personal application letter definition

Application Letter: Definition, Types and How to write it

We are all familiar with writing the application of leave of absence at least once in our lives. If you can’t relate, there are countless other times application letters are written. It can be for a job, asking for permission to host a football competition on the school grounds, asking for a transfer certificate after your dad gets posted somewhere else, etc. Here, I will tell you how you will write a general application letter.

What is an Application Letter?

If you’ve been following, the letter you write when you request for something, ask permission for something or apply for something, is an application letter. It is usually a one-page letter. It can be written for domestic or professional purposes. It can also accompany documents sometimes, like job application letters. So to say, application letters encompass more than cover letters; they can be an inquiry and a request letter too.

Types of Application Letters:

Following this thread, application letters can be classified into 3 broad groups . They include:

Job Application Letter ( sample )
Academic Application Letter ( sample )
Personal Application Letter

Examples of job application letters include:

See cover letters

Examples of academic application letters include:

Application letter seeking permission
Scholarship application letter
Application for leave of absence/in advance
Application for a seat in the hostel
Application for a testimonial, etc.

Examples of personal application letters include:

Loan application letter
Rental application letter
Application letter for a deduction of fine
Application withdrawal letter
Internship application letter
Transfer application letter
Application letter for a travel grant, etc.

Note that these personal letters can be written person-to-person or person-to-business.

Steps on How to Write An Application Letter:

Like any other basic letter writing, the application letter starts with planning. Plan on the content, enquire about the recipient, think through about the details to include, keep things simple and short, and et voilà!

Let’s break things down.

Suppose you are writing an application to your college professor for the retake of your Microeconomics exam. Here’s how you draft your piece:

Start with the date.
Include the name of the professor, his post, department, and name of the university. Your professor can be an external or internal faculty. If he is an external faculty, mention this and the name of your university. If not, you still should include it to make things more precise. Add his contact information.
Follow this up with the date. Proceed to the subject line, here, application for the retake on an exam is the subject.
In the first paragraph, introduce yourself. Mention your name, batch, and program, followed by the course name. Now state why you are writing, which is to apply for the retake of your Microeconomics exam.
Next paragraph should mention the reasons for you to skip the exam. Make sure they are valid grounds. If you had been sick, attach prescriptions or documents from the appointment. If you had been away for personal issues, give brief details of the event.
In the closing paragraph, ask him/her to excuse you on these grounds and to retake your exam and say how it will be beneficial to you.
Close with your details. Don’t forget to add your contact information like the mailing ID here.

Tips to Remember:

Take care of the readability and white space in your letter.
Make sure your pints connect with each other. Don’t include irrelevant information since an application is to be concise by format.
Take care of grammatical and spelling errors.
Be sure of the dates you are writing in the letter.

Writing Tutorial Services

Personal statements & application letters, personal statements and application letters.

The process of applying for jobs, internships, and graduate/professional programs often requires a personal statement or application letter. This type of writing asks writers to outline their strengths confidently and concisely, which can be challenging.

Though the requirements differ from application to application, the purpose of this type of writing is to represent your goals, experiences and qualifications in the best possible light, and to demonstrate your writing ability. Your personal statement or application letter introduces you to your potential employer or program director, so it is essential that you allow yourself enough time to craft a polished piece of writing.

1) PREPARE YOUR MATERIALS

Before you sit down to write, do some preparation in order to avoid frustration during the actual writing process. Obtain copies of documents such as transcripts, resumes and the application form itself; keeping them in front of you will make your job of writing much easier. Make a list of important information, in particular names and exact titles of former employers and supervisors, titles of jobs you have held, companies you have worked for, dates of appropriate work or volunteer experiences, the duties involved etc. In this way, you will be able to refer to these materials while writing in order to include as much specific detail as possible.

2) WRITE A FIRST DRAFT

After you have collected and reviewed these materials, it is time to start writing. The following is a list of concerns that writers should keep in mind when writing a personal statement/application letter.

Answer the Question: A major problem for all writers can be the issue of actually answering the question being asked. For example, an application might want you to discuss the reason you are applying to a particular program or company. If you spend your entire essay or letter detailing your qualifications with no mention of what attracted you to the company or department, your statement will probably not be successful. To avoid this problem, read the question or assignment carefully both as you prepare and again just prior to writing. Keep the question in front of you as you write, and refer to it often. Consider The "I" Problem: This is a personal statement; using the first person pronoun "I" is acceptable. Writers often feel rather self-conscious about using first person excessively, either because they are modest or because they have learned to avoid first and second person ("you") in any type of formal writing. Yet in this type of writing using first person is essential because it makes your prose more lively. Using third person can result in a vague and overly wordy essay. While starting every sentence with "I" is not advisable, remember that you and your experiences are the subject of the essay. Avoid Unnecessary Duplication: Sometimes a writer has a tendency to repeat information in his or her personal statement that is already included in other parts of the application packet (resume, transcript, application form, etc.). For example, it is not necessary to mention your exact GPA or specific grades and course titles in your personal statement or application letter. It is more efficient and more effective to simply mention academic progress briefly ("I was on the Dean's List"; or "I have taken numerous courses in the field of nutrition") and then move on to discuss appropriate work or volunteer experiences in more detail. Make Your Statement Distinctive: Many writers want to make their personal statements unique or distinctive in some way as a means of distinguishing their application from the many others received by the company or program. One way to do this is to include at least one detailed example or anecdote that is specific to your own experience—perhaps a description of an important family member or personal moment that influenced your decision to pursue a particular career or degree. This strategy makes your statement distinctive and memorable. Keep It Brief: Usually, personal statements are limited to 250–500 words or one typed page, so write concisely while still being detailed. Making sure that each paragraph is tightly focused on a single idea (one paragraph on the strengths of the program, one on your research experience, one on your extracurricular activities, etc.) helps keep the essay from becoming too long. Also, spending a little time working on word choice by utilizing a dictionary and a thesaurus and by including adjectives should result in less repetition and more precise writing.

Personal Statement Format

As mentioned before, the requirements for personal statements differ, but generally a personal statement includes certain information and can follow this format (see following model).

Introduction Many personal statements begin with a catchy opening, often the distinctive personal example mentioned earlier, as a way of gaining the reader’s attention. From there you can connect the example to the actual program/position for which you are applying. Mention the specific name of the program or company, as well as the title of the position or degree you are seeking, in the first paragraph. Detailed Supporting Paragraphs Subsequent paragraphs should address any specific questions from the application, which might deal with the strengths of the program/position, your own qualifications, your compatibility with the program/position, your long-term goals or some combination thereof. Each paragraph should be focused and should have a topic sentence that informs the reader of the paragraph’s emphasis. You need to remember, however, that the examples from your experience must be relevant and should support your argument about your qualifications. Conclusion Tie together the various issues that you have raised in the essay, and reiterate your interest in this specific program or position. You might also mention how this job or degree is a step towards a long-term goal in a closing paragraph. An application letter contains many of the same elements as a personal statement, but it is presented in a business letter format and can sometimes be even shorter and more specific than a personal statement. An application letter may not contain the catchy opening of the personal statement but instead includes detailed information about the program or position and how you found out about it. Your application letter usually refers to your resume at some point. Another difference between a personal statement and an application letter is in the conclusion, which in an application letter asks for an interview.

3) REVISING THE PERSONAL STATEMENT/APPLICATION LETTER

Because this piece of writing is designed to either get you an interview or a place in a graduate school program, it is vital that you allow yourself enough time to revise your piece of writing thoroughly. This revision needs to occur on both the content level (did you address the question? is there enough detail?) and the sentence level (is the writing clear? are the mechanics and punctuation correct?). While tools such as spell-checks and grammar-checks are helpful during revision, they should not be used exclusively; you should read over your draft yourself and/or have others do so.

