hr assistant cover letter

HR Assistant Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an hr assistant cover letter, cover letter header, cover letter header examples for hr assistant, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for hr assistant, best cover letter greetings:, cover letter introduction, cover letter intro examples for hr assistant, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for hr assistant, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for hr assistant, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for hr assistant.

You should start your HR Assistant cover letter by addressing the hiring manager directly, if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager". Then, introduce yourself and state the position you're applying for. Make sure to express your enthusiasm for the role and briefly mention how your skills and experience align with the job description. For example, "I am excited to apply for the HR Assistant position at your company. With my background in human resources and my proven skills in employee relations, I am confident I can make a significant contribution to your team." This approach will immediately show your interest and suitability for the role.

The best way for HR Assistants to end a cover letter is by expressing enthusiasm for the potential opportunity, restating their interest in the role, and inviting the reader to continue the conversation. For example, "I am excited about the possibility of bringing my unique skills to your team and am confident that I could contribute significantly to your HR department. I look forward to the opportunity to discuss my application further." This ending is assertive but not pushy, and it shows that you are eager to move forward in the process. Always remember to thank the reader for their time and consideration, and close with a professional sign-off like "Sincerely" or "Best regards," followed by your name.

In a cover letter, HR Assistants should include the following: 1. Contact Information: Start with your name, address, phone number, and email address at the top of the letter. 2. Salutation: Address the hiring manager by name if possible. If not, use a general salutation like "Dear Hiring Manager." 3. Introduction: Briefly introduce yourself and explain why you're writing. Mention the HR Assistant position you're applying for and where you found the job listing. 4. Relevant Skills and Experience: Detail your relevant skills and experiences that make you a good fit for the role. As an HR Assistant, you should highlight your organizational skills, ability to handle confidential information, knowledge of HR processes, and any relevant software proficiency (like HRIS systems). 5. Examples: Provide specific examples of your work achievements that demonstrate these skills. For instance, you might discuss a time when you successfully managed a complex scheduling task or implemented a new process that improved efficiency. 6. Education and Certifications: Mention your educational background and any certifications relevant to the HR field, such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management Certified Professional). 7. Enthusiasm for the Role: Show your enthusiasm for the role and the company. Explain why you're interested in the job and how you align with the company's mission or values. 8. Closing: In your closing paragraph, thank the hiring manager for considering your application. Express your interest in discussing your qualifications further in an interview. 9. Signature: End with a professional closing like "Sincerely" or "Best regards," followed by your name. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your career and passion for HR, making a compelling case for why you're the right person for the job.

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Human Resources Assistant Cover Letter Samples & Examples That Worked in 2024

Writing a great human resources (HR) assistant cover letter can be a painstaking process. But HR assistants also deserve some assistance! Luckily for you, this guide brims with all the useful tips, compelling templates, and specific examples you need to make yours shine.

In this guide, we'll teach you everything you need to know about writing an HR assistant cover letter. Keep reading to learn all about:

• Exploring HR assistant cover letter examples
• Properly formatting your HR assistant cover letter 
• Crafting an effective cover letter header and an eye-catching headline
• Tailoring your cover letter for the job
• Crafting a compelling HR assistant cover letter introduction
• Showcasing your skills and accomplishments
• Building a persuasive cover letter conclusion
• Pairing your cover letter with a relevant resume
• Avoiding common mistakes in an HR asssitant cover letter
• Understanding the average salary and job outlook for HR assistants
• Accessing top resources for job-seeking human resources assistants

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

HR assistant cover letter example

Why does this HR assistant cover letter example work?

• Use of impactful statistics: The applicant makes good use of statistics and objective measurements to demonstrate their success, such as being among the top 2% of students and being awarded Employee of the Month.
• Detailed description of experience and skills: The applicant gives a detailed overview of their previous responsibilities and achievements, focusing on specific skills that are directly applicable to the job they're applying for.

What could be improved?

• Generic beginning and end of the letter: The opening and closing phrases are very generic and impersonal. Instead of "Dear Sir/Madam," it's better to do a bit of research and find the name of the hiring manager. Also, the ending could be more impactful if the applicant proposes the next steps more actively, other than just appreciating an opportunity for an interview.
• Lack of company-specific details: While the candidate briefly mentions the company name, they could demonstrate their interest and commitment more effectively by referencing specific details about the company or explaining why they chose to apply.
• Structure and readability: The lengthy paragraph explaining the writer's experiences and skills is a little overwhelming. Breaking this section down into bullet points could significantly improve readability, making it easier for the hiring manager to quickly identify the writer's key skills and achievements.

Junior recruiter cover letter sample

What are the strengths of this cover letter example?

• Specific software capabilities: The candidate's proficiency in multiple HR software programs is impressive and immediately suggests proficiency in modern HR practices.
• Precise use of numbers: The mention of GPA, awards and school ranking gives concrete evidence of the candidate's academic prowess. 

Let's make this example better

• Avoid bulky paragraphs: The content is great, but it's a little heavy to read at one go. Breaking down the paragraphs and strategically using bullet points for skills and accomplishments can help enhance readability.
• Highlight key results: While this candidate's work experiences have been elaborated upon, their successes could be more explicitly stated. Using phrases that highlight specific accomplishments, for instance, "Successfully coordinated the training and onboarding of X number of new employees within Y time frame," could further emphasize their skills and capabilities.

Headhunter cover letter example

What makes this headhunter cover letter sample effective?

• Use of metrics: The candidate has done well to quantify their achievements by mentioning the increase in client satisfaction levels and their "Employee of the Month" award. This offers concrete proof of their effectiveness as a headhunter.
• Software proficiency: The writer correctly mentions their familiarity with specific HR software. This kind of specialization can distinguish the candidate and make them appear more suitable for the role.

Points to improve

• Use of generic phrases: The candidate uses standard phrases such as "I possess everything necessary" and "meet and exceed all assigned goals and objectives" that don't communicate anything specific about their abilities or ambitions. In place of these, outlining unique skills or specific aspirations for the role might be more impactful.
• Directly quote job description: While aligning your skills with the job description is crucial, the line "execute the job and all associated duties successfully" directly copies generic wording that could be found in a job posting. Instead, the writer should translate the job duties into specific tasks they are looking forward to undertaking in the role.

1. How to properly format your HR assistant cover letter

Creating a cover letter that stands out starts with proper formatting . Just like with any business communication, your HR assistant cover letter should be neat, clean, and easy to read.

Here are some general formatting tips to help you get started:

• Alignment and margins: Stick to the standard practice of left-aligning your text and using one-inch margins on all sides. This gives the document a neat and structured look.
• Font style and size: Choose a professional looking font such as Times New Roman, Arial or Calibri, and maintain a font size between 10 and 12 points for optimal readability. Consistency is key.
• Spacing: Spaces help guide the eye, making your letter easier to skim through. Aim for single spacing within paragraphs and add a space between each section for clarity.
• Bullet points: Use bullet points to highlight key achievements or skills. This breaks up the text, making it easier for the reader to grasp important points at a glance.
• Length: Try to keep your letter to a single page. Remember, you're giving an overview of your experience and skills, not your comprehensive work history.

Remember, your cover letter is one of the first impressions you leave on a potential employer. Attention to detail with formatting demonstrates your professionalism right off the bat. So take the time to ensure your cover letter not only communicates your qualifications, but also presents them in a well-structured, easy-to-read format.

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2. how to write an effective header and an eye-catching headline.

Whenever you write a cover letter as an HR assistant, the first step is always to create your header and headline. These cover letter elements help give the document visual flow, as well as a bit of much-needed structure.

First up is your cover letter header , which should include:

• Your name and professional title
• Your professional contact information
• The name of the company & department you are applying to
• The company’s physical address

When listing this information, keep it organized and always prioritize your professional details first — your name should always be in the first line of text and, preferably, in a larger font and bolded.

Now, let's take a look at two contrasting examples:

Bad example of a cover letter headline

Sally: HR Assistant, Phone: 1234567890, email@sallyjoe, LinkedIn - linkedin.com/in/sally-joe. For: HR Department, MoMo Staffing, 1234 Address City, Florida

Why does it fall short? This example is unstructured and lacks a user-friendly layout. Information is crammed together without sufficient spacing or separated lines, making it hard to differentiate between the contact details. What's more, punctuation is inconsistent, leading to a lack of clarity. This header doesn't provide the professional representation Sally should aim for in her application.

Good example of an HR assistant cover letter header

Sally Joe , HR Assistant (123) 456-7890 | [email protected] | linkedin.com/in/sally-joe

To: MoMo Staffing Company Human Resources Department 1234 Street Address Naples, FL, 34102

Why does it work?  Sally Joe keeps her information succinct and easy to read. She correctly places her name and title prominently on the first line, neatly separates each piece of contact information, and addresses a specific department in the company. 

Pro tip: When creating your cover letter header, consider adding a link to your LinkedIn profile if you have one. But remember, if you do include this, make sure your profile is polished and professional — it should complement, not detract from your application.

Once you have created a visually pleasing header, your next step is to write your cover letter headline — a short title statement that is used to grab employers’ attention.

This line serves as a succinct summary of your qualifications, giving the reader an immediate understanding of who you are as a professional. 

However, beware of the trap of being too vague or generic. It’s your prime real estate to raise their curiosity and urge them to read further.

Consider these two examples:

Bad headline example

Hardworking HR Professional Looking for New Opportunities

Why is it ineffective? This headline is not ideal as it merely describes what the hiring manager already knows — you're looking for a job. It also lacks the specificity that could make you stand out.

Good cover letter headline example

Experienced HR Assistant with Expertise in Recruitment and Employee Relations

Why does it resonate with recruiters? This headline is far more compelling, as it immediately showcases your background and area of expertise. It also mentions specific aspects of HR that you excel in, adding a level of detail that the hiring manager might find interesting.

Remember, the goal of your headline is to intrigue the reader and encourage further exploration of your cover letter. Make sure it gives a snapshot of you at your professional best.

3. How to tailor your HR assistant cover letter for the job

With your header and headline complete, your next task is to tailor your cover letter for the exact job you are applying to. This means you will need to research the company thoroughly beforehand, looking for information such as:

• Who at the company will be responsible for reading your cover letter — you will use this information to create a personalized greeting that addresses this specific person by name
• What the company’s values are. Also, look at their website and marketing materials to see what general language they use — and try to reflect some of the keywords you find in your letter
• What projects, notable clients, or professional associations the company is involved with

One of the best ways to tailor your cover letter is to use a personalized greeting . Finding the name of the hiring manager can add a personal touch to your cover letter.

First, check the job listing — sometimes the name is included there. If you have no luck, visit the company's website  — public profiles or the 'About us' section may include the information you need. LinkedIn is another valuable source. A quick search of the company can reveal staff members and their positions.

Just be sure you've got the right person! If all else fails, there's no harm in reaching out to the company. A polite phone call or email stating that you're applying for a position and would like to address your cover letter properly is usually well-received.

Here are 3 examples of personalized HR assistant cover letter greetings

• Dear Ms. Jane Doe,

Dear Head HR Manager Jane Doe,

• Dear Ms. Jane Doe & the HR Team,

Pro tip: When using honorifics (Mr., Ms., Mrs., Dr., etc.), always make sure you're using the correct one. If you are unsure, omit it completely — no need to offend an employer with a wrong honorific.

4. How to make your HR assistant cover letter introduction appealing

The time has come to begin writing the actual paragraphs of your HR assistant cover letter, starting with your introduction . A strong introduction will include between 2 to 3 sentences that include:

• An overview of your professional history – specifically, your level of experience and any professional specializations you have
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Pro tip: Mutual acquaintances give you automatic brownie points with employers, as they provide a trusted professional reference and help you build credibility right off the bat. If you do not have a mutual acquaintance, try out a professional platform like LinkedIn to help build and expand your network.

Bad example of a cover letter introduction

Dear Sir/Madam,

I am writing to you because I wish to apply for the HR assistant job listed on your website. I have worked in human resources for a while and think this would be a good job for me. 

Why does it fall flat? In the bad example, the candidate doesn't share specific details about their experience, only noting that they've "worked in human resources for a while." There's no clear reason given why they're interested in this specific role or company, resulting in the introduction coming off as generic and uninspired.

Good example of an HR assistant cover letter introduction

I am an HR assistant with 3+ years of experience working in retail recruitment. My former manager, Jack King, recently took on a position as an HR manager at your company and encourage me to apply for an opening on his team. As your department currently needs a recruitment specialist, I believe my experience is highly relevant and greatly qualifies me for the position.

Why does it work? This introduction clearly specifies the applicant's experience, mentions a mutual contact within the company, and expresses their enthusiasm and purpose for applying.

When starting your cover letter, remember the importance of making a strong first impression. Personalize your introduction, offer a peek into your professional journey, and make it evident why you're not just seeking any job, but this job with this company.

5. How to showcase your skills and accomplishments as an HR assistant

Once you have perfected your introduction, you will then move on to writing your cover letter’s body paragraphs . An HR assistant’s cover letter should have between 2 to 4 body paragraphs that provide a more in-depth look into their best skills, accomplishments, and qualifications.

As you describe your skills, accomplishments, and qualifications, remember to use as specific details as you can. Providing context and quantifiable information will make these details stand out to employers, helping to showcase the value you can contribute to their company.

Here are 6 examples of HR assistant skills to describe in a cover letter

• Appointment scheduling
• Conducting employee orientations and training
• Administering and scoring applicant tests
• Knowledge of HR software
• Managing HR inquiries
• Maintaining digital records 

 After having outlined your skills, let's turn the spotlight onto your real-world achievements. These are the instances where you put your skills into action to bring about measurable positive outcomes.

Here's an example of how to describe an accomplishment in an HR assistant cover letter

As an HR assistant at [Former Employer], I played a key role in the digital support of the HR department. I helped source and install a new HR software that improved inquiry resolution time by 15%, which helped raise employee satisfaction rates by 35%.

6. How to end your HR assistant cover letter effectively

The fifth and final step for writing your HR assistant cover letter is to write a memorable closing statement. In this statement, you should include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Bad example of an HR assistant cover letter conclusion 

I hope to hear from you, and thanks for considering me.  Thanks, [Applicant Name]

Why is it ineffective?  This version seems dispassionate and doesn't make a strong case for following up. It fails to clearly express the applicant's enthusiasm about the opportunity and doesn't provide a proper timeframe for the follow-up. It also lacks the key details about when and how the applicant could be contacted, turning the follow-up process into a shot in the dark.

Pro tip: Always make sure your conclusion leaves the employer with a clear understanding of your eagerness for the opportunity, the specifics of the follow-up process, and your gratitude for their time and consideration. This can help cement a positive impression of your professionalism.

Good example of a cover letter conclusion from an HR assistant cover letter

The prospect of working for your company and being accepted for this opportunity greatly excites me and I look forward to speaking with you in person soon. To best reach me, you may contact me at (123) 456-7890 any weekday from 9 a.m. to 5 p.m. If I have not heard from you by next Tuesday, I will reach back out to check in on the status of my application.

Many Thanks,

[Applicant Name]

Why does it work? The promising example expresses enthusiasm about the prospect of working for the employer's company, sets a convenient time for contact, and shows initiative by mentioning a follow-up. This caring closure ensures the employer knows the candidate's commitment and the convenient ways to establish further contact.  

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7. How to pair your HR assistant cover letter with a relevant resume

When applying for an HR assistant role, creating a synergistic cover letter and resume pairing is crucial. Although they serve different purposes , they should reinforce each other to present a consistent and compelling picture of your qualifications.

Your resume is a detailed summary of your experiences, skills, and education. Like a fact sheet, it presents your professional path and achievements in short , direct points.

On the other hand, your cover letter provides context to these points. It's your chance to connect the dots for the employer, explaining the story behind your career decisions , how you overcame obstacles, and why you're uniquely suited to this particular role.

When it comes to design, both your cover letter and resume should have a consistent style . Design elements such as font, formatting style, color scheme (if applicable), and overall layout should be consistent across both documents. Doing so creates visual harmony and makes your application package feel professionally curated and cohesive.

All in all, presenting coordinated cover letter and resume not only demonstrates your attention to detail but also contributes to a stronger first impression. It makes your application package appear more polished, which is an asset in any job application, but especially in HR-related roles where meticulousness is often crucial.

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8. how to avoid common mistakes in an hr assistant cover letter.

Crafting a top-notch cover letter for an HR assistant role takes care and attention to detail. Let's dive into common pitfalls you should steer clear of and some solutions to amend them.

