application letter for job in zambia

• Career Tips

How to write an excellent Cover Letter

By Sanday Chongo Kabange

From as early as primary school, most  Zambians learning institutions will always include a component of letter-writing in the curriculum.  Letter-writing may seem a boring subject, but it plays an important role in the workplace. There are several types of letters one may need to write, during the course of one’s career. These include application letters, resignation letters, appointment letters, thank you letters, offer letters and much more.

Since these types of letters carry different content, they are written in different ways. However, the difference in their content does not mean that they do not share some key components. Layout and appearance, for example, are universal components that are found in every letter one writes.

What is a Cover Letter?

When applying for a job, a cover letter should always accompany your CV. The ideal cover letter describes your qualifications, motivation and shows your interest in the job. It should show your best side! This way, you allow the employer to get a brief and positive idea about you.  

In the cover letter, do not repeat the information already listed in your CV but instead, include details such as your experience, ability, skills honed, knowledge gained and information related to a particular job.

The general rule is that an application letter must have three parts namely first, second and closing paragraphs.

The first paragraph elaborates what job you are applying for and why you are interested in that particular job.

The second paragraph highlights your qualifications for the job and your interest in that particular organisation. In this paragraph, applicants may use one or two accomplishments to illustrate the skills and experience they might bring to the company. It is initially a brief personal motivation. Also try to communicate your interest in the job, and express your enthusiasm for their product line or services as well.

The third or closing paragraph shows your interest in meeting with the employer to discuss the requirements of the job and your qualifications. This should not repeat what you said in the second paragraph because that is likely to overload your application letter.

Make an impression!

Be brief, concise and clear. Make an excellent impression so that your employer can have a solid basis to evaluate your abilities for a particular job. 

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Tips for writing a perfect Application Letter

Every job you apply for requires a application letter. It’s the first document that recruiters see, and creates a first impression that can determine whether your application makes it through the skimming process.

But for a new or inexperienced job seeker, the information out there can be super confusing. How to write a good application letter is a question and topic that is hotly-debated amongst jobseekers.

You need to write an attention-grabbing application letter for a job application even when applying for a job with unmet requirements . Your application letter must convince a hiring manager or recruiter to read your CV, and should tell the recruiter why you’re applying and why you’re a great fit for the role. Then your CV backs it up with essential information and details.

Here are some tips for writing a perfect Application letter. For a detailed article on how to write an Application letter read – How to Write An Application Letter for a Job in 202 2.

1. Curriculum Vitae Format.  

Worry less about making it flashy but more about making it easy to read. Nowadays job seekers have been distracted by the new trends of making their CVs colourful and dramatic as you may call it. Nothing wrong with that, just make sure your CV is easy to read and that it has covered all the right information the recruiter might be looking for.

2. Personal Statement.

Perfect your statement, make it clear and precise . State who you are, detailing where you are in your career (this should be in years or industries you worked in). Lastly in brief your career objectives. 

3. Check for typos. 

My boss says nothing screams “reject me now” more than a report/request memo full of typos. If you need a second opinion, ask a colleague to read through your cover letter before submitting it. 

4. Contact numbers. 

Put reachable numbers and an alternative line of a close relative or friend in case your lines are not reachable. 

5. Attachments

Make sure you attach all the requested portfolios 

How to get a job is a question that has come across the mind of every job seeker. But with listed tips for writing a perfect Application Letter, you can defy the odds and land your dream job.

Zambian Corner

How to Write an Application Letter for Zambia Police Recruitment

When writing an application letter for Zambia Police recruitment, it’s crucial to convey your interest, qualifications, and suitability for the position. Here’s a general template you can use as a guide.

Make sure to customize it according to your specific details and the requirements of the recruitment process:

Example Application Letter for Zambia Police

[Your Name]

[Your Address] [City, Postal Code]

[Phone Number] [Date]

THE INSPECTOR GENERAL OF POLICE, ZAMBIA POLICE SERVICE, P.O.BOX 50103, LUSAKA

Dear Sir/Madam,

I am writing to express my sincere interest in the ongoing recruitment process for [specific position] within the Zambia Police Service, as advertised in [where you found the recruitment notice].

I am a [your age] year-old Zambian citizen with a strong commitment to maintaining law and order in our community. I have recently completed my [your highest level of education] at [Name of School/Institution], where I acquired [mention any relevant skills or knowledge gained].

Furthermore, my [X years] of experience in [mention any relevant experience, e.g., community service, volunteer work, or previous employment] has equipped me with the skills necessary for the demands of a role within the Zambia Police Service. I possess excellent communication skills, a strong sense of responsibility, and the ability to work efficiently in high-pressure situations.

I am particularly drawn to the Zambia Police Service due to its unwavering commitment to ensuring the safety and security of our citizens. I am confident that my skills, dedication, and passion for public service align seamlessly with the values of the Zambia Police Service.

Please find attached my completed application form, curriculum vitae, certified copies of my academic and professional certificates, and any other documents as required. I am available at your earliest convenience for an interview and additional assessments.

I am eager for the opportunity to contribute to the safety and well-being of our community as a member of the Zambia Police Service. Thank you for considering my application. I look forward to the possibility of discussing my application further.

Yours sincerely,

[Your Full Name]

[Your Signature]

• Tailor the letter to match your personal experiences, skills, and achievements.
• Ensure that you have followed the application instructions provided in the recruitment advertisement.
• Include any specific documents or forms requested in the recruitment process.
• Provide accurate contact information so that the recruitment team can reach you easily.

Related posts:

Permanent / Temporary Employment

View the main steps of the employment process, in a short, concise description.

Preparation of necessary documents

Supporting Document are part of the Application

In order to obtain an Employment permit, it is necessary to possess a corresponding entry Visa, that will assure the possibility to enter in Zambia in order to collect the employment permit.

To apply for an e-Visa , the applicant must provide, together with the corresponding Application, the following Supporting Documents:

• Covering letter (from the applicant) to the Director-General of Zambia Department of Immigration (ZDI)

To apply for the Employment Permit itself, the applicant must provide, together with the corresponding Application, the following mandatory or optional Supporting Documents:

• Certified Copy of Valid Passport
• Certified photocopies of the Certificate of Incorporation
• Certified photocopies of qualifications (academic, professional)
• Copy of succession plan (if not applicable - provide a written explanation)
• Covering letter to the Director-General of Immigration, from the employer, indicating the nature of work the applicant intends to undertake in Zambia
• Curriculum Vitae of Applicant
• Letter of offer or contract from the employer
• Passport size photo
• Police clearance from the country of residence
• Previous and Current Certified Photocopies of Passport
• Certified Certificate of Share Capital and List of Directors (optional)
• Copy of marriage and birth certificates (optional - where available)
• Practicing Certificates from Professional Bodies (optional)

Obtain e-Visa

Obtain the corresponding entry Visa electronically, by choosing to apply for Zambia Department of Immigration (ZDI) electronic service e-Visa .

Get service

ZDI Contact info

Kent Building, Haile Selassie Road P.O. Box 50300, Lusaka, Zambia Phone: +260 211 252622 Email: [email protected] , [email protected] https://zambiaimmigration.gov.zm/

Request the Employment Permit

Request the necessary Employment Permit by choosing to apply for ZDI's Immigration Employment Permit electronic service.

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Mastering the Art of Writing a CV and Job Application in Zambia

Navigating the Zambian job market requires a well-crafted resume that reflects the nation's unique blend of traditional values and rapid economic growth. How do you create a resume that appeals to Zambian hiring managers? This article will provide practical strategies to help you stand out in this dynamic, yet culturally rooted job market, answering questions like: What are the key elements of a Zambian-style CV? How can cultural understanding be incorporated into your resume? How do you showcase your skills to match Zambia's burgeoning industries?

Below, we will create a sample resume suitable for the Zambian job market, where English is predominantly spoken. Feel free to adjust this template to match your personal details and experiences.

All resume examples in this guide

Crafting a Resume Suitable for the Zambian Job Market

Personal Details:

Name: Bwalya Mwila Address: 1234 Manda Hill, Lusaka, Zambia Telephone: +260 977 123456 Email: [email protected]

Career Objective:

I wanted to increase my self-esteem as a leader, to learn to be a leader of people, and the cause of people.

Experience:

2017 – Lesa: Ntungulushi, ZESCO Limited, Lusaka

• Knowing yourself as a leader of people
• Learning to manage people's minds and people's will
• Explaining people to the leader ‍

2014 – 2016: Ntungulushi, ZANACO, Lusaka

• Learning to manage people's minds and people's will ‍

2010 – 2013: Degree in Management, University of Zambia, Lusaka 2002 – 2009: Grade 12 Certificate, Chizongwe Boys Secondary School, Chipata

• Knowing how to balance people's feet
• Knowing yourself is learning how to manage people's emotions
• Knowing yourself is learning how to lead people
• Self-awareness describes people as leaders
• Profanity in English and Bemba ‍

References:

Those who have been identified are ponse to work, and learn to refuse if they want to give their knowledge.