As a child I often accompanied my father to his small coin shop and spent hours watching him work. When I was older, I sometimes set up displays, waited on customers, and even balanced the books. This experience instilled in me the desire to own and manage my own business someday, yet I understand that the business world today is more complex. This complexity requires more education, and with that in mind, I am applying to the Master's of Business Administration program at Indiana University Bloomington (IUB). In addition to my helping out in my father’s business, I have had numerous other work experiences that further enhance my qualifications for this program. My resume enumerates the various positions I have held at Kerasotes Theaters, Chili's restaurants, and Indiana University's new Student Recreational Sports Center (SRSC), and what all of these positions have in common is an emphasis on serving the public effectively. Further, as an assistant manager at the Showplace 11 and a staff coordinator at the SRSC, I have gained valuable expertise in managing employees and creating work schedules. Both of these positions have allowed me to develop my sales and people skills, which are extremely important in an increasingly service-driven marketplace. Not all of my work experience has been as a paid employee. Part of my volunteering experience at Middleway House, the local battered women's shelter, involved extensive work on computers, including word processing, organizing databases and creating spreadsheets. Also, I recently participated in an internship program for academic credit with the Eli Lilly corporation in the personnel division. As a management intern, I was able to watch the workings of a major corporation up close and would like the opportunity to combine my experiences with the theoretical background available in the MBA program at IUB, with its emphasis on computers, marketing and human resources. My successful internship is one element of my overall academic success as an undergraduate here at IUB, yet I have also made time for a variety of extracurricular activities, including working for my sorority and competing in intramural basketball. My positive experiences here have resulted in my desire to stay in Bloomington to continue my academic endeavors; furthermore, continuing my education here would allow me to make important business contacts, with the career goal of opening my own computer consulting firm in the Midwest.

Produced by Writing Tutorial Services, Indiana University, Bloomington, IN

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How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter, and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for an interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

Create your cover letter once, use it everywhere

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Writing the Application Letter

Traditionally, the application letter or cover letter is a formal letter that accompanies your résumé when you apply for a position. Its purpose is to support your résumé, providing more specific details, and to explain in writing why you are a strong candidate for the specific position to which you are applying. It should not simply reiterate your résumé; it’s an opportunity for you to make a case for your candidacy in complete sentences and phrases, which gives the reader a better sense of your “voice.”

As always, it’s helpful to start by first thinking about the audience and purpose for the application letter. What information does your reader need to glean from your letter? At what point in the hiring process will they be reading it?

As you draft the letter, consider what you would want to say if you were sitting across the desk from your reader. It should be written in a formal, professional tone, but you still want it to flow like natural speech—this will make it easier for your reader to absorb the information quickly.

What to Include in the Application Letter

It can be helpful to think about writing the application letter in sections or “blocks.” This provides a basic structure for the letter; once you have an understanding of this foundation, you can customize, update, and personalize the letter for different applications and employers.

Introductory Paragraph

Open the letter with a concise, functional, and personable introduction to you as a job candidate. This is your chance to establish the essential basics of your qualifications and to set the themes and tone for the rest of the letter.

Name the position you’re interested in (by exact name and number, if available), and where you heard about it
Clearly state that you are applying for the position—remember that you are requesting (not demanding) that they consider you as a candidate for the position
Identify your major, year or graduation date, and school (this should be a brief preview of your educational status/area—you will go into more detail in the Education paragraph)
Create a theme (essentially a thesis statement) for the letter, based on the job requirements and your knowledge of the employer (this may not be possible until you write the other paragraphs, so save it for last) → NOTE: Once you have established the thesis (the key reasons for your qualifications), keep in mind that the remaining paragraphs must specifically “prove” or “show” that you possess these qualifications

Optionally, you might also take the opportunity at the beginning of the letter to express your interest in working for this particular company and/or your passion for and interest in the field—I am particularly interested in this position because… This sets a nice tone and shows that you are engaged and enthusiastic. It is also an opportunity to demonstrate your knowledge about the employer and what they do (developed through your research).

Education & Academics Paragraph(s)

Since you will have already stated your basic educational status (major/year/school) in the introductory paragraph, the purpose of this paragraph is to paint a more detailed picture of you as a student, making progress in your academic program and gaining valuable experiences along the way. Your opportunity in this paragraph is to describe your academic progress in more specific detail, explaining the activities and knowledge you are developing that most matter for this position and employer. Carefully consider what the employer will value most about your educational experiences.

Emphasize specific skills and knowledge that you are developing
Describe significant coursework or projects—don’t be afraid to focus in on a particularly compelling example or experience

If you have a lot of project experience or several key experiences that you want to highlight, this information may be written in multiple paragraphs.

This content should NOT be a laundry list of course titles. Instead, describe how your academics have shaped your understanding of the field you are entering and significant skills you are developing, but always tie it back to what the employer is looking for—stay focused on the information your audience needs and what they will care about.

Employment Paragraph (if applicable)

It is important for employers to feel that they are hiring responsible, reliable people who know how to hold down a job. If you do have work experience in this field such as a previous internship, this is a perfect time to discuss that. If you have previous work experience, even if it’s not related to your field, this is your opportunity to describe the value of that experience—the value for you, but, more importantly, to your reader.

Describe your previous work experience (show, don’t tell that you’re a good employee)
Be specific about the company, the time frame, your responsibilities, actions and the outcomes/results
Focus on relevant and transferable skills developed on the job

Activities Paragraph (if applicable)

Activities and involvement in things outside of your coursework and work experiences such as student organizations, clubs, and volunteer work are a great way to show that you are a well-rounded, motivated person with good time management skills. Personal, human connections are an important part of the job application process, and describing some of these activities and interests can help your reader start to feel a more personal connection.

Demonstrate personality, values, and transferable skills through sports, volunteer, travel or other professional experiences
Describe your specific actions and involvement honestly, while still trying to connect to transferable skills and the keywords in the job posting

If the employer has a strong program for charitable giving and involvement in an area that you share an interest, that would be another opportunity to build a connection with them and show that you could embrace the company culture and values.

Concluding Paragraph

As you conclude the letter, tie everything together, acknowledge the next steps, and end on a positive note.

Reference your resume (“You will find additional information on my résumé”)
Request (don’t demand) an interview (“I would appreciate the opportunity to meet with to learn more about the position and discuss my application”)
Provide contact information in the paragraph (phone number and email address)—don’t put this below your name
Reiterate interest in the position, the employer—another opportunity to demonstrate your knowledge about the company

A Note About Topic Sentences

As you reinforce the main idea or purpose of the letter (that you have the necessary skills, qualifications, and temperament for the job), make sure you prioritize what your reader needs to know about you and that all of the experiences you describe are meaningful to them. One good way to do that is to focus on how you construct the topic sentences. The first sentence in each paragraph should clearly explain the purpose of the information contained in that paragraph.

Begin each paragraph with a statement that connects your experience to the employer’s requirements and desired qualifications.

Topic Sentence = My experience + Why it matters

Consider how the following examples were revised to focus more on the value of the experience to the employer rather than simply stating the information about the experience.

Original: During the past three summers, I worked at Ray’s diner in my hometown.
Revised: Working at Ray’s diner in my hometown for the past three summers has taught me a lot about responsibility and reliability.
Original: During my freshman year, I was part of an Alternative Energy Vehicle project group.
Revised: I gained first-hand experience with collaborative problem solving and project management while working on an Alternative Energy Vehicle project during my freshman year.

The revised versions explicitly connect the experience (working at the diner, being on a project team) with the value and lessons learned, making it easier for your reader to understand, even while reading quickly, how this supports your qualifications.

Letter Formatting Considerations

Your application letter should use formal letter formatting. You will find detailed information about the required elements of a letter document here and more information about writing cover letters here (both are from Purdue’s Online Writing Lab).

In today’s job market, where many applications are online, the letter might be delivered in a variety of different formats. For example, it might be a PDF file uploaded to an online application system or if might be simply sent in the body of an email. In any case, consider the following as you decide how to format the letter:

If you are delivering it as a stand-alone file or an attachment, use a formal letter format and save it as a PDF (unless otherwise instructed).
If you are sending the application letter content directly in the body of an email, you do NOT typically need to include the sender’s (your) address, the date, or the recipient/inside address. You would begin the email with the greeting.

Adapted from “Preparing Job Application Materials” in A Guide to Technical Communications: Strategies & Applications” by Lynn Hall & Leah Wahlin is licensed under CC BY-NC 4.0

Writing as Critical Inquiry Copyright © by Keri Sanburn Behre, Ph.D. and Kate Comer, Ph.D. is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License , except where otherwise noted.

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What Is a Cover Letter?

Understanding cover letters, types of cover letters, how to write a cover letter, tips for writing a cover letter.

Cover Letter FAQs

The Bottom Line

Career Advice

What Is a Cover Letter? Types and How To Write One

A cover letter is a written document commonly submitted with a job application outlining the applicant's credentials and interest in the open position. Since a cover letter is often one of only two documents sent to a potential employer, a well- or poorly-written letter can impact whether the applicant is called for an interview .

