phd research proposal guidelines

How to write a research proposal

What is a research proposal.

A research proposal should present your idea or question and expected outcomes with clarity and definition – the what.

It should also make a case for why your question is significant and what value it will bring to your discipline – the why. 

What it shouldn't do is answer the question – that's what your research will do.

Why is it important?

Research proposals are significant because Another reason why it formally outlines your intended research. Which means you need to provide details on how you will go about your research, including:

• your approach and methodology
• timeline and feasibility
• all other considerations needed to progress your research, such as resources.

Think of it as a tool that will help you clarify your idea and make conducting your research easier.

How long should it be?

Usually no more than 2000 words, but check the requirements of your degree, and your supervisor or research coordinator.

Presenting your idea clearly and concisely demonstrates that you can write this way – an attribute of a potential research candidate that is valued by assessors.

What should it include?

Project title.

Your title should clearly indicate what your proposed research is about.

Research supervisor

State the name, department and faculty or school of the academic who has agreed to supervise you. Rest assured, your research supervisor will work with you to refine your research proposal ahead of submission to ensure it meets the needs of your discipline.

Proposed mode of research

Describe your proposed mode of research. Which may be closely linked to your discipline, and is where you will describe the style or format of your research, e.g. data, field research, composition, written work, social performance and mixed media etc. 

This is not required for research in the sciences, but your research supervisor will be able to guide you on discipline-specific requirements.

Aims and objectives

What are you trying to achieve with your research? What is the purpose? This section should reference why you're applying for a research degree. Are you addressing a gap in the current research? Do you want to look at a theory more closely and test it out? Is there something you're trying to prove or disprove? To help you clarify this, think about the potential outcome of your research if you were successful – that is your aim. Make sure that this is a focused statement.

Your objectives will be your aim broken down – the steps to achieving the intended outcome. They are the smaller proof points that will underpin your research's purpose. Be logical in the order of how you present these so that each succeeds the previous, i.e. if you need to achieve 'a' before 'b' before 'c', then make sure you order your objectives a, b, c.

A concise summary of what your research is about. It outlines the key aspects of what you will investigate as well as the expected outcomes. It briefly covers the what, why and how of your research. 

A good way to evaluate if you have written a strong synopsis, is to get somebody to read it without reading the rest of your research proposal. Would they know what your research is about?

Now that you have your question clarified, it is time to explain the why. Here, you need to demonstrate an understanding of the current research climate in your area of interest.

Providing context around your research topic through a literature review will show the assessor that you understand current dialogue around your research, and what is published.

Demonstrate you have a strong understanding of the key topics, significant studies and notable researchers in your area of research and how these have contributed to the current landscape.

Expected research contribution

In this section, you should consider the following:

• Why is your research question or hypothesis worth asking?
• How is the current research lacking or falling short?
• What impact will your research have on the discipline?
• Will you be extending an area of knowledge, applying it to new contexts, solving a problem, testing a theory, or challenging an existing one?
• Establish why your research is important by convincing your audience there is a gap.
• What will be the outcome of your research contribution?
• Demonstrate both your current level of knowledge and how the pursuit of your question or hypothesis will create a new understanding and generate new information.
• Show how your research is innovative and original.

Draw links between your research and the faculty or school you are applying at, and explain why you have chosen your supervisor, and what research have they or their school done to reinforce and support your own work. Cite these reasons to demonstrate how your research will benefit and contribute to the current body of knowledge.

Proposed methodology

Provide an overview of the methodology and techniques you will use to conduct your research. Cover what materials and equipment you will use, what theoretical frameworks will you draw on, and how will you collect data.

Highlight why you have chosen this particular methodology, but also why others may not have been as suitable. You need to demonstrate that you have put thought into your approach and why it's the most appropriate way to carry out your research. 

It should also highlight potential limitations you anticipate, feasibility within time and other constraints, ethical considerations and how you will address these, as well as general resources.

A work plan is a critical component of your research proposal because it indicates the feasibility of completion within the timeframe and supports you in achieving your objectives throughout your degree.

Consider the milestones you aim to achieve at each stage of your research. A PhD or master's degree by research can take two to four years of full-time study to complete. It might be helpful to offer year one in detail and the following years in broader terms. Ultimately you have to show that your research is likely to be both original and finished – and that you understand the time involved.

Provide details of the resources you will need to carry out your research project. Consider equipment, fieldwork expenses, travel and a proposed budget, to indicate how realistic your research proposal is in terms of financial requirements and whether any adjustments are needed.

Bibliography

Provide a list of references that you've made throughout your research proposal. 

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• How to Write a Research Proposal | Examples & Templates

How to Write a Research Proposal | Examples & Templates

Published on October 12, 2022 by Shona McCombes and Tegan George. Revised on November 21, 2023.

A research proposal describes what you will investigate, why it’s important, and how you will conduct your research.

