Basic tasks for creating a PowerPoint presentation
PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.
Choose a theme
When you open PowerPoint, you’ll see some built-in themes and templates . A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.
On the File tab of the Ribbon, select New , and then choose a theme.
PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.
Click Create , or pick a color variation and then click Create .
Read more: Use or create themes in PowerPoint
Insert a new slide
On the Home tab, click the bottom half of New Slide , and pick a slide layout.
Read more: Add, rearrange, and delete slides .
Save your presentation
On the File tab, choose Save .
Pick or browse to a folder.
In the File name box, type a name for your presentation, and then choose Save .
Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).
Tip: Save your work as you go. Press Ctrl+S often or save the file to OneDrive and let AutoSave take care of it for you.
Read more: Save your presentation file
Select a text placeholder, and begin typing.
Format your text
Select the text.
Under Drawing Tools , choose Format .
Do one of the following:
To change the color of your text, choose Text Fill , and then choose a color.
To change the outline color of your text, choose Text Outline , and then choose a color.
To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects , and then choose the effect you want.
Change the fonts
Change the color of text on a slide
Add bullets or numbers to text
Format text as superscript or subscript
Add pictures
On the Insert tab, select Pictures , then do one of the following:
To insert a picture that is saved on your local drive or an internal server, choose This Device , browse for the picture, and then choose Insert .
(For Microsoft 365 subscribers) To insert a picture from our library, choose Stock Images , browse for a picture, select it and choose Insert .
To insert a picture from the web, choose Online Pictures , and use the search box to find a picture. Choose a picture, and then click Insert .
You can add shapes to illustrate your slide.
On the Insert tab, select Shapes , and then select a shape from the menu that appears.
In the slide area, click and drag to draw the shape.
Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.
Add speaker notes
Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.
Click inside the Notes pane below the slide, and begin typing your notes.
Add speaker notes to your slides
Print slides with or without speaker notes
Give your presentation
On the Slide Show tab, do one of the following:
To start the presentation at the first slide, in the Start Slide Show group, click From Beginning .
If you’re not at the first slide and want to start from where you are, click From Current Slide .
If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:
Broadcast your PowerPoint presentation online to a remote audience
View your speaker notes as you deliver your slide show.
Get out of Slide Show view
To get out of Slide Show view at any time, on the keyboard, press Esc .
You can quickly apply a theme when you're starting a new presentation:
On the File tab, click New .
Select a theme.
Read more: Apply a design theme to your presentation
In the slide thumbnail pane on the left, select the slide that you want your new slide to follow.
On the Home tab, select the lower half of New Slide .
From the menu, select the layout that you want for your new slide.
Your new slide is inserted, and you can click inside a placeholder to begin adding content.
Learn more about slide layouts
Read more: Add, rearrange, and delete slides
PowerPoint for the web automatically saves your work to your OneDrive, in the cloud.
To change the name of the automatically saved file:
In the title bar, click the file name.
In the File Name box, enter the name you want to apply to the file.
If you want to change the cloud storage location, at the right end of the Location box, click the arrow symbol, then navigate to the folder you want, then select Move here .
On the Home tab, use the Font options:
Select from other formatting options such as Bold , Italic , Underline , Strikethrough , Subscript , and Superscript .
On the Insert tab, select Pictures .
From the menu, select where you want to insert the picture from:
Browse to the image you want, select it, then select Insert .
After the image is inserted on the slide, you can select it and drag to reposition it, and you can select and drag a corner handle to resize the image.
On the slide canvas, click and drag to draw the shape.
Select the Shape tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.
A horizontal Notes pane appears at the bottom of the window, below the slide.
Click in the pane, then enter text.
On the Slide Show tab, select Play From Beginning .
To navigate through the slides, simply click the mouse or press the spacebar.
Tip: You can also use the forward and back arrow keys on your keyboard to navigate through the slide show.
Read more: Present your slide show
Stop a slide show
To get out of Slide Show view at any time, on the keyboard, press Esc.
The full-screen slide show will close, and you will be returned to the editing view of the file.
Tips for creating an effective presentation
Consider the following tips to keep your audience interested.
Minimize the number of slides
To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.
Choose an audience-friendly font size
The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.
Keep your slide text simple
You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.
Some projectors crop slides at the edges, so that long sentences might be cropped.
Use visuals to help express your message
Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.
As with text, however, avoid including too many visual aids on your slide.
Make labels for charts and graphs understandable
Use only enough text to make label elements in a chart or graph comprehensible.
Apply subtle, consistent slide backgrounds
Choose an appealing, consistent template or theme that is not too eye-catching. You don't want the background or design to detract from your message.
However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.
For more information about how to use themes, see Apply a theme to add color and style to your presentation .
Check the spelling and grammar
To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation .
