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3 Office Assistant Cover Letter Examples Made for 2024 

• Office Assistant Cover Letter
• Office Assistant No Experience Cover Letter
• Medical Office Assistant Cover Letter
• Write Your Office Assistant Cover Letter

As an office assistant, you do everything from answering customers’ phone calls to taking down notes and ensuring their safe delivery. You probably also handle copies, scans, digital documents, and appointment calendars.

When writing a cover letter , how do you pack in all the value you bring, make it shine, and complement your office assistant resume ? How can you demonstrate to recruiters that you have the right skills for the job?

Don’t worry! We’ve helped plenty of people reach their preferred roles in the office environment with our three office assistant cover letter examples and free cover letter generator , which you can also use to build momentum.

Office Assistant Cover Letter Example

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Copy this text for your office assistant cover letter!

123 Fictional Avenue New York City, NY 10001 (123) 456-7890

October 20, 2023

James Smith JPMorgan Chase & Co. 123 Fictional Lane New York City, NY 10001

Dear Mr. Smith:

Fuelled by an enduring admiration for JPMorgan Chase & Co.’s relentless dedication to operational excellence and customer satisfaction, I am thrilled at the prospect of becoming your new office assistant. Not only am I driven by your pursuit of unparalleled proficiency, but I also bring a potent mix of organizational agility and cutting-edge tech savviness, ready to unleash these strengths to revolutionize your office operations.

In my quest to supercharge office productivity at New York’s bustling brokerage powerhouse, Instinet, I harnessed the power of the Microsoft Office Suite to restructure an overwhelming 2,378 crucial documents. This adrenaline-fueled overhaul catapulted document accessibility by a mind-blowing 46%. Not stopping there, my creative exploit of automated spreadsheet solutions turbo-charged report completion speed by an impressive 37%, turning productivity up to eleven.

When I dove headfirst into the high-velocity world of management consulting at Oliver Wyman, I proved adept at navigating the labyrinth of scheduling conflicts. Armed with a tactical arsenal of Google Calendar strategies, I successfully defused a 26% reduction in scheduling clashes while simultaneously amplifying meeting punctuality by 19%.

Entrusted with document management at the creative dynamo, Ogilvy, I engineered a unified documentation system that shattered previous limitations. Its effective implementation sliced document retrieval times by 33% and spurred a 17% productivity surge within the team, pushing the boundaries of what was thought possible.

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally renowned standard of excellence you have cultivated. With a pulse racing in anticipation, I am eager to step into the role of your office assistant. Thank you for considering my application. I am excited to discuss further how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Sofia Kowalski

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• Amplify these stories using numbers and familiarity with relevant tools to achieve a 17% surge in productivity, and 33% rise in document retrieval speed).

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 Office Assistant No Experience Cover Letter Example

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Copy this text for your office assistant no experience cover letter!

123 Fictional Avenue Los Angeles, CA 90001 (123) 456-7890

Emma Johnson Warner Bros. Entertainment 123 Fictional Lane Los Angeles, CA 90001

Dear Ms. Johnson:

Amid a thrilling college project in supply chain management, a eureka moment sufficed when I realized the crucial role that mailroom services play in connecting people and businesses throughout Los Angeles. Brimming with enthusiasm, I am eager to electrify the mailroom clerk role at Warner Bros. Entertainment with my dynamic skills, thus fostering seamless communication and delivery.

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated package organization and distribution. Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

On one occasion, I was assigned the essential task of managing the distribution of donated items. Employing a strategic labeling system, I outmaneuvered common missteps to record a 9% drop in delivery errors.

I also took charge of promotional materials distribution for the 24th Annual L.A. Cancer Challenge 5K Walk/Run, a Los Angeles-based fundraising event. I unleashed a powerhouse mail sorting and distribution strategy, rocketing distributions by 14% higher than in previous years.

Such experiences have armed me with the expertise and passion to create a profound impact on mailroom operations at Warner Bros. Entertainment. Let’s explore this exhilarating opportunity together. Thank you.

Alejandro Santos

• Consider, for example, a mailroom clerk role demanding proficiency in mail sorting and distribution. You could dedicate a section of your office assistant no experience cover letter to an instance where you helped distribute hard copies of promotional materials for a local event.

Medical Office Assistant Cover Letter Example

Copy this text for your medical office assistant cover letter!

123 Fictional Avenue Chicago, IL 60601 (123) 456-7890

Liam Williams Northwestern Medicine 123 Fictional Lane Chicago, IL 60601

Dear Mr. Williams:

From participating in pulsating health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

My health IT role at Advocate Health Care allowed me to use my passion for health tech with clinical interactions. Across this thrilling ride, I managed patient records using A4medica, Electronic Health Record (EHR) software, propelling 98.4% accuracy in data input.

At Rush University Medical Center, I maintained medical records meticulously to ensure patient information was accurate and accessible. My proficiency in several EHR software like the racecars of healthcare – Epic and Cerner, fueled a 9% increase in retrieval efficiency. I have developed a deep understanding of the critical office management skills required in dynamic healthcare settings like Northwestern Medicine.

In the realm of medical office management, success demands the slick fusion of clinical understanding, IT expertise, and an unwavering commitment to patient service. At NorthShore University HealthSystem, a team under my leadership improved billing efficiency by 16%, powered purely by an intense understanding of medical coding and billing best practices.

My hands-on experience in Chicago’s healthcare landscape makes me ideally positioned to serve as a medical office assistant at Northwestern Medicine. I look forward to discussing how my skills can benefit your esteemed organization.

• You could use the reverse chronological order to highlight your skills gained and respective quantified impacts made in previous workplaces, starting from the most recent experience.

Related cover letter examples

• Office assistant resume
• Office manager
• Administrative assistant
• Executive assistant
• Legal assistant

How to Write and Edit Your Office Assistant Cover Letter

Each office is different, and each version of your cover letter should be different to reflect the high points! You want to highlight what makes you a uniquely good fit for your job role, not just what makes you a great assistant in any office.

Revisit the job description and look for overlapping points of all sizes. Do you have the exact phone-heavy multitasking abilities the requirements call for? Does your expert background in database management make you an incredible hire at that tech company?

Writing your cover letter’s greeting and intro

Start your office assistant cover letter off strong by addressing its recipient by name! Generic greetings like “Dear Sir/Madam” are so outdated and unimpressive, so it’s worth the research it takes to find who you’re writing to.

Keep those research tabs open. You also want to hook your reader’s attention with your opener, so cite a couple of office equipment skills or personal traits that align you with the job role. Be specific and take care to avoid repeating yourself.

Why do you want this job? What qualifies you? What part of the company vision do you share? Is it their commitment to a seamless customer experience or an emphasis on reducing office inventory waste?

Just don’t use an informal opener like this with no name, specific skills, or compelling hook:

Yeah your office seems great so I wanted to reach out and talk about why I should work there. i’ve got lots of office skills so let’s talk about them.

Make sure you use a name, connect with company values, and give examples of what makes you desirable, like this opener does:

From participating in health initiatives in the vibrant city of Chicago to navigating the challenges of a health informatics degree, I was captivated by the electric pulse of the healthcare industry. This experience ignited a fierce passion to seamlessly intertwine my encyclopedic knowledge with my zeal for compassionate patient care. I’m thrilled at the potential opportunity to channel this energy into Northwestern Medicine’s vibrant ecosystem as a medical office assistant.