The format of a research proposal varies between fields, but most proposals will contain at least these elements:

Introduction

Literature review.

• Research design

Reference list

While the sections may vary, the overall objective is always the same. A research proposal serves as a blueprint and guide for your research plan, helping you get organized and feel confident in the path forward you choose to take.

Table of contents

Research proposal purpose, research proposal examples, research design and methods, contribution to knowledge, research schedule, other interesting articles, frequently asked questions about research proposals.

Academics often have to write research proposals to get funding for their projects. As a student, you might have to write a research proposal as part of a grad school application , or prior to starting your thesis or dissertation .

In addition to helping you figure out what your research can look like, a proposal can also serve to demonstrate why your project is worth pursuing to a funder, educational institution, or supervisor.

Research proposal length

The length of a research proposal can vary quite a bit. A bachelor’s or master’s thesis proposal can be just a few pages, while proposals for PhD dissertations or research funding are usually much longer and more detailed. Your supervisor can help you determine the best length for your work.

One trick to get started is to think of your proposal’s structure as a shorter version of your thesis or dissertation , only without the results , conclusion and discussion sections.

Download our research proposal template

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Writing a research proposal can be quite challenging, but a good starting point could be to look at some examples. We’ve included a few for you below.

• Example research proposal #1: “A Conceptual Framework for Scheduling Constraint Management”
• Example research proposal #2: “Medical Students as Mediators of Change in Tobacco Use”

Like your dissertation or thesis, the proposal will usually have a title page that includes:

• The proposed title of your project
• Your supervisor’s name
• Your institution and department

The first part of your proposal is the initial pitch for your project. Make sure it succinctly explains what you want to do and why.

Your introduction should:

• Introduce your topic
• Give necessary background and context
• Outline your  problem statement  and research questions

To guide your introduction , include information about:

• Who could have an interest in the topic (e.g., scientists, policymakers)
• How much is already known about the topic
• What is missing from this current knowledge
• What new insights your research will contribute
• Why you believe this research is worth doing

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As you get started, it’s important to demonstrate that you’re familiar with the most important research on your topic. A strong literature review  shows your reader that your project has a solid foundation in existing knowledge or theory. It also shows that you’re not simply repeating what other people have already done or said, but rather using existing research as a jumping-off point for your own.

In this section, share exactly how your project will contribute to ongoing conversations in the field by:

• Comparing and contrasting the main theories, methods, and debates
• Examining the strengths and weaknesses of different approaches
• Explaining how will you build on, challenge, or synthesize prior scholarship

Following the literature review, restate your main  objectives . This brings the focus back to your own project. Next, your research design or methodology section will describe your overall approach, and the practical steps you will take to answer your research questions.

To finish your proposal on a strong note, explore the potential implications of your research for your field. Emphasize again what you aim to contribute and why it matters.

For example, your results might have implications for:

• Improving best practices
• Informing policymaking decisions
• Strengthening a theory or model
• Challenging popular or scientific beliefs
• Creating a basis for future research

Last but not least, your research proposal must include correct citations for every source you have used, compiled in a reference list . To create citations quickly and easily, you can use our free APA citation generator .

Some institutions or funders require a detailed timeline of the project, asking you to forecast what you will do at each stage and how long it may take. While not always required, be sure to check the requirements of your project.

Here’s an example schedule to help you get started. You can also download a template at the button below.

Download our research schedule template

If you are applying for research funding, chances are you will have to include a detailed budget. This shows your estimates of how much each part of your project will cost.

Make sure to check what type of costs the funding body will agree to cover. For each item, include:

• Cost : exactly how much money do you need?
• Justification : why is this cost necessary to complete the research?
• Source : how did you calculate the amount?

To determine your budget, think about:

• Travel costs : do you need to go somewhere to collect your data? How will you get there, and how much time will you need? What will you do there (e.g., interviews, archival research)?
• Materials : do you need access to any tools or technologies?
• Help : do you need to hire any research assistants for the project? What will they do, and how much will you pay them?

If you want to know more about the research process , methodology , research bias , or statistics , make sure to check out some of our other articles with explanations and examples.

Methodology

• Sampling methods
• Simple random sampling
• Stratified sampling
• Cluster sampling
• Likert scales
• Reproducibility

 Statistics

• Null hypothesis
• Statistical power
• Probability distribution
• Effect size
• Poisson distribution

Research bias

• Optimism bias
• Cognitive bias
• Implicit bias
• Hawthorne effect
• Anchoring bias
• Explicit bias

Once you’ve decided on your research objectives , you need to explain them in your paper, at the end of your problem statement .

Keep your research objectives clear and concise, and use appropriate verbs to accurately convey the work that you will carry out for each one.

I will compare …

A research aim is a broad statement indicating the general purpose of your research project. It should appear in your introduction at the end of your problem statement , before your research objectives.

