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Grading Workflow and Allocation for Moodle Assignments

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Enable grading workflow and/or grading allocation.

• Use Grading Workflow on the Grading page

Use Grading Workflow for an Individual Student Submission

• Release All Grades to Students Using Grading Workflow

Allocate Students to Graders, One at a Time

Allocate multiple students to a grader at once, allocate students to graders by group or class section.

Grading workflow and Grading allocation for Moodle Assignment activities are especially useful for large classes and classes with more than one instructor or TA. These features can be used either in conjunction with one another or independently. 

• Grading workflow allows instructors and graders (e.g., TAs) to track preset grading stages for each student's Assignment submission. Instructors and TAs can view the workflow status of all student submissions at any time, but grading information is only released to students in the last step. Grades can be released individually or in batches.
• Grading allocation, in classes where more than one instructor or TA will evaluate student Assignment submissions, allows instructors to designate who will grade each student. This is especially helpful when TAs each have their own class section or Group .

Once graders are assigned, or Grading workflow is in use, instructors can monitor the workflow status of submissions and sort by graders. 

Grading workflow and Grading allocation must be enabled on the Assignment settings page for the Assignment activity before they can be used to grade. Note : It is best to enable these settings before any grading has been done on the assignment as changes to this settings can hide grades from students.

• If the Assignment already exists, click Edit , then Edit settings , and skip to Step 5 (below). To add a new Assignment, in the Section where you want the assignment to appear, click + Add an activity or resource. The Add an activity or resource chooser will open.
• In the Add an activity or resource chooser, select Assignment and click Add . The Adding a new assignment  page will open.
• On the Adding a new assignment  page, configure the Assignment.  For more configuration options, see  Add an Assignment Activity in Moodle.
• Use grading workflow Select Yes , to allow graders to specify the stages of grading for students' assignments and to release the grades individually or all at once. 
• Use grading allocation Select Yes , to be able to designate which grader will assess each student's submission. 
• Click Save and return to course to return to your course page or Save and display to view the activity. 

Use Grading Workflow

Once your students have submitted work, the Grading workflow process can help graders stay organized. When used in conjunction with Grading allocation , this allows instructors to track the progress of colleagues and TAs while grading. Grades will not be released to students until you select Release grades . 

Use Grading Workflow on the Grading page (with Quick Grading)

You can grade and set the Grade workflow status from the Assignment Grading page by using Quick grading .

• On your course page, click the Assignment name . The Assignment summary page opens.  
• On the Assignment summary page, click View/grade all submissions . The Grading page will open to the Grading table.
• Important : At the bottom of the Grading page, select the Quick grading check box. Quick grading must be enabled to assign a status from the Grading page.
• Not graded : The grader has not yet started grading.
• In grading : The grader has started but not yet finished grading.
• Grading completed : The grader has finished, but might need to go back for checking/corrections on the graded items.
• In review : The marking is now with the instructor in charge of checking quality.
• Ready for release : The instructor in charge is satisfied with the marking, but will wait before giving the student access to the marking results.
• Released : The student can access the grades/feedback.
• Repeat Step 3 for each student you want to grade or update the status for.
• Click Save all quick grading changes .  

If you are opening student submission pages one at a time, you can set the Grading workflow status from an individual student's Grade page.

• Enter a grade and feedback for the submission as necessary. 
• Click Save Changes , or to grade the next student's submission, click Save and show next .
• Repeat these steps for each student you want to grade or update the status for. 
• Click Save all quick grading changes to save grading changes.  

Release All Grades to Students Using Grading Workflow (with Quick Grading)

Once all student submissions have been graded, you can release all grades at once:

• On your course page, click the name of the Assignment you want to release grades for. The Assignment summary page opens.  
• In the Grading table , under Select ( the first column) ,  select each student you want to release grades for, or to select all students, click the top box under Select. 
• Below the Grading table and just below the Save all quick grading changes button, from the With selected... drop-down, select Set grading workflow state then click go . A pop-up window will open asking you to confirm you want to change the grading workflow states.
• In the pop-up window, click ok  to confirm. The Set grading workflow state page will open listing the names of the students who will be affected.
• Scroll to the bottom of the Set grading workflow state page, and from the Grading workflow state drop-down, select Released.
• Optional: To send an automated message letting students know their assignment has been graded, for Notify Students , select Yes . 
• Click Save changes .   You will be returned to the Grading page and the Grading workflow status of selected  students will be changed to Released .

