in this slide, let people know who all are working in a particular project.

10) Potential Delays in Execution :

It is nice to have an awesome start to any project. However, one must consider the facts that could delay in the project implementation. Hereby, instead of discussing verbally with the teammates, use this slide and make it easier for the audience to comprehend the possible reasons behind delaying in the project execution.

11) Risks to Project:

Every project has its own risks and threats. You may face them during the execution or even before starting the project. Note down the risks and combat them to have a successful project planning and execution.

12) Project Budgeting:

Going out of the budget? No worries, keep a track record of the budget with this ppt template on Project Budgeting. Every company has a certain budget limit to which they imply to their projects. Some go out of the track, some are not able to keep the tab and therefore at times they suffer financial losses. Because of which, add this professionally designed Project Budgeting slide in your presentation and save yourself from any loss.

Download Project Planning Complete Deck

These 12 essential Project Planning slides will help you at every step of the planning. Consider these slides in your presentation and have a systematic project planning.

Want to create an inspiring, persuasive business deck and clinch the next deal? Get in touch with our Presentation Design Agency .

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120 Presentation Topic Ideas Help You Hook Your Audience

Updated: January 15, 2024

Published: August 09, 2023

Cooking is easy. The puzzle is figuring out what to eat. As soon as you know that, you can get started. The same holds for presentations. The sooner you can whip up a good, informative, and catchy topic, the easier the rest of the process becomes.

Pick a good topic that resonates with you and your audience to set a strong foundation. But select the wrong topic, and it becomes difficult to connect with your audience, find mutual interests, or hold their attention.

So, let’s learn how to develop thought-provoking and relevant topics for your presentations. You’ll also find some best practices to make your presentation memorable.

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How to Choose a Great Presentation Topic in 5 Steps

120 presentation topic ideas, 5 presentation tips.

4. Choose an appropriate presentation style.

There are many ways to present a topic. Your personality, the topic at hand, and your audience’s personas will help you determine which style would best fit you and your audience.

Select a presentation style that will communicate the main idea clearly and have a lasting impact on your audience.

For instance, explore a freeform style presenter by Sir Ken Robinson.

5. Engage with your audience.

Work on your presentation skills to make a strong connection with your audience, get through to them and leave a mark.

Think of the presenter as the link between the topic and the audience. A strong or a weak presenter can make a difference between a presentation being a thriving success or a boring failure.

Hone your skills by engaging and interacting with your audience. Make them feel like a part of the presentation and not just spectators. 70% of marketers have found presentations with interactive content to be more effective than those without.

Here are a few ways you can make your presentation interactive:

• Start your speech with uncommon questions to your audience. Involve them from the get-go, like ask to raise their hands if X.
• Make eye contact to build credibility and show confidence. Don’t stare at your slides or notes. Smile occasionally and talk to the audience directly.
• Have an active and confident body language. Don’t stand in the same place the entire time. Move around the stage.
• Don’t be monotonous. Speak as you would to a colleague — with enthusiasm.
• Ask close-ended questions in between to keep the audience engaged without losing time. Address them using their names to keep things interesting.
• Share personal experiences and stories that your audience will find fascinating and relatable.
• Practice thoroughly before you present so you’re fluent with the material and delivery.
• Energy and excitement can be quite contagious. Make sure you exude enough to spread some to your audience.

Feeling Inspired Yet?

Now you have all the right ingredients for choosing amazing topics and a hundred ideas to drive inspiration from. So, go ahead and start cooking presentations that will blow your audience away.

Don’t forget to choose a super-relevant topic and add meaty information. Do it with excitement to make it enjoyable for you and your audience. Best of luck!

Don't forget to share this post!

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Presentation Topics

Presentation Topics:

Looking for something in particular  we suggest a search (to the right — or below on mobile)., open a printable list of presentations and speakers . adobe acrobat document, will open in a new tab., pm 2  — poor man’s project management presentation topics:.

The following topics are on IPDI ’s “PM 2 : Poor Man’s Project Management” system approach to the numerous simpler projects that do not require the full suite of project management tools, but still need to be planned and executed to be a success in your workplace (and at home). 