Key Takeaways

A cover letter is commonly submitted with a job application explaining the applicant's credentials and interest in the position.
A good cover letter complements the resume and explains why the candidate is the ideal person for the job.
Common cover letter mistakes can sink a job applicant.

Investopedia / Joules Garcia

Most job postings are done online and no longer require a physical application. Instead, applicants send companies a copy of their resume along with a cover letter either by email or with a hard copy through the mail. A resume offers a glimpse into the professional and academic experience of a potential employee. The cover letter, on the other hand, acts as an introduction written by the candidate to express their interest in the position and what makes them the best fit for the job.

A good cover letter complements a resume by expanding on items relevant to the job. In essence, it's a sales pitch that describes why the applicant is the best person for the position. Career experts advise job seekers to spend time customizing each cover letter for the particular position, rather than using a generic missive. Although this requires extra effort, it can be very helpful in allowing an applicant to stand out above the competition.

The cover letter provides information to the employer about who the candidate is as a professional and as a person. This includes their areas of interest, professional goals, knowledge, skills they've gained over the years, achievements, passions, and aspirations. The cover letter should be a one-page document that provides a clear and concise idea about why the candidate is the best person for the job . It should also highlight the cultural fit.

While there is no set template for a cover letter, the type of letter that you write will depend on the requirements of each individual company or employer. The information that is included in a cover letter will vary depending on the goals and purpose of your application.

An application cover letter is the most familiar type of cover letter. This is generally written in response to a vacancy that is posted on a company's website or a job board. In addition to answering any specific questions posted in the job ad, it may also highlight any experience or skills that are suitable for the position.
A referral cover letter is similar to an application letter, but it includes the name of a colleague or employee who recommended the applicant for the open position. A strong referral can help you stand out against other applicants.
A prospecting cover letter , also known as a letter of interest, is written by a job seeker and addressed to a company where they would like to work. However, it is not aimed at a specific role or vacancy. Instead, this type of letter inquires about open positions in general and may highlight any special skills that make the writer suitable for the company.

When employers post a job ad that requires a cover letter, they may specify certain requirements for the cover letter to address. For example, they may require applicants to answer certain questions, or to respect a certain word limit. It is important to follow these requirements, as they reflect on the applicant's ability to understand and follow directions.

If the employer does not set any expectations, a typical cover letter should be about a page or less, and may include a formal greeting, contact information, and links to the applicant's portfolio or work. It should highlight any special skills, and explain why you would be a good fit for the position. This is your chance to impress the employer: Even if your resume does not have everything an employer wants, a well-written cover letter can make the applicant stand out from the crowd.

However, it is possible to include too much information. Most employers will simply glance at the majority of their cover letters, and a long-winded essay might end up at the bottom of the pile. A few short paragraphs explaining your skills, and why you chose that specific employer, should be enough to put your best foot forward.

Writing a cover letter doesn't have to be tedious—even though it may seem like it's a chore. Here are a few simple tips you may want to consider when composing your cover letter:

Personalize your letter for each role. Never use a generic cover letter. This means you have to write a new one for each position. Be sure to include your strengths and skills, and explain why you’re the perfect candidate.
Include contact information. If the posting doesn't include the hiring manager's name, call the company , or check its website. Including this person's name gives your letter a proper greeting and also shows you have initiative. And don't forget to add your contact information, too. This is important if your resume gets separated from your cover letter.
Simplify your letter. Communicate clearly and concisely. Using complex words and sentences would most certainly fail to convey your intentions with the company and the person reading the letter probably won't bother with the rest of your application.
Be specific when needed. Don't rehash your resume, so be sure to quantify your accomplishments. For instance, expand on your marketing experience in your cover letter by saying you brought in 200 additional clients each month and increased revenue to $10,000. This can set you apart from candidates with vague personal details.
Proofread. After you’ve written the letter, go over it a few times to ensure there are no errors. Then ask someone else to do a once-over and recommend any changes you may need to make.

A simple, focused cover letter without any typos or grammatical errors will get you noticed by potential employers.

A perfect resume can often be sabotaged by a poorly thought-out cover letter or one that is laden with mistakes. Whether you include the letter as per required submission guidelines, or you simply want to emphasize your interest in the job, make sure you avoid making these blunders.

Names matter. This includes the name of the hiring manager, the company, and yes, even yours. Make sure you have the right names and the correct spelling. And don't forget to change the names if you're using the same cover letter for multiple jobs.
Restating your resume. Since the cover letter is used to identify your skills and explain how your previous experience is applicable to the desired position, don't restate the stuff on your resume. Remember, the cover letter should complement your resume, not just summarize it.
Keep your letter tight. Recruiters often go through hundreds of applications and don't have time to read through a three-page missive. The absolute maximum length for a cover letter should be one page, with a few concise paragraphs.
Omit unnecessary details. Stay on topic. There's no need to mention your graphic-design skills if you're applying for an accounting position. It's a good idea to leave out personal things like your IQ, recreational accomplishments, interests, and hobbies. That is unless they relate to the job or company.
Avoid sounding arrogant. Ensure your cover letter does not make you appear arrogant . While the cover letter is about you and your accomplishments, find a way of saying "I'm the best" without actually saying it. Avoid overusing words like "I," "me," or "my."
Remember that spelling counts. Typos and grammatical errors can show you didn't bother to proofread your own letter. And make sure to be consistent—don't convey a dash with "--" in one place and "—" in another.
Design matters : with the proliferation of publishing, design trends, and software, candidates have become creative in making their cover letter stand out from a design perspective. Make sure your cover letter projects your personality in terms of design while remaining professional. That is personal signature and branding.

How Long Should a Cover Letter Be?

According to Indeed , a leading job-seeking site, a typical cover letter should be about three or four paragraphs long and highlight any special experience or achievements that make the applicant exceptionally well-suited to the position.

How Do You Start a Cover Letter?

A cover letter should start with a formal greeting, preferably addressed to the hiring manager. If you do not know who will be reading your cover letter, a generic "to whom it may concern" is an acceptable, albeit old-fashioned, way to address a cover letter. It is also acceptable to address the letter to a title, such as "Dear Hiring Manager," or "Dear Talent Acquisition Team."

What Should a Cover Letter Contain?

An effective cover letter should highlight the applicant's skills, experience, and any achievements that make them a good fit for their prospective employer. It is also a good chance to mention anything that is not included in the resume: For example, if an applicant is drawn to a certain employer because they love a certain product, the cover letter is a great place to mention it. Make sure your cover letter also includes your name and contact information.

In a competitive jobs market, an effective cover letter is one way to make a job application stand out. This is a chance for an applicant to demonstrate why they think they would be a good fit. However, a poorly-written or meandering cover letter can hurt an application more than it helps.

Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Pages 3 and 5.

Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Page 5.

Jobscan. " Cover Letter Formats ."

Indeed. " What Is a Cover Letter? "

Indeed. " How to Address a Cover Letter (With Examples). "

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How to Write Your Personal Statement | Strategies & Examples

How to Write Your Personal Statement | Strategies & Examples

Published on February 12, 2019 by Shona McCombes . Revised on July 3, 2023.

A personal statement is a short essay of around 500–1,000 words, in which you tell a compelling story about who you are, what drives you, and why you’re applying.

To write a successful personal statement for a graduate school application , don’t just summarize your experience; instead, craft a focused narrative in your own voice. Aim to demonstrate three things:

Your personality: what are your interests, values, and motivations?
Your talents: what can you bring to the program?
Your goals: what do you hope the program will do for you?

This article guides you through some winning strategies to build a strong, well-structured personal statement for a master’s or PhD application. You can download the full examples below.

Urban Planning Psychology History

Getting started with your personal statement, the introduction: start with an attention-grabbing opening, the main body: craft your narrative, the conclusion: look ahead, revising, editing, and proofreading your personal statement, frequently asked questions, other interesting articles.

Before you start writing, the first step is to understand exactly what’s expected of you. If the application gives you a question or prompt for your personal statement, the most important thing is to respond to it directly.

For example, you might be asked to focus on the development of your personal identity; challenges you have faced in your life; or your career motivations. This will shape your focus and emphasis—but you still need to find your own unique approach to answering it.

