account assignment group meaning in sap

Defining Default Account Assignments

After completing this lesson, you will be able to:

• Introduce posting controls
• Describe the account assignment settings
• Create a default account assignment
• Analyze the impact of the assignment during journal entry

Posting Controls

Meet Chris, an experienced management accounting employee at Bike Company SE. He's skilled at using SAP S/4HANA, having extensive knowledge of his department's processes and a comprehensive understanding of the company's operations. Apart from maintaining crucial applications that streamline work for others, Chris also acts as an administrator and business process configuration expert. He is the contact person for establishing and managing Overhead Cost Accounting processes within the company.

Chris loves discovering and utilizing new features and helping other users. Recently, Sarah, a colleague from the financial accounting department, sought his expertise for support and assistance. This is what they talked about:

Let’s now take a closer look at the tools that help streamline accounting data.

You'll learn how to define default values for cost assignment. In the next lessons, you will also delve into more sophisticated features like validation and substitution rules that can identify inconsistencies in account assignment objects and ensure precise postings.

We'll start with an in-depth exploration of the default account assignment.

Default Account Assignment

Application area.

The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.

As an example, consider recurring utility expenses, which should be charged to the Utilities cost center. For this purpose, a default account assignment can be established as shown in the figure below.

First, the cost element for Utilities for the relevant Company Code is connected to the respective cost center in the default account assignment configuration.

Now whenever you enter a utility expense in Financial Accounting, the system automatically proposes the Utilities cost center. You still have the option to manually overwrite the cost center if necessary.

This leads to a more efficient accounting workflow, as the account assignment object is entered automatically during the posting process, minimizing the need for manual input.

Default account assignments are especially useful when line items are automatically posted, such as when posting exchange rate differences and discounts in Financial Accounting, or price differences in Material Management.

In addition to cost centers, you can also indicate profit centers or profitability segments for allocating costs and revenues to.

In summary, the default account assignment establishes a default value for the controlling objects when posting costs or revenues, ensuring that these are automatically charged to the right entities.

Configuration

To configure a default account assignment, you perform the following steps:

• For each cost assignment, enter the company code and the cost element that should be included in the account assignment.
• Enter the corresponding account assignment object (cost center or profit center). If you want the system to determine a profitability segment instead, you can use the PrfSeg checkbox. This is used when transferring data, such as price differences, to Margin Analysis.
• You have the option to specify detailed account assignments, which can be differentiated by valuation area or profit center. To do this, enter the following values in the "Acct assignmt detail" column: 1 for valuation area or 3 for profit center. Then select the corresponding entry in the Dialog structure on the left and enter the relevant cost assignment.

Define a Default Account Assignment

Overall benefits.

The default account assignment feature suggests default values for specific accounts, improving the accuracy of financial data and streamlining the process through automatic assignment. This reduces the likelihood of errors in manual data entry and saves a considerable amount of time that would otherwise be spent repeatedly assigning these costs.

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Define Account Assignment Group

Updated May 18, 2018

Field found in Material Master Sales Organization 2. To define the General Ledger Posting:- IMG -> Sales and Distribution -> Account Assignment/Costing -> Revenue Account Determination -> Assign G/L Accounts With this link, the material that used this account assignment group will be posted with the desired G/L accounts during Billing. User will not be able to Release the billing document to Accounting if this is not setup. If you happened to assign it via Cust.Grp/MaterialGrp/AcctKey, then you can let your user use this report to check the material assignment. * Transaction code VKOA REPORT ZMATNR_AC_ASSIGN LINE-SIZE 132 NO STANDARD PAGE HEADING LINE-COUNT 044(001).

• 05 Apr 2010 6:12 am Manzoor Ahmad Its very good and helpful for SD Trainee.
• 08 Oct 2010 8:24 am Guest very nice.....

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Define Account Group in SAP | What is Account Group

What is account group in sap.

An account group is a segregating or grouping the similar accounts in to single group. Each account group in SAP is assigned to a chart of accounts, so you can only use account group if the controlling areas use the same chart of accounts . The account groups in SAP specifies:

• The account number rage interval from which the account number is selected when you are creating general ledger master record.

Why Account Group

If you want to check current asset balances or prepare P&L accounts, Balance sheets, you need to verify each and every account and then you need to add and assign to their respective accounts. This process may take lot of time. So to overcome this issues SAP has has provided account groups.

With in account group you can prepare accounts with in number range. For example you can prepare cash accounts with any account number for current assets number range 200000 -200099.

In Real time business scenario, we suggest

• All Liabilities accounts to start with 1 series.
• All Asset accounts to start with  2 series.
• All income accounts to start with 3 series.
• All Expenditure accounts to start with 4 series.

