application letter for statement of result

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Sample Letter Requesting Exam Results

Sample request letter for exam results. Sample appeal letter for exam results school, college, or university. Application letter for missing result. Complaint letter about exam results. Letter of omission of the result.

Application Letter for Result Collection

To, Deputy Controller Examinations, Gauhati University,

With due reverence, it is stated that I am unable to find the results of my 5th semester. I have checked thoroughly but my results are neither online nor offline in university records. I did appear in the examination , and I am very positive about my results.

My missing results are causing me immersive difficulties as I cannot proceed to the next semester without it. Hence, it is humbly requested that my result be provided so that I can continue with my studies .

I shall be thankful to you for this favor.

Yours obediently,

Sample Request Letter for Exam Results for 5th Semester

To, Deputy Exams Controller, Gauhati University, (Enter City Name Here).

Respected sir, I beg to say that I am a student of 5th semester (Computer Sciences Department) at your university. It’s been almost two months since our final exams took place, and almost a month since the announcement of the annual results; all my fellow batch mates received their results on the online portals except me.

I don’t know what the issue is; I have all of the outstanding dues paid as well. Kindly forward my application to the exam center asking them to please display my result as soon as possible.

Thanking you, XYZ

Request Letter for Exam Result

This application is to inform you that my result is not appearing online. As I have given my exams of 5th semester. All of the students have received it three days ago, and on the portal still, my result is not appearing.

It is my request you to check that what actually the problem is, and why my result is not appearing for the last 3 days. Please kindly do this soon because without this I cannot further continue my semesters.

Please sort this out soon.

Sincerely, Laraib Ahmed

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• Sample Letter Requesting Exam Results

Requesting exam results is a common and crucial step for students eager to assess their academic performance and plan their future endeavors accordingly. To help you effectively communicate your request for exam results, we have prepared four templates that cater to different situations and tones. Whether you need to make a formal request for results, inquire about result updates in an informal manner, request a rechecking process, or address result delays, these templates are designed to guide you in composing a clear and respectful letter. Each template is tailored to suit various scenarios, ensuring that your message is conveyed with precision and consideration. By utilizing these templates, you can confidently reach out to the appropriate authority and express your interest in obtaining your exam results promptly and accurately. Remember to personalize the templates with specific details such as exam names, dates, and any relevant attachments or documentation required. With these templates as a foundation, you can navigate the process of requesting exam results with confidence and professionalism.

Template Formal Request for Exam Results

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Institution Name] [Address] [City, State, ZIP]

Dear [Recipient's Name],

I hope this letter finds you well. I am writing to request my exam results for [exam name] that was conducted on [exam date]. As per the usual result announcement timeline, the results were expected to be released by [expected release date]. However, I have not received any communication regarding my results so far.

Obtaining my exam results is crucial for my academic and future career plans. I kindly request you to provide me with the result as soon as possible. If there have been any delays or unforeseen circumstances, I would appreciate any information regarding the revised result release date.

Please consider this request as a matter of importance, and I assure you of my patience and understanding. If any additional documentation or formalities are required to access my results, kindly inform me, and I will promptly fulfill them.

Thank you for your attention to this matter. I look forward to receiving my exam results and continuing with my academic journey accordingly.

[Your Name]

Template Request for Exam Results Update - Informal Tone

I hope you are doing well. I am writing to inquire about the status of my exam results for the [exam name] conducted on [exam date]. I'm eager to know how I performed and would appreciate an update on my results.

I understand that result processing might take some time, but if the results are available, I would be grateful if you could share them with me at your earliest convenience. Alternatively, if there is an estimated time for result publication, kindly let me know, so I can plan accordingly.

I value your guidance and support throughout my academic journey, and I'm looking forward to receiving my exam results.

Thank you for your attention to this matter.

Best regards,

Template Request for Exam Results - Rechecking Process

I hope this letter finds you well. I am writing to request the rechecking of my exam results for the [exam name] conducted on [exam date]. I received my results recently, and after reviewing them, I believe there might be an error in the grading process.

I have attached a copy of my result sheet highlighting the areas I would like to be rechecked. I understand the importance of accurate assessment and the impact it has on my academic progress. Therefore, I kindly request you to expedite the rechecking process and provide me with the revised results as soon as possible.

Your assistance in this matter is highly appreciated. If there are any further steps or formalities I need to complete for the rechecking process, please let me know, and I will promptly comply.

Thank you for your understanding and consideration. I look forward to receiving the corrected exam results.

Template Request for Exam Results - Results Delay

I hope you are doing well. I am writing to inquire about the status of my exam results for the [exam name] conducted on [exam date]. The expected release date has passed, and I have not received any communication regarding my results.

I understand that result processing can be a complex task, and unforeseen circumstances may cause delays. However, I would appreciate any update on when I can expect to receive my exam results.

I assure you of my patience and understanding, but as the results are crucial for my academic progress and future plans, I am eager to receive them at the earliest convenience.

Thank you for your attention to this matter. Your prompt response will be highly appreciated.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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• PRE PRIMARY SCHOOL

How to Get Your Statement of Results from ETDP SETA: Step-by-Step Guide

Table of Contents

How to Get Your ETDP SETA Statement of Results

If you have completed any skills development training that falls under the Education, Training, and Development Practices Sector Education and Training Authority (ETDP SETA), you will receive a Statement of Results. This is an important document that serves as official proof of the skills, programs, courses, or qualifications you have completed.

This guide provides a step-by-step walkthrough on obtaining your Statement of Results from ETDP SETA, whether through your training provider, the AIMS system, or directly from ETDP SETA.

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Overview of ETDP SETA Statements of Results

The ETDP SETA is responsible for quality assurance and certifying a wide range of education, training, and development programs in South Africa.

