job application letter in rwanda

Cover Letter

What is a cover letter?

A cover letter is a document sent with your CV/resume which provides additional information on your skills and experience. It is the first form of communication between yourself and a prospective employer, so it is important to make the cover letter as interesting and enticing as possible.

What does the cover letter usually consist of?

A cover letter usually provides detailed information on why you are qualified for the job you are applying for. Good cover letters explain the reasons for your interest in the specific job and identify your most relevant and recent skills or experiences.

An effective cover letter can mean the difference between being invited for an interview, or not. So it is very important to make it stand out.

What types of cover letters are there?

• An application letter – in response to a job opening.
• A prospecting letter – which enquires about possible openings.
• A networking letter – which requests information and possibly assistance in your job search.

Can I send out the same cover letter to all potential employers?

No, you should not. Ideally, you should tailor-make your cover letter for each job or company you are contacting. This takes more time, but will be worth your while.

Is there a format which I should use, however?

Yes, there is a basic format. All cover letters should consist of:

• Your contact information
• Your potential employer’s contact information
• A salutation/greeting (for example: Dear Mr Jones)
• The body of the cover letter (letting the employer know what position you are applying for, what qualifications you have and what relevant experience)
• A conclusion (thanking the potential employer for considering you for the position)
• A complimentary close (for example: Respectfully yours)
• Your signature

Must I put all my CV details in the cover letter?

No, the cover letter is a more short, personal letter which pulls out the highlights of your CV, especially details relevant to the job being advertised.

What should I include in my cover letter?

• Keep it short and simple, but make sure you have all the relevant details.
• Highlight your skills and experience that suit the job.
• Pair key words in the job advertisement to match your capabilities.
• Make sure your grammar and spelling are correct.
• Make sure you have all the important details, such as your contact details, in the cover letter.
• Research the company your are applying to, so you can demonstrate knowledge of their goals, missions etc.
• Use polite language.
• Check for any mistakes before sending. If possible, as a friend or colleague to help you check. Also ask if they find the letter appealing/enticing.

What should I avoid in my cover letter?

• Avoid mentioning your salary requirements, unless requested.
• Don’t use a light, casual or humorous tone, this is not appropriate.
• Do not enclose photographs.
• Don’t exaggerate or make up details about your work experience or skills.
• Do not say you are applying because you are looking for better work than what you have – this may suggest you are a job hopper.
• Do not run down your current employment – this suggests disloyalty.
• Do not ramble – keep your cover letter short and to the point.
• Avoid spelling and grammar mistakes.
• Try not to only focus on your abilities – think of what would be best for the company you are applying to.
• Don’t forget to attach your CV to the cover letter!

An example of a cover letter:

Olive Mukantabana Avenue de l'Armée 12, Kigali, Rwanda +250-590 400 email: [email protected]

12 May 2013

Mr Eric Nshimiyimana Head of Research and Development, Biology Faculty Kigali Independent University

Dear Mr Nshimiyimana,

I am interested in job of research assistant that you advertised in The New Times this week. I have enclosed my CV for you to review. Please consider my qualifications and experience, which I think are best suited to this job opportunity in the light of the following reasons:

• I have five year’s experience working as a senior assistant in a biological research institute, which satisfies your requirement of working experience.
• I have been managing a small team of interns and junior biology researchers for the past three years, which relates to your criteria demanding experience in managing work teams in the biology research field.
• I graduated with a Masters degree in Molecular Biology from the National University of Rwanda, which satisfies your academic requirements for this position.

I would really appreciate your going through my credentials. Thank you very much for your kind consideration. Sincerely, Olive Mukantabana (signature)

Find out more about jobs and salaries – take our Salary Survey .

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• [email protected]
• +250-788-152-222
• Mon-Fri 8am - 5pm

REQUIREMENTS FOR A NEW APPLICATION

* Contract with the government or parastatal institution

*Application letter

* Certified academic certificates

* Copy of the agreement with the government

* Original police clearance from the country of the previous residence of six months

* Detailed Curriculum Vitae

REQUIREMENTS FOR A RENEW APPLICATION

* Copy of the contract with the government

APPLICATION FEES

* 150,000 Frw

PERMIT VALIDITY

* Up to two years

*  Click here to apply

Permit issued to a person providing technical assistance to Rwanda under a bilateral agreement with agreement with another country or with an international organization.

* Police clearance.

* Detailed Curriculum Vitae.

Certified academic certificates

* Recommendation letter from MINAFFET.

* Note Verbal

REQUIREMENTS FOR  RENEW APPLICATION

*Note Verbal

* 100,000 Frw

Permit is issued to a skilled worker on an occupation on demand list who possesses the qualification or relevant work experience

* Copy of employment contract.

* Academic certificates.

Recommendation letter from employer

* Police clearance from the country of residence of the previous six months.

* Up to three years

Permit issued to a foreign worker sponsored by his/her employer and who possesses required qualifications or relevant experience

* Certified academic Certificates.

* The original police clearance from the country of the previous residence of six months.

* The copy of employment contract.

* Recommendation letter from employer

Permit is issued to a foreign journalist or foreign media representative who holds an accreditation from the competent Rwandan authorities.

* Accreditation from the competent Rwandan Authorities.

* Recommendation letter

* Original police clearance from the country of residence for the previous six months

* Detailed curriculum vitae.

Permit issued to a semi-skilled worker or artisan who is a national of one of the countries within the region.

* Police clearance from the country of residence for the previous six months.

* 50,000 Frw

Permit issued to a foreign staff working in international or regional organization.

REQUIREMENTS FOR RECURRING APPLICATION

* Original police clearance from the country of residence for the previous six months.

* Academic certificates

* Note verbal

* Copy of contract.

Permit issued to a foreign employee based on special agreement or on reciprocity basis.

* Certified academic certificates.

* Paid on reciprocal basis.

* Reciprocity.

Permit issued to a professional player or artist.

*up to two years

Permit issued to a foreigner who works in Rwanda in Non-Governmental Organization(NGO)

* Copy of the organization registration certificate from Rwanda Governance Board (RGB).

* Valid up to two 2 years

Permit issued to a foreign worker with a refugee status in a foreign country, how has acquired a job in Rwanda

 REQUIREMENTS FOR RECURRING APPLICATION

* Permit issued to a foreigner assigned by his /her home company or organization to its affiliated company organization registered in Rwanda to undertake a specific assignment for a defined period of time.

* Permit also issued to a foreigner who works for a multinational or regional company, having its international or regional office in Rwanda.

* Proof of affiliation between a foreign or international company or organization transferring an employee to a Rwandan company/organization of his/her placement

* Employment contract with a foreign organization/company, which must not be shorter than the expected length of stay in Rwanda.

* Proof of affiliation between a foreign or international company or organization transferring an employee to a Rwandan company/organization of his/her placement.

* Employment contract with a foreign organization/company, which must not be shorter than the expected length of stay in Rwanda

Recommendation letter

* Valid for one year.

* Renewable under exceptional circumstances.

Our Address

KG 7 Ave Kigali-Rwanda Open: Mon-Fri 7am - 5pm

[email protected] [email protected] [email protected]

+250-788-152-222 +250-788-899-971 +250-788-809-607

• Immigration and Emigration

Visa Application

How to Apply for a Visa on IremboGov

This service allows one to apply for a visa online. In Rwanda, an entry visa can be applied online or upon arrival for people coming from anywhere in the world. Visa upon arrival can be applied for at the Kigali International Airport and all land borders. This service is provided by the Directorate General of Immigration and Emigration (DGIE). 

The service’s processing time is 7 days and the price depends on the type of visa. 

Prerequisites: 

Applicants with or without an account can apply for this service. 

Applicants should have a Nationality and Document Type.

Please click  here  to view the communiqué on the new visa regime.

Attachments differ depending on the “Visa Type.” Common attachments are Application letter, Copy of passport biodata page, and Photo with white background. 