Writing paragraphs for the body

Now that you’ve introduced yourself to whoever is in charge of hiring at the office, it’s time to expand on your hook: What are some of your crowning achievements so far as an office assistant?

Did you benefit your previous employer by keeping everything organized and cutting down office inventory costs? How did you improve customer experiences and boost your business’ reputation?

Those key examples of how you made a difference in your field can completely transform your cover letter. And those examples need numbers! Include quantifiable data for reinforcement, like dollar amounts for inventory costs or positive customer feedback percentages.

And make sure these all tie back into the job description ! Don’t promote your experience in a dental office to an architectural company if you can afford to stick with examples that relate directly to your dream role as an office assistant!

Example of a good body paragraph to reference:

A John Marshall High School project offered the perfect platform to refine my mail-sorting expertise. Like a maestro conducting a symphony, I orchestrated a new package organization and distribution system: Harnessing the power of cutting-edge barcode scanning technology facilitated a 12% increase in efficiency.

Closing and signing off your cover letter

Just as you’d never hang up on someone who calls the front desk, you don’t want to leave your cover letter without a conclusion! What were some of those amazing office assistant skills again, and how did they help you achieve greatness?

Align these traits organically with the company’s values, reaffirming that you want the job, and they want to hire you! Don’t forget a call to action, either. You want to hear back again so that you can discuss more details on how you’re ideal to help elevate the company’s office team.

Say “thank you” to the reader for their time, either in your closing paragraph or in your professional signoff. If you don’t use it as your signoff, make sure you use a professional concluding line and sign with your full, real name.

Don’t close your cover letter informally and vaguely, like this:

Yep so there my qualifications are. Your company values sound great. Make sure you call me soon so I can plan around when to start at your office.

Instead, be specific and passionate with your closer and connect with specifics about the company on a personal level:

Wow, that one’s a winner!

Gripped by an understanding of the high stakes in the fast-paced JPMorgan Chase & Co. environment, I am exhilarated at injecting my all-out passion into upholding the globally-renowned standard of excellence you have cultivated. With a heartbeat raging in anticipation, I am eager to step into the role of your next office assistant. Thank you for considering my application. I am excited to discuss furher how our synergy can inject a fresh, dynamic pulse into the JPMorgan Chase & Co. team.

Circle back by that job description again, but really dig into the company website and any of their social media accounts you can find. That’s where you’ll find invaluable details about their company culture, writing tone, and work environment. Find where you align and talk about it!

Keep that touch light! You don’t want to overdo the look of your cover letter with any strange fonts or colors. Recruiters don’t have much time to spare, so they need to be able to skim your work quickly. Think clean, modern, and highly readable.

If you have them, yep! Just write “Enclosures:” at the bottom of your office assistant cover letter and list whatever you’re including. This list could be comprised of academic awards, professional recommendation letters, and of course, your initial application and resume!

Office Assistant cover letter examples

You’ve got an impressive array of administrative and transferable skills that make you the ideal candidate for an office assistant.

Now you’ve got to put your communication skills to the test and write an engaging and persuasive cover letter that will grab the recruiter’s attention.

Below, we’ve put together our expert advice to guide you through the writing process, complete with some office assistant cover letter examples.

CV templates 

Office Assistant cover letter example 1

Office Assistant cover letter example 2

Office Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Office Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Office Assistant cover letter

Here’s how to write your own winning Office Assistant cover letter

Write your cover letter in the body of an email/message

When writing your Office Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Now that you have warmed the recruiter up with a friendly greeting, firstly you need to let them know which role you are applying for.

Sometimes a recruitment consultant will be juggling 10 or 10 vacancies, so it’s important to specify which one you are applying to.

Give us much detail as possible (team/department, role title etc.) and paste in the reference number if you have one.

Here are some examples you can use.

• I am interested in applying for the role of Office Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Office Assistant cover letter

Your Office Assistant cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

• Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
• Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
• The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
• Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
• Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Office Assistant cover letter templates

Copy and paste these Office Assistant cover letter templates to get a head start on your own.

Hello Debbie

I am writing to express my keen interest in the Junior Office Assistant vacancy at Green Giraffe, as advertised on Indeed. As an adaptable and detail-oriented individual with a strong work ethic, I am eager to contribute my skills and enthusiasm to drive your business operations.

Though I am at the beginning of my career, I have acquired foundational knowledge of office procedures, administrative tasks, and preparing meeting materials/agendas through a three-month internship at The Primary First Trust.

I have excellent communication skills, which allow me to professionally interact with colleagues and customers and has resulted in me in aiding the implementation of a filing system that lowered document retrieval time by 30%. Moreover, I played a role in achieving a 95% client response rate within 24 hours and assisted in the completion of five admin projects one day ahead of schedule on average.

Thank you for considering my application. I have attached my CV for your review and can be immediately available for an interview at your request.

Kind regards

Kirsty Brandich

Good day Helen

I am excited to apply for the Office Assistant role at HFC Ltd. With a 6-year successful track record of providing first-class administrative support and exceptional organisational capabilities, I am confident that I can contribute to the smooth functioning of your company.

Throughout my career as an Office Assistant at Imerys Minerals, I have used my skills to carry out clerical tasks, coordinate schedules and projects, and assure seamless office functions. I am proficient in responding to phone calls in a professional manner, managing emails, and maintaining accurate files. My strong attention to detail and ability to multitask have enabled me to thrive in fast-paced office environments, where I cut costs by 15% through strategic vendor negotiations and inventory control.

I pride myself in maintaining a spotless record in handling sensitive and confidential information to guarantee data security/compliance, while expanding my skillset through office-related training programmes, workshops, and seminars.

My CV further outlines my other achievements for your review. Please do not hesitate to reach out to me for an interview, as I am immediately available.

Sheila Weaver

Good afternoon, Eva

I hope you are well. I am writing to you in connection to the available Senior Office Assistant role at Southern Tyre Ltd, as advertised on ZipRecruiter.

During my 10-year career working for Aspect Flooring as an Office Assistant, I have applied my skills in handling complex clerical duties, collaborating with team members in overseeing various office operations, tracking expenses, and supervising junior staff. I always communicate with clients, colleagues, and different departments via email or by phone in a courteous and professional manner. I effectively coordinate schedules, conduct research, and prepare reports for senior executives.

My strategic planning and problem-solving abilities have allowed me to simultaneously manage projects, where I showcased a proven record of implementing workflows which increased overall office productivity by 25%, boosting information sharing among staff by 40% through developing a new internal communication system. In addition, I recommended strategies that led to a 15% reduction in meeting duration and improved time allocation for core tasks.

I appreciate you reviewing my application and can be available for an interview at your convenience.

Jennifer Sheppard

Writing a strong attention-grabbing cover letter is a vital step in landing a good Office Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Office Assistant Cover Letter Example

Show recruiters what you’re made of with an optimized Office Assistant cover letter. Take advantage of our professional example template and how-to guide to learn how to do it yourself now.

Resume and Cover Letter Experts

As an Office Assistant, are you worried that your organizational skills and expertise don’t tell employers the whole story?