There’s no universal template for a personal statement; it’s your chance to be creative and let your own voice shine through. But there are strategies you can use to build a compelling, well-structured story.

The first paragraph of your personal statement should set the tone and lead smoothly into the story you want to tell.

Strategy 1: Open with a concrete scene

An effective way to catch the reader’s attention is to set up a scene that illustrates something about your character and interests. If you’re stuck, try thinking about:

A personal experience that changed your perspective
A story from your family’s history
A memorable teacher or learning experience
An unusual or unexpected encounter

To write an effective scene, try to go beyond straightforward description; start with an intriguing sentence that pulls the reader in, and give concrete details to create a convincing atmosphere.

Strategy 2: Open with your motivations

To emphasize your enthusiasm and commitment, you can start by explaining your interest in the subject you want to study or the career path you want to follow.

Just stating that it interests you isn’t enough: first, you need to figure out why you’re interested in this field:

Is it a longstanding passion or a recent discovery?
Does it come naturally or have you had to work hard at it?
How does it fit into the rest of your life?
What do you think it contributes to society?

Tips for the introduction

Don’t start on a cliche: avoid phrases like “Ever since I was a child…” or “For as long as I can remember…”
Do save the introduction for last. If you’re struggling to come up with a strong opening, leave it aside, and note down any interesting ideas that occur to you as you write the rest of the personal statement.

Once you’ve set up the main themes of your personal statement, you’ll delve into more detail about your experiences and motivations.

To structure the body of your personal statement, there are various strategies you can use.

Strategy 1: Describe your development over time

One of the simplest strategies is to give a chronological overview of key experiences that have led you to apply for graduate school.

What first sparked your interest in the field?
Which classes, assignments, classmates, internships, or other activities helped you develop your knowledge and skills?
Where do you want to go next? How does this program fit into your future plans?

Don’t try to include absolutely everything you’ve done—pick out highlights that are relevant to your application. Aim to craft a compelling narrative that shows how you’ve changed and actively developed yourself.

My interest in psychology was first sparked early in my high school career. Though somewhat scientifically inclined, I found that what interested me most was not the equations we learned about in physics and chemistry, but the motivations and perceptions of my fellow students, and the subtle social dynamics that I observed inside and outside the classroom. I wanted to learn how our identities, beliefs, and behaviours are shaped through our interactions with others, so I decided to major in Social Psychology. My undergraduate studies deepened my understanding of, and fascination with, the interplay between an individual mind and its social context.During my studies, I acquired a solid foundation of knowledge about concepts like social influence and group dynamics, but I also took classes on various topics not strictly related to my major. I was particularly interested in how other fields intersect with psychology—the classes I took on media studies, biology, and literature all enhanced my understanding of psychological concepts by providing different lenses through which to look at the issues involved.

Strategy 2: Own your challenges and obstacles

If your path to graduate school hasn’t been easy or straightforward, you can turn this into a strength, and structure your personal statement as a story of overcoming obstacles.

Is your social, cultural or economic background underrepresented in the field? Show how your experiences will contribute a unique perspective.
Do you have gaps in your resume or lower-than-ideal grades? Explain the challenges you faced and how you dealt with them.

Don’t focus too heavily on negatives, but use them to highlight your positive qualities. Resilience, resourcefulness and perseverance make you a promising graduate school candidate.

Growing up working class, urban decay becomes depressingly familiar. The sight of a row of abandoned houses does not surprise me, but it continues to bother me. Since high school, I have been determined to pursue a career in urban planning. While people of my background experience the consequences of urban planning decisions first-hand, we are underrepresented in the field itself. Ironically, given my motivation, my economic background has made my studies challenging. I was fortunate enough to be awarded a scholarship for my undergraduate studies, but after graduation I took jobs in unrelated fields to help support my parents. In the three years since, I have not lost my ambition. Now I am keen to resume my studies, and I believe I can bring an invaluable perspective to the table: that of the people most impacted by the decisions of urban planners.

Strategy 3: Demonstrate your knowledge of the field

Especially if you’re applying for a PhD or another research-focused program, it’s a good idea to show your familiarity with the subject and the department. Your personal statement can focus on the area you want to specialize in and reflect on why it matters to you.

Reflect on the topics or themes that you’ve focused on in your studies. What draws you to them?
Discuss any academic achievements, influential teachers, or other highlights of your education.
Talk about the questions you’d like to explore in your research and why you think they’re important.

The personal statement isn’t a research proposal , so don’t go overboard on detail—but it’s a great opportunity to show your enthusiasm for the field and your capacity for original thinking.

In applying for this research program, my intention is to build on the multidisciplinary approach I have taken in my studies so far, combining knowledge from disparate fields of study to better understand psychological concepts and issues. The Media Psychology program stands out to me as the perfect environment for this kind of research, given its researchers’ openness to collaboration across diverse fields. I am impressed by the department’s innovative interdisciplinary projects that focus on the shifting landscape of media and technology, and I hope that my own work can follow a similarly trailblazing approach. More specifically, I want to develop my understanding of the intersection of psychology and media studies, and explore how media psychology theories and methods might be applied to neurodivergent minds. I am interested not only in media psychology but also in psychological disorders, and how the two interact. This is something I touched on during my undergraduate studies and that I’m excited to delve into further.

Strategy 4: Discuss your professional ambitions

Especially if you’re applying for a more professionally-oriented program (such as an MBA), it’s a good idea to focus on concrete goals and how the program will help you achieve them.

If your career is just getting started, show how your character is suited to the field, and explain how graduate school will help you develop your talents.
If you have already worked in the profession, show what you’ve achieved so far, and explain how the program will allow you to take the next step.
If you are planning a career change, explain what has driven this decision and how your existing experience will help you succeed.

Don’t just state the position you want to achieve. You should demonstrate that you’ve put plenty of thought into your career plans and show why you’re well-suited to this profession.

One thing that fascinated me about the field during my undergraduate studies was the sheer number of different elements whose interactions constitute a person’s experience of an urban environment. Any number of factors could transform the scene I described at the beginning: What if there were no bus route? Better community outreach in the neighborhood? Worse law enforcement? More or fewer jobs available in the area? Some of these factors are out of the hands of an urban planner, but without taking them all into consideration, the planner has an incomplete picture of their task. Through further study I hope to develop my understanding of how these disparate elements combine and interact to create the urban environment. I am interested in the social, psychological and political effects our surroundings have on our lives. My studies will allow me to work on projects directly affecting the kinds of working-class urban communities I know well. I believe I can bring my own experiences, as well as my education, to bear upon the problem of improving infrastructure and quality of life in these communities.

Tips for the main body

Don’t rehash your resume by trying to summarize everything you’ve done so far; the personal statement isn’t about listing your academic or professional experience, but about reflecting, evaluating, and relating it to broader themes.
Do make your statements into stories: Instead of saying you’re hard-working and self-motivated, write about your internship where you took the initiative to start a new project. Instead of saying you’ve always loved reading, reflect on a novel or poem that changed your perspective.

Your conclusion should bring the focus back to the program and what you hope to get out of it, whether that’s developing practical skills, exploring intellectual questions, or both.

Emphasize the fit with your specific interests, showing why this program would be the best way to achieve your aims.

Strategy 1: What do you want to know?

If you’re applying for a more academic or research-focused program, end on a note of curiosity: what do you hope to learn, and why do you think this is the best place to learn it?

If there are specific classes or faculty members that you’re excited to learn from, this is the place to express your enthusiasm.

Strategy 2: What do you want to do?

If you’re applying for a program that focuses more on professional training, your conclusion can look to your career aspirations: what role do you want to play in society, and why is this program the best choice to help you get there?

Tips for the conclusion

Don’t summarize what you’ve already said. You have limited space in a personal statement, so use it wisely!
Do think bigger than yourself: try to express how your individual aspirations relate to your local community, your academic field, or society more broadly. It’s not just about what you’ll get out of graduate school, but about what you’ll be able to give back.

You’ll be expected to do a lot of writing in graduate school, so make a good first impression: leave yourself plenty of time to revise and polish the text.

Your style doesn’t have to be as formal as other kinds of academic writing, but it should be clear, direct and coherent. Make sure that each paragraph flows smoothly from the last, using topic sentences and transitions to create clear connections between each part.

Don’t be afraid to rewrite and restructure as much as necessary. Since you have a lot of freedom in the structure of a personal statement, you can experiment and move information around to see what works best.