Attachments should be in the following formats and sizes:

Scanned photo with white background (Format: JPG, Size: 500KB) 

Scanned copy of passport biodata page (Format: PDF, Size: 500KB)

Scanned application letter and other certificates (Format: PDF, Size: 500KB)

There are 2 categories of Visas.

Transit Visas : These visas are for people transiting through Rwanda for different reasons.

Visitors Visas : These visas are for people visiting Rwanda. This category has a wide range of visa types that applicants can apply for. 

Click  here  to learn more about the Visa Types under these 2 categories.

If the applicant is not sure about the Visa Type they should apply for, they are advised to contact the office of the Directorate General of Immigration and Emigration on  [email protected]  or call +250 722 17 29 74 before applying. 

Applicants should have a valid phone number and email address.

Follow these simple steps to apply for a visa:

  Visit Irembo platform :  www.irembo.gov.rw  and under Immigration and Emigration, click on 

Choose “Visa Application” under the  Request Type  and Click on  Apply. 

Note : For applicants who are already in Rwanda and want to extend their stay in Rwanda, please don’t apply for a visa but rather apply for “Renew Visa” service. 

Enter the  Applicant details .

NOTE : Applicants can choose to pay in United States Dollars (USD) or Rwandan Francs (RWF). The price will depend on the Visa Type.

Enter the  Demographic details .

Enter the  Request and Travel Details . The  Collection Office  is automatically set depending on the applicant’s  residence details.  

Attach all the  required documents  in the right format and size.

Photo with white background (Format: JPG, Size: 500KB)

Copy of passport Biodata page (Format: PDF, Size: 500KB)

Application letter (Format: PDF, Size: 500KB)

Click on  Next  to proceed. 

Verify that the information is true, enter a  phone number and/or email address , check the verification box, and click  Submit . 

If the visa applied for is  free of charge , the application will immediately be sent to DGIE’s system for processing.

If the visa applied for is  NOT  a free visa, a  billing Number/ID  (88…) will be generated for payment, Click  Pay.

Applicants choose the mode of payment:  offline  (Bank of Kigali) or  online  (Visa or MasterCard). For more information about payment modes, click  here .

NOTE:  After applying and successfully paying via IremboGov, the Applicant receives a notification from the Directorate General of Immigration and Emigration with the application’s status update. 

Related articles

• How to Apply for a Visa Renewal
• Frequently Asked Questions About Visa Application
• FAQs about How to Apply for a Visa
• FAQs about How to Apply for Visa Renewal

• Tuesday, June 4, 2024
• BUY & SELL
• CULTURE &TOURISM

20 JOB POSITIONS AT RWANDA REVENUE AUTHORITY (RRA)

Rwanda Revenue Authority (RRA) is seeking to recruit self-motivated, qualified person of high integrity to fill the Contractual Staff position for (6) months.

JOB TITLE : TAX ACCOUNT RECONCILIATION OFFICER ( 20 POSITIONS )

Objective :

Under supervision of the Project Manager, the Tax Account Reconciliation Officer will reconcile and update the Taxpayers Account of public institutions and private companies.

Essential tasks and responsibility:

• Collect payment orders of public institutions.
• Reconcile and update payment orders including suspense accounts for public institutions.
• Capture and update audit results, appeals, amicable, courts, waivers decision from Minister and credit notes not or wrongly recorded in system.
•  Identify suspense account unidentified.
• Execute any other task assigned by the Supervisor

Qualifications, Skills and Competencies:

1. Bachelor’s degree in Accounting, Finance & Economics and Statistic.

2. A minimum of one (1) year proven experience from previous employer in Tax Account Reconciliation or related field.

3. Excellent knowledge in data analyst.

4. Excellent knowledge of Word and Excel.

5. Creative mindset.

6. Ability to multitask and work in a team.

7. Ability to meet work schedules and deadlines.

8. Excellent knowledge of Kinyarwanda, French and/or English both written and verbal.

HOW TO APPLY:

Interested candidates should download the “Job Application Form” from the RRA website: www.rra.gov.rw .

A job application letter addressed to Commissioner General, a well-filled RRA Job Application Form, the Curriculum Vitae, a copy of the National Identity Card and a copy of the Degree as per required qualifications should be sent to [email protected] in PDF format and organized in one file not later than 25/05/2022.

FOR MORE INFORMATION, CLICK HERE

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Mastering the Art of CV Writing and Job Application in Rwanda

Navigating the Rwandan job market requires a well-curated resume that aligns with the unique characteristics and preferences of local employers. How does one tailor their CV to meet the demands of this dynamic and growing economy? This article offers invaluable insights into creating a compelling resume that stands out in Rwanda's competitive job market, answering this and more pertinent questions.

Below, we are going to create a sample resume tailored for the Rwandan job market. In Rwanda, the professional languages used are Kinyarwanda, French, and English. We will provide CV examples in all these languages for you to adapt according to your needs.

All resume examples in this guide

Sample Resume Tailored for the Rwanda Job Market

Name: John Doe Address: Kigali, Rwanda Telephone: +250 78 000 0000 Email: [email protected]

Bachelor of Commerce, University of Rwanda, 1999-2002

Current Job:

Business Manager at Rwanda Commercial Bank, 2002-present

• Business administration
• Financial management
• Decision-making ‍

Reading, working out, planning

National ID:

Kinyarwanda

Amazina: Jean de Dieu Nsengiyumva

Indireshyi: Ingoboka, Kigali, Rwanda

Telefoni: +250 78 000 0000

Imeli: [email protected]

Urukiko rw'Ubucuruzi, Kaminuza y'u Rwanda, 1999-2002 (A0 muri Ubucuruzi)

Umurimo wakurikira

• Kugenzura ibikorwa by'ubucuruzi
• Gukurikirana imyishyuranire
• Gukora ibyemezo by'ubucuruzi

Ibyo ukunda:

gukunda kuzamura, gukora umurimo, kugira umugambi

Indangamuntu:

Nom: Jean Doe

Adresse: Kigali, Rwanda

Téléphone: +250 78 000 0000

Email: [email protected]

Licence en Commerce, Université du Rwanda, 1999-2002

Emploi actuel:

Compétences:

• Administration des affaires
• Gestion financière
• Prise de décision

Lecture, exercice, planification

Carte nationale d'identité:

In the following sections of this article, we will delve into the details of crafting an impeccable CV tailored specifically for the Rwandan job market. We will provide expert advice on job hunting in Rwanda, and guide you through the process of applying for a job in this growing economy. The purpose of creating a well-written CV is to stand out to potential employers and increase your chances of securing an interview. It's essential to understand that a good CV is the first impression you make on your prospective employer, and it could be the key to landing your dream job in Rwanda. We will also discuss the appropriate languages to use when writing your CV for Rwanda, which typically include English, French, and Kinyarwanda, the official languages of the country. ‍

Practical Tips for Job Hunting in Rwanda

Embarking on a job search in Rwanda can be a daunting task, especially if you are unfamiliar with the local job market. However, with the right strategy and resources, you can navigate your way to a successful job search. Here are some tips on how to look for a job in Rwanda:

• Understand the job market: Before starting your job search, get familiar with the main industries in Rwanda such as agriculture, tourism, and information technology.
• Use online job portals: Websites like Job in Rwanda, New Times Rwanda, and others can be very helpful in finding job opportunities.
• Networking: Attend job fairs, business events, and networking opportunities to meet potential employers.
• Engage with recruitment agencies: They can help you find job opportunities that match your skills and qualifications.
• Learn the local language: Though English is one of the official languages, knowing Kinyarwanda or French can increase your job prospects. ‍

Applying for a job in Rwanda requires specific steps and guidelines to ensure a successful application. The process may be slightly different depending on whether you are a local or an international job seeker. Below are some steps on how to apply for a job in Rwanda:

• Customize your application: Tailor your resume and cover letter to match the job description.
• English language resumes: English is one of the official languages in Rwanda, so English language resumes are widely accepted for applying to positions.
• Follow application instructions: Some employers may require you to apply through their website or via email. Make sure to follow the instructions to avoid disqualification.
• Prepare for interviews: Rwanda employers typically conduct interviews, so be prepared to showcase your skills and qualifications.
• Respect the culture: Understanding Rwanda's culture and business etiquette is crucial. Show respect and professionalism at all stages of the application process. ‍

The Significance of Professional Email Etiquette in Job Applications in Rwanda

To apply for a job in Rwanda, one of the most effective ways is through sending a professional email with your resume attached. The email should be carefully crafted to reflect your professionalism and to capture the attention of the potential employer. This includes a concise yet detailed subject line that indicates the position you are applying for and your name. The body of the email should be well-structured with a polite salutation, introduction that mentions the job you are applying for, a brief summary of your qualifications and experiences relating to the job, and a closing statement that shows enthusiasm for the potential opportunity. Make sure to attach your comprehensively detailed resume and any other required documents. Your email signature should include your full name, contact information, and any professional title you hold. With the competitive job market in Rwanda, this approach can help you stand out from the other applicants. Below, we provide a sample email to guide you through this process.