When you successfully complete any accredited skills courses, leadership, internships, or full qualifications that are overseen by the ETDP SETA, you are entitled to receive an official Statement of Results.

This statement serves as a certificate and record of all the unit standards, skills programs, and qualifications that you have been found competent in under the ETDP SETA. It shows the exact list of skills you have formally attained.

Having a Statement of Results is important for:

• Providing proof to employers of your accredited skills training
• Earning credits towards qualifications and applying for certain occupations
• Furthering your studies based on recognition of prior learning
• Accessing potential workplace opportunities and career progression

To get your Statement of Results, you need to follow the correct channels based on where and how you completed your ETDP SETA-accredited training. There are a few options available.

Get Your Statement from Your Skills Development Provider

If you attended training at an accredited Skills Development Provider (SDP) that falls under ETDP SETA, then this SDP should issue you with your Statement of Results once you complete it.

Who is Responsible for Issuing Your Statement?

• Public colleges  – The college will automatically issue Statements of Results to graduates.
• Private colleges  – The college’s examinations department handles issuing of statements.
• Employer providers  – Your company’s training department will provide your statement if they are an accredited SDP.
• Other accredited providers  – The specific department that deals with certification will be responsible.

How to Obtain Your Statement from Your Provider

• Check who in the organization issues ETDP SETA statements and contact them directly.
• Inquire about the process, requirements and timeline to obtain your statement.
• Provide your name, student number, course details and any other info requested.
• Collect your statement from the provider once ready. This may be in person or electronic.
• Follow up if you don’t receive it within the indicated timeframe.

Your SDP is typically best positioned to provide your statement promptly if they handled your training and assessment. Being proactive and engaging directly with the right department can help expedite the process.

Get Access through the AIMS System

AIMS stands for the Accredited Independent Monitoring System. This is a digital monitoring system used by the ETDP SETA to oversee the progress of learners undertaking occupational qualifications or skills programs at accredited providers.

If your skills development provider uses AIMS, then you may be able to access your digital statement of results through this system.

How to Get Your Statement via AIMS:

• Ask your provider if they make use of AIMS for monitoring learners’ results.
• If they do, inquire whether they can provide you with a copy of your statement through the AIMS system.
• Provide your learner ID and any other required details for them to access your results.
• The provider’s AIMS user should then be able to download your statement from the system and furnish you with a copy.
• Statements downloaded directly via AIMS bear security features and branding.

Using the AIMS system can be a quicker way to obtain your statement if your provider has access. You avoid having to apply directly to ETDP SETA.

Apply Directly to ETDP SETA

If you are struggling to get your Statement of Results from the provider where you completed your training, you can apply directly to ETDP SETA as a last resort.

Here is the step-by-step process to request your statement from the ETDP SETA:

1. Contact ETDP SETA

Go to the ETDP SETA website https://www.etdpseta.org.za and find the contact details for Statement of Results requests. Alternatively, call 011 247 3300.

2. Submit a Formal Request

Address and submit a signed, formal request letter to ETDP SETA via post or email. Provide:

• Your full names, ID number and contact details
• The name of your Skills Development Provider where you completed training
• The qualification name or specific unit standards completed
• Start and end dates of your training period

3. Attach Supporting Documents

Include certified copies of the following with your request:

• ID document or passport
• Any certificates received from your provider
• Proof of enrollment
• Proof of payment of course fees
• Any other evidence related to your training

Having supporting docs will help verify your details.

4. Await Feedback on Your Request

ETDP SETA will process your request and respond via your provided contact details once ready. This can take 6-8 weeks depending on request volumes. Missing information may delay the process.

5. Collect Your Statement of Results

If approved, you can collect your printed Statement of Results from ETDP SETA head office. Alternatively, request it to be emailed or posted to you.

Remember to keep the original secure as it is your only proof of your SETA-accredited training.

Going directly through ETDP SETA should be your last option for getting your statement. But this channel is available if providers are unresponsive.

FAQs on ETDP SETA Statements of Results

How long does it take to get your statement from etdp seta.

Turnaround times can vary across providers. Direct ETDP SETA requests take 6-8 weeks on average depending on volumes and completeness of info provided.

Is there a fee to get your statement of results?

Providers may charge nominal admin fees. ETDP SETA directly charges R100 per statement.

What info does the statement contain?

It shows your full names and ID, name of your provider, list of exact unit standards completed, confirmation of competence, SETA branding and security features.

How long is a statement valid for?

ETDP SETA statements do not expire. They remain valid proof of your accredited skills attainment with no time limit.

Can you collect someone else’s statement on their behalf?

Yes, with a certified authorization letter from the person, a copy of their ID and your ID.

I lost my original statement, can I get a replacement?

Yes, you can apply for a certified duplicate from your provider or directly through ETDP SETA at cost.

Are electronic statements valid?

Yes, digitally issued and signed statements hold the same validity as printed statements.

Your ETDP SETA Statement of Results is an important record of your skills achievements that can further your career. By following the right channels, you can access your statement with minimal hassle. Be sure to keep the original safe, as it is your only evidence of competency in those skills. If you have further unanswered questions, don’t hesitate to contact ETDP SETA for assistance.

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Sample Request Letter for Exam Result Collection

[Beloow briefly describe on Sample Request Letter for Exam Result Collection. You can follow this sample as an appeal letter for exam results or missing result. You can also follow these sample as Complaint letter about exam results. You can modify these sample as your requirement.]

Date…

Deputy Controller Examinations,

University name…

Address…

Sub: Request for Exam Result Collection

Respected Sir,

With due reverence, it is stated that I am unable to find results of my (semester name). I have checked thoroughly but my results are neither online nor offline in university records. (Describe in your own words). I did appear in examination and I am very positive about my results.