1. Vague or generic content: A generic cover letter is a missed opportunity to share your story and connect with the hiring manager. To avoid this, take time to personalize your content. Talk about why you're excited about this specific role, and how your experience has prepared you for it. 

• Bad example: "I'm applying for the HR job listed on your website."
• Better example: "As someone who's handled recruitment for a fast-growing tech startup, I'm excited to bring my experience to your HR assistant role."

2. Too long: Sometimes, less is more. A cover letter that rambles on for pages can leave the reader feeling overwhelmed or bored. Aim for 3-4 concise paragraphs covering your key selling points.

3. Missing proofread: HR assistants have to be meticulous, and that should reflect in their cover letter. Proofread your cover letter for grammatical errors or typos before hitting send.

4. Skipping mentions of relevant soft skills: As an HR assistant, skills like empathetic communication or conflict resolution could be as important as experience with HRMS (Human Resource Management Systems). Don't forget to highlight these, using examples where possible.

Pro tip:  Using the job description as your guide, find 2-3 specific examples from your experiences that directly match the skills the employer seeks in an ideal candidate. A cover letter doesn't just highlight your relevant skills; it can also showcase your ability to understand job requirements and symbolize your eagerness to meet the company's specific needs.

5. Failing to follow instructions: If the job posting instructs candidates to address the cover letter to a particular person or include certain information, make sure to follow these instructions. In the HR world, following guidelines is critical.

The golden rule of writing a cover letter is to think of the reader's perspective. Keeping all these points in mind will help you craft a cover letter that is compelling, engaging, and free of common mistakes.

9. Average salary and job outlook for HR assistants

As you embark on a career as an HR assistant, having up-to-date information about salary and industry trends can guide your expectations and set the trajectory for your job search and negotiation process.

According to the Bureau of Labor Statistics (BLS), in May 2022, the annual average salary for HR assistants was $46,900 . This figure testifies to the competitive financial prospects of an HR assistant role.

But salary is only part of the equation, understanding the job outlook is also crucial. The BLS projects that employment of human resources specialists will grow by 6 percent from 2022 to 2032. This growth rate outpaces the average for all occupations, demonstrating the consistent demand for HR professionals and the industry's dynamic growth.

Over the upcoming decade, an average of 78,700 job openings for HR specialists is projected each year. This points to a wealth of opportunities for those seeking to embark on a career in the HR field, making it a choice worthy of serious consideration by ambitious job seekers.

10. Top job search resources for HR assistants

Now that you've got your cover letter and resume ready, it's time to get to the job search! If you're a little nervous and don't know where to start, feel free to take inspiration from these resources:

• Networking platforms : LinkedIn is the cornerstone of professional networking. It's not just for connecting; it's a treasure trove of job listings, industry news, and insightful articles. 
• Industry-specific job boards: Niche job boards such as SHRM’s HR Jobs or HRJobs dedicated solely to HR positions make job searching less of a chore and more of a targeted mission. It's like finding a needle in a haystack, except the needle is right on top.
• Job search engines: With Glassdoor , not only can you search for jobs, but you can also get the lowdown on company culture and salaries. Indeed also casts a wide net with listings from all over the internet. 
• Company career pages: Sometimes the best approach is the direct one. Visit the career pages of companies you admire and see if they're looking for someone with your sparkle.
• Professional organizations: Networking opportunities, career resources, and local chapter events can give you an edge in your job search. Consider visiting websites such as SHRM (Society for Human Resource Management) or National Human Resources Association . 
• Continuous education: Whether you wish to pick up new HR skills or just brush up on existing ones, HR-specific online courses offered by Coursera or Udemy can make your application more competitive. 

Human Resources Assistant Cover Letter FAQ

Which skills should i showcase in my hr assistant cover letter.

Emphasize HR software proficiency, understanding of employment laws, and data analysis skills. Highlight soft skills like communication, empathy, and conflict resolution, aligning them with the job description to show you're a comprehensive candidate.

How do I express genuine enthusiasm for HR in my cover letter?

For example, share a brief, personal story that highlights your passion for HR or describe a specific aspect of the field that excites you. Connect this enthusiasm to how you can contribute to the company’s HR goals.

How can I make my cover letter more unique?

Address it personally - research the company and tailor the content of your cover letter to match its values and mission. You can also include a distinctive career highlight or personal insight related to HR that makes you memorable.

What are some of the most common mistakes to avoid?

Steer clear of simply repeating your resume. Avoid clichés and generic terms. Be vigilant about spelling and grammar mistakes, and keep your cover letter concise.

I'm submitting my cover letter via ATS. How do I incorporate keywords effectively?

Identify keywords in the job posting and weave them into your narrative. Keep in mind that your keywords must be spelled exactly as they appear in the job posting, ensuring ATS compatibility.

Julia Gergelova

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

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HR Assistant cover letter examples

A position as a HR assistant can be very varied and fast-paced, so in order to secure the role, you need to show the recruiter you have an equally varied skill set.

To help you do this, we’ve created this detailed guide, packed with top tips on how to write an engaging cover letter that will help you stand out from the competition.

You can check it out below, as well as our HR assistant cover letter examples to shape your own.

CV templates 

HR Assistant cover letter example 1

HR Assistant cover letter example 2

HR Assistant cover letter example 3

These HR Assistant cover letter examples provide you with some guidance and inspiration for writing a cover letter that gets noticed and ensures your CV will get opened.

But if you really want to master the art of writing a winning cover letter , then follow our step-by-step cove letter writing guide below.

How to write a HR Assistant cover letter

Here’s how to write your own winning HR Assistant cover letter

Write your cover letter in the body of an email/message

When writing your HR Assistant cover letter, it’s best to type the content into the body of your email (or the job site messaging system) and not to attach the cover letter as a separate document.

This ensures that your cover letter gets seen as soon as a recruiter or employer opens your message.

If you attach the cover letter as a document, you’re making the reader go through an unnecessary step of opening the document before reading it.

If it’s in the body of the message itself, it will be seen instantly, which hugely increases the chances of it being read.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your CV, you should sign off with a professional signature.

This will give your cover letter a slick appearance and also give the recruiter all of the necessary contact information they need to get in touch with you.

The information to add should include:

• A friendly sign off – e.g. “Kindest regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network –  e.g. LinkedIn

Here is an example signature;

Warm regards,

Jill North IT Project Manager 078837437373 [email protected] LinkedIn

Quick tip: To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate documents that you could copy in.

What to include in your HR Assistant cover letter

So, what type of information should you write about in your HR Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

HR Assistant cover letter templates

Copy and paste these HR Assistant cover letter templates to get a head start on your own.

I hope you’re well.

I am excited to apply for the Graduate HR Assistant position at Markson Manufacturing. As a recent HR graduate with a passion for people management, I am eager to support your dynamic team and ensure a seamless recruitment process.

During my studies, I excelled in courses on talent acquisition and employee onboarding. Additionally, I completed a 3-month internship at Benson Beds where I streamlined the hiring process by implementing an applicant tracking system, resulting in a 20% reduction in time-to-hire. I have a keen eye for detail, which I developed during my time as a project coordinator for the Manchester University Student’s Union. I efficiently organised schedules and handled data entry for project milestones, ensuring project completion within deadlines.

I am available for an interview at your earliest convenience. I look forward to discussing how my skills and enthusiasm will add value to Markson Manufacturing’s HR department.

Kind regards,

Sally Allbright ¦ 07777777777 ¦ [email protected]

I hope this email finds you well.

As an experienced HR Assistant, I am thrilled to apply to join the HR team at SanTech, a company at the forefront of technological advancements. I am confident my strong organisational and interpersonal skills align perfectly with your HR team’s needs.

In my previous role at Software Solutions, I played a crucial part in enhancing employee engagement. I initiated and led team-building events that boosted employee satisfaction by 15% within six months. Furthermore, I implemented a HR information system during a summer internship at JLeap, streamlining record-keeping and increasing data accuracy by 20%. My adaptable and proactive nature allowed me to support various HR functions, including benefits administration and performance management.

I am excited about the opportunity to contribute my expertise to SanTech’s innovative culture. I am available for an interview and eager to discuss how I can foster a motivated and productive workforce.

All the best,

Ben Browning ¦ 07777777777 ¦ [email protected]

I hope this email finds you well. I am delighted to apply for the Senior HR Assistant role at Nuffield Health and, with 15+ years of experience and Level 5 CIPD qualification, I believe I would be a good fit for the role.

As an accomplished HR professional, I have a track record of implementing successful talent acquisition strategies. At Credence Hospitals, I devised a targeted recruitment campaign that reduced time-to-fill critical positions by 30%. I am also well-versed in handling employee relations, regularly resolving complex employee conflicts with empathy and fairness, resulting in improved team collaboration. My expertise in HRIS systems enables me to streamline processes, as evidenced by my role at Treffel Pharma, where I automated performance appraisals, saving 15 hours of administrative work per month.

I am excited to contribute my skills to Nuffield Health’s mission of providing outstanding private healthcare services. I am available for an interview to discuss how my HR acumen aligns with your organisation’s needs.

Chitra Miles ¦ 07777777777 ¦ [email protected]

Writing an impressive cover letter is a crucial step in landing a HR Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

Professional HR Assistant Cover Letter Examples for 2024

Your HR assistant cover letter must emphasize your interpersonal skills. Show how you've facilitated smooth communication in previous roles. Demonstrate your organizational prowess and attention to detail. Your ability to handle HR documentation efficiently will set you apart.

Cover Letter Guide

HR Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience HR Assistant Cover Letter

Key Takeaways

You've found the perfect HR assistant job and your resume is ready. But, there's a catch—you need a standout cover letter. This isn't just a repeat of your resume. Your cover letter should be a one-page narrative of your top professional achievement, engaging without sliding into clichés. Craft a story that's as formal as it is personal, highlighting what you're proudest of. Let's tackle the challenge together and ensure your cover letter opens the door to your desired role.

• Create a hr assistant cover letter to persuade the recruiters you're the best candidate for the role;
• Use industry-leading hr assistant cover letter templates and examples to save time;
• Dedicate your hr assistant cover letter space to your best achievement;
• Make sure your hr assistant cover letter meets recruiters' expectations and standards.

Avoid starting at the blank page for hours by using Enhancv's AI - just upload your resume and your hr assistant cover letter will be ready for you to (tweak and) submit for your dream job.

If the hr assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• HR Assistant resume guide and example
• HR Project Manager cover letter example
• Diversity And Inclusion Manager cover letter example
• HR Program Manager cover letter example
• Corporate Recruiter cover letter example
• HR Generalist cover letter example
• Problem Manager cover letter example
• Recruitment Manager cover letter example
• Chief Of Staff cover letter example
• Human Resources Consultant cover letter example
• HR Manager cover letter example

HR Assistant cover letter example

Timothy Duncan

Las Vegas, NV

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific achievements, such as the '12% reduction in time lost during the recruitment phase', provides concrete evidence of the candidate's capabilities and impact in previous roles.
• Diversity in Recruitment: Highlighting the successful recruitment of talent from over '30+ nationalities' showcases the applicant's commitment to diversity and their ability to handle culturally nuanced recruitment, which is valuable in a global business environment.
• Track Record in Specialized Recruitment: Drawing attention to the targeted recruitment campaign where 'over 40 marketing specialists for multi-billion dollar enterprises' were hired demonstrates the candidate's proficiency in specialized recruitment and their understanding of the sector-specific talent requirements.

The must-have sections and format of your hr assistant cover letter

When writing your hr assistant cover letter, keep in mind that it'll only be read by the recruiters and not the Applicant Tracker System (or software used to assess your profile). That's why you should structure your content with a/an:

• Header (apart from your contact information, include your name, the role you're applying for, and the date);
• Personalized salutation;
• Opening paragraph to win the recruiters over;
• Middle paragraph with key details;
• Closing that starts from clichés;
• Sign off (that's not mandatory).

Industry standards dictate your paragraphs to be single-spaced and to wrap your content in a one-inch margin. Designing your hr assistant cover letter, refer to one of our templates , which automatically takes care of the spacing and margins.

Choose the same font for your hr assistant cover letter as you did for your resume : the likes of Lato and Bitter would help you to stand out in a sea of cover letters in Arial or Times New Roman.

Export your whole hr assistant cover letter from our builder in PDF to keep the same formatting and image quality.

The top sections on a hr assistant cover letter

• Header with Contact Information: Includes your name, address, phone number, email, and the date, which are crucial for the recruiter to reach out to you for an interview and demonstrates your attention to detail—important for HR roles.
• Salutation: Addresses the recruiter or hiring manager directly by name (if known), showing your ability to personalize communication and build professional relationships, a key skill for HR assistants.
• Introduction: Briefly introduces yourself, expresses your enthusiasm for the HR assistant role, and mentions how you learned about the job opportunity, setting the stage for a personal connection and demonstrating your interest in the company.
• Body Paragraph(s): Highlights your relevant HR experience, skills in managing administrative tasks, understanding of confidentiality principles, and any HR certifications or training, showcasing your qualification for the position and your understanding of its requirements.
• Closing and Call to Action: Politely wraps up your cover letter, reiterates your interest in the HR assistant role, thanks the recruiter for considering your application, and includes a call to action, such as stating your availability for an interview, emphasizing your proactive approach and effective communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Understanding of HR laws and practices: Knowledge of labor laws and HR methodologies is crucial to ensure compliance and best practices in hiring and employee management.
• Strong organizational skills: An HR assistant needs to manage multiple tasks efficiently, such as scheduling interviews, maintaining employee records, and organizing training sessions.
• Excellent communication abilities: Both written and verbal communication skills are necessary for corresponding with job candidates, coordinating with department heads, and assisting with employee inquiries.
• Discretion and confidentiality: Handling sensitive employee information requires a high level of discretion and commitment to maintaining confidentiality.
• Proficiency with HRIS and office software: Recruiter priorities often include familiarity with Human Resources Information Systems (HRIS) and proficiency in office software like Microsoft Office Suite for data management and reporting.
• Empathy and interpersonal skills: Being the first point of contact for employees, an HR assistant must possess empathy and strong interpersonal skills to create a welcoming and supportive environment.

How to address hiring managers in your hr assistant cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your hr assistant cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Job Title] Search Committee,
• Dear [First Name] [Last Name],

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your hr assistant cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your hr assistant cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your hr assistant cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your hr assistant cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

Storytelling in the middle (or body) of your hr assistant cover letter

You've got your whole resume sorted, detailing your achievements and skills. What else can you write in your hr assistant cover letter ?

For starters, take the time to re-assess the job requirements and re-discover the most crucial skills and requirements (or keywords).

After making a list of these important keywords, look back on your experience to select just one of your past accomplishments.

Choose the achievement that is the most noteworthy, relevant to the role, and matches the required skills.

Use the next between three and six paragraphs to narrate how:

• you've grown your skill set, thanks to your achievement;
• you'd use the know-how you've gained in your new role;
• your accomplishment could help your potential employers grow.

Remember that recruiters don't need a retelling of your whole resume, but want to find out what makes you, you.

Thinking about the closing paragraph of your hr assistant cover letter

Before your signature, you have extra space to close off your hr assistant cover letter .

Use it to either make a promise or look to the future.

Remind recruiters how invaluable of a candidate you are by showing what you plan to achieve in the role.

Also, note your availability for a potential next meeting (in person or over the telephone).

By showing recruiters that you're thinking about the future, you'd come off as both interested in the opportunity and responsible.

Lacking experience: here's how to write your hr assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your hr assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Turning your hr assistant cover letter into a success is all about staying authentic to yourself and relevant to the job:

• Be creative with your hr assistant cover letter introduction by stating something you enjoy about the company (that is genuine) or about your skill set (to get the recruiters' interested);
• Use single spacing and have a one-inch margin wrapping all around the content of your hr assistant cover letter;
• Select just one past achievement from your career or life to tell a story of how you've obtained job-crucial skills and how they'd be beneficial to the role;
• The finishing paragraph of your hr assistant cover letter doesn't necessarily have to be a signature but could be a promise of what you plan to achieve in the role;
• Instead of focusing on your lack of experience, spotlight your transferable skills, one relevant achievement, and career dreams.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

Note to Recruiters on LinkedIn: How to Write a Professional Note That Gets Noticed

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HR Assistant cover letter example

Cover letter header

Cover letter greeting/salutation, cover letter introduction, cover letter body, cover letter conclusion, cover letter sign-off phrase.