Research objectives are more specific than your research aim. They indicate the specific ways you’ll address the overarching aim.

A PhD, which is short for philosophiae doctor (doctor of philosophy in Latin), is the highest university degree that can be obtained. In a PhD, students spend 3–5 years writing a dissertation , which aims to make a significant, original contribution to current knowledge.

A PhD is intended to prepare students for a career as a researcher, whether that be in academia, the public sector, or the private sector.

A master’s is a 1- or 2-year graduate degree that can prepare you for a variety of careers.

All master’s involve graduate-level coursework. Some are research-intensive and intend to prepare students for further study in a PhD; these usually require their students to write a master’s thesis . Others focus on professional training for a specific career.

Critical thinking refers to the ability to evaluate information and to be aware of biases or assumptions, including your own.

Like information literacy , it involves evaluating arguments, identifying and solving problems in an objective and systematic way, and clearly communicating your ideas.

The best way to remember the difference between a research plan and a research proposal is that they have fundamentally different audiences. A research plan helps you, the researcher, organize your thoughts. On the other hand, a dissertation proposal or research proposal aims to convince others (e.g., a supervisor, a funding body, or a dissertation committee) that your research topic is relevant and worthy of being conducted.

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Writing your PhD research proposal

Find guidance on how to write your PhD research proposal and a template form for you to use to submit your research proposal.

By asking you for an outline  research proposal we hope to get a good picture of your research interests and your understanding of what such research is likely to entail.

The University's application form is designed to enable you to give an overview of your academic experience and qualifications for study at postgraduate level. Your outline research proposal then gives us an idea of the kind of research you want to undertake. This, together with information from your referees, will help us assess whether the Moray House School of Education and Sport would be the appropriate place for you to pursue your research interests.

At  the application stage you are unlikely to be in a position to provide a comprehensive research proposal; the detailed shaping up of a research plan would be done in conjunction with your supervisors(s). But it is important for us to appreciate what you are hoping to investigate, how you envisage carrying out the research, and what the results might be expected to contribute to current knowledge and understanding in the relevant academic field(s) of study. In writing your proposal, please indicate any prior academic or employment experience relevant to your planned research.

In your research proposal, please also ensure that you clearly identify the Moray House research cluster your proposal falls under, as well as two to three staff members  with expertise in this area. We also encourage you to contact potential supervisors within your area of proposed research prior to submitting your application in order to gauge their interest and availability.

How to write your research proposal

The description of your proposed research should consist of 4-5 typed A4 sheets. It can take whatever form seems best, but should include some information about the following:

• The general area within which you wish to conduct research, and why (you might find it helpful to explain what stimulated your interest in your chosen research field, and any study or research in the area that you have already undertaken)
• The kind of research questions that you would hope to address, and why (in explaining what is likely to be the main focus of your research, it may be helpful to indicate, for example, why these issues are of particular concern and the way in which they relate to existing literature)
• The sources of information and type of research methods you plan to use (for example, how you plan to collect your data, which sources you will be targeting and how you will access these data sources).

In addition to the above, please include any comments you are able to make concerning:

• The approach that you will take to analysing your research data
• The general timetable you would follow for carrying out and writing up your research
• Any plans you may have for undertaking fieldwork away from Edinburgh
• Any problems that might be anticipated in carrying out your proposed research

Please note: This guidance applies to all candidates, except those applying to conduct PhD research as part of a larger, already established research project (for example, in the Institute for Sport, Physical Education & Health Sciences).

In this case, you should provide a two- to three-page description of a research project that you have already undertaken, as a means of complementing information given in the application form. If you are in any doubt as to what is appropriate please contact us:

Contact us by email: Education@[email protected]

All doctoral proposals submitted as part of an application will be run through plagiarism detection software.

Template form for your research proposal

All applicants for a PhD or MSc by Research are required to submit a research proposal as part of their application. Applicants  must   use the template form below for their research proposal. This research proposal should then be submitted online as part of your application. Please use Calibri size 11 font size and do not change the paragraph spacing (single, with 6pt after each paragraph) or the page margins.

How to Write a PhD Research Proposal

• Applying to a PhD
• A research proposal summarises your intended research.
• Your research proposal is used to confirm you understand the topic, and that the university has the expertise to support your study.
• The length of a research proposal varies. It is usually specified by either the programme requirements or the supervisor upon request. 1500 to 3500 words is common.
• The typical research proposal structure consists of: Title, Abstract, Background and Rationale, Research Aims and Objectives, Research Design and Methodology, Timetable, and a Bibliography.

What is a Research Proposal?

A research proposal is a supporting document that may be required when applying to a research degree. It summarises your intended research by outlining what your research questions are, why they’re important to your field and what knowledge gaps surround your topic. It also outlines your research in terms of your aims, methods and proposed timetable .

What Is It Used for and Why Is It Important?