My missing results are causing me immersive difficulties as I cannot proceed to next semester without it. (Explain the actual cause and situation). Hence, it is humbly requested that my result be provided so that I can continue with my studies. (Describe your requirements).

I shall be thankful to you for this favor.

Yours obediently,

Your name…

Student I.D.

Contact no. and signature…

Another Format,

Sub: Request for Exam Results for (Semester name)

Respected sir,

I beg to say that I am a student of (the semester name), (BBA/Computer Sciences Department) at your university. (Describe in your own words). It’s been almost two months since our final exams took place and almost a month since the announcement of the annual results; all my fellow batch mates received their results on the online portals except me. (Explain the actual cause and situation).

I don’t know what the issue is; I have all of the outstanding dues paid as well. Kindly forward my application to the exam center asking them to please display my result as soon as possible. (Describe your requirements).

Thanking you,

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PROCEDURE FOR APPLICATION FOR TRANSCRIPT/VERIFICATION OF RESULT (EXCLUDING HKHE AND SDA PROGRAMMES).

Collect clearance form in Room 002.

Visit https://unilag.edu.ng  Click “ Unilag payment portal  on staff login”, then click “ others ”, scroll through the payment items then click HRDC Certificate. Complete other details which include

• N3000 for Statement of Result.
• N5000 for Certificate
• N5000 for Transcripts

Printout the  Remita Code  and proceed to any of the banks on campus to make payment.                        (This process excludes HKHE AND SDA programmes).  Complete the clearance form and take it to your Coordinator for endorsement.

Present your payment teller, clearance form, a copy of your admission letter and school fee receipt at Room 003 (Accounts Office) for confirmation and endorsement.

Write an application letter for collection of certificate and statement of results. Attach the signed clearance form, original bank teller, a photocopy of your tuition fee receipt and admission letter to the application letter and submit at the Director’s Office Room 203, HRDC.

L.A Odekunle, Ph.D, FCA

Director (HRDC)

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Mauritius Examinations Syndicate

CONDITIONS FOR THE ISSUE OF STATEMENT OF RESULTS

A. candidate information, b. examination, c. particulars of applicant on behalf of candidate, d. particulars of person authorised to collect statement, e. declaration.

• Your course
• Manage your course
• Exams, assessments and results
• Results and academic statements

Academic transcripts and statements

Learn about the documents students automatically receive upon graduating, such as academic transcript and testamur, as well as other ways to verify or order documentation.

Graduation documents and transcripts

All students will receive free digital copies of their academic transcript, testamur and AHEGS upon completion and graduation.

Academic transcript

Your academic transcript is the official record of your studies at the University of Melbourne. Approved scholarships are also included.

A testamur is also known as your official graduation certificate, parchment or diploma, and is posted to you after your conferral.

Australian Higher Education Graduation Statement (AHEGS)

The AHEGS describes your higher education qualifications, such as the award, the awarding institution and a description of the Australian Higher Education System.

Updating your contact information

Nominate where you will receive important mail from the University, such as your student card or testamur.

Evidence letters

Letters and statements that can be used to provide various details of your enrolment.

Evidence of Qualification

An official University statement that organisations may request to verify your qualification. It lists all the degrees you have attempted or have been awarded in chronological order of study.

Evidence of Scholarship

A signed document on official University letterhead with your name and scholarship details. Available only for scholarships, bursaries, awards or prizes administered by Scholarships & Bursaries.

Evidence of Enrolment

An Evidence of Enrolment letter outlines all the courses you are currently enrolled in (or were previously enrolled in or withdrawn from) at the University of Melbourne.

Centrelink documents

This statement outlines all the courses you are currently enrolled in at the University of Melbourne and includes your Centrelink Reference Number (student provided).

Statement of results

Your Statement of Results is an unofficial transcript stating your degree, subjects and grades. This statement is only available to current students.

Statement of Enrolment

The Statement of Enrolment is an unofficial record listing the subjects a student was enrolled at a specific time period at the University of Melbourne.

Placement Summary Letter (Education students)

An official, signed statement on University letterhead that details the year, duration and setting of supervised teaching practice for Melbourne Graduate School of Education (MGSE) students.

Student Conduct Report (Law students)

Required for Law graduates who are applying to the Victorian Legal Admissions Board for Admission by the Supreme Court of Victoria to practise law within Australia.

Visa documents, legalisation and third-party forms

Information related to third parties, overseas institutions and more.

Documents for visas (international students only)

Documents related to skills assessments and/or skilled visa applications. Includes Confirmation of Enrolment (CoE) and release letters.

Apostille (also known as Legalisation)

Australian education documents sometimes need to be legalised by the Australian Government before they can be used in a foreign country, involving an 'apostille' stamp.

Requests for completion of third-party forms

The University can complete forms for third parties such as overseas professional registration organisations, other universities, employers or government.

How to verify a student's qualification

If you are an employer or institution looking to verify a student’s attendance and/or qualification, access the free  Verification of Qualification service .

If you require more detailed information, or if the degree has been completed but not yet formally conferred, you will need to purchase a Verification of Qualification letter –  digital or  hardcopy .

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NOUN Transcript & Statement of Result Application Procedure for Graduates

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NOUN Transcript & Statement of Result Application Procedure for Graduates . Here is a comprehensive guide on how to apply for and obtain the National Open University transcript as a graduate, whether as an undergraduate or postgraduate student.

The National Open University of Nigeria (NOUN) recognizes this transformation and offers a convenient online portal for applying for transcript notifications and statements of results. Whether you’re an undergraduate or postgraduate alumnus, this guide will walk you through the process step by step. Let’s go on this journey together, ensuring you can access your academic records easily.