What goes into making a great HR assistant cover letter? Some people think of Human Resources as the office where they go to update their tax forms, choose an insurance plan, or (God forbid) get a talking-to about appropriate workplace behavior. 

But HR is a fast-changing field that is increasingly proactive and less reactive, not just putting out fires but preventing the fires from starting in the first place. HR professionals are not there just to implement directives from management, but to play a leading role in long-term strategic planning, in employee recruiting and retention, training and development, performance appraisal and rewards.

HR professionals are responsible for managing a company’s most important asset, its human capital. They deal with issues involving new hires, departures, salary and benefits, and they are a key liaison in facilitating communications between management and staff. 

According to Glassdoor , human resources assistants earn an average annual base pay of $41,379. According to Payscale , HR assistants make an average of $17.35 an hour. 

But according to the U.S. Bureau of Labor Statistics , human resources specialists of all kinds earned median annual pay of $63,490 in 2020. The BLS projects job growth for these specialists of 10% from 2020 through 2030, which is about average for all occupations.

Many Human Resources departments play a key role in recruiting new talent, processing job applications and interviewing job candidates. So if you work in this field, you may be intimately familiar with what a good job application entails. 

It starts with just two one-page documents, a resume and a cover letter. Resume.io, a leading provider of templates for these documents and occupation-specific advice on how to prepare them, has published several guides on resume preparation for HR workers. But to get a job in this field, you’ll also need a cover letter to go with your resume. And that’s what we’ll discuss in this guide, specifically:

Why an HR assistant needs a cover letter

• How to structure and write an HR assistant cover letter
• How to design an eye-pleasing HR assistant cover letter

The psychology of writing a persuasive cover letter

• Common cover letter mistakes that you need to avoid

Let’s dive in.

A resume without a cover letter is like a hammer without nails — you’ve got half of what you need, but it’s hard to get anything accomplished.

It’s important to understand that except in rare cases, a cover letter is not optional. Although there are a handful of employers that for some reason prefer to receive a resume only, in most cases a cover letter is considered an essential part of a job application. So if you don’t include one, employers have an excellent reason to ignore you.

In fact, one recent survey of hiring managers found that the failure to include a cover letter is among the top reasons resumes are rejected.

It’s true that resumes and cover letters often include much of the same material, including work experience, education and job skills. However, a resume is a relatively impersonal document that isn’t addressed to anyone, doesn’t include the word “you,” and often doesn’t even contain complete sentences.

A cover letter, on the other hand, is an attempt to establish a personal relationship with a hiring manager — the very person whose help you need to get the job. A good cover letter is addressed to a recruiter by name, and it speaks to the needs of the employer and describes how the job applicant can help fill those needs. 

A cover letter enables you to tell stories about your past successes in your field. And it enables you to showcase your personality, passion, likeability and perhaps even sense of humor — all of which can endear you to a recruiter in a way that a resume cannot.

Unless you’re specifically asked not to, always include a cover letter with a resume. If well-written, correctly structured and attractively designed, a cover letter can only increase your chances of getting the job.

For additional inspiration, here are some cover letter writing guides for Human Resources professionals and related fields:

• HR cover letter example
• Recruiter cover letter example
• HR assistant cover letter example
• Human Resources cover letter example
• Consulting cover letter example
• Office Administrator cover letter example
• Administrative assistant cover letter example
• Office administrator cover letter example
• Office assistant cover letter example

How to structure and write your cover letter

Cover letters are not necessarily easy to write, but they have a defined structure that’s easy to follow. A cover letter should almost always be one page only, a maximum of 400 words, so you need to choose your words wisely. Use this blueprint to build your cover letter on the proper framework:

• Greeting/salutation
• Introduction

The top of your letter should have a header (once known as a letterhead) that contains your name, occupation, address, phone and email. 

Sometimes people omit their snail-mail addresses, which are rarely used these days, but the employer you’re targeting may have legitimate reasons for wanting to know where you live. And sometimes people add additional material like the URL of their LinkedIn profiles.

The obvious reason for the header is so that employers know how to contact you if they’re interested. But the header also serves an important function as an attractive design element on your page. 

Your header may include a splash of color (but don’t overdo it) and an eye-pleasing use of typography and layout. The header gives you an opportunity to provide critical information in a format that makes the entire page look better. 

Align document styles

Your resume and cover letter should be a “matching set,” designed to go together, so they should have a similar visual style. You should use the same fonts, colors and other formatting choices in both documents. This will give your job application package a visual brand and will demonstrate that you pay attention to detail. 

Headers on resumes and cover letters should be similar if not identical, so make your header choices carefully. We recommend that you use a professionally designed template for both that ensures a uniformity of style.

The cover letter greeting is the line in your letter that says “Dear Mr. [last name]” or “Dear Ms. [last name]” — usually with a colon at the end rather than a comma in business correspondence.

It’s always a good idea to find out the name of the appropriate person to address when sending a cover letter. Help-wanted posts often don’t include the name of the hiring manager, and so applicants frequently write more generic salutations like “Greetings Acme Corp.” or “Dear Hiring Department.” This is acceptable if there’s no way around it, but it’s not ideal. 

If a web search doesn’t turn up the name of the person who is processing the applications for the job you want, consider making a phone call to the company to find out. It shows professionalism, respect and attention to detail on your part if you’ve gone to the trouble of finding out the name of the right person to address. 

Dear Ms. Liddle,

The first paragraph of your letter, the cover letter introduction, is possibly the most important — because it determines whether the recipient will keep reading or not. Busy recruiters spend just a few seconds reviewing a cover letter, and they’re often looking for any excuse to set it aside. You won’t give them that excuse if you write a compelling, provocative first paragraph that virtually compels them to read on.

Your first paragraph should both identify the job you’re seeking and make an intriguing opening statement about why you’re the right person for the job. Whether you have years of experience as an HR assistant or you’re still in college, you need to identify your most important qualification and mention it here.

Here’s a sample cover letter introduction:

My four-year tenure as an HR Assistant with Pondmill Construction threw every conceivable people challenge my way – we merged with another business, restructured the management team, eliminated redundancies, revamped the training, undertook a national H&S audit, and began automating our HR functions.

The central two or three paragraphs of your letter must expand on this introduction by fleshing out your critical job qualifications, leading with the most important first. Usually this will involve your on-the-job experience, though if you have little or none, it may be better to start with your education and/or any certifications you hold.

In discussing past jobs, don’t just say where you worked or for how long, but be specific about your achievements, using facts and figures where possible. Try to include at least one anecdote about a difficult challenge you faced in the past, what action you took to resolve it and how you achieved a successful outcome.

It’s often helpful to mention the name of the company you’re writing to, anything you may know about the competitive challenges it faces, and the skills you can bring to the table to help the company solve its problems. This adds value by showing that you’re not just mass-mailing the same cover letter to 100 employers, but that you’re interested in this company specifically.

Here’s a sample cover letter body:

I strive to guide my colleagues through everything that work throws their way – with sound planning, thoughtful communication and effective execution. HR’s knowledge of people matters has to be encyclopedic because the range of demands on our service are so varied. As you will be embarking on an imminent restructuring, my experience with Pondmill will prove instrumental. HR is a bastion of calm advice and reflection when everything around is fluid and uncertain. I have conducted appraisal processes with 120+ people, planned the restructuring of purchasing and supply departments, managed an end-to-end redundancy process with 40 employees and was awarded a 15% annual bonus for my efforts. I am a keen student of HR practice, having received my degree in Human Resource Management from Boston University, and I’ve since taken over 25 courses, with a particular interest in how technology is changing the people function. I ran a mobile comms training course at Pondmill, which resulted in people spending 23% less time in meetings. I left Pondmill due to my family relocation to Seattle, and I understand from a couple of industry contacts that Galton Construction is a similar family-run business. Past colleagues would describe me as reliable, adaptable, tech-savvy and curious.

Wrap up your cover letter with a conclusion: a thank you and a call to action — for example, say that you are looking forward to a response, that you would be happy to talk on the phone, that you would be delighted to come in for an interview, etc. 

Plant the thought that your reader should do something as a result of your letter, and not just lay it aside. You need some kind of follow-up for your letter to succeed, and it’s helpful to suggest that some next step be taken.

Here’s a sample cover letter conclusion:

I would love the opportunity of an interview to learn more about your HR challenges.

No need to overthink this part: Type “Sincerely,” add a return, and type your full name. Feel free to use a phrase other than “Sincerely” if you wish, but keep it simple and professional. 

Sincerely, Gerard Rodriguez

How to design an attractive cover letter

Like a gourmet chef who delivers a dish that’s not only delicious but looks great, bear in mind that presentation matters when creating a cover letter. Follow these tips to make sure your good writing isn’t ruined by bad design.

• Use a font that’s easy to read and doesn’t look strange in any way. Take a moment to read our suggestions on the best fonts for cover letters.
• Use a font size between 10 and 12 points. Too small and it’s hard to read, too large and it looks childish. Do not try to cram a wordy letter onto one page by reducing the font size — cut the fat from your text first.
• Align text left, not justified from margin to margin. Justified text looks fine in books, but flush-left text is best for short letters to avoid a blocky look.
• Keep paragraphs short. Don’t indent them, and leave a space between them. Short paragraphs are easier to read. Like this one.
• Use 1-inch margins on the top, bottom, left and right. Wider margins are also acceptable in some letter designs, but tiny margins make a letter look too cramped.
• Save your letter as a PDF. It might seem logical to paste your cover letter into the body of an email, with a resume attached, but it’s better to attach both as PDFs, or otherwise all your careful formatting is going to go to hell. PDFs preserve the formatting of all documents so they look the same on any device, while other file types can make your text jump all over the place.
• Use a professional cover letter template. Using a pre-designed template can save you a world of hurt on all the issues mentioned above.

It’s possible to write a cover letter that YOU think is perfect, but then the person you send it to just isn’t impressed. How do you defeat this disconnect, where what looks like a perfectly aimed arrow totally misses the target? You factor in the psychology of the reader that will view your cover letter on the other end.

First of all, it’s not always possible to knock a jaded recruiter off his seat with a one-page letter. Sometimes your job qualifications just aren’t going to make the grade, no matter how well you write. 

But at times, candidates who are less qualified than others get the job just because they’re better writers. And that doesn’t mean they write florid prose worthy of literature prizes — it means they’re more effective at the art of persuasion.

There are said to be three reasons for writing — to inform, to entertain and to persuade. Your letter, ideally, should do a little of all three.

Persuasive writers tend to use direct language, as if speaking to another person face to face. They are skilled at creating rapport with their readers, and at establishing their authority by the competence that imbues their confidence.

Persuasive writers are not focused on their own needs, but on the needs of the people they need to persuade. Remember that you are not writing this letter to convince anyone that you need a job. You are writing to convince the company that you can help improve its processes in a way that will make the company stronger and ultimately improve its bottom line.

Always try to put yourself in your reader’s shoes, and imagine that you are the hiring manager who is receiving this letter. Would you like the person who wrote it? Would you want to meet that person, and perhaps work with him or her for years to come?

Nobody wants to hire someone they don’t like, no matter how well-qualified that person may be. So you need to come across as both competent and likable, and you need to make sure you don’t strike any sour notes. 

How (not) to write a bad cover letter

There are many ways to write a bad cover letter, all of them tested and true — and doomed to fail. Here are some of them:

• Typos and other writing mistakes. Nobody is looking for an HR assistant who can’t write a one-page letter without typos, grammatical errors or basic mistakes in punctuation. If this is not your long suit, find an editor to review your letter.
• Clichés that are “old as the hills.” If you’re a “team player” who “thinks outside the box”, delete the first draft of your letter and write another in original language that you haven’t read anywhere else before.
• One letter, 100 copies. A cover letter is not a one-size-fits-all document that you write once and send out for the rest of your life. Tailor each letter to each employer.
• Design fails. So you’ve crammed your 800-word letter onto one page by micro-sizing the font, minimizing the margins and banning all paragraph breaks? The chances are good that the recruiter won’t even bother to read it.

Key takeaways

• Jobs for HR assistants are expected to grow 10% in the next decade, but you'll need a superior pitch to compete for the best jobs.
• Unless you’re specifically asked not to, always include a cover letter with a resume.
• Follow the blueprint for good letter structure and you’ll be building on a proven foundation.
• Follow the principles for good design to make your letter look as good as it reads.
• Put yourself in your reader’s shoes to write a persuasive letter with irresistible appeal.
• Avoid common fails like typos, clichés and bad design that will doom your letter at a glance.
• Use a professional cover letter template that takes care of all the design issues so that you can focus on the content.

Best of luck in your job search!

Free professionally designed templates

Human Resources (HR) Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• How To Write a Human Resources (HR) Cover Letter
• Cover Letter Text Examples

When writing your human resources (HR) cover letter, focus on how you can help raise staff morale and performance for the organization that posted the job. Also, emphasize your related skills like recruiting, talent development, or conflict resolution.

This guide will help you write a cover letter that gets you interviews for your next job in HR.

Human Resources Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

How To Write a Human Resources Cover Letter

An effective HR cover letter usually has five sections, outlined below. When possible, connect each section back to the organization and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, organization, and contact information (when available)

Note: Feel free to add a professional title to your contact header, as in the example below. In many cases, you can copy over the title from your resume profile summary. By including a title, you’ll set a clear focus and show hiring managers that you are among the HR applicants they’re looking for.

John Smith Human Resource Manager | [email protected] | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

February 9, 2024

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

2. Salutation

When possible, address your recipient by name – this is the quickest way to show you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Ms. Sally Peters,

Dear XYZ Corporation Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by starting your letter with a clear example of your success in HR. What’s one key way you’ve helped elevate the employee experience in your career so far? For instance, maybe you recently launched an incentive program that increased engagement and talent retention by a high percentage. Choose a highlight you can then connect to your main strengths and overall candidacy for the advertised HR role.

At ABC Company, I trained a 50-member management team on interviewing techniques, teaching best practices through coaching sessions and group workshops, resulting in successful hiring decisions. Combining my organizational skills with excellent interpersonal abilities, I became an employee leader in my company. I look forward to bringing that same work ethic to XYZ Corporation as an HR generalist.

4. Body paragraph(s)

Use the main section of your cover letter to tell why the job or employer interests you and why you feel you’re a good fit. For example, maybe the role focuses on benefits administration, an area in which you excel. Or perhaps the company values staff training and development, and you’re eager to return to that type of work culture. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your skills or achievements , possibly as bullet points.

The key factor that attracted me to the human resource officer role at The Big Company is the firm’s approach to employee well-being, which aims to improve staff retention. I could thrive in such a dedicated and high-performing environment.

If offered a role at The Big Company, I will help take your team’s success rate to even greater heights. My previous accomplishments within the sector include:

• 45% reduction in company turnover rate as a result of the introduction of employee wellness and incentive programs.
• 30% speed increase in applicant processing time.

5. Call to action

Finally, request an interview for the position. Consider briefly restating your HR skills and eagerness to advance the organization’s short- and long-term goals. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing further how my unique skills and dedication to HR can help your team, and I am available for an interview at your convenience.

Kate Miller

Human Resources Cover Letter Tips

1. keep it concise.

Your cover letter should be short and focused. Even more than the resume (which may have recent non-HR work), center your cover letter on whatever details most qualify you for the job opening at hand. Limit the document to one page (or around 250 words) and resist the urge to tell your whole career story. Give just enough detail to pique hiring managers’ interest so they take a closer look at your resume.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new [title] position.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the job fair last week.”

3. Showcase your relevant strengths

Add a short list of bullet points describing your success in other key HR work areas, like new employee onboarding, cost reduction, or succession planning. Use this section to show your talent for helping an employer balance staff interests and business objectives.

Some of my previous successes include:

• Identifying and implementing payroll software that cut company costs by $5,000 per month.
• Coordinating a health fair to launch a new employee wellness program and raise awareness regarding employee health.
• Helping revise new-hire orientation to include a warm welcome and provide critical company resources for onboarding employees.

Human Resources Text-Only Cover Letter Templates and Examples

Olivia Jones Human Resources | [email protected] | (123) 456-7890 | 555 Main St., Cleveland, OH 09876

January 25, 2024

Damon Smith Hiring Manager XYZ Corporation (987) 654-3210 [email protected]

Dear Mr. Smith,

With my two years of experience as a Human Resources Assistant, I have grown and developed my HR knowledge and abilities. I believe the position of Human Resources Generalist at XYZ Corporation will help further my growth in human resources.