In the forthcoming sections of this article, we will guide you on how to craft an impeccable CV suited for the Zambian market. We will also provide you with invaluable tips on job hunting and applying in Zambia, aimed at giving you an edge in the competitive job market. The essence of a well-written CV cannot be overstated; it serves as your first impression to your potential employer, outlining your skills, qualifications, and experience, making you stand out from other applicants. In Zambia, CVs can be written in English, which is the official language, or in any of the recognized regional languages such as Bemba, Nyanja, Lozi, and Tonga, depending on the language preference of the organization you are applying to.

Navigating the Job Search and Application Process in Zambia

Looking for a job in Zambia can be a challenging task, considering the high rate of unemployment in the country. Regardless, there are still ways to navigate the job market and increase your chances of landing a job. Here are some tips that might help:

• Utilize job search websites: Websites like GoZambiaJobs and JobWebZambia regularly post job vacancies in various sectors.
• Develop professional networks: Attend conferences, seminars, and other professional gatherings to meet industry professionals.
• Volunteer: Volunteering in your field of interest can increase your industry knowledge and exposure, making you a more attractive candidate to employers.
• Improve your CV: Ensure your CV is up-to-date, clear and concise, highlighting your skills, experiences, and achievements.
• Learn a local language: While English is widely spoken, learning a local language can give you a competitive edge over other applicants. ‍

Once you have identified a job you would like to apply for in Zambia, the next step is to present yourself as the best candidate for the job. Here's how you can do that:

• Customize your CV: Make sure your CV is tailored to the specific job you're applying for. Highlight relevant skills, experiences, and qualifications.
• Write a compelling cover letter: A cover letter is your chance to explain why you are the best candidate for the job. Make it brief, compelling, and specific to the job.
• Prepare for the interview: Research common interview questions and come up with responses. Also, research the company so you can demonstrate your interest and knowledge during the interview.
• Follow up: After the interview, send a thank you note expressing your gratitude for the opportunity. It can help you stand out among other candidates.
• English language resumes: In Zambia, English is the official language and it's widely used in business communications. Therefore, English language resumes are widely accepted when applying for jobs. However, including proficiency in local languages on your resume can be advantageous. ‍

The Importance of Professional Email Etiquette When Applying for Jobs in Zambia

To apply for a job in Zambia, the first step is to identify the desired position and organization of interest. Once identified, the applicant should draft a professional email to the potential employer expressing their interest in the vacant position. This email should be accompanied by a comprehensive resume or CV highlighting the applicant's credentials, skills, and experiences relevant to the job role. It is important that the email is written professionally because it's the first impression an employer gets of the candidate. The email should be concise and clear, providing a brief introduction of the candidate, the reason for their interest in the role, and an overview of their qualifications. It should also reference any attachments, such as the resume. It is crucial to ensure that the email is tailored to align with the Zambian job market, showcasing an understanding of the industry and the specific role. Below, a sample email for a job application will be provided to guide you through this process.

Subject: Job Application - [Your Name]

Dear Hiring Manager,

I hope this email finds you well. I am writing to express my interest in the job vacancy advertised by your esteemed company. I believe that my qualifications and skills make me a suitable candidate for this position.

Attached to this email is my resume for your review and consideration. I am eager to discuss how I can contribute to your team. Thank you for considering my application.

I look forward to hearing from you soon.

Yours sincerely,

[Your Name]

[Your Contact Information]

Searching for Entry-Level Jobs in Zambia

• Start with Research: When looking for entry-level jobs in Zambia, start by researching the industries and companies in the country. Find out which sectors are hiring, what skills they require, and the qualifications they are looking for. ‍
• Use Job Search Platforms: Websites such as GoZambiaJobs, JobWebZambia, and Careers24 are useful platforms for job hunting in Zambia. These sites often list entry-level positions and internships which are perfect for those with no experience. ‍
• Networking: Attend job fairs, seminars, and workshops in Zambia. Networking can open up opportunities and help you meet potential employers. ‍
• Volunteering or Internships: Participate in volunteer work or internships. These can help you gain practical skills and experience, which can be added to your CV and increase your chances of landing a job. ‍
• Language Proficiency: The official language of Zambia is English. However, there are over 70 different languages and dialects spoken in the country. If you are not fluent in English, consider taking a language course to improve your proficiency or find jobs where your native language is required. ‍
• Tailor Your CV: Since you don't have work experience, focus on your education, skills, and any extracurricular activities. Mention any relevant coursework or projects, skills such as computer literacy, leadership, or communication skills. Also, emphasize your willingness to learn and adapt, which is crucial for entry-level jobs. ‍
• Prepare for Interviews: Practice standard interview questions and learn how to present yourself professionally. If you're not fluent in English, consider bringing a translator or ask if the interview could be conducted in a language you're more comfortable with. ‍
• Professional CV: In Zambia, it's common to have your CV in English. However, if the job posting is in another language, it's acceptable to submit your CV in that language. Ensure your CV is professional, error-free, and easy to read. ‍
• Cultural Sensitivity: Understanding Zambian work culture and etiquette can be beneficial during your job search. Demonstrating respect and understanding of the local culture can set you apart from other candidates. ‍
• Be Persistent: Job hunting can be a long and challenging process, especially for entry-level positions. Don't get discouraged if you don't find something immediately. Keep applying, improving your skills, and networking. Persistence often pays off. ‍

Essential Documents for Job Applications in Zambia

When applying for a job in Zambia, applicants need to prepare a number of important documents to show their eligibility for the job. First and foremost, a well-written Curriculum Vitae (CV) is essential. This should contain detailed information about the applicant's educational background, work experience, skills, interests, and references. It should be updated and tailored to match the job requirements.

A cover letter is also a crucial document that should accompany the CV. This letter should provide a brief explanation of why the applicant is interested in the job and how they meet the job specifications. It should be clear, concise, and professional, giving insight into the applicant’s personality, motivations, and work ethic.

In addition to these, applicants may also need to provide certified copies of their educational qualifications. These include certificates, diplomas, degrees or any other relevant training. For some positions, proof of professional registration or membership with professional bodies may be required.

Furthermore, it's also important to have a copy of the National Registration Card (NRC) or Passport to verify identity and eligibility to work in Zambia. If the job requires driving, a driver's license may be necessary. In some cases, potential employers may ask for a police clearance certificate to confirm that the applicant does not have a criminal record.

Finally, depending on the nature of the job, some employers may require a medical report to ensure that the applicant is physically and mentally fit for the job. It's always best to check with the potential employer or the job advertisement for specific document requirements.

Essential Resume Phrases for the Zambian Job Market and their Translations

This page is dedicated to providing a comprehensive list of useful terms related to writing a resume for the Zambian job market, translated into English, the official language used in Zambia. This will be a beneficial resource to make your resume more compelling and attractive to Zambian employers.

• Resume Structure: Structure of a Resume
• Resume Formatting: Formatting of a Resume
• Education: Education
• Skills: Skills
• Internship: Internship
• Work Experience: Work Experience
• Personal Information: Personal Information
• Objective Statement: Objective Statement
• References: References
• Certifications: Certifications
• Achievements: Achievements
• Languages: Languages
• Contact Information: Contact Information
• Career Summary: Career Summary
• Professional Experience: Professional Experience
• Voluntary Work: Voluntary Work
• Hobbies and Interests: Hobbies and Interests. ‍

Optimizing Resume Structure, Formatting, and Photos for the Zambian Job Market

Embarking on a career journey in Zambia can be both exciting and challenging. A crucial step in this process is crafting a well-structured and impeccably formatted resume. The layout of your resume can significantly influence an employer's first impression of you. A professionally structured resume not only showcases your qualifications and experiences but also demonstrates your attention to detail and organizational skills. It provides a clear and concise snapshot of your abilities, thus increasing your chances of succeeding in the competitive Zambian job market.

When formatting your resume for the Zambian job market, consider the following stylistic settings:

• Fonts: Choose professional and readable fonts like Arial, Times New Roman or Calibri. These fonts are universally accepted and portray a sense of formality and professionalism.
• Format: Stick to a reverse-chronological format. This is widely accepted in Zambia as it allows employers to see your most recent accomplishments first.
• Margins: Keep margins between 1 and 1.5 inches. This ensures your content is well-spaced and easy to read.
• Bullet points: Use bullet points to list your skills, experiences, and accomplishments. This enhances readability and allows employers to quickly scan your qualifications.
• Separators: Utilize separators like lines or borders to distinguish different sections of your resume. This helps guide the reader's eye and keeps your document organized. ‍

Choosing the right template, font, and color scheme is crucial. Conservative colors like black, navy, or gray are preferred as they convey professionalism. A simple, clean layout is ideal as it allows your qualifications to stand out without distraction.