A research proposal will be used to:

• Confirm whether you understand the topic and can communicate complex ideas.
• Confirm whether the university has adequate expertise to support you in your research topic.
• Apply for funding or research grants to external bodies.

How Long Should a PhD Research Proposal Be?

Some universities will specify a word count all students will need to adhere to. You will typically find these in the description of the PhD listing. If they haven’t stated a word count limit, you should contact the potential supervisor to clarify whether there are any requirements. If not, aim for 1500 to 3500 words (3 to 7 pages).

Your title should indicate clearly what your research question is. It needs to be simple and to the point; if the reader needs to read further into your proposal to understand your question, your working title isn’t clear enough.

Directly below your title, state the topic your research question relates to. Whether you include this information at the top of your proposal or insert a dedicated title page is your choice and will come down to personal preference.

2. Abstract

If your research proposal is over 2000 words, consider providing an abstract. Your abstract should summarise your question, why it’s important to your field and how you intend to answer it; in other words, explain your research context.

Only include crucial information in this section – 250 words should be sufficient to get across your main points.

3. Background & Rationale

First, specify which subject area your research problem falls in. This will help set the context of your study and will help the reader anticipate the direction of your proposed research.

Following this, include a literature review . A literature review summarises the existing knowledge which surrounds your research topic. This should include a discussion of the theories, models and bodies of text which directly relate to your research problem. As well as discussing the information available, discuss those which aren’t. In other words, identify what the current gaps in knowledge are and discuss how this will influence your research. Your aim here is to convince the potential supervisor and funding providers of why your intended research is worth investing time and money into.

Last, discuss the key debates and developments currently at the centre of your research area.

4. Research Aims & Objectives

Identify the aims and objectives of your research. The aims are the problems your project intends to solve; the objectives are the measurable steps and outcomes required to achieve the aim.

In outlining your aims and objectives, you will need to explain why your proposed research is worth exploring. Consider these aspects:

• Will your research solve a problem?
• Will your research address a current gap in knowledge?
• Will your research have any social or practical benefits?

If you fail to address the above questions, it’s unlikely they will accept your proposal – all PhD research projects must show originality and value to be considered.

5. Research Design and Methodology

The following structure is recommended when discussing your research design:

• Sample/Population – Discuss your sample size, target populations, specimen types etc.
• Methods – What research methods have you considered, how did you evaluate them and how did you decide on your chosen one?
• Data Collection – How are you going to collect and validate your data? Are there any limitations?
• Data Analysis – How are you going to interpret your results and obtain a meaningful conclusion from them?
• Ethical Considerations – Are there any potential implications associated with your research approach? This could either be to research participants or to your field as a whole on the outcome of your findings (i.e. if you’re researching a particularly controversial area). How are you going to monitor for these implications and what types of preventive steps will you need to put into place?

6. Timetable

We’ve outlined the various stages of a PhD and the approximate duration of a PhD programme which you can refer to when designing your own research study.

7. Bibliography

Plagiarism is taken seriously across all academic levels, but even more so for doctorates. Therefore, ensure you reference the existing literature you have used in writing your PhD proposal. Besides this, try to adopt the same referencing style as the University you’re applying to uses. You can easily find this information in the PhD Thesis formatting guidelines published on the University’s website.

Finding a PhD has never been this easy – search for a PhD by keyword, location or academic area of interest.

Questions & Answers

Here are answers to some of the most common questions we’re asked about the Research Proposal:

Can You Change a Research Proposal?

Yes, your PhD research proposal outlines the start of your project only. It’s well accepted that the direction of your research will develop with time, therefore, you can revise it at later dates.

Can the Potential Supervisor Review My Draft Proposal?

Whether the potential supervisor will review your draft will depend on the individual. However, it is highly advisable that you at least attempt to discuss your draft with them. Even if they can’t review it, they may provide you with useful information regarding their department’s expertise which could help shape your PhD proposal. For example, you may amend your methodology should you come to learn that their laboratory is better equipped for an alternative method.

How Should I Structure and Format My Proposal?

Ensure you follow the same order as the headings given above. This is the most logical structure and will be the order your proposed supervisor will expect.

Most universities don’t provide formatting requirements for research proposals on the basis that they are a supporting document only, however, we recommend that you follow the same format they require for their PhD thesis submissions. This will give your reader familiarity and their guidelines should be readily available on their website.

Last, try to have someone within the same academic field or discipline area to review your proposal. The key is to confirm that they understand the importance of your work and how you intend to execute it. If they don’t, it’s likely a sign you need to rewrite some of your sections to be more coherent.

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Research proposal guidelines

Your research proposal is an essential part of your application that will be used to assess your suitability for the PhD programme, and link you to an appropriate academic colleague who can support you throughout your studies.