Subject: Application for the Position of Marketing Manager

Dear Hiring Manager,

I am writing to apply for the Marketing Manager position that was advertised on your website. I am confident that my skills and experiences make me a strong candidate for this role.

Attached is my resume for your review. I believe it will provide a more detailed picture of my qualifications and capabilities.

I look forward to the possibility of discussing this exciting opportunity with you.

[Your Name]

Ihurirwe: Kwegera kwihutiramo Umujyanama wa Marketing

Mwiriwe Umuyobozi wa Kwegeranya,

Nandika kugirango nihutire kwihutiramo umujyanama wa Marketing wamurikirwa kuri urubuga rwanyu. Nizera ko ubuhanga n'ubumenyi bwanjye birampanga umukandida mwiza muri iki kazi.

Nambikishije resume yanjye kugirango mubisome. Ndabayeho ko izabaha amakuru menshi ku buzima n'ubuhanga bwanjye.

Ntuzinde kubimenyerezaho cyangwa kubimenya neza.

[Izina ryawe]

Objet: Candidature pour le poste de Directeur Marketing

Cher(e) recruteur(e),

Je vous adresse ma candidature pour le poste de Directeur Marketing que vous avez publié sur votre site web. Je suis convaincu que mes compétences et mes expériences font de moi un candidat idéal pour ce poste.

Vous trouverez mon CV en pièce jointe. Je pense qu'il vous donnera un aperçu plus détaillé de mes qualifications et de mes compétences.

Je serais ravi de discuter de cette opportunité passionnante avec vous.

Cordialement,

[Votre nom]

Searching for Entry-Level Jobs in Rwanda

• Understand the Job Market: Before starting your job hunt in Rwanda, it's important to understand the country's job market. Research the industries that are growing and the skills that are in demand.
• Networking: Use social platforms like LinkedIn to create a professional profile and connect with people in Rwanda. Attend job fairs, seminars, and workshops in Rwanda to meet potential employers and expand your network.
• Volunteering: Consider volunteering or doing an internship in Rwanda to gain practical experience and increase your employability. This will also give you a better understanding of the local work culture.
• Job Portals: Use job portals like Job in Rwanda, or Akazi, which are popular in Rwanda. Check them regularly for entry-level job postings.
• Tailor Your CV: Tailor your CV according to the job you're applying for. Highlight your educational qualifications, any relevant coursework, projects, and transferrable skills such as teamwork, communication, problem-solving, etc.
• Language Skills: If you're not fluent in Kinyarwanda, which is the official language of Rwanda, highlight your language skills in your CV. English and French are also official languages in Rwanda and are widely used in business and administrative matters. Therefore, proficiency in these languages can be beneficial.
• Language Courses: Consider taking language courses in Kinyarwanda, English, or French to improve your communication skills.
• Consult a Career Coach: A career coach or a professional CV writer can help you present your qualifications and skills in the most attractive way, increasing your chances of landing a job.
• Cultural Sensitivity: Understand and respect the local culture and customs of Rwanda. This will not only help you integrate better but also demonstrate to potential employers that you're adaptable and respectful of diversity.
• Persistence: Lastly, be persistent. Job hunting can be a long process, especially when you're looking for an entry-level job without previous experience. Don't get discouraged and keep applying. ‍

Essential Documents for Job Applications in Rwanda

When applying for a job in Rwanda, several documents are needed to support your application and to prove your eligibility for the job. Firstly, a fully updated Curriculum Vitae (CV) or resume is essential. This document should provide detailed information about your educational background, work experience, skills, and references.

Next, a cover letter is required. This is a document that introduces you to the potential employer, explains why you are interested in the job and why you'd be a good fit for the position. It should be tailored to each job you apply for, highlighting your relevant skills and experiences.

Additionally, copies of your academic certificates and transcripts are necessary. These documents serve as proof of your educational qualifications. They should be issued by the institutions you attended and should show your grades and the courses you studied.

If you are applying for a job that requires professional qualifications, you will need to provide the relevant professional certificates. These could be certificates from professional bodies or associations that are relevant to the job you are applying for.

For non-Rwandan applicants, a valid work permit or visa that allows you to work in Rwanda is necessary. This will typically be issued by the Rwanda Directorate General of Immigration and Emigration.

Lastly, depending on the nature of the job, other documents such as a certificate of good conduct (police clearance certificate), medical certificate, or letters of recommendation may be required. Always check the job advertisement or directly contact the employer to confirm the specific documents needed for the job application.

Essential Resume Phrases for the Rwandan Job Market and Their Translations

In this section, job seekers for the Rwandan market will find a comprehensive list of key terms related to resume writing, translated into all the official languages used in Rwanda: Kinyarwanda, English, French and Swahili. These translations will help you understand and communicate effectively in Rwanda's diverse job market.

Resume Structure

• English: Resume Structure
• Kinyarwanda: Urugero rw'ikirere kazi
• French: Structure du CV ‍

Resume Formatting

• English: Resume Formatting
• Kinyarwanda: Imikorere y'ikirere kazi
• French: Format du CV ‍
• English: Education
• Kinyarwanda: Uburezi
• French: Éducation ‍
• English: Skills
• Kinyarwanda: Ubumenyi
• French: Compétences ‍
• English: Internship
• Kinyarwanda: Umurimo w'ubumenyi
• French: Stage ‍

Work Experience

• English: Work Experience
• Kinyarwanda: Urukundo rw'akazi
• French: Expérience professionnelle ‍

Other key terms to remember include: References (Kinyarwanda: Abashakashatsi, English: References, French: Références, Swahili: Marejeo) and Certifications (Kinyarwanda: Ibyemezo, English: Certifications, French: Certifications, Swahili: Vyeti).

Mastering Resume Structure, Formatting, and Photo Use for the Rwandan Job Market

Embarking on a career journey in Rwanda can be an exciting prospect filled with potential opportunities and challenges. One of the initial hurdles to overcome is the process of crafting a compelling and professional resume. A well-structured and formatted resume is of paramount importance when applying for a job in Rwanda. It reflects a candidate's attention to detail, professionalism and communicates their skills and experiences in a clear and concise manner.

For the Rwandan job market, the following stylistic settings in a CV are recommended:

• Format: A reverse-chronological format is preferred as it allows potential employers to view your most recent experiences first.
• Fonts: Use professional and easy-to-read fonts such as Arial, Calibri or Times New Roman.
• Margins: Keep all margins at least one inch to ensure neatness and clarity.
• Bullet Points: Use bullet points to list your skills and experiences. They make your resume more digestible and easier to scan through.
• Separators: Use separators to delineate different sections of your CV, enhancing readability and organization. ‍

These features have been specifically tailored to fit the Rwandan job market as they present your information in a concise and professional manner, enhancing the likelihood of your resume being read by potential employers. Furthermore, utilizing a professional and universally recognized font guarantees that the document is easily readable on all platforms, and maintaining consistent margins ensures that the document appears neat and organized.