Why we need to follow accounts within series – When the user posting to salaries account, which is an expenditure account. At the time of posting when he give *4, only expenditure accounts appears in the list.

In this configuration we are going to define the following account groups.

How to create Account Group in SAP

You can define account groups in SAP by using one of the following navigation method

Transaction code: – OBD4 Menu Path: – SPRO – Financial Accounting – General Ledger Accounting — G/L Accounts — Master Data — Preparations — Define Account Group.

Step 1) Enter T Code “OBD4” in the SAP command field and enter.

Step 2) On change view “G/L Account Groups” overview screen, click on new entries to maintain the accounts.

Step 3) On new entries account group screen, update the following details.

• Chrt/Accts: – Give the chart of accounts key for which you are creating account group in SAP.
• Acct Group: – Enter the account group key, you are allowed up to 4 digits.
• Name: – Update the name of the account group.
• From Account: – Update starting number of account group.
• To Account: – Update the last number of account group.

Step 4) After updating the details, click on save button.

Now select your customizing request number and press enter to save the configured details in your request.

Successfully we have defined account group in SAP.

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ERProof » SAP FI » SAP FI Training » SAP Account Group of G/L Accounts

SAP Account Group of G/L Accounts

SAP account groups are used to maintain intervals, segregate G/L accounts groups, and define field statuses. SAP account group  has a four-digit alphanumeric code and serves for organization of G/L account master data based on specifications on how G/L account master data to be defined.

SAP account group controls G/L account intervals and screen layouts while defining or extending G/L account master data at the company code level. SAP account group helps users to define required fields while creating the G/L account master data. For example, the fields for entering a reconciliation account and open item management indicator are not required for Profit and Loss accounts .

As per the requirement of the company, SAP account groups can be created and are defined at the chart of accounts level as explained below.

How to Create SAP Account Group?

In order to create a new SAP account group or modify the existing one, it is necessary to navigate to the following path in SPRO transaction:

Financial Accounting (New) – General Ledger Accounting (New) – Master Data – G/L Accounts- Preparations – Define Account Group.

Or directly start the transaction OBD4 (define SAP account group) using the transaction bar.

Relevant table: T077S (G/L account groups).

In the above screenshot 1234 is the chart of accounts and Asst , BS , PL , MAT and GL are SAP account groups. Here are detailed explanations of meaning of each column in this transaction:

Chart of accounts : G/L accounts are defined at the chart of accounts level.

Account group : A four-digit identification to group certain G/L accounts.

Name : Name to the account group.

From account : Starting number in the range of accounts belonging to a particular account group.

To account : Ending number in the range of accounts belonging to a particular account group.

By double clicking on each group we can define whether the fields will be suppress, required, optional or display.

Suppress : Field is not visible while creating the G/L master record.

Required : Field is mandatory while creating the G/L master record.

Optional : Field is available for entry but not mandatory to update.

Display : Field available only in display mode.

Let’s discuss each group of fields one by one.

1. Account control

Available fields in account control group. This group contains fields of company code level G/L account creation.

Currency : G/L account currency, by default it is company code currency, it can be change also.

Tax category : To maintain tax category for the G/L account, so that tax-related postings are possible while booking transactions.

Reconciliation account : G/L account which be maintained in the master data of Vendor, Customer and Asset accounts.

Exchange rate difference : Key for account determination to perform foreign currency valuation.

Account managed in ext. system : If the same account is used in another application, then this field status will be defined.

Only balance in local currency : To update only in local currency.

Alternative account number : To update country chart of accounts G/L master record.

Inflation key : Only useful when inflation accounting is used in financial accounting .

Tolerance group : Useful to maintain if any difference raised while clearing of open items.

2. Account Management

Available fields in account management. This group contains fields of company code level G/L account creation.

Line item management : To activate line item display.

Open item management : To activate line items as open items to perform clearing.

Sort key : Sorting the data while execution of reports.

Authorization group : To control through authorization object.

Administrator : It is called accounting clerk.

3. Document entry

Available fields in document entry. This group contains fields of company code level G/L account creation.

Reconciliation account ready for input : To enable the alternative reconciliation change functionality.

Field status group : To maintain which fields are required while booking transactions.

Post automatically only : To restrict manual postings.

Supplement automatic postings : To activate bank charges while posting incoming payments.

4. Bank/financial details

Available fields in Bank/financial details. This group contains fields of company code level G/L account creation.

Planning level : To control display in cash management.

Commitment item : To be used for budgeting.

Relevant to cash flow : To define as a cash flow account.

House bank : Default house bank.