Proposal requirements

When submitting your proposal please make sure it meets the following requirements so we can properly assess your suitability for the programme. It should:

• Have a title
• Explain your particular topic or question you wish to study
• Briefly summarise existing research on the topic, making reference to publications as appropriate
• Give a clear outline of the research you intend to do, with a timeframe where possible

Please ensure your proposal meets our word limit requirements. These are different depending on which PhD programme you are applying for, so please ensure you check this carefully.

For those applying to PhD with Integrated Study in Accounting/Finance/Management or to the MSc by Research in Management, the research proposal must be between 1,000 and 1,500 words (excluding references and appendices).

For those applying to PhD Business Economics/Financial Technology/Management Science and Analytics the research proposal must be between 3,000 and 5,000 words (excluding references and appendices).

If you have any questions about the proposal word limit please contact the PGR Admissions Team at [email protected]

Important points

• If accepted, you are not committed to following your research proposal exactly, although any major changes must be agreed with your supervisory team
• Applications received without a research proposal will not be considered
• A personal statement does not meet the requirements of a research proposal
• Your research proposal may be submitted to the Turnitin plagiarism detection system

Writing an effective proposal

A weak proposal can lead to an application being unsuccessful. To help you stand out from the crowd we have created a detailed guide on how to get started.

How to write a good research proposal

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Warwick Institute for Employment Research

Phd research proposal guidelines.

Please read and follow the guidelines carefully.

Proposal Format

You should provide approximately 2,000 words, plus your timetable and references or a short bibliography. We do not expect the proposal to be perfect at this stage, nor do we expect you to stick to it very closely as your ideas will almost certainly change once you start to study, but we do expect you to write it as follows:

• Provide an overview of your research question, explaining why it is of academic and or practical importance
• Outline the main objectives of your research, providing details of two or three key aspects
• Write a short literature review, indicating the importance of previous related research and how your own research question might make a useful contribution to the area
• State the main research techniques (interviews, case studies, modelling, etc.) you might use
• Indicate your suggested data collection procedures, including sources and any possible difficulties
• Explain any analytical techniques you intend to use
• Add your proposed timetable of activities
• Finally, list the references in your proposal or provide a short bibliography.

It is suggested that your material should be presented under headings similar to the following:

• Research question
• Literature review
• Research techniques
• References and bibliography

In addition, you may wish to suggest whom you would like to supervise your PhD. However, the allocation of supervisors will depend upon a number of factors, and no guarantee can be given that your suggestion will be accepted.

To summarise:

(a) you need to write to a very tight format stating what you plan to research, why and how; the format is clearly outlined above;

(b) your proposal should have not only substantial empirical content but a strong analytical underpinning; and

(c) it should also have relevance to the IER from a geographical perspective.

While our perspective is international, some overseas students seek to study an issue exclusively in their home country in which our staff have no research expertise. If this is your intention, you must explain clearly why a supervisor at IER might find your work interesting and how being at IER will add value to your work.

The above guidelines match closely those issued by the Warwick Business School, whose procedures for the first year of the Doctoral Programme are followed by IER’s PhD students

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EIS PhD Research Proposal Guidelines

The research proposal is the most important part of your PhD application. We do not expect the proposal to be perfect at this stage, nor do we expect you to stick to it rigidly, as your ideas will almost certainly change once you start to study. However, we do expect it to show convincing evidence of your ability to plan and organise independent research. Please read and follow the guidelines carefully. 

Your proposal should be 2,000-3,000 words long , plus bibliography, using the following sections: 

• Title  – The best titles are simple and descriptive, identifying the topic and approach that will be taken.
• Central research question and objectives  – The question your research seeks to answer should be stated simply, then fleshed out to show to show why it is timely and important – both intellectually and politically – for you to be writing a PhD on this topic. After that, you should state, in straightforward terms, how the PhD will answer the research question.
• Literature review – Here you must show how your central research question relates to existing academic studies in your field. This requires a short literature review which will situate your proposed research within the framework of the dominant perspectives on similar issues in the existing literature. Ideally, you should be able to demonstrate how your proposed research fills a gap in the literature and therefore adds substantively and can make a lasting contribution to academic debates. One key criterion for writing a successful PhD is that it is original work, so you must try to avoid setting up your analysis in a way which simply replicates work which can already be found within the literature.
• Theoretical framework – Here, you should detail what theoretical framework(s) will underpin the analysis in your PhD, why that framework has been chosen, and what advantages it gives you for addressing your central research question.
• Case studies and methodology – Here, you should discuss the type of empirical research (statistical work, interviews, surveys etc.) that you will be doing and the case study/case studies that you have chosen. This is essential in all cases except for abstract political theory PhDs. You should show how your theoretical framework informs the methodology that you will use and why that methodology is particularly advantageous for answering the research question.
• Problems – Here, you should reflect on any problems you think you may encounter whilst undertaking your research and indicate how they might be overcome or mitigated. These might include, for example, access to data.
• Bibliography  – You should include a complete bibliography for the proposal.