In Rwanda, it is not a common practice to include a photo in your resume unless specifically requested by the employer. This is due to the fact that hiring decisions are based on skills, experiences and qualifications rather than appearances. Thus, a well-structured, clear, and professionally formatted resume is your key to a successful job application in Rwanda.

Besides the Resume Template for Rwanda, we also offer other similar templates you may find interesting.

• United Kingdom CV
• United Arab Emirates CV
• United States of America CV ‍

Mastering the Essentials: Crafting a Standout Resume for the Rwanda Job Market

Maximizing Your Resume Header: Your Key to Success in Rwanda's Job Market

In the Rwandan job market, the importance of a well-structured header in a resume cannot be overstated, as it provides first-hand contact information to potential employers. To construct an effective header, one must begin with the basic personal information: start with the last name, followed by the first name. Next, clearly state the profession and discipline, ensuring that it aligns with the job being applied for. The mailing address should come next. It is crucial for this to be up-to-date, as this is often the location to which any formal correspondence will be sent. Subsequently, the phone number should be included, ensuring that it is one that is frequently used and always accessible. Finally, the e-mail address should be displayed; this should be professional and simple, as it is often the most common method of communication for potential employers.

Smith, John

Quality Assurance Specialist

P.O. Box 3792, Kigali

Phone: +250 789 456 123

E-mail: [email protected]

Mugabo, Jean

Umucuranzi wa Bwiza n'Ubutabera

Nyubako ya 3792, Kigali

Telefoni: +250 789 456 123

Imeli: [email protected]

Dupont, Pierre

Spécialiste en Assurance Qualité

Boîte Postale 3792, Kigali

Téléphone : +250 789 456 123

Adresse électronique : [email protected]

Highlighting the Significance of Experience in Resumes for the Rwandan Job Market

In the Rwandan job market, the experience section of a CV serves a critical purpose for employers to gauge a candidate's suitability for a particular role. This section provides a detailed account of an individual's professional journey, highlighting their competencies, skills, and achievements relevant to the job in question.

• Chronological Order: Arrange your work experiences in a reverse chronological order, with the most recent job appearing first. This allows potential employers to assess your career trajectory and progression quickly.
• Contract Dates: Clearly state the start and end dates of each role you've held. This provides an overview of your employment history, and displays your stability and commitment in previous positions.
• Job Title: Ensure each entry includes your exact job title. This gives employers a clear idea of your previous responsibilities and level of seniority.
• Bulleted List: Use a bulleted list to present your responsibilities and achievements in each role. This allows for easier readability and enables employers to quickly scan for pertinent information.
• Job Description: Provide a concise but comprehensive description of your roles and responsibilities. This gives potential employers an insight into your skillset, and shows how you might fit into the new role.
• Use of Keywords: Incorporate relevant keywords from the job description into your CV. This can increase your CV's visibility in applicant tracking systems and shows your understanding of the job requirements. ‍

Position: Project Manager

Employer: Rwanda Development Board

Dates: January 2016 - December 2020

• Managed and coordinated large-scale, multi-faceted projects
• Fostered collaboration among diverse teams
• Ensured timely completion of project milestones
• Managed project budgets and resources
• Provided regular project updates to stakeholders

Intebe: Umuyobozi w'Ingamba

Umukozi: Ikigo cy'Iterambere Rwanda

Igihe: Mutarama 2016 - Ukuboza 2020

• Yabaye umuyobozi mu ngingo zombi z'ingamba
• Yagize uruhare mu gukora hamwe mu matsinda atandukanye
• Yashyizeho imyanya y'ingamba igiye gusozwa
• Yabaye umuyobozi w'umushinga n'amafaranga arimo
• Yaje gusohora amakuru ku bintu by'umushinga ku batunganyije

Poste: Chef de Projet

Employeur: Office de Développement du Rwanda

Dates: Janvier 2016 - Décembre 2020

• Gestion de projets de grande envergure et multifacettes
• Favoriser la collaboration au sein des différentes équipes
• Assurer l'achèvement en temps voulu des jalons du projet
• Gestion des budgets et des ressources du projet
• Fournir régulièrement des mises à jour sur le projet aux parties prenantes

Highlighting the Crucial Role of Education in Resumes for the Rwandan Job Market

In the Rwanda job market, the education section of a CV holds significant importance. It provides potential employers with insight into the qualifications and academic proficiency of the applicant. The education section showcases the knowledge base and skills that the applicant has acquired over the course of their education. It is particularly crucial for those applying for positions that require specific qualifications or for individuals who are fresh graduates.

The placement of the education section in a CV for the Rwanda job market may not necessarily be at the beginning, especially for experienced professionals. Typically, CVs start with a summary or objective, followed by work experience and then education. However, for fresh graduates or those applying for academic or research positions, the education section should appear first. This is because their academic qualifications are their strongest selling point. For instance, a fresh graduate applying for a teaching position at a university in Kigali would benefit from highlighting their educational background at the start. An exception to this rule could be a seasoned professional applying for a senior management role in a corporate setting, where work experience would take precedence over education.

• Master of Business Administration, University of Rwanda, Kigali, Rwanda, 2018 - 2020
• Bachelor of Science in Computer Science, African Leadership University, Kigali, Rwanda, 2014 - 2018
• Ikoranabuhanga ry’Ubucuruzi, Kaminuza y’u Rwanda, Kigali, u Rwanda, 2018 - 2020
• Icyiciro cya Mbere mu Bumenyi bw’Ubucuruzi, Kaminuza y’Abanyamadini, Kigali, u Rwanda, 2014 - 2018
• Master en Administration des Affaires, Université du Rwanda, Kigali, Rwanda, 2018 - 2020
• Licence en Informatique, Université de Leadership Africain, Kigali, Rwanda, 2014 - 2018

Understanding the Significance of Skill Highlighting in Resumes for the Rwandan Job Market ‍

In the Rwandan job market, skills are a critical component of a resume. They serve as a clear indicator of a candidate's capabilities and potential to perform tasks related to a particular job. Recruiters and employers in Rwanda, like in any other part of the world, are keen on hiring competent individuals who can contribute to the success of their organizations. Having relevant skills listed on a resume can significantly increase a candidate's chances of landing a job. Skills demonstrate a candidate's competencies, knowledge, and abilities, and they provide insights into a person's adaptability and readiness to tackle challenges in different work environments.

Recruiters in the Rwandan job market are looking for a variety of skills. These range from technical skills, such as proficiency in a specific software or machine operation, to soft skills like effective communication, teamwork, and problem-solving. Increasingly, there's a high demand for digital literacy skills due to the growing digital economy in the country. Moreover, given Rwanda's multilingual culture, proficiency in languages like Kinyarwanda, English, and French is also sought after. Other desirable skills include entrepreneurial abilities and innovation, as Rwanda is a fast-growing economy with a focus on becoming a knowledge-based economy. Therefore, when writing a resume for the Rwandan job market, it is essential to highlight the skills that align with the job requirements and the country's economic direction.

Below, we will present a sample list of both soft and hard skills that could prove valuable when crafting a resume for the job market in Rwanda.