I’d love to speak more with you about my previous successes and how I can make a positive contribution to your company. Please feel free to contact me with a meeting time that works well for you.

Best regards,

Olivia Jones

Kate Miller Human Resource Officer | [email protected] | (134) 634-9789 | 234 Job St., Houston, TX 77022

Sally Peters Senior Hiring Manager The Big Company (934) 304-8264 [email protected]

I am a Human Resource Management graduate with seven years of experience at The Medium Company. During my time at The Medium Company, I implemented a highly successful incentive program, which resulted in a 28% improvement in employee satisfaction. I believe this is a great example of my initiative and the benefits I could bring to The Big Company team.

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

Human Resources Cover Letter Frequently Asked Questions

What’s the most important part of a cover letter -.

Any explanation you give for why the specific job opening or employer interests you. These details distinguish the cover letter from your resume and other application materials and can get you past applicant tracking systems . They also set the stage for a good interview discussion about how you fit the role and the office’s work culture.

What should my cover letter’s design look like? -

Your cover letter’s design should look like your resume’s design. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins.

Is it OK to bold words in a cover letter? -

Yes, but only sparingly. Consider bolding the keywords or brief phrases that start each bullet point as a way to further emphasize your work highlights. But generally avoid having bold text in your body paragraphs, as it’s unnecessary and can distract the hiring manager.

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• Cover Letter

Human Resources Assistant   Cover Letter

Human resources assistant cover letter (with examples).

Writing a clear and concise cover letter is the first step to getting hired, landing your dream job in human resources , and reaching your biggest career goals. Hiring managers, especially those hiring human resources assistants, will be looking to your cover letter to understand your work experience, professional skill sets, and personality.

Human resource assistant cover letters are a great platform for illustrating your expertise in maintaining records, collecting data, and providing information to customers. In your cover letter, your ultimate goal is to emphasize your interest and portray how you’ll be the best professional for the job.

Although human resource assistants can work in various professional industries, the job responsibilities generally remain the same. Human resource assistants are typically tasked with performing administrative work and clerical duties , offering support to staff members, and assisting with staff recruitment and payroll processing.

No matter the industry, human resource assistants tend to encounter a lot of competition during the hiring process. Therefore, a well-written cover letter is essential to “selling yourself” and making a great first impression on hiring managers and prospective employers.

Writing a perfect cover letter to submit along with your professional resume and job application will help you stand out among a large pool of applicants and up your chances of getting hired and having a smooth employee onboarding experience.

The best human resource assistant cover letters reiterate and emphasize the skills and experiences listed in a standard resume or CV while also conveying a job applicant’s passion, personality, and career goals.

Human resource assistants should aim to highlight their integrity and organizational skills as well as their proficiency in completing procedures and background checks and their experience managing payroll and personnel files.

By following a cover letter template , you’ll stand out to hiring managers and make a great first impression on established human resources managers and prospective employers.

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Parts of a Human Resources Assistant Cover Letter

A human resource assistant cover letter should heavily focus on an applicant's previous experience, education, and interpersonal skills . Cover letters highlighting key qualifications and job-specific skill sets are more often selected to advance in the application process.

Since human resource assistant careers can be extremely competitive, holding a Bachelor’s degree or specialized human resources certification can put you ahead of the competition. Highlighting your advanced education, especially from a top-tier business, human resources management, or communication college, is an essential part of a perfect human resources assistant cover letter.

Almost equally as important as relevant education is practical work experience.

When hiring human resources assistants, job recruiters look for applicants who have relevant work or internship experience .

Professionals who have experience managing new employee paperwork and orientation, assisting with staff recruitment, managing short-term disability claims, verifying payroll, processing employee status changes, and providing office support are more likely to advance in the hiring process.

When writing your cover letter, especially if you’re looking to change careers , it is imperative that you discuss your past experience and related job responsibilities. For example, if you previously held a position as an administrative assistant, customer service representative , or human resources coordinator , you should reiterate that in your cover letter.

Generally, your cover letter should be a one-page correspondence that highlights your key qualifications and explains why you’re the best candidate for the role. The trick to writing a perfect cover letter is properly structuring the professional document so that it is both easy to read and informative.

A great cover letter is typically composed of:

A professional header in which you professionally address the hiring manager .

A compelling introduction paragraph.

A dense body paragraph that focuses on education, previous experience, office and interpersonal skills, resume achievements, and interest in the position.

A conclusion that offers a proposal or shows why you’re the best-suited candidate for the role .

A professional salutation and signature.

In addition to following this professional outline, job-seekers applying for employment opportunities as human resources assistants should always double-check their cover letter before submitting their job application. Proofreading will help eliminate typos and grammatical errors and ensure you put your best foot forward and make a lasting first impression.

Generally, cover letters should be between three and four paragraphs long — and definitely less than one page. The business document should also be formatted with standard one-inch page margins, written in a generic font, like Times New Roman, and organized into well-structured and grammatically correct sentences and paragraphs.

Human Resources Assistant Cover Letter Opening

The opening lines of a human resources assistant cover letter are, perhaps, the most important element of the job application letter. The opening paragraph of a human resources assistant cover letter should be interesting, informative, and attention-grabbing.

In the opening paragraph, your goal is to introduce yourself , state your interest in the role that you’re applying to, and convey your enthusiasm. The opening of a perfect cover letter should be clear, concise, and to the point.

The amount of time and consideration a hiring manager spends reviewing your application is often directly linked to the success of the opening lines of your cover letter.

Having the perfect opening paragraph will convince the hiring manager of your interest, compel them to keep reading the rest of your cover letter, and even lead them to spend more time reviewing your job application.

In addition to perfectly crafting the first few lines of your cover letter, you should also be sure to include a professional header, just as you would in any other business document, and appropriately address the hiring manager .

Here’s a great example of how a successful human resources assistant cover letter might begin:

Erin O’Connor Human Resources Manager Pharm Industries 100 Leonardo Drive New York, NY 10077 Dear Ms. O’Connor, I am very excited at the prospect of working as a Human Resources Assistant at Pharm Industries. With two years of experience in human resources and a bachelor’s of arts degree in business management, I am confident that I am a good fit for this position. My background and training in office administration, staff recruitment, organizational development, and employee relations have equipped me with the necessary skills to succeed in this role, and help grows and enriches Parm Industries’ human resources department. I am passionate about using my human resources expertise to streamline procedures and offer employees the best possible support.

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Human resources assistant cover letter body.

The middle few paragraphs of your cover letter are where you can really personalize the letter and let your specific skills, knowledge, and qualifications shine. In the body of your human resources assistant cover letter, you should summarize the skills and qualifications listed on your resume and reference the requirements listed in the job description.

The body of your human resources assistant cover letter is a great place to discuss specific human resources projects you have worked on, illustrate your administrative and clerical abilities, and explain your experience in completing work related to recruitment, training, compensation, and benefits, employee relations, and organizational development.

Since human resources assistants are generally entry-level employees who are tasked with assisting human resource managers and an organization’s workforce, job-seekers must be detail-oriented, organized, dedicated to a career in human resources, and have top-notch communication skills .

The body paragraphs of your cover letter are a great area to call attention to these skills.

If you have a professional connection at the company you’re applying to who recommended you for the role or who can vouch for your skills, it might also be a good idea to include that in the body of your cover letter. Adding an employee referral to your cover letter can result in a faster response rate and a more efficient hiring process.

Here’s a great example of what the body of a human resources assistant cover letter might look like:

As a Human Resources Assistant with Hardy Technologies, I helped revamp the onboarding and hiring process by implementing a simple and standardized application procedure. I was responsible for calling applicants, conducting preliminary phone interviews , running background checks, and checking employee references. My efforts translated to a lower turnover rate for new hires and higher efficiency rates in virtually all company departments. In addition to assisting with staff recruitment, I am highly skilled performing clerical duties and fostering professional relationships with employees. I often helped to resolve employee disputes and used staff feedback to make positive workplace changes and improve organizational development efforts. My knowledge of modern human resources practices, as well as my refined interpersonal skills, including great customer service and organizational skills , will be a great asset to Pharm Industries.

Human Resources Assistant Cover Letter Closing Lines

The closing lines of your human resources assistant cover letter should bring your letter full circle by wrapping up any loose ends, summarizing your skills and interest, and emphasizing your eagerness to discuss to interview for the position and continue on in the hiring process.

The best cover letters end by asking for a phone or in-person interview . The closing lines of a human resources assistant cover letter are also a great place to share a proposal you hope to implement if hired. Sharing a staff recruitment proposal that’s too good to pass up can be a surefire way to pique a potential employer’s interest.

Conveying your enthusiasm for the role and thanking the hiring manager for their time spent reviewing your cover letter and job application will also up your chances of getting a callback and landing an in-person job interview.

Lastly, make sure you close your human resources assistant cover letter with an appropriate salutation and a professional signature that includes your contact information.

An excellent way of closing your human resources assistant cover letter is like this:

My passion and excitement for this role are rooted in deep admiration for the human resources strategies employed at Pharm Industries. I look forward to speaking with you more about my qualifications and how I could benefit Prarm Industries’ mission. Thank you in advance for your consideration. Kind regards, Bentley Smith (917) 234-8756 [email protected]

Example of a Human Resources Assistant Cover Letter

If you’re on the hunt for a rewarding career in human resources, landing a job as a human resources assistant is a great way to gain experience and break into the industry.

Using a cover letter template when composing and submitting your job application could help you land a role as a human resources assistant and work your way up to higher-paying human resources management roles.

Here’s a great example of a professional and properly formatted human resources assistant cover letter:

Erin O’Connor Human Resources Manager Pharm Industries 100 Leonardo Drive New York, NY 10077 Dear Ms. O’Connor, I am very excited at the prospect of working as a Human Resources Assistant at Pharm Industries. With two years of experience in human resources and a bachelor’s of arts degree in business management, I am confident that I am a good fit for this position. My background and training in office administration, staff recruitment, organizational development, and employee relations have equipped me with the necessary skills to succeed in this role, and help grows and enriches Parm Industries’ human resources department. I am passionate about using my human resources expertise to streamline procedures and offer employees the best possible support. As a Human Resources Assistant with Hardy Technologies, I helped revamp the onboarding and hiring process by implementing a simple and standardized application procedure. I was responsible for calling applicants, conducting preliminary phone interviews , running background checks , and checking employee references. My efforts translated to a lower turnover rate for new hires and higher efficiency rates in virtually all company departments. In addition to assisting with staff recruitment, I am highly skilled performing clerical duties and fostering professional relationships with employees. I often helped to resolve employee disputes and used staff feedback to make positive workplace changes and improve organizational development efforts. My knowledge of modern human resources practices, as well as my refined interpersonal skills, including great customer service and organizational skills, will be a great asset to Pharm Industries. My passion and excitement for this role are rooted in deep admiration for the human resources strategies employed at Pharm Industries. I look forward to speaking with you more about my qualifications and how I could benefit Prarm Industries’ mission. Thank you in advance for your consideration. Kind regards, Bentley Smith (917) 234-8756 [email protected]

Tips for Writing a Human Resources Assistant Cover Letter

At the end of the day, writing a cover letter can be quite similar across a broad range of professional industries. For a human resources assistant cover letter in particular, though, there are a few things you need to keep in mind in order to write a professional and compelling cover letter.

Here are the top three tips all applicants should follow in order to write an effective cover letter and land a competitive and top-notch career as a human resources assistant:

Highlight human resources certifications and relevant schooling. Finding a job as a human resources assistant can be tough since the industry has a high level of competition. Because of this, it’s even more important to highlight key skills, education, and qualifications that will help you stand out from your competitors.

In general, human resources assistants are required to hold a bachelor’s degree in business, human resources management, communication, or a related study. It’s important to highlight your level of education in your cover letter, as well as any job-specific certifications you may hold, to stand out and impress hiring managers .

Illustrate how you will offer staff support. Above all else, human resources assistants are tasked with supporting an organization’s staff. Having top-notch interpersonal skills in addition to the required qualifications will help set you apart from other job-seekers.

Illustrating how you’ll help a business run smoothly by supporting employees on a clerical level, performing administrative duties, and assisting with recruiting, payroll, and other human resources projects will emphasize your interest in the job and show how you’re the best applicant for the role.

Discuss experience in recruitment, training, compensation, and benefits, employee relations, and organizational development. If you’re looking to build a career in human resources, having relevant experience is key to landing a rewarding gig in the industry.

Although human resources assistants are entry-level employees, they still must be highly skilled in their craft.

Since working in human resources requires extreme organization, quality customer service and interpersonal skills, and an understanding of complex recruitment and training strategies, hiring managers often look for previous professional experience when reading an applicant’s cover letter.

Final Thoughts

If you’re looking to break into the human resources industry and land a job as a human resources assistant, writing a professional and well-written cover letter will help you put your best foot forward and get noticed by hiring managers and prospective employers.

Your cover letter is your first shot at making a positive and impactful first impression. Conveying high-level human resources, office administration, and interpersonal skills are essential to help you get hired as a human resources assistant.

Using the template and tips outlined in this article and structuring your cover letter to emphasize your strengths and career goals will allow you to make a solid first impression and land your dream job as a human resources assistant.

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Human Resources Assistant Cover Letter: Sample & Guide [Entry Level + Senior Jobs]

Create a standout human resources assistant cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Have you ever dreamed of working in Human Resources? Our Human Resources Assistant Cover Letter Guide is here to help you make that dream a reality! With our comprehensive guide, you will learn how to write an amazing cover letter that will stand out from the competition and get you the job you’ve always wanted.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Human Resources Assistant Cover Letter Sample

To: Human Resources Department, XYZ Corporation

From: John Doe

Dear Human Resources Department,

I am writing to apply for the position of Human Resources Assistant at the XYZ Corporation. My background and experience in Human Resources makes me confident that I am the perfect candidate for the position.

I have a Bachelor's Degree in Business Administration and a Master's Degree in Human Resources Management from ABC University. I have spent the last four years working as a Human Resources Assistant at the local ABC company. In this role, I have had the opportunity to become well versed in the recruitment, compensation and benefits, and training and development processes. Additionally, I have become highly proficient in employee relations, conflict resolution, and employee engagement.

I believe my qualifications and experience make me an excellent candidate for the Human Resources Assistant position. I am confident that I can be a valuable asset to the XYZ Corporation, and I am eager to contribute to the success of the Human Resources department.

I am a hardworking, organized, and detail-oriented professional who is committed to going above and beyond to achieve success. I am a team player who is able to work independently and take initiative. I am also able to build relationships and collaborate with colleagues to ensure the smooth running of the department.

I am very excited about the opportunity to apply for the Human Resources Assistant position at the XYZ Corporation. I am confident that I possess the qualifications and experience to be a valuable asset to the Human Resources team. I look forward to hearing from you and discussing the position further.

Sincerely, John Doe

Why Do you Need a Human Resources Assistant Cover Letter?

• A Human Resources Assistant Cover Letter is a great way to introduce yourself to a potential employer and demonstrate your enthusiasm and interest in the role.
• It is an opportunity for you to stand out from other job seekers and highlight your unique qualifications and skills.
• Your cover letter should demonstrate your knowledge of Human Resources and present yourself in a professional manner.
• Your cover letter should also showcase your enthusiasm for the role and your ability to work in a fast-paced environment.
• It is also important to include any relevant experience that you have in Human Resources and other related fields.
• Your cover letter should demonstrate your communication skills, your attention to detail and your ability to think critically.
• Your cover letter should also include any awards and achievements that you have earned in the past.
• Finally, a Human Resources Assistant Cover Letter should demonstrate your commitment to the job and your enthusiasm to learn and grow within the company.

A Few Important Rules To Keep In Mind

• Start your Human Resources Assistant cover letter with a polite salutation.
• Clearly explain why you are writing the letter and what job you are applying for.
• Include specific details about your experience and qualifications that make you an ideal candidate for the role.
• Demonstrate your enthusiasm for the position and the company.
• Highlight any relevant skills or certifications you possess.
• Close the letter with a polite request for an interview.
• Proofread your cover letter carefully for any errors in grammar or spelling.

What's The Best Structure For Human Resources Assistant Cover Letters?

After creating an impressive Human Resources Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Human Resources Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Human Resources Assistant Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Human Resources Assistant, I am confident that I have the qualifications your company needs. With my background in recruiting, onboarding, and benefits administration, I am prepared to make a substantial contribution to your team.