The above draws on the advice issued by the Political and International Studies department at Warwick University.

• Department of Sociological Studies

Writing a research proposal

Guidelines on preparing a thesis proposal to support your application.

These guidelines are intended to assist you in developing and writing a thesis proposal. Applications for admission to a research degree cannot be dealt with unless they contain a proposal.

Your proposal will help us to make sure that:

• The topic is viable
• That the department can provide appropriate supervision and other necessary support
• You have thought through your interest in and commitment to a piece of research
• You are a suitable candidate for admission

The process of producing a proposal is usually also essential if you need to apply for funding to pay your fees or support yourself whilst doing your research. Funding bodies will often need to be reassured that you are committed to a viable project at a suitable university.

The research proposal – an outline

Your proposal should be typed double-spaced, if possible, and be between 1,000 and 2,000 words. Your PhD proposal can be added under the 'Supporting Documents' section of the Postgraduate Applications Online System .

Your proposal should contain at least the following elements:

• A provisional title
• A key question, hypothesis or the broad topic for investigation
• An outline of the key aims of the research
• A brief outline of key literature in the area [what we already know]
• A description of the topic and an explanation of why further research in the area is important [the gap in the literature - what we need to know]
• Details of how the research will be carried out, including any special facilities / resources etc. which would be required and any necessary skills which you either have already or would need to acquire [the tools that will enable us to fill the gap you have identified]
• A plan and timetable of the work you will carry out

For more detailed information on each element of your research proposal, see our extended guidance document .

Three additional points:

• Try to be concise. Do not write too much – be as specific as you can but not wordy. It is a difficult balance to strike.
• Bear in mind that the proposal is a starting point. If you are registered to read for a PhD you will be able to work the proposal through with your supervisor in more detail in the early months.
• Take a look at the Department’s staff profiles, research centres, and research clusters. Can you identify possible supervisors and intellectual support networks within the Department?

Examples of Successful PhD Proposals

• PhD sample proposal 1
• PhD sample proposal 2
• PhD sample proposal 3
• PhD sample proposal 4
• PhD sample proposal 5
• PhD sample proposal 6
• PhD sample proposal 7
• PhD sample proposal 8

Related information

Applying for a PhD

Our Research Themes

Our Research Areas

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Guidelines for writing the MS/PhD Research Proposal

The Proposal is a written document that justifies the need for, defines the scope of, and describes the potential implications of the research that you will be undertaking to earn an M.S. or Ph.D. degree. The Proposal Review Committee will review the document and conduct the proposal defense to ensure that:

• The research you plan on conducting is sufficiently relevant, significant, and novel to merit a degree;
• The scope of the work can be reasonably accomplished in an appropriate length of time;
• You have the background knowledge, skills, and resources needed to successfully execute the work.

The Proposal is normally 3,000-5,000 (M.S.) or 5,000-10,000 (Ph.D.) words of text (excluding figures, tables, appendices, and references), and should be well written, concise, and precise. The text should be 1.5-spaced or double-spaced with 1" margins, and pages should be numbered (line numbering is suggested). The figures and tables may be embedded into the body of the text or follow the references. Tables are to be properly labeled and accompanied by appropriate footnotes/headings/captions as necessary to interpret the information presented. Figures are to be accompanied by captions that briefly describe and define key elements. Material in figures or tables taken from other sources should be properly attributed. References are to be cited fully, following the reference format typically used in leading journal(s) in the student's field. After the proposal has been approved by the advisor, it should be submitted electronically (docx or pdf) to all members of the Proposal Review Committee, normally two weeks before the oral proposal defense; the student may expect feedback from members of the committee before the oral presentation.

You may choose to follow the outline below in writing your proposal.

• Cover page: List the title, author, submission date, and the Proposal Review Committee members and advisor.
• Research Question/Objective:
• Clearly state the question or objective that the proposed research aims to address.
• Ensure that the question/objective is specific, focused, and aligned with the project’s scope.
• Briefly state why the outcome(s) of your research will be of interest to the wider science community.
• Background and Significance:
• Provide a concise review of existing knowledge and research relevant to the proposed project.
• Highlight the gaps or limitations in the current understanding of the topic (i.e. establish the "state of art").
• Emphasize the significance and potential impact of your research in advancing knowledge or solving a problem.
• Methodology and Experimental Design:
• Describe the experimental design, methodologies, or approaches that will be used.
• Explain the data collection methods, tools, and techniques to be employed.
• Outline any statistical analyses or models that will be applied to analyze the data.
• Justify why the methods/data are appropriate for addressing the problem you’ve identified.
• Expected Results and Outcomes:
• Clearly articulate the expected results and outcomes of the research and how they will be validated.
• Highlight the potential implications, contributions, or applications of the anticipated findings.
• Discuss any potential challenges or limitations and how they will be addressed.
• For each anticipated publication, identify what data, methodological advancements, or analyses will be used, and will be the main scientific contribution expected.
• Timeline and Resources:
• Provide a realistic timeline outlining the key milestones and activities of the research project.
• Detail the resources (e.g. equipment, materials, specialized facilities) required to conduct the research.