Soft Skills:

• Effective communication
• Problem-solving abilities
• Leadership skills
• Time management
• Teamwork capabilities
• Adaptability
• Emotional intelligence
• Creativity and innovation
• Conflict resolution

Kinyarwanda:

• Kwamamaza neza
• Kubura amakosa
• Ubushobozi bwo kuyobora
• Umushobozi wo kwirinda
• Gushyira hamwe
• Gukomeza no guhindura
• Ubwenge bw'umutima
• Ubushobozi bwo kubumba
• Kwiyunga n'abandi
• Gufanya ibyemezo ‍
• Communication efficace
• Capacités de résolution de problèmes
• Compétences en leadership
• Gestion du temps
• Capacités de travail d'équipe
• Adaptabilité
• Intelligence émotionnelle
• Créativité et innovation
• Résolution de conflits
• Prise de décision ‍

Hard Skills:

• Computer literacy
• Data analysis
• Project management
• Social media proficiency
• Foreign language proficiency
• Technical writing
• SEO/SEM marketing
• Statistical analysis
• Graphic design
• Coding/programming ‍
• Ubushobozi mu gukoresha mudasobwa
• Guceceka data
• Umushobozi wo kwimamaza imishinga
• Ubushobozi mu gukoresha social media
• Ubushobozi mu rurimi rwo hanze
• Ubushobozi mu kubika iby'ubuhanga
• Guceceka statistiki
• Ubushobozi mu kubaka imifanekere
• Gukoresha amakuru/programmes ‍
• Maîtrise de l'informatique
• Analyse de données
• Gestion de projets
• Compétence en médias sociaux
• Maîtrise d'une langue étrangère
• Rédaction technique
• Marketing SEO/SEM
• Analyse statistique
• Conception graphique
• Codage / programmation ‍

Additional Sections to Enhance Your Resume for the Rwanda Job Market

Including additional headings in a CV written for the Rwanda job market can provide a more detailed picture of the candidate's skills, interests, and qualifications. Such categories can give potential employers a broader understanding of the candidate's versatility and adaptability. They can also demonstrate personal traits and soft skills that might not be immediately apparent from professional or academic experiences.

The two chosen categories are 'Languages' and 'Certificates'.

The 'Languages' category is particularly important in the Rwandan job market because Rwanda is a multilingual country with Kinyarwanda, French, English, and Swahili being the official languages. Demonstrating proficiency in multiple languages can significantly enhance employability, as it facilitates interaction with a diverse range of clients and colleagues. In addition, it displays cultural awareness and adaptability, which are highly valued in today's globalized world.

The 'Certificates' category should be included because it provides clear evidence of specialized skills or knowledge areas. In Rwanda, where competition for jobs can be high, having relevant certificates can set candidates apart from others. This category can include both academic and professional certificates, showcasing a candidate's commitment to continuous learning and development. It can also demonstrate an individual's expertise in a specific field or industry, making them a potentially valuable addition to any organization.

Enhancing Your Resume for the Rwandan Job Market: Key Areas for Improvement

Crafting an eye-catching resume is essential when job hunting. It's the first impression that potential employers get, so it's crucial to make sure that it stands out. In Rwanda, job market trends might be different from what you're used to, but there are some specific things you can do to tailor your resume to the Rwandan job market.

• Highlight Multilingual Skills: As English and French are widely spoken in Rwanda, showcasing your proficiency in these languages can provide an added advantage.
• Tailor your CV for the Job: Always customize your CV according to the job you're applying for. Highlight skills and experiences that are relevant to the job description.
• Include Volunteering Experience: In Rwanda, volunteering is considered a significant asset. If you've done any volunteer work, particularly in the community, make sure to include it.
• Keep it Short and Concise: Try to limit your resume to a maximum of two pages. Employers often do not have the time to go through lengthy documents.
• Emphasize Technical Skills: If you have any technical skills, especially in technology and digital media, make sure to include them. Rwanda has a growing tech industry, and these skills are highly valued.
• Highlight Education: In Rwanda, education is highly valued. Therefore, make sure to clearly state your educational qualifications, including any degrees or certifications you've earned.
• Include References: It's common in Rwanda to include references on your resume. Be sure to include the names and contact information of at least two professional references.
• Use a Professional Layout: Make sure your resume is well-organized and easy to read. Use bullet points, headings, and subheadings to break up text and draw attention to important information. ‍

Crafting Effective Cover Letters for the Rwanda Job Market

Enclosing a cover letter with your resume when applying for a job in Rwanda is significant as it provides a personal introduction and explains why you are suitable for the particular position. This document is your opportunity to express your interest in the job and to highlight your skills and experiences that align with the company's needs. It also allows potential employers to get a glimpse of your personality and professionalism before the interview. In a competitive job market like Rwanda, a well-written cover letter can differentiate you from other candidates, increasing your chances of getting hired. Furthermore, it shows your effort and dedication, implying that you are not just randomly applying but have a genuine interest in the company and the role.

Preparing for Job Interviews in Rwanda: A Comprehensive Guide

The job market in Rwanda, like in many other countries, is highly competitive. Preparing for a job interview is a critical step towards securing a job. This involves understanding the job requirements, the company culture, and the specific skills needed. Moreover, the way you present yourself, your communication skills, and your ability to articulate your experience and skills all play a pivotal role. Here are some do's and don’ts when preparing for a job interview in Rwanda:

✅ Do's:

• Research the Company: Understand the company's products, services, values, and culture. This will not only help you answer the interview questions more effectively but will also show the interviewer that you are genuinely interested in the company.
• Understand the Job Role: Detailed understanding of the job description will help you articulate how your skills and experience align with the job role.
• Dress Professionally: Your appearance creates the first impression. Dress according to the company's dress code.
• Be Punctual: Arrive at least 15 minutes earlier. This shows respect for the interviewer's time and also gives you time to calm your nerves.
• Practice Common Interview Questions: Prepare answers for common interview questions and practice them. This will help you answer confidently during the interview.
• Carry All Necessary Documents: Have copies of your CV, certificates, and other relevant documents ready. ‍

❌Don'ts:

• Don't Speak Negatively About Your Previous Employers: This may portray you as a difficult employee. Focus more on what you learned from your past experiences.
• Don't Be Overconfident: While confidence is good, overconfidence may come off as arrogance. Maintain a balanced attitude.
• Don't Lie: Be honest about your skills and experiences. Lies can easily be caught and it can ruin your chances of getting the job.
• Don't Forget to Ask Questions: Asking questions shows your interest in the job and the company. However, don't ask questions about salary or benefits in the first interview unless the interviewer brings it up.
• Don't Be Unprepared: Lack of preparation can be easily noticed and can ruin your chances of getting the job.
• Don't Use Informal Language: Keep your language formal and professional throughout the interview. ‍

Best Practices for Job Applications in Rwanda

When applying for a job in Rwanda, your CV, Cover Letter, and job interview performance play a critical role in securing the position. The CV should be well-structured and concise, focusing on your qualifications, skills, and work experience. It's important to tailor it to the job you're applying for, highlighting relevant experiences and achievements. Avoid unnecessary details and ensure it's free from grammatical errors and typos as these can leave a negative impression on prospective employers.

The cover letter should not be a repetition of your CV. Instead, it should provide more context to your experiences and why you're a good fit for the role. It's your chance to show your enthusiasm for the job and the company. Be sure to research the company and use this information to enhance your cover letter. Address the hiring manager directly if possible, and make sure your letter is free from errors.

Lastly, the job interview is your opportunity to put a face to your application. Prepare thoroughly by researching the company and practicing common interview questions. Dress professionally and arrive on time. During the interview, communicate clearly and confidently, providing examples from your past experiences to support your answers. Show interest in the company and the role, and remember to ask thoughtful questions at the end of the interview. These best practices can enhance your chances of landing a job in Rwanda.

Frequently Asked Questions about Job Applications and Resume Writing in Rwanda

When applying for a job in Rwanda, make sure your CV includes your personal details (name, contact information), a professional summary or objective, educational background, work experience, skills, and references. It’s also important to include any knowledge of languages, particularly Kinyarwanda, English, and French, as these are widely spoken in Rwanda. Additionally, any experience or understanding of Rwanda's culture and business environment can be beneficial.

The most common CV format in Rwanda is the reverse-chronological format, which lists your most recent work experience or education first. However, it's crucial to tailor your CV to the job description and the specific needs of the employer. Keep your CV concise, easy to read, and free from errors. It's also common in Rwanda to include a passport-sized photo on your CV, though it's not a strict requirement.

Yes, a cover letter is an essential part of a job application in Rwanda. It should be tailored to the position you're applying for, highlighting your skills, experiences, and how they align with the job requirements. It's also a good idea to express your knowledge of the company and the Rwandan market, showing the employer that you understand their needs and can contribute to their success.

