pharmacy inventory system thesis documentation

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DEVELOPMENT OF A DRUG INVENTORY SYSTEM A CASE STUDY OF BAZZADE CLINIC NATETE BY A RESEARCH PROJECT PROPOSAL SUBMITTED TO THE SCHOOL OF SBA CIT DEPARTMENT IN PARTIAL FULFILMENT FOR THE AWARD OF A DEGREE IN INFORMATION TECHNOLOGY OF NKUMBA

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Introduction: The pharmacy is one of the most extensively used therapeutic services of the hospital. The study was conducted to assess and analyze the type of hospital pharmacy services and drug distribution system; the planning considerations for hospital pharmacy, the various policies and procedures involved and associated managerial issues. Materials and Method: The study was conducted in the hospital pharmacy of 600-bedded hospital of Gian Sagar Medical College & Hospital, Patiala, Punjab, India in September 2016 for 4 weeks. Multiple on-site observations were done over the staff of the pharmacy and their environment. Conclusion: The Gian Sagar pharmacy though running good has scope of improvement. The staffing, equipment and the organizational structure are satisfactory but the procurement of drugs is too slow resulting in many out-of-stock items. Moreover, the staff development is important because of continual changes in expectation of the quality of pharmacists, social needs and the new information technique in education.

Rama Rahmatullah

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Abdul Roudsari

Themba Mhango

The Queen Elizabeth Central Hospital drug supply costs constitutes a large portion of the hospital expenses, consuming over 50% of the total annual budget for the past 4 years. Despite huge budgetary allocations, drugs are often out of stock when they are needed. Robust drug inventory management would provide an opportunity to improve the availability of drugs at a reduced cost by balancing the inventory needs at each time period and the requirements. The purpose of the study was to explore strategies of eliminating drug inventory management problems in order to optimize inventory stock through the use of modern management tools such as ABC and VEN1 Analyses. Therefore, the study focused on evaluation of the accuracy of record keeping and drug stock monitoring practices at the hospital pharmacy. This was an Intervention study design with the aim of determining drug inventory management at the hospital warehouse pharmacy using secondary data, documentation reviews and stakeholders focus group discussion. To achieve this, the Researcher conducted a pre-test study to determine the system strengths and weaknesses and then feasible solutions or interventions were formulated to improve it. Using inventory management indicators, this study was able to determine the impact of the interventions employed. Results of the study using the ABC-VEN analyses indicated that none of the low priority drugs were amongst relatively high expenditure drug group to necessitate the removal of non-essential drugs from the list and opt for more cost effective alternative medicine. As for the assessment of the effectiveness of the record keeping, the study revealed that the system is not close to the ideal situation of achieving 100% accurate records as it was still pegged at 52% even after the implementation of key interventions. However, there is room for improvement in terms of drug stock levels, since the pharmacy warehouse has the capacity to maintain a range of products in stock. This was evidenced by registering a slight increase in the proportion of medical products availability from 88% to 92% despite persistent stock outs of a few drugs for an average of 15 days during Pre-intervention phase and 23 days for post –intervention phase within the assessment period. Recommendations of the study include classifying each medication item into A, B, or C categories, conducting physical inventory more frequently, setting up maximum and minimum stock levels, and determining an Average Monthly Consumption of each medication. The findings of this study can assist to illustrate that the elimination of drug inventory management practices can help health facilities to effectively manage the supply chain pipeline.

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Improving hospital pharmacy inventory management using data segmentation

Affiliations.

• 1 University of Macedonia, Thessaloniki, Greece.
• 2 Papageorgiou General Hospital, Thessaloniki, Greece.
• PMID: 31754716
• DOI: 10.1093/ajhp/zxz264

Purpose: This case study describes the development and empirical validation of an easy-to-implement practical framework for improving hospital pharmacy inventory management.

Summary: Research suggests various inventory optimization models, which can lead to cost reductions while maintaining adequate service levels; however, they are facing limited adoption in healthcare settings. The main barriers appear to be the high effort and complexity of implementation, the dependence on data that are not available or might not be in the right form, and the one-size-fits-all approach often followed without addressing healthcare sector-specific particularities. A research framework was developed by adapting relevant inventory models to the healthcare context using the concept of data segmentation on the basis of a three-dimensional classification of hospital pharmacy inventory items based on their relative importance, clinical criticality, and consumption pattern. Suitable replenishment policies were assigned to high-impact classes, and an integrated performance-measurement component assesses the framework's effectiveness. The suggested approach was implemented and empirically tested at the pharmacy of a large public hospital using longitudinal data. The results demonstrate substantial improvements with respect to all of the selected key performance indicators and translate into inventory cost savings due to reduced stockholding costs and better synchronization of inventories to demand.

Conclusion: Use of standard software functionalities combined with targeted data segmentation efforts significantly improves hospital pharmacy inventory cost performance.

Keywords: ABC analysis; ABC-XYZ analysis; VED analysis; classification; cost performance; inventory management; segmentation.