If you have questions about what material needs to be included in the Proposal, please consult with your advisor and other members of the Proposal Review Committee. Matters related to interpretation of Graduate School policy or any disputes that arise should be referred to the Director of Graduate Studies for resolution.

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• You are currently on: Research proposal guidelines

Research proposal guidelines

Read our guidelines for how to plan and structure your PhD research proposal during your provisional year.

Research proposal facts Length : 20-30 pages (not more than 10,000 words) Due date : 9-10 months from your registration date Reviewed by : Two academics appointed by your supervisor

What is a research proposal?

A full research proposal contains the following sections:

• A summary or abstract of the proposal
• A statement of the issue, problem, question or hypothesis and its importance and significance
• A review of significant prior research (Literature Review)
• Methods for data collection and analysis
• Ethical considerations
• Limitations
• Key assumptions
• References used in the proposal

Different academic disciplines have different styles in how they structure this material.

For a detailed breakdown of each section, visit Structuring your research proposal .

Please check with your supervisors as to the template they want you to use.

For more details about the research proposal development please read the Generic Guidelines for Full Doctoral Research Proposals .

Building your ideas

A research proposal is not simply a list of good ideas worth researching. It should detail:

• Why the idea is good
• How it fits with previous research
• How it will contribute to knowledge
• How you will explore your ideas (your planned research approach, methodologies and analysis techniques)

The transition from thesis idea to well-defined proposal is often difficult. It may take several months or more. During this period, you should:

• Explore your field of interest
• Read extensively around the area
• Select possible topics
• Formulate research questions

This is independent study that may not require strong or direct supervision. However, once you have identified the key questions you want to explore, it’s time to write the research proposal. For this, you should work closely with your supervisor.

More than a plan

Your proposal is your research and thesis writing roadmap. It also provides your supervisor and other faculty staff with information they can review, suggest improvements (if needed) and approve.

If your proposal is detailed and explicit, this will put you on the right path to conducting proper research, documenting it clearly and producing a final thesis with a high chance of acceptance.

Be aware that your first proposal is often not your final one. You will undergo a process of refining and revision, incorporating critical comments and suggestions from your supervisors and other academic staff. These revised drafts will be further reviewed before final submission to the faculty.

Think about your final thesis

When developing your proposal, it’s useful to remind yourself of what the examiners will be looking for in the final completed thesis.

A good thesis will contain the following elements:

• A distinct contribution to knowledge
• Evidence of the discovery of new knowledge or the exercise of independent judgement
• Literary presentation
• Original work of merit worth of publication
• Evidence of competence in independent research
• Understanding of concepts, issues, techniques and methodology
• Critical use of published work and source materials

Write for a broader audience

All doctorate research topics must be related to one or more specialist areas, including published literature and established methodologies.

However, that does not mean you should write for an informed niche audience. Since the proposal must receive the approval of the Faculty of Education and Social Work, it should contain enough detail to be understood by members of staff whose expertise may not be in the literature and methodology areas you have selected.

Related links

• Doctoral policies and guidelines

Suggestions or feedback?

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Programming functional fabrics

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Encouraged by her family, Lavender Tessmer explored various creative pursuits from a young age, particularly textiles, including knitting and crocheting. When she came to MIT, she figured that working with textiles would remain just a hobby; she never expected them to become integral to her career path.

However, when she interviewed for a research assistant position in Self Assembly Lab , it just so happened that the lab had recently received funding from the Advanced Functional Fabrics of America, one of the manufacturing institutes launched during the Obama administration , for a textile-based project.

Tessmer, now a fifth-year doctoral student in design and computation within the School of Architecture and Planning, took on the project, working with Skylar Tibbits , associate professor of design research, and Caitlin Muller , associate professor in building technology. “At MIT, my interest in textiles really exploded and became the center of everything,” Tessmer says.

While textiles may appear commonplace, the Covid-19 pandemic underscored the need for textile products in safeguarding our general health and safety, particularly through the filtration necessary for masks. Recognizing the importance of manufacturing capabilities for textiles, Tessmer’s research has focused on programming textiles with specific functional properties while also considering the feasibility of large-scale manufacturing of such products.

A nonlinear path to MIT

Tessmer studied music as an undergraduate student at Duquesne University, pursuing a passion that bloomed as a high schooler. One assignment opened her eyes to a different career path: She was told to compare a piece of music to some other artistic medium. Through this assignment, she discovered the world of architecture by underscoring the systematic nature of both disciplines, emphasizing the need for repetition and structure to unleash creativity. “I immediately realized that’s what I want to do,” she says.