By submitting a cover letter you can help take care of that problem!

Cover letters can be beneficial to your application and as an Office Assistant, you can use them to your advantage . In this guide, we’ll go over how you can draft your letter by mentioning:

• How to write your Office Assistant cover letter introduction
• Ways to tailor your letter to each company’s needs
• What to list and what not to list if you are changing fields
• Skills and certifications that you should add to both your letter and resume

Apart from adding Office Assistant skills and qualifications to your cover letter, it’s also key to include them on your resume. You can use our AI-powered resume builder to help create your application in a few easy steps . 

To help you get started, we’ve come up with a sample Office Assistant cover letter. 

You can use the following example and our writing guide to come up with the perfect structure for your letter. 

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’d like to apply for the Office Assistant role at [Company] as advertised on Monster.com. I am an organized and diligent Business Administration graduate with over 2 years of office administration experience. As you’ll see, I am just the candidate you are looking for.

While working with [Current Company] I’ve been managing the handling of mail within the business in an office with over 200 employees, have gained an expert understanding of Microsoft office tools, and have succeeded in reducing office wastage by 13%. I have built a firm reputation as a reliable and organized member of the organization and as someone that can work flexibly with all teams within the business.

I was also able to exceed expectations set for me on a number of occasions. One example of this was when I successfully assisted with payroll during tax season and completed my duties over 2 days faster than expected.

It would be fantastic if we could meet one day in the near future to discuss more about the opportunity on offer with [Company]. I can be contacted at any time via [Email address] or between 4 pm – 7.30 pm on my personal mobile number [Phone number].

Thank you again for considering my application. I look forward to hearing from you.

Sincerely, Name

Address Phone number Email address

Start Your Office Assistant Cover Letter With a Strong Intro

A cover letter can help grab an employer’s attention, and the introduction will set the tone early. There are a few ways you can show that you are qualified.

If you’re experienced, you should mention how long you’ve been working as an Office Assistant or in similar office jobs. 

If you are an entry-level candidate it’s probably best to bring up how enthusiastic you are to work for the company and your most relevant skills. 

Specifically, you should reference the following topics

• Highlight relevant skills : Immediately establish your credentials as an Office Assistant by including your organizational and time management skills.
• Show enthusiasm : Convey your passion for administrative work and supporting office functions.
• Address the company’s specific needs : Research the company and tailor your introduction accordingly.
• Mention your years of relevant experience : If you have prior experience as an Office Assistant or in a related role, talk about it briefly.

Here is an example of how it can look:

As an experienced Office Assistant with 5 years of successfully supporting office functions, I bring a proven track record of exceptional document management and multitasking skills to XYZ Company. My passion for administrative work and dedication to ensuring seamless office operations align perfectly with your company’s needs.

How to Address the Employer’s Needs in Your Cover Letter

Crafting a cover letter is more than just showcasing your skills and experiences. It can be used to show your understanding of the employer’s specific needs and how you’re ideally positioned to meet them. 

• Do your research : First, review the company’s mission, values, and challenges. Demonstrating a grasp of their objectives can set you apart.
• Specify your relevant skills : Go beyond general skills. Highlight specifics like proficiency in office management software or a knack for improving office efficiency.
• Show that you can adapt : If transitioning from another field, pinpoint how your previous roles make you adaptable and apt for office tasks.
• Address any concerns : Address any gaps or missing certifications in your resume upfront. Mention any ongoing relevant training or certifications.

If you can touch on these points you should be able to grab the attention of many employers.

Changing Careers: What to Include and Avoid

Are you completely new to the Office Assistant position or the office environment? You not be sure about what to add to your letter and what to avoid noting. 

If that’s the case take a look below at what you should add to your letter and what you should probably leave out.

What to Mention

Here are different topics you can touch on if you’re changing careers . 

• Your willingness to learn : Emphasize your eagerness to acquire new skills and adapt to the office environment. Mention any relevant courses or workshops you’ve taken in preparation for the transition.
• Relevant achievements : Even if they’re from a different field, achievements that showcase your dedication, efficiency, or other relevant traits can be mentioned.
• Reason for the change : It’s a good idea to provide a brief reason for your career change, especially if it paints you in a positive light. For instance, “Seeking a role where my organizational skills can be more effectively utilized”.
• Any transferable skills : Adding skills from your previous job that can be applied to an Office Assistant role is also a smart choice. For instance, if you worked in retail, your customer service skills can be valuable in handling clients or stakeholders.

What Not to Mention

There are things you should leave out of your cover letter altogether as they are either not important or could even make you look unprofessional.

• Negative reasons for changing careers : Avoid discussing conflicts, disagreements, or other negative reasons for leaving your previous job.
• If you lack experience : Instead of highlighting what you haven’t done, focus on what you bring to the table, such as having relevant skills and certifications . 
• Salary or benefits : The cover letter isn’t the place to discuss salary expectations, benefits, or job perks unless the employer explicitly asks for it in the job posting.
• Generic sentences : Avoid generic sentences and details like “I’m a fast learner” without providing specific examples or evidence to back them up.

Certifications to List in Your Office Assistant Cover Letter

If you are an entry-level applicant , you should try to include some certifications in your letter. 

Certifications and training can not only be positive for you as an employee but also give your letter a major boost. 

Here are some certifications that would look great in your letter :

• Microsoft Office Specialist : Validates proficiency in Microsoft Office tools.
• Certified Administrative Professional (CAP) : Covers organizational management and technology.
• Certified Professional Secretary (CPS) : Focuses on administrative functions and management.
• QuickBooks Certification : Beneficial for handling financial records in smaller firms.
• Project Management Professional (PMP) : Demonstrates project management and organizational skills.

Review the example below to understand how to easily include any of your titles or courses that you’ve completed.

As a Certified Administrative Professional (CAP) with proficiency in Microsoft Office, demonstrated by my Microsoft Office Specialist (MOS) certification, I am well-equipped to streamline office processes and enhance efficiency within your team.

Essential Office Assistant Skills for Your Cover Letter

Arguably what will impress an employer the most are your skills. If you can sell your skills and how you’ve used them in the past you’ll give yourself a very good shot. 

Here are some key skills that Office Assistants need to be successful: 

• Document management
• Meeting coordination
• Inventory management
• Data entry accuracy
• Office software proficiency
• Travel arrangements
• Calendar management
• Report preparation

By adding these skills and your accomplishments using them you’ll have a well-rounded letter . Study the example below to know how you should write in your essential skills.

In my previous role, I efficiently organized and archived over 750 documents. I coordinated an average of 9 meetings per week, ensuring well-prepared agendas and a 95% punctuality rate. Additionally, I took charge of report preparation, producing over 100 detailed monthly reports, which improved departmental decision-making efficiency by 20%.

This example shows how the candidate used document management, meeting coordination, and report preparation. Demonstrate your skills in the same way, and you’ll be getting called in for interviews quickly. 

Coming up with a job-winning application always seems like a major challenge at first. However, no matter your level of experience you can find a way to do it. 

By using tools like our cover letter builder and resume templates you can win over a hiring manager in no time.

Apart from the tools keep the following tips in mind :

• Create a detailed introduction
• Explain how you were successful thanks to your skills
• Add relevant certifications 
• Avoid unnecessary information 

If you follow the advice in this article there’s a great chance you’ll be back in the office in no time. 