My experience includes:

• Recruiting: I have a proven track record of recruiting top talent for various roles, including developing job descriptions, reviewing resumes, conducting interviews, and selecting suitable candidates.
• Onboarding: I have extensive experience in onboarding new employees, including completing paperwork, conducting orientation sessions, and introducing new hires to existing staff.
• Benefits Administration: I am well-versed in administering employee benefits such as health insurance, retirement plans, and flexible spending accounts.

In addition to my solid experience, I am highly organized and have excellent communication skills. I am eager to use my skills to help your organization meet its short-term and long-term goals.

I am confident that I can significantly contribute to your team as your Human Resources Assistant. I look forward to speaking with you and discussing how I can be an asset to your organization.

Sincerely, Your Name

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Human Resources Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Using a generic cover letter template - Every company and HR Assistant position is different, so it’s important to customize your cover letter to meet the specific requirements of the job.
• Not proofreading - Even small typos and spelling mistakes can make a negative impression.
• Being vague - Make sure to include specific information about your qualifications and experience.
• Failing to include contact information - Make sure to include your contact information, such as your phone number and email address.
• Not being direct - It’s important to be direct and concise in your cover letter.
• Neglecting to include key words - Many employers use applicant tracking systems to scan resumes and cover letters for certain key words, so it’s important to include words related to the job.
• Failing to address the hiring manager - If you’re able to find the name of the hiring manager, it’s important to address them directly in your cover letter.

Key Takeaways For a Human Resources Assistant Cover Letter

• Highlight relevant experience in a Human Resources Assistant role.
• Demonstrate knowledge of Human Resources management and procedures.
• Emphasize organizational and communication skills.
• Provide examples of successful experience with customer service.
• Showcase the ability to multitask and handle a high volume of work.
• Express enthusiasm for the role and the company.
• Focus on the value you can bring to the company.

Human Resources Assistant Cover Letter Examples

Use these Human Resources Assistant cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Human resources assistants provide support to HR professionals by performing administrative tasks. This includes handling a variety of administrative duties like scheduling appointments, answering phones, sending emails, filing documents, and creating presentations.

To get hired as a human resources assistant, you need to write a cover letter that shows you’re the perfect fit for the job. Check out the examples below to learn how to write a human resources assistant cover letter that stands out.

Formal/Professional Writing Style Example

With a strong background in human resources and administration, I am confident in my ability to excel in the role of Human Resources Assistant and contribute to the ongoing success of your organization.

During my previous role as an HR Coordinator at XYZ Company, I honed my skills in talent acquisition, employee relations, and benefits administration. I played an integral part in streamlining the recruitment process, reducing the average time to hire by 15%, and successfully increased employee satisfaction scores by 10% through conducting regular employee engagement surveys and implementing appropriate action plans. Additionally, I have experience in administering compensation packages and overseeing the management of employee personal records, ensuring timely and accurate documentation.

I hold a Bachelor’s degree in Human Resources Management and am a certified Professional in Human Resources (PHR). This strong educational foundation, combined with my hands-on experience in the field, has equipped me with the knowledge and expertise to excel in a fast-paced working environment. My excellent communication and interpersonal skills, along with my ability to multitask and prioritize tasks efficiently, make me a valuable asset to any team.

I am thrilled about the opportunity to become a part of your respected organization and utilize my experience and skills to advance your HR initiatives. I would welcome the chance to discuss my qualifications and potential contributions further at an interview.

Thank you for considering my application. I look forward to the possibility of joining your team and contributing to the success of the company.

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor of Business Administration and a concentration in Human Resource Management, I am eager to embark on my career in the HR field and believe that my academic background and passion for helping others make me an ideal candidate for this role.

During my time at university, I gained valuable experience through internships and on-campus work, which allowed me to develop essential skills in recruiting, onboarding, and benefits administration. I am highly proficient in using HR Information Systems and Microsoft Office Suite, and have experience working with diverse teams in both large and small organizations.

I am confident that my strong communication and organizational skills would make me an asset to your company’s HR department. I am highly detail-oriented and excel at managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Furthermore, my ability to empathize with others and handle sensitive matters with tact and diplomacy allows me to support employees effectively and resolve conflicts as needed.

I am excited about the possibility of contributing to your company’s success and look forward to the opportunity to further discuss how my skills and experiences align with your requirements during an interview. Thank you for considering my application for the Human Resources Assistant position. I look forward to the opportunity to speak with you soon.

Networking/Referral Writing Style Example

I was referred to this opportunity by my close colleague, Jane Smith, who is a Human Resources Manager within your company. Having worked closely with Jane for the past three years, she is well aware of my skills, work ethic and passion for human resources. She has encouraged me to apply, believing that my experiences align with the job requirements and that I would be a great fit for your team.

As a Certified Human Resources Professional with over four years of experience in supporting HR departments, I developed skills such as recruitment, onboarding and training, employee relations, and benefits administration. My extensive experience with various HR software, including BambooHR and Workday, has allowed me to streamline processes and improve efficiency in previous roles.

Having taken time to familiarize myself with the company culture, values, and growth plans, I am eager to contribute my expertise in the recruitment and retention of top talent, which I believe is essential for the overall success of the organization. My affinity for interpersonal communication, keen understanding of HR policies and procedures, and strong problem-solving skills make me an ideal candidate for this role.

I am excited about the opportunity to be part of your HR team and collaborate with professionals like Jane. I look forward to the possibility of contributing to the success and growth of your company. Thank you for considering my application.

Enthusiastic/Passionate Writing Style Example

From the moment I came across this opportunity, I knew it was the perfect fit for my skills, interests, and aspirations. Your company’s culture of innovation, employee empowerment, and commitment to excellence has always inspired me, and I am eager to contribute my own energy and dedication to this environment.

My educational background in Human Resources Management and my previous experience as a HR Intern has equipped me with strong organizational, communication, and problem-solving skills, as well as a solid understanding of HR processes and best practices. My ability to thrive in a fast-paced environment and adapt to new challenges allows me to effectively support employees, manage various tasks, and coordinate onboarding activities. Furthermore, my enthusiasm for creating and implementing innovative HR solutions drives my passion for a career in this field.

As a dedicated team player with strong interpersonal skills, I am confident that my passion and commitment will add value to your HR department, and help to create a positive and rewarding workplace culture for every employee in your organization. I would embrace the opportunity to learn and grow alongside your team and contribute to your vision of success.

Thank you for considering my application. I am eager for the opportunity to contribute my passion, knowledge, and skills to such an outstanding organization. Please find my resume attached for your review, and I look forward to discussing my suitability for this position in greater detail.

Problem-Solving Writing Style Example

I recently came across your company’s latest expansion into new markets, and I am excited by the opportunities this creates for your human resources team. Through my research, I recognize the challenges that come with sustainable growth, such as recruiting and retaining top talent, maintaining a strong company culture, and ensuring compliance with varying international regulations. I sincerely believe that my skills and experience make me the ideal candidate to help address these challenges and contribute to the success of your HR team.

During my tenure in the HR field, I have successfully managed recruitment processes for various companies, ensuring that new hires fit company culture and possess the necessary competencies to excel in their roles. Additionally, I have extensive experience in employee relations, having effectively mediated and resolved conflicts, organized team-building activities, and facilitated constructive feedback sessions. These experiences have honed my ability to create positive work environments that foster collaboration and employee engagement.

Recognizing the complexity of international compliance regulations, I have made it my priority to stay well-informed about the HR policy landscape. As a result, I have been instrumental in bringing companies into compliance and preventing costly violations. My ability to learn quickly and adapt to new environments will allow me to easily navigate the regulatory challenges unique to your company’s expansion efforts.

Moreover, I have developed strong organizational skills and an eye for detail, ensuring efficient management of HR records and documentation. This will contribute to a seamless onboarding experience for new employees and allow your HR team to focus on strategic priorities instead of administrative tasks.

In conclusion, I am confident that my experience, skills, and dedication to excellence will make me a valuable addition to your HR team. I am excited about the opportunity to work alongside your talented professionals and contribute to ensuring your company’s continued growth and success.

Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Storytelling/Narrative Writing Style Example

As I sat on the beach, my toes sinking into the warm sand while the sun dipped below the horizon, I couldn’t help but reflect on how my journey had led me to this moment. It was during a volunteer trip to a remote island where I was tasked with organizing and leading a team of diverse individuals to rebuild a school that had been destroyed in a storm. I found myself not only responsible for the logistics but also for ensuring that the team worked harmoniously together. It was in that moment that I realized my passion for fostering an environment where people can thrive and work together to achieve a common goal.

This experience has shaped my career path and led me to pursue a role in Human Resources. I am excited to apply my skills and passion to the Human Resources Assistant position at your esteemed organization. My background in project management, team building, and conflict resolution, coupled with my strong interpersonal and organizational skills, make me a perfect fit for this role.

During my time in various roles, I have gained experience in managing employee relations, benefits administration, and recruitment. I have also developed a keen eye for identifying potential issues and addressing them proactively to ensure a positive and inclusive work environment. My ability to adapt to new situations and learn quickly has allowed me to excel in different roles and industries.

I am confident that my unique combination of experiences and skills make me an ideal candidate for the Human Resources Assistant position at your organization. I am eager to contribute to the success of your team and support the growth and development of your employees. Thank you for considering my application, and I look forward to the opportunity to discuss my qualifications further.

Credit Officer Cover Letter Examples

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5 Human Resources (HR) Cover Letter Examples for 2024

• HR Cover Letter
• HR Assistant
• HR Generalist
• HR Director
• Write a HR Cover Letter

As an HR professional, you know how to make employees and the corporation productive, especially when you bring in new talent. But even though you know the ins and outs of the hiring process, getting hired yourself is a different ballgame. 

It’s tiring enough having to assess hundreds of candidates’  job skills  all day only to head home and polish off an  HR resume , create a cover letter , and prepare another application for yours truly. 

We understand that getting hired isn’t easy—even if you’re familiar with the process. Our guide, complete with five HR cover letter examples, will walk you through how to write a cover letter that will land you an interview and, hopefully, your dream job.

Human Resources Cover Letter Example 

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your Human Resources cover letter!

123 Fictional Lane Albuquerque, NM (123) 456-7890

January 23, 2023

Mildred Bellah, Recruitment Manager Central New Mexico Community College 900 University Blvd SE Albuquerque, NM 87106

Dear Ms. Bellah:

Central New Mexico Community College’s core values of connection, compassion, and inspiration resonate with my values as a human resources professional. Your unique value-based approach has unsurprisingly made CNM one of the top 5 community colleges in the U.S. That, combined with your defined vision plans, inspired me to apply because my work would make a concrete difference for students and staff.

I believe employee relationships are at the heart of HR, which is why I consistently stress collaboration. One of my most successful collaboration initiatives was at the Blue Light Aquarium. As the assistant to the HR Vice President, I revamped the onboarding process for seasonal hires, implementing face-to-face checkpoints, daily meetings, and fun events to monitor progress, offer encouragement, and build relationships. I also implemented surveys to gauge trainee reactions and areas of concern. Our seasonal employee turnover rate dropped by 12%, and employee satisfaction improved by 19%. Moreover, our summer recruitment improved by 22% based solely on recommendations.

However, I haven’t just done big projects; I’ve seen how “small” tasks go a long way in HR. As the HR coordinator at Meow Wolf, my primary role was administrative. Even in more tedious administrative work, I dedicated myself to ensuring all reports, employee files, and schedules were organized and updated with 100% accuracy and compliance. Through my diligence, employee satisfaction in my department grew by 24%, and productivity rose by 16%. I also helped several employees earn raises after comparing their progress reports to their compensation records.

Overall, I believe there is no hurdle too big or too small when it comes to HR. I hope to ease your HR department’s burdens and bring joy to the students of Central New Mexico Community College by assisting with onboarding, employee relations, and administration. Thank you for making CNM one of the best schools in New Mexico, and I look forward to your response regarding my application.

Derek Annais

Enclosures: Resume Application Transcript

Why this cover letter works

• Find a way to link the company to you. Derek does this by demonstrating values both he and the employer share, like his belief that employee relationships are at the heart of HR.
• You can tell a short story, laugh at the witty  HR job ad , explain how you found the company, or state your enthusiasm for the high-impact position. 

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Human Resources Assistant Cover Letter Example

Copy this text for your Human Resources Assistant cover letter!

123 Fictional Avenue Dallas, TX 75201 (123) 456-7890

November 20, 2023

Ethan Anderson JCPenney 123 Fictional Lane Dallas, TX 75201

Dear Mr. Anderson:

Knowing JCPenney’s long-standing reputation in the retail industry and corporate culture, I’m profoundly impressed by the company’s dedication to employee growth and creating an inclusive workplace. The values of your company reflect my own professional aspirations which has further driven my interest in joining your team as a human resources assistant.

In my previous role as an HR assistant at Neiman Marcus Group, I actively supported the onboarding process by leveraging Human Resources Information Systems (HRIS), which expedited the time taken for the orientation of new employees by up to 28%. I also optimized payroll processing using Paychex which helped cut down 47% of remittance errors.

A previous milestone that I was able to accomplish was to single-handedly integrate a monitoring system that increased EEOC Reporting Compliance. With this system in place, the company achieved the highest compliance rate for two consecutive years. Additionally, the system helped establish the firm’s reputation as a place where DEI initiatives are exercised regularly.

Aside from my technical skills, my ability to foster strong relationships with employees puts me in a unique position to always address their concerns promptly. I believe this interpersonal skill, combined with my technical expertise, can bring substantial value to the legacy of JCPenney.

I’m greatly enthusiastic to join JCPenney and contribute to the HR team’s objectives and vision. Thank you for considering my application. I look forward to discussing how my skills and experiences can align with the company’s vision.

Liam Andersen

• As far as the body is concerned, make it digestible and easy to read especially where you express your main skills and accomplishments as it helps you to convey your skills in an impactful manner.

Human Resources Generalist Cover Letter Example

Copy this text for your Human Resources Generalist cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Michael Jackson Hewlett Packard Enterprise 123 Fictional Lane San Jose, CA 95101

Dear Mr. Jackson:

Recognizing Hewlett Packard Enterprise’s unrelenting pursuit to empower workplace diversity and inclusion, I’m delighted to express my interest in contributing my experience and skills as your next human resources generalist. I have always believed in working with a team that values the principles of a well-supported workforce as deeply as I do and I’m eager to contribute my ideas and experiences in this position.

During my tenure with Prysm, Inc., I demonstrated my proficiency in using ADP Workforce software to optimize HR operations, achieving a 27% improvement in processing times. Moreover, my dedication to workplace inclusivity also helped carry out workplace harassment and diversity training programs, recording a 48% reduction in reported workplace incidents.

At Zscaler, I spearheaded a project that employed thorough background checks and screening, ensuring only the most qualified and suitable candidates joined our ranks. I’m genuinely inspired by Hewlett Packard Enterprise’s commitment to global diversity and promoting an equitable workplace. Deeply anticipating how my skills and experience echo the company’s ethos and objectives. Thank you for considering my application and I’m excited to take this conversation forward.

Leila Ibrahim

• Another addition to creating an unforgettable piece is signing off with an optimistic attitude and exemplifying how your skills can contribute to the company’s ethos and objectives.

Human Resources Manager Cover Letter Example

Copy this text for your Human Resources Manager cover letter!

123 Fictional Lane Coral Terrace, FL (123) 456-7890

Vanessa Sarne, Senior Human Resources Director PLANTA 850 Commerce Street Miami Beach, FL 33139

Dear Ms. Sarne,

Your authenticity and commitment to quality resonate with my lifestyle of taking actionable steps for sustainability. After visiting a PLANTA location last spring, I was impressed by the sustainable restaurant practices, your customer service, and your involvement in local environmental programs. With over 14 years in HR and a deep appreciation for your mission, I’d love to be part of the solution of improving onboarding procedures, managing performance, and assisting with benefits and payroll.

PLANTA is not the first employer I have known to pursue innovation with their HR initiatives. As the HR manager at White Wolf Books, I monitored HR plans and planned updates, including transforming the onboarding process to extend beyond training. I wanted employees to progress in their careers, but we lacked the resources to help them achieve their goals. Through implementing new programs and adding more resources, employee satisfaction increased by 53%, productivity grew by 28%, and revenue-per-employee rose by 16%.