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2020/2021 BEST EMPLOYEE

MOH’s Clinical Staff Recruitment Goes Digital 

The Ministry of Health has embarked on a new electronic system to recruit all healthcare providers in the clinical facilities. 

Dubbed, “Clinical Staff Application Management System”, the electronic system allows clinicians associated with any healthcare professional council including nurses, midwives and anesthesiologists, among others, to apply for jobs posted by the Ministry of Health. 

This new system will also allow healthcare practitioners  to search  for job transfers  between  health facilities.  Launched in early 2023, the system is expected  to simplify the process of  job  applications. Health professionals will avoid the hassle of traveling to the Ministry to submit their applications, saving them time and money, while the HR team at MOH will be relieved from working on   a paper-based job application review process, which is proved to be inefficient. 

 Zachee Iyakaremye, the Permanent Secretary of the Ministry of Health, commenting on the newly launched initiative noted the importance of this system by emphasizing on some of the issues that the portal will be able to address.  

“We had a lot of health facilities in need of staff, and on the other side, a lot of healthcare providers who are unemployed, so the system is going to help us match both the job seeker and the job provider,”. 

PS Zachee also clarified that the portal is different from the e-recruitment portal of the Ministry of Labor and Public Service. He mentioned that the general recruitment portal entails passing through the regular recruitment process such as taking examinations and interviews whereas through the clinical staff portal eligible candidates will be offered jobs based on first come first serve basis.

The principle here is to serve the applicant who came first as long as they are eligible for the new or transfer role. Integrating digital technology into the health systems and management is sought to tackle challenges that exist within the health sector.   

• Press release

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The 4x4 Reform: A Path to Quality Health Care in Rwanda

In July of 2023, the Government of Rwanda approved the 4x4 Reform, a visionary strategy aimed at quadrupling the number of healthcare workers in the…

New South-South health cooperation initiative launched linking Africa and the Caribbean

Bridgetown, Barbados – The Health Development Partnership for Africa and the Caribbean (HeDPAC), a new initiative to strengthen South-South health…

IRCAD Africa: A continent on the threshold of possibilities in surgical care

From October 2, 2023, Africa has begun to make its way to Kigali, Rwanda, for research and training in a variety of minimally invasive medical…

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To coincide with the opening of the first BioNTech manufacturing facility in Africa - in Kigali, Rwanda - a high-level workshop was convened in…

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Hiring in Rwanda

Entering rwanda, starting a business, paying taxes.

The labor law no. 22/2002 of 09/07/2002 regulates employment and labor issues in Rwanda. The law provides for the protection of employees, general conditions of employment, trade unions and employer organizations as well as health, safety and environment. Rwanda prides itself in having a flexible labor policy with a multi lingual work force. Labor is affordable and productivity has been steadily growing. With recruitment agencies available to facilitate the recruitment process, accessing quality human resource has been made simpler

All people wishing to enter Rwanda must possess a valid passport or other internationally recognized travel documents, which, in principle, contains a visa corresponding to his/her purpose of entry into Rwanda obtained in advance from the nearest Rwandan embassy abroad.

Visa is required by all visitors to Rwanda excluding nationals of the United States of America, Canada, United Kingdom, Germany, Sweden, Hong Kong, Mauritius, South Africa, Kenya, Uganda, Tanzania, Democratic Republic of Congo and Burundi.

At the point of entry, a 15 days temporary permit is granted. Persons living far from Rwandan Embassies or diplomatic mission can apply for entry facility at www.migration.gov.rw.

Visa information 1. Visitors (Tourist) Visa For whom: All persons visiting Rwanda whether for business or leisure

Validity and Duration: Valid for 90 days Renewable once with justification. Multiple entries Issued within two days of submitting all required documents

Cost: RWF 25,000 (equivalent to USD 42)

Requirements:

Passport valid for at least six months One Clear Coloured photo Receipt of payment of RWF 25,000 Application letter to the Director General of Immigration and Emigration Completed application form 2. Working visa For whom: All persons undertaking employment in the Republic

Validity and Duration: Valid for 1 year Renewable. Multiple entries Issued within two days of submitting all required documents

RWF 50,000 (equivalent to USD 83) for category A permit – workers earning a gross salary of at least RWF 500,000 (USD 830) RWF 10,000 (equivalent to USD 17) for category B permit – workers earning a gross salary of at less than RWF 500,000 (USD 830) Requirements:

Valid passport One Clear Coloured photo Receipt of payment of RWF 50,000 for Category A workers and RWF 10,000 for Category B Workers Application letter to the Director General of Immigration and Emigration Completed application form Employment contract signed by both the employer and employee Notarized copy of academic certificates Police clearance in English or French Signed CV of applicant A copy of INGO certificate for NGO employees A copy of accreditation card for journalists 3. Business visa For whom: All persons undertaking commercial pursuits in the Republic

Cost: RWF 50,000 (equivalent to USD 83)

Valid passport One Clear Coloured photo Receipt of payment of RWF 50,000 for Category A workers and RWF 10,000 for Category B Workers Application letter to the Director General of Immigration and Emigration Completed application form Police clearance in English or French Signed CV of applicant A copy of business trading license A copy of annual tax certificate A memorandum of understanding for companies or associations

This process involves simultaneously obtaining the certificate of incorporation (business registration), Tax Identification Number (tax registration) and the Social Security registration for employee pension submission.

Below, you can see how you can start, add or cease business activities in Rwanda

Registration Registering a local company Cost: Free Requirements:

opy of ID/Passport Complete two copies of Memorandum of Association Art 14 (downloaded on our website here) Registering a branch of foreign company in Rwanda Cost: Free

Power of attorney to present the company in Rwanda.(Notarised) A duly authenticated copy of the memorandum Articles of Association. (Notarised) Certificate of Registration/Incorporation issued by the registration authority in the country of incorporation. (Notarised) Notarised resolution from the authorized agency authorizing to open a branch. Passport copies of the shareholders/directors. List of directors residing in Rwanda (atleast One ) 2nd Amendments Opening a local branch Requirements:

Notarised Resolution to open branch Complete the application form Payment of 5,000 rwf at RDB Additional activities for individual businesses Requirements:

Completed application forms provided for changing of particulars Original registration certificate Payments slip (Receipt) 2,000 Rwf Additional activities for companies Requirements:

One (1) notarized minutes of the Board meeting authorizing the filing of additional activities. Original Registration certificate. Payment of 7,000 rwf at RDB Cessation of trading activities Cost: Cessation fee RWF 5,000

Letter addressed to the Registrar General, stamped by the Rwanda Revenue Authority (RRA). A copy to RRA Tax clearance certificate from RRA Original Registration certificate Minutes of Association notarized Payment Slip

At the RDB headquarters, an investor could register for taxes, pay their taxes and apply for tax exemptions. Our partnership with the Rwanda Revenue Authority means that our services to you are more comprehensive and delivered more efficiently.

Please see below for a summary of key tax rates:

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Forest Specialist at Enabel: (Deadline 12 June 2024)

Accenture education trust scholarships for undergraduate students 2025: (deadline not specified), 2024 karsh international scholarship in usa | fully funded: (deadline 1 november, 2024), dreamrite college scholarship 2024: (deadline 15 july, 2024), administrative officer at visions africa ltd: (deadline 3 july 2024), bridgestone mobility social impact awards – india: (deadline: 30 june, 2024), 3 job positions at city of kigali: (deadline 11 june 2024), landscape designer at city of kigali: (deadline 11 june 2024), call for applications: heirs insurance essay championship 2024: (deadline 1 july, 2024), sustainable urbanization project manager at city of kigali: (deadline 11 june 2024), 15 job positions at rwanda revenue authority: (deadline 10 november 2022).

JOB VACANCY (PUBLIC)

Rwanda Revenue Authority is seeking to recruit self-motivated, qualified persons of high integrity to

fill the following positions:

TAX OFFICER (15 POSITIONS) Objective

Under the supervision of a Tax Audit Team Leader, a Tax Officer performs office and field audits of selected taxpayers accounts and provide information to taxpayers to facilitate compliance.