Finally, it’s essential to carefully proofread your personal statement and fix any language errors. Before you submit your application, consider investing in professional personal statement editing . For $150, you have the peace of mind that your personal statement is grammatically correct, strong in term of your arguments, and free of awkward mistakes.

A statement of purpose is usually more formal, focusing on your academic or professional goals. It shouldn’t include anything that isn’t directly relevant to the application.

A personal statement can often be more creative. It might tell a story that isn’t directly related to the application, but that shows something about your personality, values, and motivations.

However, both types of document have the same overall goal: to demonstrate your potential as a graduate student and s how why you’re a great match for the program.

The typical length of a personal statement for graduate school applications is between 500 and 1,000 words.

Different programs have different requirements, so always check if there’s a minimum or maximum length and stick to the guidelines. If there is no recommended word count, aim for no more than 1-2 pages.

If you’re applying to multiple graduate school programs, you should tailor your personal statement to each application.

Some applications provide a prompt or question. In this case, you might have to write a new personal statement from scratch: the most important task is to respond to what you have been asked.

If there’s no prompt or guidelines, you can re-use the same idea for your personal statement – but change the details wherever relevant, making sure to emphasize why you’re applying to this specific program.

If the application also includes other essays, such as a statement of purpose , you might have to revise your personal statement to avoid repeating the same information.

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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Writing the Personal Statement

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This handout provides information about writing personal statements for academic and other positions.

The personal statement, your opportunity to sell yourself in the application process, generally falls into one of two categories:

1. The general, comprehensive personal statement:

This allows you maximum freedom in terms of what you write and is the type of statement often prepared for standard medical or law school application forms.

2. The response to very specific questions:

Often, business and graduate school applications ask specific questions, and your statement should respond specifically to the question being asked. Some business school applications favor multiple essays, typically asking for responses to three or more questions.

Questions to ask yourself before you write:

What's special, unique, distinctive, and/or impressive about you or your life story?
What details of your life (personal or family problems, history, people or events that have shaped you or influenced your goals) might help the committee better understand you or help set you apart from other applicants?
When did you become interested in this field and what have you learned about it (and about yourself) that has further stimulated your interest and reinforced your conviction that you are well suited to this field? What insights have you gained?
How have you learned about this field—through classes, readings, seminars, work or other experiences, or conversations with people already in the field?
If you have worked a lot during your college years, what have you learned (leadership or managerial skills, for example), and how has that work contributed to your growth?
What are your career goals?
Are there any gaps or discrepancies in your academic record that you should explain (great grades but mediocre LSAT or GRE scores, for example, or a distinct upward pattern to your GPA if it was only average in the beginning)?
Have you had to overcome any unusual obstacles or hardships (for example, economic, familial, or physical) in your life?
What personal characteristics (for example, integrity, compassion, and/or persistence) do you possess that would improve your prospects for success in the field or profession? Is there a way to demonstrate or document that you have these characteristics?
What skills (for example, leadership, communicative, analytical) do you possess?
Why might you be a stronger candidate for graduate school—and more successful and effective in the profession or field than other applicants?
What are the most compelling reasons you can give for the admissions committee to be interested in you?

General advice

Answer the questions that are asked

If you are applying to several schools, you may find questions in each application that are somewhat similar.
Don't be tempted to use the same statement for all applications. It is important to answer each question being asked, and if slightly different answers are needed, you should write separate statements. In every case, be sure your answer fits the question being asked.

Tell a story

Think in terms of showing or demonstrating through concrete experience. One of the worst things you can do is to bore the admissions committee. If your statement is fresh, lively, and different, you'll be putting yourself ahead of the pack. If you distinguish yourself through your story, you will make yourself memorable.

Be specific

Don't, for example, state that you would make an excellent doctor unless you can back it up with specific reasons. Your desire to become a lawyer, engineer, or whatever should be logical, the result of specific experience that is described in your statement. Your application should emerge as the logical conclusion to your story.

Find an angle

If you're like most people, your life story lacks drama, so figuring out a way to make it interesting becomes the big challenge. Finding an angle or a "hook" is vital.

Concentrate on your opening paragraph

The lead or opening paragraph is generally the most important. It is here that you grab the reader's attention or lose it. This paragraph becomes the framework for the rest of the statement.

Tell what you know

The middle section of your essay might detail your interest and experience in your particular field, as well as some of your knowledge of the field. Too many people graduate with little or no knowledge of the nuts and bolts of the profession or field they hope to enter. Be as specific as you can in relating what you know about the field and use the language professionals use in conveying this information. Refer to experiences (work, research, etc.), classes, conversations with people in the field, books you've read, seminars you've attended, or any other source of specific information about the career you want and why you're suited to it. Since you will have to select what you include in your statement, the choices you make are often an indication of your judgment.

Don't include some subjects

There are certain things best left out of personal statements. For example, references to experiences or accomplishments in high school or earlier are generally not a good idea. Don't mention potentially controversial subjects (for example, controversial religious or political issues).

Do some research, if needed

If a school wants to know why you're applying to it rather than another school, do some research to find out what sets your choice apart from other universities or programs. If the school setting would provide an important geographical or cultural change for you, this might be a factor to mention.

Write well and correctly

Be meticulous. Type and proofread your essay very carefully. Many admissions officers say that good written skills and command of correct use of language are important to them as they read these statements. Express yourself clearly and concisely. Adhere to stated word limits.

Avoid clichés

A medical school applicant who writes that he is good at science and wants to help other people is not exactly expressing an original thought. Stay away from often-repeated or tired statements.

For more information on writing a personal statement, see the personal statement vidcast .

Career Blog

Solicited Application Letters: Writing an Effective Letter

Solicited Application Letters are written in response to a job advertisement or a vacancy announcement. This is a common way of applying for jobs, especially when applying through job search websites or company career portals. In this article, we will focus on how to write an effective Solicited Application Letter that will help you increase your chances of landing a job.

Definition of Solicited Application Letters

Solicited Application Letters are also known as cover letters or job application letters. These are documents that are sent with your resume to introduce yourself and explain the reasons why you are a good fit for the position you are applying for. They are called “solicited” because you are submitting an application in response to a specific job posting or advertisement.

Importance of Writing an Effective Letter

The main purpose of a Solicited Application Letter is to convince the employer that you are the right candidate for the job. Writing an effective letter is crucial because it gives you an opportunity to make a good first impression and stand out from other applicants. An effective Solicited Application Letter should be tailored to the job requirements, highlight your skills and experience, and demonstrate your enthusiasm for the job.

Writing an effective Solicited Application Letter is essential when applying for jobs. It can be the key to getting your foot in the door and securing an interview. Follow these tips to write a winning letter and increase your chances of landing your dream job.

Understanding the Job Description

When it comes to writing an effective solicited application letter, the first and most crucial step is to gain a clear understanding of the job description. This involves analyzing the job requirements and researching the company to tailor your letter to their specific needs.

Analyzing the Job Requirements

Analyzing the job requirements means going beyond just reading the job title and basic duties. It requires a thorough understanding of the skills, experience, and qualifications the employer is looking for. Take note of any specific qualifications or certifications required, as well as any desired soft skills like communication or teamwork ability.

Once you have a clear understanding of the job requirements, you can use this information to highlight your most relevant skills and experience in your application letter. This will show the employer that you have what it takes to excel in the role and set you apart from other candidates.

Researching the Company

In addition to understanding the job requirements, it’s important to research the company you’re applying to. This shows that you’re genuinely interested in the role and have taken the time to learn about the company and its values. Start by browsing the company’s website, social media pages, and any recent news articles about the company.

Focus on their mission, values, and culture, and think about how you can align your skills and experience with their goals. If the company has any current projects or initiatives, mention them in your application letter and explain how you could contribute to their success.

Understanding the job description and researching the company is essential for writing an effective solicited application letter. By tailoring your letter to the employer’s specific needs and demonstrating your interest in the company, you’ll have a better chance of standing out and landing your dream job.

Crafting a Compelling Opening Paragraph

An effective solicited application letter begins with a compelling opening paragraph that immediately captures the reader’s attention. This opening paragraph serves as your chance to make a good first impression and set the tone for the rest of your letter. A strong opening can compel the hiring manager to read on, while a weak one can lead to your application being overlooked.