In the Zambian job market, it's not a common practice to include a photo in your resume unless explicitly requested by the employer. Including a photo may divert attention from your qualifications and may also potentially introduce bias. Therefore, it's best to focus on presenting a well-structured and professionally formatted resume to highlight your skills and experiences.

Besides the Resume Template for Zambia, we also offer other similar templates you might be interested in.

• Uruguay CV ‍

Maximizing Your Resume Potential: Header, Experience, Education and Skills for the Zambian Job Market

Unlocking Success in Zambia's Job Market: The Power of a Stellar Resume Header

The header of a resume is of paramount importance in the Zambian market as it should be clearly visible and contain all contact information for easy reference. To create an effective header, start with your last name, followed by your first name. Next, include your profession and the discipline in which you specialize. Follow this with your mailing address, ensuring it's complete and accurate. Then, provide your phone number, making sure to include any necessary area or country codes. Lastly, include your email address, ideally one that appears professional and is checked regularly, to allow potential employers to reach you easily.

Zambia's official language is English. Here is a sample header for a resume:

Last Name, First Name: Banda, Joseph

Profession and Discipline: Financial Analyst

Mailing Address: Plot 1234, Cairo Road, Lusaka, Zambia

Phone: +260 123456789

E-mail Address: [email protected]

Understanding the Crucial Role of Experience in Resumes for the Zambian Job Market

The experience section of a CV is particularly vital in the Zambian job market, majorly because it provides potential employers with a snapshot of your skill set and capabilities. It offers potential recruiters an insight into your suitability for the specific job role you are applying to, based on your past roles and achievements.

• Arrange your work history in a chronological order, starting with your most recent job. This arrangement helps recruiters assess your career progression and the consistency of your professional growth, which is a crucial aspect in the Zambian job market.
• Always include your contract dates. This provides potential employers with a clear understanding of your commitment and tenure in previous roles, and it gives them an idea of your stability and continuity in employment.
• Explicitly state your job title in each of your former roles. This gives the employer a direct understanding of your level of responsibilities and the position you held in previous organizations.
• Use a bulleted list to detail your responsibilities and achievements in each role. This makes it easier for the employer to quickly scan and understand your capabilities.
• Provide a clear and concise job description for each of your previous roles. This helps potential employers understand the scope of your previous roles and how they align with the job you are applying for.
• Incorporate key words from the job description into your CV. This not only shows that you have a clear understanding of the job requirements, but also improves your chances of being shortlisted, as many companies in Zambia use software to filter applications based on specific keywords. ‍

Position: Engineer

Employer: Zamtel, Lusaka

Dates: January 2016 - October 2020

Description:

• Maintaining the health of all Campaign networks.
• Upgrading technology systems.
• Working with technicians to come up with solutions.
• Saving our money on different projects.
• Talking to customers when there is a problem with our service.

Highlighting the Crucial Role of Education in Resumes for the Zambian Job Market

The education section is a crucial part of a CV in the Zambia job market due to several reasons. Many employers in Zambia place significant emphasis on academic qualifications, as they provide a solid benchmark of a candidate's intellectual capacity and discipline. This is particularly true for roles that require specialized knowledge or technical skills, such as positions in the healthcare, engineering, or teaching sectors. Furthermore, in a competitive job environment like Zambia's, the education section can act as a differentiator, setting apart candidates who have undertaken tertiary education or further professional development.

Given the importance of education in the Zambia job market, it is generally advisable to list education early in the CV, especially for recent graduates who may lack extensive work experience. This enables recruiters to quickly assess a candidate's academic qualifications and potential suitability for the role. For instance, a job advertisement for a pharmacist in Lusaka may specify a degree in Pharmacy as a prerequisite; having this information clearly visible near the start of the CV can immediately confirm eligibility. However, there are exceptions to this rule. For seasoned professionals who have obtained significant work experience in their field, it might be more beneficial to highlight their practical experience and achievements first. For example, a candidate applying for a managerial position in a mining company in the Copperbelt Province with over 20 years of experience in the sector might choose to outline their career history before their academic qualifications.

University of Zambia, Lusaka, Zambia

Bachelor of Science in Computer Science

2016 - 2020

David Kaunda Technical High School, Lusaka, Zambia

High School Diploma

2012 - 2016

Mpelembe Secondary School, Kitwe, Zambia

Junior Secondary School Certificate

2008 - 2012

Significance of Highlighting Skills on Resumes for Success in the Zambian Job Market

In the Zambian job market, the importance of skills on a resume cannot be overstated. Not only do they provide a concise summary of your capabilities, but they also allow potential employers to quickly gauge your suitability for a given role. Many recruiters will scan a resume for specific skills before deciding whether to read the rest of the document. In a competitive job market such as Zambia, where numerous candidates often vie for a single position, having a well-curated list of relevant skills can significantly enhance your chances of landing an interview.

In terms of what recruiters in Zambia are looking for, it largely depends on the industry and job role. However, some universally sought-after skills include problem-solving, communication, teamwork, and digital literacy. Additionally, with Zambia's economy being largely agricultural and increasingly diversifying into sectors like mining and tourism, skills related to these areas are particularly valuable. For instance, expertise in agricultural technology, mining engineering, or hospitality management would be highly attractive to employers. Also, as Zambia continues to develop, there is a growing demand for skills in emerging sectors like information technology and renewable energy, making these skills highly desirable on a resume.

Below, we will be showcasing a comprehensive list of soft and hard skills that can significantly enhance your resume for the Zambian job market.

Unfortunately, there seems to be a misunderstanding. Zambia has over 70 languages and dialects, with 7 of them being officially recognized. However, the official language of Zambia is English, hence all formal documents, including resumes, are written in English. Therefore, there is no need for translation. Nevertheless, here are examples of soft and hard skills desirable for the Zambian job market:

Soft Skills:

• Problem-solving capabilities
• Excellent communication skills
• Good team player
• Leadership abilities
• Adaptability and flexibility
• Critical thinking
• Time management skills
• Emotional intelligence
• Self-motivation
• Decision-making skills ‍

Hard Skills:

• Computer literacy
• Project management
• Foreign language proficiency
• Data analysis
• Graphic design
• Digital marketing
• Financial literacy
• Coding/programming
• Machine operation
• SEO/SEM marketing ‍

Additional Sections to Enhance Your Resume for the Zambian Job Market

Additional headings can be included in a CV to provide further information that may be relevant to the job you are applying for in the Zambian job market. These categories can make your CV stand out by showcasing your unique skills, hobbies, or qualifications. In the Zambian job market, employers look beyond the basic academic qualifications and work experience. They are interested in a holistic view of potential employees, hence the need for additional categories. The two categories I would choose are Languages and Certificates.

The 'Languages' category is crucial in a multicultural and multilingual country like Zambia. The country has over 70 ethnic groups and languages, including Bemba, Nyanja, Tonga, Lozi, Lunda, and Kaonde. If you're multilingual, it can be an added advantage, especially in jobs that require communication with diverse groups of people. It's important to list the languages you're fluent in, and the level of proficiency (reading, writing, speaking) for each. This could set you apart from other candidates, particularly for roles in sales, customer service, or international organizations.

The 'Certificates' category is equally important in a CV for the Zambian job market. This is where you list any professional qualifications or certificates you've acquired that are related to the job you're applying for. For instance, if you're applying for a job in project management, a certificate in project management would be a plus. If you're applying for a job as a safety officer, a certificate in occupational safety and health would be relevant. Certificates show that you're committed to continuous learning and self-improvement, which are traits that employers value.

Enhancing Your Resume for the Zambian Job Market: Key Areas of Improvement

Creating a standout resume is crucial for any job seeker in Zambia. The document should effectively communicate your skills, experience, and value to potential employers. Here are some practical tips specifically tailored to the Zambian job market:

• Highlight Relevant Skills: Zambian employers tend to focus on skills relevant to the job. Therefore, emphasize your skills that align with the job description you are applying for. ‍
• Include Voluntary Work: If you have done any voluntary work or internships, make sure to include them. In Zambia, employers value community involvement and hands-on experience. ‍
• Showcase Language Proficiency: Zambia is a multilingual country. If you speak more than one language, highlight this on your resume. It could give you an edge, especially in jobs requiring communication with diverse clients. ‍
• Use a Professional Email Address: Ensure your email address is professional. In Zambia, as in many places, a casual or inappropriate email address can be off-putting to potential employers. ‍
• Add References: Zambian employers often contact references, so it's important to include credible references on your resume. Make sure to inform your references that they might be contacted. ‍
• Provide a Zambian Phone Number: If you're an international applicant, provide a Zambian phone number if possible. This shows you're serious about the job and makes it easier for employers to reach you. ‍
• Include a Profile Summary: A concise and clear profile summary at the beginning of your resume can help capture the attention of employers. Make sure it's tailored to the specific job you're applying for. ‍
• Proofread: Make sure your resume is free from grammatical errors and typos. In Zambia, like everywhere else, a well-polished resume reflects positively on your attention to detail and professionalism. ‍

Crafting Effective Cover Letters for the Zambian Job Market

In the competitive job market of Zambia, enclosing a cover letter with your resume is of paramount importance. A well-crafted cover letter serves as an introduction and gives you the opportunity to personally express your interest in the position and the company. It allows you to highlight your skills and experiences that specifically match the job requirements, thus setting you apart from other candidates. Furthermore, a cover letter demonstrates your communication skills and shows your ability to articulate your thoughts clearly and effectively. Lastly, the cover letter can show your knowledge about the company and the industry, signaling to the employer that you have done your homework and are genuinely interested in the role.