Read also: NOUN Late Registration of Course and Exam for 2023_2 Semester .

Table of Contents

Introduction: NOUN e-Transcript

The National Open University of Nigeria (NOUN) e-Transcript is an online solution that facilitates transcript application and enables easy certificate verification/confirmation for Individuals, Candidates, Universities, Polytechnics, Colleges of Education, Organisations and other related institutions.

The NOUN e-Transcript portal helps check and verify certificates issued to NOUN graduates from anywhere and anytime. The solution supports both Local and International Payment (USD). Educational institutions can integrate with the student portal by requesting our API for seamless NOUN transcript request processing and certificate verification. Our Excel template is available to fast-track the process of bulk verification data upload to our solution.

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Understanding the Importance of Transcripts and Statements of Result

NOUN Transcripts and statements of results are vital documents in your academic journey. They serve various purposes, including:

1. Academic Progress Tracking

As a student, keeping tabs on your academic progress is essential. Transcripts provide a comprehensive record of the courses you’ve completed, grades achieved, and any special notations.

2. Employment Opportunities

Many employers require transcripts and statements of results during the hiring process. These documents validate your educational background and qualifications.

3. Further Education

If you plan to pursue higher education, most universities and colleges will request your transcripts as part of the admission process.

How the NOUN e-Transcript Portal Works:

• Click the ‘Apply Now’ button on this page.
• Register on the platform (If you’re a new user) by clicking the ‘register’ link and create an account
• Log in with your username and password.
• Click on the ‘New Request’ button at the top-right corner of the page.
• Select your request option (International Transcript are grouped in Zones: AFRICA, ASIA, MIDDLE EAST, UK, EUROP, WEST AND CENTRAL AMERICA, PACIFIC, CENTRAL AMERICA, NORTH AMERICA, SOUTH AMERICA).
• Generate payment tokens by clicking the ‘Purchase Token’ button.
• Make your payment through the payment gateway.
• Once Payment is successful, click the ‘Continue to Apply’ button on the payment status notification page.
• On your home page, move your mouse to your new request and click the ‘Continue Application’ button.
• Specify your Matric No and click the ‘Search’ button on the application page.
• Fill in all the necessary information and submit.
• Click your page’s “Add More Document” button to upload the necessary documents.

Once your application is submitted, a tracking code is sent to the phone number you provided during registration. You can use the tracking code to track the progress of your application request and other communication with the processing officers as the case may be.

Note: All uploaded documents MUST be in pdf file format and documents must not be more than 50kb in size

How to Apply for NOUN Transcript Notification and Statement of Result

Now that you understand the importance of these documents, let’s delve into the NOUN transcript application process.

Information and Guidelines for E-Transcript Application and Document Verification .

Please Read the Following Information and Guidelines Carefully and Note that the NOUN Transcripts Applications are Treated on First-Come, First-Served Basis: 

1. TRANSCRIPT REQUEST TYPE AND COST IMPLICATION: 

• Local Transcript to Equivalent Academic Institutions: Transcripts request to equivalent academic institutions within Nigeria cost the sum of Fifteen Thousand Naira ( N 15,000) only. 

Graduates requesting for the above transcripts request type are required to upload NOUN Certificate/Statement of Result, Birth Certificate and Remita Receipt along with the following evidences of application for admission, to be scanned as a single pdf file through the document upload fields:

i. Remita receipt/evidence of payment of admission form of the receiving institution ii. Application form for the programme applied for at the receiving institution iii. Transcript Label or Academic Records Request Form of the receiving institution iv. Provisional/Conditional Offer of Admission Letter of the receiving institution

• Credit Transfer: This is for active students intending to transfer their studies to another University bearing in mind that their portal will be closed and they will not graduate from NOUN. Students requesting for this transcript request type are required to upload birth certificate and Remita Receipt through the document upload fields.
• Local Credit Transfer : Credit Transfer to equivalent institutions within Nigeria cost the sum of Fifteen Thousand Naira ( N 15,000) only.   
• International Credit Transfer: Credit Transfer to equivalent institutions outside Nigeria cost the sum of Thirty Thousand Naira ( N 30,000) only .
• Continental Transcript Request : Transcripts request to equivalent institutions or evaluation agencies within Africa that do not require transcript verification cost the sum of Thirty Thousand Naira ( N 30,000) only.  

This transcript request type requires the upload of NOUN Certificate/Statement of Result, Birth Certificate and Remita Receipt through the document upload fields.

• Intercontinental Transcript Request : Transcripts request to equivalent institutions or evaluation agencies outside Africa cost the sum of Forty-Five Thousand Naira ( N 45,000) only.  
• Transcript Request to Evaluation Agencies (e.g World Education Service (WES), Josef Silny & Associates etc): This transcript request type is for graduates applying for evaluation of their transcripts through WES or Josef Silny & Associates. The cost for this transcript request type is Fifty Thousand Naira ( N 50,000) only which includes cost of International Transcript request and Verification.

This transcript request type requires the upload of NOUN Certificate/Statement of Result and Evaluation Agencies Forms e.g WES Academic Request Form as a single pdf file, while the Birth Certificate/Declaration of age and Remita Receipt should be uploaded separately through the document upload fields.

• Transcript to Educational Consultants: Transcript request to verifiable Educational Consultants/Agencies in Nigeria which has website and official emails cost the sum of FortyFive Thousand Naira ( N 45,000) only.
• Document Verification (e.g Certificate/Admission Letter/Transcript): The cost of verifying the authenticity of Certificate/Admission Letter/Transcript issued by NOUN is Fifteen Thousand Naira ( N 15,000) only per Certificate/Admission Letter/Transcript.  
• Online Certificate Request to Local Destination: The cost of sending NOUN Certificate to a destination in Nigeria after due verification is Twenty-Five Thousand Naira ( N 25,000) only .