Making a Good First Impression

Your opening paragraph needs to be interesting, engaging, and impactful. You want to start with a hook that draws the reader in and makes them want to keep reading. This might be a statement that highlights your skills or experience, a personal anecdote that relates to the job, or a powerful quote that sets the tone. Whatever approach you take, it should be tailored to the company and position you’re applying to.

Beyond being interesting, your opening paragraph also needs to be well-written and professional. This means using correct grammar, punctuation, and spelling, as well as avoiding slang or overly casual language. Remember, you want to convey that you’re a serious candidate who takes the application process seriously.

Avoiding Common Opening Mistakes

Along with crafting a great opening, it’s also important to avoid some common mistakes that can weaken your application. One of the biggest mistakes is starting off with a generic or vague statement, such as “I am writing to express my interest in the open position.” This type of opening does little to capture the reader’s attention or differentiate you from other applicants.

Another mistake is being too self-promotional or boastful in your opening, such as saying “I am the best candidate for the job.” While it’s important to highlight your strengths, it’s also important to remain humble and let your qualifications speak for themselves.

Finally, avoid opening paragraphs that are too long or rambling. Remember that the hiring manager likely has many applications to review, so you want to be concise and get to the point quickly. Aim for a paragraph that is no more than five sentences and effectively communicates your interest in the position and qualifications.

By crafting a compelling opening paragraph that makes a good first impression and avoiding common mistakes, you can increase your chances of catching the hiring manager’s attention and moving on to the next stage of the application process.

Highlighting Relevant Skills and Qualifications

One of the most important parts of a solicited application letter is showcasing your relevant skills and qualifications. This helps the employer quickly see how you match their needs and requirements. But it’s not just about listing your qualifications; it’s also important to highlight your experience and accomplishments.

Showcasing Experience and Accomplishments

Employers want to know what you have done in the past that makes you a good fit for their job. This is where highlighting your experience and accomplishments can make a big difference. Instead of just stating your job title and responsibilities, think about what you have achieved in each role.

For instance, instead of saying “Managed social media accounts”, you could say “Increased social media engagement by 50% through targeted content and strategic advertising campaigns”. This not only shows your experience, but also highlights your accomplishments and how you can bring value to the company.

Aligning Your Experience with the Job Requirements

When highlighting your experience and accomplishments, it’s important to align them with the job requirements. This means taking the time to understand what the employer is looking for and tailoring your application letter to match those needs.

To do this, carefully read the job posting and identify the key skills and qualifications they are looking for. Then, use specific examples from your past experience to show how you meet those requirements.

For instance, if the job posting emphasizes the need for strong communication skills, highlight your experience in public speaking or your success in leading a team through a difficult project. This shows the employer that you not only have the required skills, but also understand their importance in the job.

Showcasing your relevant skills, experience, and accomplishments is crucial in a solicited application letter. By aligning your experience with the job requirements, you can demonstrate your value to the employer and increase your chances of landing an interview.

Articulating Your Value Proposition

One of the most critical components of a solicited application letter is to communicate your value proposition effectively. A value proposition is the unique value that you bring to the table as a candidate, which should set you apart from the competition.

When it comes to communicating your unique selling points, it is essential to keep in mind that your letter should be tailored to the job description and the company’s needs. You may have several talents and qualifications, but it’s necessary to highlight the ones that are most relevant to the position.

To begin with, it’s important to do your research about the company and the role. Review the job posting and the company’s website, paying particular attention to the requirements and the company’s mission and values. This information can provide valuable insights into the types of skills and qualities that the company is looking for in its employees.

Once you have a good understanding of the role and what the company is looking for, you can start articulating your value proposition. Here are some tips to help you get started:

Focus on results: Instead of just listing your skills, focus on the results you’ve achieved. For example, instead of saying that you have excellent communication skills, provide an example of where you have communicated effectively, improving overall team performance.

Communicate your passion: Hiring managers often want to know that you are genuinely interested in the company and the job. Highlight your passion for the industry or the role and demonstrate how your enthusiasm translates into your work.

Show your problem-solving skills: Companies are always looking for employees who are great problem-solvers. Provide examples that demonstrate how you have solved problems in the past, showcasing your skills and experience in tackling complex issues.

Highlight your unique skills: Identify the skills, qualities, and experiences that set you apart from your competition. These unique selling points may include your specific knowledge of the industry, your certifications, or your ability to apply a unique perspective to problem-solving.

The goal is to use your value proposition to demonstrate the value that you can bring to the role. It’s essential to show the hiring manager how you can make a meaningful impact on the company and the team. By following these tips and using specific examples from your experience, you can articulate your value proposition effectively, making a compelling case for your candidacy.

Tailoring the Letter to the Specific Job

When writing a solicited application letter, it is important to customize it to the specific company and position you are applying for. This shows that you have done your research and are truly interested in the job.

To customize your letter, start by researching the company. Look at their website, their LinkedIn page, and any other resources that might give you an idea of their culture and values. Then, find a connection between those values and your own experience, skills, and achievements. This will show the employer that you understand their needs and are a good fit for the position.

Next, review the job description and make note of any keywords or phrases that stand out. These might include specific skills, certifications, or experiences that are required or preferred. Use these keywords in your letter to show that you have the qualifications they are looking for.

For example, if the job description mentions experience in project management, be sure to highlight your experience in managing complex projects. If the job requires a certain certification, mention that you have obtained it. By using these keywords, you show that you are not just sending a generic letter, but one that specifically addresses the needs of the job.

When customizing your letter, remember to keep it professional and concise. Don’t go into too much detail about your personal life or unrelated experiences. Stick to the relevant qualifications that make you a strong candidate for the position.

Customizing your letter shows that you are invested in the job and have taken the time to research and understand the company and position. This can set you apart from other applicants and increase your chances of getting an interview. Remember to use keywords from the job description and highlight your relevant experience and skills to create an effective solicited application letter.

Writing an Engaging Body Paragraph

One of the most crucial parts of a solicited application letter is the body paragraph. This is where you can showcase your understanding of the company culture and describe how you fit into the company’s goals.

When writing your application letter’s body paragraph, it is essential to research the company thoroughly. This includes reviewing the company’s values, mission statement, and social media to gain further insight into their overall culture. Once you have a solid understanding of the company’s personality, you can tailor your language to align with their communication style.

However, understanding the company culture is not enough. You need to demonstrate how you would fit into the company’s goals. One way to do this is to relate your skills and experiences to the company’s current challenges. You can highlight your problem-solving skills and provide concrete examples of how you have achieved similar goals in your previous experience.

Another way to describe how you fit into the company’s goals is by discussing your long-term career objectives. Suppose the company’s goals resonate with your passions and career trajectory. In that case, you can express your desire to grow with the company and contribute to their success in the future.

Additionally, you can share what excites you about the company’s mission and how working for the organization aligns with your core values. By doing so, you can communicate your genuine interest in the company and the industry.

Writing an engaging body paragraph in a solicited application letter requires research, strategic language, and a personalized approach. A well-crafted body paragraph can demonstrate your understanding of the company culture and how you fit into their goals, leading to a more effective application.

Overcoming Weaknesses or Gaps in Experience

During the job application process, it’s common for applicants to encounter weaknesses or gaps in their experience or resume that may hinder their chances of getting the job they desire. It’s important to be proactive and address these challenges effectively to increase your chances of success.

Addressing Challenges in Your Background or Resume

One of the first steps in addressing any challenges in your background or resume is to identify them. Take an honest look at your qualifications and work experience, and try to anticipate any possible objections that a potential employer might have. For example, if you don’t have a required certification, or if you have a gap in employment, be prepared to address these issues in your application.

Once you’ve identified any potential challenges, it’s important to be honest about them in your application. Don’t try to hide or downplay your weaknesses or gaps in experience. Instead, acknowledge them and provide solutions for overcoming them.

Providing Solutions to These Challenges

When addressing weaknesses or gaps in your experience or resume, it’s important to be proactive and provide potential solutions to any issues. Here are some strategies to consider:

Highlight transferable skills. If you lack experience in a particular area, focus on transferable skills that you possess that are relevant to the job you’re applying for. For example, if you’re applying for a marketing position but lack direct marketing experience, highlight skills like communication, creativity, and analytical thinking that are relevant to the role.

Seek out training or education opportunities. If you lack a required certification or degree, consider seeking out opportunities to complete the necessary training or education. You may need to invest time or money into this, but it can pay off in the long run by making you a more competitive candidate.