© American Society of Health-System Pharmacists 2019. All rights reserved. For permissions, please e-mail: [email protected].

• Cost Savings
• Inventories, Hospital / economics
• Inventories, Hospital / organization & administration*
• Materials Management, Hospital / economics
• Materials Management, Hospital / organization & administration*
• Organizational Policy
• Pharmacy Service, Hospital / economics
• Pharmacy Service, Hospital / organization & administration*

• Project Report on Pharmacy Management System

The Pharmacy Management System is a project developed to automate medical stores’ activities and improve their productivity. This helps pharmacies organize, manage, and secure drug information efficiently. Its’ features aids in the resolution of challenges with manual pharmacy management.

A Pharmacy Management System can also help you keep track of your drug supplies. Prescriptions are proper and supplied in precise amounts using Pharmacy Management software. It oversees and manages the pharmacy team to preserve strong working relationships and outcomes. This can also improve quality and customer satisfaction ratings, as well as keep medicines from going bad.

Table of contents

Pharmacy management system project proposal, pharmacy management system project documentation – diagrams, pharmacy management system project source code, related articles:, pharmacy management system project report: content.

The table below reveals the full content of the Pharmacy Management System Project Report . It reveals the overall description of the project which were needed in its development.

Pharmacy Management System Project Abstract

The pharmacy management system project abstract must answer or address the needs of every issue that happens in the pharmacy. The issues could include the poor security of their record, manual handling of drug information, and others.

Abstract : Pharmacists can use the Pharmacy Management System program to help them methodically manage their pharmacies. When a medicine’s name is input, the Pharmacy Management System can help by providing details about the medicine. A computer displays information about the medicine, such as its dosage and expiration date. In large medical stores, manually handling the specifics of all the drugs becomes very tough. We can keep track of all the medicines by using this pharmacy management system. It is updated with new information as new medicines are introduced, and it includes an expiration date as well as a search option. When we complete the name of a medicine, it displays the medicine’s details. To make this system, Visual Studio with C# and ASP.NET was used. The SQL database was created with MySQL.

The Pharmacy Management System Project Proposal has the complete description of the project to be proposed. This contains the problem statement which discusses the difficulties that the pharmacy management faced and it is considered as the reason why the project is proposed. This proposal also includes the project scope that explains the boundaries and possible features of the project.

Problem Statement: Most pharmacies faced problems such as insufficient service promotions, lack of coherence of pharmacy services in hospitals, poor drug information systems, and the inconsistency of the pharmacy information management due to its manual processes. Now, these are the problems that must be solved with this Pharmacy Management System Project Proposal.

Solution : Pharmacy Management System Project is a great system for storing data, maintaining, and organizing the use and process of medications in the pharmacy. This computer software is programmed to perform the various tasks required in the operation of a pharmacy. The system will improve the efficiency of the pharmacy and enable the storing of digital records. Managing a system for pharmacy is the process of creating and implementing evidence-based pharmaceutical usage strategies to improve member and population health while maximizing healthcare resources.

The purpose of this proposal is to answer the needs and problems that are seen in pharmacy management. To formulate the project proposal of this pharmacy management, you should address its problem first. By determining its problem you can have ideas on what should be the modules or features of the Pharmacy Management System Project.

Scope: One of the most important responsibilities of pharmacy management is to supervise and manage the pharmacy employees to ensure healthy working relationships and outcomes. Each of these functions is critical to the pharmacy’s operation and should be improved.

Pharmacy Management System Project Modules

• Pharmacy Information Management: is a multi-functional system that helps pharmacists to keep track of medicine supplies and organize them. The modules aids in the reduction of medication errors, the improvement of patient safety, the reporting of drug usage, and the tracking of expenses.
• Medicine Management: To manage medicines modules will assess the need for and use of medication, the patient’s response to medication, and the patient’s level of understanding of the drug and how to take it with the patient.
• Categorize Medicine Information: Categorizing the drugs available in the pharmacy will be much easier for the admin through the help of this module. This will do the monitoring and checking of the medicine information to identify its category.
• Monitor Medicine Orders: is used to keep track of dates and events throughout the process chain, from placing an order with an external vendor to presenting goods in a store or receiving goods in a distribution center.
• Manage Sales and Stocks: This module will help the Pharmacist with the sales and stocks management that includes ordering, storing, tracking, and monitoring stock levels as well as monitoring their revenue.
• Drug Inventory Management: The drug inventory management module strives to reduce procurement and carrying expenses while maintaining a sufficient stock of products to meet the needs of customers and prescribers. This will also monitor the performance of the pharmacy and to know what are the most needed medicines.
• Generate Processes Reports: In all organization or business, reports are very essential. To help the admin in these matters, this module generates the transaction reports to keep track of the pharmacy activities.

Here are the essential Diagrams and Modules for Pharmacist Management System Project Proposal and PDF Documentation.