Use Grading Allocation 

Grading allocation allows an instructor to designate graders for students (e.g., when a TA will grade a particular discussion section). When enabled and set up, graders can enter marks only for their designated students. When used in conjunction with the Grading workflow , instructors can monitor the progress of assignment grading by graders. 

• On your course page, click the name of the Assignment . The Assignment summary page opens. 
• Important : Quick grading must be enabled to assign a status from the Grading page: At the bottom of the Grading page, select the Quick grading check box. Drop-down menus will appear in the Grading table under the Grader column. 
• In the Grading table, in the row for the student to assign a grader to, in the Grader column, use the drop-down menu to select the name of the grader for the submission. 
• Optional: Repeat Step 3 for each student you want to set a grader for.  Note: To set graders for many students at once, see Allocate Multiple Students to a Grader at Once , or Allocate Students to Graders by Group or Class Section (below). 
• Click Save changes .   You will be returned to the Grading page and the grader's name will be listed for the student(s) you selected..
• On your course page, click the name of the Assignment to set up with Grading allocation . The Assignment summary page opens.
• Important : Quick grading must be enabled to assign a status from the Grading page: At the bottom of the Grading page below the Grading table , select the Quick grading check box. Drop-down menus will appear in the Grading table under the Grader column.
• In the Grading table , under the Select column (first column at left) ,  select each student to allocate to a grader .
• Below the Grading table and just below the Save all quick grading changes button, from the With selected... drop-down, select Set allocated grader , and click Go . A pop-up will open asking you to confirm you want to change the grader allocations.
• In the pop-up window, click OK to confirm. The Set allocated grader  page opens.
•  From the Allocated Grader  drop-down, select the grader for the selected students and click Save changes . You will be returned to the Grading page and the grader's name will be listed for the students you selected.

If you have set up groups in your course you can assign a grader to a particular group. Note : If you teach a multiple-section class, Moodle automatically creates a group for each lab , seminar , or discussion section , or if your Moodle course is a Meta-course (combining lecture sections into one course), a group for each lecture section . Names for automatically created groups are prepended with a tilde character (e.g., ~Sem 01 DEPT124345, ~Lab 03 DEPT45678, etc.).

• Locate the Assignment activity you would like to change . Below the Assignment name, click Edit , then Edit settings . The Updating Assignment page opens.
• Scroll down the page and click Common modules setting s, and from the Group mode drop-down, select either Separate groups or Visible groups . Note : Assigning a grouping is not necessary in order to allocate graders. Unless you have another reason to select a grouping leave Grouping set to None .
• Click Save and display . The Assignment summary page opens.
• At the top of the page above the Grading table , for Separate groups , or Visible groups, select a group to allocate to a grader. The page will refresh to display only the students in the group. Note: If the group contains more students than are listed on the page, under Options (below the table) for Assignments per page , use the drop-down to raise the number per page. If you have more than 100 students in the group, you will have to complete the allocation operation again for subsequent pages.
• In the Grading table , under the Select column (first column at left) , select the top check box . This will select all students in the group.  
• Below the Grading table , from the With selected... drop-down, select Set allocated grader , and click Go . A pop-up will open asking you to confirm you want to change the grader allocations.
•  From the Allocated Grader  drop-down, select the grader for the group and click Save changes . You will be returned to the Grading page and the grader's name will be listed for the students in the group.
• Use the Visible groups or Separate groups menu at the top of the Grading page to change the view back to show All participants or a different group .

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Learning and Teaching

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How to mark an Assignment online in Moodle

Preparing to grade an assignment.

Before beginning marking it’s important to understand how your assignment has been setup, so that you can ensure that you are not showing marks and feedback to students before you are ready for them to see them .

By default, Moodle assignments hide grades and feedback from students through the ‘Marking Workflow’ option.

When you create an Assignment, the ‘Marking Workflow’ setting will be enabled. This automatically hides any marks and feedback that you upload for students until you take specific steps to release the marks and feedback. This is a ‘safer’ option for the requirements of most Teachers .

Guidance on  releasing Marks and Feedback, and sending a notification to students  with a few clicks, using marking workflow can be found below.

If you prefer instead to turn off the marking workflow option you can do so within the Assignment’s settings, under the ‘Grade’ settings.  Note that doing this will mean that any marks and feedback added to Moodle will be immediately visible to students!