Bank account : Default bank account.

5. Interest calculation

Available fields in Interest calculation. This group contains fields of company code level G/L account creation.

Interest calculation : To activate or specify account for interest calculation.

6. Joint venture

Available fields in Joint venture. This group contains fields of company code level G/L account creation.

Recovery indicator : To allow booking of incurred costs.

7. Multi currency accounting

Available fields in Multi currency accounting. This group contains fields of company code level G/L account creation.

Multi currency accounting : To activate multi-currency accounting.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP FI tutorials.

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2 thoughts on “SAP Account Group of G/L Accounts”

THIS IS AN OUTSTANDING ARTICLE. THANKING THE AUTHOR AND THE ENTIRE SUPPORT TEAM.

Why are the number ranges for account group allowed to overlap?

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2769314 - Account Assignment Group VBAP-KTGRM is editable in the sales order item

• Account assignment group field in sales order item is editable, the value can be changed
• In old versions, Account assignment group field in sales order item was disabled, could not be edited

Environment

• Sales And Distribution (SD)
• SAP ERP Central Component
• SAP Enhancement package for SAP ERP
• SAP Enhancement package for SAP ERP, version for SAP HANA

Account Assignment Group, Kontierungsgruppe, KTGRM, screen 4453, D200569, SCREEN-ACTIVE , KBA , SD-SLS-SO , Sales Orders , Problem

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How Customer Account Groups in SAP SD are created | Saphanatutor.com

Introduction to customer account groups in sap sd.

Customer Account groups in SAP SD are essential for effectively managing and organizing customer and vendor data. They play a key role in defining the structure and attributes of customer and vendor master records. Below are some of their critical functions:

Table of Contents

• Field Selection Control : Account groups determine which fields in the master record are mandatory, optional, or hidden. This standardization ensures consistency and completeness in data entry.

• Number Range Definition : Account groups assign specific number ranges to customer or vendor accounts. This assignment dictates whether account numbers are generated automatically by the system or entered manually.
• Master Data Management : These groups control the maintenance of master data for customers or vendors. This includes creating, modifying, and viewing master records.
• Customer/Vendor Classification : Account groups classify customers or vendors into distinct categories, simplifying management and analysis. For example, they can differentiate between domestic and international customers.

In SAP S/4HANA Sales, standard customer account groups are essential for managing customer master data, each serving specific roles in sales transactions. These include:

• Sold-To Party (SP) : Customers who receive goods or services.
• Ship-To Party (SH) : Customers to whom goods or services are delivered.
• Bill-To Party ( BP ) : Customers responsible for invoice payments.
• Payer (PY) : Customers who make the actual payments.
• Contact Person (CP) : Individuals serving as contact points at customer locations.

These account groups organize customer data efficiently, catering to different aspects of sales and distribution processes in SAP S/4HANA. These standard account groups are designed to address typical business scenarios in SAP systems. They can be adjusted or augmented with new groups to align better with specific business processes and needs.

Step by step process to create Customer Account Groups in SAP SD

In this SAP Sd tutorial , we are creating a new customer account group called “ SAHT ” with a number range “ ZS ” . In SAP SD creating Account groups are like setting up a new category in your customer database. You’ll give it a name, maybe a description that explains it’s for customers related to  products, and then assign a unique code “ ZS ” to identify customers in this group.

• Create Number range intervals for customer Account groups.
• Create Customer Account Groups and assign the number ranges intervals.

Creating Customer Account Groups in SAP SD (OVT0)

First, log into the SAP system using your credentials. Then, go to the section where you manage customer account groups, using a specific code (like OVT0 ). Here, you’ll add a new entry for your “SAHT” group.

• Transaction code : OVT0
• Img path : SPRO => Logistics general => Business partner => Customer control => define a/c group and field selection for customer.

Select the Standard Account Group “0001” (Sold to party) and define your own Account Group (SHT) as shown below.

As shown below, enter your desired Account name and select the number ranges that created earlier.

Save the Settings.

Customer Account Group is SAP SD has been created Successfully.

To check open the transaction code XD01 to create Customer Account Groups in Sales and Distribution.

In this SAP SD tutorial, we successfully covered how to create an Account Group within the Customer Master, a key step for managing customer data effectively in SAP. Next up, we’re preparing an in-depth, step-by-step guide on the Partner Determination Procedure in SAP SD.

Related posts:

• Most used SAP SD Transaction codes in Realtime
• SAP SD TCodes List
• Revenue Account Determination in SAP SD: A Comprehensive Guide
• Defining Number Ranges for Customer Account Group | XDN1
• Comprehensive Guide to SAP Customer Master