This certificate request type requires the upload of final clearance form duly cleared from the study centre, all remita payments receipts for convocation, a valid means of identification and Alumni payment receipt (as from 2023 graduates only).

• Online Certificate Request to International Destination: The cost of sending NOUN Certificate to a destination outside Nigeria after due verification is Fifty Thousand Naira ( N 50,000) only .

This certificate request type requires uploading a final clearance form duly cleared from the study centre, all remita payments receipts for convocation, a valid means of identification and an Alumni payment receipt (as from 2023 graduates only).  

• Request for Letters: The cost of requesting for any of the under listed letters is Ten Thousand Naira ( N 10,000) only per request:

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• In filling in your details, remember to fill in your Reference or Enquiry ID/Number (if applicable) in the “Transcript Label” field
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Please click on http://transcript.nou.edu.ng/ for your request. 

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Home » Job Tips » Interview Guide » How to Ask for an Interview Result? [with Email Template]

How to Ask for an Interview Result? [with Email Template]

Does this ever happen to you – you give an interview but you don’t hear back from the recruiter within the stipulated time? Waiting for the outcome of an interview is a time of anticipation for what comes next. You are either nervous, optimistic, or have mixed feelings. In such a situation, you can write an email requesting the status of your application and get feedback from the recruiter. To help you with the writing process, we have curated this guide on how to ask for an interview result and make the best use of your time to draw forth the right career opportunity. 

Table of Contents

How to Write an Email Asking for an Interview Result?

A follow-up email should be written professionally. It is important to maintain a polite demeanor and keep a formal tone throughout the email. In this section, we will explain the necessary steps to write a follow-up email for an interview result.

1. Clear Subject Line

The subject line of the email tells what the email is about. Therefore, write a clear and concise subject line with the details, such as your name and the position you applied for. 

For example:

• Interview Follow-up – [Your Name] – [Position]
• Follow-up Regarding Application to [Position] – [Your Name]

2. Start with an Appropriate Salutation

Begin the email by addressing the recruiter or employer with a formal greeting. Starting with an appropriate salutation shows respect for the recipient and sets the tone for the rest of the email. It also ensures that the recipient will take the email seriously and understand the sender’s intention.

For example : You can start the email with a salutation like Hi [Name].

3. Express Appreciation in the Opening Paragraph

Begin the email by addressing the recruiter or employer with a formal greeting. Starting with an appropriate salutation shows respect for the recipient and sets the tone for the rest of the email. It also ensures that the recipient takes the email seriously and understands the sender’s intention.

• I would like to thank you for giving me the opportunity to appear for the interview for the position of [job role] last week. 
• I am truly grateful for the opportunity to have interviewed with you last Monday. It was a pleasure to discuss the role and learn more about your company’s culture.

4. Ask Your Follow-Up Question

Following the appreciation note, write the follow-up message. 

• I am eager to know the results of my job interview. It would be great if you could share this relevant information as soon as possible. 
• As I follow up on my application, I would like to know more about its status. I am genuinely thrilled at the prospect of joining your team.

5. Show Your Enthusiasm Again

You should restate your enthusiasm for the position and explain why you are the right candidate for the job. 

• I am excited and confident to bring my expertise and skills to your team and am deeply committed to making a positive contribution to this role. I can see this position as a stepping stone to achieving my long-term career aspirations. 
• I am eager to join your team and use my expertise in sales and marketing to contribute to the company’s development.

6. Request for Interview Feedback

In your follow-up email, you can also request feedback on your interview performance. Requesting feedback enables you to gauge your success in the application process and identify areas in which you can improve.

• I would be grateful if you could provide me with some feedback on my interview performance so that I can continue to polish my skills and learn what aspects I have to work on.
• I would also like to request that you provide me with some constructive feedback on my interview process so I can continue to refine my expertise and grow professionally.

7. Closing Note

Finally, conclude the email with a positive note, including your contact details. 

a) Thank you once again for considering my application. I appreciate your time and efforts.

b) I appreciate your time to read this email. I look forward to hearing from you. 

Follow-Up Email Templates

In this guide to learning how to ask for an interview result politely, you will find templates to help you craft an effective follow-up email.

1. Sample 1

Here is a basic template you can use to write a follow-up message and ask about the interview result. 

2. Sample 2

In this template, you will learn how to ask HR about the interview results. 

Also Read: Business Development Executive Interview Questions.

3. Sample 3

Consider this next sample in our guide on how to ask for an interview result. You can use this sample as a reference to write an email asking for your interview results. 

4. Sample 4

Here is another sample for, “How to ask the interviewer about the result?”

What Should You Do While Waiting for Your Interview Result?

The waiting period can be stressful, but there are ways to make productive use of this time. Here are some suggestions to get you started.

• Stay Positive: Staying positive is essential while you are waiting for your interview result. Keeping an optimistic attitude will help you remain confident in your abilities.
• Network with Professionals: Networking with professionals at conferences, job fairs, social media, or webinars can be a great way to expand your professional circle. Learn more about the industry and explore new job opportunities while you are waiting for your interview results. 
• Spend Time to Develop New Skills: Invest your time in learning new skills. It will help you become more competitive in the job market and give you an extra edge in interviews.
• Research More Job Opportunities: Even if you are waiting for the result, it is good to invest your time and energy into researching other potential job opportunities. This will ensure that you do not miss out on any potential job opportunities .