If you have turned off Marking Workflow, but you  also  don’t want students to see marks and feedback as soon as they are uploaded, you will need to hide the Assignment link and Gradebook item until you are ready to reveal the marks and feedback.

The guidance below shows how to turn off Marking Workflow (if you wish) and how to hide the Assignment link and Gradebook item:

• Find your Assignment and select Settings

• Scroll down to ‘ Grade ’ settings and expand them
• Set  use marking workflow  to  no
• Save changes

Note: Any marks and feedback you add will now be immediately visible to students!

To manually hide marks and feedback from students you will need to hide the Assignment’s  Gradebook item  and the  Assignment link  (which is often not practical where there are late submissions)

To hide the Gradebook item:

• Go to the  Course Homepage  and choose the Grades tab
• From the Grader Report drop-down menu, choose Gradebook Setup .

• In the row for the Assignment that you wish to hide, in the  Actions  column, choose  Edit  then  Hide .

• Save Changes .
• The Gradebook item will now appear to be greyed out to show that it is not visible to students.

To hide the Assignment link from students:  

• Navigate to the Assignment and, from its  Edit  drop-down menu, choose  Hide .

• You can now begin marking.

Note : When are ready to release marks and feedback to students, don’t forget that you’ll need to make the  Gradebook item  and  Assignment  link visible again.

Lock submissions to prevent changes

Before you begin marking it’s a good idea to lock submissions. This will prevent students from making any changes to their submissions once marking is underway. To do so, navigate to your Assignment and View all submissions .

• Tick the box at the top of the ‘select’ column to select all user submissions.
• From the ‘ With selected…’ drop-down menu choose Lock Submissions .

Note: If you have a large number of students you will need to select the option under the table to ‘show all students on one page’.

Moodle grading interface overview

Moodle has a built-in grading interface that allows you to annotate student assignments, add summary comments and award marks. Student submissions are displayed in PDF form and include a link to the Ouriginal similarity report (where activated).

The image below gives an overview of the built-in grading interface:

• Use the next and previous arrows to move to the next page of the student’s document or choose a page from the drop-down menu.
• Add an annotation to comment (with option to choose background colour).
• Use the arrow tool to select, move or delete existing annotations.
• Other tools such as the pen (squiggly line) for free form drawing or writing, shape tools, line, highlighter)
• Stamp tool/x tool.
• Anchor for an annotation (if you hover over it, it expands to reveal the annotation)
• An annotation
• Click the sub-menu icon in annotation (top right corner) to delete or add annotation to a ‘quicklist’ for the assignment).
• Use navigation to see Previous/Next student’s assignment or filter.
• Add grade here in the right-hand pane.
• Summary feedback can be entered here
• Don’t forget to save any changes made!
• Click to cycle through the options for screen layout

The video below provides an introduction to the grading interface, shows how to annotate student scripts, view Ouriginal reports and award marks. It also details how you can lift anonymity (where anonymous marking is being used) at the end of the marking process.

Marking Assignments Online

Marking a Group Assignment

Where one student has uploaded a file on behalf of her Group, the file will appear against all Group members, and any of these can be marked. On the individual student grading page, an option to ‘ Apply grade and feedback to all members of group ’ will appear. If ticked the grades and feedback will be applied to all group members. 

Allocate Assignments to another Marker

You can use the  Marking Allocation  feature to assign student submissions to a specific marker in your Moodle space.

• Marking allocation  – this allows allocation of markers to work after the deadline.  Marking allocation  depends on  Marking workflow  being enabled.

Marking Workflow  and  Marking Allocation  must be enabled in your assignment settings.

Once these have been enabled, you can allocate assignments to a marker.

• Click on your Assignment link
• Click on  View all submissions

• Tick the box to the left of the student whose assignment you want to allocate, then choose  Set allocated marker  and click  Go .
• At the prompt click  Ok , then on the next page select your allocated marker from the drop-down menu and click  Save Changes .

How to lift anonymity in an Assignment

If you are using Anonymous Marking (blind marking) in Moodle, once you have completed marking, it is necessary to lift anonymity in order to release grades to the Gradebook. Please note that lifting anonymity can only be done once, (you cannot return the assignment to an anonymous state once it has been lifted), so ensure that you have completed all marking before going ahead. 

To lift anonymity.