Main duties and responsibilities 1. Performs office audits of tax accounts of individual and simple (individual, non-individual) Enterprises by: • Obtaining cases assigned from tax system; • Obtaining taxpayers account details from tax systems; • Obtaining all relevant documents from filling room; • Reviewing account detail and analyzing compliance to the tax legislation; • Contracting taxpayers by phone or letter to obtain additional information; • Instructing notices reassessment; • Recording audit cases steps in tax systems; • Producing audit report for audit supervision. 2. Provides information to taxpayers to promote good public relations and improve understanding of tax laws, regulations and procedures by: • Explaining tax tables and methods of computation; • Providing instructions on the use of forms; • Assisting in the interpretation of tax laws.

Qualifications, Skills and competencies

✓ Bachelor’s degree in Finance, Accounting, Management specialized in Finance and Accounting; ✓ Possession of level 11 professional qualification in ACCA, CPA will be an added advantage; ✓ Ability to interpret and apply financial rules and regulations; ✓ Ability to follow specific procedures; ✓ Ability to maintain accurate records; ✓ Ability to make mathematical calculations; ✓ Excellent command of written and verbal Kinyarwanda, English or French, good analytical skills and ability to write reports with no mistakes. ✓ Strong ability to organize and prioritize workloads, meet deadlines and targets; ✓ Computer literacy in word excel and FMIS; ✓ Ability to work as team member.

HOW TO APPLY:

Interested candidates should download the “Job Application Form” from the RRA website: www.rra.gov.rw. A job application letter addressed to Commissioner General, a well-filled RRA Job Application Form, the Curriculum Vitae, a copy of the National Identity Card and a copy of the Degree as per required qualifications should be sent to [email protected] in PDF format and organized in one file not later than 10/11/2022. Done at Kigali on 02/11/2022.

RRA JOB ADVERT_FOR_TAX_OFFICER

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• Development Impact (DIME)

Positions Rwanda

Rwanda Impact Evaluation Coordinator - Terms of Reference

1.            Summary

DIME seeks two consultants to manage a growing program of impact evaluation work with the Ministry of Agriculture in Rwanda (MINAGRI). The DIME/MINAGRI collaboration takes a sector-wide approach and includes a variety of impact evaluations designed to understand the constraints farmers face. We are evaluating large-scale infrastructural investments in irrigation and feeder roads. The positions will focus on impact evaluation work associated with the Land Husbandry, Water Harvesting and Hillside Irrigation (LWH) project, which aims to increase productivity and commercialization on the hillsides in Rwanda. The positions offer the opportunity to work hand-in-hand with policymakers at MINAGRI to generate and incorporate evidence in policy decisions, and be directly involved with scaling up "what works".

In order to support the portfolio, DIME is seeking two consultants – a Kigali-based Field Coordinator and an Research Assistant who splits time between Washington DC and Kigali.

The Field Coordinator (FC) will coordinate DIME’s portfolio of impact evaluations with the Ministry of Agriculture in Rwanda, with a specific focus on an impact evaluation of the irrigation component of LWH. S/he will work on the research design, implementation and analysis related to the ongoing impact evaluations, and support capacity development for evidence-based policy-making on the client side. The FC’s main responsibility is to coordinate and supervise the implementation of the impact evaluation studies in the field, working closely with the project implementation team and delivering training to the clients as needed. S/he will also be involved in analytical aspects of the impact evaluations.

The Research Assistant (RA) will coordinate the rolling out a survey later this calendar year, focusing on efficient survey design and programming, enumerator training/data collection, and data analysis. The RA will work closely with both the DC-based research team, and the Kigali-based survey firm. Although the position is DC-based, extended travel to Kigali can be expected, especially during survey design and training phases. Effectively, about half the length of the assignment will be based in DC, and half in Kigali. Given the discrete nature of the exercise (designing and rolling out this one survey), the RA consultancy can be expected to be shorter than the FC position – whose tasks are crucial to DIME’s long-term strategic partnership with MINAGRI.

2.                Program Description

D evelopment Impact Evaluation (DIME)  is a global program housed in the  World Bank's Development Research Group (DECRG) . Its purpose is to increase the use of impact evaluation (IE) in the design and implementation of public policy and increase institutional capacity and motivation for evidence-based policy. By linking researchers to policymakers and feeding results back into policies, DIME fosters systematic use of evidence which informs adoption, mid-course corrections, and scale-up of policies. DIME builds capacity while forming a wider community practice, through workshops and clinics with operational staff and government clients, joint research teams, active field coordination, as well as research products such as seminars, papers, and policy briefs.

3.                Tasks

Both consultants are expected to manage and work with a team of interns, local consultants, students, and survey firms to complete these assignments.

Duties include:

·        Work closely with DIME, a PI at the University of California – Berkely, and MINAGRI on the implementation of an impact evaluation on irrigation and governance of water resources

·        Oversee all aspects of survey work for the DIME/MINAGRI portfolio. Tasks include but are not limited to: programming data collection instruments in SurveyCTO or Stata, planning and facilitating training of field staff, supervising field work, and ensuring high quality data through field data protocols, careful checks of logical consistency and response, data cleaning

·        Database management, integrating the project team’s monitoring data, administrative data from local government, and the household survey data

·        Build capacity for data collection and analysis within MINAGRI

4.                Deliverables

·        Protocols for high quality data collection

·        Finalized household survey questionnaires, programmed in SurveyCTO

·        Documentation and supervision of household surveys

·        Deliver training courses on statistical analysis of micro data for GoR officials as demanded

·        Manuals for training of survey enumerators and supervisors

·        Documentation of support role in organizing surveys and routine monitoring reports on data collection and the roll out of the interventions

·        Clean household survey data files with accompanying Stata do-files and documentation

·        Reports and policy briefs with accompanying Stata do-files and documentation

5.                Skills Required

Given the difference in the roles of the FC and RA, the importance of the following skills will be weighted differently for each position. However, it is unlikely that a successful candidate for one position is completely unqualified for the other – given how much the overall aims of the assignments overlap.

·        Academic specialization: At least a Master’s degree in economics, public policy or related field with strong quantitative research skills is essential, preferably with a concentration in development economics, impact evaluation and applied micro-econometrics. 

·        Experience:  The candidate must have demonstrated ability to manage high-level partnerships with government officials, strong project management skills candidate must have field experience and technical expertise in impact evaluation and econometric analysis (including proficiency in STATA), and experience working with governments to implement impact evaluations. Ideally, the candidate will have some teaching experience.

·        Capacity Building Skills: Demonstrated ability and experience in  designing and deliver training and capacity building activities

·        Language: Superior written and oral communications skills in English are essential; working knowledge of French and/or Kinyarwanda is a distinct advantage.

·        Interpersonal skills: Demonstrated ability to work effectively and sensitively in teams and with government counterparts.

·        Technical/Computer Skills: Strong SurveyCTO and STATA skills with demonstrated previous experience using both – preferably in an Impact Evaluation

6.                Contract Details

Both roles will be a Short Term Consultancy (STC) position with DECIE.

The FC will be based in Kigali, Rwanda, with frequent travel to field sites in Rwanda. A minimum 1-year commitment is required, with opportunities for extension.

The RA will split time between Washington, DC and Kigali, Rwanda. This will be a 6 month assignment. There may be a possibility for extension.

The deadline for applications is July 21 st , 2016. Please send a resume (not exceeding one page single-spaced), a sample do-file, and a cover letter (also not exceeding a single page) to [email protected] with the subject line: “DIME Rwanda Job Application”STC: Two Positions: Rwanda Impact Evaluation Coordinator and Research Assistant

Last Updated: Jul 05, 2016

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What Is a Letter of Explanation for a Mortgage?

Why do you need a letter of explanation, how to write a letter of explanation.

• Frequently Asked Questions (FAQs)

The Bottom Line

• Buying a Home

How to Write a Letter of Explanation for a Mortgage

A letter of explanation may help you get approved for a mortgage

Wichayada Suwanachun / Getty Images

When you apply for a mortgage, the lender will review information such as your credit history, employment, income, assets, investments, and outstanding debts. But your financial statements, credit report, and tax returns don’t always tell the full story about your financial situation.