Tips on How to Ask for an Interview Result

Here are some tips for you to effectively and professionally ask for an interview result through an email: 

• Give Some Time Before You Follow-Up: Recruiting professionals have to interview several candidates before making a decision and processing further formalities. Therefore, it is ideal to wait for at least a week before you send a follow-up email to the recruiter seeking interview results.
• Write Concisely: Since recruiters have a busy schedule, it is better to send a simple and concise follow-up email. Write why and what job position you are following up for, and keep the content relevant. 
• Focus on Interview Details: Often, interviewers inform candidates when they can hear from them about the results. Focus on details like these and write the mail accordingly. 
• Proofread the Follow-Up Mail: Once you’ve written the mail, proofread it to make sure it is error-free. Look for typos, grammatical errors, sentence structure, and the accuracy of details mentioned to ensure clarity in communication.

The waiting period associated with the job search process can be challenging. This blog on how to ask for an interview result should help you follow up with the interviewer to seek a result on time. It is also crucial that you handle rejections gracefully to move forward, looking for better opportunities and improving your skills. Also, check out our blog on how to write a job application letter to land your dream job.

Answer: Yes, it is okay to ask for an interview result. You can email the hiring manager or the recruiter a week after the interview to follow up on the results. This shows your interest and the ability to take initiative.

Answer: You can call to follow up after an interview. If the interviewer has provided you with a specific date for a callback, connect with them on that date. If not, then wait at least a week to reach out to them. Keep in mind that calling too early can be considered unprofessional, and too late can lead to a missed opportunity. So, plan your follow-up call accordingly.

Answer: Usually, an interviewer may provide you with specific dates on which you can reach out to them for the interview results. If you have not heard from them for five to seven business days, write a follow-up email seeking information about the interview results.

Answer: Yes, it is normal to wait for two weeks after an interview. It is advisable to wait for at least one to two weeks before you send a follow-up email. If you have not heard from the hiring manager in two weeks, it is possible that the company is taking its time in finding the right candidate.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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The information on this page applies to the current exam series. By 'current exam series' we mean the exam series where we have most recently released results. You can find all our planned results release dates for our March, June and November exam series on the key dates page.

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The information below shows how we report syllabus grades on electronic statements of results. View a sample electronic statement of results with explanation (PDF, 179KB) .

We reserve the right to amend information on statements of results . We confirm results as final by issuing certificates .

General Certificate of Education (GCE)

• For Cambridge International AS Level, 'UNGRADED' shows that the candidate did not reach the standard required for grade e(e).
• For Cambridge International A Level and Cambrige International Project Qualification (CIPQ), 'UNGRADED' shows that the candidate did not reach the standard required for grade E(e).
• Performance in Cambridge International AS and A Level language syllabus speaking components is shown as 'With Distinction in Speaking', 'With Merit in Speaking' or 'With Pass in Speaking’. Candidates who are ungraded in the speaking component will not have a record of their speaking performance printed on their statement of results or certificate.

'NO RESULT' means we cannot issue a result because of candidate absence for either the whole or part of the exam in the syllabus or because of a decision not to issue a result for another reason.

'PENDING' means that we cannot issue a result now but will do this soon. If this happens, we contact the school before results day to let them know about the delay.

AS Level results are reported on a 5-point scale of grades. Grades a(a), b(b), c(c), d(d), or e(e) show the standard reached, grade a (a) being the highest and grade e (e) the lowest. Only grades a(a) to e(e) achieved in GCE AS Level syllabuses are shown on the certificate. The content and difficulty of a GCE AS Level examination is equivalent to the first half of a corresponding GCE A Level.

A Level results are reported on a 6-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d), or E(e) show a pass at A Level, grade A*(a*) being the highest and grade E(e) the lowest. Only grades A*(a*) to E(e) achieved in GCE A Level syllabuses are shown on the certificate. In some A Level syllabuses, if a candidate did not reach the standard required for grade E(e) we will award an AS (Advanced Subsidiary) Level grade a(a), b(b), c(c), d(d) or e(e), if their performance is good enough in the relevant components.

Cambridge International Project Qualification results are reported on a 6-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d) or E(e) show the standard reached, grade A*(a*) being the highest and grade E(e) the lowest. Only grades A*(a*) to E(e) are shown on the certificate.

Cambridge Pre-U Level 3 Principal Subjects, Cambridge Pre-U Level 3 Global Perspectives & Independent Research, and Cambridge Pre-U Level 3 Short Course results are reported on a 9-point scale of grades. These are

• Distinction ONE(D1), Distinction TWO(D2), Distinction THREE(D3)
• Merit ONE(M1), Merit TWO(M2), Merit THREE(M3)
• Pass ONE(P1), Pass TWO(P2) or Pass THREE(P3)

Distinction ONE(D1) is the highest and Pass THREE(P3) the lowest. UNGRADED shows the candidate did not reach the standard needed for Pass THREE(P3).

Only grades Distinction ONE(D1) to Pass THREE(P3) achieved in Cambridge International Pre-U Level 3 Certificate syllabuses is shown on the certificate.

Statements of results are issued to candidates who have entered for the Cambridge AICE Diploma. Distinction, Merit or Pass is awarded to candidates who meet the requirements. A Fail shows the candidate did not reach the standard rquired. To determine the award, each potential counting syllabus is allocated points according to the grade achieved.

• Distinction is awarded if a candidate achieves a point score of 360 to 420 points.
• Merit is awarded if a candidate achieves a point score of 250 to 359 points.
• Pass is awarded if a candidate achieves a point score of 140 to 249 points.

Where a candidate has more counting syllabuses than they need, an asterisk (*) appears next to the ones we have used for the award. The total points score is the sum of the points achieved for the counting syllabuses.

Only individual syllabus results for the final series are reported on statements of results. Therefore, if a candidate is taking the Cambridge AICE Diploma over more than one exam series, not all of the counting syllabuses are shown.