Pharmacy Management System Project using Vb.Net Source Code – The Pharmacy Management System Project using Vb.Net is a desktop application that is developed in the VB platform. Pharmacy Management System is an open-source you can Download zip and edit as your need. It is developed using VB and MySql Database. The pharmacy management system is a management system that is designed to improve accuracy and to enhance safety and efficiency in the pharmaceutical store. This software code is helpful in academic projects for college students. Pharmacy Management System Using VB.Net: Features

• Add Supplier
• Add Category
• Add Generic
• Add Shelves
• Add Quantity in Item
• Add Customer
• Point of Sale
• Manage User
• Login and Logout

Online Pharmacy System Free Source Code with Example 2019 – This online pharmacy system free source code is a system designed for the  pharmacy that operates over the Internet and sends orders to customers through the delivery. Pharmacy  Online System helps to make an easier and faster way of finding where to buy medicine without thinking that if it is available or not. With the use of this system, it will help the community to minimize time and effort for finding medicines. Features:   

CLIENT SIDE : Product Inquiry , Add to Cart, and Print out ADMIN : Manage Customer (Add, Update), Manage Product (Add, Update, List), Login and Log out

Pharmacy Management System Project Documentation

[DOC]  Pharmacy  Management System Thesis Chapter 1 (Project Documentation)

• Project Context
• Purpose and Description
• General Objectives
• Specific Objectives
• Scope & Limitation
• Significance of the study

Project context – Dr. Ricardo T. De la Torre Jr. is a general practitioner and has been serving for almost 34 years. He was a resident doctor at Gov. Valeriano M. Gatuslao Memorial Hospital but has decided to retire and just focus on his clinic which was located at Binalbagan, Negros Occidental. Seeing the number of his patients increase day by day, he and his wife decided to put up a more spacious and comfortable clinic with its very own pharmacy. It was in the year 2016 that the DLT pharmacy was established with only 2 employees. With a passion to serve the poor and needy, Dr. De la Torre didn’t let any struggle hinder his advocacy and pursued helping his patients.

Chapter 2: Review of Related Literature in Pharmacy Management System (Project PDF Documentation) This article about Chapter 2: Review of Related Literature in Pharmacy Management System will give you the following ideas on how to create the chapter of a pharmacy management system that focuses on review of related literature.

• Review of Related Literature and Prior Arts
• Local Related Literature
• Foreign Related Literature
• Foreign Related System
• Features and Comparison of Foreign and Local System

REVIEW OF RELATED LITERATURE AND PRIOR ARTS – This  Chapter 2: Review of Related Literature in Pharmacy Management System   includes the reviewing of local and foreign-related literature that can help the researchers to gather valuable data and ideas that can guide for the development of the proposed system. It is easy for the readers or researchers to understand the concept of the study. It gives an overview of the different study that has been done before and the proponents collect some ideas from another study to formulate a new concept to be applied to the developed system.

Pharmacy Management System Project Documentation – Chapter 3 – Methodology In this chapter, I discuss the Pharmacy Management System Thesis | Chapter 3 – Methodology design, System Development Life Cycle (SDLC), Extreme Programming Methodology, Use Case Model, Activity Diagram, Context Diagram, Data Flow Diagram, and Entity Relationship Diagram.

• Methodology
• System Development Life Cycle (SDLC)
• Extreme Programming Methodology
• Use Case Model
• Buy Product Use Case Description of DLT Pharmacy-Payroll Management System
• Process Transaction Use Case Description of DLT Pharmacy-Payroll Management System.
• Generate Report Use Case Description of DLT Pharmacy-Payroll Management System.
• Manage Payroll Use Case Description of DLT Pharmacy-Payroll Management System.
• Activity Diagram
• Context Diagram
• Data Flow Diagram
• Entity Relationship Diagram
• Data Dictionaries
• Architectural Diagram
• Screen Design
• System Requirements
• Hardware Requirements

METHODOLOGY – This  Pharmacy Management System Thesis | Chapter 3 – Methodology   presents the system design of the proponent’s system.

The role of pharmacy management is to supervise and manage the pharmacy employees to preserve excellent working relationships and outcomes. To improve the services offered in every Pharmacy, the formulated proposal, abstract and modules of Pharmacy Management System Project management should be present in the PDF document.

And that ends our discussion about Pharmacy Management System Project Proposal, Modules, and Documentation. You may check the complete illustration of Diagrams, Source Codes, and Documentation by clicking the titles of each explanation.

Now that you have known the parts and definition of creating a Payroll Management System Project Proposal, you can also start creating your Modules and PDF Documentation.

• Bank Management System Project Report and Documentation
• University Management System Project Report & Documentation
• Inventory Management System Project Report and Documentation
• Hotel Management System Project Report and Documentation
• College Management System Project Report and Documentations

If you have inquiries or suggestions about the topic of Pharmacy Management System Project Documentation (PDF) , do not hesitate to inform us in the comments. We’ll be glad to be part of your learning.

Thank you and have a good day!

3 thoughts on “Project Report on Pharmacy Management System”

its very usefull

chapter 4 and 5 please 🥺

Chapter 4 and 5 would be very helpful

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