I also have experience solving complex employee relations issues. As the HR manager with Cygna Labs, positive mediation was roughly 50% of my role. I investigated complaints, ensured compliance with legal employment requirements, and developed new policies and procedures. By the end of my position, our retention rate had increased by 45%, our human capital return on investment had improved by 23%, and the number of promoter-level NPS scores had increased by 42%.

My goal is to develop creative solutions that result in happier, more productive employees through innovative methods. I believe I can positively impact PLANTA by coaching others, leading projects/initiatives, and updating operations. Thank you for providing this opportunity, and I look forward to discussing PLANTA’s future together (and enjoying some amazing vegan meals).

Respectfully,

Aidan Gensell

Enclosures: Resume Application 3 Reference Letters

• Don’t be afraid to use a narrative style in your cover letters when it’s applicable, especially if you’ve had a good experience with the company.
• Aidan starts his cover letter with a story about how he visited PLANTA and later states how he’s looking forward to “enjoying some amazing vegan meals.”
• Remember what you’ve written in your body paragraphs when writing your conclusion and support your points. Don’t overthink it.

Human Resources Director Cover Letter Example

Copy this text for your Human Resources Director cover letter!

123 Fictional Lane Deerfield Beach, FL (123) 456-7890

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd Miami, FL 33138

Dear Ms. Ju Ha:

After reading about the witty origins of your company’s name, I knew I wanted to apply for the HR director position. I loved your honesty and humor, and I was further amazed by your culture of unshakable people who tackle complex problems with ease. With lengthy and diverse experience in HR and hospitality, I believe I am an ideal candidate to be your HR director.

My latest role in the HR and hospitality industries was as the HR Director at Cedar Garland resort. Some senior employees expressed a desire for more growth, so I collaborated with management to design and implement 75% more career progression initiatives through continual training programs. After one year, our retention rate soared to 94%, our profit-per-employee rates increased by 34%, and our customer satisfaction scores rose by 47%.

My longest role was as the Director of Human Resources at The National Hotel at Miami Beach. Although their staff was large, their retention rates were low due to outdated payroll and benefits practices. I reviewed current procedures, researched modern options, and initiated the switch to Paychex for payroll management. After strictly monitoring compliance with payroll practices and the new benefits system, our eNPS rose by 39%, and the number of payroll errors decreased by 78%.

I strive to improve the lives of employees by implementing modern practices and offering practical solutions to common problems. As your HR director, I desire to develop new training programs, ensure compliance, and increase employee engagement/satisfaction. Thank you for considering me for this position, and I hope to experience your restaurants first-hand soon.

Julian Annaheim

Enclosures: Resume Application

• In your cover letter, address what the company offers, such as amazing software or a killer hotel experience, and express your wish to experience more of what makes them unique.
• If you decide to implement this technique, pay attention to tone and word choice. You never want to make it sound as if the company was poorly managing its employees, even if that was the case. 
• For example, Julian explains Cedar Garland’s need for updated procedures for experienced employees and how The National Hotel needed modernized programs for payroll. 

Build your human resources resume for a complete application

Before we dive into the specific ways you can write your cover letter, don’t let  writing your resume  slip through the cracks. We make it simple with  professional resume templates  just like this one.

Human Resources Resume

Need a resume to pair with your human resources cover letter?

or download as PDF

Write a Winning Human Resources Cover Letter

Writing a stunning human resources cover letter is difficult, so let’s break it down into three simple factors: research, details, and presentation.

Step 1: Research the organization and its needs

As an HR professional, you know that reading generic cover letters is exhausting and annoying. They fail to show initiative or explain how the candidate will help you once they get hired. 

So, in your cover letter, show you care about the company and can help them reach its goals.  But you’ll only know what to write once you know what the business wants.

Start by reading the  human resources job description  to get a feel for their personality. Then scan their website to find their mission statement, vision, and goals. 

Assure the employer that you can deliver the results they desire by addressing their unique concerns and applying your relevant qualifications.

Step 2: Share the details about one or two accomplishments

As you know, reading redundant paperwork is a complete snooze-fest. So, your human resources cover letter can’t be a repeat of your resume, or the recruiter will be snoring before they hit the second paragraph.

Think of your cover letter as a presentation. Pick one to two of your accomplishments that echo the job description’s requirements and give the full scope of those experiences. You could:

This example stays focused on one goal or talent (photography/videography). Although the candidate could have just focused on responsibilities, they focus instead on  how  their efforts helped the company.

• Address your work and successes in revamping the onboarding process for seasonal hires
• Share how you listened to employees and made lasting changes via surveys, check-ins, evaluations, etc. 
• Talk about how you decreased the employee turnover rate

Step 3: Convey the right tone and a clear message

Your cover letter should strike a balance between unique and professional, personal but not sentimental. Easier said than done, right?

Start by limiting your cover letter to one page .  Then you can start modifying your message. Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Then adjust your tone. Your cover letter can be funny, heartfelt, or candid—but moderation is key. Let the job description help you choose your content, your words, and how you phrase your message. Most of all, shoot for a tone that matches the company. 

Present a logical argument with enough ethos (credibility) and pathos (emotion) to sell anyone on your skills. 

Don’t despair if this is difficult; next up is revision, where you can fix any errors and tweak the content. Now is also a perfect time to let someone else read your cover letter to recommend improvements. 

Outlining Your Human Resources Cover Letter for Success

Starting any project with a blank slate is intimidating, so use this HR cover letter outline to get you started on the right foot!

How to start a human resources cover letter

Your contact info:  Give employers a helping hand and provide your contact information right from the get-go. List your name, number, email, and physical address right at the top of your cover letter template. 

• Formatting : If you’re using a block format, only include your physical address, and save your name for the signature.

Date:  Even in a virtual letter, you should include a date. It makes your cover letter look more professional, and it gives the hiring manager a timeline for your application.

Just make sure the date on your cover letter reflects the day you submit it, especially if you re-work your cover letters based on previous submissions.

• Formatting : Write out the full date, e.g., January 5, 2023.

Inside address:  Your address isn’t the only one that matters; also include the inside address, aka the employer’s address. It should have the hiring manager or recruiter’s name, their title, and the company’s physical address. This shows the employer you’ve researched their company and know to whom you’re speaking. 

If the company doesn’t list its address or has multiple locations, check sites like LinkedIn, Glassdoor, and the company’s website (you can also check Google Maps).

Min Ju Ha, Director of Talent Acquisition 50 Eggs Hospitality Group 7350 Biscayne Blvd  Miami, FL 33138

• Formatting : Each part of the address should be on a new line. Double space between the inside address and greeting. 

Greeting:  A polite greeting is always in vogue, so start your human resources cover letter with a formal, yet personal, salutation. Use the tried-and-true “dear,” followed by “Ms.” or “Mr.” and the hiring manager’s last name to avoid ruffling feathers (some businesses don’t appreciate casual introductions).

Finding the person in charge of hiring can be a pain, but people love to be addressed by name, so it’s worth it to spend the time to make a great first impression. Worst case scenario, address either the whole HR team (“Dear HR Hiring Team”) or the department head (“Dear HR Manager”). 

• Formatting : After your greeting, you’ll need either a comma or a colon; a colon is the preferred business option, but if the business is more casual, you can get away with a comma. Let the job description guide you.

How to write your human resources cover letter

Body:  This is the hardest part to get right, but we have you covered. First, focus on cutting your letter down to three to four short paragraphs.

Within those paragraphs, express your enthusiasm for the job, your qualifications, and your desire for future discussion. 

Opening paragraph:  Remember the last time you read a book that started like, “I am writing to inform you of my purpose, which is to write a really good book?” Yeah, us neither. Yet, most people begin their cover letters with similar statements that are polite but boing, like this: 

I read your job post on LinkedIn, and I am eager to apply. This human resources director position sounds like a perfect fit for my experience, and I know I can help your department reach its goals. My years of experience in human resources and management makes me an ideal candidate.

This information might not be  wrong , but it’s vague and generalized—and like 95% of other cover letters in the stack of applications. A good opening is unique and exciting while still being formal. It should address the company and express personality immediately, like this opener: 

From the start, this candidate explains what they appreciate about the company and how they align with its beliefs and goals. 

Paragraphs 2-3:  These paragraphs should provide evidence for your qualifications and dig deep into your achievements; it’s time to define your part of the project and how you turned it into a success. 

However tempting, don’t try to tackle a job’s worth of success. Your letter will just sound cluttered and unfocused. Instead, focus on one accomplishment at a time, and provide plenty of details about that experience. 

Although 50% of their role focused on other tasks, this candidate only mentioned mediation/resolution and their successes with such.

Closing paragraph:  Don’t quit while you’re ahead—finish strong with a closing paragraph that summarizes your values, qualifications, and eagerness for an interview. This can sound like a lot, but rest assured, it can be done.

Start with a sentence summary of what you value based on the work experience you’ve described and how that adheres to the company’s values. Next, describe what you hope to accomplish in the position. Lastly, thank the employer and reassure them of your willingness to talk further. 

Just remember: you are an ideal candidate, but you shouldn’t sound like this:

As you can see, I have done everything you require (and more) at my previous jobs, which makes me the perfect candidate for this position. I know I can handle all employee relations responsibilities and ensure complete compliance as I have done at every HR job so far. Please give me a call or email at your earliest convenience; I look forward to making your day at my interview. 

Even if all this was true, it’s self-centered and doesn’t address the company at all. Instead, remind the employer of what they stand to gain when they hire you. Further establish how your goals align with theirs and what you’ll do for their HR department. 

This candidate explains their competency and their goals without sounding brash. It’s a delicate balance, but we know you can find it!

• Formatting : Single space in your letter but double space between paragraphs. 

Signature:  All that’s left is to sign off and say “thank you” if you didn’t in the closing paragraph. Use a professional closer along with your name. 

• Formatting : If you’re presenting any hard copies of your human resources cover letter, quadruple space at the bottom to leave room to sign your name. 

Enclosure(s):  Many people don’t know about this section, but it’s important. It lists the other documents you’re submitting, reminding employers there’s more to come. It also helps them keep track of what you’ve included. 

HR positions usually require a job application and a resume, but some also require a supplemental questionnaire or references. Carefully scan the job description and application to make sure you provide everything requested.

• Formatting : Use the singular or plural form of “enclosure” depending on how many documents you’re enclosing. Most of the time, it will be plural, but you should check it every time.

Is Your HR Resume on Par with Your Cover Letter?

Now that you’ve written your human resources cover letter, you’ll likely want to hit “submit” immediately. But don’t forget you still need to  outline your resume  and polish it to shine.  

You have a great persuasive argument, aka your cover letter, but you still need a document that quantifies your work experience, aka your resume. When combined, they paint a glowing picture of your career.

Want to know how to make your HR resume just as impressive as your cover letter? A look at our  resume examples  will give you the boost you need, and you can even edit this HR resume directly. 

Human Resources Director Resume

Need a resume to pair with your human resources director cover letter?

If you’ve already started, try out our  resume checker  to get AI-powered advice to make your resume the best it can be. 

Now go snag the dream job you’ve always wanted!

Usually, you would address cover letters to the HR hiring manager, but that role may be vacant if you’re applying for it! Other times, the information may simply not be in the job description. Try searching LinkedIn or the company website for the name of an HR manager or higher-up company leader. If you can’t find any information, you can just lead off by saving “Dear [Company Name] hiring staff” or something similar.

HR is a bit more formal than other positions, with greater needs for cultural awareness and professional communication. However, with cultural awareness in mind, you ideally want to match your tone to the HR job description to show how you’ll fit in with the company’s culture. For example, if the tone comes across as innovative and creative, you could use a similar style when describing your HR abilities. Plus, you may want to emphasize innovative HR practices, like managing employee needs through workplace flexibility.

One page is the ideal length for HR cover letters. You may have been involved in hiring processes before and understand how fast-paced these decisions can be. Keeping your cover letter concise is essential to help hiring managers identify your top skills in aspects like employee relations and advising. That way, they can easily connect the dots that you’re the right pick for the role.

Resume Worded   |  Career Strategy

14 entry level human resources (hr) cover letters.

Approved by real hiring managers, these Entry Level Human Resources (HR) cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry Level Human Resources (HR)
• HR Coordinator
• HR Assistant
• Human Resources Coordinator
• HR Generalist
• Human Resources Generalist
• Human Resources Assistant
• Alternative introductions for your cover letter
• Entry Level Human Resources (HR) resume examples

Entry Level Human Resources (HR) Cover Letter Example

Why this cover letter works in 2024, highlighting specific accomplishments.

By providing a clear example of an accomplishment during their internship, the writer demonstrates their impact and ability to create positive change in a real-world setting. This helps to showcase their skills and experience in a more tangible way.

Connecting Background to Role

The writer's mention of their background in psychology adds an extra layer of depth to their application, showing that they have a strong foundation for understanding and working with people. This connection makes their application more compelling and unique.

Showcase quantifiable impact

When you mention specific numbers like "reduced employee turnover by 15%", this tells me you understand the importance of measurable results in HR. It suggests that you're not only action-oriented but also focused on achieving tangible outcomes, which is exactly what we need in our HR team.

Highlight relevant skills

By sharing that you managed the HR information system and carried out tasks like updating employee records and coordinating interviews, you're proving you have hands-on experience in key HR operations. You're showing us you can handle the nitty-gritty of HR work, and that's crucial for an entry-level role.

Highlighting Impactful Initiatives

When you bring attention to your past initiatives that led to substantial results like reducing turnover, it says a lot about your understanding of HR processes. It gives me a sense of your capacity for problem-solving and your ability to make a tangible difference.

Demonstrating Alignment with Company Values

By relating your experience to the company's ethos, you're showing me not just that you've done your homework about Google, but also how your professional values align with ours. This makes me feel like you're a cultural fit, besides being a fit skill-wise.

Expressing Personal Drive

Your passion for innovating HR processes is evident here and it's refreshing to see someone who recognizes the importance of employee happiness. This tells me that you're driven by the right motivations and aren't just looking for any job, but a job where you can make a difference.

Showing Genuine Enthusiasm

Your excitement about contributing to the culture at Google feels really genuine. It's clear you're not just seeking a prestigious job at a big company, but are truly passionate about our mission. This kind of enthusiasm is infectious and goes a long way in leaving a positive impression.

Show your enthusiasm for the human resources field

Starting your cover letter by expressing excitement about the company and its HR initiatives catches attention. It demonstrates that you've done your homework and are genuinely interested in the role.

Highlight your practical HR experience

Mentioning specific achievements, like improving the onboarding process, shows that you can bring valuable skills to the team. It's important to share results from past experiences to prove your capability.

Demonstrate your passion for workplace improvement

By talking about your passion for creating positive change, you're showing a hiring manager your dedication to the HR field. This personal touch can make your application memorable.

Connect your goals with the company's mission

When you align your career aspirations with the company's goals, it suggests a natural fit. This can convince a hiring manager that you'll stay motivated and engaged in the role.

Close with a strong call to action

Ending your cover letter on a note of anticipation for joining the team can be persuasive. It invites the hiring manager to envision you as part of the company, increasing your chances of getting an interview.

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Your direct alignment with the company's goals from the start indicates you're someone who seeks out places where you can be passionate about your work. This is a key trait for thriving in any HR role.

Show your strong HR foundation

Outlining your education and hands-on experience in HR highlights your readiness to hit the ground running. It's crucial for entry-level positions to show not just theoretical knowledge but practical application as well.

Emphasize your impact in previous roles

Detailing specific outcomes, like improving onboarding processes, showcases your ability to directly contribute to a company's efficiency and employee satisfaction. This kind of impact is exactly what hiring managers look for in HR candidates.

Share your motivation for applying

Explaining why you're drawn to the company's culture of innovation and growth underlines that you're not just looking for any job, but a place where you can continually learn and contribute. This shows foresight and ambition.

End with a strong, forward-looking statement

Closing your cover letter by looking forward to a discussion about aligning your skills with the company's needs demonstrates both confidence and a readiness to engage. This proactive approach is well-regarded in potential HR hires.

Show your passion for hr

When you talk about your fascination with HR and how a company's innovative HR technology excites you, it shows me you're not just looking for any job, you're looking for this job.

Quantify your achievements

Discussing how you improved the onboarding process during your internship by a specific percentage makes your contribution tangible and memorable. It signals that you're results-driven.

Align with the company’s goals

Highlighting your interest in data-driven solutions to empower workforce decisions tells me you've done your homework on what we value and see where you can add value.