Preparing for Job Interviews in Zambia: A Comprehensive Guide

Securing a job in Zambia, just like anywhere else, requires being properly prepared for the interview. Job interviews are crucial as they determine whether or not you will get the job. They provide an opportunity for you to showcase your skills, personality, and passion for the job. Therefore, it is essential that you understand what to do and what not to do when preparing for one. The following are some tips that can guide you through this process.

✅ Do's:

• Research thoroughly about the company: Understand the company’s mission, values, culture, and recent news. This will show the interviewer that you are genuinely interested in the company.
• Understand the job description: Make sure you understand the role you are applying for, its requirements and how your skills, experiences and goals align with it.
• Dress appropriately: In Zambia, formal attire is often expected for job interviews. Make sure your clothes are clean and ironed.
• Practice common interview questions: This will help you to articulate your responses and reduce nervousness during the actual interview.
• Prepare questions to ask the interviewer: This will show your interest in the job and your initiative.
• Bring all necessary documents: Ensure you have your CV, academic transcripts, and any other required documents. ‍

❌ Don'ts:

• Don't be late: Arriving late gives a bad impression. Plan your trip and leave early to avoid any unexpected delays.
• Don't lie about your skills or experience: Honesty is crucial. If you are found to be dishonest it could lead to immediate disqualification.
• Don't speak negatively about your past employers or colleagues: It portrays a lack of professionalism and respect.
• Don't forget to follow up: After the interview, send a thank you note expressing your gratitude for the opportunity. However, avoid being pushy or demanding immediate feedback.
• Don't neglect your body language: Avoid poor body language such as failing to make eye contact, fidgeting, or crossing your arms. These can create an impression of disinterest or nervousness. ‍

Essential Job Application Practices in Zambia

When applying for a job in Zambia, it's essential to present a compelling CV and cover letter, as these are the first impression potential employers will have of you. Your CV should be clear, concise, and tailored to the specific job you're applying for. It should highlight your skills, experiences, and accomplishments that are relevant to the role. The cover letter should not be a repetition of your CV, but rather it should explain why you are the right person for the job. It’s also important to proofread your CV and cover letter for any errors, as these can give a negative impression.

Preparation is key when it comes to job interviews in Zambia. Do your research about the company and the role you’re applying for so you can answer questions confidently and ask insightful questions. Dress professionally, arrive on time, and remember that your body language can also communicate your enthusiasm and professionalism. Follow up after the interview to thank the interviewer for their time and to reiterate your interest in the role.

Remember, applying for a job is not only about showcasing your skills and qualifications, but also about demonstrating your commitment, enthusiasm, and fit for the company culture. With a well-crafted CV and cover letter and a well-prepared interview, you'll increase your chances of landing the job you want in Zambia.

Frequently Asked Questions about Job Applications and Resume Writing in the Zambian Job Market

The standard format of a CV in Zambia typically follows a chronological order, starting with your personal details (name, contact information), followed by your career objective, educational qualifications, work experience, skills and competencies, and references. It is important to keep the CV concise, clear, and tailored to the specific job you're applying for. Also, it is preferable to use a professional tone and avoid the use of first person pronouns like “I”, “me”, “my”.

Yes, it is important to consider the cultural context of Zambia when applying for a job. For instance, in Zambia, it is considered respectful to use formal language and address the recipient with their professional title if known. Furthermore, punctuality is highly valued, so ensure that you submit your application before the deadline. Lastly, when providing references, it's preferred to list people who are based in Zambia as employers may prefer to contact local references.

The key skills that employers in Zambia look for vary depending on the job role. However, core skills such as communication, team work, problem-solving, and initiative are often valued across different industries. Employers also appreciate candidates who demonstrate knowledge and understanding of local markets and business practices. In addition, proficiency in English and local languages like Bemba and Nyanja can be advantageous.

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Sample letters to download

Cover Letter

Advice for getting a job, instructions.

Job Application Letter

Job application letter maker.

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

Size: 13 KB

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Job Application Letter for Company

Job Application Letter for Teacher

Size: 19 KB

Formal Job Application Letter Template

• Google Docs

Size: 59 KB

Job Application Letter for Undergraduate Student Template

• Apple Pages

Size: 38 KB

Marketing Assistance Job Application Letter Template

Size: 51 KB

Job Application Letter For Junior Accountant Template

Size: 48 KB

Job Application Letter for Employment Template

Size: 62 KB

Fresher Job Application Letter Template

Size: 40 KB

Email Job Application Letter Template

Job Application Letter for Junior Doctor Template

Free Job Application Letter For Accountant Assistant Template

Size: 57 KB

Job Application Letter Template For Software Engineer

Job Application Letter Template For Assistant

Size: 43 KB

Job Application Letter Template For Accountant

Size: 50 KB

Job Application Letter For Receptionist Template

Size: 75 KB

Job Application Letter For Receptionist Position Template

Size: 66 KB

Job Application Letter for Executive Assistant Template

Job Application Letter for Executive Template

Size: 58 KB

Job Application Letter for Executive Secretary Template

Job Application Letter For Graphic Designer Template

Job Application Letter for Assistant Professor Template

Size: 42 KB

Doctor Job Application Letter Template

Size: 18 KB

Clerk Job Application Letter Template

Size: 17 KB

Free Job Application Letter for Assistant Engineer Template

Size: 20 KB

Free Job Application Letter for Assistant Manager Template

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Free Job Application Letter For Engineer Template

Free Job Application Letter to Marketing Manager Template

Job Application Letter – Sample and Tips Example

Size: 244 KB

Good Application Letter Example

Application Letter / Cover Letter Example

Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

• A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
• A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
• A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

Size: 28 KB

Job Application Letter / Cover Letter Template Example

Simple Job Application Letter Example

Basic Job Application Letter Example

How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

• Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
• Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
• Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
• Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

Size: 24 KB

Job Application Letter – Example

Example of a Cover / Application Letter

How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

• Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
• Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
• Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
• Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
• Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

Standard Cover Letter / Application Letter Format Example

Example of a Cover Letter for Work Application

Cover Letter for Work Application Example

Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

• The date when you have written and submitted the job application letter
• The name of the person to whom the job application letter is for and his or her connection to the company
• The business name and other information of the company where you are applying
• A salutation
• The job position that you are applying for
• The statement that you are a great fit for the work position
• The reason why you would like to be hired for the work post by the employer
• The relation of your professional work experiences and deliverable to your desired work position
• The supporting details that can further strengthen your qualifications
• The relevance of your professional expertise to the goals and objective of the business
• A conclusion that should appeal to the employer
• A simple statement that you will be more than willing to progress to the next phases of the hiring process
• A statement that you will be waiting for the response of the employer regarding the matter
• A message of appreciation for the employer’s effort and time to review your application
• Your contact information where the employer may reach you in the future
• A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

Cover Letter Layout Example

Cover Letter / Application Letter Template Example

Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

• Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
• Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
• Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
• Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

Guide and Example of Job Application Letter / Cover Letter

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Cover Letter / Application Letter – Warning w/ Example

Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

• Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
• Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
• Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
• Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
• Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
• Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
• Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
• Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
• Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

Text prompt

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Generate a job application letter for a college student applying for a tutor position

Write a job application letter for a recent graduate seeking a teaching assistant role in a middle school.

How to write an Application letter for Zambian Army Recruitment

Zambian army application format.

The Cover Letter Application is a tool at the disposal of every applicant, it gives the applicant the ability to engage your employer without been physically present.

A Perfectly written military cover letter can highlight those skills and qualities that you have that make you ideally suited for a career in the military and get their interest right from the start. Most recruiters spend very little time in looking at your documentation so if you don’t manage to write in a concise and attention grabbing manner then your letter will get overlooked.

A cover letter for a military application does not have to be  complicated and difficult to write if you organize yourself and think strategically about what you need to do. Your cover letter is the first thing that the recruiter is likely to read and you need to make a direct impact right from this point before they even look at your resume.