Volunteer or intern. If you have a gap in employment, consider volunteering or interning to gain experience and fill the gap. This can demonstrate your commitment and work ethic to potential employers, and can also provide valuable experience that can help you in your future career.

Address any concerns head-on. If you anticipate that an employer may have concerns about a particular issue in your background or resume, be proactive and address it directly in your application. For example, if you were let go from a previous job, provide context and explain what you learned from the experience.

By being proactive and providing solutions for any weaknesses or gaps in your experience or resume, you can increase your chances of success in the job application process. With a thoughtful and strategic approach, you can overcome any challenges and demonstrate your value as a candidate.

Crafting an Effective Closing Paragraph

A strong closing paragraph can leave a lasting impression on your potential employer. To maximize your chances of success, you should express enthusiasm and interest in the role, while also providing your contact information and requesting follow-up.

Expressing Enthusiasm and Interest in the Role

Before wrapping up your solicited application letter, take the time to reiterate your enthusiasm and genuine interest in the role. Highlight your qualifications and how they align with the job requirements. Be specific about the skills and experience you have to offer, and how they can benefit the organization.

Use positive, welcoming language to convey your eagerness. For example, you might say: “I am excited about the opportunity to join the team and contribute my skills and experience to the organization’s mission. I have been following the company’s growth and am impressed by its commitment to innovation and excellence.”

By expressing genuine interest and enthusiasm for the role and the company, you can leave a positive impression on the reader and increase your chances of being invited for an interview.

Providing Contact Information and Request for Follow-up

Your closing paragraph should include your contact information, such as your phone number and email address. Make it easy for the employer to get in touch with you by providing clear and accurate contact details.

In addition, consider including a request for follow-up. Express your interest in hearing back from the employer, and suggest a timeline for a potential response. For example, you might say: “I would be grateful for the opportunity to discuss my qualifications further in an interview at your convenience. I will follow up with you next week to see if there is any other information I can provide, or to arrange for an interview.”

By taking the initiative to request follow-up, you demonstrate your eagerness and initiative. You also give the employer a clear sense of what to expect and when, which can help move the process forward smoothly.

Reviewing and Editing the Letter

One of the most critical steps in writing an effective solicited application letter is reviewing and editing it to ensure that it is error-free and meets the employer’s requirements. Below are two essential steps you need to take to improve your letter’s chances of making a positive impact on the employer.

Checking for Spelling and Grammar Errors

One of the biggest reasons why solicited application letters fail to make the cut is because of spelling and grammar mistakes. Nothing can turn off a potential employer faster than a sloppily written letter filled with errors. Therefore, check your letter several times to ensure that it is free of spelling and grammar mistakes.

Here are some tips to help you check for spelling and grammar errors:

Read through your letter slowly and use a spell-checker to identify any misspelled words.
Ensure that your punctuations, such as commas and periods, are appropriately placed.
Read your letter again backwards to check for spelling errors.
Print out your letter and read it aloud to yourself.

By taking the time to check for spelling and grammar errors, you demonstrate your attention to detail, which is a quality that employers value.

Getting Feedback from a Trusted Source

After you have checked your letter for language errors, you should seek feedback from a trusted source. A trusted source can help you identify and correct any weaknesses in your letter and improve its organization and wording.

Here are some guidelines to find a trusted source for feedback:

Choose someone who is knowledgeable in the field or industry you are applying for.
Look for someone who has experience with solicited application letters and can give constructive feedback.
Avoid individuals who may sugarcoat their feedback or may be too harsh.

When presenting your letter for feedback, it is best to be open-minded and receptive to criticism. Remember, the goal is to improve your letter’s chances of standing out to the employer. Therefore, take note of any feedback you receive and revise your letter accordingly.

Reviewing and editing your solicited application letter is a crucial part of the job application process. By checking for spelling and grammar errors and seeking feedback from a trusted source, you can increase the likelihood of your letter making a positive impact on a potential employer.

Example of Solicited Application Letter

When it comes to applying for a specific position, it’s important to make sure that your application letter is tailored to the job and company you’re applying to. To help you get an idea of what this kind of letter looks like in action, let’s take a look at a sample solicited application letter for a marketing position:

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Application Letter

What is an application letter.

Are you looking for a new job? You may need to write a job application letter to get the best position for you. It is a letter written to inform the employer of your interest in the open position at the organization. Many employers prefer such application letters as they provide more details of the applicant’s personality than would be discernible with the usual practice of outlining your professional experience with a CV and cover letter.

An application letter is merely another name for a cover letter for a job application . As we discussed earlier the official business application letter often includes a job application and/or resume. This is then sent to a prospective employer. Although application letters are generally considered optional components of applying for a job, if you write one, you can focus on writing one as it makes your chances of getting employment rates higher. Most of the employees are singling out those who actually take the time to write an appointment letter as their top picks, and get the job confirmation letter for the same.

To clarify, a cover letter meaning and an application letter definition are sometimes used interchangeably, but a cover letter typically accompanies a resume, while an application letter is a standalone document. Define application letter, it is a written communication that serves as an introduction to an employer, stating one’s interest in a job advertisement opening and highlighting relevant skills and experiences.

The definition of a cover letter is a document that accompanies a job application and provides a brief introduction of the applicant, explains why the applicant is interested in the position and highlights relevant skills and experiences. Job letter and applications can help a candidate stand out and showcase their qualifications for the job. In contrast, poorly written cover letters, which contains grammatical and spelling errors, may harm a candidate’s chances of being hired.

If you want more letters as an HR or employer then on the glossary page of UBS, you can also find the job offer letter, inter-department transfer letter, &many other letters.

For an example of an application letter:

Dear Hiring Manager,

I am excited to submit my job letter and application for the position advertised in your job posting. As part of my application, I have included a well-written cover letter, which I believe can provide you with more information about my qualifications for the position.

I am confident that my well-written cover letter and my application letter demonstrate my qualifications for the position, and I would be grateful for the opportunity to further discuss my application with you. Thank you for considering my application.

[Your Name]

Also, See: Appointment letter

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Job Application Letter – Format, Meaning, Writing Tips, and Sample

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Job Application Letter: Definition, Structure, and Examples

A job application letter is usually required as a supporting letter when applying for a job. How the hell, how to make it? Come on, see the following article!

Muhammad Yazid - 7 July 2022

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Application letter

Apart from attaching Curriculum Vitae (CV) and portfolio, job application letter should not be forgotten, you know. A job application letter generally contains a brief explanation of your data, the position you are applying for, and the reasons for applying for the position. By attaching an attractive job application letter, your chances of being accepted for a job will be even greater, you know. The following is information on how to write a job application letter.

Definition of Job Application Letter

A job application letter is a letter that is usually used as a cover letter when an applicant wants to apply for a job at a company. Usually a job application letter consists of only one page and contains only a few main paragraphs.

Structure Application letter

Well, in making a job application letter, there is a structure that must be considered so as not to be missed, namely:

Recipient address.

In this section, you simply include the name of the district/city followed by the name of the province. Example: Bogor, West Java.

Self introduction.

Include your name, residential address and contact person who can be contacted.

Explanation of expertise in accordance with the desired position.

Make sure in this paragraph you have packaged it well, because this paragraph will determine whether or not you apply for a job.

I want to apply for a Graphic Design position, because I am able to operate Adobe Photoshop and Adobe Illustrator software. So my skills are very relevant to the position.

Explanation of experience relevant to the desired position.

In addition, I have experience as Head of the Communications and Information Division of the DKV Student Association for 1 year. While serving in that position, I was in charge and responsible for designing Instagram social media accounts and making designs for posters when the association held an event.

Document attachment.

In this section, you list the documents that will be used as attachments. Required attachments include: CV, portfolio, passport photo and identification.

Closing Event

You can convey hope and thanks at the end .

Here I attach my CV and Portfolio. I hope I can join your company. Thank you for the opportunity.

Example Job Application Letter Via Email

Since currently applying for a job can be done by sending an email. Make sure you include information concisely and clearly so that it is easy to read. The following is an example of a job application letter via email.

Dear. Daily Social Personnel

Through this email, I am Muhammad Yazid intending to apply for a job vacancy as a Content Writer Intern at the Daily Social Company as published on the Twitter account @dailysocial

Currently, I have a background as a student of the Publishing Study Program. I am heavily involved in the world of writing, content and journalism. I also have experience as Editor-in-Chief of Type Magazine LPM.