Show enthusiasm for the role

Expressing genuine excitement about joining our team reassures me of your commitment and passion for contributing to our success, making you a candidate I'd remember.

HR Coordinator Cover Letter Example

Detail your problem-solving skills.

The HR field is all about problem-solving and streamlining processes. When you mention that you coordinated the performance evaluation process and introduced a platform that reduced paperwork by 60%, it illustrates your initiative and problem-solving skills. It's a clear sign that you're somebody who can spot inefficiencies and take steps to address them.

Illustrate your people skills

Your experience in handling employee grievances shows us that you're capable of managing sensitive issues with tact and diplomacy. This is a key skill for any HR professional, and your ability to handle these situations while also improving HR policies and increasing employee satisfaction is a testament to your people skills and ability to deliver positive change.

Show your enthusiasm for the hr coordinator role

When you express excitement for the job and mention your relevant background, it shows you're not just looking for any job but are interested in this specific position. This helps you connect with the hiring manager.

Highlight your hr achievements

Talking about your past success, like improving employee morale, shows you can bring valuable experience and results to the new role. It tells us you're capable of making a positive impact.

Connect with the company's mission

By showing you understand and value the company's focus, like innovation in hr, it makes you stand out as a candidate who has done their homework and sees a future there, not just someone looking for any job.

Ending your letter by thanking the reader and expressing eagerness to discuss your fit for the role further is polite and proactive. It leaves a good impression and encourages a response.

HR Assistant Cover Letter Example

Underscoring key skill development.

This sentence does a great job of showing how your past experience has helped you develop key skills like organization and communication. You're not just listing skills off a checklist, but showing me how you've acquired them and used them effectively.

Exemplifying Commitment to Inclusion

Your dedication to creating a diverse and inclusive workplace shines through here. It's not just about having the right intentions, but about taking action and delivering results, which you've shown you can do.

Linking Skills to Company's Mission

By connecting your skills and passion to Amazon's unique mission and HR practices, you're proving that you've thought about how your abilities can contribute to the company's specific goals. This kind of targeted enthusiasm is very attractive to employers.

Emphasizing Motivation to Contribute

It's great to see your motivation goes beyond just landing a job - you're looking to be part of the future Amazon is shaping. This tells me that you're invested in our company's long-term vision and are eager to have a hand in it.

Human Resources Coordinator Cover Letter Example

Express excitement for the hr coordinator role.

Showing enthusiasm for the position and the company sets a positive tone. It tells me that you're not just looking for any job, but that you're interested in this specific role at this specific company.

Showcase your HR achievements

Describing your contributions to past projects, like optimizing performance review processes, proves your ability to make a real impact. Specific examples of your work help me understand what you can bring to our team.

Focus on your innovative problem-solving skills

Highlighting your interest in leveraging technology to improve HR processes shows that you're forward-thinking. Your ability to find creative solutions is exactly what we need in a human resources coordinator.

End with enthusiasm and readiness to contribute

Your closing statement should make me excited to meet you. By expressing eagerness to bring your skills and experience to the team, you're painting a picture of the positive impact you could have.

Connect personal experiences to your HR passion

Sharing how a volunteer experience shaped your passion for HR makes your motivation clear and genuine. It tells us you understand the real-world impact of good HR practices.

Show your human resources coordinator readiness

Describing specific responsibilities and achievements gives us confidence in your ability to handle the HR Coordinator role. It's impressive when you can quantify your impact.

Highlight why the company attracts you

Mentioning ADP's leadership in HR solutions shows you've done your homework about the company. It suggests you're looking for a place where you can grow and contribute meaningfully.

Link your skills to the job's demands

Detailing your organizational skills and ability to multitask directly responds to the fast-paced nature of the role. This makes it easy to see how you'd fit into the team.

Express eagerness to contribute

Closing with a statement of eagerness to contribute underscores your enthusiasm and readiness to make a positive impact. It leaves a lasting, positive impression.

HR Generalist Cover Letter Example

When you express genuine respect for a company's mission, it shows you're not just looking for any job, but you're interested in this specific role at this specific company. This can make your application stand out.

Demonstrate your HR experience clearly

Specific examples of your past work, like improving the applicant tracking system, show your capability to make real impacts. This makes it easier for hiring managers to see your potential value to their team.

Highlight your achievements in HR

Talking about your successes, such as your role in diversity and inclusion training, proves you're not just doing the job but going beyond expectations. This is particularly appealing in HR roles that require proactive problem-solving.

Express excitement for the role's challenges

Showing enthusiasm for working with a diverse range of clients and tackling complex HR issues demonstrates your readiness for the role. It suggests you're not just looking for a job but a career where you can grow and contribute significantly.

Communicate your fit and eagerness

Concluding with confidence in your fit for the team and eagerness to contribute signals your commitment and readiness to tackle the job head-on. This can make a memorable impression on hiring managers.

Human Resources Generalist Cover Letter Example

Use personal stories to show your hr journey.

Talking about your personal connection to HR through your mother's work adds a relatable and inspiring touch to your motivation. It shows HR is more than a job to you.

Demonstrate impact as a human resources generalist

Highlighting specific achievements and their positive outcomes illustrates your capability to make a significant difference. It's compelling when you can show the results of your initiatives.

Explain your attraction to the company's mission

Sharing your admiration for Insperity's dedication to exceptional HR services signals that your values align with the company's. It indicates you're not just looking for any job, but the right fit.

Match your strengths to the role

Outlining your communication skills, problem-solving abilities, and love for learning suggests you're well-prepared for the challenges of the Generalist position. It paints a picture of a proactive and adaptable candidate.

Show enthusiasm for the role and company

Ending with a note of thanks and eagerness to contribute reinforces your interest in the role and in making a meaningful difference. It wraps up your application on a hopeful and respectful note.

Human Resources Assistant Cover Letter Example

Connect your background to the hr role.

Linking your psychology background and passion for positive work environments to the HR assistant job makes you stand out as a candidate who brings relevant and impactful skills to the table.

Express eagerness to apply knowledge

When you mention looking forward to using what you've learned in a real-world setting, especially at a respected company, it shows initiative and a readiness to contribute from day one.

Demonstrate your dedication

Concluding your cover letter with an expression of eagerness to support the team indicates a strong work ethic and a team-player attitude, traits highly valued in any HR role.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Entry Level Human Resources (HR) Roles

• Entry Level Human Resources (HR) Cover Letter Guide
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• Human Resources (HR) Generalist Cover Letter Guide
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HR Assistant Cover Letter Example and Tips

An HR assistant is an indispensable asset for any People team. They may be involved in payroll, recruiting, and hiring benefits enrollment among other processes. HR assistants also substantially contribute to company growth and culture through internal programs.

To succeed in this role, you need to have strong interpersonal and organizational skills . Also, possess high emotional intelligence and digital literacy . Finally, you have to submit an impeccable job application package with a well-written cover letter. 

In this post, we show you how to create one using our sample HR assistant cover letter as a reference. Let’s dig in. 

HR Assistant Cover Letter Example (Word)

Download example (.docx)

HR Assistant Cover Letter (plain text)

Hello Mr. Tanner, 

I am reaching out to you to express my enthusiasm for the potential of working as a Human Resources Assistant at Verified Business Industries. With my three years of experience in human resources and my bachelor’s in business management, I believe that I am a good fit for this position. 

I have a strong background in training, office administration, recruitment, and workforce development. As a Human Resources Assistant at Blast Tech, I was responsible for much of the hiring processes and filtering through resumes. I even helped to speed up the process by using my knowledge of low-code apps to set up an automatically updated candidate database and automate several other repetitive processes. 

Additionally, I was responsible for calling applicants, conducting any of the necessary screening phone interviews, running background checks, and contacting any references that the potential employee has given us. Thanks to all the efforts I had put forth, the company reduced the applicant screening time to three days, and our department was ranked as one of the most efficient ones. 

I’m well-familiar with a variety of office (Asana, Slack, Teams, Sharepoint) and HR software products (Workday, Gusto, Zenefits), as well as have excellent interpersonal skills. With these factors, I believe that I am an excellent fit for your company. Thank you again for considering me for this position. 

Sarah Walker

How to Write an HR Assistant Cover Letter 

Writing a cover letter for an HR assistant position can seem intimidating, but it doesn’t have to be. A cover letter is your opportunity to introduce yourself to a potential employer and demonstrate your suitability for the role.

In this section, we’ll provide tips and guidance on how to write an effective HR assistant cover letter that will catch the attention of hiring managers and increase your chances of getting an interview. 

Discuss How You Will Support Other Staff

Perhaps you have a knack for administration and know how to optimize redundant processes. Or maybe you excel in self-management and know how to motivate others. Human resources assistants support the employees of their organizations.

Illustrate how you will help the business run smoothly with concrete examples. By doing so, you will emphasize your interest in the role as well as show how you are an excellent candidate for the role. 

Summarize Your Core Competencies

Talk about your experience in dealing with any form of recruitment, training, benefits, compensation, and workforce management. Although Human resource assistants are considered to be entry-level positions it is still important that they have the skills necessary to complete the job. You will be required to be organized, be capable of giving excellent customer service, and have an understanding of recruitment and training strategies. 

Hiring managers will be likely looking for any previous experiences in your resume. However, this does not mean that you need to have had any experience beforehand. For example, working in a retail store will give you skills in performing excellent customer service. Working as an administrative assistant at an office will also give you some relevant experience for the job. Showcase your transferable skills ! 

Highlight Your Certifications

Human resources assistant positions can be competitive. It is therefore imperative that you highlight all of your key skills, educational experience, and any other qualifications that will make you stand out from the crowd.

As someone who wishes to work in such a position, you will most likely be required to have a degree related to business, HR management, communication, or any other related field of study. By highlighting your educational background, relevant certifications, and training you get a better shot at getting shortlisted. 

Final Tip: Personalize Your Cover Letter

Always personalize the letter for the company you’re applying to. It is always a good idea to address the hiring manager by name and mention some other company details such as recent news, major milestones, key values, etc.

Never go with a generic cover letter, you recycle for every job. After all, the world is smaller than one thinks. If you write just one letter and send it to each company they will likely find out, and this would cast you in a bad light.

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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Administrative Assistant Cover Letter

Cover letter maker.

Navigating the world of job applications can be a challenging feat, but a well-crafted Administrative Assistant cover letter can significantly enhance your chances of securing an interview. This article aims to provide you with a comprehensive guide on creating an impactful cover letter for an Administrative Assistant position, complete with examples, tips, and step-by-step instructions.

What is an Administrative Assistant Cover Letter?

An Administrative Assistant cover letter is a professional document that accompanies your resume when applying for an Administrative Assistant role. It’s your opportunity to introduce yourself to the employer, highlight your relevant skills and experiences, and demonstrate your enthusiasm for the role. A well-written cover letter complements your resume and provides additional insights into your capabilities and qualifications beyond your resume.

What is the Best Example of an Administrative Assistant Cover Letter?

There’s no one-size-fits-all cover letter as each one should be tailored to the specific job and company, but here is a great cover letter example that demonstrates best practices:

[Your Name] [Your Address] [City, State, ZIP] [Your Email] [Today’s Date]

[Recipient’s Name] [Company’s Name] [Company’s Address] [City, State, ZIP]

Dear [Recipient’s Name],

I’m writing to express my interest in the Administrative Assistant position advertised on [Job Board/Company Website]. With over five years of experience in administrative roles, I have developed a broad skill set that I believe aligns well with the requirements of your team at [Company Name].

In my current role at [Current Employer], I have been praised for my efficiency, attention to detail, and proactive approach to problem-solving. I have a strong track record of managing complex schedules, coordinating events, and operating office software, which I understand are key aspects of the role at [Company Name].

I am excited about the prospect of bringing my unique skill set and positive attitude to your dynamic team at [Company Name]. I’m confident that I can contribute to the smooth running of your office operations and support your team in achieving its objectives.

Thank you for considering my application. I look forward to the opportunity to further discuss my suitability for the position.

Sincerely, [Your Name]

Size: 27 KB

Free Administrative Assistant Cover Letters – Copy & Paste

We know that crafting a cover letter can sometimes be daunting. So here are some free examples that you can use as a guide to kickstart your own administrative assistant cover letter. Remember, it’s essential to tailor these templates to fit your personal experiences and the job you’re applying for.

Experienced Administrative Assistant Example

I am excited to apply for the Administrative Assistant position at [Company Name] that was advertised on [Job Board/Company Website]. With my five years of experience in office management, top-notch administrative skills, and a proactive attitude, I believe I can contribute significantly to your team.

In my previous role at [Previous Company Name], I managed all administrative duties, such as managing calendars, organizing office files, and responding to phone and email inquiries. My ability to handle multiple tasks simultaneously and my dedication to meeting tight deadlines enabled me to excel in a fast-paced professional environment.

I am confident that my proven record of excellent work, combined with my communication and organizational skills, will make me a valuable addition to your team. I look forward to discussing how my background and skills would benefit your organization.

Size: 28 KB

Entry-Level Administrative Assistant Example

I am writing to apply for the Administrative Assistant position at [Company Name] as advertised on [Job Board/Company Website]. As a recent graduate with a degree in Business Administration and an internship experience at [Previous Company Name], I am eager to apply my knowledge and grow my skills in a practical setting.

During my internship, I was responsible for managing schedules, handling correspondences, and maintaining databases. This experience, combined with my strong organizational skills, attention to detail, and ability to work in a team, makes me a strong candidate for this position.

I am excited about the opportunity to contribute to your team and am eager to bring my strong work ethic, ability to learn quickly, and commitment to excellence to your company. Thank you for considering my application.

Remember, a cover letter is your chance to showcase your skills, experiences, and fit for the job. So be sure to customize these examples to match your personal circumstances and the job requirements.

Size: 29 KB

Administrative Assistant Cover Letter Format

Your administrative assistant cover letter format should be professional and easy to read, demonstrating your attention to detail and organizational skills. Here’s a general format you can follow:

1. Contact Information: Include your full name, address, phone number, and email address. Also, include the date of writing and the employer’s contact information.

2. Salutation: If possible, address the hiring manager by their name. If you can’t find their name, “Dear Hiring Manager” is an acceptable alternative.

3. Opening Paragraph: Introduce yourself, state the position you’re applying for, and briefly mention how you found out about the job opening.

4. Middle Paragraph(s): Discuss your relevant skills and experiences. Use specific examples to highlight how you can contribute to the company.

5. Closing Paragraph: Reiterate your interest in the position, thank the employer for considering your application, and express your interest in further discussing your qualifications.

6. Sign-off: Use a professional sign-off like “Sincerely” or “Best regards,” followed by your full name.

Here’s an example of how this might look:

I am writing to apply for the Administrative Assistant position at [Company Name] that was advertised on [Job Board/Company Website]. As a dedicated professional with over five years of experience in administrative roles, I am confident that I would be a valuable asset to your team.

In my previous role at [Previous Company Name], I was responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, and handling correspondences. I am proficient in MS Office Suite, and my strong organizational skills and attention to detail enable me to manage multiple tasks simultaneously.

I am excited about the opportunity to contribute to [Company Name]. I believe that my skills, experience, and dedication to excellent work make me an ideal candidate for this position. I look forward to the opportunity to further discuss my qualifications.

Thank you for considering my application.

Administrative Assistant Cover Letter with No Experience Example

Even without direct experience in an administrative assistant role, you can still craft a compelling cover letter. The key is to focus on your transferable skills, relevant coursework, and any volunteer or extracurricular experiences that demonstrate your administrative capabilities. Here is an example of no experience cover letter :

I am writing to apply for the Administrative Assistant position at [Company Name] that was advertised on [Job Board/Company Website]. As a recent graduate from [University Name] with a degree in [Degree], I am eager to start my career in administration and believe this position is an excellent fit.

While I have not held a formal administrative role, my time at [University Name] has provided me with a strong foundation in office management principles. I took courses in business administration, project management, and communication, which have prepared me for the responsibilities of this role.

In addition to my coursework, my position as [Position] in the [University Club or Organization] allowed me to develop practical administrative skills. I was responsible for scheduling meetings, managing club records, and coordinating events, similar to the tasks described in your job posting.

I am excited about the opportunity to contribute to your team and am confident that my academic background and organizational skills make me a strong candidate for this position. I look forward to the opportunity to further discuss my qualifications.