• Click on the assignment link, then click on  View all submissions
• From the grading actions menu choose  Reveal student identities:

This video also shows the process for lifting anonymity: https://uniofbath.cloud.panopto.eu/Panopto/Pages/Viewer.aspx?id=dbdb18a7-e4f2-40af-a7fe-acd800a3803c&start=0

Lifting Anonymity

Related Articles

• DEMO WITH H5P: Improving Clarity with Structured Assignment Brief Templates 
• Anonymous marking in Moodle
• Advanced Grading in Moodle
• Group Peer Review for Teachers
• How to mark an Assignment offline and upload feedback
• Using Ouriginal

Article Contents

Documentation

Assignment/draft features/marking workflow.

NOTE: THIS PAGE HAS BEEN superseded by: Assignment/Draft_Features/Marker_Allocation_and_Management

• 1 Marking workflow
• 2 Goals and rationale
• 4.1 Changes to assignment settings
• 4.2 Changes to the grading table
• 4.3 Capabilities
• 4.4 User Interface mockups
• 4.5 Database changes
• 5 Use cases

Marking workflow

This is a proposal for an additional feature to allow marks to be reviewed and approved before release to students.

Goals and rationale

The main goals of this feature are to :

• Control when marks are released to students
• Allow markers to use a review cycle when marking submissions before students receive their marks

This feature would enable a workflow for marking in the assignment module. The grades would transition through 1 or more stages of marking and review.

The feature is currently only a proposal

A development branch for this feature is here: https://github.com/netspotau/moodle-mod_assign/tree/DEV_MARKING_WORKFLOW (Still needs integration with offline marking)

Changes to assignment settings

The module settings page would have an additional setting "Use marking workflow" which is on or off.

Changes to the grading table

If "Use marking workflow is enabled", the grading table would indicate the current workflow step for each submission in the grade column. The list of steps are:

• Not marked (the marker has not yet started)
• In marking (the marker has started but not yet finished)
• Marking completed (the marker has finished but might need to go back for checking/corrections)
• In review (the marking is now with the teacher in charge for quality checking)
• Ready for release (the teacher in charge is satisfied with the marking but wait before giving students access to the marking)
• Released (the student can access the grades/feedback)

Notes: This is a lot of steps and this is a reasonable complicated feature for graders to understand. It has been suggested to show a subset of these steps when there is only one marker - but "only one marker" is not clearly defined and providing 2 sets of workflows and making the teacher choose between them would make this feature more complicated - not less. Instead it seems better to show all the steps and allow anyone with permission to skip any steps they are not interested in using.

Capabilities

There would be separate capabilities to control the transition of marking through the workflow

assign:grade capability would allow transitioning to these states:

• Marking completed

assign:reviewgrades capability would allow transitioning to these states:

• Ready for release

assign:releasegrades capability would allow transitioning to these states:

assign:managegrades capability would allow transitioning to any state

User Interface mockups

To be written

Database changes

One marker, Marker wants to release all grades at the same time

• Marker enables "Use marking workflow"
• Marker marks each submission and transitions the grading to "Marking completed" as each submission is graded.
• Marker then uses the batch operations to transition all grades to "Released" at the same time.

Multiple markers,

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The Assignment activity has a grading workflow option that enables instructors to:

• Hide feedback and grades until ALL submissions have been graded (normally assignment grades and feedback are visible to each student as soon as they are entered).
• Manage the work of multiple graders, including allocation of submissions to particular graders and review before releasing grades and feedback to students.

Before you start , you may need access to the following:

• Instructor of record , Other editing teacher or Non-editing teacher role in a Moodle course

Enable grading workflow

• If you are creating a new Assignment, you will see this page as soon as you add the Assignment activity.
• For an existing Assignment, click on the Assignment to open it, click the gear icon, and choose Edit Settings .
• Expand the Grade section.
• Set  Use marking workflow to Yes .
• If there are multiple graders, change Use marking allocation to Yes as well. This allows graders to indicate who is grading which submissions.
• Click Save and Display .

Note:  Although you can edit these settings after students have submitted work, it’s best to do it before you start grading.  

How grading workflow works

When grading workflow is enabled, Teachers can assign the following grading statuses to submissions:

• Marking completed
• Ready for release

Note that only the Released status has a technical effect: it is the only status in which students will be able to view their grade and feedback they’ve received. (See What Students See , below).

The remaining statuses are simply labels that graders can use to manage their work. For example, if two graders are reviewing each other’s work, each might use “Grading completed” to indicate to the other that a submission is ready for review and “Ready for release” to indicate that they have reviewed it.