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File: Microsoft PowerPoint 2019 Fundamentals Page 7 of 41 November 1, 2019 D. Presentation Slides Slides in a presentation are similar to pages in a word processing document. All slides and graphics are saved in one file (example: keys.xppt). Use the PowerPoint file to present the information in the following ways:
The PowerPoint interface, as this basic PowerPoint Tutorial, is really intuitive. We believe that you won't have any problem with this tab! 4. Transitions Tab. Using transitions in PowerPoint is a dynamic way to move from one slide to the next during a presentation. This feature is PowerPoint's stamp, so don't miss it!
more. This class covers the essentials of using PowerPoint, including getting started, adding slides, adding text and pictures to slides, changing the look of your presentation, and presenting, saving, and printing your PowerPoint slideshow. Getting Started 1. Click the start button in the task bar at the bottom of the screen 2. Select PowerPoint
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About the Tutorial Microsoft PowerPoint is a commercial presentation application written and distributed by Microsoft for Microsoft Windows and Mac OS X. The current versions at the time of writing this tutorial are 2010 for Microsoft Windows and 2011 for Mac OS X. Microsoft PowerPoint is a presentation tool that supports text, shapes, graphics ...
Arrange the File Explorer and PowerPoint windows on your screen so that both are visible. 3. Drag the audio file from File Explorer to the slide. To record audio directly onto a slide 1. On the Insert tab, in the Media group, click the Audio button, and then click Record Audio to open the Record Sound dialog box. 2.
PowerPoint Basics. Microsoft PowerPoint is an electronic presentation program that helps people present a speech using a collection of slides. A PowerPoint presentation is a collection of slides that can be used to create oral presentations. This is the standard first sli de of a PowerPoint presentation: Inserting a New Slide. Home<<New Slide.
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Open. Save a Presentation: Click the Save. button on the Quick Access Toolbar, or press Ctrl + S. Choose a location where you want to save the file. Give the file a name, then click. Save. Preview and Print: Click the File tab, select Print, specify print settings, and click Print. Close a Presentation: Click the File.
1. Double-click on the MS PowerPoint icon. If the MS PowerPoint icon is not on the desktop, go to the Start menu: 1. Click Start Programs Microsoft PowerPoint*. *Occasionally, Microsoft PowerPoint will be in a folder called "Microsoft Office" or similar-this will make one more step between "Programs" and "Microsoft PowerPoint" in the diagram ...
PowerPoint 2016 Basics for Windows Center for Instruction and Technology 5 9/28/2016. The Open File Dialog. Quickly open any previous documents used by selecting them from the Recent Documents. pane when you click on File Tab menu. Or choose Open from the File Tabto locate a document to open.
outline into PowerPoint slides • Draw them out -create rough sketches of what you what each slide to look like • Transform your rough sketches from your "wire-frame" into real slides in PowerPoint • Choose a deck template and stick with it • Don't recreate the wheel - leverage prefab slides or old slides
Introduction to Microsoft PowerPoint. Objective: This class will provide participants with a basic understanding of the purpose and use of the Microsoft PowerPoint program. Format: Throughout this class, we will use a series of exercises to practice the basic skills used in creating a Microsoft PowerPoint Presentation.
Welcome to Basic Microsoft PowerPoint By the end of this class you will be able to complete the following skills in Microsoft PowerPoint 2016 and Microsoft PowerPoint 365: • Open, save, and create new MS PowerPoint slide shows ... Right-click in your presentation and take a look at the menu 19. End your slide show. Further Study and Practice
To do this, click the green "Free Download" button on the right. This will download an image file to your hard drive. Then, follow the instructions found in the "Inserting an Image from File" section to insert the image file into the presentation. Switch back to PowerPoint using the taskbar.
Select the text. Under Drawing Tools, choose Format. Do one of the following: To change the color of your text, choose Text Fill, and then choose a color. To change the outline color of your text, choose Text Outline, and then choose a color. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then ...
Experience learning made easy—and quickly teach yourself how to create professional-looking presentations with Microsoft PowerPoint 2013. With Step by Step, you set the pace—building and practicing the skills you need, just when you need them! Work with PowerPoint on your PC or touch device. Design, organize, and polish your slides.
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PowerPoint 2019 Quick Reference. Work with Presentations. Work with Presentations. Organize a Presentation. Insert a New Slide: Click the Home tab and click the New Slide button in the Slides group, or press Ctrl + M. Change the Slide Layout: Click the Home tab, click the Layout button in the Slides group, and select a layout. Title Slide.
Launching Your PowerPoint Application: Click the Start button on the Taskbar at the bottom left corner of your Windows screen. Select All Programs. Click Microsoft Office from the submenu, and then select Microsoft Office PowerPoint 2007. The Normal View pane appears (see Figure 1, below).
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Costs and Benefits. By reducing exposure to PFAS, this final rule will: Save thousands of lives. Prevent tens of thousands of serious illnesses, including cancers, liver disease, heart attacks, and strokes. Reduce immune impacts and developmental impacts to pregnant people, children and babies.
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