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Office Assistant Cover Letter Examples & Writing Tips

Use these Office Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

Office assistant cover letter example 1, office assistant cover letter example 2, office assistant cover letter example 3, office assistant cover letter example 4, office assistant cover letter writing tips.

Office assistants work in offices of all sizes and specialties. They take care of many administrative tasks like answering phones, filing, and typing.

Use the tips and examples below to craft a cover letter that gets you noticed by hiring managers and proves you’re the right person for the job.

I am very interested in this opportunity and believe that my education and employment background will make me a perfect candidate for the position.

I have been employed as an office manager in the past and know that this position needs someone like me that has the ability to prioritize and multitask. Working in the Corporate Hospitality industry has been the perfect training arena for me. Not only has it trained and prepared me for all types of experiences dealing with customer service, but also taught me how to think on my feet and become an expert problem solver.

When it comes to being trained on new computer programs I have to say that I am a quick learner. I love to be challenged and to learn new things. I do have a creative side and love working with PowerPoint to create presentations with animation and music.

Working and interacting with people, teamwork, problem-solving, and learning new things is what keeps me stimulated and engaged. I believe these qualifications, in addition to my positive outlook and capabilities in working well with others, will help your company attain its goals. I look forward to meeting with you to discuss the job position further.

My name is James Jones, I am interested in your Office Assistant position. My educational background and experience has given me the professional, instructional and computer skills essential to the position for which you are seeking placement.

Through educational training and employment, I have gained valuable experiences in instructional and administrative duties. I have acquired strong interpersonal skills by working with diverse groups in both asynchronous face-to-face learning environments and the workplace.

These experiences have provided me with opportunities to utilize and strengthen my versatility within these environments. I look forward to discussing how my training and experience can contribute to your company.

As a recent graduate from Siena College this past May with a GPA of 3.8, I feel that this position as an office assistant is a perfect fit for my qualifications. As you will find in my enclosed resume, I have been fortunate to gain a broad range of experience in several different employment areas. I believe that my skills will contribute significantly to your company.

I feel that many of my skills will permit me to be part of this growing company. My experience as a secretary of TVT Agencies has taught me to work successfully and independently to ensure the interest of the company. In addition, I am quick to learn and have a large background in dealing with the public through my past jobs as a trainer and interning as a counselor. As an English minor, I have acquired proficient written communication skills. Through my college education, I have also learned to be extremely organized and committed to my work.

I would like to thank you for considering me for this position and hope to hear from you.

I am writing to submit my application for the open Office Assistant position at Iowa Logistics. I am seeking a new job opportunity because I just relocated to the Cedar Rapids area due to my spouse’s job transition. When I reviewed the requirements for your opportunity, I became very interested because my skills and industry experience are aligned closely to them.

My most recent position was with Big Rig Transportation in Des Moines, Iowa. I was an Administrative Assistant that supported several company areas, including human resources, accounting, and operations. My primary responsibilities of each function included organizing and maintaining all manual and electronic filing systems, ordering and distributing supplies, writing and distributing large amounts of correspondence, recruiting new employees, and answering and distributing phone calls. Each of these responsibilities are also a part of your position’s job description.

Throughout my 10-year career at Big Rig, I didn’t limit myself to just traditional administrative duties. I filled in as a back-up dispatcher during peak business times or during vacations. During one weekend per month, I would come in and assist the shop in organizing their parts inventory and maintenance records. I also volunteered to write the quarterly newsletter and organize company events. I was able to learn about the business and be a team player through these experiences.

I believe the combination of my office administration experiences, computer skills, and ability to be a valuable team player meet many of your requirements. If you would like to arrange a meeting to discuss my background in greater detail, please contact me at (111) 111-1111, or email me at [email protected] . Thank you for your consideration and have a great day.

Highlight your communication skills

Managers want to hire office assistants who are good at communicating. You can use specific examples from previous jobs, internships, or extracurricular activities to highlight this skill. For instance, if you’ve handled a lot of phone calls for an organization or job you’ve held in the past, talk about how well you were able to communicate with people on the phone and what kind of results you achieved. If you have experience as a public speaker who has spoken before large groups such as peers or students, include it in your cover letter and explain how having that experience makes you a better fit for this particular job.

Show interest in the company

If you are applying for an office assistant position at a non-profit organization, highlight your philanthropic interests and how they align with the mission of that particular non-profit. If you are applying for an office assistant position at a corporation, showcase your knowledge of their products or services. In either case, it is essential that you convey genuine interest in the company and how they provide value to society.

Show that you’ll be a team player

The best office assistants are the ones who know how to work with everyone and get along with all office staff members. Show hiring managers that you’re a team player by highlighting your ability to work well with others. Here are some tips for showing off your teamwork skills:

• Include specific examples of how you’ve worked with coworkers in the past. For example, if you’ve led meetings or helped resolve conflicts between coworkers, include these in your cover letter.
• Talk about why working at this company will benefit not only yourself but also the organization as a whole; show them how they can expect their staff to play an even bigger role because of your presence there.

Proofread your cover letter

Office assistants must take care to present a professional image in all of their work. This means proofreading every document, including cover letters. Look over your cover letter carefully before submitting it to make sure there are no spelling or grammatical errors.

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Administrative Assistant Cover Letter Example (W/ Templates & Tips for 2024)

Maybe, your career as an administrative assistant started back when you organized your classmates' desks.

Jokes aside — you always had a knack for efficiency and organization, and now you’ve turned those skills into a profession.

It's a dream come true, but there's just one hurdle standing in your way — the cover letter.

Staring at that blank page, trying to convey your skills and experience, feels a lot like being stuck in a loop. It's like experiencing writer’s block, and you just can't seem to find the right words to paint yourself in the best light.

Don’t worry though!

In this article, we're here to assist you in crafting the perfect administrative assistant cover letter, step by step.

We'll guide you through:

• An Outstanding Administrative Assistant Cover Letter Example
• 5 Simple Steps to Craft the Best Administrative Assistant Cover Letter
• 3 Essential Tips for a Successful Administrative Assistant Cover Letter

Let’s dive in!

Administrative Assistant Cover Letter Example

5 Steps for the Perfect Administrative Assistant Cover Letter

You've just seen what a job-winning cover letter looks like. 

Now, it's your turn to write one . Just follow the steps we're about to share, and you'll be on your way to crafting a standout cover letter that gets results. 

#1. Put Contact Information in the Header

When creating your administrative assistant cover letter, it all begins with your contact information, just like on your resume . Here's what you should include:

• Full Name: Your complete name should be at the top of the page.
• Job Title: Tailor your job title to match the specific administrative assistant role you're applying for. Clarity here helps streamline the hiring process.
• Email Address: Opt for a professional and straightforward email address, typically a combination of your first and last name.
• Phone Number: Ensure your phone number is accurate, including the dialing code if applying for positions abroad.
• Location: Mention your city and state or country. If you're open to remote work or relocating, make that clear on your administrative assistant resume.
• Relevant Links (Optional): Include any pertinent websites or social media profiles, such as LinkedIn.