Not including a covering letter will almost certainly guarantee that you will not be considered as it shows a lack of interest as will using a very generic and non personalized letter. The following are some easy to follow tips for writing that effective covering letter:

Steps in writing the best military letter of introduction

Try to address your letter to an actual person, call to find out the name of the hiring manager.

Your opening paragraph should be brief and to the point and needs to cover the following points:

Who you are and what position you are applying for

Where you found out about the position

Brief statement as to why you are Applying, and why this position

Your middle paragraphs need to highlight why you are qualified for a career in the military. This should not be a restating of what is within your resume but a targeted referral back to the job description. This should be 2 to 4 paragraphs each highlighting points that qualify you.

Your opening paragraph should be your strongest and should clearly show what you have to offer the military.

Use examples: don’t say you have leadership skills, show them. Use an example of when and how you used those skills and what the outcome of that event was.

Be enthusiastic but don’t go over the top

Your closing paragraph should restate your interest in the position and summarize why you are such a great applicant. Say that you will follow up your application and also ensure that your contact information is the same as on your resume.

End your letter with a thank you statement.

Proofread your letter very carefully to ensure that your letter contains no mistakes.

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Multiple Positions (UCF)

• Posted 2 years ago

United Capital Fertilizer Limited

JOIN OUR VISIONARY TEAM United Capital Fertilizer Zambia Company Limited (“UCF”), was incorporated on 23rd August 2021 to spearhead the establishment, construction and operationalisation of an ultra-modern fertilizer plant in Zambia. UCF recently completed the construction of its first plant, known as Phase One. This plant has an initial capacity to produce and supply up to 300,000 metric tons per year of customized fertilizer products. The new plant commenced commercial production of fertilizers on 28th August 2022.

In this regard, the Company hereby invites applications from suitably qualified and experienced Zambians to fill the following positions:

• FORKLIFT OPERATORS (20) • FRONTEND LOADER OPERATORS (10) • QUALITY CONTROL OFFICERS (4) • STORES OFFICERS (4) • COAL FIRED BOILER OPERATORS (8) • MACHINE OPERATORS (20) • MECHANICAL FITTERS (10) • ELECTRICIANS (5)

SKILLS & REQUIREMENTS Operators, Fitters and Electricians • A Certificate or Trade in a relevant field. • Must have a minimum of Five (5) years experience in operating the above mentioned machines. • Aged between 35 and 45 Years.

Store Officers • Must possess a full grade 12 Certificate • A Diploma in Purchasing and Supply from a reputable institution. • Must have a minimum Three (3) years’ experience in similar position. • Must be a member of the Zambia Institute of Purchasing and Supply.

Quality Control Officers • Must possess a full grade 12 Certificate • A Diploma in Laboratory Sciences. • Must have a minimum Five (5) years’ experience in similar position.

APPLICATION GUIDELINES Send soft copies of your curriculum vitae and application letter to: [email protected] no later than 10th September, 2022 .

No hard copy applications will be accepted. Only shortlisted candidates will be contacted.

To apply for this job email your details to jobsatcapitalfertilizer@gmail.com

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Jobs in Zambia

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Zambia jobs

The ultimate guide on how to get a job in zambia.

The Zambia jobs market is fast paced because jobs are in short supply. Jobs are mainly advertised in national newspapers and through word of mouth. You can also find Zambian jobs online through recruitment websites and social media sites like LinkedIn.

We’ve written this guide to help all Zambian job seekers in their quest to find a rewarding job. We’ve had the experience of being the job seeker and the recruiter in Zambia and the UK. Our intention is to use both the Zambian and international perspective and experience we have so you can get the best of both worlds. This guide will cover:

Zambia jobs and the recruitment process

Application tips for jobs in zambia, how to find jobs in zambia the unconventional way, where zambia jobs are advertised, job advertisements.

Jobs are mainly advertised in Zambia’s national newspapers and through word of mouth. Get the full details on how you can get the latest on jobs by reading our guide on where they are advertised.

Vacancy windows for jobs in Zambia

Because of the stiff competition for jobs in Zambia, the vacancy window for entry and some mid level jobs tends to be very tight. This is to help recruiters minimise application numbers. The more professional the job the longer the vacancy window tends to be. When you see a job you are interested in, you’ll need to take prompt action.

Application process for Zambia jobs

Nowadays, more and more companies will ask you to email your CV and application documentation. However, some organisations, especially Government organisations will still ask you to deliver a printed or handwritten application.

Communications from the employing organisation

Because organisations usually get a high number of applicants they are unlikely to communicate with you or provide any feedback, except to invite you for an interview if you are successful.

Interviewing for Zambia jobs

Make sure you check your emails and answer your phone for any communications with a potential employer. Since it is an employers market they are unlikely to chase except if you stand out as a high quality candidate. Companies will not alway tell you about the interview format. Expect anything from one to one interviews, panel interviews, tests and even group work with other applicants. If you want to be prepared, it won’t hurt to ask about what they expect of you. If you are applying for a job as an expat or returning resident, organisations may interview you by video link such as Skype.

Trials and probation periods

Most companies will start new recruits on a trial probation period, usually around three months. This may be longer if you are entering a training programme or a more established organisation.

Getting a job anywhere is about you being able to communicate that you ' re the most suitable candidate for the position. Qualification and experience play a huge part but it also comes down to the effort spent in the application and how you fit in with the company. Distinguish yourself by spending time on your application correspondence. Follow these tips to get yourself started right in the Zambian job market, making sure your emails, CVs and cover letters get opened, read and considered for interviews and positions. All the best!

Step 1 — finding the right job vacancy in the Zambia jobs market

Read our guide on where Zambia jobs are advertised. In addition to the jobs sites, newspapers and recruitment companies we’ve listed in that section, word of mouth is still one of the biggest ways people find jobs in Zambia. Put the word out that you ' re looking for a job with your friends and family. Remember, that people know people, who know people! Word will get around, especially if you have a proven track record.

Step 2 — applying for jobs in Zambia

With significant competition in the Zambian jobs market it is imperative that you make an effort to stand out. Here are our top job application tips.

Focus your applications and energy

Applying for every job you find can feel very productive, but it’s better to think about quality over quantity. You’ll have more success applying for 10 positions well than for 100 jobs that you loosely fit. Having received many job requests and applications from people from very different backgrounds to Jobsbwana, we’ve noticed this to be a problem in the Zambian jobs market.

From an employer’s perspective it is frustrating to receive job applications from people who are from altogether different backgrounds that do not have transferrable knowledge, skills and experience. It sends a message that the applicant is thinking, ‘any job will do’. If this comes through, it may well put you on the ‘no’ pile pretty quickly. Although as an applicant it may sometimes feel like any job will do(!), it’s important to take the time to communicate otherwise in your application. The jobs market in Zambia would be more efficient for applicants and recruiters if everyone applied to jobs to which their knowledge, experience and skills are suited to, rather than applying for those loose fit job opportunities.

Demonstrate you are a good fit

To apply for jobs you’re suited to, choose to apply for jobs that are related to:

• Work experience you have previously had
• Sectors you have worked in
• What you have studied or are studying
• Your areas of interest and your aspirations

There is nothing wrong with seeking a complete career change or applying for jobs that don’t quite follow on from your current position. However, when you do this, it is important to:

• Clearly explain why you are changing paths
• Demonstrate how you have transferrable knowledge, skills and experience that would be valuable for the role you are now applying for
• Reassure recruiters that you do not plan to make a habit of changing direction too often

Don’t apply for more than one position at a company

If an organisation is filling more than one position, and you apply for more than one job at the same company, you ' ll seem like you are unfocused and looking for any job.

Write a tailored cover letter for each application

Generic introductions don ' t work especially in the saturated Zambian jobs market. Seasoned recruiters can spot generic introductions a mile off! All they do is make you look like you haven’t made the effort. Instead, take the time to demonstrate you are a good fit by adapting each cover letter to the position you ' re applying for, identifying relevant accomplishments, achievements and anything you can offer the particular role.

Think about your references

It’s always a good idea to have a reference from a previous employer. Current recruiters will appreciate the chance to speak to a person you have worked for previously. It also demonstrates that you left that position on good terms which is always a sign of a respectable professional individual. You can also consider references from teachers, coaches and church leaders. Having references from friends and family doesn’t look very professional and isn’t recommended simply because they are likely to be biased. Another important point is to ask your referees if they are willing to give a reference. It won’t go down well if they are surprised to hear from your potential employers when they get in touch.

Follow the application instructions

This might seem obvious but many people fall at this first hurdle! If the instructions say send an email to a specific email address, with a specific subject line with specific attachments then do that. Recruiters give these instructions to make their recruitment process as simple and efficient as possible. Those that follow instructions will stand out for the right reasons.