Size: 30 KB

Entry-Level Administrative Assistant Cover Letter Example

Breaking into a new field is always challenging, but a well-crafted cover letter can help you make the transition. Here’s an example of an entry-level administrative assistant cover letter:

I am excited to apply for the entry-level Administrative Assistant position at [Company Name] as posted on [Job Board/Company Website]. As a recent graduate with a [Degree] from [University Name], I am eager to bring my dedication, positivity, and eagerness to learn to a dynamic team like yours.

During my time in university, I developed strong administrative skills through both coursework and practical experience. I handled a range of responsibilities, such as planning meetings, managing databases, and coordinating projects. I also mastered a range of software applications, including the entire MS Office Suite and Google Workspace.

Furthermore, I possess exceptional organizational skills, a high degree of attention to detail, and the ability to manage multiple tasks simultaneously. These skills, combined with my can-do attitude, make me a strong candidate for this position.

I am eager to leverage my capabilities in a practical setting and look forward to the possibility of contributing to [Company Name]. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and background might fit in with your current team’s needs.

Catchy Administrative Assistant Cover Letter Example

A catchy cover letter can grab the attention of the hiring manager and stand out among other applications. However, remember to keep it professional. Here is a creative and compelling cover letter for an administrative assistant:

As an administrative wizard who thrives on organization and a positive work environment, I was thrilled to come across the opportunity to bring my magic to [Company’s Name] as an Administrative Assistant.

In my previous role at [Previous Company Name], I successfully managed a multitude of administrative tasks, ensuring the smooth operation of a bustling office. From managing schedules to coordinating meetings, and from maintaining databases to liaising with different departments, I’ve done it all with a sense of energy and initiative that I believe sets me apart.

Additionally, my ability to quickly master new technology and software will make me a valuable asset to your team. I am confident that I can bring my exceptional organizational skills and a refreshing dose of enthusiasm to your office.

I am excited about the opportunity to contribute to [Company’s Name] and am looking forward to discussing how my skills, creativity, and passion for organization can benefit your team.

Administrative Assistant Email Cover Letter Example

An email cover letter can be less formal than a traditional one, but it should still be professional and engaging. Here’s an example of how to write an email cover letter for an administrative assistant position:

Subject: Administrative Assistant Application – [Your Name]

I am writing to express my interest in the Administrative Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. I am a dedicated professional with over [number] years of experience in administrative roles, and I believe I would be a valuable addition to your team.

In my previous role at [Previous Company Name], I demonstrated strong organizational skills in managing multiple administrative tasks, including [specific tasks]. I also have extensive experience with various software applications including [software], which I understand is integral to this role.

I am highly motivated, dedicated, and committed to ensuring smooth office operations. I believe that my experience and strong attention to detail would make me a valuable asset to your team at [Company’s Name].

I have attached my resume for your consideration and look forward to the opportunity to further discuss my qualifications.

Best regards, [Your Name] [Your Contact Information]

Entry Level Medical Assistant Cover Letter Example

Breaking into the medical field as an administrative assistant can be challenging without hands-on experience. However, showcasing your potential and enthusiasm in a well-crafted cover letter can make a difference. Here’s an example:

I am writing to apply for the position of Medical Administrative Assistant at [Company’s Name] as advertised on [Job Board/Company Website]. Though I am an entry-level candidate, I am confident in my ability to learn quickly and contribute positively to your team.

During my studies at [Educational Institution], I acquired a strong knowledge base in medical terminology, health information management, and administrative procedures. In addition, I have gained valuable experience in data entry, customer service, and teamwork through my part-time job as a [Previous Job Title].

I am eager to bring my commitment to professionalism, efficiency, and respect for patients’ privacy to the Medical Administrative Assistant role at [Company’s Name]. I am excited about the opportunity to work with a dynamic and respected team like yours and believe that my skills and passion for helping others will make me a valuable addition.

Thank you for considering my application. I look forward to the possibility of contributing to [Company’s Name].

Junior Administrative Assistant Cover Letter Example

A junior administrative assistant cover letter should highlight your abilities, enthusiasm, and readiness to learn. Here’s an example:

I am writing to apply for the Junior Administrative Assistant position at [Company’s Name] that was advertised on [Job Board/Company Website]. As an ambitious professional with a strong educational background and keen interest in administrative tasks, I believe I could make a significant contribution to your team.

In my previous role as an intern at [Previous Company Name], I gained valuable experience in managing calendars, handling correspondence, and maintaining databases. I also developed strong multitasking skills, a knack for problem-solving, and a genuine passion for supporting teams in achieving their objectives.

I am eager to bring my positive attitude, dedication, and administrative skills to the Junior Administrative Assistant role at [Company’s Name]. I am confident that I would be an asset to your team and would appreciate the opportunity to learn from your esteemed organization.

Thank you for considering my application. I am eager to discuss how my background and skills would fit in and contribute to your team.

School Administrative Assistant Cover Letter Example

Working in an educational setting requires both administrative competence and a passion for working in a dynamic, learning-centered environment. Here is a sample cover letter:

[Recipient’s Name] [School’s Name] [School’s Address] [City, State, ZIP]

I am writing to apply for the School Administrative Assistant position at [School’s Name], as advertised on [Job Board/School Website]. As a highly organized and efficient professional with a genuine interest in education, I am confident in my ability to contribute positively to your team.

During my time at [Previous School/Company Name], I honed my skills in managing administrative tasks such as record-keeping, scheduling, and correspondence. Furthermore, my ability to quickly build strong relationships and my commitment to the philosophy of lifelong learning have enabled me to effectively support both staff and students.

I am eager to bring my strong commitment to efficiency, communication, and the unique needs of a school setting to the Administrative Assistant role at [School’s Name]. I am confident that my skills and passion for education make me an excellent fit for this position.

Thank you for considering my application. I am excited about the opportunity to contribute to the supportive and stimulating environment at [School’s Name].

Office Administrative Assistant Cover Letter Example

For an Office Administrative Assistant, your cover letter should demonstrate your skills in office management and your ability to maintain smooth office operations. Here’s an example:

I am applying for the Office Administrative Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. As an experienced administrative professional with strong organizational and communication skills, I believe I can bring significant value to your team.

In my previous position at [Previous Company Name], I managed a wide range of administrative tasks, including scheduling, correspondence, and database management. My dedication to efficient operations and my ability to anticipate the needs of others have led to increased efficiency and productivity in my past roles.

I am excited about the opportunity to bring my keen attention to detail, problem-solving skills, and commitment to excellence to the Office Administrative Assistant role at [Company’s Name]. I am confident that my skills and passion for ensuring smooth office operations make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to further discuss my suitability for this role.

Administrative Assistant Cover Letter for Job Application Example

A cover letter for a job application as an Administrative Assistant should highlight your organizational, communication, and multitasking skills. Here’s a potential example:

I am writing to express my interest in the Administrative Assistant position at [Company’s Name] as posted on [Job Board/Company Website]. With my strong organizational skills, attention to detail, and considerable experience in office administration, I am confident in my ability to significantly contribute to your team.

At my previous job with [Previous Company Name], I effectively handled all administrative duties, including answering phones, managing office supplies, scheduling appointments, and maintaining files. My ability to prioritize tasks and manage my time efficiently has led to increased office productivity and seamless operations.

I am excited about the opportunity to bring my unique blend of skills and experience to your company. I am confident that my ability to handle administrative tasks, along with my strong interpersonal and communication skills, make me an ideal candidate for this position.

Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity further.

Executive Assistant Cover Letter Example

An Executive Assistant’s cover letter should convey your ability to manage complex administrative tasks and work seamlessly with executive teams. Here’s an example:

I am excited to apply for the Executive Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. With my extensive administrative experience and ability to operate at the executive level, I believe I can make a significant impact on your team.

In my role at [Previous Company Name], I supported several high-level executives by managing schedules, coordinating travel, and preparing essential documents. My strong problem-solving skills and ability to think quickly on my feet ensured that the executives I supported were always prepared and that operations ran smoothly.

I am eager to bring my strong commitment to efficiency, confidentiality, and professionalism to the Executive Assistant role at [Company’s Name]. I am confident that my skills and experiences make me a strong candidate for this position.

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to your executive team.

Office Administrator Cover Letter Example

The Office Administrator cover letter should demonstrate your capacity to handle administrative tasks and oversee office operations effectively. Here is an example:

I am writing to apply for the Office Administrator position at [Company’s Name], as advertised on [Job Board/Company Website]. With my comprehensive administrative experience and exceptional organizational skills, I am confident that I can contribute significantly to your team.

During my time at [Previous Company Name], I managed a range of administrative tasks, including scheduling meetings, coordinating office maintenance, and overseeing the work of junior administrative staff. I have a proven track record of improving office efficiency and productivity.

I am excited about the opportunity to bring my unique blend of skills and experience to [Company’s Name]. I believe my expertise in office administration and my dedication to boosting productivity make me a strong candidate for this role.

Administrative Assistant Cover Letter for Career Change Example

Switching careers can be challenging, but it’s essential to showcase transferable skills and a willingness to learn in your career change cover letter . Here’s an example:

I am writing to apply for the Administrative Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. Although I am seeking a career change, my diverse skill set and experience make me a strong candidate for this position.

My professional background, while diverse, has always centered around administrative tasks and project coordination. I have developed excellent organizational skills, an eye for detail, and a knack for handling multiple tasks simultaneously, which I believe are crucial qualities for an Administrative Assistant.

As I embark on this career transition, I am enthusiastic about applying my skills in a new setting and confident that I can bring a fresh perspective to your team.

Thank you for considering my application. I am excited about the possibility of bringing my unique experience and strong administrative skills to your company.

Real Estate Administrative Assistant Cover Letter Example

A Real Estate cover letter should highlight your organizational abilities, excellent communication, and customer service skills. Here’s an example:

I am writing to express my interest in the Real Estate Administrative Assistant position at [Company’s Name], as posted on [Job Board/Company Website]. With my administrative skills and real estate industry knowledge, I am confident that I am the right fit for this role.

In my previous role at [Previous Company Name], I was responsible for coordinating appointments, managing property listings, and providing excellent customer service to clients. This experience has equipped me with a broad understanding of the real estate industry and has honed my organizational and customer service skills.

I am excited about the opportunity to contribute to [Company’s Name] and provide top-notch support to your real estate team.

Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy.

Medical Administrative Assistant Cover Letter Example

A Medical Assistant cover letter should reflect your abilities to manage administrative tasks within a healthcare setting. Here’s an example:

I am writing to apply for the Medical Administrative Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. With my administrative experience in the healthcare industry, I am confident in my ability to contribute significantly to your team.

In my role at [Previous Company Name], I gained experience scheduling patient appointments, maintaining medical records, and facilitating communication between medical staff and patients. I understand the importance of confidentiality and professionalism in handling sensitive patient information.

I am excited about the opportunity to support [Company’s Name]’s healthcare team and ensure efficient office operations.

Thank you for considering my application. I look forward to the opportunity to discuss this position further.

General Administrative Assistant Cover Letter Example

When writing a generic cover letter for a General Administrative Assistant, your focus should be on your multitasking skills, organization abilities, and communication skills. Below is an example:

I am writing to apply for the General Administrative Assistant position at [Company’s Name] as advertised on [Job Board/Company Website]. I have an extensive background in administrative tasks, including scheduling meetings, managing databases, and providing customer service.

In my previous role at [Previous Company Name], I provided high-quality administrative support to a team of professionals, ensuring that the office operations ran smoothly. My ability to multitask, prioritize, and manage time efficiently would make me a strong asset to your team.

I look forward to potentially working at [Company’s Name] and contributing to its efficiency and organization. Thank you for considering my application.

Secretary Cover Letter Example

A Secretary cover letter should showcase your organizational skills, computer proficiency, and strong communication skills. Here is an example:

I am excited to apply for the Secretary position at [Company’s Name] which I saw advertised on [Job Board/Company Website]. I believe my extensive administrative skills and attention to detail make me an excellent candidate for this role.

At my current position with [Previous Company Name], I maintain an efficient and organized office environment. This role requires a strong ability to manage multiple tasks simultaneously and perform under pressure, skills that I have honed over my years of experience.

I look forward to the opportunity to bring my dedication and professional approach to [Company’s Name] as your next Secretary.

Administrative Assistant Cover Letter with Experience Example

When writing a cover letter for an experienced Administrative Assistant, the emphasis should be on the skills and experiences that make you a unique and suitable fit for the position. Here is an example:

I’m writing to express my interest in the Administrative Assistant position at [Company’s Name] listed on [Job Board/Company Website]. With [number of years] years of experience as an Administrative Assistant, I have honed the skills necessary to excel in this role.

In my previous role at [Previous Company Name], I was responsible for managing calendars, scheduling appointments, and preparing reports. My ability to maintain efficiency in high-pressure situations and my meticulous attention to detail are some of the qualities that make me a perfect candidate for your team.

I am excited about the opportunity to bring my unique blend of skills and experience to [Company’s Name]. Thank you for considering my application.

Sample Administrative Assistant Cover Letter Example

A sample cover letter provides a guide to writing an effective letter for an Administrative Assistant position. Here is an example:

I am writing to apply for the Administrative Assistant position at [Company’s Name] as advertised on [Job Board/Company Website]. With my background in office management and my superior skills in administration, I am confident I can make a significant contribution to your team.

In my current position at [Previous Company Name], I have gained experience in research, writing reports, designing high impact PowerPoint presentations, administrating grants, and much more. I am confident in my ability to perform the role and bring a strong organizational and administrative skill set that I have developed over the course of my career.

I am eager to contribute my enthusiasm and up-to-date skills to the [Company’s Name] team. I would welcome the opportunity for a personal interview to discuss this further.

Creative Administrative Assistant Cover Letter Example

A creative Administrative Assistant cover letter adds a unique twist to the standard format, making your application stand out. Here’s an example:

Subject: Adding Creativity to Administrative Excellence

Imagine an Administrative Assistant who not only manages your schedule and organizes your office but brings a burst of creativity to the team, enhancing company culture and contributing to innovative problem-solving. I’m excited to apply for the Administrative Assistant role at [Company’s Name] and bring my unique blend of administrative prowess and creative thinking to your esteemed company.

During my tenure at [Previous Company Name], I’ve combined my skills in administration with a passion for creative solutions, leading to a 20% increase in team productivity and a more vibrant, collaborative office environment. I’m eager to bring this same energy to [Company’s Name] and assist in the growth of your innovative team.

Thank you for considering my application. I look forward to potentially discussing how my creativity and administrative skills can serve [Company’s Name].

Yours creatively, [Your Name]

How do you Write an Administrative Assistant Cover Letter?

Writing an effective Administrative Assistant cover letter requires a clear understanding of the job duties and your own skills and experiences. Here are steps you can follow:

1. Address the Hiring Manager: Start your letter by addressing the hiring manager by name. If you don’t know their name, you can use “Dear Hiring Manager”.

2. State Your Purpose: In the first paragraph, state why you’re writing the letter and mention the position you’re applying for.

3. Highlight Your Skills and Experience: Use the body of the letter to highlight your skills and experiences relevant to the job description. Use specific examples from your past work experience.

4. Show Enthusiasm: Show your enthusiasm for the job and the company. Explain why you’re interested in the role and what attracted you to the company.

5. Closing: In your closing paragraph, thank the hiring manager for considering your application and express interest in the opportunity to interview.

6. Signature: End the letter with your signature, typed name, and contact information.

7. Proofread: Proofread your letter to make sure it’s free of errors and typos.

Tips for Administrative Assistant Cover Letter

Here are some tips for writing an effective Administrative Assistant cover letter:

1. Be Specific: Use specific examples to illustrate your skills and experience. Avoid vague statements.

2. Tailor Your Letter: Tailor your letter to the specific job and company. Show that you’ve researched the company and understand its needs.

3. Highlight Relevant Skills: Highlight the skills that are most relevant to the job description. This can include organizational skills, communication skills, computer skills, etc.

4. Keep It Professional: Keep your tone professional throughout the letter. Remember, this is a formal business letter.

5. Proofread: Always proofread your letter before sending it. A letter with typos or grammatical errors can leave a negative impression.

The job of an Administrative Assistant is crucial in any organization. A well-written cover letter can help you stand out from the crowd and catch the attention of the hiring manager. So, invest some time and effort into crafting your cover letter and increase your chances of landing that interview.

Text prompt

• Instructive
• Professional

Write a cover letter for a college student applying for an internship at an educational technology company

Form a cover letter for a high school student seeking a part-time job at a local bookstore.