Next, it's time to provide the receiver’s info. That includes: :

• Company Name: Specify the company you're applying to.
• Hiring Manager's Name: Whenever possible, identify the hiring manager for the department you're interested in. Research the job ad, the company's website, or LinkedIn for this information.
• Hiring Manager's Title: If you ascertain that the hiring manager for this specific job ad holds a department head role, use that title instead of just "Hiring Manager."
• Location: Include the city and state or country, particularly for globally operating companies. 
• Email Address (Optional): If available, include the hiring manager's email address.
• Date of Writing (Optional): Consider adding the date you composed your cover letter for that extra touch of professionalism. Now you're ready to start crafting your winning cover letter for the administrative assistant role you desire. Good luck!

#2. Address the Hiring Manager

Once you've included all the necessary contact information for your administrative assistant's cover letter, make sure to address the hiring manager the right way.

Addressing your cover letter correctly can make a positive impression on the hiring manager. 

Start by conducting some research. Check the job posting, the company's website, or LinkedIn profiles to find the hiring manager for the position you're interested in. This way, you can find their name and email address.

Next, address them formally. Consider using "Ms." or "Mr." followed by their last name. If you're unsure about their gender or marital status, you can simply use their full name. For example:

• Dear Mr. Smith,
• Dear Alex Johnson,

In cases where you can't find specific information about the hiring manager or the head of the administrative department, you can address your letter to the department or the company in general:

• Dear Administrative Department,
• Dear Administrative Hiring Team,
• Dear Human Resources Recruitment Team,

#3. Write an Eye-Catching Opening Statement

Hiring managers typically spend about seven seconds reviewing a candidate's application before deciding whether to read it thoroughly. That’s why grabbing their attention from the get-go is crucial if you want them to read the rest of your cover letter. 

Formally introduce yourself in the opening statement and clearly state your interest in the role. Expressing your enthusiasm for the industry or the specific job can grab the hiring manager's attention.

Researching the company can help improve your opening statement even further. The more you know about the employer, the better you can emphasize how you fit in with their culture. 

This can show to the hiring manager that you're not just applying indiscriminately; you're interested in this particular position.

Depending on your experience level, you can also kick off your cover letter by highlighting a noteworthy achievement or the skills that make you an ideal fit for the role. Keep this paragraph concise, aiming to spark the hiring manager's curiosity and encourage them to explore your cover letter in more detail.

Check out some more cover letter examples to get inspired about writing your opening statement. 

#4. Use the Cover Letter Body for the Details

The body of your cover letter is your opportunity to dive deeper into your qualifications and professional skills.

Avoid the temptation to simply rehash your resume; that won't cut it here. Your objective is to demonstrate, beyond a doubt, that you're the standout candidate. To achieve this, focus on showcasing your achievements relevant to the administrative assistant field, drawing inspiration from the job listing.

Tailoring your cover letter to align with the job advertisement is key. Highlight the specific skills the company seeks and how you can contribute to their team. For instance, if you're vying for an administrative assistant role in a tech-centric environment, emphasize your tech-related skills rather than, for example, your experience in e-commerce.

Displaying knowledge about the company, its products, services, or industry can earn you extra brownie points. If you're well-acquainted with the company's offerings, be sure to mention it in your cover letter to illustrate your alignment with its mission and culture.

Lastly, be enthusiastic. Express your genuine excitement for the role and your unwavering confidence in how your unique skills and experience will be a valuable addition to their organization. This enthusiasm can be infectious and leave a lasting impression on the hiring manager.

Also, make sure to avoid these common cover letter mistakes that can harm your chances of landing an interview. 

#5. Wrap It Up and Sign It

Concluding on a professional note is the cherry on top of your administrative assistant cover letter.

Your goal here is to ensure you leave a positive impression on the hiring manager, reinforcing the confidence you’ve demonstrated throughout your letter.

So, wrap up by confidently reiterating why you're an ideal fit for the administrative assistant role or summarize the skills that set you apart from other candidates.

And don’t forget to include a call to action. Encouraging the hiring manager to take the next step, such as discussing your application further, can create a lasting impression and boost your chances of securing an interview.

To wrap it all up, select a professional sign-off. Choose an appropriate signature line, followed by your full name. Here's an example:

Please don't hesitate to reach out to me at the provided email or phone number to arrange an interview. I eagerly anticipate the opportunity to discuss my application in more detail at your earliest convenience.

If you're looking for alternatives to "Sincerely," consider these options:

• Kind regards,
• Respectfully,
• Thank you for your consideration,

Choose the sign-off that best aligns with your personal style and the tone of your cover letter.

3 Essential Administrative Assistant Cover Letter Tips

You've got the basics down, and now it's time to fine-tune your administrative assistant cover letter with some essential cover letter tips that will make it shine. Let's dive into these valuable insights to help you create a standout cover letter.

#1. Match Your Resume

If you’re serious about landing a position, it's important that all the documents in your job application are fine-tuned with each other.

Ensure that your administrative assistant cover letter's formatting and layout match your administrative assistant resume to convey professionalism and attention to detail. Make sure your text and contact details are neatly aligned on the page, maintain consistent font styles and sizes, and set appropriate margins and line spacing to keep your cover letter concise on a single page. 

This consistency will show you’re professional and serious about the job.

Or Use A Cover Letter Template Instead

Struggling to craft the perfect cover letter from scratch? Don't worry; we've got a time-saving trick up our sleeves. 

Try out our free resume builder to create the perfect administrative assistant resume.

Then, pick a cover letter template that matches it visually to save time and effort.

Our templates are created in collaboration with hiring managers around the world, which means they hit industry standards right on the mark. You save time and get a matching cover letter for your resume that looks absolutely professional. Sweet deal, isn’t it?

#2. Mention The Right Skills

Highlighting your skills in your administrative assistant cover letter is crucial. 

The trick here, however, is not just to list all your skills. Firstly, keep it relevant and only talk about the skills you have that are required for the job. If you’ve already listed them on your resume, this is your chance to actually explain in more detail how they make you the perfect fit for the job. 

This demonstrates to hiring managers that you understand the role's requirements and have what it takes to excel in it. So, make sure to weave your skills into your cover letter strategically, emphasizing how they align with the position's demands.

#3. Be Formal

Maintaining a formal tone in your administrative assistant cover letter is the way to go. 

Keeping things formal will reflect your professionalism and respect for the workplace environment. This formality sends the right message to potential employers, indicating that you’re serious about the application and can conduct yourself appropriately in a corporate setting.

That said, don’t go overboard with the formality. You can, for example, make the cover letter a bit more personal by addressing the hiring manager by their name or sign off using “Warm Regards.” 

Key Takeaways

And that sums up crafting an administrative assistant cover letter!

We hope our guide has equipped you with the tools to write a spot-on administrative assistant cover letter. 

Before you head off, let's quickly review:

• Ensure your administrative assistant's cover letter provides any relevant links or attachments so the hiring manager can easily access additional information related to your experience.
• Ideally, your cover letter should be addressed directly to the hiring manager. A little research on the job posting might help you discover their name.
• Use your cover letter to elaborate on the administrative skills and experiences that make you an ideal candidate. Highlight expertise that aligns with the job requirements.

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• Cover Letter

Office Assistant   Cover Letter

Office assistant cover letter (with examples).