Give your email a clear subject

Your email might not even get opened if it doesn’t have a clear subject line, looks too vague or is unprofessional. Give the reader context such as the position you ' re applying for.

Keep it short

Zambian recruiters have to go through many applications and might not read beyond the first paragraph of an email or cover letter. Keep them short, concise and focused. Two or three paragraphs are enough although you might consider more, the more professional the job.

Keep it professional

You’re writing to your potential boss. Keep your correspondence professional and skip the slang, abbreviations and emoticons. This is not a text or whatsapp message, so use paragraphs and full sentences!

Make sure it ' s perfect

Spell check, grammar check and proofread your application document. Then do it again. Read it out loud and if you have trouble spotting your own mistakes, ask someone else to run through it.

Make sure you ' re contactable

It seems obvious, but make sure you include your contact information. Provide a name, phone number and email address and then be on the alert to answer your calls and check your emails.

Don’t use a work email address!

It’s always best to use your own email address and phone number otherwise it’s not very respectful to your current employees. Imagine how difficult you will make things for yourself if your current employer found out and you don’t get a new job straight away.

Make sure you ' re online presence is good

Increasingly, recruiters considering your application will search for you online. Make sure you look responsible and trustworthy on social networks such as Facebook, Twitter and LinkedIn. Read more about this, in our section, ‘How to find jobs in Zambia the unconventional way’

Keep encouraged

Looking for a job in Zambia can be a trial. Don ' t get discouraged. Stay positive and keep moving forward. You can do it!

Step 3 — Interviewing for jobs in Zambia

Prepare, prepare, prepare.

It’s essential that you find out as much as possible about the company you are going to be interviewing at. A good place to start is their website (if they have one). Also look for company information on social media channels like Facebook, LinkedIn and Twitter. Research the following key information:

• Company products and services
• Key team members
• Awards and achievements
• Approach and company culture

Going to an interview equipped with such knowledge enables you to tailor your responses to suit the company and possibly even the people interviewing you. Demonstrating that you know about the company and showing genuine interest will help you stand out. This will always go down positively with recruiters.

Dress code for interviews for jobs in Zambia

They say you only have a few seconds to make the right impression. You should want to make an entrance for the right reasons when going for any level job. Ladies, avoid outfits that are too revealing and have too much jewellery and makeup. Gentleman, iron your shirts and ensure your haircut is professional looking. Other tips are to have clean shoes and ensure you smell nice - small details will make a big difference! Of course, not all jobs require you to dress the same. For example, an interview for a job in fashion will mean you have an opportunity to demonstrate that your style matches with the company. Similarly, going for an interview on a construction site may not require you to be suited and booted. All in all, the research you do when preparing for your interview may help you select the perfect interview outfit. Think about the position, the work you will be doing if you got the job and dress accordingly. It’s a good idea to carry these habits through to when you get the job as well.

Never be late for a job interview! It will make your potential employers think you are disorganised and that you don’t care for the job. It’s far better to be early. If you are too early you can always wait elsewhere and then go in 10-15 minutes early.

Be polite to everyone

A good way to make a positive impression is to be polite to everyone you meet when you go for the interview. Being polite and respectful is a good trait to have everyday but even more important at this early stage when you have no idea who is who, or what level of influence they have on the recruiters.

Take the right paperwork

If you have any certificates, letters of recommendation, work samples, or anything you were asked to take the interview, make sure you have them, and that they are professionally presented.

Prepare questions for the interviewer

Most interviewers will give you the opportunity to ask them questions. As someone who has been the interviewer, it’s always disappointing when people don’t have questions or ask the wrong questions. Ask questions that demonstrate your desire to settle in, make a positive impact and to contribute long term. Don’t ask questions about leaving early or whether you can play music!

Apart from the traditional job advertisement route to finding a job in Zambia there are some things you can do to get noticed.

Networking events where you could meet recruiters for Zambia jobs

The is a good selection of events you can attend to be in with a chance to meet potential recruiters. Some examples are Bongo Hive and Startup Hour . Be sure to keep up to date with career development and networking events via our events in Zambia page.

Make a point of making the right impression, holding conversations, listening, asking questions, letting people know what type of job you are looking for and giving out your contact details. A good tip is to connect with people you have met on relevant social media channels after the event, for example, LinkedIn and Twitter. Remember, you may not meet your next boss, but you could meet the person who will recommend you to your next boss.

Demo your work and interests to attract recruiters

The digital world we live in enables you to demonstrate your work, interests, personality and dreams with relative ease. For a relatively low investment you can set up a website/blog where you can post content that may well impress potential employers. If you haven’t got the budget or technical knowledge to set up a website then you can use tools like LinkedIn and Medium to do the same thing. You can write content that demonstrates your expertise, commitment and passion. Sharing photos, videos and audio files are another way to impress. You can also use these website to network online with potential employers. If your blog can help you impress potential employers then remember to include it in your CV and job application.

Work your social media profiles

Too many people only use social media for fun, jokes and proof of their latest weekend shenanigans. It is important to remember that a lot of what you post is public and savvy employers will look you up social media. Think about your social media accounts as places you can share your expertise, show off your personality and aspirations, and also build valuable relationships with people who can help you get that dream job.

Offer to work for free

This may seem counterintuitive but if you are not currently working or studying it’s probably best to do some voluntary work. A potential employer will be impressed that you are filling your time with something valuable rather than just sitting around. Doing voluntary work will also give you an opportunity to learn new skills and gain further experience.

1. Newspapers with Zambia jobs

Many large organisations, such as those in the mining, agriculture and development sectors still mainly advertise in Zambian newspapers. These include:

• Zambia Daily Mail — a national newspaper with a daily jobs section (Monday - Saturday) that is not available online. The best days for jobs are Monday, Tuesday and Wednesday
• The Post — a national newspaper with a daily jobs section that is not available online. However currently this newspaper is not available
• Times of Zambia — a national newspaper with a small daily jobs section that is not available online
• Zambia Daily Nation — an independent newspaper that is widely circulated in Lusaka every day apart from Sundays, but has very few if any job advertisements. It’s online job section is not updated regularly.

2. Search on Google

Use Google to find websites that list jobs in Zambia. Try different combinations of phrases e.g. "Zambia Jobs" or "Jobs in Zambia" for broad results, or add add an industry to narrow results down e.g. "Teacher jobs in Zambia". Always add a location such as Zambia or your city to the search phrase to help narrow down jobs that are close to you.

3. Zambia jobs on Facebook

Using phrases like "Jobs in Zambia" or "Zambia Jobs" search Facebook to find organisations listing their own vacancies or Facebook pages like Jobsbwana that list a collection of vacancies across different companies.

When you spot a company that posts a job vacancy on Facebook, they are likely to do it again, so it might be worth liking their page to be in with a chance of seeing their vacancy updates.

4. Zambia jobs on LinkedIn

LinkedIn has a jobs tab which allows you to add your location. The search facility isn’t that great because it will throw up some jobs in other locations. So you can do a search to only highlight Zambia, Lusaka (or you city of choice) or ZM jobs, (Ctrl F) and then apply through LinkedIn.

5. Recruitment companies in the Zambian jobs market

There is a range of recruitment companies in Zambia who you can register with. Start by finding out as much about the company as possible, such as, if they focus on a specific sector. Then pitch yourself to them, following their registration instructions — remember they are the connection between you and your ideal job. You can find a list of recruitment companies in Zambia on our sister website: infobwana.com .

New products on shopbwana.com

New businesses on bizbwana.com

Run a business in Zambia?

Immigration Assistants and Border Guards

• Posted 10 months ago

Department of Immigration

MINISTRY OF HOME AFFAIRS AND INTERNAL SECURITY

DEPARTMENT OF IMMIGRATION

EMPLOYMENT OPPORTUNITY

The Department of Immigration invites suitably qualified Zambian Citizens interested in serving as Immigration Assistants or Border Guards to apply to the Director General of Immigration or respective Regional Immigration Officers.

Immigration Assistant (One Hundred and Fifty (150) Positions)

a) Must be a Zambian citizen with no criminal record;

b) Must hold a full Grade 12 Certificate (or equivalent) with a minimum of five (5) credits, including English and Mathematics. Note: The equivalent must be equated by the Examinations Council of Zambia (ECZ) or the Zambia Qualifications Authority.

c) Should be aged Eighteen (18) to Twenty-Five (25) years by 31st December, 2023,

d) Must be physically, medically, and mentally fit,

e) Must be of good character,

f) Must be single and without children; and

g) Must be willing to undergo intensive physical training

Border Guards (One Hundred (100) Positions)

a) Must be a Zambian citizen with no criminal record,

b) Must hold a full Grade 12 Certificate (or equivalent) Note: The equivalent must be equated by the Examinations Council of Zambia (ECZ) or the Zambia Qualifications Authority.

c) Should be aged Eighteen (18) to Twenty-Five (25) years by 31st December, 2023;

d) Must be physically, medically, and mentally fit;

e) Must be of good character;

g) Must be willing to undergo military training.