For countries where we provide Percentage Uniform Marks: The Percentage Uniform Mark for GCE AS and GCE A Level is provided in addition to the syllabus grade. The Percentage Uniform Mark is a common scale for all syllabuses to show whether the candidate's performance is close to the top, bottom or middle of the grade, it is not the total mark achieved for the syllabus. It is not provided where the candidate's result is ‘ungraded’, ‘no result’ or ‘pending’; where the candidate’s A Level grade is based on performance in A2 components only; or where the candidate’s grade is determined based on certain Covid-19 mitigations implemented by Cambridge International.

Cambridge IGCSE and O Level

• For Cambridge IGCSE, 'UNGRADED' shows that the candidate did not reach the standard required for grade G(g).
• For Cambridge International O Level, 'UNGRADED' shows that the candidate did not reach the standard required for grade E(e).
• For some Cambridge IGCSE and IGCSE (9–1) syllabuses, we report 'TO BE ISSUED' or 'Y' to show we will award the result in a following series.

IGCSE results are reported on an 8-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d), E(e), F(f) or G(g) show the standard reached, grade A*(a*) being the highest and grade G(g) the lowest (unless otherwise stated in the syllabus). Only grades A*(a*) to G(g) achieved in IGCSE syllabuses are shown on the certificate.

In some Cambridge IGCSE and GCE O Level syllabuses oral/aural (speaking and listening) communication is reported separately on a 5-point numerical scale, grade 1(ONE) being the highest and grade 5(FIVE) the lowest. Candidates who fail to reach the minimum standard for grade 5(FIVE) will not receive an oral/aural (speaking and listening) communication endorsement. The endorsement grade for oral/aural (speaking and listening) communication is reported on certificates provided the overall IGCSE syllabus result is grade G(g) or higher and provided the overall GCE O Level result is grade E(e) or higher.

For English as a Second Language (0510) the oral/aural is compulsory and is reported separately. For English as a Second Language (0511) the oral/aural is compulsory but is not reported separately.

For IGCSE First Language syllabuses, Afrikaans as a Second Language and GCE O Level French, oral/aural (speaking and listening) communication is optional and is reported separately.

IGCSE (9–1) results are reported on a 9 –point scale of grades. Grades are shown as 9(NINE), 8(EIGHT), 7(SEVEN), 6(SIX), 5(FIVE), 4(FOUR), 3(THREE), 2(TWO) or 1(ONE). 9(NINE) is the highest grade and 1(ONE) the lowest. ‘UNGRADED’ shows that the candidate did not reach the standard required for Grade 1(ONE). Only grades 9(NINE) to 1(ONE) achieved in IGCSE (9–1) syllabuses are shown on the certificate.

O Level results are reported on a 6-point scale of grades. Grades A*(a*), A(a), B(b), C(c), D(d) or E(e) show the standard reached, grade A*(a*) being the highest and grade E(e) the lowest. Only grades A*(a*) to E(e) in GCE O Level syllabuses are shown on the certificate.

For some GCE O Level language syllabus speaking components we report ‘with Pass in Oral’. If a candidate does not achieve a ‘Pass’ in the speaking test it will not show on their statement of results or certificate.

Statements of results are issued to candidates who have entered for Cambridge ICE. Distinction, Merit or Pass are awarded to candidates who meet the requirements. Only Distinction, Merit and Pass achieved in the ICE Award will be reported on the certificate.

• Distinction is awarded if the candidate achieves grade A(a) or above in five subjects and Grade C(c) or above in two subjects.
• Merit is awarded if the candidate achieves grade C(c) or above in five subjects and Grade F(f) or above in two subjects.
• Pass is awarded if the candidate achieves grade G(g) or above in seven subjects.

The statement of results shows the Cambridge ICE outcome and the individual syllabus results for Cambridge IGCSE and Cambridge O Level syllabuses. Only individual syllabus results for the final series are shown on statements of results. Therefore, if a candidate is taking Cambridge ICE over more than one series, not all of the counting syllabuses are shown.

For countries where we provide Percentage Uniform Marks: The Percentage Uniform Mark for Cambridge IGCSE and GCE O Level is provided in addition to the grade for a syllabus. The Percentage Uniform Mark is a common scale for all syllabuses to show whether the candidate's performance is close to the top, bottom or middle of the grade, it is not the total mark achieved for the syllabus. It is not provided where the candidate's result is ‘ungraded’, ‘no result’, ‘pending’ or ‘to be issued’; or where the candidate’s grade is determined based on certain Covid-19 mitigations implemented by Cambridge International.

Grade changes after results release

If a candidate’s grade changes after results are released and the change is not because of an enquiry about results, we do not automatically update the following electronic results documents on Direct:

• Statements of results for every candidate (PDF).
• A broadsheet results file for your centre (PDF).
• A results file for your centre (Excel).

If you are a candidate and you need an updated printed version, speak to your exams officer.

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A statement of results may be issued, as an interim record while waiting for the issue of your certificate.