From managing files to scheduling meetings , office assistants are an important part of what keeps a workplace functional. Plus, this position often comes with relatively high pay and low education requirements , which can be beneficial for many people.

So you want to apply, but how can you assure that you land the job?

Well, to increase your chances of being hired, you should include a professional, passionate cover letter that highlights your skills and qualifications.

As a prospective office assistant , your cover letter can allow you to outline your most impressive achievements and demonstrate why you have the skills to handle a fast-paced and often high-pressure environment. Overall, a professional cover letter can give your application that extra push it needs to shine.

In this article, we’ll discuss what makes an office assistant ’s cover letter successful, as well as provide professional tips and examples .

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Crucial Parts of an Office Assistant Cover Letter

To be considered for the position of office assistant, you’ll want to convey your organizational skills , time management, and ability to communicate and follow directions.

While education requirements for the position are typically low, only requiring a high school diploma or associate's degree, it's still important to have experience filing important paperwork or using various online programs. After all, scheduling a meeting correctly or knowing where the profit margin paperwork is logged away is a crucial part of the job.

Luckily, a well-written cover letter allows you to outline your qualifications by briefly explaining why you’re the right person for the position .

Overall, you should do your best to include as many relevant details as possible, while also keeping your letter relatively brief. To keep your letter focused and highlight your most important qualifications, here are some traits to keep in mind:

Time management. To properly handle phone calls, printing and filing, office assistants need to manage their time efficiently.

For instance, if a stack of documents is due to be printed by 1 PM, but there’s an important phone call coming in at 1:30 PM, an experienced office assistant might print the documents early to ensure that they’re waiting at the phone before 1:30 PM.

Organization. Because most offices have an assistant to maintain a more organized and functional workplace, no one wants a disorganized office assistant. On the contrary, having the proper organization skills allows office assistants to perform their tasks more quickly and accurately.

Therefore, if you have experience organizing documents, cleaning, or any other important organizational skills, you’ll want to include that in your cover letter.

Communication and following directions. Office assistants regularly communicate with other office staff and take directions from senior staff members. For that reason, it’s vital that you’re able to communicate with your co-workers and that you have no issue following directions from your boss .

Attention to detail . Having attention to detail can help office assistants avoid making mistakes in the workplace, which is a crucial part of filing paperwork correctly or scheduling appointments at the right time.

Scheduling. Typically, office assistants spend a large part of their day developing schedules and listening to what their boss’s timeframe is. With that in mind, it's important for you to have experience creating organized and effective schedules.

Structurally speaking, your letter also requires a few vital components. After all, wowing a potential employer isn’t very useful if they don’t know how to contact you. In general, your letter should include:

Your contact information

The company’s contact information

An introduction , body paragraph, and conclusion (typically 3 small paragraphs)

Letter formatting (e.g. Beginning with Dear “employer’s name”, and concluded with Sincerely, “your name”)

Office Assistant Cover Letter Opening

First and foremost, any professional cover letter should include your contact information at the top of the page , and properly address the potential employer. Not only is this formatting standard for any type of cover letter, but more importantly, it also ensures that your employer will have your information. Here is an example of how to properly address your letter:

Josh Bell 41 Maple Ln. Salsbury, TX, 12345 March 16th, 2021 Peter Linton Human Resources Director Office Ally 342 Main St. Salsbury, TX, 12345 Dear Mr. Linton,

Now that you know how to properly address your letter, it’s important to open strong with an eye-catching introduction, especially considering that the average employer spends less than 10 seconds reading your application. Leaving a memorable impression right from the start can dramatically increase your chances of moving forward with the hiring process .

In the case of an office assistant application, outlining your most valuable experience working with others, keeping an organized workspace, and scheduling can be a worthwhile way to start your cover letter.

For instance, if you can think of a time you completed your work at an impressive pace or came up with an innovative organizational solution, you should kick off with one of those examples.

Here’s an example of an eye-catching introduction:

As the assistant who streamlined TeleCo.’s filing process, ultimately decreasing the time it took to submit files by over two hours, I find the prospect of working for Office Ally exciting and befitting. As an experienced office assistant, I know this achievement was only possible through communicating with my fellow staff members, and my skills in maintaining an organized workplace. With that in mind, I believe I have the skills to succeed at your company.

Stating a meaningful accomplishment in your opening paragraph shows the employer that you have the hard skills to succeed in your field.

However, remember that even if you have a minimal amount of experience, and are applying at entry-level , you should still try to start with a noteworthy accomplishment related to your ability to file documents, keep your workplace organized, or work as a team.

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Office assistant cover letter body.

Now that you’ve successfully hooked your employer in, it’s important to outline why you’re that highly qualified candidate they’re looking for. Typically, one of the best ways to show your passion for the field is by outlining your achievements and experience.

Additionally, you should try to do some research on the office in question, so you can use the information you find to further express your interest in the position.

Remember, though you’ll want to be detailed and thorough, you’ll also want to keep in mind that keeping things brief will retain the employer’s attention. Ideally, you should include a few bullet notes that list your accomplishments , so the information is for the employer to digest.

Here is an example of an effective body paragraph:

With over 2 years of experience working as an office assistant for TeleCo., I know the importance of communicating with my supervisor , managing my time effectively, and maintaining an organized workspace. This experience has prepared me to follow the high standards of Office Ally’s motto: “Strive Higher”, as I intend to provide the highest quality assistance. Overall, here are a few examples of my accomplishments: Reduced the average filing time for TeleCo. by over two hours. Scheduled appointments and received telephone calls with 98% accuracy over a two-year period. Maintained a clean and organized workspace that aided in working at a fast pace. Worked with computers to print documents, file documents, and input valuable company information.

Office Assistant Cover Letter Closing Lines

Finally, once you’ve successfully piqued the potential employer’s interest, you should end your cover letter strong by using your words to mobilize them. After all, you want them to contact you!

Here’s a good example of how to end your cover letter:

If you’re looking for a highly organized, experienced, and qualified office assistant, my accomplishments clearly outline my capabilities. Therefore, I hope you will consider my application , and I look forward to hearing back from you. Sincerely, Josh Bell

Example of an Office Assistant Cover Letter

When you put everything together, it looks a little like this:

Josh Bell 41 Maple Ln. Salsbury, TX, 12345 March 16th, 2021 Peter Linton Human Resources Director Office Ally 342 Main St. Salsbury, TX, 12345 Dear Mr. Linton, As the Assistant who streamlined TeleCo.’s filing process, ultimately decreasing the time it took to submit files by over two hours, I find the prospect of working for Office Ally exciting and befitting. As an experienced office assistant, I know this achievement was only possible through communicating with my fellow staff members, and my skills in maintaining an organized workplace. With that in mind, I believe I have the skills to succeed at your company. With over 2 years of experience working as an office assistant for TeleCo., I know the importance of communicating with my supervisor, managing my time effectively, and maintaining an organized workspace. This experience has prepared me to follow the high standards of Office Ally’s motto: “Strive Higher”, as I intend to provide the highest quality assistance. Overall, here are a few examples of my accomplishments: Reduced the average filing time for TeleCo. by over two hours. Scheduled appointments and received telephone calls with 98% accuracy over a two-year period. Maintained a clean and organized workspace that aided in working at a fast pace. Worked with computers to print documents, file documents, and input valuable company information. If you’re looking for a highly organized, experienced, and qualified office assistant, my accomplishments clearly outline my capabilities. Therefore, I hope you will consider my application, and I look forward to hearing back from you. Sincerely, Josh Bell

Additional Tips

Writing a competitive cover letter can feel overwhelming, so here are some additional tips to aid your writing:

Be excited. While office assistant work isn’t for everyone, showing that you’re enthusiastic about the job will give the employer an idea of how you’ll perform. For example, if you come across as highly interested, the employer will assume that you take your work seriously and won’t produce lazy mistakes.