How to Apply

Interested and qualified persons are invited to make their applications which should include:

a) A hand-written an application letter

b) Certified photocopy of National Registration Card (NRC)

c) Certified photocopies of academic qualifications

d) Certified photocopies of professional qualifications

e) Curriculum Vitae (CV)

f) Two (2) recently taken passport-size photos

Completed applications must be hand delivered to the following addresses

The Director General Immigration Headquarters Kent Building P.O Box 50300 LUSAKA

The Regional Immigration Officer P.O. Box 30594 LUSAKA

The Regional Immigration Officer P.O Box 80432 KABWE

The Regional Immigration Officer P.O Box 70457 NDOLA

The Regional Immigration Officer P.O Box 410198 KASAMA

The Regional Immigration Officer P.O Box 710038 MANSA

The Regional Immigration Officer P.O Box 60465 LIVINGSTONE

The Regional Immigration Officer P.O Box 480237 CHINSALI

The Regional Immigration Officer P.O Box 110061 SOLWEZI

The Regional Immigration Officer P.O Box 910179 MONGU

The Regional Immigration Officer P.O Box 510135 CHIPATA

Please Note

a) Closing date for receipt of applications is 17th November, 2023

b) Applicants should only apply for one position, either Immigration Assistant or Border God and not both.

c) Shortlisted candidates shall be required to produce originals of their National Registration Cards, academic and professional certificates during interviews.

d) Only shortlisted and successful candidates will be contacted.

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Home » Blog » How To Write An Application Letter For Zambia Army Recruitment 2024

How To Write An Application Letter For Zambia Army Recruitment 2024

How To Write An Application Letter For Zambia Army Recruitment 2024 … Are you looking for a way to write an application letter for Zambia Army Recruitment? If yes, then this informative article is for you. You will be given a step-by-step guide on How To Write An Application Letter For Zambia Army Recruitment In 2024.

I know just how cumbersome writing an official or formal letter can be, more than writing an application letter for army recruitment. For the Zambian army, natives will have to get registered at sixteen with parental consent. Candidates who wish to apply should be Zambian natives and should have a Grade Twelve certification.

Who Is Eligible?

To register, you need to know the criteria for eligibility listed below;

• Must be a Zambian and must possess a green national registration card
• Must have (14) points and below at grade twelve level that ought to embody English, Mathematics, Science, and any 2 subjects.
• Applicant should be between eighteen (18) and twenty-five (25) years older and not but 160cm tall.
• Must be medically, physically, and mentally capable
• Height 1.73m or 5’8 feet for males and 1.65m or 5’4 feet for female
• Holder of a full Grade twelve (Twelve) Certificate with 5 (5) “0” levels with a minimum of a credit or higher in English, arithmetic, and any Science subject
• Applicants must not have any criminal record or have an unresolved criminal case in court
• Female candidates should not be pregnant at the time of application

How To Write The Application Letter For Zambia Army Recruitment

In writing an army application letter, you are writing to the hiring manager, so do not fail to include the amazing qualities you possess, your educational qualification, experience, and anything that could boost your chances of getting recruited.

Make sure your application letter is written in concise and easy-to-read or comprehend language and if you’ve been told that you have doctor’s handwriting, you might want to type the letter to avoid the company reading a “pissed” for “passed”.

To Write This Letter, You Must;

• Use a professional format.
• Write out the two addresses (yours and the organizations’)
• Create the heading.
• Address the letter to the hiring manager.
• Begin by stating your interest.
• Speak about your experience and qualifications.
• Talk about your personality
• Express appreciation in anticipation
• Your closing salutation.

Finally, an application letter is a bridge between you and that recruitment, don’t need up, go for it.

What’s your take on this? We believe this article was helpful, if yes, don’t hesitate to share this information with your friends on Facebook, Twitter, WhatsApp, and other Social Platforms.

Comments (14)

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It’s always my dream job I believe this time this opportunity won’t exclude me

Thanks you so much for the guide lines looking forward to be recruited this time around

If the recruitment start please help me

Thanks for your guidance!

Thanks for help

This was helpful!

Keep updating

Thanks for the guidelines much helpful

This has helped me

I have found this information most helpful and motivated.Please get on giving the updates and count me in.

I like this, please

Thank you very much and it has been my dream to save our country no matter what

Thank you for the helpful guidelines much appreciated.

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Universal Credit if you're State Pension age and get a Migration Notice letter

You need to move to Universal Credit if you get a Migration Notice letter and you’re State Pension age, as tax credits are ending soon.

Applies to England, Scotland and Wales

Only read this guidance if you’re state pension age and get a migration notice letter.

You should read the following guidance if you’re:  

• a couple where one of you is State Pension age and one of you is under State Pension age:  Universal Credit if you’re a ‘mixed age couple’ and get a Migration Notice letter
• not State Pension age:  Move to Universal Credit if you get a Migration Notice letter

If you have not received a Migration Notice letter visit the  Universal Credit  guidance.

Universal Credit is for State Pension age people who are working

You can claim Universal Credit if you’re working and receiving tax credits. 

If you’re State Pension age and get a Migration Notice letter, you can claim Universal Credit even if:

• you’re still working
• you’ve renewed your tax credits
• you have money, savings and investments of more than £16,000
• you’re receiving a pension

To continue getting financial support, you must claim Universal Credit by the deadline date in your letter.

You can continue working with no ‘work-related conditions’ for 12  assessment periods  (about 12 months). This means you will not have to:

• increase your hours
• find additional work
• attend work-related meetings at your local job centre

Benefits that are ending

The following benefits are ending and are being replaced by Universal Credit:

• Working Tax Credit
• Child Tax Credit

Your Housing Benefit will be ending

If you receive Housing Benefit, it will be ending. However, if you’re eligible, housing support will be added to your entitlement when you claim Universal Credit. 

Your benefits will end even if you decide not to claim Universal Credit.

Reclaiming Housing Benefit

You can reclaim Housing Benefit if you do not claim Universal Credit, or you claim before your deadline date but are not entitled to Universal Credit. 

You can get advice from your local council about backdating your Housing Benefit claim. Your claim can only be backdated for up to 3 months. 

Find out more about  Housing Benefit eligibility .

When you need to apply

To continue receiving financial support you must claim Universal Credit by the deadline date in your letter. 

If you cannot claim Universal Credit by the deadline date, you should contact the  Universal Credit Migration Notice helpline  as soon as possible.

You may be able to get more time to make a claim if you have a good reason. You must request this before your deadline date.

Transitional protection

As your benefits are ending and you need to move to Universal Credit some of the normal eligibility rules for claiming are different. This is known as  ‘transitional protection’ .

To get transitional protection you must claim Universal Credit by your deadline date.

You will not get transitional protection if you claim before you get a Migration Notice letter.

Transitional protection top up payments

If the amount you’re entitled to on your existing benefits is more than you’ll get on Universal Credit, a top up is available. 

You can only get this additional amount if you have received a Migration Notice and claim by your deadline date.

If you have debt from your existing benefits, this will be recovered when you move to Universal Credit and deducted from your Universal Credit amount. See  what you’ll get  for more on deductions.

You do not need to apply for transitional protection. It will be paid to you automatically if you get a Migration Notice and make a Universal Credit claim by your deadline date.

Money, savings and investments

You can claim Universal Credit even if you have money, savings and investments over £16,000 for 12 assessment periods. 

After this, you will not be eligible for Universal Credit if you still have more than £16,000 in money, savings and investments.  

If you apply after the deadline date and have money, savings and investments of more than £16,000 you will not be able to claim Universal Credit.

Change of circumstances

If you have a change in circumstances, such as stopping work before you claim Universal Credit, you may not be eligible for transitional protection.

If you have a temporary increase in earnings, this could end your Universal Credit entitlement. If your earnings reduce again within the next 3 months, and no other circumstance change, you can reclaim Universal Credit again.

Claiming Pension Credit instead of Universal Credit

If you choose to apply for Pension Credit instead of Universal Credit, you will not get transitional protection and may receive less financial support.

If you then decide to withdraw your Pension Credit claim and apply for Universal Credit by your deadline date, you’ll still be eligible for transitional protection.

Once a claim to Pension Credit is accepted, the option to apply for Universal Credit is closed.

Find out more about  Pension Credit . You can also use the  Pension Credit calculator  to work out how much you might get.

What you’ll get

On Universal Credit, most people will be entitled to the same amount they received from their previous benefits, or more. If your circumstances change before you make your claim, this may affect the amount you get.