With this, I believe that my experience and competence can bring many benefits to fill positions in Writer. Here I attach a curriculum vitae containing a link to my portfolio.

Thank you for your time, I hope to join and be a part of Daily Social.

Yours faithfully,

Muhammad Yazid

The following is information about job application letters and examples. So, don't be wrong again when you make a job application letter.

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COMMENTS

Application Letter: Definition, Types and How to write it
Application for a seat in the hostel. Application for a testimonial, etc. Examples of personal application letters include: Loan application letter. Rental application letter. Application letter for a deduction of fine. Application withdrawal letter. Internship application letter. Transfer application letter.
Personal Statements & Application Letters
Personal Statements and Application Letters. The process of applying for jobs, internships, and graduate/professional programs often requires a personal statement or application letter. This type of writing asks writers to outline their strengths confidently and concisely, which can be challenging.
How To Write an Application Letter (With Template and Example)
Follow these steps to compose a compelling application letter: 1. Research the company and job opening. Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. Look for details like:
Application letter: definition, tips and a sample you can use to craft
Note down the top keywords to use in your letter to tailor it to the job. Creating a draft of an application letter can help you craft your sentences correctly and notice information that you find lacking as you craft it. 2. Create an outline for your letter. You should divide your application letter into three essential parts: the introduction ...
How to Write an Effective Application Letter [with Example & Tips]
Choose an appropriate font for your application letter, like Calibri or Helvetica. Set the font size between 10 and 12 pt. Adjust margins to at least 1 inch on all sides. Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs. Align text to the left or use justified alignment.
How to Write a Letter of Application (Example & Tips)
No hard numbers. "I worked in a team and provided customer service to elderly residents". 5. Choose engaging words for your application letter. Your letter of application's length should be 250 to 400 words or 3 to 4 paragraphs — long enough to get your point across but short enough that the reader won't lose interest.
How to Write an Application Letter—Examples & Guide
Letters of application are essential in the job market, so don't risk losing to other candidates just because you didn't write one. 2. Address Your Letter of Application Properly. Addressing an application letter is simple. Firstly, include your contact information in the header of the application letter : Full name.
What is a Cover Letter? Definition & Examples
Application cover letter. An application cover letter is the most common type of cover letter and is used to apply to an open job position - think of it as the default cover letter. Your application cover letter should briefly outline your professional experience and skills, and make a compelling argument for why you're the ideal person for ...
How To Write a Cover Letter (With Examples and Tips)
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
Letter of Application: Job Example, Format & How-To Guide
Format of an Application Letter. Create enough spacing: 1-1.15 between lines, 1-inch margins, double space between paragraphs. Choose the font: Garamond, Helvetica, or Arial in 11-12 points in a font size. Align the content to the left. Pick the file format: PDF, unless the recruiter requested a Word file specifically.
Writing the Application Letter
Open the letter with a concise, functional, and personable introduction to you as a job candidate. This is your chance to establish the essential basics of your qualifications and to set the themes and tone for the rest of the letter. Name the position you're interested in (by exact name and number, if available), and where you heard about it.
Application Letter vs. Cover Letter: Definitions and Differences
While a cover letter contains similar information to an application letter, a cover letter provides brief details about your experience, skills and goals. It talks about a specific job opening that you have an interest in pursuing. Having a solid cover letter may help a hiring manager notice your resume.
The Purpose of a Cover Letter
A cover letter is a document that typically forms a key part of a successful job application, and candidates use it to introduce themselves to an employer. This introductory letter should influence a hiring manager to learn more about the applicant through their other documents. Key components in the cover letter include a statement of interest ...
How to Write a Personal Statement
Insert a quote from a well-known person. Challenge the reader with a common misconception. Use an anecdote, which is a short story that can be true or imaginary. Credibility is crucial when writing a personal statement as part of your college application process. If you choose a statistic, quote, or misconception for your hook, make sure it ...
APPLICATION LETTER definition
APPLICATION LETTER meaning: a letter that you write to a company when you are applying for a job: . Learn more.
What Is a Cover Letter? Types and How To Write One
Cover Letter: A cover letter is a written document submitted with a job application explaining the applicant's credentials and interest in the open position. Since a cover letter is often one of ...
How to Write Your Personal Statement
A personal statement is a short essay of around 500-1,000 words, in which you tell a compelling story about who you are, what drives you, and why you're applying. To write a successful personal statement for a graduate school application, don't just summarize your experience; instead, craft a focused narrative in your own voice. Aim to ...
The Personal Statement
The personal statement, your opportunity to sell yourself in the application process, generally falls into one of two categories: 1. The general, comprehensive personal statement: This allows you maximum freedom in terms of what you write and is the type of statement often prepared for standard medical or law school application forms. 2.
Solicited Application Letters: Writing an Effective Letter
Solicited Application Letters are written in response to a job advertisement or a vacancy announcement. This is a common way of applying for jobs, especially when applying through job search websites or company career portals. In this article, we will focus on how to write an effective Solicited Application Letter that will help you increase your chances of landing a job. Definition of ...
Personal Application Definition
Personal Application means all present or future owners, or any other person that uses the property or facilities thereon in any manner, are subject to the regulations set forth in this Declaration, the Bylaws, and any management agreement entered into pursuant to the terms hereof. The mere acquisition of any of the lots in the development or ...
Application letter Meaning
Define application letter, it is a written communication that serves as an introduction to an employer, stating one's interest in a job advertisement opening and highlighting relevant skills and experiences. The definition of a cover letter is a document that accompanies a job application and provides a brief introduction of the applicant ...
Job Application Letter: Definition, Structure, and Examples
A job application letter is a letter that is usually used as a cover letter when an applicant wants to apply for a job at a company. Usually a job application letter consists of only one page and contains only a few main paragraphs. Structure Application letter. Well, in making a job application letter, there is a structure that must be ...

Application Letter: Definition, Types and How to write it

What is an Application Letter?

Types of Application Letters:

Steps on How to Write An Application Letter:

Tips to Remember:

Related Contents

Writing Tutorial Services

Personal Statement Format

Writing Tutorial Services social media channels

How to Write an Effective Application Letter [with Example & Tips]

Key Takeaways

What is a Job Application Letter?

The Best Way to Format Your Job Application Letter

Job Application Letter Format

Job Application Letter Layout Guidelines

A Step-by-Step Guide to Writing a Perfect Application Letter

#1. Research the Company

#2. Write an Introduction

Introduction Example

#3. Emphasize Your Skills & Achievements

Emphasize Skills & Achievements Example

#4. Say Why You’re a Good Fit for the Role

Why You’re a Good Fit for the Role Example

#5. Close Your Letter With a CTA

Close the Letter With CTA Example

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Job Application Letter Writing Tips

Final Thoughts

Application Letter FAQ

#2. Is a letter of application the same as a cover letter?

#3. How do I write an application letter that stands out?

Create your cover letter once, use it everywhere

Writing the Application Letter

What to Include in the Application Letter

A Note About Topic Sentences

Letter Formatting Considerations

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Meaning of application letter in English

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What Is a Cover Letter?

The Bottom Line

What Is a Cover Letter? Types and How To Write One

Key Takeaways

How Long Should a Cover Letter Be?

How Do You Start a Cover Letter?

What Should a Cover Letter Contain?

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How to Write Your Personal Statement | Strategies & Examples

Table of contents

Strategy 1: Open with a concrete scene

Strategy 2: Open with your motivations

Tips for the introduction

Strategy 1: Describe your development over time

Strategy 2: Own your challenges and obstacles

Strategy 3: Demonstrate your knowledge of the field

Strategy 4: Discuss your professional ambitions

Tips for the main body

Strategy 1: What do you want to know?

Strategy 2: What do you want to do?

Tips for the conclusion

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Writing the Personal Statement

Welcome to the Purdue OWL

Questions to ask yourself before you write:

General advice

Solicited Application Letters: Writing an Effective Letter

Definition of Solicited Application Letters

Importance of Writing an Effective Letter

Understanding the Job Description

Analyzing the Job Requirements

Researching the Company

Crafting a Compelling Opening Paragraph

Making a Good First Impression

Avoiding Common Opening Mistakes

Highlighting Relevant Skills and Qualifications

Showcasing Experience and Accomplishments

Aligning Your Experience with the Job Requirements