Keep it brief. As tempting as it is, you don’t want to overindulge and include far too much information in your cover letter. Employers are busy people and don’t have a whole lot of time to read your cover letter. Ideally, your cover letter shouldn’t exceed 250 words.

Give quantifiable examples when possible. Stating that you’re skilled at time management is great and all, but will be taken far more seriously if you include a specific example of why you’re so skilled. For instance, give specific times and dates or share a memory.

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Assistant Intern Cover Letter

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5 Professional Office Assistant Cover Letter Examples for 2024

Your office assistant cover letter must exude professionalism and attention to detail. It's your opportunity to demonstrate your organizational skills and proactive approach. Highlight your communication abilities and your proficiency with office technology. Show that you can be the reliable backbone of a busy team.

All cover letter examples in this guide

Senior Office Assistant

Entry-Level Office Assistant

Medical Office Assistant

Front Office Assistant

Cover letter guide.

Office Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Office Assistant Cover Letter

Key Takeaways

By Experience

Crafting an effective office assistant cover letter can be a stumbling block, even if you're well into your job search. You know not to parrot your resume, but how do you spotlight that proudest professional moment in a concise, engaging way? The trick is to weave a compelling narrative within a formal, yet original framework—sidestepping the cliches that hiring managers see all too often, all while fitting your story neatly on a single page. Let's dive in.

• Making excellent use of job-winning real-life professional cover letters;
• Writing the first paragraphs of your office assistant cover letter to get attention and connect with the recruiters - immediately;
• Single out your most noteworthy achievement (even if it's outside your career);
• Get a better understanding of what you must include in your office assistant cover letter to land the job.

Let the power of Enhancv's AI work for you: create your office assistant cover letter by uploading your resume.

If the office assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Office Assistant resume guide and example
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• Medical Office Administrator cover letter example

Office Assistant cover letter example

Joan Anderson

Jacksonville, Florida

+1-(234)-555-1234

[email protected]

• Highlighting relevant experience at a reputable institution like Mayo Clinic establishes credibility and shows that the candidate has worked in a demanding, professional environment.
• Emphasizing a track record of improving operational efficiency with concrete metrics (e.g., reducing document retrieval times by 40%, cutting a department's budget by 15%) demonstrates the candidate's impact on past employers and suggests a focus on both efficiency and cost-saving measures.
• Focusing on the candidate’s alignment with the company's values, such as a commitment to patient-centric service, suggests that the individual will fit well within the existing company culture and contribute positively to the team dynamic.
• Expressing eagerness to discuss potential contributions offers an open invitation for dialogue and expresses a genuine interest in the position, implying that the candidate is proactive and enthusiastic about working with the organization.

Standard formatting for your office assistant cover letter

Structure your office assistant cover letter, following industry-leading advice, to include:

• Header - with your name, the role you're applying for, the date, and contact details;
• Greeting - make sure it's personalized to the organization;
• Introduction paragraph - no more than two sentences;
• Body paragraph - answering why you're the best candidate for the role;
• Closing paragraph - ending with a promise or a call to action;
• Signature - now that's optional.

Set up your office assistant cover letter for success with our templates that are all single-spaced and have a one-inch margin all around.

Use the same font for your office assistant cover as the one in your resume (remember to select a modern, Applicant Tracker System or ATS favorites, like Raleway, Volkhov, or Chivo instead of the worn-out Times New Roman).

Speaking of the ATS, did you know that it doesn't scan or assess your cover letter? This document is solely for the recruiters.

Our builder allows you to export your office assistant cover letter in the best format out there: that is, PDF (this format keeps your information intact).

The top sections on a office assistant cover letter

• Header with Contact Information: Include your name, address, phone number, and email so the recruiter can easily contact you; it also presents a professional appearance.
• Professional Greeting: Address the hiring manager by name if possible, showing you’ve done your research and are personally invested in the application.
• Introduction: In this section, articulate why you are interested in the office assistant role and give an overview of your relevant skills and experiences that make you an ideal candidate.
• Body Paragraph(s): Detail your administrative experience, organizational skills, and technical proficiencies that match the job description, highlighting how you can specifically support the office’s operations.
• Strong Closing Statement: Reiterate your enthusiasm for the position, thank the recruiter for their consideration, and include a call to action, inviting them to contact you for an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace): Necessary for creating documents, managing spreadsheets, and preparing presentations.
• Strong organizational skills: Essential for managing files, scheduling, and keeping the office running smoothly.
• Excellent written and verbal communication: Important for drafting correspondence, dealing with phone inquiries, and communicating effectively with both staff and clients.
• Time management and multitasking abilities: Required to handle various tasks simultaneously and meet deadlines.
• Attention to detail: Critical for ensuring accuracy in data entry, appointment scheduling, and managing office supplies.
• Professionalism and discretion: Vital in maintaining confidentiality and presenting a positive image of the company to visitors and clients.

The office assistant cover letter salutation: how to address hiring managers

After covering the format of your office assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department] Team,
• Dear Ms. [Last Name],
• Dear Mr. [Last Name],
• Dear [First Name] [Last Name],

The office assistant cover letter intro: aligning your interest with the company culture

You only have one chance at making a memorable first impression on recruiters with your office assistant cover letter.

Structure your introduction to be precise and to include no more than two sentences.

Here are some ideas on how to write a job-winning office assistant cover letter introduction:

• get creative - show off your personality from the get-go (if this aligns with the company culture);
• focus on your motivation - be specific when you say what gets you excited about this opportunity.

How to select your best achievement for the middle, or the office assistant cover letter body

You probably feel exhausted by this point in your application: you've dived into all the details of your success and skills in your office assistant resume.

What else can you include in your office assistant cover letter body ?

Well, for starters, the next three to six paragraphs should show you further value as a professional. Or, why should recruiters choose you?

Think back on a noteworthy achievement that answers key job requirements and dive deep.

Structure your office assistant cover letter middle as you'd a story: following chronological logic and highlighting outcomes, thanks to skills.

At the end of the day, you'd want recruiters to be able to see you as the best candidate for the role and understand more about who you are and what makes your success unique (and valuable to the role).

Final words: writing your office assistant cover letter closing paragraph

The final paragraph of your office assistant cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your office assistant cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Lacking experience: here's how to write your office assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your office assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Writing your office assistant cover letter has never been easier, so remember to:

• Select a office assistant cover letter template that automatically meets industry formatting (e.g. has one-inch margins, is single-spaced, is in PDF, etc.);
• Make your office assistant cover letter personal by mentioning the recruiters' first or last name;
• Within the introduction, describe what you like best about the company in no more than two sentences;
• Use your office assistant cover letter body to tell a story of your greatest achievement, backed up by job-relevant skills and technologies;
• If you have no professional experience, be honest about it in your office assistant cover letter, but also write about your unique talents.