Your Universal Credit payment is made up of a standard allowance and any extra amounts that apply to you, for example if you:

• have children
• have a disability or health condition which prevents you from working
• need help paying your rent

Find out more about  what you’ll get .

Benefits calculators

You can use an independent, free and anonymous benefits calculator to estimate how much you could get on Universal Credit.

Benefit calculators give estimates so may not be accurate.

The  entitledto  and the  Policy in Practice Better Off  calculators: 

• calculate transitional protection (top up payments) available
• take into account if you’re State Pension age
• can be used if you receive tax credits and have money, savings and investments of £16,000 or more

Calculations do not include any deductions that may be taken from your Universal Credit amount. 

DWP  is not responsible for information given by the calculators.

Removal of the benefit cap

The  benefit cap  is normally applied to Universal Credit and other benefits. This a limit on the total amount of benefit you can get. However, the benefit cap will not apply if: 

• you’re State Pension age
• you receive a Migration Notice

How Universal Credit is worked out

Your Universal Credit award is calculated based on your circumstances each month. These are called your ‘ assessment periods ’. This is different to tax credits which are calculated yearly.

How much Universal Credit you get will depend on your  earnings . This includes income from: 

• full time work
• part time work
• employed or  self-employed  work

Changes in your circumstances can affect how much you’re paid for the whole assessment period – not just from the date you report them.

Find out  how your wages affect your payments .

Money can be taken from your Universal Credit payments to pay for things like:

• court fines
• rent arrears
• overpayments or arrears from tax credits, Council Tax, Housing Benefit, Employment and Support Allowance ( ESA ) and Jobseeker’s Allowance ( JSA )
• utility debts, like electricity, gas, water

Money cannot be deducted from things like your child allowance, childcare, and housing costs.

Find out more about  money taken off your Universal Credit payment .

If you’re claiming a pension 

You can still claim Universal Credit if you’re receiving your pension. However, the amount of pension you receive will be deducted from your Universal Credit amount and treated as income.

If you have delayed (‘deferred’) your State Pension 

If you delayed taking your pension before you received your Migration Notice, we will not treat your deferred pension as income for 12 assessment periods. 

If you then decide to take your pension within this period, it is treated as income. 

After 12 assessment periods, the amount of pension you’re entitled to is counted as income, even if you’ve decided not to take it. This is known as ‘notional’ income. This can affect how much Universal Credit you get.

Once you move to Universal Credit, you will not be able to continue building up any: 

• extra State Pension
• State Pension lump sum (if you reached State Pension age before 6 April 2016)

What you’ll get if you live with your partner

How much you can get will depend on your partner’s income and savings, as well as your own.

How to claim Universal Credit

You can apply for Universal Credit online.

You need to create an account to make a claim. You must complete your claim within 28 days of creating your account or you’ll have to start again.

When you or your partner make a claim to Universal Credit your existing benefits that are being replaced by Universal Credit will stop. You cannot go back to those benefits, because they are ending.

If you cannot apply online, you can claim by phone. Call the  Universal Credit Migration Notice helpline .

How to claim if you live with a partner

You’ll both need to claim Universal Credit if you live with your partner in the same household and are:

• married to each other
• civil partners of each other
• living together as if you are married

You must make a joint claim for your household, even if your partner is not eligible for Universal Credit. You cannot claim by yourself.

To begin, both of you need to create your own Universal Credit online accounts. The first person to create their account will receive a partner code, which will be displayed on screen.

Your partner will then need to use this code when they create their Universal Credit online account. This ensures the accounts are joined together and you are correctly claiming as a couple.

Once you’ve created your account you can make a claim for Universal Credit.

What you’ll need to apply

To apply online you’ll need:

• your bank, building society or credit union account details
• an email address
• access to a phone

To prove your identity, you’ll need some documents such as your:

• driving licence
• debit or credit card
• payslip or P60

To complete your claim you’ll need to provide information about:

• your housing, for example how much rent you pay
• your earnings, for example payslips
• any disability or health condition that affects your work
• how much you pay for childcare if you want help with childcare costs
• your savings and any investments, like shares or a property that you rent out

You might need an appointment with the Universal Credit team if:

• they need more information
• you cannot verify your identity online

You’ll be told if this appointment will be in a jobcentre or on the phone.

Apply for Universal Credit online

Steps to getting universal credit.

Set up an Online Universal Credit account.

Complete and submit online claim.

Prove your identity.

Provide documents and evidence to support your claim.

Agree the activities in  your claimant commitment .

When you prove your identity we’ll know you’ve received a Migration Notice letter and your information will be linked up automatically.

If you need help to make your claim you can get free support from the Citizens Advice Help to Claim service:

• Get Help to Claim if you live in England or Wales
• Get Help to Claim if you live in Scotland

How you’re paid

Universal Credit is paid once a month, usually into your bank, building society or credit union account.

If you’re not able to open a bank, building society or credit union account, call the  Universal Credit Migration Notice helpline  for advice about how to arrange a different way of getting paid.

Your payment can include an amount for housing costs, which you’ll usually need to pay to your landlord. If your landlord was being paid your housing costs directly, you’ll need to discuss the change of payment arrangements with them.

Final payments for existing benefits

The date of your final payments from your existing benefits depends on whichever is first:

• the deadline date on your letter
• when you make a claim to Universal Credit

If any further payments are due, they will be made shortly after your entitlement ends.

Moving from tax credits

If you claim tax credits, your entitlement will end as soon as you make a claim to Universal Credit.

If you do not make a claim by the deadline, your tax credit entitlement will end on the day before the deadline.

Moving from Housing Benefit 

If you’ve applied for Universal Credit, you’ll keep getting your current benefit paid for 2 more weeks. You must still be eligible for your current benefit. You will not need to pay back these extra payments and they will not affect the Universal Credit you might get.

If you do not make a claim to Universal Credit by the deadline, your last day of entitlement to your existing benefits will be 2 weeks after the deadline.

If you receive both tax credits and Housing Benefit, your tax credits will end as soon as you make a claim, or the day before your deadline date (whichever is first). Your Housing Benefit will continue for 2 weeks.

Help while waiting for your first payment

Your claim starts on the day you submit it in your account, however it usually takes around 5 weeks to get your first payment.

If you need help with your living costs while you wait for your first payment, you can apply for an advance within  your Universal Credit online account .

You’ll need to pay back your advance in instalments from your future Universal Credit payments.

Find out more about  how you’re paid  including payment dates, if you live with a partner, and alternative payment arrangements.

Your responsibilities

When you have made your claim to Universal Credit you’ll need to manage your own finances and maintain your claim online. This includes:

• updating your account
• managing your own rent and other housing costs, unless you have another payment arrangement in place
• reporting changes in circumstances
• if you’re self-employed, you will need to report your earnings every month

To get Universal Credit payments, you’ll need to accept an agreement called a ‘claimant commitment’. What you’ll need to commit to will depend on your age and circumstances. Find out more about  claimant commitments .

If you’re employed or self-employed you will not be expected to look for work during your first 12 assessment periods.

Changes in circumstances you must tell us about

You need to report changes to your circumstances so you keep getting the right amount each month.

Changes can include:  

• changing your bank details
• changes to work and money, such as earnings, pension income, jobs, rent and savings
• change to your health
• household changes, including children, care, partner and immigration status

Find out more about changes in circumstances you must tell us about .

You could be taken to court or have to pay a penalty if you deliberately give wrong information or do not report a change in your circumstances.

Work-related conditions and assessments

When you move to Universal Credit, for 12 assessment periods you can work and have no conditions or requirements.  

However, if you’re self-employed and move to Universal Credit you’ll need to declare your earnings every month.

After 12 assessment periods

If you decide to remain on Universal Credit after 12 assessment periods and continue working, a minimum earnings threshold (MET) will apply to your earnings. 

From this point, we’ll look at your earnings for the last 3 months to see if they dropped below the MET. At any point during your claim, if your earnings drop below the MET for 3 months in a row your Universal Credit claim will be closed. 

Work Capability Assessments

If you’re State Pension age and have a health condition or disability, you will not need a Work Capability Assessment when you move to Universal Credit.

Universal Credit Migration Notice helpline  

Monday to Friday, 8am to 6pm  

Phone: 0800 169 0328   

Video relay service  for British Sign Language (BSL) users. Watch the video to find out how to use the Video relay service on mobile or tablet

0800 phone numbers are free to call from mobiles and landlines.

If you cannot speak or hear on the phone

You can use our  Relay UK  service to make a free, text-supported call to the Universal Credit Migration Noticed Helpline. Dial 18001 followed by 0800 169 0328. 

Other financial help and support 

If you get Universal Credit, you could be eligible for other benefits or financial support. You should  check what you can get . 

You might be able to get  different support in Scotland .

If you’re in financial difficulties, you can get help and advice from the government, local councils, and other organisations, such as  advicelocal.uk .

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