Tessmer switched gears and decided to devote the year after college to architecture, instead of auditioning for music ensembles. She says, “I always liked making things, and then, with architecture, I realized that you can make things as part of your profession.” She relied on the basic drafting skills that her father had taught her, and channeled these into building her architecture portfolio.

Ultimately, she decided to pursue a master’s degree in architecture at Washington University in St. Louis. She graduated with her master’s at the end of the 2007 economic recession, a time when jobs in architecture were scarce. She eagerly accepted a part-time role teaching at WashU. Over the next five years, this role evolved into a full-time lecturer role, where she taught students while also independently establishing her own design practice and leading various installation design projects. Fittingly, all of the installations were inspired by textiles. “They were these high-performance carbon-fiber braided structures that we hand-made into large-scale braided nets with specific geometries,” Tessmer explains.

“Squeezing everything” out of graduate school

Teaching at WashU was a great experience, but the practice-oriented nature of the architecture department motivated Tessmer to seek complementary perspectives on design. “I wanted a totally new venue that was supportive of research and pushing the boundaries of design. I wanted to see what other approaches were out there,” she says. As her interests continued to grow in that direction, she learned that MIT has some renowned researchers in the field. She decided to apply for a master’s degree in architecture studies, and ultimately a doctorate in design and computation, within the School of Architecture and Planning.

MIT’s program stood out to Tessmer because of the interdisciplinary approach of the architecture department. She says, “If you are an architect or designer, it is not strange to end up in a class full of people who are not architects, and that’s totally normal and even expected.” The integrated nature of her program is a shift from her previous academic experiences, where each discipline had been distinct and separate. She also values the lack of hierarchy between different disciplines within the architecture department here. “There is respect across disciplines for the contribution from each participant,” she says.

As an older student, Tessmer has a slightly different approach to graduate school, compared to her peers. She says, “MIT is amazing because there is so much variety and so many things that you can get involved in. But my style is to be hyperfocused on my interests. For me, there have been huge benefits to focusing on this specific thing and squeezing everything I can out of it, even in the face of all of these other opportunities.”

Tessmer has devoted herself to several projects throughout grad school, but all share a common thread: an emphasis on fiber development and textile programming. As a master’s student in the Self Assembly Lab, she utilized the inherent properties of materials and optimized their configurations for specific functions by integrating computation into the material itself. “At MIT, I learned a much broader definition of computation,” she says. “For example, in the Self Assembly Lab, we believe that material is a storage format of information and that you can program material to behave in certain ways.”  

The first project Tessmer worked on was designing a fiber that could respond to temperature fluctuations. Another project focused on embedding many different properties within a single fabric, potentially for astronauts. “The human body is so varied in the number of properties that you need to match,” she says. In conjunction with collaborators across multiple MIT departments, she designed a spacesuit sleeve with embedded padding, stretchable areas, a compression gradient, and various sensors. Her third project has focused on embedding shapechange behavior into fabric structures to enhance human comfort or fit, as an alternative to manual tailoring. Finally, in a return to her architectural roots, she is also working on designing a reinforced concrete beam using textiles, a more sustainable solution to building with concrete, which has a significant carbon footprint.

Another crucial aspect of Tessmer’s research is her focus on the feasibility of large-scale manufacturing for a product. She regularly relies on industrial-scale machinery and consults with manufacturing partners. She says, “The way research is being conducted in the lab is a close parallel to how it would be made in real life. The potential for a direct bridge between one and the other is a high priority for me and a constraint that I have tried to layer on to all of my projects.”

Dabbling in entrepreneurship

Tessmer says with a laugh, “My entire hobby [textiles] has now been absorbed into my research. So I am in the market for a new hobby.” For now, that hobby has taken the form of entrepreneurship. She has been exploring the commercialization potential of her technologies, having filed multiple patents and completed the Blueprint program with The Engine Accelerator. She hopes that one day her method for embedding properties in textiles, while also reducing manufacturing process steps, will be used for commercial fabrics.

As an example, she points to shoe manufacturing. “Your shoes are normally an assembly of lots of different materials and lots of different layers. Instead, my proposal to The Engine focused on embedding all of these properties in an automated way, eliminating the need for an extensive assembly process.” Tessmer envisions entrepreneurship as one of her potential future paths.

For the time being, however, she plans to remain in academia. “From the outside, being a professor seems like an unattainable position. However, I keep being surprised at my ability to get to the next level of the academic hierarchy.” She aims to integrate all her past experiences into a future research career, designing textiles within an architectural context, while also weaving in the constraints of manufacturing scalability.

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• Lavender Tessmer
• Self-Assembly Lab
• Department of Architecture
• School of Architecture and Planning

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• Graduate, postdoctoral
• Manufacturing
• Sustainability
• Innovation and Entrepreneurship (I&E)

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