Grading allocations are also simply labels that help graders distribute their work. All those in the Teacher role will still be able to view and edit grades and feedback for all submissions.

View and change grading statuses and allocations

• Click on the Assignment to open it.
• When marking workflow is on you will see a marking status beneath the submission status in the Status column.
• When marking allocation is on, you will see a Grader column.
• If the table isn’t editable, turn Quick grading on by checking the box in Options  section. (Note: Moodle will remember this setting.)

Here are some shortcuts for bulk-changing statuses and grade allocations. 

Change grading status for all submissions

When you are viewing all submissions with quick grading on:

• Check the box in the heading of the Select column to select all submissions. Selected submissions will be checked and highlighted in yellow.
• Find the With selected … menu and choose Set marking workflow state .
• You will see a list of the students you selected, choose the appropriate Grading workflow state and click Save changes .

Allocate all of a grader’s submissions at once

• Check the boxes in the Select column for the submissions this person will grade. Selected submissions will be highlighted in yellow.
• Go to the With selected …  menu and choose Set allocated marker .
• You will see a list of the students you selected, choose the appropriate Allocated marker and click Save changes .

Filter and allocate grading by group

If you have set up Groups for your course you can use them to manage and allocate grading.

• Open the Assignment.
• Choose the option for  Settings .
• Scroll down and click Common modules settings to expand it.
• Change the Group mode to Visible groups.
•  Click Save and display .
• Click View All Submissions.
• There will be a new Visible groups menu; select a group to display only the students in that group.
• Check the box in the heading of the Select column to select all submissions. Selected submissions will be checked and highlight in yellow as shown below.

What students see

When students click on an Assignment, they see Submission status information: when an assignment is due, whether they’ve submitted work, and if they’ve submitted the timestamp for the submission and a link to the file.

Information on the Grading status is also included. If M arking workflow isn’t  enabled, the status options are Not Graded or Graded. If Ma rking workflow is enabled, the grading status will be Not Graded or the setting chosen by a Teacher. If Marking status is set to anything besides “Released” no grades or feedback are visible.

Once a Teacher changes the Grading Status to Released , the grade and feedback for the assignment will be visible to the student.

If you have any additional questions or problems, don't hesitate to reach out to the Help Desk !

Phone: 610-526-7440 | Library and Help Desk hours Email: [email protected] |  Service catalog Location: Canaday Library 1st floor

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Use Grading Workflow to Manage Assignment Feedback

• Publication date October 22, 2019

Moodle assignments include a handy Workflow feature that can help instructors organize and control how feedback is delivered to students.

Two great use cases for Workflow are:

• Control when feedback is released to students.
• When there are multiple graders, review or approve feedback from TAs or co-instructors before releasing to students

Enabling Grading Workflow

When creating an assignment , scroll to and click on the Grade heading in the settings to expand grade options, then click Show more ….

In the expanded options, set Use grading workflow to Yes.

Understanding Workflow States

You can use the grading workflow to set the following statuses on submissions. Note that feedback is only visible to students if the state is “Released.” The other statuses could be used to coordinate multiple graders or just to remind the grader of where they left off.

• Not graded : The grader has not yet started grading.
• In grading : The grader has started but not yet finished grading.
• Grading completed : The grader has finished but might need to go back for checking/corrections on the graded items.
• In review : The marking is now with the instructor in charge of checking quality.
• Ready for release : The instructor in charge is satisfied with the marking but will wait before giving the student access to the marking results.
• Released : The student can access the grades/feedback.

Using Workflow During Grading

There are several ways to control the Workflow state of one or multiple student submissions.

While grading individual assignments

• Use the Grading workflow state dropdown menu on the Submission pane to set Workflow state. Make sure to Save .

When using Quick Grade on the main Assignments Submission page

• Change the dropdown list located under each submission. Don’t forget to Save all quick grading changes  to save your work!

Bulk change the Workflow status of many or all submissions at once

You can bulk edit the Workflow states of submissions from the All Submissions page (for example when it’s time to release all feedback to students).

• Tick the Select box next to the students you want to change, or;
• tick the Select box at the top of the screen to select all students

• At the bottom of the page, locate the With selected dropdown menu.
• Choose Set grading workflow state

• Accept the pop-up to confirm you want to make changes
• On the next screen, verify the selected users are correct.
• Change the workflow state as desired.
• Choose whether or not to notify students.
• Save changes.

Student View

Students can always see what the grading status of their submission is.

Only once the status is set to Released can they view grades and feedback.