“Poor Man’s Approach to Monte Carlo”  (Doug Boebinger) Monte Carlo answers one “simple” question – “what is the probability of success of your project plan meeting, its schedule and cost goals?”   To do full Monte Carlo on a project is time and cost prohibitive.  However, the “Poor Man’s Approach…” looks at a “Pareto” approach to the problem – get 80% of the benefit with 20% of the effort.  The presentation will walk through a simplified approach that yields results that can be used in your final project planning.  And there is a dice game pitting teams against each other to solidify the Poor Man’s Approach to Monte Carlo concepts.  Duration:  1 hour 

“Poor Man’s Approach to Earned Value”  (Doug Boebinger) Earned Value is a powerful tool that is not used to its full effectiveness due to the (perceived) complexity and amount of information needed.  The “Poor Man’s Approach…” looks at a “Pareto” approach to the problem – get 80% of the benefit with 20% of the effort.  If your audience isn’t familiar with Earned Value, not a problem, this presentation assumes no prior knowledge of Earned Value and presents it in an intuitive way with great success.  An MSExcel spreadsheet is demonstrated in the presentation which can be downloaded after the presentation.  Duration:  2 hours 

“Poor Man’s Approach to Scheduling” (Doug Boebinger)  Yes, it is blasphemy to say it, but you can develop a well planned schedule without Microsoft Project – and, dare I say, critical path technique (gasp).  There, I said it.  This presentation looks at a “Pareto” approach to the problem – get 80% of the benefit with 20% of the effort.  A simple, straight forward method to get the team to build a schedule for their project, while building the team and project understanding at the same time.  An MSExcel spreadsheet is demonstrated in the presentation which can be downloaded after the presentation.  Duration:  1 hour

Working with People Presentation Topics

“Failure: An Essential Step to Success”  (Doug Boebinger) Success is not a given, but failure is.  How we deal with failure will determine how successful we will ultimately be.  This presentation looks at the role that trying but not succeeding plays in our eventual success and how to overcome the failures to reach that success.  Duration:  1 hour 

“Effectively Managing Project Stakeholders (if that is even possible)”  (Doug Boebinger) People are the key to project success, but they can be the biggest variable as well.  The group is broken into eight teams to discuss the eight “types” of stakeholders (one per team), their effect on the project and how best to interact with them.  The presentation also looks at the five phases of team dynamics and how a project manager needs to act and react to them.  Duration:  1 hour 

“Emotional Intelligence:  How well do you identify and control your emotions” (Doug Boebinger) This presentation explores the third part of a successful leader – Emotional Capability.  Technical skills and intellectual capability take you only so far to success.  People who master Emotional Intelligence tend to be more successful than those who don’t.  Duration:  2 hours 

“Personal Time Management:  What you do with your time is your decision (believe it or not)”  (Doug Boebinger) Everyone gets 24 hours per day – each and every day.  What you do with it is up to you.  Really, it is up to you.  This presentation looks at methods to determine, plan, prioritize and act to get the most out of your day – including the fun things like sleeping, eating and time with family.  The more time for the presentation, the more depth that can be explored and exercises performed.  Duration:  1 hour, 2 hour or 4 hour

“Assertiveness – Working with People and Not Against Them” (Myles Miller) Do you consider yourself to be assertive? And what does being assertive mean to you? Does it mean exercising your rights all the time, every time? Or does it mean knowing when to let someone else or some other cause or outcome take precedence over your rights?

• Learn how to Develop Your Assertiveness • Practice Using Assertiveness Communication Techniques

Duration:  1 hour

“Bad Apple Management Leadership Lecture” (Bill Dannenmaier) This talk reports on the latest research in managing difficult people on project teams, their effect on team performances, and organizational responses to bad apples.

“Beating Procrastination – Manage Your Time, Get It All Done” (Myles Miller) If you’ve found yourself putting off important tasks over and over again, you’re not alone. In fact, many people procrastinate to some degree – but some are so chronically affected by procrastination that it stops them fulfilling their potential and disrupts their careers. The key to controlling this destructive habit is to recognize when you start procrastinating, understand why it happens (even to the best of us), and take active steps to manage your time and outcomes better.

• What is Procrastination? • 3 Steps to Conquer It…

o Recognize It o Work Out Why It Happens o Learn and Adopt Anti-Procrastination Techniques

“Effective Emails – Taming Your Inbox” (Myles Miller) When used appropriately, email is an incredibly useful communication tool. But, many of us feel overwhelmed by the amount of mail that we receive and need to respond to. However, there are ways to manage your email so that you’re more productive. We’ll explore strategies for doing this, so that you can get on with the real work at hand.