Office Assistant cover letter examples

Explore additional office assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

How to Ask an Employer for Feedback on Why You Didn't Get the Job

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Discover business cover letter examples and more.

Tell hiring managers why you’re perfect for the job. Learn how to write a business cover letter with plenty of examples and a free downloadable template.

Your resume provides a high-level overview of your skills and experience — but a cover letter provides the hiring manager with more specific information about why you’re perfect for the job, both as a professional and as a person. A good cover letter can make or break any job application.

When to use a business cover letter.

A resume will only get you so far in a job hunt. Any time you submit a job application, you should include a business cover letter to accompany your resume. Think of it as a proposal to the hiring manager as to why you’re a good fit for the position.

Some clubs and organizations, especially mission-driven organizations, ask for cover letters from prospective members. They might want to see why you’d be a beneficial member who could further their mission before allowing you to join, which is the perfect time for a business cover letter.

Finally, you might want to include a cover letter if you plan to apply for a certification program. Some certifications have prerequisites. A business cover letter, along with your resume, is a great way to showcase your skills and that you’ve met all the requirements to earn the certification.

Download a free business cover letter template.

Not sure where to begin? Whether you’re looking for business cover letter examples for inspiration or want an outline to get started, you can download a free cover letter template online.

Once you download the template, you can convert the PDF to Word to customize the information to suit your skills and experience. You can also edit the PDF online to add text, leave sticky notes, and more.

To give you some ideas, here’s a quick business cover letter example of what you might want to make yours look like:

San Jose, CA | [email protected] | 123-555-4564

Dear Jane Doe, VP of Human Resources

I came across your job posting for an Account Executive on the Company website, and given my extensive business background, I believe I would be an asset to your organization.

For the past seven years, I have worked as an Account Executive for Big Business, LLC., handling dozens of accounts from businesses both domestic and abroad. I have a certification in Business Development from the ALCOP, and I am also proficient with all major project management software, including Jibberjab, Smile, and Wink.

In addition to my business background, I am a strong communicator with experience leading small teams to achieve set goals within projected timelines.

My schedule is flexible, and I would be interested in setting up a time to discuss the Account Executive position further. Thank you for your time, and I look forward to speaking to you.

Tips to write a business cover letter.

A business cover letter is a balancing act between covering as much information about yourself as possible while keeping it short, so it’s easy for hiring managers to read.

Always use professional language. In a business setting , efficiency is key. Hiring managers read through many applications and don’t have time for fluff. Keep your business cover letter short and straight to the point. Highlight your strong points as quickly as possible.

Be sure to proofread your cover letter for mistakes before sending it. Nothing comes off as more unprofessional than a typo in an important business letter.

Once you’re happy with the final result, remember to save your business cover letter as a PDF. PDFs maintain their formatting regardless of device. You can easily convert Word to PDF online to transform your cover letter into a sharable document that’s ready to send to hiring managers.

The best business cover letter format.

There are several differences between generic cover letters and business cover letters. Overall, business cover letters should be more professional, both in tone and layout. Similar to a standard business letter, professionalism and conciseness is key here. But rather than sell products or services, you’re selling your skills and experience.

To keep your cover letter on track, here’s an outline of the important information and sections to include in your business cover letter template:

• Personal information – Start your cover letter with your name, email, and telephone number at the top of the page in a block format. Address or city is optional.
• Date – Every business letter should be dated. Add the date under your contact information.
• Salutation – Greet the hiring manager. Include their name and perhaps even their job title, just to show you’ve done the research.
• Opening paragraph – Explain that you’re interested in the position and how you heard about the opening. Include the exact job title.
• Second paragraph – Provide a summary of your relevant experience and critical hard skills that make you the best person for the job.
• Third paragraph : Briefly discuss the soft skills that would make you an asset to the business and a good team player.
• Closing paragraph : Let the hiring manager know about your availability to discuss the job further. Thank the hiring manager for their time by name.
• Signature – End the letter with a professional signature.

You should also use a business cover letter format that’s clean and in a block format, with a highly legible font. Use single spacing and keep your margins consistent to maintain a business feel. The easier it is for a hiring manager to read your cover letter, the better.

Frequently asked questions.

Should i write a new cover letter for each application.

Each cover letter should be specific to the job you’re applying to. However, you can create a business cover letter template that covers basic information and quickly customize it before applying to a job to save time creating letters from scratch.

How long should a cover letter be?

Your cover letter should be three to four paragraphs, or approximately 250 to 400 words. Always try to keep it to one page.

Is a cover letter the same thing as a CV?

While they are both very similar, a cover letter isn’t quite the same as a CV. CV stands for curriculum vitae, which focuses mainly on academic achievements. Cover letters focus on professional experience. In the business world, cover letters are preferred.

Keep exploring

Content as a Service - acrobat-hub - Wednesday, October 4, 2023 at 08:45

Office Assistant, temporary

How to apply.

A cover letter is required for consideration and must be attached as the first page of your resume.

Position Title:  Office Assistant, temporary

Department: Office of University Development, People & Culture

Supervises:  N/A

What You'll Do

Responsibilities:

Talent Relations 

• Support with management of logistics of Talent Relations programs. This includes but is not limited to scheduling rooms for ?P&C Discussion Series?; scheduling office hours meetings; scheduling a variety of other meetings; and recognition program tasks (kudo boards).
• Provide administrative support to Talent Relations Associate (as needed).
• Generate reports in Qualtrics for various surveys (exit, onboarding/new hire surveys).

Learning & Engagement

• Send pre-class and post-class communications as needed.
• Support class administration as needed. This includes but is not limited to scheduling rooms for in-person classes; scheduling class prep meetings; packing crates for in-person classes; and reviewing and updating class handouts (hard copy and/or online versions).
• Order supplies.
• Engagement survey administrative support (inputting data, creating reports).

Talent Acquisition

• Assist with applicant resume blinding.
• Providing support with data collection and management.
• Recording candidate tracking updates within Applicant Tracking System.
• Provide back-up support for Talent Acquisition Coordinator with 3rd round interview scheduling, interview itineraries, and interview panel preparation.
• Assisting the Associate Director of Talent Pipeline programs with our Development Summer Internship Program (DSIP).

Office of University Development

• Provide administrative support to two senior leaders (includes calendaring, booking travel/hotel, and expense reporting).
• Other duties/projects as assigned.

Mission Statement

People & Culture Mission Statement

Provide a best-in-class strategic partnership to our development colleagues through our core functional areas of talent acquisition, talent relations, and learning & engagement while fostering a diverse, equitable, and inclusive environment that empowers individuals and teams to be their best selves while doing their best work.

Required Qualifications*

•        Working knowledge of Google Suite (calendar, g-mail, docs, drive) and Microsoft Suite (Word, Excel, Powerpoint)
•        Proven experience working in an administrative capacity
•        Strong communication skills
•        Attention to detail and accuracy are critical characteristics
•        Effective time management, problem-solving and analytical sills
•        This position is classified as "hybrid". You will be required to work on-site 3 days per week.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.