• Re-issue: Administrative errors Within the six-month period after certification (first issue), but not later than a year after the last examination, a request for a re-issue will be considered in cases where there is sufficient proof that the mistake on the certificate, either with regard to a subject mark, subject choice or a change in result, or some aspect of the personal details, is incorrect because of a registration error by the school or department.
• Re-issue: Alteration of Sex Description and Sex Status In the situation where the Director – General of the Department of Home Affairs has granted an application in terms of the Alteration of Sex Description and Sex Status Act, 2003, and a person’s sex-description has been altered accordingly, the person may, through the Department of Basic Education or Provincial Education Department, make application for re-issue with a change of name/personal details (if requested), and a re-assignation of sex description on the Umalusi data-base.
• Certified copies of the candidate’s old and new Identity Documents
• A detailed sworn statement (affidavit) by the candidate
• The original certificate
• A letter from the Department of Home Affairs confirming that it has, on behalf of the person in question, acted in terms of Section 27(A) of the Births and Death Registration Act, 1992, and that it has altered the sex description (and the names) of that person
• Application form obtainable from the DBE/PED.
• Pay the prescribed fee by postal order at the Post Office, cash at DBE/PED office or by cheque.
• your original national/ senior certificate and a certified copy
• Identity document (ID) and a certified copy of your ID
• an affidavit stating the reasons for alteration (detailed one)
• confirmation letter from the Department of Home Affairs
• Birth certificate. If you don’t have a birth certificate you must bring a clinic card, baptismal certificate, or school report that states your name and date of birth.
• Alternatively you can download the form, fill it and post it with the attached documents, including the postal order or cheque, to: Private Bag X895, Pretoria, 0001.

How long does it take?

It takes four to six weeks for a Re-Issue certificate

How much does it cost?

• Re-issue certificate (Administrative errors): R170
• Statement of results: R60
• These fees are valid from 01 April 2024 until 31 March 2025.

Form to fill

B. applying for replacement certificate: lost or damaged matric certificate.

If you lost or damaged your original matric certificate, you must apply for replacement at the Department of Basic Education (DBE) or Provincial Education Department (PED) by completing the Replacement application form.

You can request for the statement of results while waiting for the issue of your certificate. If the certificate is damaged, you must return the damaged certificate to the Department of Basic Education (DBE) or Provincial Education Department (PED).

• Pay the prescribed fee by postal order at the Post Office, cash at DBE / PED office or by cheque.
• An affidavit stating what happened to your certificate (i.e. if it is lost or damaged)
• the original national/ senior certificate (if it is damaged), this is not applicable if it is lost
• The original identity document (ID) and a certified copy.
• Alternatively you can download form,  fill it in and post it with the attached documents including the postal order to: Private Bag X895, Pretoria, 0001

Note : You may apply and pay for the re-issue ONLINE  ( www.eservices.gov.za ).

It takes between four to six weeks for a Replacement certificate to be issued (for records on the system). You can obtain your statement of results immediately.

For records not on the system, it will take longer as records needs to be retrieved from the Archives and loaded on the system.

• Replacement certificate: R170.00
• Statement of results: additional R60.00.
• These fees are valid from 01 April 2024 until 31 March 2025.

C. Applying for Replacement certificate: Change of status

If you wrote matric in more than one examination sitting and you want to combine your credits to qualify for a National Certificate, i.e. Senior Certificate (SC) or National Senior Certificate (NSC), you must apply for Replacement certificate: change of status. The department does not automatically combine your credits, unless you wrote a supplementary examination.

You can apply for confirmation statement of results while waiting for the National Certificate.

• Your results from all examination sittings
• The proof of payment

It takes four to six weeks for Replacement certificate: change of status. The combination statement of results is obtainable immediately.

It will cost you R170.00 for the Replacement certificate, and if you want a statement of results, it will cost you an additional R60.00. These fees are valid from 01 April 2024 until 31 March 2025.

Application forms

Related links, who to contact.

• National office :  [email protected]   [email protected]
• Eastern Cape : 040 602 7023/24  [email protected]
• Free State : 051 404 8260  [email protected]
• Gauteng : 011 355 3000  [email protected]
• KwaZulu-Natal : 031 368 1061  [email protected]
• Limpopo : 015 290 7803/7740  [email protected]
• Mpumalanga : 013 766  0033/97
• Northern Cape : 053 839 6424  [email protected]
• North West : 018 388 0825/26/27/55  [email protected]
• Western Cape : 021 467 2942  [email protected]

About Us Education in SA Contact Us Vacancies Provincial Offices Branches

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Examinations Grade 12 Past Exam papers ANA Exemplars Matric Results

Curriculum Curriculum Assessment Policy Statements Practical Assessment Tasks School Based Assessment Mind the Gap Study Guides Learning and Teaching Support Materials  

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Information for... Certification Services Learners Teachers Parents and Guardians Principals Education Districts SGB's Researcher

National Office Address: 222 Struben Street, Pretoria Call Centre: 0800 202 933 | [email protected] Switchboard: 012 357 3000

Certification [email protected] 012 357 4511/3

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Home » Letters » College Letters » Request Letter for Result Collection in College

Request Letter for Result Collection in College

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample request letter for transcript or mark sheet collection.

To, The Registrar, __________ (College Name), __________ (Address)

Date: __/__/____ (Date)

Subject: Collection of results

Respected Sir/ Madam,

Most humbly, my name is ________ (name) and I am a student of your college i.e. _________ (College name). My roll number/ enrollment number is ________ (roll number/ enrollment number).

As per the requirement I have already obtained my NOC and I have cleared all my dues. I am here to collect my transcript/ mark sheet. I accept that I shall be held liable in case the mark sheet is lost or misplaced. I request you to kindly hand over the mark sheet.

The following are my details: Name: _________ Roll number: _________ Admission number: _________

I shall be highly obliged. For any queries you may contact me at _________ (contact number).

Thanking You,

_________ (Name), _________ (Roll Number), _________ (Contact Number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Before requesting result collection, ensure you have obtained your NOC (No Objection Certificate) and cleared all dues.
• Yes, it's advisable to express acceptance of liability for the mark sheet's safekeeping once handed over.
• Yes, it's important to provide your contact information for further communication or queries regarding the result collection process.
• No, it's essential to fulfill all necessary requirements, including obtaining the NOC and clearing all dues, before requesting result collection.
• Begin with a respectful salutation such as "Respected Sir/Madam" or "Dear Sir/Madam," followed by the recipient's title and last name if known.

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By letterskadmin

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