• Checking Email – When & How • Reading Email — Use Time and Simple Rules • Organizing Email – File It, Forget It, Respond • Using Rules to Your Advantage • Developing Good Team Habits

“Emotional Intelligence – Learning How to Be More Aware” (Myles Miller) Know anyone who never lets their temper get out of control, no matter what problems they are facing. You might think of someone who has the complete trust of her staff, always speaks kindly, listens to her team, is easy to talk to and always makes careful, informed decisions. We’ll look at why emotional intelligence is so important for anyone – and how you can improve yours.

• What is Emotional Intelligence (EI)? • Learn how to use…

o Self-Awareness o Self-Regulation o Motivation o Empathy o Social Skills

“Generational & Cultural Diversity – How to Work Well With Everyone” (Myles Miller) In the last decade, several differences in the work habits of younger and older women across an array of occupational fields have been observed. In particular, the younger women tend to more often question workplace expectations, such as long work hours or taking work home, and they often are more open about their parenting obligations and commitments.

Some studies suggest that such differences are, in part, accounted for by workers’ values shifting as they age. For example, business-management researchers found an overall change in work values as generations matured, such as giving work a lower priority in life and placing less value in feeling a sense of pride at work. Despite that finding, the study also found generational differences, such as that gen-Xers report less loyalty to their companies, wanting to be promoted more quickly and being more “me-oriented” than baby boomers.

• Learn how to understand the generational and cultural differences that make us unique • Discover practical application to use in dealing with differences in the workplace

“Management’s Role in a Project Driven Culture” (Tom Mochal) Most organizations implement project management in an ad-hoc manner. These organizations focus on the project managers and provide them with training and templates. This is a good start, but it is not going to result in a strong project-driven culture. In fact, the majority of problems encountered in culture change initiatives of this type originate in the management ranks. These managers typically think it is up to the project managers to deploy project management successfully, but in reality the success or failure of the initiative is within their control. All of the management hierarchy has a key role to play in ensuring their organizations successfully implement the project management discipline. This presentation describes the role of management in creating this project-driven culture. Duration:  1 hour

“Managing Interruptions – Manage Focus and Control of Your Time” (Myles Miller) Everyday interruptions at work can be a key barrier to managing your time effectively and, ultimately, can be a barrier to your success. Because your day only has so many hours in it, a handful of small interruptions can rob you of the time you need to achieve your goals and be successful in your work and life. More than this, they can break your focus, meaning that you have to spend time re-engaging with the thought processes needed to successfully complete complex work.

• Why an Interrupters Log is a Good Tool • Analyze and Conquer Your Interruptions • Put Your Phone to Work for You • Catch Your Breath • Learn to say ‘No” • Available and Unavailable Time • “Invitation Only” Time • Uncontrollable Interruptions

“Managing Outsourced Projects”  (Tom Mochal) Outsourcing project work is more common today than ever. In the past many managers felt that if they outsourced the work, they also outsourced the problems. Most managers today know that this is not the case. Even though you outsource work, you cannot outsource your obligation to make sure the project is progressing smoothly.

Unfortunately, in many instances, the vendor does not perform against expectations. Tune into this presentation to hear the key elements and techniques for managing your critical outsourced projects. Duration:  1 hour

“Now is the Time to Assess for Success” (Tom Mochal) Organizations all over the world are trying to get better at project management. For the vast majority of companies this means using their own employee backgrounds and experiences to map a course for improvement. This approach is fine but it also limiting. Different people have different views for what an optimized project management organization looks like.