A letter of explanation helps clarify any information that might give a lender pause. Learn more about when you might need a letter of explanation for a mortgage application and how to write the letter. 

Key Takeaways

• Some mortgage lenders may request a letter of explanation if there is confusion about any details in your financial documents.
• If you’re applying for a government-backed mortgage like an FHA or VA loan, a letter of explanation may be required. 
• Even if your lender doesn’t require a letter of explanation, including one may help clarify details in your mortgage application that could otherwise lead to denial. 
• You may need to include supporting documentation to give your letter of explanation more credibility.

A letter of explanation, sometimes referred to as an LOX or LOE by mortgage underwriters, is similar to a cover letter for a job application. Just as a cover letter expands on the details in your resume, a mortgage letter of explanation further explains your financial documents. For example, you might need to explain that last year’s income wasn’t typical because you took a sabbatical, or that you missed a payment due to a healthcare emergency.  

“A letter of explanation is not a standard or defaulted requirement for a mortgage application,” said Shmuel Shayowitz, president and chief lending officer at Approved Funding, a licensed mortgage bank and direct lender. However, your mortgage lender may request one if your financial information needs clarification. If you’re applying for a government-backed loan, the agency that insures the loan may also require a letter of explanation in certain situations. 

Even if it’s not required, it can’t hurt to include a letter of explanation with your mortgage application. “The default for some processors and underwriters is to assume the worst or to err on the side of caution when something is unclear or complicated,” Shayowitz said. “Being proactive with explanation letters can go a long way in helping a loan processor and mortgage underwriter understand something that might be confusing.”

In particular, the following situations merit the inclusion of a letter of explanation. 

Erratic Income or Gaps in Employment

Most lenders look for a consistent and reliable income that ensures you can keep up with your mortgage payments. If you were unemployed or did not receive income for more than a month over the last two years, you should include a letter of explanation that details the reason you weren’t working, such as:

• Childbirth or caring for another family member
• Pursuing further education
• Being laid off
• Being self-employed or working in a seasonal industry
• Going out of business or downsizing

If you were able to make regular payments on your debts and support yourself with savings during that time, be sure to mention that in the letter.

Issues on Your Credit Report

If your credit report shows red flags, like missed payments or defaults, bankruptcies , or foreclosures , it’s essential to include a letter of explanation noting what happened and why it’s not likely to reoccur. You’ll also want to include the date of the event, the name of your creditor, and the account number associated with the delinquent debt.

No Rental or Mortgage Payment History

If you have been living with a friend or family member rather than making monthly housing payments for your own place, the homeowner you live with will need to write a letter of explanation. The homeowner should explain that they haven’t charged you rent and include the dates you lived on their property before signing the letter. 

Profits or Losses From Farming

If you filed Schedule F with your tax return because you earned or lost income from a farm property, you’re required to include a letter of explanation. Include the address of the farm and clearly state that it is not located on the property you’re buying with the mortgage. 

Large Deposits or Withdrawals

If you received a large deposit to your bank account, the lender might think you accepted a gift or a loan from a family member and wonder if your income is sufficient without additional help. A large withdrawal may also indicate to the lender that you’re having financial troubles. There are other reasons for large bank transactions, however. For example, you may have received a bonus from your employer, liquidated investments at an opportune time, or withdrawn funds for a home renovation. Include a letter of explanation that shows why the atypical transaction occurred. 

Possible Occupancy Questions

Lenders underwrite vacation homes and investment properties differently from primary residences. It’s illegal to misrepresent your occupancy intentions. If you’re applying for a primary residence mortgage for a property located far from your employer, or if you’re applying for a second home mortgage for a property in close proximity to your primary residence, the lender may think you intend to use it as a rental property. 

If you think the lender may have questions about how you intend to use the property, include a letter of explanation.  

Address Discrepancies

If any of your documents show a different address, you should include a letter of explanation with a reason for the discrepancy to assure the lender you’re not a victim of identity theft.  

“Your explanation letter should be specific, precise, and well-communicated,” said Shayowitz. Avoid general statements about your ability to manage your finances and speak to a specific issue. 

For example, if you missed a payment, explain why it happened, point to your otherwise positive payment history, and state when you brought your account back up to date. A statement like “I make every effort to stay on top of my payments” is too vague because it won’t provide the lender with the details they need to make an approval decision. 

You may need to attach supporting documentation as well. For example, if you’re buying a home far away from work, you might want to include a letter from your employer that shows your remote work arrangement. If you took out a large withdrawal to pay for landscaping in order to prep your home for sale, include a receipt from the landscaping company. If you missed a payment due to being hospitalized, include medical records. 

You’ll also want to include the following elements:

• Your name, address, and phone number
• The lender’s name, address, and phone number
• The mortgage application number
• Your explanation, which should refer to the attached documents that support it
• Your signature and the date

Example of a Letter of Explanation

Today’s Date

Example Lender Lender Address

Loan Application Number

RE: Anna Smith’s Mortgage Application

To Whom It May Concern,

I am writing to explain my gap in employment that occurred between 02/15/2023 and 04/10/2023. 

My mother was admitted to the hospital for surgery on 02/09/2023 after a fall. I applied for Family and Medical Leave on 02/10/2023 in order to care for my mother during her recovery. My employer approved FMLA-protected leave on 02/14/2023. I have attached the approval letter from my employer, which grants up to 12 weeks of leave. 

During my period of unpaid leave, I relied on sufficient reserves in my savings account as well as my husband’s income to cover my expenses. I didn’t miss any payments on my credit cards or auto loan. I returned to work on 04/11/2023. In the following months, I made several deposits into my Capital One savings account to replenish my reserves. 

Anna Smith’s Address Anna Smith’s Phone Number

How Do You Start a Letter of Explanation?

At the top of the letter, include the date, the name of the lender, the lender’s address, and your loan application number. In the next line, write “Re: (Your Name)’s Mortgage Application.” Address the letter to “To Whom It May Concern,” and note which issue you are addressing in the first sentence. 

What If Your Mortgage Letter of Explanation Is Rejected?

If your letter of explanation is rejected, you have a few options. If the information you provided wasn’t sufficient, you can write a more detailed letter and include supporting documentation. You can also try applying for a mortgage from a different lender. If you’re struggling to get approved , you may need to resolve whatever problem you’re explaining in the letter before trying again. 

How Long Should a Letter of Explanation Be?

A letter of explanation only needs to be long enough to convey the details of the issue you’re explaining. For example, if you missed a payment, you should include the date of the missed payment, the reason you missed it, and how you’ve remedied or plan to remedy the issue. A few sentences may suffice, or your letter may run longer if it’s a complex situation and you need to reference supporting documents. 

Is a Letter of Explanation Necessary?

A letter of explanation is not always necessary. If there are no red flags in your financial history, you may be approved without a letter of explanation. But if there are issues that might raise concerns, you’ll want to include a letter of explanation. You’ll also need to write a letter of explanation if the lender requests one, or if it’s required by the government agency backing the mortgage. For example, for all FHA-approved mortgages , the Department of Housing and Urban Development (HUD) requires a letter of explanation from borrowers who have collection accounts or judgments.

A letter of explanation can help your mortgage application process, especially if you have had financial issues you want to clarify. A good letter will address the specific issues and explain why they are not likely to reoccur. Consider consulting a real estate professional for more guidance in writing a letter of explanation that fits your needs.

Chase. " What Documents Are Needed to Apply for a Mortgage? " 

Citizens Bank. " How to Write a Letter of Explanation ." 

National Association of Mortgage Underwriters. " Best Practices: Letters of Explanation ." 

Ally Bank. " How to Write a Letter of Explanation ." 

Newcastle Loans. " Principal Residence, Second Home, or Investment Property? " 

Griffin Funding. " Letter of Explanation ." 

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