The good news is that there are models that can be used to define an optimal future state. You can use these assessment models to assess your organization. If you are not yet at an optimized state (and few organizations are) the assessments can show you the best practices that you need to implement to get there.  In this session we will discuss assessments in general, and two models in particular – OPM3 from PMI and aPRO from asapm. You will learn the value associated with an organization assessment, plus an overview of these two project management standards. Duration:  1 hour

“Optimizing Your Portfolio”  (Tom Mochal) No company has the resources to meet all of its business needs. This is true in the best of times. It certainly is even truer when times are tough. Portfolio management is a process to ensure that your company spends its scarce resources on the work that is of the most value to your company, and work that is most closely aligned to your business goals and strategies. Portfolio Management has three major components

• Portfolio planning which takes work from an idea to a project. • Portfolio execution, which is staffing and managing the active portfolio of work. • Portfolio harvesting which is gaining and tracking the benefits of the work

You will leave with ideas you can immediately apply to optimizing your own portfolio management process. Duration:  1 hour

“Prioritization – Making the Best Use of Your Time and Resources” (Myles Miller) Prioritization is the essential skill that you need to make the very best use of your own efforts and those of your team. It’s also a skill that you need to create calmness and space in your life so that you can focus your energy and attention on the things that really matter. It’s particularly important when time is limited and demands are seemingly unlimited. It helps you to allocate your time where it’s most-needed and most wisely spent, freeing you and your team up from less important tasks that can be attended to later… or quietly dropped. With good prioritization (and careful management of reprioritized tasks) you can bring order to chaos, massively reduce stress, and move towards a successful conclusion. Without it, you’ll flounder around, drowning in competing demands.

• Learn Simple Prioritization • Explore Prioritization Tools That You Can Use Every Day

“Pulse of the Profession Research Results” (Bill Dannenmaier) This talk discusses the place of research in the project management discipline and presents the results of the past several years of PMI’s Pulse of the Profession research studies.  It then discusses how project managers can apply that research to improving the discipline within their own organizations. Duration:  1 hour

“Running Effective Meetings – Establishing an Objective and Sticking to It” (Myles Miller) There are good meetings and there are bad meetings. Bad meetings drone on forever, you never seem to get to the point, and you leave wondering why you were even present. Effective ones leave you energized and feeling that you’ve really accomplished something. So what makes a meeting effective? Effective meetings really boil down to three things:

• They achieve the meeting’s objective • They take up a minimum amount of time • They leave participants feeling that a sensible process has been followed

Learn how to achieve these objectives every time you have a meeting. Duration:  1 hour

“Strategic Planning Using the LEAD™ Model” (Tom Mochal) Organizations set goals and strategies to define their desired future state. Everything else falls out from there – portfolios, programs, projects, operations, etc. TenStep Strategic Services has a strategic planning model called LEAD to help organizations set the correct goals and strategies and to ensure that the work aligns to support them.

• Assess current organization • Establish goals and strategies to achieve the future state. • Create an action plan to close the gaps. • Convert your action plans into the tangible projects.

This presentation describes the LEAD model and how it helps you activate your strategic plan. Duration:  1 hour

“The TenStep Approach for Gathering Business Requirements”  (Tom Mochal) One of the primary reasons that projects struggle is that the project team does not fully understand the customer requirements. This leads to rework, missed expectations, extensive changes and ultimately missed deadlines and budgets. The project team must meet the needs and expectations of the client to be successful. These client needs and expectations are set through the gathering and agreement on the requirements of the final solution. Gathering requirements involves more than just asking a few questions and then building the solution. Projects with any degree of complexity need a formal process to ensure that all of the requirements are accurately gathered, reviewed, documented and approved.

In this presentation, we will discuss the TenStep model for gathering requirements – elicitation, validation, specification and verification. You will see it is a logical model that you can implement on your projects. Duration:  1 hour

“Tips to Turn Around a ‘Project-Challenged’ Organization”  (Tom Mochal) Let’s face it. Most of us don’t work in best-in-class project organizations. Most of us don’t work in worst-in-class organizations either – although many of you might say you are closer to this designation. The fact is that too many organizations have basic problems executing projects. Let’s just call them “challenged”. In other words, projects seem to get done in spite of the challenges that are presented from the organization. The projects rely on heroics from project managers and team members. They have to since your organization does not have good processes that you can repeat over and over again for project success.

In this presentation we will discuss some characteristics of challenged organizations. That is the easy part. The presentation will also provide insight into ways to solve the challenges and elevate your organization to a higher level. That is the hard part. We won’t set expectations that there is one technique or approach that will magically make everything perfect. But there are logical techniques and approaches that can help you improve. This presentation will help you decide which ones make sense for your organization. Duration:  1 hour

Project Management Related Presentation Topics

“The Black Swan (no, not the movie)” (Doug Boebinger) This presentation explores the concept of Risk Management dealing with very high impact, very low probability risks known as “Black Swans.”  These risk events, when they happen (not if they happen), change the world – and not always for the good.  The question is, do you know how to deal with the impact of the highly improbable risks known as “The Black Swan” (no, not the movie).  Duration: 1 hour 

“Negotiation:  Nobody likes it, but we have to do it”  (Doug Boebinger) Nobody likes to buy a car mainly due to the negotiation that is inevitable.  This presentation looks at the traditional methods used in negotiation – hard vs soft and then proposed a better way:  principled negotiation.  Principled negotiation looks at a way to negotiate to solve the problem as opposed to win the battle.  During the presentation, teams of two will get a chance to practice principled negotiation with an opposing team in a mock negotiation exercise.  Duration:  2 hours  

“Recovering Troubled Projects” (How to get out of your boss’s office – since you are already in it)  (Doug Boebinger) This presentation looks at the necessary steps to stop the hemorrhaging and get the project back onto the path to success.  The more time for the presentation, the more depth that can be explored.  Duration:   2 hour or 4 hour

“Re-Draw The Map” (an exercise in understanding requirements, quality criteria and risk)  (Doug Boebinger) A fun filled twist on the cause and effect of some of the most common problems on projects.  The presentation starts with an interactive game to demonstrate the basics needs when determining project requirements, quality criteria and risks.  This gets people out of their seats from the start.  Duration:  2 hours 

“Applying Governance on Projects” (Tom Mochal) Governance is the term used to describe the creation and enforcement of your processes, policies and standards. There are two components – defining good processes and enforcing them. Governance is a top-down management process and requires each manager to be accountable for ensuring their direct reports follow the rules. Duration:  1 hour

Implementing good project management practices requires some level of governance. The governance is typically applied by the manager of the project manager and the sponsor. These managers don’t need to be involved in every detail of the project. However, there are a number of areas where they need to be involved to make sure the project is progressing as it should. Duration:  1 hour

The purpose of this presentation is to explain the role of governance on projects and explain the likely touchpoints where the governance is applied. Duration:  1 hour

“A Worldwide Tour of Quality Management Practices” (Tom Mochal) Companies and organizations all over the world are trying to become more quality focused. This has lead to a multitude of different quality management practices. Some of the programs, such as Six Sigma, are well known although perhaps not well understood. Many of the programs are only known by the practitioners. The purpose of this presentation is to briefly introduce many of these quality management practices, from total quality management to Kaizen to Poka-Yoke and more. It is an interesting look at the diversity of quality practices. Duration:  1 hour

“An Overview of Agile Development Practices” (Tom Mochal) For many years, there were two major approaches for structuring Information Technology (IT) development projects – traditional waterfall or iterative development. In the last few years, however, new approaches have surfaced that fall under the general category of “light” methodologies. Calling them methodologies is probably too broad a word. It might be better to refer to them as development approaches, or even philosophies. The purpose of this session is to provide an overview of the terminology and concepts of light methodologies, using Agile, Scrum and Extreme Programming as examples. By the end of the session you will see why these light processes are exciting and unique. You will also have enough information to think about whether they might work in your organization. Duration:  1 hour

“Building, Marketing and Measuring a Value-Add PMO” (Tom Mochal) PMOs generally focus on building environments where projects can be successful. The nature of PMOs, however, is that they can quickly be viewed as an overheard organization that create processes and templates and is a barrier to the swift completion of projects. Of course, that is the opposite of what they should be doing. In fact, the focus of the PMO should be to help projects execute better, faster and cheaper. Duration:  1 hour

The way to avoid this is by adopting the philosophy of a “Value-add PMO”. Of course, your PMO may have one idea of value and others may have a different idea. The purpose of this presentation is to explain the context for understanding what “value” is so that the PMO is truly aligned toward value-add work. Once we are convinced the PMO is delivering value, you also need to market and measure this value so others are aware as well.

You will learn about all three concepts in this presentation. Duration:  1 hour

“Change Control” (Bill Dannenmaier) This talk introduces the concept of structured change control as it is used in high-pressure and intense projects.  Management of change is presented in a context of risk management. Duration:  1 hour

“Earned Schedule Management” (Bill Dannenmaier) This talk introduces a concept, Earned Schedule Management (ESM), that has recently been added to project manager’s toolkit of techniques for managing expectations and estimates of schedule on active projects. Duration:  1 hour

“Estimating Time Accurately” (Myles Miller) Accurate time estimation is a skill essential to good project management. Usually people vastly underestimate the amount of time needed to implement projects. This is true particularly when they are not familiar with the task to be carried out. They forget to take into account unexpected events or unscheduled high priority work. People also often simply fail to allow for the full complexity involved with a job. In this session, participants will learn:

• Fully understand the problem or opportunity to solve • Estimating time methods

“Green Project Management” (Tom Mochal) The world is going green. We are collectively realizing that we do not have an unlimited amount of air or water or space to continue to utilize resources as we have done in the past. How can we apply these “green” concepts to our project management discipline? One obvious way is that we can manage green projects more efficiently. The sooner that project ends, the sooner the green benefits will be achieved.

Most project managers however, do not manage these kinds of projects. Most of us manage projects such as installing a new software package or upgrading network infrastructure. How can these projects become more environmentally friendly?

The answer is Green Project Management (GreenPM). Green project management is a model where we think green throughout our project and make decisions that take into account the impact on the environment – if any. It is a way to ingrain “GreenThink” into every project management process. Duration:  1 hour

“Global Projects – Global Challenges” (Tom Mochal) Today, business is more complex than ever before. Technology, resources, people and ideas can be acquired from all around the world. It makes both operations and projects increasingly complex and international. What does it mean for project managers? How should they deal with extremely risky global environment? What are the ways to establish successful cooperation among people representing different cultures? Of course, we also have to achieve our project objectives on-time and within budget.  TenStep is also a global company and we understand these challenges. Attend this session to learn tips and traps for managing global projects. Duration:  1 hour

“Implementing Value-Add, Scalable Project Management Processes” (Tom Mochal) Project management processes must provide value to a project, and the way to make sure that they provide value is to make sure they are scalable. Large projects need more rigorous processes. Small projects need lighter, agile processes. This presentation will explore the concept of implementing value-added, scalable project management processes. It is a must-view presentation for PMOs and organizations trying to implement good project management without getting too bureaucratic. Duration:  1 hour

“ISO and PMBOK® Guide Overview” (Bill Dannenmaier) This talk discusses two project management standards, ISO 21500 and the PMI’s PMBOK® Guide and discusses the differences and similarities between the two standards. Duration:  1 hour

“Keeping the Focus on a Value-Add PMO” (Tom Mochal) PMOs generally focus on building environments where projects can be successful. The nature of PMOs, however, is that they can quickly be viewed as an overheard organization that create processes and templates and is a barrier to the swift completion of projects. Of course, that is the opposite of what they should be doing. In fact, the focus of the PMO should be to help projects execute better, faster and cheaper. Duration:  1 hour

The way to avoid this is by adopting the philosophy of a “value-add PMO”. Of course, your PMO may have one idea of value and others may have a different idea. The purpose of this presentation is to explain the context for understanding what “value” is so that the PMO is truly aligned toward value-add work. Duration:  1 hour

“Managing Small Projects” (Tom Mochal) Much of the work that you do can be organized as a project. When the projects are large, they need to be managed with formal project management discipline.

But many projects are not large. They are small work efforts that need to be organized and managed efficiently, but not with the full rigor and structure of formal project management discipline. These are the projects of accountants, teachers, administrators and many others. These projects represent the vast majority of all work executed in businesses all over the world.

This presentation describes fundamental work management techniques and skills for these non-project management professionals. Attendees will see how to understand the work that is requested, how to organize the work, how to manage the work and how to execute the work. Duration:  1 hour

“Measuring the Value of a PMO – The PMO Scorecard” (Tom Mochal) We often state that a PMO must provide value to the organization or else it is likely to be cut or eliminated. Many PMOs struggle trying to show this value. This is generally for two reasons. First, many PMOs simply don’t provide much value. Therefore it is hard to justify the work that the PMO performs. The second reason, and probably more common, is that the PMO is providing value, but it has a hard time articulating and measuring the value provided. If you fit this second category (providing value but don’t know how to measure) this presentation will help. We will discuss the creation of a PMO Scorecard. Duration:  1 hour

“Monte Carlo – Introduction and Application” (Bill Dannenmaier) This talk introduces the concept of Monte Carlo simulation modeling that underlies much of risk management and forecasting models.  The talk discusses how Monte Carlo simulations are created and provides the participants with a simple Monte Carlo tool as a takeaway from the talk. Duration:  1 hour

“New Insights into Project Scheduling ” (Tom Mochal) The Project Charter and Scope Statement describe “what” your project will achieve. The schedule tells you “how” you are going to achieve it. This presentation will focus on the project schedule and how to make it more valuable to your project. We will start with some fundamentals that you know but have probably forgotten. Then we will proceed into approaches and techniques to provide new insight into scheduling. We think you will find some new ideas and new motivations for the traditional project schedule. Duration:  1 hour

“Planning Large Projects and Programs” (Myles Miller) As projects get larger, they can reach a level of complexity where ad hoc approaches to project management become wasteful and inefficient. For these projects, project management becomes a technical discipline in its own right. To run such projects efficiently, project managers use formal project management methodologies such as PMBOK ® Guide or PRINCE2.

• Explore the standard methods to performing project management • Understand the phases that must performed for project success • Acquire techniques, tips and tools that will work well when applied

“Portfolio Management Demystified” (Tom Mochal) No company has the resources to meet all of its business needs. This is true in the best of times. It certainly is even truer when times are tough. Even if your company is a rare one that has all the money it needs, you definitely do not have the people to complete everything you would like. Portfolio management is a process to ensure that your company spends its scarce resources on the work that is of the most value to your company, and work that is most closely aligned to your business goals and strategies.  You will leave with tactics and strategies you can immediately apply to improving or building your own portfolio management process. Duration:  1 hour

“Programs are Not Just Large Projects. Here Are The Differences.” (Tom Mochal) Some people think that a program is just a large project. That is not the case. The program is an umbrella organization designed to coordinate the work of many, many projects to ensure that the projects end up delivering a common, integrated solution. There are unique work processes that are used to manage a program. There are also changes to the project management processes for projects that run within a program.

In this presentation you will see the differences between projects and programs. You will also learn an overall model for establishing, planning and executing programs. Duration:  1 hour

“Project Management in a PMI® Context” (Bill Dannenmaier) This talk introduces the place and context of the Project Management Institute and its impact on the profession and practice of project management. Duration:  1 hour

“Risk Management Workshop” (Bill Dannenmaier) This talk introduces the concept of structured project Risk Management according to the process established by the PMI.  The talk introduces the six steps of the PMI risk management process and does a short dive into project risk prioritization using a pairwise comparison tool that is provided to the participants as a takeaway from the talk. Duration:  1 hour

“Successfully Market Your PMO”  (Tom Mochal) Many PMOs aren’t articulating the value of their PMO to their organization. The result is that the PMOs may be considered overhead. In this presentation we will discuss why PMOs need to do a better job in value-based communication, and share practical tips and techniques you can apply in your own organization. You will learn a framework for creating a Communication Plan for the PMO and how to focus on value-based vs. activity-based communication. You will leave with tactics and strategies you can immediately apply to improving or building your own PMO. Duration:  1 hour

“Understanding Program Management”  (Tom Mochal) Some people think that a program is just a large project. That is not the case. The program is an umbrella organization designed to coordinate the work of many, many projects to ensure that the projects end up delivering a common, integrated solution. There are unique work processes that are used to manage a program. There are also changes to the project management processes for projects that run within a program.

“Using Project Management as an Enabler”  (Tom Mochal) Projects are the way that your company moves toward its desired future state. Project management is an enabler to help you execute these projects successfully. This session looks at discreet project management processes and describes how each process enables a project manager to achieve project success.  We will quickly discuss the history of project management, why project management is important and applying project management as a value-added enabler to project success. Duration:  1 hour

Our speakers are professionals, and as such, request negotiated financial compensation for our services. For nonprofit organizations, we are willing to discuss speaking for no charge provided travel expenses, if any, are reimbursed and your organization provides the speaker with: 1. The attendee contact list information (names and email addresses). 2.  Email list of your membership. 3.  Marketing the speaker’s services (website, bio, etc.) on your website prior to the event and for an agreed upon period after the event.

PMBOK is a registered trademark of Project Management Institute, Inc.

Doug Boebinger Bill Dannenmaier Myles Miller Tom Mochal

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